HomeMy Public PortalAbout03 - Department Reports MarchCity Manager Department Report
MEMORANDUM
TO: City Council
FROM: Nate Coyle
DATE: 04/13/2017
RE: CITY MANAGER DEPARTMENT REPORT—March
____________________________________________________________________________________
Council Members,
Please find my highlights from the month of March below:
1.Streets LOT
Efforts related to the downtown core planning process are proceeding as discussed at the last Council
Work Session. Further updates will be provided to the Council when appropriate.
A final design of Commerce Street will be completed and presented to the City Council during the 27
April Council Meeting.
2. Waste Water Election Update
Erin Greaves will be present at the upcoming Council meeting to discuss the ongoing communication
efforts to educate the public on the ballot scheduled to occur in May of 2017. We have scheduled and
advertised the rate study discussion with a presentation from FCS Group to occur on 12 April. The
format of this meeting will be a presentation from FCS to the City Council and District Board,
answering of questions for the governing bodies, discussion among and between the governing bodies,
and finally answering of questions from the general public. Unconsolidated and consolidated rate
models will be available for the public to review for consideration. Additional information regarding
secondary impacts of consolidation (such as property tax implications) will also be available for the
public.
Additional workshops have been scheduled as opportunities to educate the public on this matter. I will
ask the Council, during the 13 April Council meeting, if there is any interest/availability of Council
members to attend any of these workshops with City staff. Staff’s intent will be to thoroughly describe
the annexation concept and bonding provisions to the public as was completed in the initial joint public
hearing. I will also be attending numerous community meetings over the next two/three weeks where I
am scheduled to provide the same presentation in an attempt to educate the public and allow our
community members to form an opinion on the upcoming ballot.
A website to help voters determine voting eligibility is nearing completion and will be available soon.
Erin Greaves and I will provide an update during this Council meeting.
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City Manager Department Report
3.July 4th Discussions Update
Staff has continued developing an outline of potential events to be proposed for the upcoming 4th of
July holiday. Kurt Wolf and I recently conducted a teleconference with Keith Hobbs from IDPR to
discuss dates for a potential alcohol restriction on North Beach in addition to City parks. Keith will be
continuing his discussion with IDPR staff members, and will plan to join us at a City Council meeting
at the end of April or beginning of May to determine a partnership strategy associated with selecting
dates for this year’s restrictions.
Erin Greaves has been working closely with the Chamber of Commerce on a communications strategy
for the upcoming holiday. The Chamber has funded a communications specialist to assist our agencies
with communicating a positive message for the upcoming holiday.
4.Curbside Recycling Discussions
Mayor Aymon, Michelle, and I recently met with County Commissioners to discuss our efforts in
consideration of a curbside recycling program and any considerations related to the McCall Recycle
Center. A primary intent of the discussion was to evaluate if there is a connection to the existing
Recycle Center and a proposal for a curbside recycling program. I learned that relocating/consolidating
the existing McCall Recycle Center would most likely not provide a fiscal benefit to directly influence
rates within a curbside program in McCall. That said, there are still considerations related to the
recycle center if a curbside program is formed in McCall. Commissioners were interested, during the
discussion, in the requirements which we be necessitated to permit the existing site and/or any
improvements which could be made to improve the existing condition. I will plan to describe this is
greater detail during the presenation of my department report. Following our meeting with the
Commissioners, I held a teleconference with Lakeshore to determine if any changes to assumptions
within the proposal could yet be modified to affect the price provided within the Lakeshore proposal
recently given to the Council. I will have finalization of this analysis by Lakeshore in mid-April and
will report back to the Council. Following this review, I feel confident that further communications or
surveys conducted in the community regarding a curbside program will be well vetted to ensure that
the proposed rate structure is the lowest cost option.
5.City 5-Year CIP Discussions
The City CIP Committee has completed its prioritization of the City’s 5-year CIP and has provided me
with a strong/well formed recommendation. I am currently analyzing this recommendation and
working with Linda Stokes to determine financial planning options prior to presentation to the City
Council. I anticipate that presentation to the City Council will occur during the 27 April Council
meeting. I believe the value of this process will be enhanced this year with discussion that will lead the
Council to determine a philosophy for achieving our capital needs through saving for projects through
the 5-year period or utilizing debt service to fund larger projects allowing for remaining funds to be
allocated to other projects within the 5-year period. These scenarios will be presented to the City
Council during this discussion for consideration.
6.Chamber of Commerce Department Report
The new president of the Chamber of Commerce and I have been seeking methods for enhancing our
communication between agencies. Moving forward, the City will be sharing our monthly department
reportswith the Chamber of Commerce to ensure that Chamber board members are aware of City
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City Manager Department Report
efforts. Likewise, the Chamber will be sharing minutes of Chamber Board meetings with the Council
to provide better awareness of their efforts. The Chamber will also most likely be able to provide a
representative to answer questions or communicate with the Council during presentation of department
reports/committee minutes within the first meeting of every month.
7.City Tourism LOT Discussions
BessieJo is currently working with White Peterson to provide a legal analysis of utilization of funds
under the existing and to be proposed tourism local option tax, as requested by the City Council. Once
this analysis is completed by White Peterson, it will be shared with the City Council before we
progress with community discussions. Our intent will be to engage in community discussions with
stakeholders of the LOT in mid to late summer of 2017.
8. No Email Friday and Community Cleanup
As previously discussed with the City Council, the City will be executing a test of our “No Email
Friday” morning procedure at the end of April. As a reminder, the intent of this process is to encourage
staff members to disconnect from email for 3 hours on specified Friday mornings (from 9 AM until
Noon) and engage with stakeholders or customers via telephone or in-person. Within this process, the
email system will not be modified in any way. Additionally, critical staff members providing services to
the City, such as front desk and Police Department, will continue to utilize email. Other staff members
are provided discretion to utilize email if needed. Through encouragement of low email usage during
these periods, our IT staff may also have an opportunity during routine business hours to conduct
routine maintenance functions, which sometimes must be completed outside of regular business hours.
