HomeMy Public PortalAbout04 - Department Reports April 2017Monthly Department Report – City Manager
Memo
To: City Council
From: Nate Coyle, City Manager
Date: 5/3/17
Re: Monthly Department Report – April 2017
Council Members,
Please find my highlights from the month of April below:
1.5-Year Capital Plan and Budget Process:
I met with Department Heads on 2 May to discuss the City’s 5-Year CIP and the associated
direction received from City Council during the 27 April Council meeting. Linda and I have
made revisions based on this discussion and will return with a balanced 5-Year CIP during
the first budget work session on 26 May.
As the Council knows, our staff has begun work on budget development for the upcoming
fiscal year. Linda and I will be spending a significant amount of time over the next few
months reviewing budget requests with respective Department Heads prior to the
presentation of a draft budget to the City Council for consideration. The outcome of the ballot
on 16 May could impact our budgeting process, however, Linda and I will be prepared to
work through the development of a draft budget contingent upon the outcome of this election.
2.Waste Water Election – May Ballot:
Staff has continued to advertise information related to the upcoming ballot in May. The
City’s wastewater website has exceeded 3,000 views to date. Factual information and
connections to information have been communicated to the general public from staff through
attendance at numerous committee meetings throughout the community. Staff will be
prepared to guide the Council through next steps contingent upon the outcome of the ballot
on 16 May.
3.Crossing Guard Update – Railroad Ave and SH-55 Intersection:
Chief Williams has completed a review of requirements for funding a crossing guard service
at the intersection of Railroad and SH-55 for summer months. The outcome of this review
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Monthly Department Report – City Manager
has been documented via memorandum and coordinated among City staff as well as
representatives from ITD. Chief Williams will be out of the area during the 11 May meeting
and will, therefore, distribute this email to Council members via email with a discussion to
follow at the 25 May meeting.
4.Curbside Recycling Discussion:
Following discussion with the Commissioners about the McCall Recycle Center, I connected
with Lakeshore to consider any other changes to assumptions which might impact the
proposal that Lakeshore recently provided to the City Council (which proposed a monthly
user fee of $10.75 to existing Lakeshore customers for curbside recycling services).
Lakeshore has reviewed a number of higher density subdivisions adjacent to City limits and,
with the addition of these customers, revised its proposal to ~$9.90 per month. I have asked
Lakeshore Disposal to revise its proposal with this information to share with the City Council.
During our last discussion on this matter, the Council directed staff to utilize a survey within
utility bills to gauge interest of the public for curbside recycling services at the fee structure
proposed by Lakeshore Disposal. Once the Council has reviewed the updated proposal from
Lakeshore, I will plan to move forward with this survey and provide results back to the
Council.
5.Golf Pro Contract Discussions and Timeline:
I have completed general negotiations of terms, based on the Council’s original direction, for
this agreement. Bill Nichols has reviewed a draft agreement and provided input, which I have
incorporated into the agreement. I am tentatively planning to present this draft agreement to
the Council at the end of May for discussion. I will intend to recap our first discussion to
bring the Council back up to speed on this topic as it has been a few months since our last
discussion. I also plan to provide the draft agreement to the Golf Advisory Committee prior
to our Council meeting to allow for comments for consideration of the Council.
6.Golf Course Restaurant Operator Search:
Staff and I are working with Collier’s to obtain interest for leasing and operation of the City’s
Golf Course Restaurant facility. As mentioned to the Council, I am interested in obtaining a
liaison from the Council to serve on a committee which will provide a recommendation for
selection back to the City Council at the end of the search process. I am optimistic that the
outcome of this process will result in a well-qualified candidate to provide great service to
the golf community and general public.
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Monthly Department Report - Airport
Memo
To: City Council
From: Jay Scherer, Airport Manager
CC: Nate Coyle, City Manager
Date: 5/3/17
Re: Monthly Department Report – April 2017
1.Hangar Lease Rate:
Airport Staff and the Airport Advisory Committee are working to finalize recommended fees
for snow removal services and airport parking. An ordinance to establish the fees will be brought
forward to Council followed by a resolution setting fees.
