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Home My Public Portal About10 - Consolidated Department Report OctoberMEMORANDUM Please find my highlights from the month of October below: 1. Streets LOT Staff has met with many of the property owners on Commerce Street to obtain feedback of the alternative sections previously shown to the Council. An update of these discussions will be given to the Council on 3 November and selection of a street section alternative will be requested of the Council during the 17 November Council meeting. Staff has tentatively scheduled an introductory conversation for the downtown core feasibility study to occur during the work session on 18 November. Following this meeting with the Council, staff and engineers will engage with community members of the downtown core to obtain feedback for this effort. Staff is awaiting a quote from Horrocks Engineering to complete preliminary engineering of Flynn, Conifer, and Chipmunk. This work will be funded through the Tourism LOT with unanticipated funds from the 2016 funding year. 2. Sewer Disposal & JWAG Efforts Staff will provide the next discussion related to sewer consolidation during this Council meeting. The discussion will focus on land use planning and control measures related to consolidation. Staff is focusing significant energy toward the completion of the sewer rate study, and working with the District to provide information to FCS for completion of the study. 3. Sewer Pond Odor – Meeting with Property Owners I am meeting with staff members during the first week of November to discuss this issue, and will be planning a property owner meeting to occur this winter. As mentioned to Council, staff plans to portray our ongoing sewer planning efforts as well as odor mitigating measures during this meeting with property owners. TO: City Council FROM: Nate Coyle DATE: 11/03/2016 RE: CITY MANAGER DEPARTMENT REPORT— OCTOBER ________________________________________________________________________________ Consolidated Department Report November 3, 2016 Page 1 of 30 4. July 4th Community Discussions During the survey process for the 4th of July in McCall I offered to meet with business owners who had an interest in discussing the event with me. I will be working to schedule this meeting in late November or early December. I had a brief conversation about this meeting with Sherry Maupin and am hopeful that the Chamber of Commerce will be present in this discussion, and a partner in the event moving forward. I will keep the Council informed with our progress on this effort. 5. 5-Year CIP Updates Staff will begin updating department CIPs in January of 2017. Many lessons were learned from the first rendition of this process, and I anticipate that the CIP will grow in size and importance during this year’s update process. Staff will, again, work to prioritize needs and bring a comprehensive 5-year CIP to the Council for consideration prior to the budget season. 6. Campus Facility Planning The two options provided to City Council from review during our last work session will be presented again during this discussion in hopes of having the Council select a preferable option. With the preferable library option in mind, staff will work to update the City campus plans which were previously provided to the Council for consideration. Cost estimates for revised plans will also be provided for consideration of the Council. 7. November 5 – Capital Tree Parade and Event City staff will be providing significant assistance to the Capital Tree Parade and correlating downtown event to occur on 5 November. The tree will be paraded South on Highway 55 and showcased on Second Street in conjunction with an event street festival and the tree lighting in Art Roberts Park on the same evening. Police, Parks and Recreation, and Public Works will be the departments assisting this event. 8. Communications and Snow Management Beginning in November and throughout snow season Communications and Public Works will be releasing a community education series “Snow in the City.” The series consists of updated informational cards, flyers, online communications via email and social media as well as weekly snow tip ads in the Star News. New locations such as transit stops will be used to reach new audiences. In addition, City staff with the collaboration of the Clerk’s office will be releasing Licensed Snow Contractor Decals for display on snow removal equipment. 9. Contracting Private Entities It was brought to our attention by Bill Nichols that the Assistant Attorney General’s office is looking into the issue of city’s donating money to private entities. The Assistant AG stated “This office remains concerned about the expenditure of public funds to benefit a private entity. There are a number of legal concerns with regard to the allocation of public money to private organizations. If asked for authorization of these expenditures, this office would take the conservative approach and recommend not funding these types of request. But this office also Consolidated Department Report November 3, 2016 Page 2 of 30 recognizes that in the examples provided, the City is ostensibly contracting for services that you can argue benefit the public. Recognizing the legality of these agreements is an open question and this office will not substitute its judgment for that of yours as the City’s attorney.” Keeping this in mind Bill has recommended that we have contracts with McPaws and Treasure Valley Transit to show that the City is contracting for service. Staff is currently working with the City Attorney to create these contracts. This would be true for any private entity that requests and receives money from the city. We currently have contracts for those private entities who receive the Tourism Local Option Tax; however, we may need to look at those contracts as they have not been updated since 2006. Consolidated Department Report November 3, 2016 Page 3 of 30 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Department Project Comments Status Airport