HomeMy Public PortalAbout02 - Department Reports Feb 2017
City Manager Department Report 1 of 2
MEMORANDUM
TO: City Council
FROM: Nate Coyle
DATE: 03/09/2017
RE: CITY MANAGER DEPARTMENT REPORT— FEBRUARY
____________________________________________________________________________________
Council Members,
Please find my highlights from the month of February below:
1. 5-Year Capital Plan Updates
5-Year CIP updates have been submitted by Department Heads. The finance department is currently
working to consolidate CIP submissions for use by the CIP committee. A timeline for review of
projects has been developed. This timeline outlines a process for development of a prioritized CIP
recommendation through the month of March before recommendations are brought to the City Council
from the City Manager in April.
2. Commerce Street Rehabilitation Project
Nathan Stewart and Horrocks Engineers are approaching completion of a final design for this street
section, and will be presenting the outcome of this design work to the Council in the near future.
3. Sewer Rate Study
An initial summary of draft rates has been provided to the City Council. Staff will be working with
PLRWSD to schedule a joint-presentation of rate information from FCS in the upcoming weeks. FCS
will be here in person for this presentation.
4. Wastewater Discussions
At the time of drafting this department report, the Council has yet to deliberate and vote on a potential
resolution to call a public hearing for annexation/consolidation of sewer entities with a combined effort
to seek funding for wastewater capital improvements. I have placed a general discussion/update on the
agenda for this meeting. If the Council votes to move forward on this matter, staff will come prepared
to present a community engagement plan for review and discussion with the Council at this meeting.
5. Curbside Recycling Discussion
Michelle and I have continued conversations with Lakeshore Disposal on the curbside recycling
proposal. Our conversations with Lakeshore have been targeted at any potential for increasing the
potential customer base within dense areas outside the city limits, and pursuing any other cost
reduction measures which may be available. Furthermore, Michelle and I have begun exploring the
impact and considerations related to the McCall Recycle Center. I anticipate that there may be value in
Department Reports Page 1 of 23
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a discussion between City staff and County Commissioners on this matter. I intend to work with
Michelle to schedule this discussion with our Commissioners in the near future.
6. July 4th Way Forward
Staff has continued its meetings among the general public, key agencies, and business owners within
the community regarding 4th of July events in McCall. The outcome of these discussions will be
presented to the Council for consideration on 9 March with a request for direction from the Council to
proceed with event planning and to understand the Council’s intent regarding a potential alcohol
restriction within specified city parks in the upcoming year.
7. Golf Pro Contract Discussions and Timeline
During a recent meeting, Council Members Swanson inquired about a potential for adding a separate
meter to measure power usage of the golf pro facility and restaurant facility in preparation of a golf pro
agreement which separates restaurant and pro services. Eric has worked with local electricians and
Idaho Power to determine feasibility of this proposal. At this time, it appears to be feasible to provide a
separate meter to measure power usage individually. Once this information is finalized, I will
coordinate a proposal to utilize a separate power meter with Allan prior to returning to the Council with
a draft agreement for review.
8. Golf Course Tee Box Signs
I have been working with the McCall Men’s Association for a proposal to continue the Men’s
Association’s management of tee box signs and advertising at the Golf Course in future years. This
proposal provides an opportunity for increased revenue from advertising and funds to be applied
directly to needs of the Golf Course. I will bring this proposal to the Council in the near future.
Department Reports Page 2 of 23
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Department Project Comments Status
Airport AIP-21 Land
Acquisition
Preparation for trial continues. Court date set for
Dec 4, 2017.
Ongoing
Airport Hangar Lease Rate
Analysis
Initial Discussion held. Working to provide
additional information on sales history, financial
impact and staff recommendation.
Ongoing
Airport AIP-22 Snow
Removal
Equipment
Estimated delivery date of equipment in April 17. Ongoing
Airport AIP-23 Ramp
Rehabilitation
FAA Grant Application ready for Council
Approval.
Ongoing
Airport Agency Agreement With McCall Aviation Inc. for review prior to final
legal review.
Ongoing
Community
Development
Building See attached chart for building permit status and
comparison to previous years.
Updated
Community
Development
Building Updated Website Building Permit portion of the
website for clarity and ease of use.
New
Community
Development
Geographic
Information
Systems (GIS)
Worked with JUB consultants for the PLWSD on
data collection and analysis for the sewer rate
study. Created a new web based Airport field
inspection form. Worked with Rainbird to get
them the data they need to get newest map based
software running at the golf course. Updated our
parcel data with updated data from the county.