2.Snow Removal Equipment:
The new airport snow plow was delivered on April 25th by M -B Industries, Inc. M-B provided
operator and maintenance training on that same day. M-B to provide replacement for broken
fender bracket, and title paperwork.
3.AIP 23 – Ramp Rehabilitation:
Acquiring the correct slope for water drainage concerns drove minor changes to design and
phasing plan of the project. The FAA requested changes to the distance the pavement could be
from buildings and the addition of a painted taxiline into the fuel farm. The revised plan should
be sent to the FAA by May 12th.
4.Airport Open House:
Planning for the 2017 Airport Open House has begun. The Open House will be scheduled for
Saturday, July 15th from 9 a.m. to 2 p.m.
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Monthly Department Report – Community Development
Memo
To: City Council
From: Michelle Groenevelt, AICP, Community Development Director
CC: Nate Coyle, City Manager
Date: 5/3/2017
Re: CDD Monthly Department Report
1.Facility Planning
CDD staff continues to play a role in assisting in planning for current and future facilities. Thanks to
Building Official John Powell, he developed floor plan for the existing Public Works building with
future ADA improvements needed for that building.
2.GIS
GIS continues to be a huge resource to the organization and the community. Some of the major projects
this month included: Maps on the Sewer Annexation voting application in conjunction with Erin
Greaves, maps for the McCall In Motion public meetings, web application for the Library showing
analysis done on their library card holder database, maps for the Earth day cleanup, and established
completion goals for Stormwater mapping project.
3.Grants
Submitted grant to Laura Moore Cunningham Foundation for Library Expansion project. See attached
Grant Status Report for updates.
4. Pathways
Bike and Pedestrian Wayfinding sings should be installed by the end of the month. Attended VCBOC
meeting to support Valley County Pathways Master Plan update at public hearing on May 1.
5.McCall In Motion
The ‘Wine Down’ of the McCall In Motion public involvement on specific projects was well attended.
A survey for this phase of the project is available on the website. It is anticipated that a draft Plan will
be available in July for a public review. Held two code update meetings and consultants working on
assessment and code outline.
6.Building and Planning
Staff is experiencing and anticipates a busy season for planning and building activity.
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GRANT STATUS REPORT- May 11, 2017
Department Project Name Project
Manager
Purpose Funder Amount Status
Streets
Department
Mission St.
Reconstruction
TBD Reconstruct Mission St. from
Deinhard to S. City Limits
FHWA through
LHTAC
$2.19 million No change. Expected
to be on draft FY18-22
ITIP.
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
IDPR $17,866 No change: work is
underway.
Public
Works/Water
Water Master Plan
update
Nate Coyle Update master Plan IDEQ $89,998 No Change: Project is
underway.
Public
Works/Sewer
Groundwater Study Nate Coyle Study leakage at wastewater
pond
IDEQ $77,000 No Change: Project is
underway.
Streets
Department
Commerce Street
Reconstruction
Nathan Stewart Reconstruction of
Commerce; stormwater and
sidewalks
LHTAC $100,000 Updated: Bid packet
has been released.
Library Digital History
Intern
Meg Lojek/
Casey Bruck
Hire a temporary assistant
for historic records scanning
Idaho
Humanities
Council
$2000 Updated: Archiving
Assistant hired and
project is underway.
Community
Development
Bridging the
Source: the Arts
and Payette Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 Updated: Congress
agreed on funding bill.
Notification in May,
2017. Hopefully.
Parks/Recreation Mile High Mile Tara Woods Event supplies/promotion Rotary Club $500 No change: will be
notified in June, 2017
Library Library Expansion Meg Lojek Capital Campaign request Rotary Club $15,000 No change: will be
notified in June, 2017
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
Foundation
$100,00 Updated: Application
submitted. Will be
notified in late summer.