Our first No Email Friday is scheduled to occur on Friday/21 April. As this is the day prior to Earth
Day, I have asked Kathy Iker from Utility Billing to help coordinate/arrange a City-wide cleanup effort
to align with our no email Friday morning. Staff members will be provided supplies to spend the
morning on specified routes cleaning up debris within the City. This event will also be open to the
public, and Kathy will be seeking interest among a number of public entities/groups to join our cleanup
efforts. The Council, of course, is invited to join us for the morning. More information will be available
as we move closer to 21 April.
3
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Department Project Comments Status
Airport AIP-21 Land
Acquisition
Received request for interrogatories and request
for production from landowners. Team effort with
Clerk, Info Systems, City Manager, and expert
witnesses produced in excess of 4,000 pages of
requested records submitted to attorney for
delivery to land owner counsel. Court date remains
set for Dec 4, 2017.
Ongoing
Airport Hangar Lease Rate Developing lease and fee language. Ongoing
Airport AIP-22 Snow
Removal
Equipment
Truck is on assembly floor at M-B and work has
begun. Sales rep says delivery may slip to first
week in May, but if the truck is completed in April,
they will make every effort to ship in April.
Ongoing
Airport AIP-23 Ramp
Rehabilitation Working final planning with April bid as goal. Ongoing
Airport Agency Agreement With McCall Aviation Inc. for review prior to final
legal review.
Ongoing
Airport Prep for Summer
Season
Both parallel taxiways have been opened and
taxiway signs have been uncovered. Still have
significant snow piles on the apron which must
melt/move prior to tie down leases which begin in
May.
New
Airport Hangar Flooding On March 17 a drainage ditch on an adjacent
property had an ice dam and flooded hangars 560-
566. Mailed a letter to property owner to inform
and discuss options to help preventing in the
future.
New
Community
Development
Building See attached chart for building permit status and
comparison to previous years.
Updated
Community
Development
Building ADA Transition Plan – Reviewed and updated the
plan. Clarified some deficiencies and ADA
standards references.
New
Community
Development
Building Attended the seminar: Fair Housing Accessibility
FIRST Design and Construction Training – design
and construction aspects of the fair housing act.
New
4
Department Project Comments Status
Community
Development
Geographic
Information
Systems (GIS)
Continue to work with JUB consultants for the
PLWSD on analysis and voter prep for the
annexation vote. Worked with Streets Dept on
mapping winter signage so they can be replaced in
the fall. Assisted with the maps for the Comp Plan
update public meetings. Worked on the CIP
committee. Created an auto update program for
some of our data to automatically be updated to our
web page to insure data congruity and time
savings. Researched telecommunication tower
code for code update. Created custom maps for
various departments and made several field service
calls for locates and mapping needs.
Updated
Community
Development
Grants See attached Grant Status Report for updates.
Library Archiving Assistant grant awarded by
Idaho Humanities Council. Submitted grant to
Progressive Club for Library Expansion Project
and prepared Letters of Interest for Laura Moore
Cunningham and corporate funding.
Updated
Community
Development
McCall In Motion The next series of public outreach for McCall In
Motion Workshops will be the last 2 weeks of
April on specific projects, strategies and policies.
Schedule of events and outreach will be widely
promoted. All workshop information will be
available on the website for those who cannot
attend. This is the last step before the draft Plans
goes out for public review.
Updated
Community
Development
Planning & Zoning
Commission
The May 2 meeting agenda includes 1 pre-
application presentation, 1 Conditional Use
Permit, 1 Minor Subdivision Amendment, 1 Minor
Plat Amendment, 6 Design Review, 1 Record of
Survey, and 1 Scenic Route applications.
Updated
Community
Development
Professional
Development and
Outreach
City Planner attended FEMA Floodplain
Administration 101 training in Boise. Michelle
facilitated 3 sessions on Leadership at the
Mountain Town and Resort Planning Summit in
Jackson, WY March 29-April 1. Michelle will
attend Payette Land Trust event on Saturday, April
22 and talk about linkage of McCall In Motion and
PLT work of conserving open space.
New
Community
Development
Pathways Wayfinding poles for signage for the bike and
pedestrian routes installed and signs will be
installed this spring after snow melts and staff has
time.
No change
Community
Development
Public Art The Public Art Advisory Committee met in
January and approved an owl chainsaw sculpture
design by Noah Walgren for in front of the Library.
No Change
5
Department Project Comments Status
Community
Development
Payette River
Scenic Byway
(PRSB)
The scenic byway committee will met April 2 in
Donnelly to discuss how to support regional
economic development efforts. The committee
will be focusing on review of development
proposals along the byway and communication
with ITD regarding aspects of the right of way that
may need clean up or improvement (i.e. signage,
dead trees).
Updated
Community
Development
McCall
Improvement
Committee
The McCall Improvement Committee met March
16. Planning is underway for McCall in Bloom and
summer Secret Garden Tour. Next meeting will be
April 13.
Updated
Community
Development
McCall
Redevelopment
Agency (MRA)
Next meeting is May16, 2017. Updated
Community
Development
Housing Working with Zions on collecting data for the
Local Housing Plan.
Updated
Community
Development
Transit Center Continue to work with TVT on feasibility of lease
agreement.
Updated
Community
Development
Recycling Met with Lake Shore and County Commissioner
about potential curbside recycling program for
McCall, staff is working to get further information
together for the Council review.
Updated
Community
Development
Centennial
Committee
Annual report to Council was presented at March
23 Council meeting. The Committee will be
ending their service once the plaques are installed.
No change
Community
Development
Historic Pres.
