HomeMy Public PortalAbout07 - Department Reports JulyMonthly Department Report – City Manager
Memo
To: City Council
From: BessieJo Wagner, Interim City Manager
Date: 8/4/2017
Re: Monthly Department Report – July 2017
Council Members,
Please find my highlights from the month of July below:
1. Transition:
With the departure of Nate Coyle on August 4th, he and I worked closely together during the month
of July to make the transition as smooth as possible. As you can imagine there is a lot going on in
our little City. I am honored that the Council chose me for the role of Interim City Manager. I am
committed to performing at the level expected by the position. I look forward to the search for a new
City Manager and the transition that will take place.
2. City Manager Recruiting and Selection
The recruiter visited on August 3rd and 4th and met the department heads and Council to get an idea
of what we are hoping to find in our new City Manager. The recruiter also met with the community
of which was a small showing.
3. Waste Water Consolidation Update
Work toward consolidation continues. We have received the inventory reports produced by
Valuations Northwest and staff is working to ensure they are complete as we prepare to turnover
assets to PLRWSD. Bonds are on schedule to be priced on August 15th.
4. Website Development Process
Erin has been working with the department heads to ensure a smooth process occurs as we move
over to our new website in the months to come.
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Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: BessieJo Wagner, Interim City Manager
Date: 8/2/17
Re: Monthly Department Report – July 2017
1. AIP 23 – Ramp Rehabilitation:
City Council approved bid submission for ramp project at June 29, 2017 Council Meeting. Requests
for concurrence and a revised grant amount were subsequently sent and approved by the FAA.
Awaiting award of the grant funding which is expected before mid-month.
2. East Parallel Taxiway Land Acquisition:
The discovery process continues. Depositions of past airport managers and city council members
have begun.
3. Lease Rates and Airport Fees:
An ordinance was approved at the June 29, 2017 Council Meeting allowing the Airport to charge
fees for vehicle parking and snow removal on leased property. Requesting public comment on the
fees for these topics, hangar lease rates and air ambulance fees. Public Hearing to be held at August
10, 2017 Council Meeting.
4. Puget Sound Antique Aircraft Club (PSAAC) Air Tour:
PSAAC Air Tour had a successful visit. Forty-one aircraft with approximately 80 people stayed the
night in McCall. Public turnout was good.
5. Airport Open House:
Airport Open House was successful. Attendance was similar to last year estimating 500 people total.
Weather caused some display aircraft and attendees to seek shelter early reducing numbers.
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Monthly Department Report – Community Development
Memo
To: City Council
From: Michelle Groenevelt, Community and Economic Development Director
CC: BessieJo Wagner, Interim City Manager
Date: 8/3/17
Re: Monthly Department Report –July 2017
1. McCall In Motion:
The draft McCall Area Comprehensive Plan has been reviewed internally and the consultant team is
making edit before putting out for public review. The presentation of the final Plan will occur October
2-4, 2017 for the governing boards and the public.
2. Housing:
A draft Housing Strategy is still being developed by Zions. Staff met with the Urban Land Institute,
Boise State University and some developers about potential tools, solutions, and projects for McCall.
There will be a housing panel at the Economic Development Summit (at Shore Lodge) in October.
3. GIS:
The McCall Area recreational Trail Guide is complete and looks great. Thanks to John Driessen for
all his hard work! The maps are printed on waterproof tear proof paper and will be sold at local
outdoor stores and at the City Hall front desk for $10 with the proceeds going to our Recreation
Department. McCall GIS hosted this year’s summer South West Idaho GIS conference which was
well attended by local and out of town GIS professionals. Working with IT Department to understand
why we have an outage of data to all of our field tablets which is effecting GIS and the Public Works
Department.