Library Library Expansion Meg Lojek Capital Campaign request McCall
Progressive
Club
$5000 New: will be notified
by summer
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY
AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT. 5 of 21
Monthly Department Report – Golf Course
Memo
To: City Council
From: Eric McCormick, Golf Supervisor
CC: Nate Coyle, City Manager
Date: 5/3/2017
Re: Monthly Department Report
1.Weather
The unseasonable weather has kept Staff off the course outside of pumping and hand raking.
Four inches of moisture was recorded for the month of April.
2.Staff
Most of the seasonal staff positions have been filled but with more (3) month seasonal help and
less (8) month seasonal employees making it a little shorthanded. Some younger high school
age employees have been hired with the hopes that they will return for the next couple of years.
3.Greens
The greens came out from under the snow in great shape with minimal snow mold damage.
Staff was finally able to start walk mowing at the end of the month.
4.Practice Green Expansion
The wet weather has slowed the progress of the expansion of the practice green to the west of
the existing green. It was decided to not push it with wet conditions and risk having a bad
product when finished. The plan is to begin work on the expansion in the month of May.
5.Greens Aerification
Greens aerification has also been held off because of wet conditions. The plan is to begin
aerification the second week of May.
6.Trees
There were (7) trees that blew down in a wind storm this month. There are also (3) that need to
come down as they are leaning. Those will be taken down and finish cleaning up the rest when
it is dry enough to get the chipper out to them.
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Monthly Department Report - Library
Memo
To: City Council
From: Meg Lojek. Library Director
CC: Nate Coyle, City Manager
Date: 5/3/2017
Re: Monthly Department Report
1.Building expansion project:
Markley LLC and Amy Rush have helped identify 70+ potential interviewees and a building
committee chairperson. The Library Board and the Committee has met to discuss roles and
responsibilities. An outreach letter, case for support, budget, FAQ and info packet was mailed
to people identified as being interested in this project. Work will continue to estimate the
philanthropic climate for the campaign. A training was also held with the Friends of the Library
to initiate management of a $10,000 capacity-building match from anonymous donor.
2.Historical document preservation project:
Library staff and Carol Coyle continue to manage funds and grant requirements to support the
digitization of unique historical documents in the Idaho Room. The Idaho Humanities Council
grant monies are partially expended with the new hire of Katrina Luiz, who is a temporary
support staff for this project and is working out very well.
3.Upcoming programs:
During May at the Library, you can attend a Seed and Plant Swap, learn about Fun with Math
and Science for Preschoolers, discuss local issues at Doing Democracy, share literacy-based
social time with children and adults, and plan summer hikes with Author Visit by Scott
Marchant (Hiker’s Guide to McCall).
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Library Statistics -- FY2017
Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Totals
2 - 000-099 3 8 5 4 7 6 7
3 - 100-199 16 14 23 19 21 14 18
4 - 200-299 17 12 18 19 15 17 13
5 - 300-399 60 61 40 49 58 78 56
