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Home My Public Portal About09- Consolidated Department Reports September Page 1 of 2 City Manager Department Report - September MEMORANDUM Please find my highlights from the month of August below: 1. Streets LOT Nathan Stewart and Horrocks Engineers are working to provide Commerce Street property owners with an overview of the street sections which were presented to the Council during the 23 September meeting. Once feedback has been received, staff will compile the information and schedule a follow-up meeting with the Council to establish a way forward. 2. Public Works Director Recruitment At the time of drafting this department report, I believe there is good chance that we will provide a request for confirmation of the Council to fill this position at the 6 October meeting. I am simply awaiting finalization of a conditional offer before confirming that this request will be made at the 6 October meeting. 3. Parks and Recreation Director Recruitment A request for confirmation of the Council for this position will be provided on 6 October. The recommended candidate for selection is Kurt Wolf, the current McCall Parks Supervisor. 4. Sewer Rate Study City staff recently conducted another meeting with PLRWSD staff and FCS working toward draft solutions for consideration. Staff is working to provide final information that will allow FCS to provide draft rates for consideration and discussion of the group. 5. Sewer Planning Discussions I will continue to provide presentations to the Council through the next two months outlining components of the Annexation Agreement for consideration of the Council. As feedback is received from discussion of these components, I will provide feedback and request further discussion of specific components at the JWAG. TO: City Council FROM: Nate Coyle DATE: 09/28/2016 RE: CITY MANAGER DEPARTMENT REPORT— SEPTEMBER ________________________________________________________________________________ Consolidated Department Reports October 6, 2016 Page 1 of 24 Page 2 of 2 City Manager Department Report - September 6. Sewer Lagoon Holding Pond Property Owner Concerns I have received notification that property owners adjacent to the storage lagoon experienced an increase in odors this year after the pond was drained through the course of the summer. Property owners have informed me that the odors have intensified over the past few years. In discussion with staff, it is anticipated that this odor may be produced from grit at the bottom of the pond that becomes exposed when the pond is emptied. I have asked property owners to consider allowing City and PLRWSD staff, with assistance from contracted engineers, to conduct a meeting to outline the work that has been done and proposed work to be funded through a financing initiative, which will provide for fix actions which may mitigate this issue. As I hear more from property owners, I will ensure that I keep the Council informed of the discussion. 7. Rio Vista Septic and Sewer Concerns I have been approached by property owners with a long standing concern regarding the non- existence of sewer within the Rio Vista #1 Subdivision. Many of the homes in this subdivision exist along the river-side and utilize septic tanks, which have been in place for a long time. Due to the proximate location to the river these homeowners are concerned about the ability of replacing these tanks at the end of their useful life. Historically, it looks as though the city and property owners have considered an LID to install inrfrastructure on two separate occasions, with engineering plans that had been developed by T-O Engineers in the 90s and a subsequent set of plans completed by Holladay Engineers in/around ~2006. The engineering estimates for this project reflected substantial cost due to a need for lift stations as many of these homes exist along the hillside of the river. It is my understanding that property owners did not support the cost, and that the LIDs were therefore not successful, in previous attempts. To date, I have engaged in discussions with Central District Health, our utility experts, and Carol Coyle to better understand limitations and opportunities to potentially resolve this issue. At a blush, it seems as though seeking interest for an LID with completion of new or revised engineering plans would be the reasonable way forward for discussion. 8. July 4th Survey Data and Way Forward The July 4th survey has been completed and results will be presented during this Council meeting. I will discuss the Council’s thoughts for a way forward during this meeting. 