HomeMy Public PortalAbout08 - Consolidated report AugustPage 1 of 2
City Manager Department Report -
MEMORANDUM
Please find my highlights from the month of August below:
1. Streets LOT
Nathan Stewart and Horrocks Engineering have completed individual property owner meetings
along Commerce Street, and have also reviewed initial survey and modeling information. A
follow-up discussion with the Council is being scheduled for 23 September to present the
findings of research and discussions on this topic. At this meeting, four roadway sections with
estimated respective costs will be presented to the Council for consideration. Staff will request
that the Council make a selection for a roadway section during this meeting. An invitation to
property owners on Commerce Street will be sent prior to this meeting.
Conversations regarding a potential LID to pave streets have continued, primarily with property
owners along Flynn, Chipmunk, and Conifer. Staff is continuing to provide maximum assistance
to the property owners for pursuit of an LID on these streets. It is anticipated that property
owners will initiate a petition process in early winter to seek interest for forming an LID on these
streets.
2. Public Works Director Recruitment
A first round of interviews has been conducted. A second round of interviews is scheduled to
occur on September 6th. It is expected that a selection will be recommended to the City Council
following completion of the second round of interviews.
3. Parks and Recreation Director Recruitment
A vacancy to fill this position was released at the end of July and closed on August 22nd. Eleven
full applications were received for this position. I am now in the process of forming a committee
to begin the process of interviewing applicants for this position.
4. Sewer Rate Study
Staff members from PLRWSD and the City will meet for a joint phone call with FCS on 12
September. The purpose of this meeting will be to provide any final data needed by FCS, and to
clarify assumptions utilized by FCS in the process to date. Following this meeting, I expect there
TO: City Council
FROM: Nate Coyle
DATE: 09/08/2016
RE: CITY MANAGER DEPARTMENT REPORT— AUGUST
____________________________________________________________________________________
Consolidated Department Reports
September 8, 2016
Page 1 of 26
Page 2 of 2
City Manager Department Report
to be a number of meetings to being reviewing and discussing the data, which is the point at
which I believe Council engagement will be appropriate. Council Member Giles has volunteered
to assist this committee and I will intend to coordinate with him to provide input as we begin
reviewing data prior to presentation to the full Council.
5. Sewer Planning Discussions
I am preparing the next discussion for City Council to occur during this meeting. Staff also met
with representatives from DEQ on 30 August to discuss our current status and also review
permitting options in the event that consolidation is not successful. I will provide an update of
this information during theh presentation that I provide to the Council.
6. July 4th Follow-up
The survey for July 4th has been released to the general public and to businesses within McCall.
The survey will be available until 7 September, after which time staff will compile results of the
survey and prepare an update to the City Council.
7. Golf Course Survey
In accordance with the current agreement for golf professional services with Allan Morrison, the
City will conduct an annual survey to review satisfaction of services by the golf pro. This year,
staff has discussed the survey with the Golf Course Advisory Committee and is expanding the
survey to also receive feedback on other operations of the golf course conducted by city staff
members. The results of the survey will be shared with the City Council and considered during
contract discussions moving forward.
Consolidated Department Reports
September 8, 2016
Page 2 of 26
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Department Project Comments Status
Airport AIP-21 Land
Acquisition
City’s legal team is in the process of serving the
landowners.
Ongoing
Airport Minimum
Standards and
Rules/
Regulations
Review
Corrections to typos and clarification of paragraph 8-
16-7-G-4 made. Submitting for Council’s approval.
Ongoing
Airport Hangar Lease
Rate Analysis
Airport staff working on analysis for City Council’s
consideration.
Ongoing
Airport AIP-22 Snow
Removal
Equipment
Tentative delivery of equipment in January 2016. Ongoing
Airport AIP-23 Ramp
Rehabilitation
Held preliminary conversations with FAA to develop
scope of FY17 ramp repair project. Up to $1 million
AIP grant funds expected to be available for repairs.
New
Community
Development
Building See attached chart for building permit status and
comparison to previous years.
Updated
Community
Development
Building Library Expansion Committee continues to work with
consultants.
Updated
Community
Development
Geographic
Information
Systems (GIS)
Organized the bike and pedestrian counts, assisted in
auto traffic turn counts. Continued to assist with data
and maps for the comp plan update and transportation
master plan. Assisted in compiling data for research
being done by the U of I for Valley County. Working
on recreation maps for the parks and rec dept.
Updated
Community
Development
Grants See attached Grant Status Report for updates.
Assisted with ICount bike/ped counts.
Updated
Community
Development
McCall In
Motion
Workshops for McCall In Motion boat tour on
September 12 2-4:45pm. There will also be a
workshop on September 13 for key community
initiatives. Public workshops schedule at 5:30 pm on
the 13th and 10 am on the 14th. A new survey will be
released on Sept. 8. Staff working on reviewing
documents to date.
Updated
Community
Development
Building,
Planning and
Zoning
Staff has archived project files and is updating the
secondary archive database.
Updated
Consolidated Department Reports
September 8, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Community
Development
Planning &
Zoning
Commission
The September 6 meeting agenda includes 1 zoning
amendment, 1 subdivision plat amendment, 1 PUD
amendment, 1 Vacation of Right of Way, 2
Conditional Use Permits, 5 Record of Surveys, 7
Design Reviews, 6 Scenic Route, and 2 Shoreline
applications.
Updated
Community
Development
Public Art The Rotary Park railings project is completed and
looks fabulous.