6 - 400-499 3 3 7 8 3 3 7
7 - 500-599 34 39 57 37 24 27 41
8 - 600-699 82 84 37 47 80 58 96
9 - 700-799 38 65 52 44 56 90 80
10 - 800-899 23 35 30 34 28 24 15
11 - 900-919.9 31 28 13 22 15 34 33
12 - 929-999 55 55 44 67 63 61 62
13 - Adult Fiction 701 768 709 735 576 748 626
14 - Audio Books Circ Set 26 41 43 36 35 66 32
15-Audio Players 1 2 2 6 4 2 4
16 - Biography 27 31 34 30 17 36 30
17 - Board Books 130 98 90 54 58 56 95
18 - CD Fiction Books 228 190 143 173 163 219 178
19 - CD Junior Books 51 53 34 30 20 77 51
20 - CD Non-Fiction Books 31 32 7 16 19 23 7
21 - CD YA Books 5 5 5 5 7 13 8
22 - Chapter books 145 165 103 151 167 211 177
23- Computer Software 0 0 0 0 0 1 0
25 - Dawn Moudy Collection 5 5 2 0 4 4 6
26 - DVD Blu-Ray 13 16 17 17 8 11 13
27 - DVD Circ Set 31 57 67 41 43 85 47
28 - DVD Fiction 228 342 368 268 375 398 399
29- DVD Kids 93 125 174 133 199 207 191
30 - DVD Non-Fiction 64 41 35 40 57 43 48
31 - E Non-Fiction 68 47 32 44 48 39 67
32 - Eames Collection 3 5 2 0 7 0 6
33 - Early Readers 149 159 81 122 111 148 146
34 - Idaho Archives 1 3 0 0 0 1 4
35 - Idaho Room 57 36 57 48 87 77 100
36 - Independent Films 27 19 0 18 26 18 10
37 - Junior Biography 16 14 13 25 37 63 14
38 - Junior Non-Fiction 378 293 230 309 326 378 302
39 - Junior Readers 247 237 229 220 243 367 292
40 - Junior Spanish 23 25 24 29 9 15 16
41 - Kit 20 18 9 22 23 22 16
42 - Large Print 117 74 72 94 103 114 112
43 - Magazine 45 93 32 49 38 34 39
44 - Map 0 0 0 0 0 0 0
45 - Oversized 1 3 0 7 0 1 8
46 - Parenting 10 10 0 0 2 1 0
47 - Professional 0 0 0 0 3 0 1
48 - Reference 0 1 0 0 0 2 3
49 - Spanish 6 5 4 1 5 6 4
50 - Story Books 839 712 771 801 853 854 831
51 - Story Collection 19 23 17 19 12 14 4
52 - Y A Non-Fiction 32 40 39 24 22 25 16
53 - Young Adult Fiction 104 113 113 85 69 112 92
Adult Circulation 2003 2178 1937 1948 1954 2316 2111
Young Adult Circulation 141 158 157 115 98 150 116
Children's Circulation 2159 2006 1790 1940 2094 2437 2198
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Circulation Totals 4337 4376 3913 4028 4177 4932 4449
Attendance 2514 2172 1905 2303 2278 2615 2468
Computer Usage 480 443 378 376 504 521 453
Wireless Usage 131 133 111 167 135 108 114
ILL's Received 34 34 29 25 31 29 24
ILL's Sent Out 1 3 2 2 0 1 0
Reference Requests 429 406 305 425 409 482 301
Food for Fines 12 62 0 135 41 81 71
Number of volunteers 46 36 21 27 21 26 22
Total hours of volunteers 71 55 33 50 30 29 31
Adult Program Attendence 43 154 37 134 108 44 134
Young Adult Program Attendence 33 68 35 36 35 26 35
Children's Program Attendence 319 483 493 422 562 516 550
All Ages Program Attendance 0 100 52 0 0 21 4
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McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed
CLOSED Monday, May 29
Sun Mon Tue Wed Thu Fri Sat
30 1
2
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
6:30 Seed Swap
3
10:30-11:00 StoryStop with
Miss Lida
5:00—6:00 ESL
4
10:30-11:30 Story Time
with Mr. Casey
5
11:00-1:00 E-Books and
Overdrive
6
7 8
9
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
10
10:30-11:00 StoryStop
5:00-6:00 ESL
1:00-2:00 Fun with Math
and Science
11
10:30-11:30 Story Time
1:00-2:00 Fun with
Math and Science
12
11:00-1:00 E-Books and
Overdrive
13
14 15
16
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
6:30-8:30 Doing
Democracy
17
10:30-11:00 StoryStop
5:00-6:00 ESL
6:30—Hiker’s Guide
Author Visit
18
10:30-11:30 Story Time
19
11:00-1:00 E-Books and
Overdrive
3:30-4:30 Let’s Lego
20
.