9. Golf Pro Contract Discussions and Timeline The Golf Advisory Committee will discuss and provide recommendations for renegotiation of this contract on 12 October. After I receive these comments, I will work to negotiate draft terms with Allan and establish a date for a work session with the Council in November. This timeline would look to prepare a final draft of the contract on/about 1 January. The existing contract does not expire until October of 2017. Consolidated Department Reports October 6, 2016 Page 2 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Department Project Comments Status Airport AIP-21 Land Acquisition City’s legal team is in the process of serving the landowners. Detailed update in executive session. Ongoing Airport Minimum Standards and Rules/Regulatio ns Review Council Approved 9/8/2016. Complete Airport Hangar Lease Rate Analysis Airport staff working on analysis for City Council’s consideration. Ongoing Airport AIP-22 Snow Removal Equipment Tentative delivery of equipment slipped to April 2016. Previous estimates were based on salesperson conversations with floor manager; this date is based on production schedule. I will be 20 min from the factory for a portion of my vacation and have made an appointment for a factory visit. Ongoing Airport AIP-23 Ramp Rehabilitation Held preliminary conversations with FAA to develop scope of FY17 ramp repair project. Up to $1 million AIP grant funds expected to be available for repairs. Ongoing Community Development Building See attached chart for building permit status and comparison to previous years. Updated Community Development Geographic Information Systems (GIS) Created a door hanger with help from public relations officer to inform property owners with improperly posted addresses. Started long range planning goals and strategies for the GIS Dept. Mapped the majority of parks irrigation systems. Reviewed proposed FEMA data for accuracy in regards to the upcoming updates to the FIRM maps. Updated Community Development Grants See attached Grant Status Report for updates. Submitted NEA grant for public art on Lardo Bridge; Idaho Heritage Trust grant for Library archiving intern and St. Luke’s Auxiliary grant for Books for Babies program. Coordinated ribbon cutting for Mtn. Bike Skills Park on 9/23. Updated Community Development McCall In Motion Workshops for McCall In Motion boat tour were held on September 12. It was great to have multiple agencies and committees participating. A summary of the workshop on September 13 for key community initiatives was distributed. Public workshops Sept. 13-14 were positive, and received good input from the online version. Survey #3 is online. Reviewing final documents for vision, Updated Consolidated Department Reports October 6, 2016 Page 3 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT snapshots and big ideas. Also working on scope for code update and housing strategy. The amendment to the Logan Simpson contract with this scope of work will be on the November 3 City Council meeting. Community Development Planning & Zoning Commission The October 4 meeting agenda includes 2 Code Amendments, 1 Record of Survey, 1 PUD amendment, and 1 Design Review application. Updated Community Development Economic Development Staff attended the ED Summit at Shore Lodge on October 3. Michelle will attend the Local Government ED Summit on Oct. 11 with Mayor Aymon and Nate Coyle. Working on department name change tasks and job descriptions. Results of the ASAP Sector Analysis presented at last meeting on September 27. New Community Development Pathways Wayfinding signage for the bike and pedestrian routes arrived and plans to install this fall weather and staff dependent. Updated Community Development Public Art The Rotary Park railings project is completed and looks fabulous. Updated Community Development Payette River Scenic Byway (PRSB) The byway has requested to be housed under the Valley County Economic Development Committee. Updated Community Development McCall Improvement Committee The McCall Improvement Committee met on September 15. Carolyn Trino and Carol Coyle will attend the 2016 America in Bloom Symposium in October to represent McCall. Updated Community Development McCall Redevelopment Agency (MRA) MRA received one Proposal for the parcel owned on Pine Street and is moving forward with an appraisal. Updated Community Development Housing Assisted developer with the identification of parcels suitable for workforce housing. New Community Development Transit Center Staff met with TVT about the McCall Transit Center. They are in the process of developing a RFP for design services for the remodel and are refining the lease agreement. Staff will meet on-site to look at infrastructure. Updated Community Development Recycling Plan to meet with Lake Shore to discuss status of recycling center and a potential curbside recycling program. New Consolidated Department Reports October 6, 2016 Page 4 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Community Development Centennial Committee The Centennial Committee have received the plaques for the monument and will install those this fall. The Committee will be ending their work and will dissolve as a City Committee this fall. Updated. Community Development Historic Pres. Commission The HPC did not meet in September due to scheduling conflicts. The next meeting is October 3. Walt Sledieski was appointed to the Commission. Updated Community Development Outreach Michelle is now a Board member of the Payette Land Trust. Updated Community Development Professional Development/ Training Morgan is participating in the Chamber Leadership Academy. Delta and Michelle will attend the ID APA Conference in Boise Oct. 12-14. Michelle will present on a panel on ‘Planning for Parks and Public Spaces.’ Updated Golf Staffing At the end of the month of September there were three of us working full time and we had 10 seasonal employees. 