Updated
Community
Development
Payette River
Scenic Byway
(PRSB)
The byway will meet with the Payette River Water
Trails committee August 3 to discuss coordination of
like efforts.
Updated
Community
Development
McCall
Improvement
Committee
The McCall Improvement Committee met August 4.
The first McCall in Bloom “Secret Garden Tour” was
a success. The Golden Gnomes for the McCall in
Bloom contestant competition were awarded on
August 15. Congratulations to the Parks Department
for winning the Non-Profit category for Centennial
Plaza!
Updated
Community
Development
McCall
Redevelopment
Agency (MRA)
MRA issued a Request for Proposals for the parcel
owned on Pine Street.
Updated
Community
Development
Centennial
Committee
The Centennial Committee is working on final tasks
for Plaza completion.
No change
Community
Development
Historic Pres.
Commission
The HPC met August 15 and 29. Work continues on
the DVD project.
Updated
Golf Staffing At the end of the month of August there were three of us
working full time and we had 12 seasonal employees. 1 of
those is working part time. The staff that we have this year
is working out great. The end of the month we started
losing people but we have enough to get us through.
Update
Golf Greens The greens when through the month in good shape. We
continued to work on patching #1 where we had the
fertilizer burn. We still have some work to do but it is
growing in. The greens held up great through a month of
tournaments
Update
Golf Equipment We purchased a used fairway mower from Whitetail this
month with LOT funds and just in time as one of our
mowers hydraulics is failing. We will use parts off of it to
keep the other one running until we can get a replacement
next year.
Update
Consolidated Department Reports
September 8, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Golf Vole Damage We still seem to have a large number of Vole holes around
ponds and wetlands so we are treating those so we
hopefully won’t have so many this winter. We seem to
have a run on those and gophers this year.
Update
Golf Revenue Revenue continues to be running ahead of last year and we
have been busy. We are up mostly in daily greens fees.
No Change
Golf Club House The window and door replacement project is complete.
They look great and hopefully will help with the heat this
winter. Carol filed for an energy efficiency rebate from
Idaho Power and we are hoping to get $1737.50 back.
Complete
Golf Irrigation The system has been running pretty smoothly although we
ran short of well water during the last hot spell.
No change
Golf Chipper mulch We used the two piles of chipper mulch that we had from
grinding trees and brush around the parking lot and other
beds on the golf course. We are making room for more
this fall.
Update
Golf Tournaments Tournaments are going well and are full. We seemed to
have one every week this month. The Chapman was full
with a waiting list so we changed to a double shotgun to
let more teams in. This also left Cedar open all day for
open play. The two man scramble in September has been
full with a waiting list sense June.
Update
Golf Brush trimming Our crew has been busy cutting out dead brush and cutting
lower limbs on trees. They have also been building some
wildlife sanctuaries out of logs and brush to use some of
the material up until we get a chipper.
Update
Information
Systems
Work focus
and projects
Virtual desktop infrastructure (VDI) hardware and
software have been acquired after vendor delays.
Pilot project for the Public Library is underway.
Objectives are cost savings in desktop hardware and
less labor intensive management of public access
computing.
Final round purchasing of replacement staff
computers and network equipment for FY16 is in
process.
Examining cost and feasibility of moving to cloud-
based email and/or office productivity suite services.
Consulting with staff and other authorities for
security concerns and records manageability.
Updated
Consolidated Department Reports
September 8, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Professional development course work for FY16 is
being selected and purchased, with focus on the
City’s specific hyperconverged datacenter
infrastructure administration.
Information
Systems
Facilities A challenge is facilities planning efforts across
departments and funds, where IT coordination must
occur early in the process. Planned and opportunistic
projects to modernize data infrastructure in City
facilities will continue whenever possible. Some
facility networks have been operating over cabling
that is nearly 20 years old and in poor condition. Tie-
in to facilities planning and rehabilitation.
Updated
Library Upcoming
programs
Please see the calendar for your library’s upcoming
September programs included with this report.
Ongoing
Library Statistics August statistics included in this report. For the next
3 months, Library statistics will come to you delayed,
the following months, due to the change in Council
meeting schedule.
Complete
Library Story Stop Every Wednesday, children ages 0-3. Makes for a
crowded but fun atmosphere for families.
Ongoing
Library Story Time Every Thursday 10:30-11:30 a.m. Reading and art
activities aid childhood development. Ages 3-5 with
adult.
Ongoing
Library Building
Expansion
Survey
The online survey (also available at the front desk)
captured opinions of those unable to attend meetings.
Survey is closed. Results were provided to
consultants.
Complete
Library Building
Expansion
Library design professionals Humphries Poli
presented several preliminary ideas to Committee,
Board, Community Development Department, City
Manager and Library staff August 29-31st. They have
narrowed their work down to 2 alternatives and are
now further developing the feasibility of those
designs for our City campus, library and other
involved departments.
Humphries Poli also met with groups of students and
teachers at PLMS and MDHS. They are incorporating
the work of City staff and other consultants working
Ongoing
Consolidated Department Reports
September 8, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
for the city as they develop the library space (i.e.
parking study, etc) Next visit is late September or
October, TBA.
Library Harry Potter
Release Party
Youth librarians and library patrons celebrated the
latest addition to the famous Harry Potter book series.
Trivia games, giveaways, and snacks.