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$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$58,320$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR20132014201520162017OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
4 of 25
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $309,168 $309,168 $309,168$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2017 BUDGET $305,250 FY 2016 BUDGET $264,000 5 of 25
McCall Area Land Use Applications
(by Calendar Year)
2010 2011 2012 2013 2014 2015 2016 2017 YTD
DR 32 29 30 20 29 26 31 31
DR-signs 16 16 14 15 17 13 23 10
SR 18 14 7 10 12 9 19 14
ROS 13 10 10 21 15 27 24 12
CUP 5 1 4 3 5 4 6 8
SUB 1 2 1 1 2 1 7 5
PUD 0 0 1 0 2 2 4 3
VAC 0 0 0 0 1 1 2 0
VAR 2 1 1 0 0 0 0 0
ZON 0 3 2 0 4 2 3 0
TOTAL 87 76 70 70 87 85 119 83
Note: The totals above do not include Administrative Approval, Annexation, Development Agreement, Shoreline,
or Code Amendment applications.
0
5
10
15
20
25
30
35
2010 2011 2012 2013 2014 2015 2016 2017 YTD
McCall City/Impact Area Land Use Applications
DR DR-signs SR ROS CUP SUB PUD ZON
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Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Superintendent
CC: BessieJo Wagner, Interim City Manager
Date: 8/3/2017
Re: Monthly Department Report – July 2017
1. Weather:
July was hot and dry. Would really like to see some rain!
2. Staff:
At the end of July, lost three of the summer seasonal staff- one quit and the other two are headed
back to school. Was able to hire another long term seasonal at the end of the month that will
stay through the end of the season.
3. Greens:
The greens are in good shape. Was able to verti-cut once and top dress a couple times during
the month.
4. Practice Green Expansion:
The practice green expansion got finished and was opened for play the week of the McCall
Amateur.
5. Golf Course Play:
Rounds were up in July compared to last year but still running behind last year’s year to date.
6. Tournaments:
Tournaments have been full and keeping the Golf Course. The month of August has about one
tournament scheduled per week.
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Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager
CC: BessieJo Wagner, Interim City Manager
Date: 8/2/17
Re: Monthly Department Report – July 2017
1. Application Software:
Office 365 / Hosted email / SharePoint: Planning and preparation, including staff, vendor and legal
consultation for this multi-phased project continues. It’s a large change in the way information will
be organized and delivered to City staff, and reflects global changes in the delivery of information
and services.
Asset Management: A broad discussion and assessment of several City asset and process
management platforms is underway. The intent is to streamline and integrate the data and processes
we use across many departments to track our assets, projects, infrastructure and related processes.
2. Network Infrastructure:
Upgrades: City staff and facilities are distributed broadly across the McCall area, and this distributed
“campus” requires extensive, and sometimes expensive, network infrastructure to insure usable
facilities and a productive workforce. Upgrades of existing wireless point-to-point or “bridge”
networks are underway.
New Fiber Network: Planning and preparation for a new fiber segment between City Hall and City
facilities along Deinhard Lane continue. It is expected that this fiber project will include participation
of the McCall-Donnelly School District, which is also seeking a permanent fiber network between
the two school campuses. The route of this fiber segment will generally accommodate both entities.
Endpoint equipment to provision fiber networks is being purchased and installed now.
Replacement of Wireless Access: Internal wireless network access hardware in existing facilities
(such as Legion Hall) has reached its replacement age and has not been reliable. Replacement of
these wireless access points has begun. The intent is to accommodate more mobile staff operations,
and provide visitors with internet access when onsite.
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Monthly Department Report – Library
Memo
To: City Council
From: Meg Lojek, Library Director
CC: BessieJo Wagner, Interim City Manager
Date: 8/3/2017
Re: Monthly Department Report – July 2017
1. Staff Changes:
Diane Penny has been promoted to the Clerk II/Library Specialist position recently vacated by
a retirement. Now hiring part time front desk Library Associate.
2. Library Expansion:
Representatives from the Ponderosa Center came to the Library Board of Trustees meeting to
discuss the feasibility of the library leasing space in the proposed performing arts center in
McCall. Library Board members are considering options, but no decisions have been made to
change the work that was already underway for a library expansion.
3. Upcoming programs:
Summer Reading Fun has wrapped up. Registration was full, and the report is included here.
In August, we partner with U of I Extension’s Makerspace program. A professor from
University of California Irvine will be here to help the public interpret the upcoming solar
eclipse. (Safety glasses provided to attendees, while supplies last.)