1 of those are working part time. Update Golf Greens The greens went through the month in good shape. We continued to work on patching #1 where we had the fertilizer burn. It is almost grown in. The greens look good and are recovering well now that we are out of tournaments and starting to raise the height for winter. Update Golf Equipment We have been struggling with another of our older fairway mowers and are taking parts off of one it to keep two running until we can get replacements next year which won’t come soon enough . Update Golf Vole Damage We still seem to have a large number of Vole holes around ponds and wetlands so we are treating those. We are looking at a new Scat product to use this fall that will repel them. Update Golf Revenue Revenue continues to be running ahead of last year and we have been busy. We are up mostly in daily greens fees. No Change Golf Club House Discussion is going on as to whether the club house will be open or not for the winter. Allan and last year’s renters are talking but no decision has been made yet. New Golf Irrigation The system is holding up well. We were able to reduce irrigation amounts because of weather. Can’t believe how clean the ponds have stayed because of not washing off equipment near them Update Consolidated Department Reports October 6, 2016 Page 5 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Golf Tree Plantings The crew has been busy digging and transplanting 2 to 5 foot spruce and fir trees onto the golf course. We have been thinning and taking them from areas along the edges of the golf course. As of today we have transplanted 60 trees. New Golf Tournaments The last tournament of the year was full with a waiting list. We had a frost delay both days but managed to have nice weather and get done before dark. The city scramble was fun and had 31 players. Update Golf Brush trimming Our crew has been busy cutting out dead brush and cutting lower limbs on trees. They have also been building some wildlife sanctuaries out of logs and brush to use some of the material up until we get a chipper. We will chip a bunch of the piles when the chipper arrives next month. Continuing Golf Stumps Our crew has been using the backhoe to dig up stumps that come out easily and have removed 30 of them. The ones that are still pretty solid or near the cart path we will use a stump grinder on next month. New Information Systems Virtual Desktop Infrastructure Virtual desktop infrastructure (VDI) hardware and software have been acquired after vendor delays. Pilot project for the Public Library is underway. Objectives are cost savings in desktop hardware and less labor intensive management of public access computing. Update Information Systems Staff Computers and Network Equipment Final round purchasing of replacement staff computers and network equipment for FY16 is complete. Complete Information Systems Cloud-Based Email In vendor discussion for cost and feasibility of moving to cloud-based email and/or office productivity suite services. Consulting with staff and other authorities for security concerns and records manageability. In Progress Information Systems Professional Development Professional development course work for FY16 has been purchased and scheduled, with focus on the City’s specific hyper-converged datacenter infrastructure administration. In Progress Information Systems VCEDC Conference I will attend the VCEDC conference on October 3 to explore linkages between City IT infrastructure and projects, and economic development efforts. In Progress Consolidated Department Reports October 6, 2016 Page 6 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Information Systems Public Works Re-Roofing Project A Public Works re-roofing project required removal of an existing antenna mount, and engineering and installing a new antenna mast system for our wireless network that serves the water plant, sewer plant, airport offices and recreation offices. Installation was completed on September 20. Updated Information Systems Facilities A challenge is facilities planning efforts across departments and funds, where IT coordination must occur early in the process. Planned and opportunistic projects to modernize data infrastructure in City facilities will continue whenever possible. Some facility networks have been operating over cabling that is nearly 20 years old and in poor condition. Tie-in to facilities planning and rehabilitation. Update Library Upcoming programs Please see the calendar for your library’s upcoming October programs included with this report. Ongoing Library Statistics September stats will come to you the following month, due to the change in Council meeting schedule. Complete Library Story Stop Every Wednesday, children ages 0-3. Makes for a crowded but fun atmosphere for families. Ongoing Library Story Time Every Thursday 10:30-11:30 a.m. Reading and art activities aid childhood development. Ages 3-5 with adult. Ongoing Library Building Expansion Library design professionals Humphries Poli are now further developing the feasibility of the 2 possible designs for an expanded library. Next visit is October 20- 21st. There will be a Council Work Session Friday, October 21st, at 9AM starting in the library, where we look forward to seeing their assessment of the community’s needs and our potential to better serve McCall. Ongoing Library Succession Planting Program Master Gardener Mary Fairburn, and U of I Extension Melissa Hamilton taught about stretching the local gardening season. Complete Library Design Challenges Makerspace This program is becoming so popular that we are having to recruit extra staff and volunteers to maintain the quality experience. The room was packed and every inch of space