Complete
Library Deconstruction
Makerspace
August 26th, the library conference room was
transformed into a 3D printing, robot coding Mecca
as kids of all ages came to enjoy deconstructing old
pieces of unusable tech devices, and creating them
into new pieces of jewelry. The room was packed and
every inch of space on tables and floors was used!
Complete
Library LIBRARY sign Summer Reading Program middle school students
designed a new sign for the West side of the building.
Library staff thanks Parks & Rec for their help
installing the sign, and we’ve gotten lots of positive
feedback about this project, sponsored by McCall
Artists Connection and featured in the Star News.
Complete
Library Summer
Reading
Programs
Summer reading ended with a bang this month and
we are all still reeling. 178 children participated, with
125 completing the program.
Complete
Library Summer
Reading
Program
Survey
Parent feedback included:
“Every year my kids look forward to your reading
program and it is one of the highlights of their
summer. It 100% encourages them to read more.”
“My daughter read new books she wouldn’t have
without this program. We really appreciated this
opportunity for social interaction since we
homeschool.”
“Challenge was that the program was full before
we could even sign up.”
“More space provided by a new/expanded library
would be great for all programs.”
Complete
Library ESL classes Free ESL classes featured in the Star News. Our local
schools are eager to send Spanish speaking parents to
this free class to aid communication. Child care is
provided and the class is taught by experienced
volunteer teachers. Please help us spread the word to
employers in the area.
Ongoing
Consolidated Department Reports
September 8, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Library Tech Tuesdays Casey has developed quite a following of kids who
come to use the 3D printer and play board games
while the printer is working. Staff are available to
help the public with their e-readers any day, but Tech
Tuesdays have been designated as a special time for
folks to bring in their devices so we can help them
log into OverDrive, our e-book application, or to print
3D items. Tuesdays, 4-6 PM.
Ongoing
Library Job Opening Jasmine Platt has resigned her position as Clerk I to
pursue another job. We hope to hire a new person
immediately.
Ongoing
Library Grants for
digitizing local
history records
Scanning continues slowly with volunteers. We are
applying for an Idaho Heritage Trust grant to leverage
the 50% matching already granted by the LOT
commission to temporarily hire someone to complete
the first scanning stage of this large project.
Ongoing
Parks &
Recreation
Partnerships Summer partnerships in Progress. In
Progress
Parks &
Recreation
City Website Updating City Website to flow better with online
registration page/content.
Ongoing
Parks &
Recreation
Online
Registration
Working with current provider to update all
upcoming program offerings and learning new
additional features to the site. Also working with
City Communications manager on enabling more
marketing/linking capabilities with TeamSideline.
Ongoing
Parks &
Recreation
Environmental
Action
Committee
Working on Green initiative, air quality, Payette Lake
water quality, and noxious weeds projects. Proposals
going forward to Council for Air Quality regulations
and Green Business practices to be endorsed by the
City of McCall. Open seat for high school
representative.
In
Progress
Parks &
Recreation
Parks &
Recreation
Advisory
Committee
On hold until September In
Progress
Parks &
Recreation
Rec Social
Media/
Communications
Working with communications manager to streamline
Rec related correspondence to interested user groups.
In
Progress
Consolidated Department Reports
September 8, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Parks &
Recreation
Alternative
partners/
programming
Ongoing efforts to work with local private
organizations to develop opportunities for additional
programming.
Ongoing
Parks &
Recreation
Helmet Loaner
Program/Schol
arship
$600 used for Helmets purchased and $400 to be used
for students. Working with school to identify 10-15
scholarships based on need and whole student
concept. Re-visit Fall 2016.
In
Progress
Parks &
Recreation
Summer
Equipment
Purchases
Inventory existing gear and ordering projected items
needed.
Complete
Parks &
Recreation
Summer
Programs
All youth & Adult programs are over Complete
Parks &
Recreation
Employees/
Volunteers
PAR Director position is vacant; interviews are
currently underway
Administrative Assistant position is still vacant
In
Progress
Parks &
Recreation
Fall Programs Currently planning Fall/Winter; Fall Soccer starts
Sept 6-29; youth wrestling, volleyball skills, youth
basketball, adult indoor soccer, volleyball; trips &
tours to Boise this later this winter;
Fall/Winter guide to come out last week of September
In
Progress
Parks &
Recreation
Mountain Bike
Skills Park
Project is way ahead of schedule, should be
completed by Saturday, September 03. Will schedule
a ribbon cutting sometime in early September.
In
Progress
Parks &
Recreation
Rec program
overview
Due to 2017 budget- reviewed programs to be cut for
2017. Possible cuts include snorkeling, fly tying,
swim lessons, Mile High Mile
In
Progress
Parks &
Recreation
Riverfront Park Engineering drawings for road, parking, and storm
water conveyance, are almost complete – Work is
scheduled for early September and through the fall.
In
Progress
Parks &
Recreation
Summer/Fall
transition
Seasonal staff is fading out – parks crew is
transitioning into fall projects and cleanup.
In
Progress
Parks &
Recreation
Downtown
Sidewalk Brick
Repairs
Will continue as time permits In
Progress
Parks &
Recreation
Parks Shop and
Office Planning
Identifying needs and finalizing location. In
Progress
Consolidated Department Reports
September 8, 2016
Page 9 of 26
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Parks &
Recreation
Rotary Park
Construction
Construction work is underway and should be
completed by the end of September for phase one and
mid-November for phase two.
In
Progress
Parks &
Recreation
Way-finding
signage
Working with CD on the design and implementation
of way finding signs.