AIP-21 Land Acquisition Providing background information to attorneys. Ongoing Airport Hangar Lease Rate Analysis Analysis continues. Expect to begin discussions with Council in November. Ongoing Airport AIP-22 Snow Removal Equipment Factory visit did not change delivery date. Was able to see model of truck we ordered under construction. Appear to be well built and very capable. Larger than expected. Ongoing Airport AIP-23 Ramp Rehabilitation Coordinating independent fee estimate (IFE) for engineering/construction management of project as required by FAA. Ongoing Airport Agency Agreement Began discussions on Agency Agreement for McCall Aviation to collect airport fees. New Community Development Building See attached chart for building permit status and comparison to previous years. Updated Community Development Building Library Expansion Committee continues the process. Met with the consultants regarding the final 2 concepts, attended presentation to Council. Updated Community Development Geographic Information Systems (GIS) Worked with the FEMA staff to use their data and our data to create a web map to help people understand there flood risks. Thanks to the Parks staff for assisting with the instillation of our new pathway signage. We will be installing the signs in the spring so they aren’t damaged during the winter (see pathways). Working with forest service, CIMBA and Parks Dept on a large area recreation map for visitors to our area that will be for sale at local retailer’s proceeds will go towards the Parks and Rec Dept. Continued to work on maps and analysis for the Comp Plan update. Updated Community Development Grants See attached Grant Status Report for updates. Carol and Cris Malvich attended LHTAC grant training on 10/13/16. Facilitated Valley Adams Planning Partnership transportation meeting on 10/25/16. Updated Consolidated Department Report November 3, 2016 Page 4 of 30 Department Project Comments Status Community Development McCall In Motion Additional scope for development code update and housing strategy was developed. The amendment to the Logan Simpson contract with this scope of work will be on the November 17 City Council meeting. The first public outreach in Boise was held on October 22 at Boise’s Farmers Market. A survey for second homeowners is being developed. Updated Community Development Planning & Zoning Commission The November 1 meeting agenda includes 1 minor Subdivision amendment, 1 Shoreline, 1 Design Review, 1 Scenic Route, and 2 Record of Survey applications. So far this calendar year, land use applications are up more than 21% over last year (see enclosed graph). Two P&Z City representative seats or open for appointment– six letters of interest have been received to fill the two positions. Updated Community Development Economic Development Michelle attended the Local Government ED Summit on Oct. 11 with Mayor Aymon and Nate Coyle in Boise. Working on department name change tasks and job descriptions. Results of the ASAP Sector Analysis presented at last meeting on October 25. Updated Community Development Pathways Wayfinding signage for the bike and pedestrian routes arrived and plans to install this fall, weather and staff dependent. Updated Community Development Public Art The Public Art Advisory Committee will meet next on Nov. 10 to identify two new members to recommend for appointment by City Council and to discuss next projects now that both the Rotary Park Railings and “Goats” projects are complete. Updated Community Development Payette River Scenic Byway (PRSB) The Valley County Economic Development Committee has signed an MOU with the byway to accept the byway as a project of the VCEDC and under the VCEDC fiscal umbrella. Updated Community Development McCall Improvement Committee The McCall Improvement Committee met on October 20. Carolyn Trino and Carol Coyle represented McCall at the 2016 America in Bloom Symposium in Arroyo Grande, CA. Climate change was a main focus of the Symposium. Updated Consolidated Department Report November 3, 2016 Page 5 of 30 Department Project Comments Status Community Development McCall Redevelopment Agency (MRA) MRA received one Proposal for the parcel owned on Pine Street and is moving forward with an appraisal. No change Community Development Housing Assisted developer with the identification of parcels suitable for workforce housing. New Community Development Transit Center Staff reviewed the RFQ for design services for the remodel and is refining the lease agreement. Staff met on-site to look at infrastructure. Updated Community Development Recycling Met with Lake Shore to discuss status of recycling center and a potential curbside recycling program. Also met with County Commissioner Willey to about the McCall Recycle Center. New Community Development Centennial Committee The Centennial Committee has received the plaques for the monument and will install those this fall. The Committee will be ending their work and will dissolve as a City Committee this fall. No change. Community Development Historic Pres. Commission The HPC met 10/24/16. Work continues and McCall History DVD and Rotary Park interpretive signs. Updated Community Development Outreach The Lardo Bridge won a Grow Smart Award from Idaho Smart Growth! Updated Community Development Professional Development/T raining Delta and Michelle attended the ID APA Conference in Boise Oct. 12-14. Michelle presented on a panel on ‘Planning for Parks and Public Spaces.’ Updated Golf Staffing At the end of the month of October there were 3 of us working full time. 3 of our seasonal staff left for other jobs the last of the month leaving us with 7 of which 2 are working part time. Update Golf Greens We did mid-month fungicide and fertilizer applications to prep for winter. We have also raised the cutting height to help with winter damage. We will put on winter snow mold applications as soon as we close. Update Golf Equipment We started steam cleaning equipment to prepare for working on it during the winter. Update Consolidated Department Report November 3, 2016 Page 6 of 30 Department Project Comments Status Golf Vole Damage Our Vole Scram arrived the end of the month and we will be doing two applications two weeks apart to areas that we want to protect. Scram is a repellant and not a poison and our hope is that we can push them out into the wetlands. Update Golf Rounds Rounds this month seem to be down because of the wet weather New Golf Club House The Club House will not be open this winter although Allan says that he will be around some and have the coffee on. Update Golf Irrigation The irrigation system was blown out and winterized the last week of the month. Update Golf Tree Plantings The crew has been busy digging and transplanting 2 to 5 foot spruce and fir trees onto the golf course. We have been thinning and taking them from areas along the edges of the golf course. As of today we have transplanted 175 trees. We also purchased 18 trees from the Buffalo-Berry Farm which were Engelmann Spruce and Western Larch Update Golf Chipper We had had the crew busy sense the wood chipper arrived. We had a wind storm that took down 5 trees which we cleaned up and chipped. These trees all had areas of rot in them where they failed. We also have taken down another 40 dead trees of various sizes and species. New Golf Brush trimming Our crew has been busy cutting out dead brush and cutting lower limbs on trees. We chipped a bunch of the piles when the chipper arrived this month. Update Golf Practice Green We started the expansion of the practice green 1/3 larger to the west this month. We hope to finish in November. We removed the cart path on the west side for safety and will rough grade and add back a sand/compost mix. We will then finish it with sod removed from our nursery that matches the existing green. The Practice green has always been too small during tournaments. New Consolidated Department Report November 3, 2016 Page 7 of 30 Department Project Comments Status Golf Stumps Our crew has been using the backhoe to dig up stumps that come out easily and have removed 60 of them. The ones that are still pretty solid or near the cart path we will use a stump grinder on next month. We will back fill the holes using soil from our compost pile then sod those areas using sod removed from around the practice green during the expansion. Update Information Systems Staff Computers Projects Rollout of last round replacement staff computers from FY16 budget is underway. Recipients include Finance, Police, and Public Works. Updated Information Systems Virtual Desktop Infrastructure Virtual desktop infrastructure (VDI) hardware and software have been acquired after vendor delays. Pilot project for the Public Library is underway. Objectives are cost savings in desktop hardware and less labor intensive management of public access computing. This has been a more challenging project – by far – than anticipated. Updated Information Systems Cloud-Based Email In vendor discussion for cost and feasibility of moving to cloud-based email and/or office productivity suite services. Consulting with staff and other authorities for security concerns and records manageability. Updated Information Systems Professional Development Professional development course work has been completed, with focus on effective administration of the City’s vendor-specific datacenter infrastructure. Updated Information Systems VCEDC Conference David Simmonds attended the VCEDC conference on October 3 along with other City staff to explore linkages between City planning, economic and technology priorities, and regional economic development efforts. Updated Information Systems Library Expansion Planning Coordination with Library expansion planning parties continues. A major challenge under “Option A” will be planning and accommodating the displacement of eight key staff offices and critical campus-wide fiber infrastructure that now reside in the Annex building. Broader campus planning integration and much advance coordination will be required to move forward with the more ambitious Library scenario. Updated Consolidated Department Report November 3, 2016 Page 8 of 30 Department Project Comments Status Information Systems Facilities A challenge is facilities planning efforts across departments and funds, where IT coordination must occur early in the process. Planned and opportunistic projects to modernize data infrastructure in City facilities will continue whenever possible. Some facility networks have been operating over cabling that is nearly 20 years old and in poor condition. Tie- in to facilities planning and rehabilitation. Updated Information Systems Community- Wide Data Infrastructure Planning of community-wide data infrastructure for both City facilities and economic development opportunities continues in several contexts: First, as discrete CIP projects with finite operational objectives for City government, and, second, as part of Comprehensive and Regional planning efforts already underway. Updated Library Upcoming programs Please see the calendar for your library’s upcoming November programs included with this report. Ongoing Library Statistics September statistics included in this report. For the next 2 months, Library statistics will come the following months, due to the change in Council meeting schedule. Complete Library Story Stop Every Wednesday, children ages 0-3. Makes for a crowded but fun atmosphere for families. Ongoing Library Story Time Every Thursday 10:30-11:30 a.m. Reading and art activities aid childhood development. Ages 3-5 with adult. Ongoing Library Tech Tuesday/Board Games Children are running from the school bus into the library so as to be first in line! Staff are available to help the public with their e-readers any day, but Tech Tuesdays have been designated as a special time for folks to bring in their devices so we can help them log into OverDrive, our e-book application, or to print 3D items. Tuesdays, 4-6 PM. Complete Consolidated Department Report November 3, 2016 Page 9 of 30 Department Project Comments Status Library Building Expansion