Doing Democracy continues.
Now you can access your historical family records online! We’ll celebrate our historical
archives being open to the public with a presentation by U of I librarian Devin Becker.
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Library Statistics -- FY2017
Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Totals
2 - 000-099 3 8 5 4 7 6 7 3 8 6
3 - 100-199 16 14 23 19 21 14 18 21 24 24
4 - 200-299 17 12 18 19 15 17 13 17 13 16
5 - 300-399 60 61 40 49 58 78 56 58 63 46
6 - 400-499 3 3 7 8 3 3 7 8 8 9
7 - 500-599 34 39 57 37 24 27 41 25 43 48
8 - 600-699 82 84 37 47 80 58 96 102 60 67
9 - 700-799 38 65 52 44 56 90 80 81 63 53
10 - 800-899 23 35 30 34 28 24 15 26 30 31
11 - 900-919.9 31 28 13 22 15 34 33 54 39 27
12 - 929-999 55 55 44 67 63 61 62 66 45 57
13 - Adult Fiction 701 768 709 735 576 748 626 675 841 870
14 - Audio Books Circ Set 26 41 43 36 35 66 32 21 96 54
15-Audio Players 1 2 2 6 4 2 4 1 4 0
16 - Biography 27 31 34 30 17 36 30 29 21 25
17 - Board Books 130 98 90 54 58 56 95 119 112 136
18 - CD Fiction Books 228 190 143 173 163 219 178 193 184 123
19 - CD Junior Books 51 53 34 30 20 77 51 35 45 52
20 - CD Non-Fiction Books 31 32 7 16 19 23 7 23 20 35
21 - CD YA Books 5 5 5 5 7 13 8 1 6 20
22 - Chapter books 145 165 103 151 167 211 177 178 291 328
23- Computer Software 0 0 0 0 0 1 0 0 0 0
25 - Dawn Moudy Collection 5 5 2 0 4 4 6 10 11 7
26 - DVD Blu-Ray 13 16 17 17 8 11 13 15 17 13
27 - DVD Circ Set 31 57 67 41 43 85 47 76 105 112
28 - DVD Fiction 228 342 368 268 375 398 399 378 384 328
29- DVD Kids 93 125 174 133 199 207 191 150 248 251
30 - DVD Non-Fiction 64 41 35 40 57 43 48 34 65 47
31 - E Non-Fiction 68 47 32 44 48 39 67 42 66 68
32 - Eames Collection 3 5 2 0 7 0 6 9 5 2
33 - Early Readers 149 159 81 122 111 148 146 77 158 214
34 - Idaho Archives 1 3 0 0 0 1 4 0 0 6
35 - Idaho Room 57 36 57 48 87 77 100 52 92 87
36 - Independent Films 27 19 0 18 26 18 10 2 14 10
37 - Junior Biography 16 14 13 25 37 63 14 8 23 20
38 - Junior Non-Fiction 378 293 230 309 326 378 302 284 473 495
39 - Junior Readers 247 237 229 220 243 367 292 250 513 559
40 - Junior Spanish 23 25 24 29 9 15 16 37 19 19
41 - Kit 20 18 9 22 23 22 16 11 28 14
42 - Large Print 117 74 72 94 103 114 112 114 127 106
43 - Magazine 45 93 32 49 38 34 39 41 46 52
44 - Map 0 0 0 0 0 0 0 0 0 1
45 - Oversized 1 3 0 7 0 1 8 3 3 0
46 - Parenting 10 10 0 0 2 1 0 3 2 2
47 - Professional 0 0 0 0 3 0 1 0 1 0
48 - Reference 0 1 0 0 0 2 3 3 0 1
49 - Spanish 6 5 4 1 5 6 4 17 9 0
50 - Story Books 839 712 771 801 853 854 831 682 776 716
51 - Story Collection 19 23 17 19 12 14 4 n/a n/a n/a n/a n/a 108
52 - Y A Non-Fiction 32 40 39 24 22 25 16 38 42 24
53 - Young Adult Fiction 104 113 113 85 69 112 92 118 196 191
Adult Circulation 2003 2178 1937 1948 1954 2316 2111 2160 2443 2264
Young Adult Circulation 141 158 157 115 98 150 116 157 244 235
Children's Circulation 2159 2006 1790 1940 2094 2437 2198 1873 2752 2872
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Circulation Totals 4337 4376 3913 4028 4177 4932 4449 4210 5462 5396
Attendance 2514 2172 1905 2303 2278 2615 2468 2342 3118 2919