In
Progress
Police Personnel Officers Butler and Darling are currently in the first
phase of the McCall Police Department’s Field
Training Program.
They are scheduled to attend the Idaho POST
Academy September 1, 2016 – November 18, 2016.
Complete
Police Training No training was scheduled for August, 2016.
Complete
Police Training Adam Benjamin is scheduled to attend Field Training
Officer training in Meridian, Idaho, September 11-16,
2016.
Chief Justin Williams, Corporal Seth Arrasmith, and
Officer Adam Benjamin are scheduled to attend Basic
Firearms Instructor training in Meridian, Idaho,
September 25-30, 2016.
Ongoing
Police Community
Service
The McCall Police Department continues to accept
expired, unwanted, or unused over the counter and
prescription medication during normal business
hours, Monday - Friday 8:00am – 5:00pm.
McCall Officers are continuing to work with the
National Highway Safety Board, Idaho
Transportation Department, and Idaho State Police on
emphasis patrols for Seat Belt Usage, Aggressive
Driving, and DUI awareness. In return McCall Police
Department receives Grant Money for needed
equipment. The police department is using the
money to upgrade video and radar systems in the
patrol cars.
Ongoing
PW Admin/
Engineering
DEQ Water
Planning Grant
Water model calibration ongoing. Ongoing
Consolidated Department Reports
September 8, 2016
Page 10 of 26
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
PW Admin/
Engineering
DEQ
Wastewater
Planning Grant
Winter Storage
Pond
Groundwater
Study
Groundwater monitoring well drilling bids were
received on 8/29. Pending contract award, wells will
be constructed in September/October with sampling
to begin in late October.
Ongoing/
Updated
PW Admin/
Engineering
Utility Rate
Study
PW and SPF revised WW-treatment and WW-
collections CIP based on new cost research. Provided
updated CIP to FCS. Formal memo, spreadsheet and
work session conducted with Council to discuss CIP.
Ongoing/
Updated
PW Admin/
Engineering
Asset
Management
Software
Training began with department heads in the
water/wastewater departments, and at that time it was
felt that additional data needed to be available for
field work. Currently working with Elements on
those additional system enhancements prior
deploying to field staff
Ongoing/
Updated
PW Admin/
Engineering
Land Use
Application
Development
Reviews
City Engineer working with Community
Development of application review (engineering and
PW review/approval) for 5 ROS, 6 DR, 1 SR, 1 SUB,
and 12 CUP projects. Multiple pre-application
meetings with developers and city staff.
Ongoing/
Updated
PW Admin/
Engineering
Public Works
Fees
Staff is currently reviewing proposed fee increases to
properly recover costs related to sewer disposal and
ROW utility permitting.
Ongoing
PW Admin/
Engineering
Emergency
Outfall
Discharge Pipe
Line found to be damaged at intersection with new
sewer main for Reserve on Payette. Formal letter
sent to Reserve’s contractor Hess Construction by
White Peterson in early September. Repair schedule
pending response from Hess Construction.
Ongoing/
Updated
PW Admin/
Engineering
Community
Choices 2016
Streetscape
Improvements
Ongoing punch list items still being completed. Final
completion anticipated by the end of September.
Ongoing/
Updated
PW Admin/
Engineering
Transportation
Master Plan
Peak summer turning movement counts completed.
Traffic counter deployment is ongoing. Logan
Simpson team compiling transportation “Bid Ideas”
for September public involvement activities.
Ongoing/
Updated
Consolidated Department Reports
September 8, 2016
Page 11 of 26
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
PW Admin/
Engineering
Edgewater
Circle Water
Main
Final design plans completed by Horrocks. City
Engineer completing DEQ review. Construction
Engineering and Inspection to be completed by
Crestline Eng. and Horrocks. Notice to property
owners will be sent in early September. Bid opening
scheduled for 9/7. Pending contract award,
construction to begin in late September.
New/
Ongoing
PW Admin/
Engineering
Drainage
Management
Guidelines –
treatment storm
update
Will present resolution for County approval during
September or October to allow modifications to apply
to Impact Area.
Ongoing/
Updated
PW Admin/
Engineering
Commerce
Street
Reconstruction
Property Owner meetings completed. Horrocks
preparing multiple “Complete Street” section options
with associated cost estimates. Sections to be
presented to Council at 9/23 work session.
Ongoing/
Updated
PW Admin/
Engineering
Downtown
Core
Construction
Feasibility
Conceptual stormwater treatment system evaluated.
Planning for upcoming city staff, council, and public
meetings this fall.
New/
Ongoing
PW Admin/
Engineering
Sewer Reuse
Permit
Financing
Staff/JWAG reviewing/revising Annexation
Agreement. Met with DEQ to review PLRWSD
permit review status and discuss
ownership/management permitting options for
treatment and disposal facilities.
New
/Ongoing
PW Admin/
Engineering
Deinhard
Bridge –
Expansion
Joints
Horrocks and Streets Dept. received proposal from
CPC to complete work. Contract awarded in late
August. Work to be completed in September.
New/
Ongoing
PW Admin/
Engineering
PW roof repair Public Works and Garland Company prepared bid
specifications and conducted formal bidding for roof
replacement on the PW building. Bids will be
received in early September. Pending award,
construction would be completed by the end of
October
New/
Ongoing
PW
Streets
Right-of-Way
Maintenance
Crews continue working on storm drain issues around
town as time allows.