Library design professionals Humphries Poli presented draft proposals “Option A” and “Option B” to Library Board and Committee on 10/20, and at the Council Work Session on 10/21. Everyone is very excited about the possibilities and the energy is good. Committee is hoping to keep the project momentum up and go forward with the next step. Final report from the consultants will be received by early November. Ongoing Library Friends Book Sale Friends of the Library sold hundreds of books on Labor Day Weekend to earn money to support library materials and programs. Complete Library Succession Planting Workshop Master Gardener and U of I Extension partnered for gardening planning workshop. Complete Library Pokémon Safari Children and chaperones discovered local Pokestops and local history along the way. Complete Library Fall Mushroom Program Local enthusiast taught 2 programs about fall mushrooms. Complete Library Film Society 62 people attended the film Oct.12th at the Alpine Playhouse. Complete Library Fire Truck Story Time Local firefighters brought 3 trucks for National Fire Prevention Week at the Library. Wide eyes as the kids learned about fire and read books with the big guys and gals. Big happy attendance. Complete Library Literacy Workshops Postponed, due to lack of registration. Complete Library Job Fair Partnered with the ABC initiative—they provided marketing for the job fair, and local employers came to give on the spot interviews and applications. Complete Library ESL classes One of our most successful ESL series to date: energy and numbers are high, students are learning a lot. Child care is provided by volunteer Maggie Crawford, and the class is taught by experienced volunteer teacher Laura Bechdel. Please help us spread the word to employers in the area, and thank our volunteers. Ongoing Consolidated Department Report November 3, 2016 Page 10 of 30 Department Project Comments Status Library Makerspace Hands-on, informal creative commons includes things like basic sewing, bead crafts, destruction activities, and 3D printing. Last Friday of each month. Ongoing Library Grants for digitizing local history records Scanning continues slowly with volunteers. We are applying for an Idaho Heritage Trust grant to leverage the 50% matching already granted by the LOT commission to temporarily hire someone to complete the first scanning stage of this large project. Ongoing Police Personnel The McCall Police Department welcomed Nathan Kimmel as a Patrol Officer on October 31, 2016. Officer Kimmel is a sworn peace officer and will have a modified Field Training period before beginning a routine patrol schedule. Complete Police Personnel Officer Butler is attending the Idaho POST Academy. He is scheduled to graduate November 18, 2016. Ongoing Police Training No training was scheduled in October 2016. Complete Police Training Sandy Ryska is scheduled to attend UCR/NIBRS (Uniform Crime Reporting/National Incident Based Reporting System) Training in Meridian, Idaho November 8, 2016. Chief Justin Williams, Corporal Seth Arrasmith, and Officer Adam Benjamin are scheduled to attend Patrol Rifle Instructor Training November 13-18, 2016 in Boise, Idaho. Ongoing Police Community Service The McCall Police Department participated in the DEA annual Drug Takeback event on October 22, 2016. For those individuals who are unable to attend the Drug Takeback event, the McCall Police Department will continue to accept expired, unwanted, or unused over the counter and prescription medication during normal business hours, Monday - Friday 8:00am – 5:00pm. Ongoing Consolidated Department Report November 3, 2016 Page 11 of 30 Department Project Comments Status Police Grant Money Opportunity McCall Officers are continuing to work with the National Highway Safety Board, Idaho Transportation Department, and Idaho State Police on emphasis patrols for Seat Belt Usage, Aggressive Driving, and DUI awareness. In return McCall Police Department receives Grant Money for needed equipment. The police department is using the money to upgrade video and radar systems in the patrol cars. Recreation Partnerships Summer partnerships in Progress. In Progress Recreation City Website Updating City Website to flow better with online registration page/content. Ongoing Recreation Online Registration Working with current provider to update all upcoming program offerings and learning new additional features to the site. Also working with City Communications manager on enabling more marketing/linking capabilities with TeamSideline. Ongoing Parks & Recreation Environmental Advisory Committee Working on Green initiative, air quality, Payette Lake water quality, and noxious weeds projects. Proposals going forward to Council for Air Quality regulations and Green Business practices to be endorsed by the City of McCall. Open seat for high school representative. In Progress Parks & Recreation Parks & Recreation Advisory Committee Presented Annual Report to Council 10/20. In Progress Parks & Recreation Environmental Advisory Committee Working on suggesting updates for City Noxious Weed Policy; closing in on Green Business Brochure- need $64 to produce stickers In Progress Recreation Recreation Social Media /Communicatio ns Working with communications manager to streamline Recreation related correspondence to interested user groups. In Progress Recreation Alternative partners /programming Ongoing efforts to work with local private organizations to develop opportunities for additional programming. Ongoing Consolidated Department Report November 3, 2016 Page 12 of 30 Department Project Comments Status Recreation Equipment Purchases Inventory existing gear, identified auction items, and ordering projected items needed. In Progress Recreation Fall/Winter Activity Guide Live online; printed versions will be available and distributed by 10/28 Complete Recreation Fall Programs Youth Programs going on now: Wrestling, Volleyball Skills Camp Programs Starting Soon: youth basketball, adult open gym volleyball, indoor soccer, tots in training In