Lots of Comp Plan update maps for the upcoming
meetings. Worked on completing the water and
sewer GIS networks which will assist with data
QA/QC. Started working on a City of McCall app
that will be available on the Google Play store.
Updated
Community
Development
Grants See attached Grant Status Report for updates.
Submitted grants for Library expansion project
and Recreation Dept. Mile High Swim. Grant
Coordinator working with Idaho Dept. of
Commerce on new Public Parks chapter for CDBG
program.
Updated
Community
Development
McCall In Motion McCall In Motion Workshops will be held
March1-3. All workshop information will be
available on the website for those who cannot
attend.
Updated
Community
Development
Planning & Zoning
Commission
The March 7 meeting agenda includes 1 pre-
application presentation, 3 Record of Survey, 2
Design Review and 2 Scenic Route applications.
Updated
Department Reports Page 3 of 23
Department Project Comments Status
Community
Development
Professional
Development.
City Planner attended FEMA Floodplain
Administration 101 training in Boise. Michelle
was asked to be a facilitator at the Mountain Town
and Resort Planning Summit in Jackson, WY
March 29-April 1.
New
Community
Development
Pathways Wayfinding poles for signage for the bike and
pedestrian routes installed and signs will be
installed in spring after snow melts.
No change
Community
Development
Public Art The Public Art Advisory Committee met in
January and approved an owl chainsaw sculpture
design by Noah Walgren for in front of the Library.
No Change
Community
Development
Payette River
Scenic Byway
(PRSB)
The scenic byway committee will meet April 2 in
Donnelly to discuss how to support regional
economic development efforts
Updated
Community
Development
McCall
Improvement
Committee
The McCall Improvement Committee met
February 9. Planning is underway for McCall in
Bloom and summer Secret Garden Tour. A new
meeting time is proposed to allow more members
to attend. Next meeting will be February 9.
Updated
Community
Development
McCall
Redevelopment
Agency (MRA)
Next meeting is March 21, 2017. Updated
Community
Development
Housing Working with Zions on collecting data for the
Housing Strategy. The first public meetings will be
held during the McCall In Motion process.
Updated
Community
Development
Transit Center Working on lease agreement with TVT scheduled
for the December 15 Council meeting.
Updated
Community
Development
Recycling Met with Lake Shore and County to potential
curbside recycling program, staff is working to get
further information together for the Council
review on a curbside program.
Updated
Community
Development
Centennial
Committee
No change. Annual report to Council will be
presented at March 23 Council meeting.
No Change
Community
Development
Historic Pres.
Commission
The HPC met on February 27. Work on DVD
continues. Establishing guidelines for local
historic property recognition program. Final
design for Rotary Park interpretive signs approved
and they will go into production.
Updated
Golf Staffing At the end of the month of December there were 3
full time employees and 2 seasonal part time
employees to help with snow removal and work in
the club house.
Update
Golf Greens Greens are doing well. No frost in the ground and
28 - 31 inches of snow cover.
Update
Golf Equipment The mechanic finished grinding all of the
equipment and is now servicing work vehicles.
Update
Golf Club House Staff has been keeping the steps and deck clear at
the club house. The crew also replaced the molding
in the main room to match the new windows and
Update
Department Reports Page 4 of 23
Department Project Comments Status
doors, and painted all of the indoor window and
door trim. Idaho Power and an electrician has been
brought in to determine if it is possible to separate
the restaurant power from the rest of the building
on a separate meter.
Golf Golf Shows Spent the weekends during February at golf shows
with a representative from Jug Mountain
promoting recreation in McCall. Have been in
Boise where Jug Mountain and McCall shared the
cost of the booth. The next weekend was in
Spokane where SWITA paid the expenses for
travel, hotel and the booth. Last weekend was in
Salt Lake where the Chamber paid for travel, hotel
and the booth. Next weekend going to be in Seattle
where SWITA will again pay for travel, hotel and
the booth. There was a lot of good interest at these
shows.
New
Golf Ice Meeting Staff and I attended a meeting to discuss ice on
greens hosted by Whitetail. A number of
superintendents came up from the valley to discuss
how to deal with it and what to expect. It was a
very productive meeting. It is much easier to talk
about it instead of dealing with it.
New
Golf Vacation Staff are all trying to take some time off. I spent
mine shoveling my roof off in Parma and dealing
with a leak.
Update
Golf Idaho GCSA
Spring Meeting
Staff and I attended the Idaho spring
superintendents meeting in Boise the end of the
month.