Ongoing/
Updated
PW
Streets
Seal Coating Sealing coating of Mill Street parking lot is on hold
until end of August.
Updated
Consolidated Department Reports
September 8, 2016
Page 12 of 26
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
PW
Streets
Dust abatement Additional dust abatement materials just received, so
additional abatement will be done on as needed bases.
Ongoing
PW
Streets
Street
Sweeping
Street sweeping continues as needed. Ongoing
PW
Streets
Customer
Complaints
Customer complaints are being addressed in a timely
manner with the city manager assistance when
necessary.
Ongoing/
Updated
PW
Streets
Street
Maintenance
Crews continue to repair pot holes in the down town
core.
Ongoing
PW
Streets
Emergency
Call-Ins
1 emergency call out this month. Updated
PW
Streets
Street
Striping/City
All painting is completed except for the Mill Street
parking lot which can’t be done until it is seal coated.
Updated
PW
Sewer
Collection
Manhole
Inspection
Inspections are going well. Ongoing
PW
Sewer
Collection
Emergency
Call-Outs
Duty phone employee’s responded to 3 emergency
call outs for the month (lift station alarms).
Ongoing/
Updated
PW
Sewer
Collection
Sewer Main
Flushing
Continue to flush slow-moving sewer mains. Ongoing/
Updated
PW
Sewer
Collection
Private Line
Connection
Inspections
Received requests but was unable to perform as the
camera was out for repairs.
completed
PW
Sewer
Collection
Routine Lift
Station
Maintenance
Crews perform routine system checks at every lift
station twice a week.
Ongoing
PW
Sewer
Collection
New Sewer
Connections
6 new sewer connections for the month. Ongoing
PW
Sewer
Treatment
Routine
Maintenance
Performing typical maintenance duties and water
testing.
Ongoing/
Updated
PW
Sewer
Treatment
J-Ditch/Winter
Storage Pond
Pond is low enough now that we have scheduled sub-
contractor to inspect and make repairs to the liner. It
will be up to PLWSD to determine if they will run the
pumps one more time prior to the end of irrigation
season.
Ongoing/
Updated
Consolidated Department Reports
September 8, 2016
Page 13 of 26
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
PW
Sewer
Treatment
Wastewater
Treatment
Facility
The current fencing at the plant does not run the full
perimeter of the property, so additional wire fencing
is being added. At some point we will need to budget
for replacing these areas with a chain link fencing
system
New
PW
Sewer
Treatment
Sand Filter
Testing
Running sand filters again for additional data. New
PW
Water
Distribution
Main Service
Line Repairs &
Boil Notices
Repaired line on Ernesto that required boil notice. Updated
PW
Water
Distribution
Dig Line
Requests
Responded to 45 dig line requests to mark both water
& sewer infrastructure.
Updated
PW
Water
Distribution
Emergency
Call-Ins
2 emergency call ins for water issues. Ongoing/
Updated
PW
Water
Distribution
New Water
Services
Had 15 new water services for the month. Ongoing/
Updated
PW
Water
Distribution
Work Orders The crew responded to 11 work orders from
customers and 3 from Utility Billing.
Ongoing/
Updated
PW
Water
Distribution
Fire Hydrant
Repairs
Repaired one fire hydrant this month in Whitetail Ongoing
PW
Water
Distribution
Pre Turn-off
Door Hangers
Crew hung 29 door hangers for Utility Billing. Updated
PW
Water
Distribution
MXUs No MXUs were replaced this month. Updated
PW
Water
Distribution
ECRs No ECRs were replaced this month. Updated
PW
Water
Treatment
Routine
Maintenance
Facility components are routinely inspected and
repairs are made as needed.
Ongoing
Consolidated Department Reports
September 8, 2016
Page 14 of 26
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MONTHLY CONSOLIDATED DEPARTMENT REPORT
PW
Water
Treatment
Legacy Raw
Water Station
Normally during the summer, the water treatment
plant changes over from the Legacy Raw water
station to Davis Beach, as the pumps are larger at
Davis. The intake line out in the lake for Davis
Beach is only 35’ deep compared to 80’ deep for
Legacy Beach. Legacy delivers clearer source water
to the plant. At the recommendation of SPF, we are
only pulling water from Legacy, and utilizing the
Eastside Water Tank at peak demand periods. So far
the change in this process has run flawlessly. Will
continue to monitor and compare data results for pros
& cons.
Updated
PW
Water
Treatment
Test Pilot Filter Task order approved by City Manager for $7573.00.
SPF will design the plant schematic, provide list of
needed equipment, develop standard operating
procedures, and assist with setting up and analyzing
test results.
Updated
PW
Water
Treatment
Effluent Flows Summer flows have begun and we are now up from
running 1.5 million gallons per day to a consistent out
flow of over 2 million gallons per day.
Ongoing
PW
Water
Treatment
Back Wash
Activities
Double backwash activities continue, with an
employee coming in at 5:00 am each day.
Updated
PW
Water
Treatment
Raw Water
Chlorine
Assessment
Task Order in the amount of $6573.00 has been
approved by City Manager for SPF to assist with
developing chlorine alternatives for the raw water
intake system. Each building currently stores gaseous
chlorine.