Progress Parks & Recreation Employees/ Volunteers Administrative Assistant is being advertised Parks Supervisor position is being updated and will be advertised in Nov. In Progress Recreation Budget Create budget spreadsheet to keep track of monies spent to compare with financial dept. In Progress Parks Riverfront Park Engineering drawings for road, parking, and storm water conveyance, are complete – Work is scheduled for late fall and spring. In Progress Parks Summer/Fall transition Working on Fall projects – Irrigation blowouts complete – will winterize and close restrooms in mid- November. (Skate Park, Brown Park, Boat Trailer Parking, Gold Glove Park) In Progress Parks Downtown Sidewalk Brick Repairs Will continue as time permits In Progress Parks & Recreation Parks Shop and Office Planning Identifying needs and finalizing location. In Progress Parks Rotary Park Construction Re-assessing parks CIP priorities and re-aligning funds to complete Rotary Park Construction and landscaping while contractor is mobilized and Parks staff has time. In Progress Parks Rotary Parking Lot Design Began engineering the re-paving/re-placement of the Rotary Park Parking Lot. (CIP funding for FY17) In Progress Consolidated Department Report November 3, 2016 Page 13 of 30 Department Project Comments Status Parks & Recreation Brown Park Playground and Site Improvements Began researching play structures and installation costs. Gathering quotes for pathway repairs and additional site improvements. (CIP funding for FY17) In Progress Parks Way-finding signage Began installing poles and will complete installation during the first two weeks of November. In Progress PW Admin/ Engineering DEQ Water Master Plan Water model calibration ongoing. Ongoing PW Admin/ Engineering DEQ Wastewater Planning Grant Winter Storage Pond Groundwater Study Haz-tech Drilling, Inc. completed well drilling on 10/23. Well pumps will be installed by SPF and groundwater sampling will begin by the end of October, 2016 Ongoing/ Updated PW Admin/ Engineering Utility Rate Study Staff working with PLRWSD to tour WWTF and finalize treatment CIP schedule of costs. Will be provided to FCS group by mid-November. City Manager routinely updating City Council Ongoing/ Updated PW Admin/ Engineering Asset Management Software Training began with department heads in the water/wastewater departments, and at that time it was felt that additional data needed to be available for field work. Currently working with Elements on those additional system enhancements prior deploying to field staff Ongoing/ Updated PW Admin/ Engineering Land Use Application Development Reviews City Engineer working with Community Development of application review (engineering and PW review/approval) for 2 ROS, 1 DR, 1 SUB, and 1 SH projects. Multiple pre-application meetings with developers and city staff. Ongoing/ Updated PW Admin/ Engineering Public Works Fees Staff is currently reviewing proposed fee increases to properly recover costs related to sewer disposal and ROW utility permitting. Ongoing PW Admin/ Engineering Emergency Outfall Discharge Pipe Hess Construction and Reserve on Payette have agreed to complete the repair work and cost share the expense. Work to start 11/1. Ongoing/ Updated Consolidated Department Report November 3, 2016 Page 14 of 30 Department Project Comments Status PW Admin/ Engineering Community Choices 2016 Streetscape Improvements Ongoing punch list items still being completed. Change orders 2-5 received final approval by City and ITD. Final completion anticipated by the end of October. Ongoing/ Updated PW Admin/ Engineering Transportation Master Plan Streets staff has compiled overall winter and summer costs for 2015 and 2016. Horrocks preparing draft asset cost model and resulting 20 year CIP for staff review. Ongoing/ Updated PW Admin/ Engineering Edgewater Circle Water Main Construction began on 10/13 and is anticipated to be completed by early November. New/ Ongoing PW Admin/ Engineering Drainage Management Guidelines – treatment storm update Will present resolution for County approval during November/December to allow modifications to apply to Impact Area. Ongoing/ Updated PW Admin/ Engineering Commerce Street Reconstruction Horrocks met with property owners to discuss access restrictions. Project team will present next to City Council on 11/3. Ongoing/ Updated PW Admin/ Engineering Downtown Core Construction Feasibility Horrocks has been preparing revised cost estimates for various street segments, evaluating construction sequencing options, and utility improvement concept plans. Preparation for first presentation to City Council to be scheduled for 11/18. New/ Ongoing PW Admin/ Engineering Sewer Reuse Permit Financing Staff/JWAG reviewing and revising Annexation Agreement. New/ Ongoing PW Admin/ Engineering Deinhard Bridge – Expansion Joints CPC Construction completed all work during October. Staff has inspected and approved all work. New/ Ongoing PW Admin/ Engineering PW Roof Repair Roman Roofing, Inc. has completed the majority of roofing work including 2 of 3 layer system. Final top coat painting and coping cap touch up painting will be completed in Spring 2017 when temperatures are more favorable. New/ Ongoing PW Streets Right-of-Way Maintenance Crews continue working on storm drain issues around town as time allows. Have also begun cleaning catch basins and water drains. Ongoing/ Updated Consolidated Department Report November 3, 2016 Page 15 of 30 Department Project Comments Status PW Streets Dust abatement Additional dust abatement materials just received, so additional abatement will be done on as needed bases. Completed PW Streets Street Sweeping Street sweeping continues as needed. Ongoing PW Streets Customer Complaints Customer complaints are being addressed in a timely manner with the city manager assistance when necessary. Ongoing/ Updated PW Streets Street Maintenance Crews continue to repair pot holes. Ongoing PW Streets Emergency Call-Ins 1 emergency call out this month. Updated PW Streets Storm Water Ditch Maintenance