Commission
The March HPC meeting was postponed to April
10. Work continues on DVD and the draft script is
complete and under review. Garrett Mapp has
agreed to narrate the DVD. Members met with a
private property owner who is interested in
restoring a building that is potentially Register
eligible. The HPC will be working with the State
and an Architectural Historian to determine if an
intensive level survey of the building should
proceed. Rotary Park signs are in production and
should be in place by May.
Updated
Golf Staffing The month of March there were three full time
staff plus two part time which were laid after the
first week. Advertising began for seasonal
employees with the plan to be staffed by mid-
April.
Update
Golf Greens Greens were checked the last week of March. They
had between 12 to 28 inches of snow cover on
them. Composted poultry fertilizer was spread on
the greens to make the snow dirty and speed up the
melt. It is melting quickly now.
Update
6
Department Project Comments Status
Golf Equipment Equipment is mostly ready to go. Assessed the
equipment list and began a replacement plan for
the majority of the equipment as they are all high
in hour usage.
Update
Golf Time off I took the last week of March off. Randy and Billy
will take some time off the first of April.
New
Golf Golf Shows I attended the Seattle golf show the first weekend
of March along. The show went well.
Update
Golf IGCSA Meeting Billy and I attended the Idaho spring
superintendent meeting in Boise the first week of
the month.
New
Golf Club House The guys finished painting at the club house and
repaired the deck rail damage from when the snow
came off of the roof.
Update
Golf Driving Range Opened the driving range this month so the High
School Golf Team could hit balls outside.
New
Golf Dog Poop Total Dog Poop picked up the by the end of March
was 921 pounds. Brought in code enforcement talk
to one repeat offender and new signs were put up
that state the City code for the requirement to pick
up after their dog.
Update
Information
Systems
Work focus and
projects
FY17 replacement / enhancement of hardware for
users and datacenter continues. Laptops have been
delivered and are in deployment. Objectives are
reliability and meeting capacity demands of all
departments.
Library staff are all receiving new desktop / laptop
hardware during FY17, as are many in senior
management. All systems being replaced are out of
warranty and functionally obsolete.
Datacenter improvements this year provide correct
fault tolerance and disaster recovery options for
the existing workload, as well as expansion
capacity for steadily growing Police video storage.
The City’s Helpdesk / Tech Support system has
been overhauled and is providing excellent
tracking and feedback for all staff requests.
Capital projects for FY18 have been submitted.
Those include a fiber optic network extension to
serve Airport and Recreation offices, and
datacenter expansion to keep pace with storage and
retention requirements. Personnel evaluations are
complete.
Updated
7
Department Project Comments Status
Information
Systems
Facilities IT coordination with City campus planning and
Library expansion planning parties continues. For
some facilities, extending City fiber optic
networks are key to providing proper levels of
service. Our CIP projects for fiber address this in
detail. Broader campus planning integration and
much advance coordination must occur.
Recently met with the team about near to midterm
repairs (roofing, doors, windows, HVAC,
insulation, plumbing) to continue safely and
efficiently using the Annex for staff offices and IT
fiber hub infrastructure over the next 5-10 years.
Recreation offices have received upgraded and
relocated network cabling in conjunction with an
office space reconfiguration that’s underway.
Updated
Library Upcoming
Programs
A full month for April! Check the calendar
included in this report for upcoming events at the
library, including the seasonal job fair and Money
Smart Week, sponsored with Idaho First Bank.
Ongoing
Library Statistics March statistics included in this report. Complete
Library Story Stop Every Wednesday, children ages 0-3. Makes for a
crowded but fun atmosphere for families.
Ongoing
Library Story Time Every Thursday 10:30-11:30 a.m. This preschool
class includes reading, social and art activities
that aid childhood development and reading
readiness. Ages 3-5 with adult.
Ongoing
Library Tech
Tuesday/Board
Games
Currently advertising for a volunteer adult to help
keep children engaged in a variety of activities
while they wait for the 3D printer. Tuesdays, 3:30-
5:30 PM.
Ongoing
Library Building Expansion Expansion Committee and Board of Trustees
begin work April 10-11 with the new Fundraising
Coordinator on the strategic plan for fundraising
for the new library building. Council members
invited to be a part of the process.
Ongoing
Library Board of Trustees Policy revision for FY 2017 continues. Ongoing
8
Department Project Comments Status
Library Idaho Day – hosted
the entire 4th grade
to come learn about
Idaho history and
begin their research
for history projects.
A note from BRMES teachers: “Just wanted to
send a note saying thank you for having the 4th
graders come to the library a couple weeks
ago. We all had such a great time! So many of
them said that it was their favorite field trip to
date. I too was excited to get to attend this year.
We are really going to push our students to utilize
the library when they are researching for their
Idaho History Projects that they will begin soon
after spring break. It was fun to see many of them
realize what you had to offer there-many hadn't
been before!”
Complete
Library Let’s Talk About It This program with ICFL and McCall Arts and
Humanities Council finished its last session. Idaho
scholars lead discussions on Pulitzer Prize winning
fiction. Books are provided. Program registration
was full at 25.
Complete
Library Friends of Library Donated $4,883.00 to support library requests this
fiscal year. Featured in Star News the last week of
March. Friends are currently investigating
potential of another challenge grant to the library
building expansion.
Complete
Library Newsletter Contact the library if you’d like to be on the list.
Issued via email 6x per year.
Ongoing
Library Let’s Lego March 17th: design challenges and free build in the
conference room. Full capacity attendance.
Complete
Library Dr. Seuss Birthday
Celebration
Special stories and Seusstastical games – families
really enjoyed this program.
Complete
Library ESL classes ESL class wound down this month and will start
again in April.
Ongoing
Library Makerspace Paper airplane challenge was a delight for all
ages. 21 attendees.