New
Consolidated Department Reports
September 8, 2016
Page 15 of 26
GRANT STATUS REPORT‐ September 8, 2016 Department Project NameProject Manager PurposeFunderAmountStatusStreets Department Mission St. Reconstruction TBD Reconstruct Mission St. from Deinhard to S. City Limits FHWA through LHTAC $1.525 million No change. Streets Department TIGER 8 Nathan Stewart/Cris Malvich Reconstruct downtown core; streets/water/sewer/sidewalks US DOT $5,843,239 NOT AWARDED. Better luck next year! Parks Mountain Bike Skills Park Kurt Wolf Design and construct skills park on MDSD property IDPR $11,994 Update: project nearly complete. Parks Riverfront Park Access Improvements Kurt Wolf Improve road surface, parking, and stormwater management at Riverfront IDPR $17,866 Update: project to begin in fall, 2016. Community Development Public Art Project Delta James Install public art in Rotary Park Idaho Commission on the Arts $10,000 Updated: project is nearly complete. Public Works/Water Water Master Plan update Nate Coyle Update master Plan Dept. of Environmental Quality $87,500 Revised amount: $89,998 No Change: Project is underway. Public Works/Sewer Groundwater StudyNate Coyle Study leakage at wastewater pond Dept. of Environmental Quality $77,000 No Change: Project is underway. Streets Department Commerce Street Reconstruction Nathan Stewart Reconstruction of Commerce; stormwater and sidewalks Local Highway Technical Assistance Council $100,000 No change. Project to occur in 2017 Consolidated Department Reports September 8, 2016Page 16 of 26
$20,281$6,024$16,429$1,903$1,062$0$34,870$29,713$18,526$21,884$26,242$13,147$22,387$7,241$4,840$1,638$1,925$8,025$27,946$29,861$34,038$11,627$35,111$12,689$15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$22,638$23,008$39,518$48,668$50,606$62,108$38,661$58,537$0$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201120122013201420152016OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPConsolidated Department Reports September 8, 2016Page 17 of 26
1234567891011122011$20,281 $26,305 $42,734 $44,637 $45,699 $45,699 $80,569 $110,282 $128,807 $150,691 $176,933 $190,0802012$22,387 $29,628 $34,468 $36,107 $38,032 $46,057 $74,004 $103,865 $137,903 $149,529 $184,640 $197,3292013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $40,201 $63,209 $102,727 $151,395 $202,001 $264,109 $302,770 $361,307 $361,307$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000$400,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2016 BUDGET $264,000 Consolidated Department Reports September 8, 2016Page 18 of 26
MonthFY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 TotalsOctober14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 136,176November11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 80,902December18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 181,495January17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 196,461February20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880March15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,712 162,523April7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,1658,719 11,641 15,255 73,336May11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 111,271June23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,287 276,520July47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296 79,729 543,012August44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598489,466September26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346304,272Total Dollars Received258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 321,039 2,778,904LOT Actual Dollars Earned per MonthTotals represented for July are not final; there are still 3 accomodators that have yet to file their returns.Consolidated Department Reports September 8, 2016Page 19 of 26
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARSMonth FY11 FY12 FY13 FY14 FY15Five year averageFY16 Budget dollarsFY16 Budget + Contingent dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober 4.85% 4.70% 3.96% 4.02% 5.03%4.51%15,773 19,270 22,085 40.02% 22,085 15,773 40.02%November 2.33% 2.32% 2.38% 2.47% 3.06%2.51%8,774 10,720 12,986 48.00% 35,071 24,547 42.87%December 6.51% 5.29% 6.23% 5.44% 5.68%5.83%20,372 24,889 31,168 52.99% 66,239 44,919 47.46%1st Quarter Total 44,919 54,880 66,239 47.46%January 7.37% 6.48% 6.30% 7.44% 6.98%6.91%24,166 29,524 31,157 28.93% 97,396 69,086 40.98%February 8.38% 7.48% 7.28% 6.60% 7.43%7.44%25,987 31,749 32,613 25.50% 130,009 95,073 36.75%March5.03% 6.59% 6.60% 5.81% 4.80%5.77%20,156 24,626 23,712 17.64% 153,721 115,229 33.40%2nd Quarter Total 70,310 85,900 87,482 24.42%April2.61% 2.54% 2.01% 2.61% 3.03%2.56%8,954 10,939 15,255 70.38% 168,976 124,183 36.07%May3.40% 3.59% 3.62% 4.62% 4.88%4.02%14,055 17,171 22,047 56.87% 191,023 138,237 38.18%June8.72% 9.62% 10.98% 11.10% 11.09%10.30%36,011 43,995 50,287 39.64% 241,310 174,248 38.49%3rd Quarter Total 59,019 72,105 87,589 48.41%July20.98% 20.57% 20.27% 19.60% 18.58%20.00%69,911 85,413 79,729 14.04% 321,039 244,159 31.49%August 18.73% 18.56% 18.76% 19.49% 16.58%18.42%64,397 78,676 75,000 16.46%396,039 308,557 28.35%September 11.09% 12.26% 11.61% 10.79% 12.86%11.72%40,963 50,046 56,603 38.18%452,642 349,520 29.50%4th Quarter Total 175,272 214,136 211,332 20.57%Total 100.00% 100.00% 100.00% 100.00% 100.00%100.00%349,520 427,020 452,642 138.43%349,520 427,020 483,841 Year to date the actual revenues received for FY16 are 18.57% OVER the year to date revenues for FY15 and 50.59% over the 5 year average year to date.1-Sep-16Consolidated Department Reports September 8, 2016Page 20 of 26