21 22
23
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
24
10:30-11:00 StoryStop
5:00-6:00 ESL
25
10:30-11:30 Story Time
26
11:00-1:00 E-Books and
Overdrive
3:30-5:30 Makerspace
27
28
29
LIBRARY
CLOSED
30
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
31
10:30-11:00 StoryStop
5:00-6:00 ESL
1
10:30-11:30 Story Time
2
11:00-1:00 E-Books and
Overdrive
3
30 1
2
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
3
10:30-11:00 StoryStop
5:00-6:00 Clase de
Ingles (ESL)
4
10:30-11:30 Story Time 5 6
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
May 2017 Programs
SPECIAL EVENTS:
Seed Swap
May 2nd at 6:30—7:30pm
Bring extra seeds, plant and experience to swap
with other local community gardeners.
All are welcome, free admission!
Fun with Math and Science
May 10th & 11th from 1:00-2:00pm
A fun, hands-on preschool program with science as an emphasis.
Materials provided by the Idaho Commission for Libraries.
Register at the front desk, or call 634-5522
Doing Democracy—the Art of Public Discussion
May 16th from 6:30-8:30pm
This program will sponsor open public dialogues throughout the
year on issues facing our community. The hope is to foster a cul-
ture of civil discourse that allows multiple perspectives and crea-
tive conflict leading to the discovery of common needs and
perhaps common visions.
Last month, our first conversation focused on brainstorming and
generating topics for this year’s discussion, which were then voted
on. Our very first discussion will be on the topic of: “How can we
design our community so a person’s income is not a bar-
rier to opportunity or well-being? What does it say about
our collective priorities that people who work here can-
not afford a decent living?” All are welcome, so come
down and meet with your fellow citizens. Free babysitting will be
provided.
Hiker’s Guide Author Visit
May 17th at 6:30pm
Come join local author, Scott Marchant, for an
introduction and slideshow on hikes from his new guidebook-The
Hiker's Guide McCall & Cascade (2nd Edition). Scott will share
many of the new trails he discovered over the last year (21 new
McCall trails) including the best hikes for early season, views,
wildflowers, backpacking and hiking with the family. Scott will be
sharing scenic photography, discussing trailhead access and the
best times to hike each trail.
Let’s Lego
May 19th from 3:30 – 4:30
Every 3rd Friday of the month
Participants can free-build or participate in our monthly Lego
activity/challenge. We hope to see you there!
Makerspace
May 26th from 3:30 – 5:30
Every last Friday of the Month
Team up with a partner, or go it alone making a marble maze!
Prizes will be awarded for design and complexity.
ONGOING PROGRAMS:
Tech Tuesdays & Board Gaming ~ Tuesdays— 3:30pm-5:30pm –Dedicated time for 3D printing, and play
board games with us while you wait for your print! All ages.
E-Books and Overdrive ~ Fridays—11:00am-1:00pm— Bring in your tablet or phone, and we will help you get
Overdrive set up with your library account. Call for an appointment
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for
children ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30 - 11:30 Ages 3-5 (with adult). Preschool stories, art, and
social time.
Clase de Ingles ~ Wednesdays at 5:00 -6:00 All levels, free English language classes. Drop-ins welcome! 10 of 21
Monthly Department Reports – Parks & Recreation
Memo
To: City Council
From: Kurt Wolf, Parks and Recreation Director
CC: Nate Coyle, City Manager
Date: 5/3/2017
Re: Monthly Department Report
1. Spring Programs
Elementary volleyball had 27 participants, 2 volunteer coaches and 3 high school assistants, with two
well attended matches between McCall and Council - program received many high reviews from
parents, grandparents, school volunteers and the girls themselves. Adult indoor soccer will wrap up
the first week in May, making way for spring soccer skills camp for youth in grades K-2. Youth
baseball is filling up with 38 participants and softball is coming along slowly with 10
participants. We will play games with Council, Cascade and New Meadows. Practices start in mid-
May, games start in June.
2. Summer Activity Guide & Registration
The guide came out the last week of April, registration opened Monday, May 1 and registrations
for programs have been quick to come in. This year we have 12 programs (including 3 for adults),
most being youth programs with multiple sessions and 5 special events including 2 softball
tournaments, bicycle rodeo & community fair in June, 4th of July events, programs, the Mile High
Mile scheduled for mid-August.