Computer Usage 480 443 378 376 504 521 453 384 536 646
Wireless Usage 131 133 111 167 135 108 114 117 270 266
ILL's Received 34 34 29 25 31 29 24 20 23 25
ILL's Sent Out 1 3 2 2 0 1 0 0 0 0
Reference Requests 429 406 305 425 409 482 301 388 494 548
Food for Fines 12 62 0 135 41 81 71 141 102 78
Number of volunteers 46 36 21 27 21 26 22 18 26 23
Total hours of volunteers 71 55 33 50 30 29 31 65 58 47
Adult Program Attendence 43 154 37 134 108 44 134 80 72 27
Young Adult Program Attendence 33 68 35 36 35 26 35 68 115 82
Children's Program Attendence 319 483 493 422 562 516 550 596 429 371
All Ages Program Attendance 0 100 52 0 0 21 4 10 160 0
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McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed
Library CLOSED August 21 from 10:00-12:00 pm
Sun Mon Tue Wed Thu Fri Sat
30 31
1
3:30– 5:30 Tech Tues-
day
2
10:30-11:00 StoryStop
3
10:30-11:30 Story Time
4
11:00-1:00 E-Books and Overdrive
3:30—5:00 Mak-
erspace
5
6 7
8
3:30– 5:30 Tech Tues-
day
6:30-8:30—Doing
Democracy
9
10:30-11:00 StoryStop
10
10:30-11:30 Story Time
11
11:00-1:00 E-Books and Overdrive
12
.
13 14
15
3:30– 5:30 Tech Tues-
day
16
10:30-11:00 StoryStop
17
10:30-11:30 Story Time
6:30pm - McCall
Library Historical
Archives Presenta-
tion
18
11:00-1:00 E-Books and Overdrive
6:30pm— Viewing an
Epic Astronomical
Phenomenon!
19
20
21
Total Solar Eclipse
Library CLOSED
10:00-12:00
22
3:30– 5:30 Tech Tues-
day
23
10:30-11:00 StoryStop
5:00-7:00 Plant
Clinic
24
10:30-11:30 Story Time
25
11:00-1:00 E-Books and Overdrive
26
27 28
29
3:30– 5:30 Tech Tues-
day
30
10:30-11:00 StoryStop
31
10:30-11:30 Story Time 1
11:00-1:00 E-Books and Overdrive
2
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
August 2017 Programs
SPECIAL EVENTS:
Makerspace with Kyle Peterson
Friday, August 4th 3:30-5:00pm
Join University of Idaho Extension STEM intern Kyle
Peterson for a FREE Makerspace session. Build Your
Own Electric Motor Challenge! Using copper wire,
batteries and magnets, build an electric motor that
spins the best that you can.
Doing Democracy—The Art of Public Discussion
Tuesday, August 8th from 6:30-8:30pm
The McCall Public Library will continue its program
of public dialogues on local issues and topics.
Historical Archives Presentation
with University of Idaho Specialist Devin Becker
Thursday, August 17th 6:30pm
Come down and learn about the scanning project in
the Idaho Room. We have made great strides! Did
you know you can already access all of our historical
family records online? Meet the archivists and learn
about this new and exciting resource!
Total Solar Eclipse 2017 –
Viewing an Epic Astronomical Phenomenon!
Friday, August 18th 6:30pm
On the morning of August 21, 2017, the moon will
block the sun for up to 2 minutes for observers locat-
ed within the eclipse shadow path passing just to the
south of McCall. For observers in McCall, 99.75% of
the sun will be blocked at the height of the
eclipse. Join planetary scientist John Keller for an
interactive public talk to learn more about the eclipse
and how to safely view this epic
astronomical event!