Ongoing
Library Digitizing Local
History Records
Received a $2,000 Idaho Humanities Council
Mini-grant to leverage more funds for the temp
position to complete the preservation of the
historical documents. A position was advertised
and offered to the top candidate, who will begin
work April 10th.
Ongoing
Police Department McCall Police Department will be hosting and
Advanced Roadside Impairment (ARIDE) course
May 17 -18, 2017, at the McCall Fire Department.
Ongoing
Police Training Officers Nate Kimmel and Chris Bates are
scheduled to attend Domestic Highway
Enforcement Conference in Boise, Idaho, March
6-10, 2017.
Sergeant Christian Wann is scheduled to attend the
FBI LEEDA Supervisor Leadership Institute in
Boise, Idaho, March 24-31, 2017.
Complete
9
Department Project Comments Status
Police Training Sgt. Christian Wann and Officer Josh Johnson are
scheduled to attend Instructor Development in
Coeur D’Alene, Idaho, April 2-7, 2017.
Officer Adam Benjamin is scheduled to attend AR
Armorer Basic and Advanced Courses in Helena,
Montana, April 9-14, 2017.
Lorraine Brush is scheduled to attend How to
Communicate with Tact, Professionalism, and
Diplomacy training in Boise, Idaho, April 12,
2017.
Officers Cody Butler and Nate Kimmel are
scheduled to attend Reid Interview and
Interrogation training in Boise, Idaho, April 9-13,
2017.
Officer Chris Bates and Sandy Ryska are
scheduled to attend the Highway Safety Summit in
Boise, Idaho, April 18-19, 2017.
Sandy Ryska is scheduled to attend the Protecting
Children in Our Community Conference April 14,
2017 in Nampa, Idaho.
Code Enforcement Office Stephanie Brandt is
scheduled to attend the Code Enforcement
Professionals of Idaho (CEPI) Conference in
Blackfoot, Idaho, April 25-27, 2017.
Sandy Ryska is scheduled to attend the ILETS
Conference in Boise, Idaho April 25-27, 2017.
Ongoing
10
Department Project Comments Status
Police Community Service The McCall Police Department will participate in
the DEA annual Drug Takeback event on October
22, 2016. The event will be held at the McCall
Police Department from 10-2.
For those individuals concerned about anonymity,
labels can be removed from bottles or the
medications can be placed in plastic bags for drop
off. As usual no needles will be accepted.
For those individuals who are unable to attend the
Drug Takeback event, the McCall Police
Department will continue to accept expired,
unwanted or unused over the counter and
prescription medication during normal business
hours, Monday - Friday 8:00am – 5:00pm.
McCall Officers are continuing to work with the
National Highway Safety Board, Idaho
Transportation Department and Idaho State Police
on emphasis patrols for Seat Belt Usage,
Aggressive Driving, and DUI awareness. In return
McCall Police Department receives Grant Money
for needed equipment. The police department is
using the money to upgrade video and radar
systems in the patrol cars.
Ongoing
Recreation Partnerships Spring/Summer partnerships in progress. In Progress
Recreation City Website/
mccallrec.com
Updating city website to flow better with online
registration page/content.
Ongoing
Recreation Alternative
partners/
programs
Ongoing efforts to work with local private
organizations; Senior Center - working with City
Clerk on leasing their bus for future trips and tours.
Sent out sponsorship letters last week; meeting
with local businesses to partner on programs.
In Progress
Recreation Equipment
Purchases
New indoor soccer goals bumped to FY18; youth
volleyball gear purchased; beginner Pickleball
paddles & balls purchased for loaner equipment
program; need to upgrade some Youth baseball
gear and purchase summer program shirts.
In Progress
Recreation Spring
Programs
Spring Registration now open; with over 25
registrations on the first day. Social media push
has made a huge difference in early registration.
Youth Programs going on now: Tots & Tykes &
Trucks (Police Dept, Streets Dept., Fire & EMS,
and Lakeshore Disposal), open-gym Pickleball-
brought in over $375 so far; Indoor Soccer
In Progress
11
Department Project Comments Status
League- 6 teams (50+ people ea. Thurs. evening,
including family members & audience); Elem.
Volleyball 24 participants- playing match against
Council at end of April.
Upcoming new programs: Spring Soccer Skills
(K-2nd) starts in mid-May; Baseball/Softball starts
mid-May.
Recreation Summer Programs Summer Activity guide due out end of April.
Summer Programs: Tennis (Yth, Adult, Adaptive)
- 4 sessions; Mtn. Biking Camp- 4 sessions; Tots
& Tykes- 4 sessions; Skateboarding- 4 sessions; T-
Ball & Wee Soccer start after July 4th; Mile High
Mile Swim scheduled for mid-August; Trips &
Tour ideas include Baker City, OR and Raspberry
Festival at St. Gertrude’s in Cottonwood, ID.
In Progress
Recreation Bike Rodeo Partnering with St. Luke’s and Payette Lakes
Community Association on event; tentatively
scheduled for Sat. June 10; 10a-2p.
In Progress
Recreation Adaptive
Programming
Policy
First draft of adaptive program policy sent to City
Clerk last week; looking to include on website and
activity guides.
In Progress
Parks &
Recreation
Parks Shop and
Office Planning
Identifying needs and finalizing location. In
conjunction with campus planning efforts and CIP
projects.
In Progress
Parks &
Recreation
Environmental
Action Committee
Green Business Brochure decals and brochures
printed; Star News ad placed week of March 13.
Working with members on passing out literature.
In Progress
Parks &
Recreation
Brown Park
Playground and
Site Improvements
Site has been surveyed & beginning the conceptual
layout site plan. Continuing to research play
structures and installation costs. Gathering quotes
for pathway repairs and additional site
improvements. (CIP funding for FY17)
In Progress
Parks &
Recreation
Riverfront Park Potential Archery Range discussion in progress;
summer recreation program possibility with
(certified instructors).