3. Parks Seasonal Hiring/Spring Cleanups
Challenging weather and low numbers in seasonal applicants has shifted priorities with spring
cleanup and made process slow. Working to balance construction projects with spring
maintenance/cleanup and the opening of public facilities that are otherwise closed during
winter. Overall most facilities wintered very well and turf is in good shape.
4. Rotary Park Construction Update
Construction prep and facility maintenance and repair are under way at Rotary Park for a mid-
May start on the parking lot re-construction. Work also includes back ordered materials,
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Monthly Department Reports – Parks & Recreation
punch list and warranty items associated with the Fall of 2016 Contract. Parks staff will begin
working on paver installation and landscape plantings in early May.
5. Brown Park Capital Improvements (Playground)
Site planning is under way for play structure and site visits and meetings have been scheduled
for early May with playground vendors and installers. Selection of a playground scheduled for
late May and installation scheduled for mid to late fall. Pathway maintenance is underway and
includes; re-surfacing of the Eastern half of the loop; patch work to mitigate trip hazards from
root damage; curbing to prevent further root damage. Working with community garden group
to incorporate new community gardens (raised beds) throughout areas of the park that are
currently not being utilized.
6. Riverfront Park – IDPR Grant Work
Coordinating the timing and construction with streets to complete the road, parking,
turnaround, and drainage work funded through IDPR. Working towards a June 30 completion
date.
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Monthly Department Report - Police
Memo
To: City Council
From: Justin Williams, Police Chief
CC: Nate Coyle, City Manager
Date: 5/3/2017
Re: Monthly Department Report
1. Purchase of Patrol Vehicles
The McCall Police Department has received the first of two Patrol Vehicles purchased this year.
The 2017, Ford Explorer Interceptor, is currently being outfitted by Boise Mobile Equipment in
Boise. This vehicle is expected to be in service by May 15, 2017. A second 2017, Ford Explorer
Interceptor, is on order and should arrive by mid-summer. That vehicle is scheduled to be in
service by late summer.
2. Surplus Patrol Vehicles
On April 27, 2017, McCall City Council approved the surplus of two, outfitted, 2006 Ford
Explorer Patrol Vehicles for $5000.00 each. One Vehicle has been purchased by the City of
Homedale’s Police Department. The money received by the City of McCall from the sale of
these vehicles will be used to outfit the second patrol vehicle
3. Officer Training or Certification
On April 7, 2017, Officer Josh Johnson and Sergeant Christian Wann completed Idaho POST
Academy Instructor Development Course. They join six other Police Department personnel as
Idaho POST Certified Instructors. As a POST Certified Instructor, the officers are able to teach
POST approved Law Enforcement courses throughout Idaho.
4. DEA/McCall Police Department Drug Takeback
On Saturday April 29th the McCall Police Department participated in the National Prescription
Drug Take Back Day. This event is sponsored by the Drug Enforcement Agency (DEA) twice
a year, and also allows for ongoing collection by law enforcement agencies that participate.
We collected 45 pounds of unwanted prescription medications for this event. We have
participated in this event since 2010, and have collected a total of 782 pounds. The McCall
Police Department will continue to accept unwanted prescription medications at the Police
Department during administrative office business hours Monday-Friday 8 a.m.-5 p.m.
13 of 21
Monthly Department Report – Public Works
Memo
To: City Council
From: Nathan Stewart, Public Works Director
CC: Nate Coyle, City Manager
Date: 5/3/17
Re: Monthly Department Report – April 2017
ADMINISTRATION/ENGINEERING
1. Transportation Master Plan (TMP):
Five public meetings were conducted to discuss the community’s desire for future street
section and multi-modal components for Mission Street, Idaho Street, Lake Street/SH-55,
Davis Avenue, and Wooley Avenue. A public open house was also conducted at Bistro 45
to present the TMP’s overall projects, strategies, and 10 year maintenance and capital plans.
Finally, a City Council work session was completed to gather Council member’s input on the
overall body of work outlined thus far in the TMP.