on tables and floors was used! Complete Consolidated Department Reports October 6, 2016 Page 7 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Library Friends of Library Held their annual Labor Day used book sale Sept 3. Complete Library Mushroom Program Boletes and Polypore and Russulas, Oh MY! Kathy Richmond presented about fall edibles that can be found locally and around the world. Complete Library Pokémon Safari Librarians and volunteers led kids to local Pokestops and Gyms, and learned about McCall history along the way. Complete Library ESL classes Free ESL classes featured in the Star News. Child care is provided and the class is taught by experienced volunteer teachers. Please help us spread the word to employers in the area. Class is full weekly; no registration required. Ongoing Library Tech Tuesdays Casey has developed quite a following of kids who come to use the 3D printer and play board games while the printer is working. Staff are available to help the public with their e-readers any day, but Tech Tuesdays have been designated as a special time for folks to bring in their devices so we can help them log into OverDrive, our e-book application, or to print 3D items. Tuesdays, 4- 6 PM. Ongoing Library New hire Kristin Kindall has joined the library team and is doing a great job. We are lucky to have her! Stop in and say hi. Ongoing Library Grants for digitizing local history records Scanning continues slowly with volunteers. We are applying for an Idaho Heritage Trust grant to leverage the 50% matching already granted by the LOT commission to temporarily hire someone to complete the first scanning stage of this large project. Ongoing Parks & Recreation Partnerships Fall & Winter partnerships in Progress. In Progress Parks & Recreation City Website Updating City Website to flow better with online registration page/content. Ongoing Parks & Recreation Online Registration Working with current provider to update all upcoming program offerings and learning new additional features to the site. Also working with City Communications manager on enabling more marketing/linking capabilities with TeamSideline. Ongoing Parks & Recreation Environmental Action Committee Working on Green initiative, air quality, and noxious weeds projects. Open seat for high school representative and 2 members. In Progress Consolidated Department Reports October 6, 2016 Page 8 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Parks & Recreation Parks & Recreation Advisory Committee Working on annual report, due to go to council at the end of Oct. In Progress Parks & Recreation Rec Social Media/ Communication s Working with communications manager to streamline Rec related correspondence to interested user groups. In Progress Parks & Recreation Alternative partners/ programming Ongoing efforts to work with local private organizations to develop opportunities for additional programming. Ongoing Parks & Recreation Summer Equipment Purchases Inventory existing gear, gathering gently used gear for city auction and ordering projected items needed In Progress Parks & Recreation Fall Programs Wrapping up fall soccer at the end of Sept.; youth wrestling starts in mid-October, volleyball skills, youth basketball, adult indoor soccer, volleyball In Progress Parks & Recreation Mountain Bike Skills Park Grand Opening was Friday, Sept. 23. Photo of the grand opening made front page of the paper! Completed Parks & Recreation Riverfront Park Adjustments to construction drawings underway. Coordinating with Streets Dept. on schedule. In Progress Parks & Recreation Recreation Activity Guide Final version will be available online; however, printer version will be delayed 1 week until PAR Director is announced In Progress Parks & Recreation Grant Applications Kurt to attend IDPR grant workshop in Boise in mid-Oct. In Progress Parks & Recreation Downtown Sidewalk Brick Repairs Will continue as time permits In Progress Parks & Recreation Parks Shop and Office Planning Identifying needs and researching location. In Progress Parks & Recreation Rotary Park Construction A little behind schedule due to design adjustments to accommodate variables in topo data; however, work will be completed by mid-November In Progress Parks & Recreation Way-finding signage Signs have been manufactured, waiting on poles and hardware for installation In Progress Parks & Recreation IDPR/MTRPA Annual Conference in Idaho Falls Kurt Wolf and Tara Woods will attend the four day conference October. 17-20 In Progress Consolidated Department Reports October 6, 2016 Page 9 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Parks & Recreation Tree Committee Annual Report Will be presented to Council in late October In Progress Parks & Recreation Fall cleanup and winterization Parks staff has begun fall cleanups and preparing for winterization which is schedule for the third week in October. Certain restrooms will be shut down for season in late October or early November – weather dependent. In Progress Parks & Recreation Tree Lighting – Schedule Adjustments Community tree will be light in early November to coincide with the Payette National Tree Event. Working out details! In Progress Police Personnel The McCall Police Department is currently recruiting for the position of Patrol Officer. Ongoing Police Personnel Officer Butler is attending the Idaho POST Academy. He is scheduled to graduate November 18, 2016. Ongoing Police