Crews have cleaned out ditches on Woodlands Drive and Hemlock Street New/ Completed PW Streets Winter Snow Removal Sign Project Crews began installing receivers, posts, and signs throughout the whole city. New/ Ongoing PW Streets Snow Maintenance Crews will be marking snow routes with snow poles New/ Ongoing PW Sewer Collection Manhole Inspection There were no manhole repairs this month. Will continue to make repairs as weather allows Ongoing PW Sewer Collection Emergency Call-Outs Duty phone employee’s responded to 5 emergency call outs for the month (all 5 were lift station alarms). Ongoing/ Updated PW Sewer Collection Sewer Main Flushing Continue to flush slow-moving sewer mains. Ongoing/ Updated PW Sewer Collection Private Line Connection Inspections Camera of sewer lagoons to inspect intake main. Ongoing PW Sewer Collection Routine Lift Station Maintenance Crews perform routine system checks at every lift station twice a week. Ongoing PW Sewer Collection New Sewer Connections 1 new sewer connection inspection for the month. Ongoing Consolidated Department Report November 3, 2016 Page 16 of 30 Department Project Comments Status PW Sewer Treatment Routine Maintenance Performing typical maintenance duties and water testing. Ongoing/ Updated PW Sewer Treatment J-Ditch/Winter Storage Pond Inspection of liner completed and repairs were made. The inspection brought to our attention that the liner seams are starting to breakdown, which is pushing the time table up for having to replace it. Additional conversations will be had with the city manager and new public works director to establish a plan going forward. Ongoing/ Updated PW Sewer Treatment Pond #1 Grit Removal Hydro cleaned the influent line. New/ Completed PW Sewer Treatment Septic Receiving Basked Trying to filter more solids out of substations. Testing is ongoing. New/ Ongoing PW Water Distribution Main Service Line Repairs & Boil Notices One main line repair on Edgewater, which required 2 boiling notices. Updated PW Water Distribution Dig Line Requests Responded to 50 dig line requests to mark both water & sewer infrastructure. Updated PW Water Distribution Emergency Call-Ins 3 emergency call ins for water issues. Ongoing/ Updated PW Water Distribution New Water Services Had 4 new water meter connections for the month. Ongoing/ Updated PW Water Distribution Work Orders The crew responded to 3 work orders from customers and 19 from Utility Billing. Ongoing/ Updated PW Water Distribution Fire Hydrant Repairs Repairs made to 1 fire hydrant for the month. Ongoing PW Water Distribution Pre Turn-off Door Hangers Crew hung 24 door hangers for Utility Billing. Updated PW Water Distribution MXUs 5 MXU’s were replaced this month. Updated Consolidated Department Report November 3, 2016 Page 17 of 30 Department Project Comments Status PW Water Distribution ECRs 1 ECR was replaced this month. Updated PW Water Distribution PRV Repairs Repairs made to 2 different PRV’s. Additional repair materials have been ordered and will continue work on additional valves as time and weather allows. Ongoing/ Updated PW Water Treatment Routine Maintenance Facility components are routinely inspected and repairs are made as needed. Ongoing PW Water Treatment Legacy Raw Water Station Pump pull is complete and a substantial flow increase. Completed PW Water Treatment Test Pilot Filter This activity has been placed on hold for the time being. We have made some internal dosing changes, now that the demand is down, and will monitor the test findings for the next few months. Updated PW Water Treatment Effluent Flows Flows have slowed down substantially. Completed PW Water Treatment Back Wash Activities Back wash activities are currently running 90 hrs. per filter. Completed PW Water Treatment Raw Water Chlorine Assessment Work continues by SPF on options. Updated Consolidated Department Report November 3, 2016 Page 18 of 30 GRANT STATUS REPORT‐ November 3, 2016 Department Project Name Project Manager Purpose Funder Amount Status Streets Department Mission St. Reconstruction TBD Reconstruct Mission St. from Deinhard to S. City Limits FHWA through LHTAC $2.19 millionNo change. Parks Riverfront Park Access Improvements Kurt Wolf Improve road surface, parking, and stormwater management at Riverfront IDPR $17,866 No change Public Works/Water Water Master Plan update Nate Coyle Update master Plan Dept. of Environmental Quality $87,500 Revised amount: $89,998 No Change: Project is underway. Public Works/Sewer Groundwater Study Nate Coyle Study leakage at wastewater pond Dept. of Environmental Quality $77,000 No Change: Project is underway. Streets Department Commerce Street Reconstruction Nathan Stewart Reconstruction of Commerce; stormwater and sidewalks Local Highway Technical Assistance Council $100,000 No change. Project to occur in 2017 Library Digital History Intern Meg Lojek/ Casey Bruck Hire a temporary assistant for historic records scanning Idaho Heritage Trust $1500 Will be notified by December. Library Books for Babies Meg Lojek/ Melody DodgePurchase books and bags for families of newborns St. Luke’s McCall Auxiliary $725 Will be notified by December. Community Development Bridging the Source: the Arts and Payette Lake Delta James Public art installation on Lardo Bridge; partnership with MAHC programming National Endowment for the Arts $25,000 Will be notified in December. Consolidated Department Report November 3, 2016 Page 19 of 30 $15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$22,638$23,008$39,518$48,668$50,606$62,108$38,661$58,537$104,529$23,975$0$0$0$0$0$0$0$0$0$0$0$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR20132014201520162017OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Consolidated Department Report November 3, 2016 Page 20 of 30 1234567891011122013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $40,201 $63,209 $102,727 $151,395 $202,001 $264,109 $302,770 $361,307 $465,8362017$23,975 $23,975 $23,975 $23,975 $23,975 $23,975 $23,975 $23,975 $23,975 $23,975 $23,975 $23,975$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2017 BUDGET $305,250 FY 2016 BUDGET $264,000 Consolidated Department Report November 3, 2016 Page 21 of 30 2010 2011 2012 2013 2014 2015 2016 YTD DR 32 29 30 20 29 26 28 DR-signs 16 16 14 15 17 13 19 SR 18 14 7 10 12 9 17 ROS 13 10 10 21 15 27 20 CUP 5 1 4 3 5 4 6 SUB 1 2 1 1 2 1 6 PUD 0 0 1 0 2 2 3 VAC 0 0 0 0 1 1 2 VAR 2 1 1 0 0 0 0 ZON 0 3 2 0 4 2 2 TOTAL 87 76 70 70 87 85 103 Note: The totals above do not include Administrative Approval, Development Agreement, Shoreline, or Code Amendment applications. 