Eclipse viewing glasses will be provided to all
attendees
ONGOING PROGRAMS:
Tech Tuesday ~ Tuesdays— 3:30pm-5:30pm –Dedicated time for 3D printing, and play
board games with us while you wait for your print! Ages 7 and up.
E-Books and Overdrive ~ Fridays—11:00am-1:00pm— Bring in your tablet or phone, and we will help you get
Overdrive set up with your library account. Call for an appointment.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for
children ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30- 11:30 Ages 3-5 (with adult). Preschool stories, art, and
social time. 14 of 25
Monthly Department Report – Parks & Recreation
Memo
To: City Council
From: Kurt Wolf, Park & Recreation Director
CC: BessieJo Wagner, Interim City Manager
Date: 08/02/17
Re: Monthly Department Report – July 2017
1. Summer Rec Programs, Registrations & Special Events
T-ball (41 registered) and Wee Soccer (79 registered) will wrap up in early August. We are finishing
our third session of summer programs; with great participation.
Fall programing will begin in mid-August and early September. Working on putting together the
fall/winter activity guide.
2. Special Events
Co-sponsoring the pathways event on August 05 and working hard to market and boost enrollment
in the Mile High Mile open water swim on August 19. Staff intends to celebrate the grand opening
of the re-constructed Rotary Park during the Mile High Mile open water swim.
Mountain Madness Tournament was hosted July 21-23 at Gold Glove fields. There were over 23
teams playing many games throughout the weekend so the fields and grass took hard hits, and staff
is working to repair them. A list of repairs, hours spent fixing and cleaning the fields and concession
stand, as well as making an inventory list of supplies used is currently being made. The hosting
organization paid a total of $300 to use the facilities for 3 days.
3. Brown Park Capital Improvements:
A re-submittal of the site plan to Planning and Zoning will take place in October based on community
and neighborhood feedback regarding the proposed changes. We have a design and cost estimate of
one concept. Beginning the application process for an IDPR grant which could potentially double the
budget for a new play structure for FY18. Securing additional funds would allow us to better meet
the desires of the community as it relates to site improvements and the selection of a play structure.
15 of 25
Monthly Department Report – Parks & Recreation
4. Parks Overview and Staffing:
Parks staff has been doing a fantastic job of keeping up with maintenance demands, janitorial needs,
events, and projects despite being understaffed all season. Will continue to recruit seasonal help and
work towards hiring additional help to get through late summer and fall season. Will begin the
advertising and recruiting process for a new Parks Superintendent in early August.
5. Noxious Weed Program:
Noxious weed spraying will continue through the month of August. Working on re-scheduling
cooperative spray day with county at the airport and throughout the business districts. Otherwise
ROW treatment is on schedule with past years.
6. Shoreline Cleanup Efforts North of the Marina:
Staff is working with County Waterways and IDL to complete cleanup efforts of the shoreline north
of the marina during August and into the fall. Review of both the city and county ordinance regarding
dock debris and dock construction will take place in October-November. A management
plan/proposal for the future use of this area will be outlined throughout the winter months. We will
submit an application for encroachment permit for a swim buoy line over the course of the winter
with IDL to further define the use of this area and prevent future dumping.
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Monthly Department Report - Police
Memo
To: City Council
From: Justin Williams, Police Chief
CC: BessieJo Wagner, Interim City Manager
Date: 8/3/2017
Re: Monthly Department Report – July 2017
1. July 4th, 2017:
The City of McCall enjoyed another 4th of July. Council was briefed on the 4th of July 2017
calls for service and cost to the City at the July 27th, 2017 City Council Meeting.
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Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: BessieJo Wagner, Interim City Manager
Date: 8/1/17
Re: Monthly Department Report – July 2017
ADMINISTRATION/ENGINEERING
1. Budget Development:
Director and division superintendents working with finance and City Manager to revise final draft budgets
for Streets, Streets LOT and Water including capital project cost estimates for FY18.
2. Sewer Utility Transfer to PLRWSD:
Director issued formal request to EPA for NPDES permit transfer. Coordination with PLRWSD regarding
finalizing asset list, vehicle needs, proposed development sewer design and approvals, and preparations
for documentation (plans, drawings, videos, electronic data) transfer.
3. Development Engineering Reviews:
City Engineer actively engaged in numerous engineering reviews for multiple land use applications as
well as final engineering designs for Silverpine Village, Shore Lodge Cottages, Whitetail Discovery
Cottages, Whitetail Discovery Center, Eagle Lake subdivision, MOSS water main improvements, Broken
Ridge Commons.
4. Commerce Street:
Preconstruction meeting held on 7/11/17. Franchise utilities have completed necessary relocations.
Valley Paving commenced construction on 7/20/17.
5. Idaho Street, Brown Circle:
Preliminary engineering work has prepared 3 alternative street/pathway alignments. Project team met
with MDSD staff to review alternatives. Continued preparations for property owner meeting, formal
presentation to MDSD board in August on alternatives. City staff also working on a general public
survey.
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Monthly Department Report – Public Works
STREETS
1. Street Striping:
Streets crews completed painting of stop bars and outlining crosswalks.
2. Patching:
Repairs made to frost heave damage to road surfaces, along with skim patching wear areas when hot mix
has been available.
3. Employee Promotions:
Rocky Fennessy, having met all necessary requirements, accepted his promotion to Streets Operator II
position. He has worked for the City for approximately 8 years. Sissy Wallace and Larry Swift, having
met all necessary requirements accepted their promotions to Streets Operator III positions. Both have
worked for the City for approximately 11 years.
SEWER
1. Collections:
a. Training continues with PLWSD as time and employees are available.
b. Crew called out to minor sewer spill in Rio Vista, caused by a blockage in the service
line pushing it out of a manhole cover. Removed blockage and appropriate clean-up done.
c. Idaho Power had a transformer blow that took the power out at Legacy Park and
surrounding area. Had employee on site at lift station #5 for 10 hours to manually operate
lift station while repairs being made, and reboot pump cycles once the power was back
on.
2. Treatment:
a. Influent flows have remained steady at ~1 million gallons per day.
b. Training continues with Payette Lakes Recreational Water and Sewer (PLRWSD) staff at
treatment facility.
WATER
1. Distribution:
Maintenance activities for the month focused on numerous dig-line requests and leak repairs in the PRV
vaults throughout the system. Approximately 4 new water meters/services were installed.
2. Treatment:
a. Staff and SPF developing work protocol for plant pre-chlorination testing to begin
August/September.
b. Backwash sludge settling basin cleaned and sludge drawdown valving repaired.
c. Cross-training of utility staff for “on-call” duty staff continues, but has been hindered by
staff availability.
d. Roman Roofs, Inc. completely replaced deteriorated wood fascia with new metal fascia
on the treatment facility.
e. Plant operation modifications by staff has improved efficiency (i.e. % of water delivered
to the plant vs % delivered to the distribution system from 78% for July 2016 to 90% for
July 2017.)
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Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 Totals
October - 108,698 108,698
November - 80,265 80,265
December 159 124,332 124,491
January 99,990$ 101,185$ 201,175
February 100,883$ 104,030$ 204,913
March 85,338$ 93,236$ 178,574
April 70,264$ 68,894$ 139,158
May 97,418$ 103,832$ 201,250
June 168,831$ 176,166$ 344,997
July 235,029$ 235,029
August 208,024$ 208,024
September 169,309$ 169,309
Total Dollars Received $1,235,245 $960,638 2,195,883
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STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
Tourism
LOT Five
year average
percentage
FY16 Budget
dollars
FY16 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.53%92,930 108,698 16.97%108,698 92,930 16.97%
November 2.62%41,302 80,265 94.33%188,963 134,233 40.73%
December 5.92%90,865 124,332 36.83%313,295 225,098 39.16%
1st Quarter Total 225,098 313,295 39.18%
January 6.83%102,412 101,185 -1.20%414,480 327,511 26.55%
February 7.21%108,156 104,030 -3.81%518,510 435,666 19.02%
March 5.82%87,264 93,236 6.84%611,746 522,930 16.98%
2nd Quarter Total 297,832 298,451 0.21%
April 2.72%40,774 68,894 68.97%680,640 563,704 20.74%
May 4.32%64,848 103,832 60.12%784,472 628,552 24.81%
June 10.80%161,983 176,166 8.76%960,638 790,535 21.52%
3rd Quarter Total 267,605 348,892 30.38%
July 19.48%292,213 250,000 -14.45%1,210,638 #DIV/0!
August 17.85%267,795 250,000 -6.64%1,460,638 #DIV/0!
September 11.91%178,591 180,000 0.79%1,640,638 #DIV/0!
4th Quarter Total 738,599 680,000 -7.93%
Total 100.00%1,529,133 1,640,638 120.54%
1,529,133 1,843,217
4-Aug-1721 of 25
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY12 FY13 FY14 FY15 FY16
Five year
average
FY17 Budget
dollars
FY17 Budget
+ Contingent
dollars
FY17 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.70%3.96%4.02%5.03%4.92%4.53%18,138 20,175 25,791 42.19%25,791 18,138 42.19%
November 2.32%2.38%2.47%3.06%2.89%2.62%10,510 11,690 15,209 44.72%41,000 28,647 43.12%
December 5.29%6.23%5.44%5.68%6.94%5.92%23,703 26,364 32,785 38.32%73,785 52,350 40.95%
1st Quarter Total 52,350 58,229 73,785 40.95%
January 6.48%6.30%7.44%6.98%6.94%6.83%27,358 30,431 31,506 15.16%105,291 79,708 32.10%
February 7.48%7.28%6.60%7.43%7.26%7.21%28,893 32,137 35,777 23.83%141,068 108,601 29.90%
March 6.59%6.60%5.81%4.80%5.28%5.82%23,312 25,930 25,899 11.10%166,967 131,913 26.57%
2nd Quarter Total 79,563 88,498 93,182 17.12%
April 2.54%2.01%2.61%3.03%3.40%2.72%10,892 12,115 14,865 36.47%181,832 142,805 27.33%
May 3.59%3.62%4.62%4.88%4.91%4.32%17,324 19,269 23,315 34.59%205,147 160,129 28.11%
June 9.62%10.98%11.10%11.09%11.20%10.80%43,272 48,132 52,871 22.18%258,018 203,401 26.85%
3rd Quarter Total 71,488 79,516 91,051 27.37%
July 20.57%20.27%19.60%18.58%18.37%19.48%78,062 86,828 85,000 8.89%343,018 281,463 21.87%
August 18.56%18.76%19.49%16.58%15.88%17.85%71,539 79,573 75,000 4.84%418,018 353,001 18.42%
September 12.26%11.61%10.79%12.86%12.02%11.91%47,709 53,066 60,000 25.76%478,018 400,710 19.29%
4th Quarter Total 197,309 219,467 220,000 11.50%
Total 100.00%100.00%100.00%100.00%100.00%100.00%400,710 445,710 478,018 128.11%
400,710 445,710 513,350
400,710 77,308
Year to date the actual revenues received for FY17 are 6.91% OVER the year to date revenues for FY16 and 45.39% over the 5 year average year to date.
4-Aug-17
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October November December January February March April May June July August September
Average 15,866 9,270 20,826 23,828 25,032 19,826 9,691 15,344 37,779 67,110 61,305 41,072
Budget 18,138 10,510 23,703 27,358 28,893 23,312 10,892 17,324 43,272 78,062 71,539 47,709
FY17 Actual 25,791 15,209 32,785 31,506 35,777 25,899 14,865 23,315 52,871 ---
Forecast 85,000 75,000 60,000
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY17 Actual Forecast23 of 25
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
October November December January February March April May June July August September
Averages FY12 FY13 FY14 FY15 FY 16 FY 17 Forecast
Five Year Actuals Comparison to Average
24 of 25
Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Totals
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 136,176
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 80,902
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 181,495
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 196,461
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 226,880
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,899 162,523
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865 73,336
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315 111,271
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 52,871 276,520
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 543,012
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 489,466
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 304,272
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 258,018 2,778,904
LOT Actual Dollars Earned per Month
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