In Progress
Parks &
Recreation
Arbor Day Received grant award of $300 towards
reimbursement of cost of trees/ planting materials.
Continuing communications with Franz Witte and
planning Arbor Day Celebration on April 29. Flyer
created and being distributed.
In Progress
Parks &
Recreation
Liberty Fest July 4th Recreation activities- volleyball
tournament; 3-on-3 basketball tournament; car
show, softball tournament, bouncy houses.
In Progress
Parks Rotary Parking Lot
Construction
Public bid opening on April 06. Contract award
scheduled for April 13 council meeting.
In Progress
Parks Equipment
Evaluation and
Research
Evaluating work load on existing equipment and
researching alternative equipment to offset
increased workloads on existing equipment.
In Progress
12
Department Project Comments Status
Parks Legacy Park
Pavers/Concrete
Assessing repair cost and scope of work to
mitigate heaving concrete and pavers at Legacy.
Scheduling site visit with contractors to assess
repair cost and options in early April.
In Progress
Parks Spring Cleaning
and Assessments
Take down holiday lights/decorations, curb
markers. Sweep & clean up gravel from turf, shrub
beds, path ways etc. Identify damaged areas and
schedule repairs.
In progress
Parks Summer Prep Begin moving winter equipment out of shop and
bring in summer equipment and make ready for
season.
In progress
Parks Airport Office-
Lobby Remodel
Reconstruct stairs and enclose and insulate interior
walls and ceiling.
In progress
Parks Docks/Buoys Repairs/replacement of docks/parts/buoy lines In Progress
PW Admin/
Engineering
ELEMENTS Asset
Management
Software
Two additional training meetings during the month
of March. New work flows are in testing mode.
Ongoing/
Updated
PW Admin/
Engineering
Land Use
Application
Development
Reviews
City Engineer working with Community
Development of application review (engineering
and PW review/approval) for 3 CUP, 1 SUB, and
3 DR applications. Multiple pre-application
meetings with developers and city staff.
Ongoing/
Updated
PW Admin/
Engineering
Drainage
Management
Guidelines –
treatment storm
update
Will present resolution for County approval during
March/April to formally allow modifications to
apply to Impact Area.
Ongoing/
Updated
PW Admin/
Engineering
Downtown Core
Construction
Feasibility
Draft Feasibility Report outlining project phasing
schedule and construction seasons presented and
approved by City Council on 3/24.
Ongoing/
Updated
PW
Streets
Transportation
Master Plan
Staff and consultants working on: finalizing draft
10 year CIP and MIP Maintenance and Capital
Improvement project lists; Streets budget
allocation; typical street sections, and planning
two stakeholder public meetings for select streets
on April 19 and 20.
Ongoing/
Updated
PW
Streets
Idaho Street and
Brown Circle
Reconstruction
Staff working with Horrocks Engineers to develop
preliminary design task order. Design work to
begin immediately following task order approval.
New/
Ongoing
PW
Streets
Commerce Street
Reconstruction
Final Design task order approved by staff and
work is underway. Design presentation to Council
planned 4/27.
Ongoing/
Updated
PW
Streets
Street Flooding Located two more areas where private contactors’
used the cities ROW to deposit snow into causing
Completed
13
Department Project Comments Status
excess water on the roadway. The major area was
along Stibnite.
PW
Streets
Snow Plow Events There were 4 snow plow events this month for a
total accumulation of 21 inches of snowfall.
Completed
PW
Streets
Emergency
Call-Ins
3 emergency call outs this month. Updated
PW
Streets
Routine
Maintenance
Crews began routine maintenance on clearing
storm drains and culvert heads of snow & ice, as
well as repairing pot holes in preparation for and
following rain events.
New/
Ongoing
PW Sewer
Collection/
Treatment
FCS Utility Rate
Study
Continued review and analysis of draft rate model
inputs and rate outputs. City O&M budget revised
to reflect actual expenses for future year model
forecast. Staff assisting City Manager in
developing factual public information regarding
consolidation and upcoming election.
Ongoing/
Updated
PW Sewer
Collection/
Treatment
JWAG JWAG meeting held on 2/8/17. Staff attended and
provided input and concern regarding JWAGs
recommendation to move forward with
consolidation.
Ongoing/
Updated
PW Sewer
Collection
Lift Station 9A System running correctly since repairs completed. Completed
PW Sewer
Collection
Emergency
Call-Outs
Duty phone employee’s responded to 4 emergency
call outs for the month.
Ongoing/
Updated
PW Sewer
Collection
Sewer Main
Flushing
Continue to flush slow-moving sewer mains. Ongoing/
Updated
PW Sewer
Collection
I & I Inspection Crews have been inspecting manholes and main
lines to locate major I&I sources (e.g. sump
pumps, leaking services and mains). Sewer lines
are running with a high amount of I&I and sump
pumps are suspected to be primary sources of I&I.
Surveyed and problem areas are being mapped.
Over 20 manholes have been inspected.
New/
Ongoing
PW Sewer
Collection
Sewer Connections No new service connections. Ongoing
PW Sewer
Treatment
Chlorine Residuals Influent flows have continued to increase due to
rain melting snow, and I&I. This has caused some
difficulty in meeting our chlorine demand. Staff
have been closely monitoring effluent chlorine
levels to maintain compliance.
Ongoing
PW Sewer
Treatment
Winter Storage
Pond Groundwater
Study
SPF and city staff continue pulling monthly
samples.
Ongoing/
Updated
PW Water
Treatment/
Water Master Plan SPF Water conducted day-long project meeting
with pertinent staff on 3/22 focused on treatment
Updated
14
Department Project Comments Status
Distribution optimization, distribution system modeling, short
and long-term CIPs, and future growth patterns.
