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Home My Public Portal About07 - All Departments Report July MEMORANDUM Please find my highlights from the month of July below: 1. Streets LOT Nathan Stewart is conducting individual meetings with property owners along Commerce Street through the month of August. Once the individual meetings are concluded, an update to the Council will be provided regarding the outcome of these meetings. I previously mentioned that a handful of property owners within the Jasper Subdivision may be interested in formation of an LID to pave roads within their neighborhood. I have also been approached by property owners on Conifer Lane and Flynn Lane with the same interest. Staff is providing assistance to these property owners to help outline the process for pursuit of an LID. 2. Public Works Director Recruitment The advertisement for this recruitment has closed, and staff is reviewing applications in preparation for interviews. The first round of interviews will be conducted during the week of 15 August. An update will be provided to the Council as more information is available. 3. Parks and Recreation Director Recruitment As previously announced, Dennis Coyle will enter retirement on 1 September of this year. A recruitment for this position has been released with a closing date of 22 August. Following closure of the advertisement, a review of applications and interviews will be conducted. I will keep the Council informed as we move along in this process. 4. Sewer Rate Study City staff has answered all follow-up questions for review by FCS. We are now simply awaiting a request for a meeting to review and interpret data from FCS. At this time, we will be able to engage the Council in a discussion regarding rate impact as related to proposed sewer improvements. TO: City Council FROM: Nate Coyle DATE: 8/11/2016 RE: CITY MANAGER DEPARTMENT REPORT— JULY ____________________________________________________________________________________ Consolidated Department Report August 11, 2016 1 of 29 5. Sewer Planning Discussions I believe we are ready to begin presenting components of an option for consolidation to the Council. I have prepared a brief outline with a timeline for these discussions and will review this with the Council during our upcoming meetings portion of the Council meeting. City and PLRWSD staff conducted a focus group with volunteers on 1 August to discussion the reuse process and also introduce our consolidation discussions. We received great feedback and questions for each component of discussion. I will review the comments and feedback we received during my review of this report with the Council. 6. Samson Trail Discussions As mentioned in my recent email to the Council, Cris Malvich and I are continuing to work with IDL to develop a permanent signage plan for the Samson Trail pathway. To date, IDL has stated that it would be agreeable to placing signs at the entrance of the pathway to identify ownership and contact information for the property. We proposed placing ecology blocks at the northern entrance to the pathway, on city property, which would mitigate vehicle through-traffic on the pathway and this is tentatively acceptable to IDL. IDL is in the process of marking property boundaries and coordinating for development of signs. Once the property boundary markings are complete, we will provide a proposal to IDL for city signage and proposed placement of blocks. I will present this proposal to the Council prior to submitting to IDL for consideration. 7. July 4th Follow-up July 4th has come and gone. Staff is now working to develop survey material to engage local businesses and the general public for feedback on the event, and to seek ideas for enhancing the event in future years. Two separate surveys will be developed; one survey will target businesses and the other will look for input from the general public. Staff will provide a draft copy of the business survey to the Chamber for review prior to release, and will also ask the Chamber for assistance with circulating the business survey. I expect that we will present the draft surveys to City Council for review and feedback during the 11 August Council Meeting. We plan to release the surveys the following week for a two-week period. 8. Health Care Premium Quotes Traci and I met with the broker and received initial quote information from other competitive health care providers, which include Pacific Source and Select Health. We were not yet satisfied with the options that were presented within the quotes from these providers and have asked the broker to engage in conversations to seek additional options for consideration. Once we receive this follow-up information from the broker, Traci and I will present options to the City Council for selection (tentatively scheduled for the 25 August Council Meeting). Consolidated Department Report August 11, 2016 2 of 29 Department Project Comments Status Airport AIP-21 – Land Acquisition Eminent Domain Complaint filed with 4th District Court. Ongoing Airport Minimum Standards and Rules/Regulations Review City Council provided recommended changes to the Minimum Standards and Rules and Regulations. Changes will be incorporated and documents will be submitted for Council’s approval. Ongoing Airport Hangar Lease Rate Analysis Airport Advisory Committee has completed review of Lease Rates. Airport is preparing package for Council’s consideration. Ongoing Airport AIP-22 – Snow