2. Commerce Street:
95% of design plans were reviewed by staff and presented to City Council on 4/27. The
final design includes vegetated swales, 5-ft. bike lane/shoulders, and 11-ft. drive lanes. Staff
advised Council that formal bidding will occur in May with a recommendation for contract
award to occur at the 6/8 Council meeting.
3. Idaho Street, Brown Circle, Downtown Core:
Staff is reviewing preliminary design scope of work and task orders for these upcoming
projects. Anticipate approval and the commencement of engineering design in early May.
4. ELEMENTS Asset Management:
Staff conducted extensive software training and work flow development to facilitate easier
implementation of the asset management system for tracking the daily investment of labor
and funds to all assets throughout Public Works.
STREETS
1. Street/ROW issues:
Crews responded to multiple occasions of fallen trees throughout our ROWs during April.
Stormwater system cleaning, sign replacement and pothole repairs were primary
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Monthly Department Report – Public Works
maintenance duties. Break up limits were left in place through the end of the month due to
continued cold temperatures and high moisture conditions. Inclement weather delayed any
crack sealing and hot asphalt repairs until May.
2. Professional Development:
Multiple line and supervisor staff completed necessary classes throughout the month as part
of their ongoing Road Scholar and Road Master training and certification tracks.
SEWER
1. Consolidation/Bonding:
Staff participated in multiple public information meetings and provided website and Q&A
content responses regarding impacts to Water Fund, staff workload responsibilities and
clarifying City resident rate calculator workbook components.
2. Collections:
Maintenance activities primarily focused on tracking locations and sources of inflow and
infiltration (I&I) in preparation for nighttime CCTV work to be completed in May. High
winds and power outages resulted in a high number of alarm call-ins during the month, but
no equipment failures were reported. Digline requests sharply increased from March.
3. Treatment:
High influent flows due to significant precipitation, snow melt, and resulting I&I posed
disinfection challenges. Flows peaked later in the month but are predicted to decrease
throughout May.
WATER
1. Distribution:
Maintenance activities for the month primarily focused on multiple leak investigations and
City service repair/replacement (Evergreen Dr. and Tim St.). Digline requests sharply
increased from March.
2. Treatment:
a. Raw Water Chlorine: staff and SPF conducted site visits to evaluate alternative pre-
chlorination options to our current system. Specifically a single injection system, located
in/around the golf course may eliminate the existing chlorine systems at Legacy and Davis
Beaches.
b. Repairs: The third pump at Legacy was removed for service (i.e. rebuild) by Riverside, Inc.
Both soda ash pumps at the treatment facility were replaced as planned.
3. Water Master Plan:
SPF Water continued work focusing on researching and confirming water rights, finalizing
water model calibration and output, and analysis of historical treatment data (via old
SCADA records).
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TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY12 FY13 FY14 FY15 FY16
Five year
average
FY17 Budget
dollars
FY17 Budget
+ Contingent
dollars
FY17 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.70%3.96%4.02%5.03%4.92%4.53%18,138 20,175 25,791 42.19%25,791 18,138 42.19%
November 2.32%2.38%2.47%3.06%2.89%2.62%10,510 11,690 15,209 44.72%41,000 28,647 43.12%
December 5.29%6.23%5.44%5.68%6.94%5.92%23,703 26,364 32,785 38.32%73,785 52,350 40.95%
1st Quarter Total 52,350 58,229 73,785 40.95%
January 6.48%6.30%7.44%6.98%6.94%6.83%27,358 30,431 31,506 15.16%105,291 79,708 32.10%
February 7.48%7.28%6.60%7.43%7.26%7.21%28,893 32,137 35,777 23.83%141,068 108,601 29.90%
March 6.59%6.60%5.81%4.80%5.28%5.82%23,312 25,930 25,058 7.49%166,126 131,913 25.94%
2nd Quarter Total 79,563 88,498 92,341 16.06%
April 2.54%2.01%2.61%3.03%3.40%2.72%10,892 12,115 13,718 25.94%179,844 142,805 25.94%
May 3.59%3.62%4.62%4.88%4.91%4.32%17,324 19,269 21,817 25.94%201,661 160,129 25.94%
June 9.62%10.98%11.10%11.09%11.20%10.80%43,272 48,132 54,497 25.94%256,158 203,401 25.94%
3rd Quarter Total 71,488 79,516 90,032 25.94%
July 20.57%20.27%19.60%18.58%18.37%19.48%78,062 86,828 85,000 8.89%341,158 281,463 21.21%
August 18.56%18.76%19.49%16.58%15.88%17.85%71,539 79,573 75,000 4.84%416,158 353,001 17.89%
September 12.26%11.61%10.79%12.86%12.02%11.91%47,709 53,066 60,000 25.76%476,158 400,710 18.83%
4th Quarter Total 197,309 219,467 220,000 11.50%
Total 100.00%100.00%100.00%100.00%100.00%100.00%400,710 445,710 476,158 125.94%
400,710 445,710 504,654
400,710 75,448
Year to date the actual revenues received for FY17 are 8.07% OVER the year to date revenues for FY16 and 44.90% over the 5 year average year to date.