0 5 10 15 20 25 30 35 2010 2011 2012 2013 2014 2015 2016 YTD McCall City/Impact Area Land Use Applications 2010-2016 DR DR-signs SR ROS CUP SUB PUD ZON Consolidated Department Report November 3, 2016 Page 22 of 30 Library Statistics ‐‐ FY2016 Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Totals 2 ‐ 000‐099 8 5 16 17 13 10 10 3 56812 3 ‐ 100‐199 14 71510241715 3 2 7 12 13 4 ‐ 200‐299 7 5 21 16 19 12 8 19 14 13 26 9 5 ‐ 300‐399 39 46 46 43 30 38 58 60 46 58 57 39 6 ‐ 400‐499 4241230712 10528 7 ‐ 500‐599 22 18 24 42 38 37 37 36 48 49 48 43 8 ‐ 600‐699 83 81 87 88 117 86 60 68 105 84 87 80 9 ‐ 700‐799 64 96 46 81 53 81 59 42 63 51 66 56 10 ‐ 800‐899 34 36 48 27 28 21 28 25 34 42 42 18 11 ‐ 900‐919.9 32 34 35 48 40 63 27 41 30 18 37 25 12 ‐ 929‐999 65 54 37 44 63 48 36 37 40 46 41 46 13 ‐ Adult Fiction 699 682 692 760 665 809 671 666 764 866 940 687 14 ‐ Audio Books Circ Set 0283245246921 17 26 28 6 1 16 ‐ Biography 28 15 18 16 27 32 32 11 18 21 23 18 17 ‐ Board Books 103 93 81 111 148 134 116 142 127 78 105 107 18 ‐ CD Fiction Books 222 217 203 196 229 223 241 163 157 178 259 168 19 ‐ CD Junior Books 70 39 33 41 51 105 54 23 63 63 71 74 20 ‐ CD Music 10 000000 0 0000 21 ‐ CD Non‐Fiction Books 41 38 18 15 19 42 27 28 25 28 49 39 22 ‐ CD YA Books 44406175 1 9 6 10 4 23 ‐ Chapter books 138 109 99 126 159 169 139 134 309 278 190 133 24 ‐ Classic Movies 5 7 7 18 15 15 9 11 15 24 17 13 27 ‐ Dawn Moudy Collection 694459613 13636 28 ‐ DVD 14 13779483 0 0000 29 ‐ DVD Blu‐Ray 16 10 29 13 8 12 6 19 12847 30 ‐ DVD Circ Set 67 104 47 16 11 29 41 19 51 52 5 31 31 ‐ DVD Fiction 266 325 387 307 319 388 203 145 204 231 252 165 32‐ DVD Kids 10 13 20 15 26 25 89 166 165 183 175 112 33 ‐ DVD Non‐Fiction 52 35 53 28 36 51 17 48 23 21 39 25 34 ‐ DVD TV Series 10 7 8 11 20 23 10 14 21 11 16 9 35 ‐ E Non‐Fiction 38 46 28 40 64 66 68 92 51 73 54 101 36 ‐ Eames Collection 6651182 3 0301 37 ‐ Early Readers 153 112 151 143 164 128 112 110 235 191 122 119 38 ‐ Idaho Archives 1022000 0 0210 39 ‐ Idaho Room 36 26 25 48 60 99 44 65 57 70 81 69 40 ‐ Independent Films 5 5 19 10 19 19 9 1 6101812 41 ‐ Junior Biography 21 37 23 28 19 29 16 16 12 10 22 15 42 ‐ Junior Non‐Fiction 356 337 300 273 412 463 328 238 306 353 416 403 43 ‐ Junior Readers 263 285 235 189 237 263 295 288 494 498 447 270 44 ‐ Junior Spanish 26 29 49 21 36 37 52 15 14 13 27 33 45 ‐ Kit 12661271 5 3 9 17 7 46 ‐ Language learning 2002200 0 0320 47 ‐ Large Print 104 67 116 133 100 128 129 168 172 157 148 117 48 ‐ LP Circ Set 171801000 0 2500 49 ‐ Magazine 45 28 28 54 33 42 50 51 69 60 68 78 50 ‐ Map 0100001 0 0040 51 ‐ Oversized 1440174 5 4430 52 ‐ Parenting 2003103 0 2212 53 ‐ Professional 6020001 3 0000 54 ‐ Reference 2411122 1 1131 55 ‐ Spanish 10 10 17 11 13 14 5 1 4230 56 ‐ Story Books 751 624 699 595 821 875 708 620 774 740 762 745 57 ‐ Story Collection 24 20 21 9 22 11 12 22 26 29 28 22 58 ‐ Y A Non‐Fiction 33 12 28 15 26 26 15 6 12 17 26 20 59 ‐ YA Biography 0000000 0 0000 60 ‐ Young Adult Fiction 84 78 89 91 61 70 75 72 145 207 192 63 Consolidated Department Report November 3, 2016 Page 23 of 30 61 ‐ Yount Adult Story Collection 0000000 0 0000 Adult Circulation 2068 2057 2124 2141 2063 2453 1894 1821 2069 2201 2399 1820 Young Adult Circulation 121 94 121 106 93 113 95 79 166 230 228 87 Children's Circulation 1930 1726 1724 1583 2149 2301 1978 1849 2553 2489 2408 2119 Circulation Totals 4142 3914 3992 3859 4334 4892 4002 3776 4816 4956 5065 4064 Attendance 2351 2132 2032 2126 2286 2445 2194 2418 2695 3578 2990 2276 Computer Usage 630 510 459 495 320 546 502 533 624 908 961 662 ILL's Received 23 37 23 25 28 25 35 27 28 36 30 38 Reference Requests 509 439 398 412 395 452 373 411 478 612 516 323 Food for Fines 33 11 28 20 130 84 31 22 79 22 10 12 Volunteers/hrs 9/15 5/8 6/27 2/7 3/5 17/44 6/12 14/25 14/34 20/45 26/52 29/45 Adult Program Attendence 138 174 77 180 92 60 54 84 40 28 9 23 Young Adult Program Attendence 9 6 23 6 2 914 8 9627264 Children's Program Attendence 670 483 551 587 477 740 546 578 507 466 353 392 Consolidated Department Report November 3, 2016 Page 24 of 30 McCall Public Library 208-634-5522 www.mccall.lili.org Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed Library will be Closed on November 11th, 24th, and 25th Sun Mon Tue Wed Thu Fri Sat 30 31 1 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 2 10:30-11:00 StoryStop 4:00—5:30 Clase de Ingles 7:00-9:00 Author Visit 3 10:30-11:30 Story Time 4 5 5:00-7:00 Capitol Christmas Tree Celebration 6 7 8 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 9 10:30-11:00 StoryStop 4:00—5:30 Clase de Ingles 10 10:30-11:30 Story Time 7:00-9:00 Travelogue 11 LIBRARY CLOSED 12 13 14 15 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 16 10:30-11:00 StoryStop 4:00—5:30 Clase de Ingles 7:00 Alpine Playhouse Film 17 10:30-11:30 Story Time IDAHO FAMILY READ- ING WEEK 18 3:30-5:30 Mak- erspace 19 .IGD 20 21 22 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 23 10:30-11:00 StoryStop 4:00—5:30 Clase de Ingles 24 LIBRARY CLOSED 25 LIBRARY CLOSED 26 27 28 29 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 30 10:30-11:00 StoryStop 4:00-5:30 Clase de Ingles 6:30—8:30 Adult Board Gaming 1 10:30-11:30 Story Time 2 3 30 31 1 2 3 4 5 Primary Business Address Your Address Line 2 Your Address Line 3 Your Address Line 4 Your business tag line here. Phone: 555-555-5555 Fax: 555-555-5555 E-mail: someone@example.com November 2016 Programs SPECIAL EVENTS: Award winning Idaho author Gail Chumbley Wednesday, November 2nd 7:00-9:00pm River of January is