New
Golf Cart Paths/Dog
Stations
Been busy blowing cart paths and clearing the
parking lot and shop areas, and weighing the dog
poop removed from the dog trash cans. At the end
of the month it was at 742 pounds that people had
picked up and deposited. There are still a lot of
people that won’t pick up after their dogs.
Thankfully there are those who pick up after
others.
Update
Information
Systems
Work focus and
projects
New-staff equipment and software requirements
have been met for a new City Engineer and a new
Parks Superintendent.
Assisting staff with records retention / destruction
compliance, particularly for email records.
FY17 replacement / enhancement of hardware for
users and datacenter is underway. Objectives are
reliability and meeting capacity demands of all
departments.
Updated
Department Reports Page 5 of 23
Department Project Comments Status
The City’s Helpdesk / Tech Support system has
been overhauled and is providing excellent
tracking and feedback for all staff requests.
Virtual desktops (VDI or “thin client”) have been
deployed to the Library after significant technical
challenges. Objectives are cost savings in desktop
hardware and less labor intensive management of
public access computing by Library and IT staff.
Capital projects for FY18 have been submitted.
Those include fiber optic network extensions to
service City offices, and datacenter expansion to
keep pace with storage and retention requirements.
Personnel evaluations are complete.
Project scoping and proposal review has begun for
cloud-based data sharing, email and office
software services (i.e., Sharepoint). Consulting
with staff and other authorities for security
concerns and records manageability.
Information
Systems
Facilities IT coordination with City campus planning and
Library expansion planning parties continues. For
some facilities, extending City fiber optic
networks is key to providing proper levels of
service. The CIP projects for fiber address this in
detail. Broader campus planning integration and
much advance coordination must occur.
Near to mid-term repairs (roofing, doors,
windows, HVAC, insulation, plumbing) are
clearly needed to continue safely and efficiently
using the Annex for staff offices and IT fiber hub
infrastructure over the next 5-10 years.
Some facility networks have obsolete data cabling
nearly 20 years old, and replacement projects are
occurring on a priority basis.
Updated
Library Upcoming
Programs
Please see the calendar for the library’s upcoming
March programs.
Ongoing
Library Statistics February statistics included in this report. Complete
Library Story Stop Every Wednesday, children ages 0-3. Makes for a
crowded but fun atmosphere for families.
Ongoing
Library Story Time Every Thursday 10:30-11:30 a.m. This preschool
class includes reading, social and art activities that
aid childhood development and reading readiness.
Ages 3-5 with adult.
Ongoing
Department Reports Page 6 of 23
Department Project Comments Status
Library Tech
Tuesday/Board
Games
Future entrepreneurs and designers in action!
Children are running from the school bus into the
library! Currently advertising for a volunteer adult
to help keep children engaged in a variety of
activities while they wait for the 3D printer.
Tuesdays, 3:30-5:30 PM.
Ongoing
Library Building Expansion Expansion Committee has chosen to offer contract
to Markley LLC for professional fundraising
consulting, and Amy Rush as our local fundraising
coordinator. Feel strongly that these two will be an
excellent team to lead our organization toward our
goals. Both are on track to begin in early April.
Ongoing
Library Board of Trustees Policy revision for FY 2017 continues. Ongoing
Library Let’s Talk About It Partnered with ICFL and McCall Arts and
Humanities Council. Idaho scholars lead
discussions on Pulitzer Prize winning fiction.
Books are provided. No library card needed.
Program registration is full.
Ongoing
Library Friends of Library Book Sale was open Jan 27- Feb 5th in the Library
Conference Room. Public loves this annual event
to recycle reading materials.
Complete
Library Newsletter Library’s first e-newsletter went out in January and
highlighted the Friends of the Library, tips for
getting the most out of the library, Patron of the
Month and reading recommendations. Newsletters
will continue every other month; contact the
library if you’d like to be on the list.
Ongoing
Library Let’s Lego Feb 24th, Complete
Library Travelogues Spain and Camino de Santiago was presented by
Craig and Becky Vroom to an audience of 49
attendees.
Complete
Library Film Society Film showing “xxx” Feb. 8thth at the Alpine
Playhouse with 20 attendees.
Complete
Library Literary Valentines Patrons of all ages came together to “upcycle” old
books into literary valentines. Attendees.
Library ESL Classes Successful ESL series: energy and numbers are
high, students are learning a lot. Child care is
provided by volunteer Maggie Crawford, and the
class is taught by experienced volunteer teacher
Laura Bechdel. Please help spread the word to
employers in the area, and thank our volunteers.