Removal Equipment Bid protest received from Legacy Equipment. Council will hear complaint July 14th. Ongoing Airport Airport Open House Airport Staff assisted Idaho Aviation Association with planning and preparations for an Airport Open House. Open House is scheduled for July 16, 2016 from 9am – 2pm. New Community Development Building See attached chart for building permit status and comparison to previous years. Updated Community Development Building Library Expansion Committee continues to meet and move the design process forward. Updated Community Development Geographic Information Systems (GIS) Staff have been working with U of I student to create interpretive signs for Wildhorse Park. Completed work with Communications Staff on the Parking kiosk for the Mill Street lot. Created custom application for parking study counts to take place at the end of July. Working with consultants on updated maps for the Comp Plan update. Continuing to assist Water and Sewer Dept on mapping of new and existing infrastructure. Updated Community Development Grants See attached Grant Status Report for updates. The Mission Street Reconstruction Project is included in ITD’s 5 year funding plan and the projected award to the City is $2.195 million. Boo-ya! Updated Consolidated Department Report August 11, 2016 3 of 29 Community Development McCall In Motion Recent public outreach events Community Resource Fair (June 11), Payette Forest Coalition presentation (June 15), and the July 4 Chalk It Up McCall. The next event is the Rosebery Music Festival. Preparing for parking study counts (July 20-23). Also planning for workshops in September. Save the date for a McCall In Motion boat cruise on September 12 3-6pm. Updated Community Development Building, Planning and Zoning Staff has archived project files and is updating the secondary archive database. Updated Community Development Planning & Zoning Commission The August 2 meeting agenda includes 1 zoning amendment, 1 subdivision plat amendment, 1 Conditional Use Permit, 1 Record of Survey, 3 Design Review, 1 Scenic Route, and 2 Shoreline applications. The agenda also includes a pre- application presentation for a zoning ordinance amendment to redefine “formula, restaurant” to apply to businesses that have 5 or more businesses in common at other locations. Updated Community Development Public Art The “goats” and public art plaza next to the Alpine Playhouse was completed just before the July 4 holiday. The Rotary Parks railings project is underway. The additional murals on the Railroad Ave. retaining wall will be installed when Parks crew time allows. Updated Community Development Payette River Scenic Byway (PRSB) The Byway Committee will have a joint meeting with the Payette River Water Trails committee in late July to discuss consolidation of efforts. Updated Community Development McCall Improvement Committee The McCall Improvement Committee met June 9. McCall in Bloom is well underway. Planning for first annual Garden Tour is underway. Updated Community Development McCall Redevelopment Agency (MRA) MRA/Community Choices with new sidewalk, paved boat parking, and storm water improvements are complete. Updated Community Development Centennial Committee The Centennial Committee is working on final tasks for Plaza completion. Updated. Community Historic Preservation The HPC will meet July 25. They are continuing to work on the McCall History DVD. Work on Updated Consolidated Department Report August 11, 2016 4 of 29 Development Commission Rotary Park interpretive signs begins in July. Community Development Outreach/Regional Collaboration CD Director has agreed to work with U of I extension on the ASAP Sector Analysis for the region. Updated Golf Staffing At the end of the month of June there were three full time and 15 seasonal employees. Two of the seasonals are working part time. The staff this year is working out great. One high school student and two college students were hired at the end of the month. Update Golf Greens The greens were vertical cut and top dressed at the end of the month. Mowing daily with triplexes on all greens. Extra work is still being done on the new Aspen 1 green. There was a fertilizer oops on a spot in the green. Replacement will start soon by The Amateur. We have also been either Hydrojecting it or Needle tining it once a week to help it out. Update Golf Equipment The equipment is running nicely with the exception of the fairway mowers that hopefully will limp by until replaced. Update Golf Vole Damage Most of the seed that was planted has come up and is starting to fill in the bad areas left by the voles. A lot of time was spent using sand and seed to help fill in some of the holes that were left. Update Golf Revenue Revenue has been running ahead of last year and it has been busy. Most of the increases are in daily greens fees. New Golf Club House The windows and doors finally arrived and the crew got started the last week of the month changing them out. Hopefully to have it finished the week after the 4th. Update Golf Cart Paths Crack Seal The Cedar cart paths were crack sealed. Work will continue on Aspen and Birch as time allows. Update Golf Irrigation The system has been running pretty smoothly although well water ran short during the last hot Update Consolidated Department Report August 11, 2016 5 of 29 spell. Golf Aspen 5 – Bathroom The lift pump for the golf course bathrooms failed in the middle of the month. A portable toilet was brought in while it was worked on. The failed pump was finally extracted. There were also golf balls in the check valve which could have been the culprit as well as the pump has not been replaced in at least the 10 years. A new pump has been ordered and working on putting in a bigger culvert around it so the foot valve can be serviced without having to dig up the whole thing. New Information Systems Work Focus and Projects Datacenter expansion for FY16 is complete, to accommodate projected growth in Police video retention. Vendor engineering was onsite with us the week of June 27. Virtual desktop infrastructure (VDI) pilot project for the Public Library is underway. Objectives are cost savings in desktop hardware and less labor intensive management of public access computing. Second round purchasing of replacement staff computers and network equipment has begun. Additional field-oriented tablets for Public Works asset management were configured and deployed to the department on June 15. Updated Information Systems Management Capital project submission and review, and annual operating budget development are underway. Chris Curtin is participating in the capital project process and review team. InfoSys is participating in comprehensive plan update processes, particularly in the area of city- wide infrastructure. We did not receive a technical assistance award under the EPA “Cool and Connected” rural broadband program, but our efforts to help provide infrastructure for efficient City operations and progressive economic development will continue. Updated Consolidated Department Report August 11, 2016 6 of 29 Information Systems Facilities Planned and opportunistic projects to modernize data infrastructure in City facilities will continue whenever possible. Some facility networks have been operating over cabling that is nearly 20 years old and in poor condition. Tie-in to facilities planning and rehabilitation. Updated Parks & Recreation Partnerships Summer partnerships in Progress. In Progress Parks & Recreation City Website Updating City Website to flow better with online registration page and content. Ongoing Parks & Recreation Online Registration Working with current provider to update all upcoming program offerings and learning new additional features to the site. Also working with City Communications manager on enabling more marketing and linking capabilities with TeamSideline. Ongoing Parks & Recreation Environmental Action Committee Working on Green initiative, air quality, Payette Lake water quality, and noxious weeds projects. Proposals going forward to Council for Air Quality regulations and Green Business practices to be endorsed by the City of McCall. Open seat for high school representative. In Progress Parks & Recreation Gold Glove Park ADA walkway and additional bathroom hand dryers upcoming. Summer landscaping with city and donated funds to take place this Summer. In Progress Parks & Recreation Rec Social Media/Communication s Working with communications manager to streamline Rec related correspondence to interested user groups. In Progress Parks & Recreation Alternative Partners/Programming Ongoing efforts to work with local private organizations to develop opportunities for additional programming. Ongoing Parks & Recreation Summer Programs Programs: Boys Baseball – Complete Girls Softball – Complete Traveling ASA – Complete Yth Spring Soccer – Complete Soccer Camp – In Progress Tennis – In Progress In Progress Consolidated Department Report August 11, 2016 7 of 29 Adult Softball – Upcoming Football Camp – Upcoming Swimming Lessons – Upcoming Snorkel – Upcoming Mtn. Bike – Upcoming Wee- Soccer – Upcoming Tee-ball – Upcoming Summer Programs – All marketing, coordination, and updating website-complete 4th of July Celebration was a huge success! Parks & Recreation Helmet Loaner Program/Scholarship $600 used for helmet purchases and $400 to be used for students. Working with the school to identify 10-15 scholarships based on need and whole student concept. Re-visit in Fall 2016. In Progress Parks & Recreation Summer Equipment Purchases Inventory existing gear and ordering projected items needed. In Progress Parks & Recreation Summer Employees/Volunteers Contacting instructors, coaches and umpires from last summer about current openings. Seasonal employees hired and training is ongoing. In Progress Parks & Recreation Recreation Supervisor Position Two in-house employees applied for the position; decision to be made by 06/29. Tara Woods hired. Complete Parks & Recreation Administrative Assistant Parks seasonal employee Tyler Padgett was asked to split work day between Gold Glove (Parks), Adult Softball League (Recreation) and Admin. Assistant (PAR) In Progress Parks & Recreation Mountain Bike Skills Park Grant accepted, with due completion date of May 2017. Contractor and designer will work with PAR to ensure completion date. In Progress Parks & Recreation Riverfront Park Adjustments to construction drawings underway. Coordinating with Streets Dept. on schedule. In Progress Parks & Recreation Wild Horse Property – Thompson Street Working with a University of Idaho graduate student on the design of interpretive panels and pathway. In Progress Parks & Grant Applications Road and Bridge Grant – Riverfront; Mtn. Bike AWARDED Consolidated Department Report August 11, 2016 8 of 29 Recreation Skills Park Grant Parks & Recreation Downtown Sidewalk Brick Repairs Will continue as time permits. In Progress Parks & Recreation Parks Shop and Office Planning Identifying needs and finalizing location. In Progress Parks & Recreation Rotary Park Construction Documents and Bid Package Bid awarded, finalizing schedule. In Progress Parks & Recreation Way-Finding Signage Working with Community Director on the design and implementation of Way Finding signs. In Progress Parks & Recreation Fourth of July Cleanup considerably less. Very successful. Staff assisted with events. Complete Parks & Recreation Employee P&R Director has announced retirement effective 9/1 Not Yet Complete Police Personnel The McCall Police Department has completed the recruitment for new officers. Two positions have been filled. The new Officers are scheduled to report on July 11, 2016. Ongoing Police Personnel Sergeant Larry Stokes retired from the McCall Police Department on June 30, 2016 after working 11 years for The City of McCall. Officers Brian Gestrin and Seth Arrasmith were promoted to Patrol Corporals. Code Enforcement Officer Stephanie Brandt has completed the McCall Police Department’s Code Enforcement FTO program. Stephanie is now working a regular shift rotation. Complete Police Training Pete Rittenger attended Verbal Excellence Training June 12, 2016 in Boise, Idaho. Det. Brian Koch and Sandy Ryska attended Investigating Sex Crimes, June 12-13, 2016, in Las Vegas, NV. Corporal Seth Arrasmith attended Ground Complete Consolidated Department Report August 11, 2016 9 of 29 Control Instructor training in Coeur D’Alene, Idaho, June 19-23, 2016. Police Training Officer Adam Benjamin is scheduled to attend Instructor Development Training July 11-15, 2016, in Meridian, Idaho. Sandy Ryska is scheduled to attend NIBRs and Missing Persons Training July 19-20, 2016 in Moscow, Idaho. Dallas Palmer and Christian Wann are scheduled to attend Advanced Search and Seizure Training in Kimberly, Idaho, July 21-22, 2016. Justin Williams, Seth Arrasmith, Adam Benjamin are scheduled to attend Glock Armorer Training July 27-28, 2016 in Meridian, Idaho. Ongoing Police Community Service The McCall Police Department continues to accept expired, unwanted or unused over the counter and prescription medication during normal business hours, Monday - Friday 8:00am – 5:00pm. McCall Officers are continuing to work with the National Highway Safety Board, Idaho Transportation Department and Idaho State Police on emphasis patrols for Seat Belt Usage, Aggressive Driving, and DUI awareness. In return, McCall Police Department receives Grant Money for needed equipment. The police department is using the money to upgrade video and radar systems in the patrol cars. Ongoing PW Admin/ Engineering DEQ Water Planning Grant Fire flow testing for water model calibration scheduled completed June 22/23. Water model calibration ongoing. Ongoing PW Admin/ Engineering DEQ Wastewater Planning Grant Winter Storage Pond Groundwater Study The revised Quality Assurance Project Plan and Groundwater Monitoring Plan have been approved by IDEQ. It is expected that new monitoring wells will be installed in July and August Ongoing/ Updated Consolidated Department Report August 11, 2016 10 of 29 PW Admin/ Engineering Utility Rate Study PW and SPF completed draft CIP submittals to FCS. FCS provided updated rate study calculators. Staff and SPF are further evaluating CIP timeline to identify infrastructure critical for new reuse permitting and potential FY17 bonding be completed during mid-June. Ongoing/ Updated PW Admin/ Engineering Asset Management Software Tablets for the water/wastewater crew members have been programmed by IS, and training should begin later this month or first of August. Ongoing/ Updated PW Admin/ Engineering Land Use Application Development Reviews City Engineer working with Community Development of application review (engineering and PW review/approval) for 2 ROS, 7 DR and 1 CUP projects. Multiple pre-application meetings with developers and city staff. Ongoing/ Updated PW Admin/ Engineering Public Works Fees Staff is currently reviewing proposed fee increases to properly recover costs related to sewer disposal and ROW utility permitting. Ongoing PW Admin/ Engineering Emergency Outfall Discharge Pipe PW is compiling an engineer’s estimate for relocation to compare against the cost of repairing the damage pipe in place. Analysis to be completed in July. Ongoing/ Updated PW Admin/ Engineering Community Choices 2016 Streetscape Improvements Substantial completion inspection completed on 6/30/16. Outstanding items (lights, electrical) will be completed in July. Ongoing/ Updated PW Admin/ Engineering Mill Street Parking Lot Paving – Summer 2016 MRA funded paving project was bid and awarded to Granite Excavation in May. Construction timing was coordinated with the Community Choices Project. New/Comple ted PW Admin/ Engineering Transportation Master Plan Traffic count analysis is ongoing. Parking capacity study will commence in July using CD and PW staff. Public outreach development for transportation plan will commence in July. Ongoing/ Updated PW Admin/ Engineering Edgewater Circle Water Main Horrocks and staff conducted final site meeting to confirm final design criteria and existing sewer utility locations. Final design and bid documents to be completed in July. Bid award and construction scheduled for August/September. New/Ongoin g Consolidated Department Report August 11, 2016 11 of 29 PW Admin/ Engineering Drainage Management Guidelines – Treatment Storm Update Will present resolution for County approval during June or July to allow modifications to apply to Impact Area. Ongoing/ Updated PW Admin/ Engineering Commerce Street Reconstruction City staff and select Council Members met with property owners twice during June. Work session with City Council scheduled for July 15 New/Ongoin g PW Admin/ Engineering Downtown Core Construction Feasibility Initial construction estimates being developed and coordination with Franchise utilities is ongoing New/Ongoin g PW Streets Street Striping Bids Contract awarded to Curtis Clean Sweep. Painting will begin later this month. New/Comple ted PW Streets Right-of-Way Maintenance Crews continue working on storm drain issues around town as time allows. Ongoing/ Updated PW Streets Seal Coating Crew prepped city owned parking lots for seal coating by sub-contractor. New/Comple ted PW Streets Dust abatement Dust abatement continues. New/Ongoin g PW Streets Street Sweeping Street sweeping continues as needed. New/ Ongoing PW Streets Customer Complaints Customer complaints are being addressed in a timely manner with the City Manager assistance when necessary. Ongoing/ Updated PW Streets Rotary Park Assisted the Park Department with paving at Rotary Park New/Comple ted PW Streets Street Maintenance Crews continue to repair pot holes in the down town core. Ongoing PW Streets Mill Street Storm Water Upgrade Construction of new catch basin completed, as well as paving around the lip. Completed PW Streets Emergency Call-Ins No emergency call outs this month. Updated PW Streets Street Striping/City Crews have been stripping crossbars, and crossing marks. This will continue into July due to poor weather the first of the month. Updated Consolidated Department Report August 11, 2016 12 of 29 PW Sewer Collection Manhole Inspection Inspections are going well. Lines are showing much less clear water in lines. This would correlate directly with homeowners in lower areas not needing to use sump pumps. New/ Ongoing PW Sewer Collection Emergency Call-Outs Duty phone employees responded to three emergency call outs for the month (lift station alarms). Ongoing/ Updated PW Sewer Collection Sewer Main Flushing Continue to flush slow-moving sewer mains. Ongoing/ Updated PW Sewer Collection Private Line Connection Inspections Cleaned and camera sewer line for possible sewer tap for lot at corner of Hemlock & Louisa. With building picking up, more requests like this have been coming in. New PW Sewer Collection Routine Lift Station Maintenance Crews perform routine system checks at every lift station twice a week. Ongoing PW Sewer Collection New Sewer Connections Two new sewer connections for the month. New/ Ongoing PW Sewer Treatment PLWSD-J-Ditch The district replaced the PLC card for the 60 horse pump at the winter storage pond, thinking it was for the additional pumping into the J- Ditch line. This pump is plumbed for sending effluent back into treatment pond #3, for additional treatment should any issue arise as to the conditions in the winter storage pond. New/ Completed PW Sewer Treatment Routine Maintenance Performing typical maintenance duties and water testing. Ongoing/ Updated PW Sewer Treatment J-Ditch/Winter Storage Pond The last week of June PLWSD began releasing effluent into the J-Ditch line using pump #2. Ongoing/ Updated PW Sewer Treatment Ground Maintenance Grounds maintenance completed. Completed Consolidated Department Report August 11, 2016 13 of 29 PW Sewer Treatment 450 Pump at Winter Storage Pond PLWSD has pump #1 under repair for replacing water solenoid. New Completed PW Water Distribution Edgewater Circle Met with City Engineer and Horrock’s to go over new line design. New/ongoing PW Water Distribution Main Service Line Repairs Additional repairs required to the line on Broken Rein as well as the line on Timm St. Updated PW Water Distribution Dig Line Requests Responded to 66 dig line requests to mark both water & sewer infrastructure. New/Ongoin g PW Water Distribution Boil Notices Two lines (3rd Street & Broken Rein) where the water was turned off for repairs caused the water pressure to drop below 20 PSI’s. Per DEQ when this occurs, the city must advise all property owners to boil their drinking water until water samples can be analyzed. Notices were hung on all door knobs prior to the main being shut down, and once the work was complete, the line was pressured up, water samples were taken and sent to Analytical Lab for testing. The water tests for both lines came back showing no contaminations, and the notices were lifted. New PW Water Distribution Emergency Call-Ins No emergency call in for water issues. Ongoing/ Updated PW Water Distribution New Water Services Three new water services for the month. Ongoing/ Updated PW Water Distribution Work Orders The crew responded to 25 work orders from customers and two from Utility Billing. Ongoing/ Updated PW Water Distribution Fire Hydrant Repairs Repaired two fire hydrants. New PW Water Distribution Pre Turn-off Door Hangers Crew hung 36 door hangers for Utility Billing. Updated Consolidated Department Report August 11, 2016 14 of 29 PW Water Distribution MXUs 3 MXUs were replaced this month. Updated PW Water Distribution ECRs 0 ECRs were replaced this month. Updated PW Water Treatment Eastside Water Tank In the past, the water treatment plant would draw down the level in the eastside tank by only one foot and pulled the additional needed water from the wet well during the backwash process. When SPF reviewed the system earlier in the month, a recommendation was made that PW should be pulling all the water off the tank and nothing from the wet well. The new process has been utilized with major benefits. New/Comple ted PW Water Treatment Davis Beach Intake Pumps Have begun pulling the raw water from the Davis Beach facility, with Legacy set as the secondary source. This will continue until the demand for irrigation water and summer home usages concludes for the summer. New/Ongoin g PW Water Treatment Test Pilot Filter No work has been completed yet, as Eric from SPF is waiting for the approved Task Order. Hopefully this will get back on track in July. Updated PW Water Treatment Effluent Flows Summer flows have begun and are now up from running 1.5 million gallons per day to a consistent out flow of over 2 million gallons per day. New/Ongoin g PW Water Treatment Back Wash Activities Double backwash activities continue, with an employee coming in at 5:00 am each day. Updated Library Upcoming Programs Please see the calendar for the Library’s upcoming July programs included with this report. Ongoing Library Statistics June statistics included in this report. Ongoing Library Story Stop Every Wednesday, children ages 0-3, a crowded but fun atmosphere for families. Ongoing Library Story Time Every Thursday 10:30-11:30 a.m. is reading and art activities to aid childhood development. Ages Ongoing Consolidated Department Report August 11, 2016 15 of 29 3-5 with an adult. Library Building Expansion Committee members and Board members and the Library Director are hard at work in anticipation of the first visit with Library design professionals, July 12-15. Work session with Council 30 minutes on July 14th. (See attached postcard/flyer below) Ongoing Library Council Invited Council members are also invited to take part in the public process and meet with the consultants: • 5:00 pm July 13, BBQ at Lola Elliot’s house • 7:00 pm July 13, Community meeting at library • 9:00 am July 14, Focus Group at library Soon Library BRMES School Visit Meg, Casey and the school librarian Yvonne Loper presented a skit and information to inspire elementary aged children to sign up and pledge to read all summer long. A smashing success. Complete Library Summer Reading Programs Independent readers started already; active programs start next week under the theme “Ready, Set, Read!” There will be 3 sessions weekly, and all registration is full. Ongoing Library Noxious Weed Presentation Valley County gave an informative talk to show different types of local noxious weeds and what can be done about it. This inspired at least one HOA to organize a work day in June in their neighborhood to help eradicate knapweed. Complete Library ESL classes Free ESL classes Mondays for community members to practice and learn more English. Great class, taught by a volunteer. Ongoing Library Community Resource Fair Librarians attended to spread information about library resources. Complete Library 3D printing June 17 Casey held another demo day for the 3D printer, with outstanding attendance and some very, very excited patrons who keep coming back for more. Ongoing Consolidated Department Report August 11, 2016 16 of 29 Library Kaleidoscope Programming librarians hosted a booth at McCall’s annual arts festival for kids, decorating “Zentangle” rocks in a peaceful, creative activity that parents enjoyed too! Complete Library Tech Tuesdays Staff are available to help the public with their e- readers any day, but Tech Tuesdays have been designated as a special time for folks to bring in their devices to assist them log into OverDrive, the e-book application, or to print 3D items. Tuesdays, 4-6 PM. Ongoing Library Chess Club & Board Gamers An all-ages Chess Club has expanded to include other board games. Attendance low lately. Ongoing Library Grants for Digitizing Local History Records Scanning continues with volunteers through 1/6 of the subject files. Ongoing Library Summer Hire Sarah Wright, high school student, hired again as the temporary Library Page to help with the summer crunch. Complete Consolidated Department Report August 11, 2016 17 of 29 $20,281$6,024$16,429$1,903$1,062$0$34,870$29,713$18,526$21,884$26,242$13,147$22,387$7,241$4,840$1,638$1,925$8,025$27,946$29,861$34,038$11,627$35,111$12,689$15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$22,638$23,008$39,518$48,668$50,606$62,108$38,661$0$0$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201120122013201420152016OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Consolidated Department Report August 11, 2016 18 of 29 1234567891011122011$20,281 $26,305 $42,734 $44,637 $45,699 $45,699 $80,569 $110,282 $128,807 $150,691 $176,933 $190,0802012$22,387 $29,628 $34,468 $36,107 $38,032 $46,057 $74,004 $103,865 $137,903 $149,529 $184,640 $197,3292013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $40,201 $63,209 $102,727 $151,395 $202,001 $264,109 $302,770 $302,770 $302,770$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2016 BUDGET $264,000 Consolidated Department Report August 11, 2016 19 of 29 Streets LOT Actual Dollars Earned per Month Month FY06 Totals October ‐ November ‐ December ‐ January 99,990$ February 100,890$ March 85,253$ April 70,337$ May 97,416$ June 166,185$ July August September Total Dollars Received $620,071 Difference compared to prior year Budgeted Dollars $700,000 Contingent Budgeted dollars 2nd Contingent Budgeted Dollars Total Budgeted Consolidated Department Report August 11, 2016 20 of 29 STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARSMonthTourism LOT Five year average percentageFY16 Budget dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober4.51%November2.51%December5.83%1st Quarter TotalJanuary6.91%55,313 99,990 80.77% 99,990 55,313 80.77%February7.44%59,481 100,890 69.62% 200,880 114,793 74.99%March5.77%46,135 85,253 84.79% 286,133 160,928 77.80%2nd Quarter Total 160,928 286,133 77.80%April2.56%20,494 70,337 243.21% 356,470 181,422 96.49%May4.02%32,169 97,416 202.82% 453,886 213,591 112.50%June10.30%82,423 166,185 101.62% 620,071 296,014 109.47%3rd Quarter Total 135,086 333,938 147.20%July20.00%160,017 264,526 65.31%884,597 456,031 93.98%August18.42%147,396 243,662 65.31%1,128,259 603,427 86.98%September11.72%93,759 154,995 65.31%1,283,254 697,186 84.06%4th Quarter Total 401,172 663,183 65.31%Total100.00%697,186 1,283,254 209.47%697,186 1,460,395 5-Aug-16Consolidated Department Report August 11, 2016 21 of 29 30,000 40,000 50,000 60,000 70,000 80,000 LOT FiveYear Average Compared to FY16 Actual October November December January February March April May June July August SeptemberAverage13,753 7,780 17,685 21,098 22,493 17,472 7,882 12,550 31,860 60,575 55,946 36,163 Budget15,773 8,774 20,372 24,166 25,987 20,156 8,954 14,055 36,011 69,911 64,397 40,963FY15 Actual22,085 12,986 31,168 31,157 32,613 23,699 15,255 22,047 50,183 ‐ ‐ ‐Forecast75,000 75,000 56,603‐10,000 20,000 AverageBudgetFY15 ActualForecastConsolidated Department Report August 11, 2016 22 of 29 70,00080,000 Five Year Actuals Comparison to Average60,000 70,000 50,000 30 00040,000 20,000 30,000 10,000 ‐October November December January February March April May June July August SeptemberAveragesFY11FY12FY13FY14FY15FY 16ForecastConsolidated Department Report August 11, 2016 23 of 29 MonthFY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 TotalsOctober14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 136,176November11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 80,902December18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 181,495January17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 196,461February20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880March15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,699 162,523April7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,641 15,255 73,336May11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 111,271June23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541 50,183 276,520July47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296543,012August44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598489,466September26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346304,272Total Dollars Received258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 241,193 2,778,904LOT Actual Dollars Earned per MonthConsolidated Department Report August 11, 2016 24 of 29 TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARSMonth FY11 FY12 FY13 FY14 FY15Five year averageFY16 Budget dollarsFY16 Budget + Contingent dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober 4.85% 4.70% 3.96% 4.02% 5.03%4.51%15,773 19,270 22,085 40.02% 22,085 15,773 40.02%November 2.33% 2.32% 2.38% 2.47% 3.06%2.51%8,774 10,720 12,986 48.00% 35,071 24,547 42.87%December 6.51% 5.29% 6.23% 5.44% 5.68%5.83%20,372 24,889 31,168 52.99% 66,239 44,919 47.46%1st Quarter Total 44,919 54,880 66,239 47.46%January 7.37% 6.48% 6.30% 7.44% 6.98%6.91%24,166 29,524 31,157 28.93% 97,396 69,086 40.98%February 8.38% 7.48% 7.28% 6.60% 7.43%7.44%25,987 31,749 32,613 25.50% 130,009 95,073 36.75%March5.03% 6.59% 6.60% 5.81% 4.80%5.77%20,156 24,626 23,712 17.64% 153,721 115,229 33.40%2nd Quarter Total 70,310 85,900 87,482 24.42%April2.61% 2.54% 2.01% 2.61% 3.03%2.56%8,954 10,939 15,255 70.38% 168,976 124,183 36.07%May3.40% 3.59% 3.62% 4.62% 4.88%4.02%14,055 17,171 22,047 56.87% 191,023 138,237 38.18%June8.72% 9.62% 10.98% 11.10% 11.09%10.30%36,011 43,995 50,183 39.36% 241,206 174,248 38.43%3rd Quarter Total 59,019 72,105 87,485 48.23%July20.98% 20.57% 20.27% 19.60% 18.58%20.00%69,911 85,413 75,000 7.28%316,206 244,159 29.51%August 18.73% 18.56% 18.76% 19.49% 16.58%18.42%64,397 78,676 75,000 16.46%391,206 308,557 26.79%September 11.09% 12.26% 11.61% 10.79% 12.86%11.72%40,963 50,046 56,603 38.18%447,809 349,520 28.12%4th Quarter Total 175,272 214,136 206,603 17.88%Total 100.00% 100.00% 100.00% 100.00% 100.00%100.00%349,520 427,020 447,809 138.43%349,520 427,020 483,841 Year to date the actual revenues received for FY16 are 20.92% OVER the year to date revenues for FY15 and 58.05% over the 5 year average year to date.5-Aug-16Consolidated Department Report August 11, 2016 25 of 29 GRANT STATUS REPORT- July 14, 2016 Department Project Name Project Manager Purpose Funder Amount Status Streets Department Mission St. Reconstruction TBD Reconstruct Mission St. from Deinhard to S. City Limits FHWA through LHTAC $1.525 million Updated: public comment period has closed. Streets Department TIGER 8 Nathan Stewart Cris Malvich Reconstruct downtown core; streets, water, sewer, and sidewalks US DOT $5,843,239 No Change: announcement to be made in fall, 2016 Parks Mountain Bike Skills Park Kurt Wolf Design and construct skills park on MDSD property IDPR $11,994 Update: project underway Parks Riverfront Park Access Improvements Kurt Wolf Improve road surface, parking, and stormwater management at Riverfront IDPR $17,866 Update: project to be completed in August/September Community Development Alpine Playhouse Public Art Delta James Install public artwork near Alpine Playhouse Idaho Commission on the Arts $10,000 Updated: project is complete Streets MRA sidewalks Nathan Stewart Sidewalks in MRA district Federal Highways/ITD $198,000 Project is complete. Community Development Public Art Project Delta James Install public art in Rotary Park Idaho Commission on the Arts $10,000 Updated: project is underway and will be completed this year Public Works/Water Water Master Plan update Peter Borner Update master Plan Dept. of Environmental Quality $87,500 Revised amt: $89,998 No Change: project is underway. Public Works/Sewer Groundwater Study Peter Borner Study leakage at wastewater pond Dept. of Environmental Quality $77,000 No Change: project is underway. Streets Department Commerce Street Reconstruction Peter Borner Reconstruction of Commerce; stormwater and sidewalks Local Highway Technical Assistance Council $100,000 Project to occur in 2017 Consolidated Department Report August 11, 201626 of 29 McCall Public Library 208-634-5522 www.mccall.lili.org Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed Sun Mon Tue Wed Thu Fri Sat 31 1 2:00-3:30 Harry Potter Release Party 4:30—6:00pm Clase de Ingles 2 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 10:00—2:00 Summer Reading Program 3 10:30-11:00 StoryStop 1:00-3:00 Summer Reading Tweens 4 10:30-11:30 Story Time 5 6 7 8 4:30—6:00pm Clase de Ingles 9 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 10:00—2:00 Summer Reading Program 10 10:30-11:00 StoryStop 1:00-3:00 Summer Reading Tweens 11 10:30-11:30 Story Time 12 13 14 15 4:30—6:00pm Clase de Ingles 16 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 17 10:30-11:00 StoryStop 18 10:30-11:30 Story Time 19 20 . 21 22 4:30—6:00pm Clase de Ingles 23 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 24 10:30-11:00 StoryStop 25 10:30-11:30 Story Time 26 3:30-5:30 Mak- erspace 27 28 29 4:30—6:00pm Clase de Ingles 30 4:00– 6:00 Board Games 4:00-5:30 Tech Tuesday 31 10:30-11:00 StoryStop 1 10:30-11:30 Story Time 2 3 1 Primary Business Address Your Address Line 2 Your Address Line 3 Your Address Line 4 Your business tag line here. Phone: 555-555-5555 Fax: 555-555-5555 E-mail: someone@example.com August 2016 Programs SPECIAL EVENTS: Harry Potter Release Party Monday, August 1 from 2:00-3:00pm Come down and celebrate the release of the latest addition to the Harry Potter saga by JK Rowling! We will be celebrating with snacks, prizes, givea- ways, and a giant game of Harry Potter trivia! Clases de Inglés Mondays 4:30-6:00pm Free conversational English classes are available every Monday August 1st - August 29th McCall Library Summer Reading Program Ready, Set, READ! Summer Reading Programs start July 12th—August 9th. Morning session: 11:00-12:00 Afternoon session: 1:00-2:00 Registration is required McCall Library Summer Reading Program Tween Program Thursday, June 9th Summer Reading Programs start July 13th—August 10th. 1:00-3:00pm Registration is required Makerspace Friday, August 26th 3:30-5:30pm 3D printing, coding robots and so much more! ONGOING PROGRAMS: Chess Club ~ Tuesdays 4:00 pm – all ages, all levels. Board Gaming ~ First Tuesdays 3:30 -5:30pm—Play Munchkin, Forbidden Island, Monopoly and more! all ages. Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children ages 0-3 (with adult). Tech Tuesdays ~ Tuesdays— 4:00pm-5:30pm –Dedicated time for 3D printing, help with e-books, and overdrive. Children’s Story Time ~ Thursdays 10:30 - 11:30 am Ages 3-5 (with adult). Preschool stories, art, and social time. Consolidated Department Report August 11, 201627 of 29 Library Statistics -- FY2016 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 Totals 2 - 000-099 8 5 16 17 13 10 10 3 5 6 3 - 100-199 14 7 15 10 24 17 15 3 2 7 4 - 200-299 7 5 21 16 19 12 8 19 14 13 5 - 300-399 39 46 46 43 30 38 58 60 46 58 6 - 400-499 4 2 4 12 3 0 7 12 10 5 7 - 500-599 22 18 24 42 38 37 37 36 48 49 8 - 600-699 83 81 87 88 117 86 60 68 105 84 9 - 700-799 64 96 46 81 53 81 59 42 63 51 10 - 800-899 34 36 48 27 28 21 28 25 34 42 11 - 900-919.9 32 34 35 48 40 63 27 41 30 18 12 - 929-999 65 54 37 44 63 48 36 37 40 46 13 - Adult Fiction 699 682 692 760 665 809 671 666 764 866 14 - Audio Books Circ Set 0 28 32 45 24 69 21 17 26 28 16 - Biography 28 15 18 16 27 32 32 11 18 21 17 - Board Books 103 93 81 111 148 134 116 142 127 78 18 - CD Fiction Books 222 217 203 196 229 223 241 163 157 178 19 - CD Junior Books 70 39 33 41 51 105 54 23 63 63 20 - CD Music 10 0 0 0 0 0 0 0 0 0 21 - CD Non-Fiction Books 41 38 18 15 19 42 27 28 25 28 22 - CD YA Books 4 4 4 0 6 17 5 1 9 6 23 - Chapter books 138 109 99 126 159 169 139 134 309 278 24 - Classic Movies 5 7 7 18 15 15 9 11 15 24 27 - Dawn Moudy Collection 6 9 4 4 5 9 6 13 13 6 28 - DVD 14 13 7 7 9 4 8 3 0 0 0 29 - DVD Blu-Ray 16 10 29 13 8 12 6 19 12 8 30 - DVD Circ Set 67 104 47 16 11 29 41 19 51 52 31 - DVD Fiction 266 325 387 307 319 388 203 145 204 231 32- DVD Kids 10 13 20 15 26 25 89 166 165 183 33 - DVD Non-Fiction 52 35 53 28 36 51 17 48 23 21 34 - DVD TV Series 10 7 8 11 20 23 10 14 21 11 35 - E Non-Fiction 38 46 28 40 64 66 68 92 51 73 36 - Eames Collection 6 6 5 1 1 8 2 3 0 3 37 - Early Readers 153 112 151 143 164 128 112 110 235 191 38 - Idaho Archives 1 0 2 2 0 0 0 0 0 2 39 - Idaho Room 36 26 25 48 60 99 44 65 57 70 40 - Independent Films 5 5 19 10 19 19 9 1 6 10 41 - Junior Biography 21 37 23 28 19 29 16 16 12 10 42 - