HomeMy Public PortalAbout06 - Department Reports Combined JuneMonthly Department Report – City Manager
Memo
To: City Council
From: Nate Coyle, City Manager
Date: 7/6/2017
Re: Monthly Department Report – June 2017
Council Members,
Please find my highlights from the month of June below:
1. Budget Process Update:
Staff is working to make revisions to the FY18 draft budget following the initial conversation with
the Council on June 30th. The City has not yet received healthcare quotes for inclusion in the draft
budget. Once this information is received, it will be shared with the City Council. Staff will be
prepared to present a revised budget for consideration of the City Council on July 14th. Within this
pending presentation, staff will focus on finalizing direction for the Tourism LOT, outside agency
requests within the general fund, and other O&M and capital funding components of the budget.
2. Waste Water Consolidation Update
I continue to work with staff to prepare for the pending consolidation of waste water entities. As
noted in the annexation agreement, the annexation date is contingent upon the date that bonds are
issued. We are still awaiting an estimated date for when this will occur, however the projection is
that this will be completed in mid to late August. I will be looking to coordinate an update
presentation for the City Council during the July 27th meeting.
3. Website Development Process
The contract for website development has been executed. The general timeline for completion of a
new website is three to four months. Erin Greaves will hold a discussion with the City Council in the
upcoming weeks to obtain general feedback/direction from Council members to prepare for the
redevelopment process.
Page 1 of 25
Monthly Department Report – City Manager
4. Fourth of July in McCall
There were no significant issues faced by the City of McCall during the Fourth of July holiday. Staff
will prepare an update for the Council to be provided at the July 27th Council meeting. Additionally,
staff will begin preparation of a post-July Fourth meeting with partner agencies to debrief the holiday
and associated planning efforts.
5. Commerce Street Construction
Public Works staff provided written correspondence to property owners on Commerce Street
announcing the commencement of reconstruction efforts to begin on/about July 17th. The letter
outlined anticipated impacts and mitigation efforts which are associated with this project. Additional
information about the project can be found on the City’s website.
6. City Manager Recruiting and Selection
I will present a proposal for selection of an interim City Manager during the July 13th meeting. I will
also provide a recommendation for selection of a recruiting agency to be utilized in the recruitment
process at this meeting. This recommendation meets the direction provided by Council to utilize a
recruiting agency for this process. Traci Malvich, Erin Greaves, and I reviewed three separate
proposals and feel confident that we are providing a strong recommendation for consideration of the
City Council.
Page 2 of 25
Monthly Department Report – Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: Nate Coyle, City Manager
Date: 7/5/17
Re: Monthly Department Report – June 2017
1.AIP 23 – Ramp Rehabilitation:
The bids were opened June 15, 2017 and the project subsequently awarded to Granite Excavation
contingent on grant award. Project cost was Bid award packages sent to FAA, awaiting grant funding
notification.
2.Lease Rates and Airport Fees:
An ordinance was approved at the June 29, 2017 Council Meeting allowing the Airport to charge
fees for vehicle parking and snow removal on leased property. Requesting public comment on the
fees. Public Hearing to be held at July 27, 2017 Council Meeting.
3.Puget Sound Antique Aircraft Club (PSAAC) Air Tour:
Preparation for the Air Tour continued in June. We are now expecting 45 aircraft and 102 visitors.
McCall was selected as a stop on the PSAAC Air Tour. Every other year the PSAAC conducts an
Air Tour for club members to fly their aircraft to different cities. Arrival is over a period from 11:00
a.m. to 12:30 p.m. Airport staff is working to provide food vendors at the Airport to enable interaction
between the public and the pilots of these aircraft. The tour will be staying at the Best Western, taking
a boat tour, and be on their own for dinner in town.
4.Airport Open House:
Preparations for the Airport Open House continued with Careers in Aviation as a theme. An event
will be held at the Airport July 15, 2017 from 9 a.m. to 2 p.m. Static aircraft displays, helicopter rides,
speakers, and drone demonstration are planned for the event.
Page 3 of 25
Monthly Department Report – Community Development
Memo
To: City Council
From: Michelle Groenevelt, AICP, Community Development Director
CC: Nate Coyle, City Manager
Date: 7/5/17
Re: Monthly Department Report – June 2017
1. McCall In Motion:
Draft Plan is going through an internal review process prior to submission for public review in
August. Staff and consultant team are still hustling to get the Plan to the governing board this fall for
adoption.
2. McCall Area Code Update:
Jim Carter, code writer from Logan Simpson, has outlined a reorganization of Title 3 and 9. His
next steps prepare the text for the shoreline and scenic route overlays and start on the CBD zone
provisions. He is researching other Idaho and western communities for good examples of form-
based standards and the resulting built environment as examples to help McCall’s choices. This
process will slightly follow the Comprehensive Plan process.
3. Certified Local Government status:
The City of McCall has been recertified as a Certified Local Government under the guidelines
established by the National Park Service and administered by the Idaho State Historic Preservation
Office. This certification allows the City to be awarded federal funding for historic preservation
projects.
4. Public Art on Lardo Bridge:
The City of McCall was awarded $25,000 from the National Endowment for the Arts “Our Town”
program for the design and installation of public art on Lardo Bridge. The project, “Bridging the
Source: the Arts and Payette Lake”, will include a partnership with McCall Arts for local arts
programming using the lake environment as a theme, as well as the procurement of a public artist for
the artwork. The project will take place in FY18.
Page 4 of 25
Monthly Department Report – Community Development
5. GIS
Planning for the Southwest Idaho GIS User Group meeting here in McCall. This year’s topic is
Giving Back and Building Communities. Currently working on several custom maps for various
departments. Continuing to collect field data for the McCall Stormwater network. Helping to wrap
up the updates to the FEMA maps. Assisting in effort to create caps for the poles of the current bike
and pedestrian wayfinding signs.
Page 5 of 25
GRANT STATUS REPORT- June 13, 2017
Department Project Name Project
Manager
Purpose Funder Amount Status
Streets
Department
Mission Street
Reconstruction
TBD Reconstruct Mission Street
from Deinhard to S. City
Limits
FHWA through
LHTAC
$2.19 million No change. Expected
to be on draft FY18-22
ITIP.
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
IDPR $17,866 No change: Work to be
completed in FY17
Public
Works/Water
Water Master Plan
Update
Nathan Stewart Update Master Plan IDEQ $89,998 No Change: Project is
underway.
Public
Works/Sewer
Groundwater Study Nathan Stewart Study leakage at wastewater
pond
IDEQ $77,000 No Change: Project is
underway.
Streets
Department
Commerce Street
Reconstruction
Phillip Bowman Reconstruction of
Commerce Street:
stormwater and sidewalks
LHTAC $100,000 Updated: Project
awarded and will take
place late summer 2017
Library Digital History
Intern
Meg Lojek/
Casey Bruck
Hire a temporary assistant
for historic records scanning
Idaho
Humanities
Council
$2000 No change: Project
underway.
Community
Development
Bridging the
Source: the Arts
and Payette Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 Updated: AWARDED!
Parks/Recreation Mile High Mile Tara Woods Event supplies/promotion Rotary Club $500 Updated: not awarded
Library Library Expansion Meg Lojek Capital Campaign request Rotary Club $15,000 Updated: not awarded
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
Foundation
$100,00 No change: Will be
notified in late summer
Library Library Expansion Meg Lojek Capital Campaign request McCall
Progressive
Club
$5000 Updated: not awarded
in first round but will
be considered in
second round.
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY
AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT. Page 6 of 25
$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$21,730$55,090$56,222$82,734$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR20132014201520162017OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Page 7 of 25
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $56,803 $111,893 $168,114 $250,848 $250,848 $250,848 $250,848$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2017 BUDGET $305,250 FY 2016 BUDGET $264,000 Page 8 of 25
Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Course Superintendent
CC: Nate Coyle, City Manager
Date: 7/6/2017
Re: Monthly Department Report – June 2017
1.Weather:
The weather went back to cool and wet to hot and dry which makes it hard to irrigate around.
2.Staff:
At the end of June, staff was reduced as one of the summer seasonal’s family moved out of the
area. Was able to hire a long term seasonal to replace the one that we knew was leaving the first
of the month.
3.Greens:
Greens are in good shape other than some topdressing is needed. The sod is a little on the wet-
side, however, reluctant to dry them up with it as hot as it is.
4.Practice Green Expansion:
The green expansion area is shaped and filled with sand and compost mix, and it took a quarter
of the time that it normally would have taken with the other equipment typically used. The plan
is to cut sod at the nursery and move it onto the expansion area next week during the Pro Am.
The goal is to have it open during the Amateur.
5.Golf Course Play:
Rounds were down the first part of June due to inclement weather but quickly made up for it by
the end of the month. The numbers are lower compared to the last two years but in line with the
five year average.
Page 9 of 25
Monthly Department Report – Information Systems
Memo
To: City Council
From: David Simmonds, Information Systems Manager
Date: 7/5/17
Re: Monthly Department Report – June 2017
Council Members,
Brief Information Systems updates from June and early July, 2017:
1. FY18 budget and project preparation:
A major theme of the FY18 program will be completion of an Office 365 / hosted email, office phone
and Sharepoint project. The IT world has moved strongly in the direction of hosted (or “cloud”)
services and software subscriptions rather than perpetual software license purchases. In addition to
providing new capabilities and benefits to City staff, this project is also projected to have a lower cost
than continuing with the software and services model we’ve implemented for the past 15+ years.
First-year implementation and consulting costs result in a higher than usual software budget, with a
reduced cost thereafter.
2. Current projects:
A planned June 2017 datacenter expansion is complete. The new hardware, storage and network
equipment provide increased capacity, better data backup options, fault tolerance and performance.
A network upgrade for the Parks & Rec offices on Deinhard Avenue is complete. Major firmware
upgrades to all core network equipment have been completed, with firewall platform software /
firmware upgrades coming next. Remote facility network wireless link upgrades are underway.
Rollout of the last FY17 desktop / laptop computers is wrapping up this week.
Page 10 of 25
Monthly Department Report – Library
Memo
To: City Council
From: Meg Lojek, Library Director
CC: Nate Coyle, City Manager
Date: 7/6/2017
Re: Monthly Department Report – June 2017
1. Building Expansion Project:
Work continues to estimate local philanthropic capacity for the Library expansion campaign.
Consultants are finishing the one-on-one meetings with interested members in the community
and their report is due at the end of July. One result is that the Library became the benefactors
of the Jason Hawkins Memorial Gold Tournament, held at McCall Golf Course July 2nd,
receiving $6500 for the new library. Thanks to the Hawkins family, friends and sponsors!
2. Partnerships:
Highlighting our great partnerships with McCall Parks & Rec, University of Idaho Extension,
Kaleidoscope Festival, St. Luke’s McCall, and the Community Resource Bike Rodeo.
3. Upcoming programs:
June started Summer Reading Fun with 3 weekly programs for elementary and middle school
aged students. Registration is full. The preschool veggie garden is planted—come watch it
grow! Makerspace and STEM activities abound at a techno-gadgetry showcase July 28th and
August 4th. Adults can learn how to rock their Medicare enrollment with Senior Health
Insurance Benefits Advisors’ free workshop.
Page 11 of 25
McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed
Library CLOSED July 4th
Sun Mon Tue Wed Thu Fri Sat
2 3
6:00pm Black
Bear Re-Hab
4
9:00-1:00 Friends of
the Library Book Sale
LIBRARY CLOSED
5
10:30-11:00 StoryStop
1:00 -2:30 Summer
Reading Tweens—Art
Bots
6
10:30-11:30 Story Time
7
11:00-12:00 & 1:00-2:00
Summer Reading Fun—
Grow a Better World
11:00-1:00 E-Books and Overdrive
8
9 10
11
3:30– 5:30 Tech Tues-
day & Board Games
6:30pm—SHIBA
Medicare
12
10:30-11:00 StoryStop
1:00 -2:30 Summer
Reading Tweens—
Movie Grand Finale
13
10:30-11:30 Story Time
14
11:00-12:00 & 1:00-2:00
Summer Reading Fun—
Sand Castle City
11:00-1:00 E-Books and Overdrive
15
.
16 17
18
3:30– 5:30 Tech Tues-
day & Board Games
19
10:30-11:00 StoryStop
20
10:30-11:30 Story Time
21
11:00-1:00 E-Books and Overdrive
22
23
24
25
3:30– 5:30 Tech Tues-
day & Board Games
26
10:30-11:00 StoryStop
5:00-7:00 Plant
Clinic
27
10:30-11:30 Story Time
28
11:00-1:00 E-Books and Overdrive
3:30—5:00 Mak-
erspace
29
30 31
1
3:30– 5:30 Tech Tues-
day & Board Games
2
10:30-11:00 StoryStop
3
10:30-11:30 Story Time 4
11:00-1:00 E-Books and Overdrive
3:30—5:00 Mak-
erspace
5
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
J u l y 2 0 1 7 P r o g r a m s
SPECIAL EVENTS:
Black Bear Re-Hab
Monday, July 3rd at 6:00pm
Learn about how to properly treat our woodland friends—
the Black Bear, and hear about what IBBR is doing to
protect the future world of all bears.
Friends of the Library Book Sale
Tuesday, July 4th at 9:00am—1:00pm
Our store-room is literally bursting at the seams with
literature! Come down and buy a bag full of books
then watch the fireworks!
SHIBA Medicare
Tuesday July 11th at 6:30pm
Turning 65? Blown Away by Medicare Options? Rock your
enrollment with help from Idaho Senior Health Insurance
Benefits Advisors (SHIBA). Attend this FREE workshop to
learn: Medicare terminology, decisions you will have to
make, timeframes, and deadlines.
2017 Master Gardeners Plant Clinic
Wednesday, July 26th 5:00-7:00 pm
Every 4th Wednesday during the Summer
An awesome opportunity to chat with a local master gar-
dener! Make sure to bring your plants and questions.
Makerspace with Kyle Peterson
Friday, July 28th & August 4th 3:30-5:00pm
University of Idaho Extension STEM intern Kyle Peterson
will be hosting two FREE Makerspace sessions at the
library. Be ready to enjoy a myriad of techno-gadgetry!
No prior experience necessary
Summer Reading Fun!
Challenge your child to "Build a Better World" brick by
brick, and book by book! This year we have 5 weeks of ex-
citing events. Programs are full, but you can still work
through a reading log, and win prizes!
Register today for independent reading at mccall.lili.org
ONGOING PROGRAMS:
Tech Tuesdays & Board Gaming ~ Tuesdays— 3:30pm-5:30pm –Dedicated time for 3D printing, and play
board games with us while you wait for your print! Ages 7 and up.
E-Books and Overdrive ~ Fridays—11:00am-1:00pm— Bring in your tablet or phone, and we will help you get
Overdrive set up with your library account. Call for an appointment.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for
children ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30- 11:30 Ages 3-5 (with adult). Preschool stories, art, and
social time. Page 12 of 25
Library Statistics -- FY2017
Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Totals
2 - 000-099 3 8 5 4 7 6 7 3 8
3 - 100-199 16 14 23 19 21 14 18 21 24
4 - 200-299 17 12 18 19 15 17 13 17 13
5 - 300-399 60 61 40 49 58 78 56 58 63
6 - 400-499 3 3 7 8 3 3 7 8 8
7 - 500-599 34 39 57 37 24 27 41 25 43
8 - 600-699 82 84 37 47 80 58 96 102 60
9 - 700-799 38 65 52 44 56 90 80 81 63
10 - 800-899 23 35 30 34 28 24 15 26 30
11 - 900-919.9 31 28 13 22 15 34 33 54 39
12 - 929-999 55 55 44 67 63 61 62 66 45
13 - Adult Fiction 701 768 709 735 576 748 626 675 841
14 - Audio Books Circ Set 26 41 43 36 35 66 32 21 96
15-Audio Players 1 2 2 6 4 2 4 1 4
16 - Biography 27 31 34 30 17 36 30 29 21
17 - Board Books 130 98 90 54 58 56 95 119 112
18 - CD Fiction Books 228 190 143 173 163 219 178 193 184
19 - CD Junior Books 51 53 34 30 20 77 51 35 45
20 - CD Non-Fiction Books 31 32 7 16 19 23 7 23 20
21 - CD YA Books 5 5 5 5 7 13 8 1 6
22 - Chapter books 145 165 103 151 167 211 177 178 291
23- Computer Software 0 0 0 0 0 1 0 0 0
25 - Dawn Moudy Collection 5 5 2 0 4 4 6 10 11
26 - DVD Blu-Ray 13 16 17 17 8 11 13 15 17
27 - DVD Circ Set 31 57 67 41 43 85 47 76 105
28 - DVD Fiction 228 342 368 268 375 398 399 378 384
29- DVD Kids 93 125 174 133 199 207 191 150 248
30 - DVD Non-Fiction 64 41 35 40 57 43 48 34 65
31 - E Non-Fiction 68 47 32 44 48 39 67 42 66
32 - Eames Collection 3 5 2 0 7 0 6 9 5
33 - Early Readers 149 159 81 122 111 148 146 77 158
34 - Idaho Archives 1 3 0 0 0 1 4 0 0
35 - Idaho Room 57 36 57 48 87 77 100 52 92
36 - Independent Films 27 19 0 18 26 18 10 2 14
37 - Junior Biography 16 14 13 25 37 63 14 8 23
38 - Junior Non-Fiction 378 293 230 309 326 378 302 284 473
39 - Junior Readers 247 237 229 220 243 367 292 250 513
40 - Junior Spanish 23 25 24 29 9 15 16 37 19
41 - Kit 20 18 9 22 23 22 16 11 28
42 - Large Print 117 74 72 94 103 114 112 114 127
43 - Magazine 45 93 32 49 38 34 39 41 46
44 - Map 0 0 0 0 0 0 0 0 0
45 - Oversized 1 3 0 7 0 1 8 3 3
46 - Parenting 10 10 0 0 2 1 0 3 2
47 - Professional 0 0 0 0 3 0 1 0 1
48 - Reference 0 1 0 0 0 2 3 3 0
49 - Spanish 6 5 4 1 5 6 4 17 9
50 - Story Books 839 712 771 801 853 854 831 682 776
51 - Story Collection 19 23 17 19 12 14 4 n/a n/a n/a n/a n/a 108
52 - Y A Non-Fiction 32 40 39 24 22 25 16 38 42
53 - Young Adult Fiction 104 113 113 85 69 112 92 118 196
Adult Circulation 2003 2178 1937 1948 1954 2316 2111 2160 2443
Young Adult Circulation 141 158 157 115 98 150 116 157 244
Children's Circulation 2159 2006 1790 1940 2094 2437 2198 1873 2752
Page 13 of 25
Circulation Totals 4337 4376 3913 4028 4177 4932 4449 4210 5462
Attendance 2514 2172 1905 2303 2278 2615 2468 2342 3118
Computer Usage 480 443 378 376 504 521 453 384 536
Wireless Usage 131 133 111 167 135 108 114 117 270
ILL's Received 34 34 29 25 31 29 24 20 23
ILL's Sent Out 1 3 2 2 0 1 0 0 0
Reference Requests 429 406 305 425 409 482 301 388 494
Food for Fines 12 62 0 135 41 81 71 141 102
Number of volunteers 46 36 21 27 21 26 22 18 26
Total hours of volunteers 71 55 33 50 30 29 31 65 58
Adult Program Attendence 43 154 37 134 108 44 134 80 72
Young Adult Program Attendence 33 68 35 36 35 26 35 68 115
Children's Program Attendence 319 483 493 422 562 516 550 596 429
All Ages Program Attendance 0 100 52 0 0 21 4 10 160
Page 14 of 25
Monthly Department Report - Police
Memo
To: City Council
From: Justin Williams
CC: Nate Coyle, City Manager
Date: 7/6/2017
Re: Monthly Department Report – June 2017
1. Officer Training or Certifications
Sgt. Dallas Palmer attended TASER Re-Certification training in Idaho Falls Idaho on June 2,
2017.
2. Community Events
On June 9th and 10th, the McCall Police Department partnered with McCall Public Works, Lake
Shore Disposal, Valley County Transfer Station and Ridley’s Family Market for Free Spring
Cleaning Event. The event was held at Ridley’s Market Parking Lot and allowed residents to
dispose of unwanted items and yard debris at no cost. This event was held in conjunction with
the Valley County Transfer Station’s Free Dump Week.
The McCall Police Department participated in the McCall Community Fair host by St. Luke’s
on June 9th-10th. Police Department employees were available to register bicycles and dogs
during the event.
Page 15 of 25
Monthly Department Report – Parks & Recreation
Memo
To: City Council
From: Kurt Wolf, Parks & Recreation Director
CC: Nate Coyle, City Manager
Date: 7/5/17
Re: Monthly Department Report – June 2017
1. Summer Rec Programs, Registrations & Special Events:
Youth Baseball and Softball is done for summer 2017. I received great feedback from coaches and
parents. We discussed doing away with the tournament at the end of the season and hosting a family
fun style tournament; kids vs. parents along with the pizza party. The 7-8 coach pitch age group went
well and was a success. Easier to transfer from t-ball into live pitch.
T-ball (41 pre-registered) and Wee Soccer (78 pre-registered) will begin immediately following the
4th of July Liberty Fest events. The first round of summer camps (SNAG Golf, Tots & Tykes,
Skateboarding, Mtn. Biking and Tennis) went well with a combined total of over 100 participants.
High Mtn. Soccer Camp was the largest it’s been in 8 years; according to event instructors; pulling
in over 10 registrations from Grangeville.
Credit card payments were interrupted during the last 2 weeks of June. Continuing to collect
payments from registrations who have not yet paid for programs they registered for online.
2. Special Events:
Continuing with advertising and registration efforts with McCall Rotary Club on their McCall Ball
fundraiser event, scheduled July 14-16 at Gold Glove Park, Championship games held at Legacy
Park. We currently have 13 teams registered.
Continuing with Mile High Mile open-water swim race advertising efforts; we currently have 11
registered.
Liberty Fest planning efforts- with participation Saturday through Tuesday; Rec Department assisted
with Youth and Adult volleyball tournaments, softball tournament, bubble ball (with assistance from
MUSA), bubble parade, car-show, set-up, take-down and presence at information tent.
Page 16 of 25
Monthly Department Report – Parks & Recreation
3. Rotary Park Construction Update:
Parking lot reconstruction project is 100% complete. Overall the re-construction project is 98%
complete with minor planting and irrigation work remaining on the East end. Feedback regarding the
improvements has been positive. We will be working on a write up and story during the early part of
July which will outline the process, the unique elements of the design, the driving factors behind the
design, and the budgeting process. We will also hold a grand opening event at the same time we run
the Mile High Mile swim event in August.
4. Brown Park Capital Improvements:
Working on purchasing policy and playground selection process and engineering. Site plan
scheduled for August P&Z hearing. We have design and a cost estimate of one concept. Researching
potential grand opportunities through IDPR which could potentially postpone construction of new
play structure this fall. Securing additional funds would allow us to better meet the desires of the
community as it relates to site improvements and the selection of a play structure.
5. Parks Overview and Staffing:
Parks staff has been doing a fantastic job of keeping up with maintenance demands, janitorial needs,
events, and projects despite being understaffed all season. Facilities weathered the July 04 holiday
well with minimal damage. Will continue to recruit seasonal help and work towards hiring additional
help to get through late summer and fall season.
6. July 04 Overview:
Event was a huge success from a maintenance standpoint although extremely taxing on staff having
been understaffed going into the holiday.
In Summary: Park seemed just as busy and crowded during the night of the 04 as any other year.
The difference being the types of crowd and impacts on facilities. People politely moved out of the
way of staff so that they could do their job and complimented staff on their work. Facilities were not
trashed or vandalized. Clean up at Legacy Park was done with 4-5 employees in roughly 2 hours as
opposed to (12 employees and 5 hours two years ago).
Page 17 of 25
Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: Nate Coyle, City Manager
Date: 7/5/17
Re: Monthly Department Report – June 2017
ADMINISTRATION/ENGINEERING
1. Budget Development:
Director and division superintendents working with finance and City Manager to prepare draft
budgets for Streets and Water including capital project cost estimates for FY18.
2. Sewer Utility Transfer to PLRWSD:
Director working with PLRWSD staff and regulatory authorities to facilitate EPA NPDES permit
transfer from City to PLRWSD and DEQ consent order. Date of transfers are subject to date of bond
issuance (estimated late August/early September).
3. Development Engineering Reviews:
City Engineer actively engaged in numerous engineering reviews for multiple land use applications
as well as final engineering designs for Silverpine Village, Shore Lodge Cottages, Whitetail
Discovery Cottages, Wild River Java and Eagle Lake subdivision.
4. Commerce Street:
Contract documents have been processed; construction notices sent to property owners on 6/30/17
for anticipated construction to start after 7/17/17.
5. Idaho Street, Brown Circle:
Site surveying and engineering design kick-off meeting has been completed. Design team met with
McCall/Donnelly School Superintendent to discuss pathway integration with School property.
Preparations underway for formal stakeholder/property owner meeting to occur in July.
STREETS
1. Crack Sealing:
Following weather delays, city crews completed crack sealing on 3.5 miles of city streets applying
over 13,500 pounds of crack sealant material.
Page 18 of 25
Monthly Department Report – Public Works
2. Street Striping:
Striping contract was awarded to Curtis Clean Sweep on 6/9/17; work began on 6/19/17 and was
completed by 6/25/17. This year shared lane markings (i.e. “sharrows”) were included. Street crews
commenced crosswalk, stop bar and parking lot striping. This work is 90% complete. Cold and wet
weather conditions delayed striping activities by about 1 month compared to typical years.
3. Gravel Road Grading and Dust Abatement:
Following weather delays, City gravel road grading and dust abatement commenced on 6/19/17.
By 7/6/17, all of the City’s nine (9) miles of gravel roads and City owned gravel parking lots will
have been rehabilitated and dust abated.
SEWER
1. Collections:
City crews completed over 20 hours of training with Payette Lakes Recreational Water and Sewer
Staff on lift station operation.
2. Treatment:
a. Influent flows have remained steady at ~1 million gallons per day. PLRWSD staff began
irrigation withdrawals from the winter storage pond on 6/12/17.
b. Significant noxious weed spraying was completed throughout the treatment plant campus
(treatment plant and winter storage pond properties).
c. City crews completed over 24 hours of training with Payette Lakes Recreational Water
and Sewer (PLRWSD) staff on lift station operation;
WATER
1. Distribution:
Maintenance activities for the month primarily focused on service/repair of 36 pressure reducing
valves throughout the system. Approximately 7 new water meters/services were installed.
2. Treatment:
a. Work continues with SPF on the alternatives for the raw water chlorine system. Team
currently evaluating potential for chlorine injection to occur at treatment plant vs
pretreatment within the intake lines.
b. Electrical and mechanical improvements have been made to backwash sludge
management system. Final work to be completed in July.
c. Treatment managers completed over 21 hours of cross-training with water and sewer
utility staff on water treatment related duties in preparation for “on-call” duty staff and
schedule modifications.
Page 19 of 25
Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 Totals
October - 108,698 108,698
November - 80,265 80,265
December 159 124,332 124,491
January 99,990$ 101,185$ 201,175
February 100,883$ 104,030$ 204,913
March 85,338$ 93,236$ 178,574
April 70,264$ 68,894$ 139,158
May 97,418$ 103,832$ 201,250
June 168,831$ 168,831
July 235,029$ 235,029
August 208,024$ 208,024
September 169,309$ 169,309
Total Dollars Received $1,235,245 $784,472 2,019,717
Page 20 of 25
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
Tourism
LOT Five
year average
percentage
FY16 Budget
dollars
FY16 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.53%92,930 108,698 16.97%108,698 92,930 16.97%
November 2.62%41,302 80,265 94.33%188,963 134,233 40.73%
December 5.92%90,865 124,332 36.83%313,295 225,098 39.16%
1st Quarter Total 225,098 313,295 39.18%
January 6.83%102,412 101,185 -1.20%414,480 327,511 26.55%
February 7.21%108,156 104,030 -3.81%518,510 435,666 19.02%
March 5.82%87,264 93,236 6.84%611,746 522,930 16.98%
2nd Quarter Total 297,832 298,451 0.21%
April 2.72%40,774 68,894 68.97%680,640 563,704 20.74%
May 4.32%64,848 103,832 60.12%784,472 628,552 24.81%
June 10.80%161,983 170,000 4.95%954,472 #DIV/0!
3rd Quarter Total 267,605 342,726 28.07%
July 19.48%292,213 250,000 -14.45%1,204,472 #DIV/0!
August 17.85%267,795 250,000 -6.64%1,454,472 #DIV/0!
September 11.91%178,591 180,000 0.79%1,634,472 #DIV/0!
4th Quarter Total 738,599 680,000 -7.93%
Total 100.00%1,529,133 1,634,472 120.54%
1,529,133 1,843,217
6-Jul-17Page 21 of 25
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY12 FY13 FY14 FY15 FY16
Five year
average
FY17 Budget
dollars
FY17 Budget
+ Contingent
dollars
FY17 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.70%3.96%4.02%5.03%4.92%4.53%18,138 20,175 25,791 42.19%25,791 18,138 42.19%
November 2.32%2.38%2.47%3.06%2.89%2.62%10,510 11,690 15,209 44.72%41,000 28,647 43.12%
December 5.29%6.23%5.44%5.68%6.94%5.92%23,703 26,364 32,785 38.32%73,785 52,350 40.95%
1st Quarter Total 52,350 58,229 73,785 40.95%
January 6.48%6.30%7.44%6.98%6.94%6.83%27,358 30,431 31,506 15.16%105,291 79,708 32.10%
February 7.48%7.28%6.60%7.43%7.26%7.21%28,893 32,137 35,777 23.83%141,068 108,601 29.90%
March 6.59%6.60%5.81%4.80%5.28%5.82%23,312 25,930 25,899 11.10%166,967 131,913 26.57%
2nd Quarter Total 79,563 88,498 93,182 17.12%
April 2.54%2.01%2.61%3.03%3.40%2.72%10,892 12,115 14,865 36.47%181,832 142,805 27.33%
May 3.59%3.62%4.62%4.88%4.91%4.32%17,324 19,269 23,315 34.59%205,147 160,129 28.11%
June 9.62%10.98%11.10%11.09%11.20%10.80%43,272 48,132 55,436 28.11%260,583 203,401 28.11%
3rd Quarter Total 71,488 79,516 93,616 30.95%
July 20.57%20.27%19.60%18.58%18.37%19.48%78,062 86,828 85,000 8.89%345,583 281,463 22.78%
August 18.56%18.76%19.49%16.58%15.88%17.85%71,539 79,573 75,000 4.84%420,583 353,001 19.14%
September 12.26%11.61%10.79%12.86%12.02%11.91%47,709 53,066 60,000 25.76%480,583 400,710 19.93%
4th Quarter Total 197,309 219,467 220,000 11.50%
Total 100.00%100.00%100.00%100.00%100.00%100.00%400,710 445,710 480,583 128.11%
400,710 445,710 513,350
400,710 79,873
Year to date the actual revenues received for FY17 are 7.39% OVER the year to date revenues for FY16 and 46.87% over the 5 year average year to date.
6-Jul-17
Page 22 of 25
October November December January February March April May June July August September
Average 15,866 9,270 20,826 23,828 25,032 19,826 9,691 15,344 37,779 67,110 61,305 41,072
Budget 18,138 10,510 23,703 27,358 28,893 23,312 10,892 17,324 43,272 78,062 71,539 47,709
FY17 Actual 25,791 15,209 32,785 31,506 35,777 25,899 14,865 23,315 ----
Forecast 55,436 85,000 75,000 60,000
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY17 Actual ForecastPage 23 of 25
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
October November December January February March April May June July August September
Averages FY12 FY13 FY14 FY15 FY 16 FY 17 Forecast
Five Year Actuals Comparison to Average
Page 24 of 25
Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Totals
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 136,176
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 80,902
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 181,495
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 196,461
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 226,880
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,899 162,523
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 14,865 73,336
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 23,315 111,271
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 276,520
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 543,012
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 489,466
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 304,272
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 205,147 2,778,904
LOT Actual Dollars Earned per Month
Page 25 of 25