Ongoing
Library Let’s Lego @
Makerspace
This month attendees dove into our impressive pile
of donated Legos and created bridges according to
design challenges. The adult winner’s bridge held
14 books, and a 4th grader’s bridge took 2nd place
by supporting 11 books!
Ongoing
Department Reports Page 7 of 23
Department Project Comments Status
Library Digitizing Local
History Records
Will advertise this month for a temp position to
complete the scanning of the first stage. Also
applied for Idaho Humanities Council Mini-grant
to leverage more funds for the same purpose.
Ongoing
Recreation Partnerships Spring/Summer partnerships in Progress. In Progress
Recreation City Website/
mccallrec.com
Updating City Website to flow better with online
registration page/content.
Ongoing
Recreation Alternative
Partners/
Programs
Ongoing efforts to work with local private
organizations- Toddler movement program
located at Idaho First Bank Building
SNAG (Starting New At Golf) equipment arrived,
looking to start youth golf program at golf course
in April.
In Progress
Recreation Equipment
Purchases
Inventory complete; looking to upgrade
skateboard equipment, order soccer balls, youth
baseball gear and summer program shirts.
In Progress
Recreation Winter
Programs
Completed programs: Youth BB, adult indoor
soccer, Downtown Boise Trip, Tots & Tykes
session 1
Youth Programs going on now: Tots & Tykes
session 2, open-gym Pickleball, Indoor Soccer
League
Upcoming New Programs: Youth Volleyball,
Celebration Park Trip, Tots & Tykes session 3,
registration for Youth Baseball & Softball in April
In Progress
Parks &
Recreation
Parks
Superintendent
Jerry Langreder: (Started February 06) Complete
Parks &
Recreation
Parks & Rec.
Administrative
Assistant
Stefanie Bork: (Started January 03) Complete
Parks &
Recreation
Parks Shop and
Office Planning
Identifying needs and finalizing location in
conjunction with campus planning efforts.
In Progress
Parks &
Recreation
Environmental
Action Committee
Green Business Brochure literature approved by
City Council; decals printed; Star News ad placed-
due out week of March 6 & 20; program due to
begin March 6.
In Progress
Parks &
Recreation
Brown Park
Playground and
Site Improvements
Site has been surveyed & beginning to conceptual
layout site plan. Continuing to research play
structures and installation costs. Gathering quotes
for pathway repairs and additional site
improvements. (CIP funding for FY17)
In Progress
Parks &
Recreation
Valley County
Centennial
Celebration
Staff helped coordinate bonfire event with the
Valley County Centennial Committee on
February, 25.
Complete
Department Reports Page 8 of 23
Department Project Comments Status
Parks Rotary Parking Lot
Design
Began engineering the re-paving/re-placement of
the Rotary Park Parking Lot. (CIP funding for
FY17) Started on Public Works contract
document.
In Progress
Parks &
Recreation
Employee
Evaluations and Job
Descriptions
Evaluations to be completed and update on P & R
job descriptions
Complete
Parks Snow and Ice
Management
Continued In Progress
Parks Equipment
Evaluation and
Research
Evaluating work load on existing equipment and
researching alternative equipment to offset
increased workloads on existing equipment.
In Progress
Parks Legacy Park
Pavers/Concrete
Assessing repair cost and scope of work to
mitigate heaving concrete and pavers at Legacy.
Pavers and concrete movement have created trip
hazards, safety concerns, and snow removal issues.
In Progress
Police Personnel Officer Butler has completed the McCall Police
Department’s Field Training program, he is
working a routine patrol shift.
Completed
Police Training No training is scheduled for February.
Complete
Police Training Officers Nate Kimmel and Chris Bates are
scheduled to attend Domestic Highway
Enforcement Conference in Boise, Idaho, March
6-10, 2017.
Sergeant Christian Wann is scheduled to attend the
FBI LEEDA Supervisor Leadership Institute in
Boise, Idaho, March 24-31, 2017.
Ongoing
Police Community Service The McCall Police Department will continue to
accept expired, unwanted or unused over the
counter and prescription medication during normal
business hours, Monday - Friday 8:00am –
5:00pm.
McCall Officers are continuing to work with the
National Highway Safety Board, Idaho
Transportation Department and Idaho State Police
on emphasis patrols for Seat Belt Usage,
Aggressive Driving, and DUI awareness. In return
McCall Police Department receives Grant Money
for needed equipment. The police department is
using the money to upgrade video and radar
systems in the patrol cars.
Ongoing
Department Reports Page 9 of 23
Department Project Comments Status
PW Admin/
Engineering
Asset Management
Software
Training completed with Water/Sewer staff on the
use of the Elements Office Workstation. Will be
following up with additional one on one training
on 3-8-17. Received approval for two new work
flows for our water distribution department for
hydrant & valve maintenance. Working with
Novotx on updates to current reports that will give
management additional data on work activities
completed.
Ongoing/
Updated
PW Admin/
Engineering
Land Use
Application
Development
Reviews
City Engineer working with Community
Development of application review (engineering
and PW review/approval) for 2 ROS and 2 DR
applications. Multiple pre-application meetings
with developers and city staff.
Ongoing/
Updated
PW Admin/
Engineering
Drainage
Management
Guidelines –
Treatment Storm
Update
Will present resolution for County approval during
March/April to formally allow modifications to
apply to Impact Area.
Ongoing/
Updated
PW Admin/
Engineering
Downtown Core
Construction
Feasibility
Draft Feasibility Report prepared by Horrocks.
Currently under staff review. Preparations
underway for presenting report with recommended
project schedule and construction sequencing to
City Council on 3/24.
Ongoing/
Updated
PW
Streets
Transportation
Master Plan
Staff met with Horrocks on 2/22/17 to revise draft
10 year CIP and MIP Maintenance and Capital
Improvement project lists. Staff working with
Logan Simpson on overall Transportation Goals,
Policies, planning intent, 2016 parking study for
public presentation on 3/2 and 3/3.
Ongoing/
Updated
PW
Streets
Commerce Street
Reconstruction
Staff coordinating with Horrocks on final design
task order development and approval. Final Design
will commence in March.
Ongoing/
Updated
PW
Streets
5-year MIP
(Maintenance
Improvement
Project)
Streets Superintendent and PW Director prepared
5-year MIP worksheets for submittal to internal
CIP committee.
New/
Completed
Department Reports Page 10 of 23
Department Project Comments Status
PW
Streets
Street Flooding During rain on snow event (2/16-2/17) two streets
where flooding occurred due to excess snow being
placed in the city’s ROW by private contractors.:
On Idaho Street, staff utilized pumps to draw down
water that damaged local residence at 701 1st
Street. Idaho Street was closed from
approximately midnight until 7:00 PM Friday.
On Wooley, snow had to be removed around our
culvert between Thompson and Saddlehorn, to
relieve water that was backing up within the
roadside wetland along Wooley. Warning signs
where placed on both sides of the flooding.
PW
Streets
Snow Plow Events There were 3 snow plow events this month for a
total accumulation of 27.5 inches of snowfall.
New/
Ongoing
PW
Streets
Emergency
Call-Ins
3 emergency call outs this month. Updated
PW
Streets
Routine
Maintenance
Crews began routine maintenance on clearing
storm drains and culvert heads of snow & ice, as
well as repairing pot holes in preparation for and
following rain events.
New/
Ongoing
PW
Sewer
Collection/
Treatment
FCS Utility Rate
Study
Continued review and analysis of draft rate model
inputs and rate outputs. CIP projects further
reviewed with PLRSD staff. Staff participated and
assisted City Manager in preparations for multiple
public meetings with City Council and PLRWSD.
Ongoing/
Updated
PW
Sewer
Collection/
Treatment
JWAG JWAG meeting held on 2/8/17. Staff attended and
provided input and concern regarding JWAGs
recommendation to move forward with
consolidation.
Ongoing/
Updated
PW
Sewer
Collection
Lift Station 9A Electrical repairs and SCADA programming work
completed to fix alarm failures resulting from
power surge on 12/9/16.
Updated
PW
Sewer
Collection
Emergency
Call-Outs
Duty phone employee’s responded to no
emergency call outs for the month.
Ongoing/
Updated
PW
Sewer
Collection
Sewer Main
Flushing
Continue to flush slow-moving sewer mains. Ongoing/
Updated
PW
Sewer
Collection
Main Line Cleaning Pipeline Inspection Services hired to clean, camera
and remove roots from: sewer main and river
siphon serving Shore Lodge (paid by Shore
Lodge); Washington Street; and CeCe Way.
New/
Complete
PW
Sewer
Collection
Sewer Connections 4 new sewer accounts for the month at 616 N Third
#405 & 306, 760 Dear Forest, & 1065 Cedar Ln.
Ongoing
Department Reports Page 11 of 23
Department Project Comments Status
PW
Sewer
Treatment
Winter Routine
Maintenance
Continue to remove snow and make minor repairs
as needed.