PW Water
Distribution
Main Service Line
Repairs & Boil
Notices
Repair of city service line on Burn’s road. Leak
may have caused minor water damage to
downslope private residence basement. ICRMP is
processing claim.
Updated
PW Water
Distribution
Dig Line Requests 18 dig-line requests completed this month.
Ongoing
PW Water
Distribution
Emergency
Call-Ins
5 Emergency after hours call ins for no water and
2 turn offs for the month.
Ongoing/
Updated
PW Water
Distribution
New Water
Services
3 new services for the month (4058, 4055, & 4053
Smokey Moral).
Ongoing/
Updated
PW Water
Distribution
Water Service
Issues
The crew responded to 6 additional calls for either
no water or broken water lines on owner’s side.
Also responded to 9 requests from utility billing to
check for leaks/high usages (7= no leaks &
2=leaks).
Ongoing
PW Water
Distribution
Pre Turn-off
Door Hangers
Crew hung 26 door hangers for Utility Billing. Updated
PW Water
Distribution
Snow Removal Fire
Hydrants
Continue to clear as needed. Completed
PW Water
Distribution
MXUs 3 MXU’s replaced this month. Updated
PW Water
Distribution
ECRs 1 ECR’s replaced this month. Updated
PW Water
Treatment
Filter Aid
Evaluation
Staff continues to monitor current chemical
effectiveness and will provide SPF with findings.
Ongoing
PW Water
Treatment
Raw Water
Chlorine
Assessment
SPF completed site visit of Legacy pump station to
evaluate foundation issues and evaluate alternative
chlorine injection location in/around the golf
course to eliminate the need at both stations.
Updated/
Ongoing
PW Water
Treatment
System Repairs Pump #2 rebuilt and will be monitoring both for
the next 2 months to make sure they are working
at optimal performance. If all goes as planned
during that time frame, then they will be
calibrated.
Updated
PW Water
Treatment
Process Controls All turbidity meter and associated SCADA work
completed and will monitor for the next month.
Completed
PW Water
Treatment
Soda Ash Pump Pump is going out. Have new pump on order and
additional repair parts. Repairs should be
completed first week of April.
New/
Completed
15
GRANT STATUS REPORT- April 13, 2017
Department Project Name Project
Manager
Purpose Funder Amount Status
Streets
Department
Mission St.
Reconstruction
TBD Reconstruct Mission St. from
Deinhard to S. City Limits
FHWA through
LHTAC
$2.19 million No change. Expected
to be on draft FY18-22
ITIP.
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
IDPR $17,866 No change: work
planned for spring,
2017
Public
Works/Water
Water Master Plan
update
Nate Coyle Update master Plan IDEQ $89,998 No Change: Project is
underway.
Public
Works/Sewer
Groundwater Study Nate Coyle Study leakage at wastewater
pond
IDEQ $77,000 No Change: Project is
underway.
Streets
Department
Commerce Street
Reconstruction
Nathan Stewart Reconstruction of
Commerce; stormwater and
sidewalks
LHTAC $100,000 Updated: Design is
underway.
Library Digital History
Intern
Meg Lojek/
Casey Bruck
Hire a temporary assistant
for historic records scanning
Idaho
Humanities
Council
$2000 AWARDED! Project to
occur as soon as new
hire is on board.
Community
Development
Bridging the
Source: the Arts
and Payette Lake
Delta James Public art installation on
Lardo Bridge; partnership
with MAHC programming
National
Endowment for
the Arts
$25,000 Will be notified in
April, 2017.
Parks/Recreation Mile High Mile Tara Woods Event supplies/promotion Rotary Club $500 New: will be notified in
June, 2017
Library Library Expansion Meg Lojek Capital Campaign request Rotary Club $15,000 New: will be notified in
June, 2017
Library Library Expansion Meg Lojek Capital Campaign Request Laura Moore
Cunningham
Foundation
$100,00 New: invited to apply;
application due May 1
Library Library Expansion Meg Lojek Capital Campaign request McCall
Progressive
Club
$5000 New: will be notified
by summer
NOTE: THIS SUMMARY DOES NOT INCLUDE STATUS OF GRANT FUNDED PROJECTS ADMINISTERED BY
AIRPORT DIRECTOR OR MCCALL POLICE DEPARTMENT. 16
McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed
Sun Mon Tue Wed Thu Fri Sat
26 27 28
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
29
10:30-11:00 StoryStop
4:00—5:30 Clase de Ingles
(ESL)
30
10:30-11:30 Story Time
31 1
2 3 4
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
5
10:30-11:00 StoryStop
5:00-6:00 Clase de
Ingles (ESL)
6
10:30-11:30 Story Time
7
11:00-1:00 E-Books and
Overdrive
4:00-6:00 Seasonal
Job Fair
8
9 10 11
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
12
10:30-11:00 StoryStop
5:00-6:00 Clase de
Ingles (ESL)
13
10:30-11:30 Story Time
14
11:00-1:00 E-Books and
Overdrive
15
.
16 17 18
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
6:30—Climbing
Kilimanjaro
19
10:30-11:00 StoryStop
5:00-6:00 Clase de
Ingles (ESL)
20
10:30-11:30 Story Time
21
11:00-1:00 E-Books and
Overdrive
3:30-4:30 Let’s Lego
22
1:00-2:00 Earth
Day
23 24
7:00— Stories and
Folksongs
25
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
6:00—Money Smart Week:
Budgeting
26
10:30-11:00 StoryStop
5:00-6:00 Clase de
Ingles (ESL)
27
10:30-11:30 Story Time
6:00—Money Smart Week:
Medical savings accounts
28
11:00-1:00 E-Books and
Overdrive
3:30-5:30 Makerspace
29
1
2
3:30– 5:30 Board Games
3:30-5:30 Tech Tuesday
3
10:30-11:00 StoryStop
5:00-6:00 Clase de
Ingles (ESL)
4
10:30-11:30 Story Time
5 6
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
April 2017 Programs
SPECIAL EVENTS:
Spring Seasonal Job Fair
April 7th from 4:00-6:00
Transitioning out of your winter job? Come down to the McCall
Library and check out all the exciting jobs
available for the summer!