Training Adam Benjamin attended Field Training Officer training in Jerome, Idaho, September 11-16, 2016. Chief Justin Williams, Corporal Seth Arrasmith and Officer Adam Benjamin attended Basic Firearms Instructor training in Boise, Idaho, September 25-30, 2016. Complete Police Training No Training is scheduled for October 2016. Ongoing Police Community Service The McCall Police Department will participate in the DEA annual Drug Takeback event on October 22, 2016. The event will be held at the McCall Police Department from 10-2. For those individuals who are unable to attend the Drug Takeback event, the McCall Police Department will continue to accept expired, unwanted or unused over the counter and prescription medication during normal business hours, Monday - Friday 8:00am – 5:00pm. McCall Officers are continuing to work with the National Highway Safety Board, Idaho Transportation Department and Idaho State Police on emphasis patrols for Seat Belt Usage, Aggressive Driving, and DUI awareness. In return McCall Police Department receives Grant Money for needed equipment. The police department is using the money to upgrade video and radar systems in the patrol cars. Ongoing Consolidated Department Reports October 6, 2016 Page 10 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Admin/ Engineering DEQ Water Planning Grant Water model calibration ongoing. Ongoing PW Admin/ Engineering DEQ Wastewater Planning Grant Winter Storage Pond Groundwater Study Haz-tech Drilling, Inc. was awarded the construction contract to complete well drilling associated with DEQ/City funded groundwater monitoring study. Well construction will be complete by the end of October, 2016 Ongoing/ Updated PW Admin/ Engineering Utility Rate Study City staff recently conducted another meeting with PLRWSD staff and FCS working toward draft solutions for consideration. Staff is working to provide final information that will allow FCS to provide draft rates for consideration and discussion of the group. Ongoing/ Updated PW Admin/ Engineering Asset Management Software Training began with department heads in the water/wastewater departments, and at that time it was felt that additional data needed to be available for field work. Currently working with Elements on those additional system enhancements prior deploying to field staff Ongoing/ Updated PW Admin/ Engineering Land Use Application Development Reviews City Engineer working with Community Development of application review (engineering and PW review/ approval) for 1ROS, 2 DR, 1 SUB, and 1 CUP projects. Multiple pre-application meetings with developers and city staff. Ongoing/ Updated PW Admin/ Engineering Public Works Fees Staff is currently reviewing proposed fee increases to properly recover costs related to sewer disposal and ROW utility permitting. Ongoing PW Admin/ Engineering Emergency Outfall Discharge Pipe Line found to be damaged at intersection with new sewer main for Reserve on Payette. Formal letter sent to Reserve’s contractor Hess Construction by White Peterson in early September. Repair schedule pending response from Hess Construction. Ongoing/ Updated PW Admin/ Engineering Community Choices 2016 Streetscape Improvements Ongoing punch list items still being completed. Change orders 2-5 received final approval by City and ITD. Final completion anticipated by the end of October. Ongoing/ Updated PW Admin/ Engineering Transportation Master Plan Streets staff has compiled overall winter and summer costs for 2015 and 2016. Horrocks preparing draft asset cost model and resulting 20 year CIP for staff review. Ongoing/ Updated Consolidated Department Reports October 6, 2016 Page 11 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Admin/ Engineering Edgewater Circle Water Main City Council approved contract award to Low bidder, Granite Excavation. Construction to begin on 10/3. Notices sent to property owners informing them of construction schedule. New/Ongoi ng PW Admin/ Engineering Drainage Management Guidelines – treatment storm update Will present resolution for County approval during September or October to allow modifications to apply to Impact Area. Ongoing/ Updated PW Admin/ Engineering Commerce Street Reconstruction Staff presented to Council and the public various street sections on 9/23. Council directed staff to correspond with property owners regarding proposed access width restrictions. Ongoing/ Updated PW Admin/ Engineering Downtown Core Construction Feasibility Horrocks has been preparing revised cost estimates for various street segments, evaluating construction sequencing options, and utility improvement concept plans. Preparation for first presentation to City Council to be scheduled in late October is ongoing. New/ Ongoing PW Admin/ Engineering Sewer Reuse Permit Financing Staff/JWAG reviewing/revising Annexation Agreement. Met with DEQ to review PLRWSD permit review status and discuss ownership/management permitting options for treatment and disposal facilities. New/ Ongoing PW Admin/ Engineering Deinhard Bridge – Expansion Joints CPC Construction was awarded the contract to complete work. Construction will begin on 9/29. Horrocks Eng. will provide construction engineering and inspection. New/ Ongoing PW Admin/ Engineering PW Roof Repair Roman Roofing, Inc. was awarded the construction contract. Construction began on 9/26/16 and should be complete by mid-October. New/ Ongoing PW Streets Right-of-Way Maintenance