30 00040,000 50,000 60,000 70,000 80,000 90,000 LOT FiveYear Average Compared to FY16 Actual October November December January February March April May June July August SeptemberAverage13,753 7,780 17,685 21,098 22,493 17,472 7,882 12,550 31,860 60,575 55,946 36,163 Budget15,773 8,774 20,372 24,166 25,987 20,156 8,954 14,055 36,011 69,911 64,397 40,963FY15 Actual22,085 12,986 31,168 31,157 32,613 23,712 15,255 22,047 50,287 79,729 ‐ ‐Forecast75,000 56,603‐10,000 20,000 30,000 AverageBudgetFY15 ActualForecastConsolidated Department Reports September 8, 2016Page 21 of 26
80,000 90,000 Five Year Actuals Comparison to Average70,000 50,000 60,000 40,000 20,000 30,000 10,000 ,‐October November December January February March April May June July August SeptemberAveragesFY11FY12FY13FY14FY15FY 16ForecastConsolidated Department Reports September 8, 2016Page 22 of 26
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARSMonthTourism LOT Five year average percentageFY16 Budget dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober4.51%November2.51%December5.83%1st Quarter TotalJanuary6.91%55,313 99,990 80.77% 99,990 55,313 80.77%February7.44%59,481 100,890 69.62% 200,880 114,793 74.99%March5.77%46,135 85,253 84.79% 286,133 160,928 77.80%2nd Quarter Total 160,928 286,133 77.80%April2.56%20,494 70,337 243.21% 356,470 181,422 96.49%May4.02%32,169 97,416 202.82% 453,886 213,591 112.50%June10.30%82,423 168,375 104.28% 622,261 296,014 110.21%3rd Quarter Total 135,086 336,128 148.83%July20.00%160,017 230,955 44.33% 853,216 456,031 87.10%August18.42%147,396 243,662 65.31%1,096,878 603,427 81.77%September11.72%93,759 154,995 65.31%1,251,873 697,186 79.56%4th Quarter Total 401,172 629,612 56.94%Total100.00%697,186 1,251,873 209.47%697,186 1,460,395 1-Sep-16Consolidated Department Reports September 8, 2016Page 23 of 26
McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed
Library will be Closed Monday, September 5th
Sun Mon Tue Wed Thu Fri Sat
28 29
30
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
31
10:30-11:00 StoryStop
1
10:30-11:30 Story Time
2
3
10:00-3:00 Huge
Used Book Sale
4 5
Library CLOSED
6
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
7
10:30-11:00 StoryStop
6:00-7:00 Succession
Planting
8
10:30-11:30 Story Time
9
3:30—4:30 Pokémon
Safari
10
11 12
13
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
14
10:30-11:00 StoryStop
2:30—4:00pm Clase de
Ingles
15
10:30-11:30 Story Time
16
17
.
18 19
20
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
7:00-9:00 Mushroom
Program
21
10:30-11:00 StoryStop
2:30—4:00pm Clase de
Ingles
22
10:30-11:30 Story Time
23
3:30—5:30 Makerspace
24
25 26
27
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
7:00-9:00 Mushroom
Program
28
10:30-11:00 StoryStop
2:30—4:00pm Clase de
Ingles
29
10:30-11:30 Story Time
30 1
1
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
September 2016 Programs
SPECIAL EVENTS:
Huge Used Book Sale
Saturday, September 3rd 10:00am – 3:00pm
Fill up a bag of books for $3.00!
Succession Planting
Wednesday, September 7th 6:00-7:00pm
Join Advanced Master Gardener Mary Fairburn,
and University of Idaho Extension Melissa
Hamilton as we discuss and learn about ways to
stretch your garden space and season.
Pokémon Safari
Friday, September 9th 3:30-5:00pm
Join us in this new digital craze, and learn a little
about McCall history as we visit local Pokestops and
Gyms. Smartphones not included. Small
children will require chaperones. Stop in at the
library all week for an in-house scavenger hunt and
win cool Pokémon prizes!
Clases de Inglés
Wednesdays September14th - 28th
2:30-4:00pm
Free conversational English classes are available
Fall Mushroom Program
with Kathy Richmond
Tuesday, September 20th
The Bold and Beautiful Boletes 7-8pm
The Positively Peculiar Polypores 8-9pm
Tuesday, September 27th
Royal, Robust Russulas of the World 7 -8pm
Lovely Lactarius from Around the World 8-9pm
Makerspace
Friday, September 23rd 3:30-5:30pm
We will have several design challenges using our 3D
printer, makers tools and a box full of
doo-dads!
ONGOING PROGRAMS:
Chess Club ~ Tuesdays 4:00 pm – all ages, all levels.
Board Gaming ~ First Tuesdays 3:30 -5:30pm—Play Munchkin, Forbidden Island, Monopoly and more! all ages.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children
ages 0-3 (with adult).
Tech Tuesdays ~ Tuesdays— 4:00pm-5:30pm –Dedicated time for 3D printing, help with e-books, and overdrive.
Children’s Story Time ~ Thursdays 10:30 - 11:30 am Ages 3-5 (with adult). Preschool stories, art, and social
time.
Consolidated Department Reports
September 8, 2016
Page 24 of 26
Library Statistics ‐‐ FY2016
Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Totals
2 ‐ 000‐099 8 5 16 17 13 10 10 3 568
3 ‐ 100‐199 14 71510241715 3 2712
4 ‐ 200‐299 7 5 21 16 19 12 8 19 14 13 26
5 ‐ 300‐399 39 46 46 43 30 38 58 60 46 58 57
6 ‐ 400‐499 4241230712 10 5 2
7 ‐ 500‐599 22 18 24 42 38 37 37 36 48 49 48
8 ‐ 600‐699 83 81 87 88 117 86 60 68 105 84 87
9 ‐ 700‐799 64 96 46 81 53 81 59 42 63 51 66
10 ‐ 800‐899 34 36 48 27 28 21 28 25 34 42 42
11 ‐ 900‐919.9 32 34 35 48 40 63 27 41 30 18 37
12 ‐ 929‐999 65 54 37 44 63 48 36 37 40 46 41
13 ‐ Adult Fiction 699 682 692 760 665 809 671 666 764 866 940
14 ‐ Audio Books Circ Set 0283245246921 17 26 28 6
16 ‐ Biography 28 15 18 16 27 32 32 11 18 21 23
17 ‐ Board Books 103 93 81 111 148 134 116 142 127 78 105
18 ‐ CD Fiction Books 222 217 203 196 229 223 241 163 157 178 259
19 ‐ CD Junior Books 70 39 33 41 51 105 54 23 63 63 71
20 ‐ CD Music 10 000000 0 000
21 ‐ CD Non‐Fiction Books 41 38 18 15 19 42 27 28 25 28 49
22 ‐ CD YA Books 44406175 1 9610
23 ‐ Chapter books 138 109 99 126 159 169 139 134 309 278 190
24 ‐ Classic Movies 5 7 7 18 15 15 9 11 15 24 17
27 ‐ Dawn Moudy Collection 694459613 13 6 3
28 ‐ DVD 14 13779483 0 000
29 ‐ DVD Blu‐Ray 16 10 29 13 8 12 6 19 12 8 4
30 ‐ DVD Circ Set 67 104 47 16 11 29 41 19 51 52 5
31 ‐ DVD Fiction 266 325 387 307 319 388 203 145 204 231 252
32‐ DVD Kids 10 13 20 15 26 25 89 166 165 183 175
33 ‐ DVD Non‐Fiction 52 35 53 28 36 51 17 48 23 21 39
34 ‐ DVD TV Series 10 7 8 11 20 23 10 14 21 11 16
35 ‐ E Non‐Fiction 38 46 28 40 64 66 68 92 51 73 54
36 ‐ Eames Collection 6651182 3 030
37 ‐ Early Readers 153 112 151 143 164 128 112 110 235 191 122
38 ‐ Idaho Archives 1022000 0 021
39 ‐ Idaho Room 36 26 25 48 60 99 44 65 57 70 81
40 ‐ Independent Films 5 5 19 10 19 19 9 1 61018
41 ‐ Junior Biography 21 37 23 28 19 29 16 16 12 10 22
42 ‐ Junior Non‐Fiction 356 337 300 273 412 463 328 238 306 353 416
43 ‐ Junior Readers 263 285 235 189 237 263 295 288 494 498 447
44 ‐ Junior Spanish 26 29 49 21 36 37 52 15 14 13 27
45 ‐ Kit 12661271 5 3917
46 ‐ Language learning 2002200 0 032
47 ‐ Large Print 104 67 116 133 100 128 129 168 172 157 148
48 ‐ LP Circ Set 171801000 0 250
49 ‐ Magazine 45 28 28 54 33 42 50 51 69 60 68
50 ‐ Map 0100001 0 004
51 ‐ Oversized 1440174 5 443
52 ‐ Parenting 2003103 0 221
53 ‐ Professional 6020001 3 000
54 ‐ Reference 2411122 1 113
55 ‐ Spanish 10 10 17 11 13 14 5 1 423
56 ‐ Story Books 751 624 699 595 821 875 708 620 774 740 762
57 ‐ Story Collection 24 20 21 9 22 11 12 22 26 29 28
58 ‐ Y A Non‐Fiction 33 12 28 15 26 26 15 6 12 17 26
59 ‐ YA Biography 0000000 0 000
60 ‐ Young Adult Fiction 84 78 89 91 61 70 75 72 145 207 192
Consolidated Department Reports
September 8, 2016
Page 25 of 26
61 ‐ Yount Adult Story Collection 0000000 0 000
Adult Circulation 2068 2057 2124 2141 2063 2453 1894 1821 2069 2201 2429
Young Adult Circulation 121 94 121 106 93 113 95 79 166 230 228
Children's Circulation 1930 1726 1724 1583 2149 2301 1978 1849 2553 2489 2408
Circulation Totals 4142 3914 3992 3859 4334 4892 4002 3776 4816 4956 5065
Attendance 2351 2132 2032 2126 2286 2445 2194 2418 2695 3578 2990
Computer Usage 630 510 459 495 320 546 502 533 624 908 961
ILL's Received 23 37 23 25 28 25 35 27 28 36 30
Reference Requests 509 439 398 412 395 452 373 411 478 612 516
Food for Fines 33 11 28 20 130 84 31 22 79 22 10
Volunteers/hrs 9/15 5/8 6/27 2/7 3/5 17/44 6/12 14/25 14/34 20/45 26/52
Adult Program Attendence 138 174 77 180 92 60 54 84 40 28 9
Young Adult Program Attendence 9 6 23 6 2 914 8 96272
Children's Program Attendence 670 483 551 587 477 740 546 578 507 466 353
Consolidated Department Reports
September 8, 2016
Page 26 of 26