Climbing Kilimanjaro
April 18th at 6:30pm
At 19,341 feet, Kilimanjaro is called the roof of Africa. Bob Burns
of McCall has offered to share slides and stories from his climb to
“the roof of Africa”.
Let’s Lego
April 21st from 3:30 – 4:30
Every 3rd Friday of the month
Participants can free-build or participate in our monthly Lego
activity/challenge. Build anything you can imagine; we have the
materials. We hope to see you there!
Earth Day
April 22nd from 1:00—2:00
McCall Public Library has joined NASA and other libraries across
the country to participate in the Earth Day 2017. During this
national event, we will celebrate our home planet with a
special citizen science project that allows participants to
view clouds from above and below.
Historical Idaho Women: Stories and Folksongs
with Tracy Morrison
April 24th from 7:00—8:00pm
McCall Public Library and the McCall Folklore Society have part-
nered to bring you an evening with Tracy Morrison. Tracy is an
Idaho songwriter and storyteller. Her theme of the evening will be
about historical Idaho women such as: Sarah Winnemucca, Polly
Bemis and Kitty Wilkins.
Money Smart Week
Budgeting Workshop - April 25th at 6:00pm
Medical Savings Accounts - April 27th at 6:00pm
McCall Public Library and Idaho First Bank have partnered to
bring you Money Smart Week! We will have two different lectures
this week from local economics experts.
Makerspace
April 28th from 3:30 – 5:30
Every last Friday of the Month
We will celebrate Arbor Day by making paper! Come learn about
this exciting process that is both practical and useful, then bring
home your own finished piece of paper. All ages welcome,
materials will be provided.
ONGOING PROGRAMS:
Tech Tuesdays & Board Gaming ~ Tuesdays— 3:30pm-5:30pm –Dedicated time for 3D printing, and play
board games with us while you wait for your print! All ages.
E-Books and Overdrive ~ Fridays—11:00am-1:00pm— Bring in your tablet or phone, and we will help you get
Overdrive set up with your library account.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for
children ages 0-3 (with adult).
Children’s Story Time ~ Thursdays 10:30 - 11:30 Ages 3-5 (with adult). Preschool stories, art, and
social time. 17
Library Statistics -- FY2017
Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Totals
2 - 000-099 3 8 5 4 7 6
3 - 100-199 16 14 23 19 21 14
4 - 200-299 17 12 18 19 15 17
5 - 300-399 60 61 40 49 58 78
6 - 400-499 3 3 7 8 3 3
7 - 500-599 34 39 57 37 24 27
8 - 600-699 82 84 37 47 80 58
9 - 700-799 38 65 52 44 56 90
10 - 800-899 23 35 30 34 28 24
11 - 900-919.9 31 28 13 22 15 34
12 - 929-999 55 55 44 67 63 61
13 - Adult Fiction 701 768 709 735 576 748
14 - Audio Books Circ Set 26 41 43 36 35 66
15-Audio Players 1 2 2 6 4 2
16 - Biography 27 31 34 30 17 36
17 - Board Books 130 98 90 54 58 56
18 - CD Fiction Books 228 190 143 173 163 219
19 - CD Junior Books 51 53 34 30 20 77
20 - CD Non-Fiction Books 31 32 7 16 19 23
21 - CD YA Books 5 5 5 5 7 13
22 - Chapter books 145 165 103 151 167 211
23- Computer Software 0 0 0 0 0 1
25 - Dawn Moudy Collection 5 5 2 0 4 4
26 - DVD Blu-Ray 13 16 17 17 8 11
27 - DVD Circ Set 31 57 67 41 43 85
28 - DVD Fiction 228 342 368 268 375 398
29- DVD Kids 93 125 174 133 199 207
30 - DVD Non-Fiction 64 41 35 40 57 43
31 - E Non-Fiction 68 47 32 44 48 39
32 - Eames Collection 3 5 2 0 7 0
33 - Early Readers 149 159 81 122 111 148
34 - Idaho Archives 1 3 0 0 0 1
35 - Idaho Room 57 36 57 48 87 77
36 - Independent Films 27 19 0 18 26 18
37 - Junior Biography 16 14 13 25 37 63
38 - Junior Non-Fiction 378 293 230 309 326 378
39 - Junior Readers 247 237 229 220 243 367
40 - Junior Spanish 23 25 24 29 9 15
41 - Kit 20 18 9 22 23 22
42 - Large Print 117 74 72 94 103 114
43 - Magazine 45 93 32 49 38 34
44 - Map 0 0 0 0 0 0
45 - Oversized 1 3 0 7 0 1
46 - Parenting 10 10 0 0 2 1
47 - Professional 0 0 0 0 3 0
48 - Reference 0 1 0 0 0 2
49 - Spanish 6 5 4 1 5 6
50 - Story Books 839 712 771 801 853 854
51 - Story Collection 19 23 17 19 12 14
52 - Y A Non-Fiction 32 40 39 24 22 25
53 - Young Adult Fiction 104 113 113 85 69 112
Adult Circulation 2003 2178 1937 1948 1954 2316
Young Adult Circulation 141 158 157 115 98 150
Children's Circulation 2159 2006 1790 1940 2094 2437
18
Circulation Totals 4337 4376 3913 4028 4177 4932
Attendance 2514 2172 1905 2303 2278 2615
Computer Usage 480 443 378 376 504 521
Wireless Usage 131 133 111 167 135 108
ILL's Received 34 34 29 25 31 29
ILL's Sent Out 1 3 2 2 0 1
Reference Requests 429 406 305 425 409 482
Food for Fines 12 62 0 135 41 81
Number of volunteers 46 36 21 27 21 26
Total hours of volunteers 71 55 33 50 30 29
Adult Program Attendence 43 154 37 134 108 44
Young Adult Program Attendence 33 68 35 36 35 26
Children's Program Attendence 319 483 493 422 562 516
All Ages Program Attendance 0 100 52 0 0 21