a two-part memoir about the au- thor’s in-laws: Montgomery "Chum" Chumbley, a Virginian farm boy who became a famous pilot in WWII; and how he met his wife Helen Thompson, a successful dancer, Hollywood actress, and singer. November 5th 5:00-7:00pm Capitol Christmas Tree Celebration Join us for some live music by Play Date inside the library! Head in after the pa- rade for a special acoustic set and warm up with some hot cider. Thursday, November 10th 7:00-9:00pm Sacred Journey a Travelogue on Delhi and Rishikesh, India Presented by Renée Silvus Join us for an entertaining evening with a slideshow of Renée's spring trip to India. She documented ex- periences and novel sights with the travelogue in mind. November 14-18, Idaho Family Reading Week INTERNATIONAL GAMES DAY? Friday, November 18th 3:30-5:30 Makerspace This month we will be designing our own mini wind turbines! Designer of the turbine that generates the most electricity will win a prize. ONGOING PROGRAMS: Board Gaming ~ Tuesdays 3:30 -5:30pm—Play Munchkin, Forbidden Island, Monopoly and more! all ages. Tech Tuesdays ~ Tuesdays— 4:00pm-5:30pm –Dedicated time for 3D printing, help with e-books, and overdrive. Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children ages 0-3 (with adult). Consolidated Department Report November 3, 2016Page 25 of 30 STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARSMonthTourism LOT Five year average percentageFY16 Budget dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober4.51%November2.51%December5.83%1591st Quarter Total159January6.91%55,313 99,990 80.77% 100,149 55,313 81.06%February7.44%59,481 100,891 69.62% 201,040 114,793 75.13%March5.77%46,135 85,243 84.77% 286,283 160,928 77.89%2nd Quarter Total 160,928 286,124 77.80%April2.56%20,494 70,264 242.86% 356,547 181,422 96.53%May4.02%32,169 97,418 202.83% 453,965 213,591 112.54%June10.30%82,423 168,504 104.44% 622,469 296,014 110.28%3rd Quarter Total 135,086 336,186 148.87%July20.00%160,017 235,029 46.88% 857,498 456,031 88.04%August18.42%147,396 207,968 41.09% 1,065,466 603,427 76.57%September11.72%93,759 165,959 77.01% 1,231,425 697,186 76.63%4th Quarter Total 401,172 608,956 51.79%Total100.00%697,186 1,231,425 209.47%697,186 1,460,395 26-Oct-16Consolidated Department Report November 3, 2016 Page 26 of 30 TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARSMonth FY11 FY12 FY13 FY14 FY15Five year averageFY16 Budget dollarsFY16 Budget + Contingent dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober 4.85% 4.70% 3.96% 4.02% 5.03%4.51%15,773 19,270 22,085 40.02% 22,085 15,773 40.02%November 2.33% 2.32% 2.38% 2.47% 3.06%2.51%8,774 10,720 12,986 48.00% 35,071 24,547 42.87%December 6.51% 5.29% 6.23% 5.44% 5.68%5.83%20,372 24,889 31,168 52.99% 66,239 44,919 47.46%1st Quarter Total 44,919 54,880 66,239 47.46%January 7.37% 6.48% 6.30% 7.44% 6.98%6.91%24,166 29,524 31,157 28.93% 97,396 69,086 40.98%February 8.38% 7.48% 7.28% 6.60% 7.43%7.44%25,987 31,749 32,613 25.50% 130,009 95,073 36.75%March5.03% 6.59% 6.60% 5.81% 4.80%5.77%20,156 24,626 23,712 17.64% 153,721 115,229 33.40%2nd Quarter Total 70,310 85,900 87,482 24.42%April2.61% 2.54% 2.01% 2.61% 3.03%2.56%8,954 10,939 15,255 70.38% 168,976 124,183 36.07%May3.40% 3.59% 3.62% 4.62% 4.88%4.02%14,055 17,171 22,047 56.87% 191,023 138,237 38.18%June8.72% 9.62% 10.98% 11.10% 11.09%10.30%36,011 43,995 50,323 39.74% 241,346 174,248 38.51%3rd Quarter Total 59,019 72,105 87,625 48.47%July20.98% 20.57% 20.27% 19.60% 18.58%20.00%69,911 85,413 82,520 18.04% 323,866 244,159 32.65%August 18.73% 18.56% 18.76% 19.49% 16.58%18.42%64,397 78,676 71,300 10.72% 395,166 308,557 28.07%September 11.09% 12.26% 11.61% 10.79% 12.86%11.72%40,963 50,046 53,538 30.70% 448,704 349,520 28.38%4th Quarter Total 175,272 214,136 207,358 18.31%Total 100.00% 100.00% 100.00% 100.00% 100.00%100.00%349,520 427,020 448,704 349,520 427,020 483,841 430,134 18,570 Year to date the actual revenues received for FY16 are 16.59% OVER the year to date revenues for FY15 and 46.54% over the 5 year average year to date.26-Oct-16Consolidated Department Report November 3, 2016 Page 27 of 30 80,000 90,000 Five Year Actuals Comparison to Average70,000 50,000 60,000 40,000 20,000 30,000 10,000 ,‐October November December January February March April May June July August SeptemberAveragesFY11FY12FY13FY14FY15FY 16ForecastConsolidated Department Report November 3, 2016 Page 28 of 30 30 00040,000 50,000 60,000 70,000 80,000 90,000 LOT FiveYear Average Compared to FY16 Actual October November December January February March April May June July August SeptemberAverage13,753 7,780 17,685 21,098 22,493 17,472 7,882 12,550 31,860 60,575 55,946 36,163 Budget15,773 8,774 20,372 24,166 25,987 20,156 8,954 14,055 36,011 69,911 64,397 40,963FY15 Actual22,085 12,986 31,168 31,157 32,613 23,712 15,255 22,047 50,323 82,520 71,300 52,152 Forecast‐10,000 20,000 30,000 AverageBudgetFY15 ActualForecastConsolidated Department Report November 3, 2016 Page 29 of 30 MonthFY06Tourism LOT Actual Dollars Earned per Month FY07 FY08 FY09FY10 FY11 FY12 FY13 FY14 FY15 FY16 TotalsOctober14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 136,176November11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 80,902December18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 181,495January17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 196,461February20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880March15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 162,523April7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 73,336May11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 111,271June23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,323 276,520July47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 543,012August44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 489,466September26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346 52,152 304,272Total Dollars Received258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 447,318 2,778,904 Consolidated Department Report November 3, 2016 Page 30 of 30