Ongoing
PW
Sewer
Treatment
Chlorine Residuals Influent flows have increased due to rain on snow
related I&I. This has caused some difficulty in
meeting our chlorine demand. Staff have been
closely monitoring effluent chlorine levels to
maintain compliance.
New/
Ongoing
PW
Sewer
Treatment
Overhead Crane The controller for the chlorine building overhead
crane had to be replaced.
New/
Completed
PW
Sewer
Treatment
Reuse Disposal
Alternatives
SPF Water working with staff on a report
summarizing an analysis of potential land
application alternative directly south of the airport.
New/
Ongoing
PW
Sewer
Treatment
DEQ WWW
Planning Grant
Winter Storage
Pond Groundwater
Study
November groundwater and stream sampling
completed.
Ongoing/
Updated
Water
Treatment/
Distribution
Water Master Plan SPF Water received updated information from
Control Engineers on SCADA system conditions;
agenda development for major Master Plan project
meeting scheduled for 3/22/17.
Updated
PW
Water
Distribution
Main Service Line
Repairs & Boil
Notices
No line repairs for the month Updated
PW
Water
Distribution
Dig Line Requests 4 dig-line requests completed in February.
Ongoing
PW
Water
Distribution
Emergency
Call-Ins
5 Emergency after hours call ins for no water at
properties (413 S Third St., 319 N Third St., 1305
Herrick St., 1307 E Lake, & 1001 Gamble Rd).
Ongoing/
Updated
PW
Water
Distribution
New Water
Services
4 new services for the month (616 N Third # 206
& 405, 760 Deer Forest, & 1065 Cedar Ln.)
Ongoing/
Updated
PW
Water
Distribution
Water Service
Issues
The crew responded to 9 additional calls for either
no water or broken water lines on owner’s side.
Also responded to 14 requests from utility billing
to check for leaks/high usages (9=no leaks &
5=leaks).
Ongoing
Department Reports Page 12 of 23
Department Project Comments Status
PW
Water
Distribution
Pre Turn-off
Door Hangers
Crew hung 36 door hangers for Utility Billing. Updated
PW
Water
Distribution
Snow Removal Fire
Hydrants
Continue to clear as needed. Ongoing
PW
Water
Distribution
MXUs 0 MXU’s replaced this month. Updated
PW
Water
Distribution
ECRs 1 ECR’s replaced this month. Updated
PW
Water
Treatment
Filter Aid
Evaluation
Staff continues to monitor current chemical
effectiveness and will provide SPF with finding.
Ongoing
PW
Water
Treatment
Raw Water
Chlorine
Assessment
SPF presented draft report to staff on
recommended chlorine system replacement for
Legacy and Davis stations. Additional analysis
being conducted to evaluate alternative chlorine
injection location in/around the golf course to
eliminate the need at both stations.
Updated
PW
Water
Treatment
System Repairs Pump #2 rebuilt and will be monitoring both for
the next 2 months to make sure they are working
at optimal performance. If all goes as planned
during that time frame, then they will be
calibrated.
Updated
PW
Water
Treatment
Process Controls Work continues to add the new turbidity meters to
the process controls. AME was in and installed
new wiring, and HACH will be here the first week
of March to set the meters. Since the system is
directly connected to the SCADA alarm system,
Mike from Control Engineers will be on phone
standby for any trouble shooting.
New
Department Reports Page 13 of 23
$15,403$6,874$1,332$39$3,963$16,436$23,473$37,761$42,361$34,419$10,523$32,419$14,734$1,352$3,667$5,729$10,532$11,649$66,039$26,528$40,008$35,463$23,316$51,797$13,953$2,623$3,553$1,469$9,433$35,705$38,367$66,275$52,029$23,553$34,042$28,993$12,031$10,966$1,476$22,220$23,011$39,518$50,066$50,606$62,108$38,661$60,598$104,579$27,443$5,193$1,132$1,216$89$0$0$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR20132014201520162017OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
Department Reports Page 14 of 23
1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $44,047 $67,520 $105,281 $147,642 $182,061 $192,584 $225,0032014$14,734 $16,086 $19,753 $25,482 $36,014 $47,662 $113,701 $140,229 $180,237 $215,700 $239,016 $290,8132015$13,953 $16,575 $20,129 $21,598 $31,031 $66,736 $105,103 $171,378 $223,407 $246,960 $281,001 $309,9942016$12,031 $22,997 $24,472 $46,692 $69,703 $109,221 $159,287 $209,892 $272,001 $310,661 $371,259 $475,8382017$27,443 $32,636 $33,768 $34,984 $35,073 $35,073 $35,073 $35,073 $35,073 $35,073 $35,073 $35,073$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2017 BUDGET $305,250 FY 2016 BUDGET $264,000 Department Reports Page 15 of 23
Library Statistics -- FY2017
Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Jul-17 Aug-17 Sep-17 Totals
2 - 000-099 3 8 5 4 7
3 - 100-199 16 14 23 19 21
4 - 200-299 17 12 18 19 15
5 - 300-399 60 61 40 49 58
6 - 400-499 3 3 7 8 3
7 - 500-599 34 39 57 37 24
8 - 600-699 82 84 37 47 80
9 - 700-799 38 65 52 44 56
10 - 800-899 23 35 30 34 28
11 - 900-919.9 31 28 13 22 15
12 - 929-999 55 55 44 67 63
13 - Adult Fiction 701 768 709 735 576
14 - Audio Books Circ Set 26 41 43 36 35
15-Audio Players 1 2 2 6 4
16 - Biography 27 31 34 30 17
17 - Board Books 130 98 90 54 58
18 - CD Fiction Books 228 190 143 173 163
19 - CD Junior Books 51 53 34 30 20
20 - CD Non-Fiction Books 31 32 7 16 19
21 - CD YA Books 5 5 5 5 7
22 - Chapter books 145 165 103 151 167
23- Computer Software 0 0 0 0 0
25 - Dawn Moudy Collection 5 5 2 0 4
26 - DVD Blu-Ray 13 16 17 17 8
27 - DVD Circ Set 31 57 67 41 43
28 - DVD Fiction 228 342 368 268 375
29- DVD Kids 93 125 174 133 199
30 - DVD Non-Fiction 64 41 35 40 57
31 - E Non-Fiction 68 47 32 44 48
32 - Eames Collection 3 5 2 0 7
33 - Early Readers 149 159 81 122 111
34 - Idaho Archives 1 3 0 0 0
35 - Idaho Room 57 36 57 48 87
36 - Independent Films 27 19 0 18 26
37 - Junior Biography 16 14 13 25 37
38 - Junior Non-Fiction 378 293 230 309 326
39 - Junior Readers 247 237 229 220 243
40 - Junior Spanish 23 25 24 29 9
41 - Kit 20 18 9 22 23
42 - Large Print 117 74 72 94 103
43 - Magazine 45 93 32 49 38
44 - Map 0 0 0 0 0
45 - Oversized 1 3 0 7 0
46 - Parenting 10 10 0 0 2
47 - Professional 0 0 0 0 3
48 - Reference 0 1 0 0 0
49 - Spanish 6 5 4 1 5
50 - Story Books 839 712 771 801 853
51 - Story Collection 19 23 17 19 12
52 - Y A Non-Fiction 32 40 39 24 22
53 - Young Adult Fiction 104 113 113 85 69
Adult Circulation 2003 2178 1937 1948 1954
Young Adult Circulation 141 158 157 115 98
Children's Circulation 2159 2006 1790 1940 2094
Department Reports Page 16 of 23
Circulation Totals 4337 4376 3913 4028 4177
Attendance 2514 2172 1905 2303 2278
Computer Usage 480 443 378 376 504
Wireless Usage 131 133 111 167 135
ILL's Received 34 34 29 25 31
ILL's Sent Out 1 3 2 2 0
Reference Requests 429 406 305 425 409
Food for Fines 12 62 0 135 41
Number of volunteers 46 36 21 27 21
Total hours of volunteers 71 55 33 50 30
Adult Program Attendence 43 154 37 134 108
Young Adult Program Attendence 33 68 35 36 35
Children's Program Attendence 319 483 493 422 562
All Ages Program Attendance 0 100 52 0 0
Department Reports Page 17 of 23
Department ReportsPage 18 of 23
Month FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Totals
October 14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 25,791 136,176
November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 15,209 80,902
December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 32,785 181,495
January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 31,506 196,461
February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880
March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 162,523
April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 73,336
May 11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 111,271
June 23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 276,520
July 47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 543,012
August 44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 489,466
September 26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 53,966 304,272
Total Dollars Received 258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 449,132 2,778,904
LOT Actual Dollars Earned per Month
Department ReportsPage 19 of 23
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARS
Month FY12 FY13 FY14 FY15 FY16
Five year
average
FY17 Budget
dollars
FY17 Budget
+ Contingent
dollars
FY17 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.70%3.96%4.02%5.03%4.92%4.53%18,138 20,175 25,791 42.19%25,791 18,138 42.19%
November 2.32%2.38%2.47%3.06%2.89%2.62%10,510 11,690 15,209 44.72%41,000 28,647 43.12%
December 5.29%6.23%5.44%5.68%6.94%5.92%23,703 26,364 32,785 38.32%73,785 52,350 40.95%
1st Quarter Total 52,350 58,229 73,785 40.95%
January 6.48%6.30%7.44%6.98%6.94%6.83%27,358 30,431 31,506 15.16%105,291 79,708 32.10%
February 7.48%7.28%6.60%7.43%7.26%7.21%28,893 32,137 38,167 32.10%143,458 108,601 32.10%
March 6.59%6.60%5.81%4.80%5.28%5.82%23,312 25,930 30,795 32.10%174,253 131,913 32.10%
2nd Quarter Total 79,563 88,498 100,468 26.28%
April 2.54%2.01%2.61%3.03%3.40%2.72%10,892 12,115 14,389 32.10%188,642 142,805 32.10%
May 3.59%3.62%4.62%4.88%4.91%4.32%17,324 19,269 22,884 32.10%211,526 160,129 32.10%
June 9.62%10.98%11.10%11.09%11.20%10.80%43,272 48,132 57,162 32.10%268,689 203,401 32.10%
3rd Quarter Total 71,488 79,516 94,436 32.10%
July 20.57%20.27%19.60%18.58%18.37%19.48%78,062 86,828 85,000 8.89%353,689 281,463 25.66%
August 18.56%18.76%19.49%16.58%15.88%17.85%71,539 79,573 75,000 4.84%428,689 353,001 21.44%
September 12.26%11.61%10.79%12.86%12.02%11.91%47,709 53,066 60,000 25.76%488,689 400,710 21.96%
4th Quarter Total 197,309 219,467 220,000 11.50%
Total 100.00%100.00%100.00%100.00%100.00%100.00%400,710 445,710 488,689 132.10%
400,710 445,710 529,338
400,710 87,979
Year to date the actual revenues received for FY17 are 7.09% OVER the year to date revenues for FY16 and 49.46% over the 5 year average year to date.
3-Mar-17Department ReportsPage 20 of 23
October November December January February March April May June July August September
Average 15,866 9,270 20,826 23,828 25,032 19,826 9,691 15,344 37,779 67,110 61,305 41,072
Budget 18,138 10,510 23,703 27,358 28,893 23,312 10,892 17,324 43,272 78,062 71,539 47,709
FY17 Actual 25,791 15,209 32,785 31,506 --------
Forecast 38,167 30,795 14,389 22,884 57,162 85,000 75,000 60,000
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
LOT FiveYear Average Compared to FY17 Actual
Average Budget FY17 Actual ForecastDepartment ReportsPage 21 of 23
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
October November December January February March April May June July August September
Averages FY12 FY13 FY14 FY15 FY 16 FY 17 Forecast
Five Year Actuals Comparison to AverageDepartment ReportsPage 22 of 23
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARS
Month
Tourism
LOT Five
year average
percentage
FY16 Budget
dollars
FY16 actual
and forecast
based on
trend
Percentage
+/- based on
budget Actual total Budget total total +/- YTD
October 4.53%92,930 108,696 16.96%108,696 92,930 16.96%
November 2.62%41,302 80,208 94.20%188,904 134,233 40.73%
December 5.92%90,865 123,798 36.24%312,702 225,098 38.92%
1st Quarter Total 225,098 312,702 38.92%
January 6.83%102,412 100,432 -1.93%413,134 327,511 26.14%
February 7.21%108,156 139,077 28.59%552,211 #DIV/0!
March 5.82%87,264 112,212 28.59%664,424 #DIV/0!
2nd Quarter Total 297,832 351,722 18.09%
April 2.72%40,774 52,431 28.59%716,854 #DIV/0!
May 4.32%64,848 83,388 28.59%800,243 #DIV/0!
June 10.80%161,983 208,294 28.59%1,008,536 #DIV/0!
3rd Quarter Total 267,605 344,113 28.59%
July 19.48%292,213 300,000 2.66%1,308,536 #DIV/0!
August 17.85%267,795 250,000 -6.64%1,558,536 #DIV/0!
September 11.91%178,591 180,000 0.79%1,738,536 #DIV/0!
4th Quarter Total 738,599 730,000 -1.16%
Total 100.00%1,529,133 1,738,536 126.14%
1,529,133 1,928,849
3-Mar-17Department ReportsPage 23 of 23