19
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY12 FY13 FY14 FY15 FY16
Five year
average
FY17 Budget
dollars
FY17 Budget
+ Contingent
dollars
FY17 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.70%3.96%4.02%5.03%4.92%4.53%18,138 20,175 25,791 42.19%25,791 18,138 42.19%
November 2.32%2.38%2.47%3.06%2.89%2.62%10,510 11,690 15,209 44.72%41,000 28,647 43.12%
December 5.29%6.23%5.44%5.68%6.94%5.92%23,703 26,364 32,785 38.32%73,785 52,350 40.95%
1st Quarter Total 52,350 58,229 73,785 40.95%
January 6.48%6.30%7.44%6.98%6.94%6.83%27,358 30,431 31,506 15.16%105,291 79,708 32.10%
February 7.48%7.28%6.60%7.43%7.26%7.21%28,893 32,137 35,258 22.03%140,549 108,601 29.42%
March 6.59%6.60%5.81%4.80%5.28%5.82%23,312 25,930 30,170 29.42%170,719 131,913 29.42%
2nd Quarter Total 79,563 88,498 96,934 21.83%
April 2.54%2.01%2.61%3.03%3.40%2.72%10,892 12,115 14,097 29.42%184,816 142,805 29.42%
May 3.59%3.62%4.62%4.88%4.91%4.32%17,324 19,269 22,420 29.42%207,236 160,129 29.42%
June 9.62%10.98%11.10%11.09%11.20%10.80%43,272 48,132 56,003 29.42%263,239 203,401 29.42%
3rd Quarter Total 71,488 79,516 92,520 29.42%
July 20.57%20.27%19.60%18.58%18.37%19.48%78,062 86,828 85,000 8.89%348,239 281,463 23.72%
August 18.56%18.76%19.49%16.58%15.88%17.85%71,539 79,573 75,000 4.84%423,239 353,001 19.90%
September 12.26%11.61%10.79%12.86%12.02%11.91%47,709 53,066 60,000 25.76%483,239 400,710 20.60%
4th Quarter Total 197,309 219,467 220,000 11.50%
Total 100.00%100.00%100.00%100.00%100.00%100.00%400,710 445,710 483,239 129.42%
400,710 445,710 518,599
400,710 82,529
Year to date the actual revenues received for FY17 are 7.35% OVER the year to date revenues for FY16 and47.19% over the 5 year average year to date.
5-Apr-17
20
October November December January February March April May June July August September
Average 15,866 9,270 20,826 23,828 25,032 19,826 9,691 15,344 37,779 67,110 61,305 41,072
Budget 18,138 10,510 23,703 27,358 28,893 23,312 10,892 17,324 43,272 78,062 71,539 47,709
FY17 Actual 25,791 15,209 32,785 31,506 35,258 -------
Forecast 30,170 14,097 22,420 56,003 85,000 75,000 60,000
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY17 Actual Forecast21
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
October November December January February March April May June July August September
Averages FY12 FY13 FY14 FY15 FY 16 FY 17 Forecast
Five Year Actuals Comparison to Average
22
Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Totals
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 136,176
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 80,902
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 181,495
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 196,461
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 35,258 226,880
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 162,523
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 73,336
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 111,271
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 276,520
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 543,012
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 489,466
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 304,272
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 140,549 2,778,904
LOT Actual Dollars Earned per Month
23
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
Tourism
LOT Five
year average
percentage
FY16 Budget
dollars
FY16 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.53%92,930 108,698 16.97%108,698 92,930 16.97%
November 2.62%41,302 80,208 94.20%188,906 134,233 40.73%
December 5.92%90,865 124,332 36.83%313,238 225,098 39.16%
1st Quarter Total 225,098 313,238 39.16%
January 6.83%102,412 100,922 -1.46%414,160 327,511 26.46%
February 7.21%108,156 102,916 -4.84%517,076 435,666 18.69%
March 5.82%87,264 105,585 21.00%622,661 #DIV/0!
2nd Quarter Total 297,832 309,423 3.89%
April 2.72%40,774 49,334 21.00%671,995 #DIV/0!
May 4.32%64,848 78,463 21.00%750,458 #DIV/0!
June 10.80%161,983 195,992 21.00%946,450 #DIV/0!
3rd Quarter Total 267,605 323,789 21.00%
July 19.48%292,213 300,000 2.66%1,246,450 #DIV/0!
August 17.85%267,795 250,000 -6.64%1,496,450 #DIV/0!
September 11.91%178,591 180,000 0.79%1,676,450 #DIV/0!
4th Quarter Total 738,599 730,000 -1.16%
Total 100.00%1,529,133 1,676,450 118.69%
1,529,133 1,814,928
5-Apr-17
24
Streets LOT Actual Dollars Earned per Month
Month FY16 FY17 Totals
October - 108,698 108,698
November - 80,208 80,208
December 159 124,332 124,491
January 99,990$ 100,922$ 200,912
February 100,883$ 102,916$ 203,799
March 85,338$ 85,338
April 70,264$ 70,264
May 97,418$ 97,418
June 168,831$ 168,831
July 235,029$ 235,029
August 208,024$ 208,024
September 169,309$ 169,309
Total Dollars Received $1,235,245 $517,076 1,752,321
25