Crews continue working on storm drain issues around town as time allows. Have also begun cleaning out or stormwater basins. Ongoing/ Updated PW Streets Seal Coating Seal coating for the Mill Street parking lot was cancelled due to time and weather temperature. Completed PW Streets Dust abatement Additional dust abatement materials just received, so additional abatement will be done on as needed bases. Ongoing PW Streets Customer Complaints Customer complaints are being addressed in a timely manner with the city manager assistance when necessary. Ongoing/ Updated Consolidated Department Reports October 6, 2016 Page 12 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Streets Street Maintenance Crews continue to repair pot holes in the down town core. Skim patching completed on Park Street (s2), Lenora, & Thompson. Ongoing PW Streets Emergency Call-Ins 1 emergency call out this month. Updated PW Streets Street Striping/City Painting is completed for the year. Completed PW Sewer Collection Manhole Inspection Repairs were made to one manhole this month. Will continue to make repairs as weather allows Ongoing PW Sewer Collection Emergency Call-Outs Duty phone employee’s responded to 3 emergency call outs for the month (2 lift station alarms & one sewer line issue). Ongoing/ Updated PW Sewer Collection Sewer Main Flushing Continue to flush slow-moving sewer mains. Ongoing/ Updated PW Sewer Collection Private Line Connection Inspections Camera of one line for location of taps. Ongoing PW Sewer Collection Routine Lift Station Maintenance Crews perform routine system checks at every lift station twice a week. Ongoing PW Sewer Collection New Sewer Connections 3 new sewer connections for the month. Ongoing PW Sewer Treatment Routine Maintenance Performing typical maintenance duties and water testing. Ongoing/ Updated PW Sewer Treatment J-Ditch/Winter Storage Pond Inspection of liner completed and repairs were made. The inspection brought to our attention that the liner seams are starting to breakdown, which is pushing the time table up for having to replace it. Additional conversations will be had with the city manager and new public works director to establish a plan going forward. Ongoing/ Updated PW Sewer Treatment Wastewater Treatment Facility Temporary fencing is all up, but will need to look at the budget for fund s to complete the whole perimeter with a chain link. Completed PW Sewer Treatment Sand Filter Testing Collecting of sand filter data completed and a report will be put together sometime in October. Once completed we will share the information with SPF. Completed Consolidated Department Reports October 6, 2016 Page 13 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Sewer Treatment Pond #1 Grit Removal Contracted with Pipeline Specialty for cleaning of grit out of pond #1 at the discharge pipe turned out to be a larger issue than we initially thought. Do to the extent of the buildup, had to call Honey Dippers in to reach the grit more to the center of the pond, and instead of taking 3 to 4 hours, both companies worked over 8 hours each to get the job completed.. The extent of the grit supports that need for a new head water station that would catch the majority of the grit before it gets to the pond. Completed PW Water Distribution Main Service Line Repairs & Boil Notices One main line repairs on Reedy, that didn’t required a boil notice. Updated PW Water Distribution Dig Line Requests Responded to 30 dig line requests to mark both water & sewer infrastructure. Updated PW Water Distribution Emergency Call-Ins 1emergency call in for water issues. Ongoing/ Updated PW Water Distribution New Water Services Had 3 new water services for the month. Ongoing/ Updated PW Water Distribution Work Orders The crew responded to 7 work orders from customers and 13 from Utility Billing. Ongoing/ Updated PW Water Distribution Fire Hydrant Repairs Repairs made to 3 fire hydrants for the month. Ongoing PW Water Distribution Pre Turn-off Door Hangers Crew hung 28 door hangers for Utility Billing. Updated PW Water Distribution MXUs No MXUs were replaced this month. Updated PW Water Distribution ECRs 2 ECRs were replaced this month. Updated PW Water Distribution PRV Repairs Repairs made to 8 different PRV’s. Additional repair materials have been ordered and will continue work on additional valves as time and weather allows. New/Ongoi ng PW Water Treatment Routine Maintenance Facility components are routinely inspected and repairs are made as needed. Ongoing Consolidated Department Reports October 6, 2016 Page 14 of 24 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Water Treatment Legacy Raw Water Station The changes made to the processing system, earlier this summers, continued to run flawlessly. Once the demand decreased we were able to pull pump #1130, which will be repaired in early October. Once we have it back, it will be run to see if how the repairs improved the efficiency of the pump. Updated/ Ongoing PW Water Treatment Test Pilot Filter This activity has been placed on hold for the time being. We have made some internal dosing changes, now that the demand is down, and will monitor the test findings for the next few months. Updated PW Water Treatment Effluent Flows Flows have slowed down substantially. Completed PW Water Treatment Back Wash Activities Back wash activities are back to 1 a day now that the demand has returned to winter flows. Completed PW Water Treatment Raw Water Chlorine Assessment Work continues by SPF on options. Updated Consolidated Department Reports October 6, 2016 Page 15 of 24 GRANT STATUS REPORT- October 6, 2016 Department Project Name Project Manager Purpose Funder Amount Status Streets Department Mission St. Reconstruction TBD Reconstruct Mission St. from Deinhard to S. City Limits FHWA through LHTAC $2.19 million No change. Parks Mountain Bike Skills Park Kurt Wolf Design and construct skills park on MDSD property IDPR $11,994 Project COMPLETE. Ribbon cutting held 9/23/16. Parks Riverfront Park Access Improvements Kurt Wolf Improve road surface, parking, and stormwater management at Riverfront IDPR $17,866 No change: project to begin in fall, 2016. Community Development Public Art Project Delta James Install public art in Rotary Park Idaho Commission on the Arts $6503 PROJECT COMPLETE. Public Works/Water Water Master Plan update Nate Coyle Update master Plan Dept. of Environmental Quality $87,500 Revised amount: $89,998 No Change: Project is underway. Public Works/Sewer Groundwater Study Nate Coyle Study leakage at wastewater pond Dept. of Environmental Quality $77,000 No Change: Project is underway. Streets Department Commerce Street Reconstruction Nathan Stewart Reconstruction of Commerce; stormwater and sidewalks Local Highway Technical Assistance Council $100,000 No change. Project to occur in 2017 Library Digital History Intern Meg Lojek/ Casey Bruck Hire a temporary assistant for historic records scanning Idaho Heritage Trust $1500 NEW-Submitted. Will be notified by December. Library Books for Babies Meg Lojek/ Melody Dodge Purchase books and bags for families of newborns St. Luke’s McCall Auxiliary $725 NEW-Submitted. Will be notified by December. Community Development Bridging the Source: the Arts and Payette Lake Delta James Public art installation on Lardo Bridge; partnership with MAHC programming National Endowment for the Arts $25,000 NEW-Submitted. Will be notified in December. Consolidated Department Reports October 6, 2016Page 16 of 24 $20,281$6,024$16,429$1,903$1,062$0$34,870$29,713$18,526$21,884$26,242$13,147$22,387$7,241$4,840$1,638$1,925$8,025$27,946$29,861$34,038$11,627$35,111$12,689$15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$22,638$23,008$39,518$48,668$50,606$62,108$38,661$58,537$104,529$0$20,000$40,000$60,000$80,000$100,000$120,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201120122013201420152016OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Consolidated Department Reports October 6, 2016 Page 17 of 24 1234567891011122011$20,281 $26,305 $42,734 $44,637 $45,699 $45,699 $80,569 $110,282 $128,807 $150,691 $176,933 $190,0802012$22,387 $29,628 $34,468 $36,107 $38,032 $46,057 $74,004 $103,865 $137,903 $149,529 $184,640 $197,3292013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $40,201 $63,209 $102,727 $151,395 $202,001 $264,109 $302,770 $361,307 $465,836$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000$500,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2016 BUDGET $264,000 Consolidated Department Reports October 6, 2016 Page 18 of 24 STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARSMonthTourism LOT Five year average percentageFY16 Budget dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober4.51%November2.51%December5.83%1st Quarter TotalJanuary6.91%55,313 99,990 80.77% 99,990 55,313 80.77%February7.44%59,481 100,890 69.62% 200,880 114,793 74.99%March5.77%46,135 85,253 84.79% 286,133 160,928 77.80%2nd Quarter Total 160,928 286,133 77.80%April2.56%20,494 70,264 242.86% 356,397 181,422 96.45%May4.02%32,169 97,418 202.83% 453,815 213,591 112.47%June10.30%82,423 168,375 104.28% 622,190 296,014 110.19%3rd Quarter Total 135,086 336,057 148.77%July20.00%160,017 235,006 46.86% 857,196 456,031 87.97%August18.42%147,396 206,080 39.81% 1,063,276 603,427 76.21%September11.72%93,759 154,995 65.31%1,218,271 697,186 74.74%4th Quarter Total 401,172 596,081 48.58%Total100.00%697,186 1,218,271 209.47%697,186 1,460,395 30-Sep-16Consolidated Department Reports October 6, 2016 Page 19 of 24 MonthFY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 TotalsOctober14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 136,176November 11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 80,902December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 181,495January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 196,461February20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880March15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 162,523April7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,1658,719 11,641 15,255 73,336May11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 111,271June23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,287 276,520July47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 82,520 543,012August44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598 71,300 489,466September26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346304,272Total Dollars Received258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 395,130 2,778,904LOT Actual Dollars Earned per MonthConsolidated Department Reports October 6, 2016 Page 20 of 24 TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARSMonth FY11 FY12 FY13 FY14 FY15Five year averageFY16 Budget dollarsFY16 Budget + Contingent dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober 4.85% 4.70% 3.96% 4.02% 5.03%4.51%15,773 19,270 22,085 40.02% 22,085 15,773 40.02%November 2.33% 2.32% 2.38% 2.47% 3.06%2.51%8,774 10,720 12,986 48.00% 35,071 24,547 42.87%December 6.51% 5.29% 6.23% 5.44% 5.68%5.83%20,372 24,889 31,168 52.99% 66,239 44,919 47.46%1st Quarter Total 44,919 54,880 66,239 47.46%January 7.37% 6.48% 6.30% 7.44% 6.98%6.91%24,166 29,524 31,157 28.93% 97,396 69,086 40.98%February 8.38% 7.48% 7.28% 6.60% 7.43%7.44%25,987 31,749 32,613 25.50% 130,009 95,073 36.75%March5.03% 6.59% 6.60% 5.81% 4.80%5.77%20,156 24,626 23,712 17.64% 153,721 115,229 33.40%2nd Quarter Total 70,310 85,900 87,482 24.42%April2.61% 2.54% 2.01% 2.61% 3.03%2.56%8,954 10,939 15,255 70.38% 168,976 124,183 36.07%May3.40% 3.59% 3.62% 4.62% 4.88%4.02%14,055 17,171 22,047 56.87% 191,023 138,237 38.18%June8.72% 9.62% 10.98% 11.10% 11.09%10.30%36,011 43,995 50,287 39.64% 241,310 174,248 38.49%3rd Quarter Total 59,019 72,105 87,589 48.41%July20.98% 20.57% 20.27% 19.60% 18.58%20.00%69,911 85,413 82,520 18.04% 323,830 244,159 32.63%August 18.73% 18.56% 18.76% 19.49% 16.58%18.42%64,397 78,676 71,300 10.72% 395,130 308,557 28.06%September 11.09% 12.26% 11.61% 10.79% 12.86%11.72%40,963 50,046 56,603 38.18%451,733 349,520 29.24%4th Quarter Total 175,272 214,136 210,423 20.06%Total 100.00% 100.00% 100.00% 100.00% 100.00%100.00%349,520 427,020 451,733 138.43%349,520 427,020 483,841 Year to date the actual revenues received for FY16 are 18.17% OVER the year to date revenues for FY15 and 46.81% over the 5 year average year to date.30-Sep-16Consolidated Department Reports October 6, 2016 Page 21 of 24 80,000 90,000 Five Year Actuals Comparison to Average70,000 50,000 60,000 40,000 20,000 30,000 10,000 ,‐October November December January February March April May June July August SeptemberAveragesFY11FY12FY13FY14FY15FY 16ForecastConsolidated Department Reports October 6, 2016 Page 22 of 24 30 00040,000 50,000 60,000 70,000 80,000 90,000 LOT FiveYear Average Compared to FY16 Actual October November December January February March April May June July August SeptemberAverage13,753 7,780 17,685 21,098 22,493 17,472 7,882 12,550 31,860 60,575 55,946 36,163 Budget15,773 8,774 20,372 24,166 25,987 20,156 8,954 14,055 36,011 69,911 64,397 40,963FY15 Actual22,085 12,986 31,168 31,157 32,613 23,712 15,255 22,047 50,287 82,520 71,300 ‐Forecast56,603‐10,000 20,000 30,000 AverageBudgetFY15 ActualForecastConsolidated Department Reports October 6, 2016 Page 23 of 24 McCall Public Library 208-634-5522 www.mccall.lili.org Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed Sun Mon Tue Wed Thu Fri Sat 25 26 27 28 29 30 1 2 3 4 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 5 10:30-11:00 StoryStop 4:00—5:30 Clase de Ingles 6 10:30-11:30 Story Time 7 8 9 10 11 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 12 10:30-11:00 StoryStop 4:00—5:30 Clase de Ingles 7:00 Alpine Playhouse Film 13 10:30-11:30 Firetruck Story Time 14 1:30-2:30 Every Child Ready to Read 15 . 16 17 18 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 4:00-6:00 Seasonal Job Fair 19 10:30-11:00 StoryStop 4:00—5:30 Clase de Ingles 20 10:30-11:30 Story Time 21 1:30-2:30 Every Child Ready to Read 22 23 24 25 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 26 10:30-11:00 StoryStop 4:00-5:30 Clase de Ingles 6:30—8:30 Adult Board Gaming 27 10:30-11:30 Story Time 28 1:30-2:30 Every Child Ready to Read 3:30-5:30 Makerspace 29 30 31 4:00-5:00 Halloween Face Painting 1 2 3 4 5 Primary Business Address Your Address Line 2 Your Address Line 3 Your Address Line 4 Your business tag line here. Phone: 555-555-5555 Fax: 555-555-5555 E-mail: someone@example.com O c t o b e r 2 0 1 6 P r o g r a m s SPECIAL EVENTS: Firetruck Story Time October, 13th 10:30 We will be having a special storytime for Fire Pre- vention Week, with the McCall Fire Department and their big red truck! Every Child Ready to Read October 14th, 21st , and 28th 1:30 – 2:30 Attend our hour-long sessions of pre-school, with literacy as the emphasis. For ages 4-5, registration is required. Seasonal Employment Job Fair October, 18th 4:00 - 6:00 Looking for a seasonal job? We will have Brundage, Tamarack, Little Ski Hill, Ridley’s and more, at the McCall Public Library with applications at the ready! Adult Board Gaming The last Wednesday of every month (10-26, 11-30, 12-28) 6:30-8:30 Bring in your friends for a fun night of playing your favorite board games! Play one of our games, or bring in one of yours. This program is for ages 16+. Light refreshments will be provided. No registration is required, just come on in and join the fun! Makerspace October, 28th 3:30 – 5:30 Perler Beads! Come discover this beaded art form using plastic beads to create something spooky and 8-bit retro cool! Halloween October, 31st 4:00-5:00 Face-painting, trick or treat, and plenty of spooki- ness! Come dressed up, and if you want, let us en- hance your costume with some spooky face painting. ONGOING PROGRAMS: Chess Club ~ Tuesdays 4:00 pm – all ages, all levels. Board Gaming ~ First Tuesdays 3:30 -5:30pm—Play Munchkin, Forbidden Island, Monopoly and more! all ages. Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children ages 0-3 (with adult). Tech Tuesdays ~ Tuesdays— 4:00pm-5:30pm –Dedicated time for 3D printing, help with e-books, and overdrive. Children’s Story Time ~ Thursdays 10:30 - 11:30 am Ages 3-5 (with adult). Preschool stories, art, and social time. Consolidated Department Reports October 6, 2016Page 24 of 24