4-May-17
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October November December January February March April May June July August September
Average 15,866 9,270 20,826 23,828 25,032 19,826 9,691 15,344 37,779 67,110 61,305 41,072
Budget 18,138 10,510 23,703 27,358 28,893 23,312 10,892 17,324 43,272 78,062 71,539 47,709
FY17 Actual 25,791 15,209 32,785 31,506 35,777 25,058 ------
Forecast 13,718 21,817 54,497 85,000 75,000 60,000
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY17 Actual Forecast17 of 21
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
October November December January February March April May June July August September
Averages FY12 FY13 FY14 FY15 FY 16 FY 17 Forecast
Five Year Actuals Comparison to Average
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Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Totals
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 136,176
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 80,902
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 181,495
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 196,461
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,777 226,880
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 25,058 162,523
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 73,336
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 111,271
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 276,520
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 543,012
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 489,466
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 304,272
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 166,126 2,778,904
LOT Actual Dollars Earned per Month
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STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
Tourism
LOT Five
year average
percentage
FY16 Budget
dollars
FY16 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.53%92,930 108,698 16.97%108,698 92,930 16.97%
November 2.62%41,302 80,265 94.33%188,963 134,233 40.73%
December 5.92%90,865 124,332 36.83%313,295 225,098 39.16%
1st Quarter Total 225,098 313,295 39.18%
January 6.83%102,412 101,185 -1.20%414,480 327,511 26.55%
February 7.21%108,156 104,030 -3.81%518,510 435,666 19.02%
March 5.82%87,264 90,621 3.85%609,131 522,930 16.48%
2nd Quarter Total 297,832 295,836 -0.67%
April 2.72%40,774 75,000 83.94%684,131 #DIV/0!
May 4.32%64,848 99,000 52.66%783,131 #DIV/0!
June 10.80%161,983 170,000 4.95%953,131 #DIV/0!
3rd Quarter Total 267,605 344,000 28.55%
July 19.48%292,213 250,000 -14.45%1,203,131 #DIV/0!
August 17.85%267,795 250,000 -6.64%1,453,131 #DIV/0!
September 11.91%178,591 180,000 0.79%1,633,131 #DIV/0!
4th Quarter Total 738,599 680,000 -7.93%
Total 100.00%1,529,133 1,633,131 118.69%
1,529,133 1,814,928
4-May-17
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Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 Totals
October - 108,698 108,698
November - 80,265 80,265
December 159 124,332 124,491
January 99,990$ 101,185$ 201,175
February 100,883$ 104,030$ 204,913
March 85,338$ 90,621$ 175,959
April 70,264$ 70,264
May 97,418$ 97,418
June 168,831$ 168,831
July 235,029$ 235,029
August 208,024$ 208,024
September 169,309$ 169,309
Total Dollars Received $1,235,245 $609,131 1,844,376
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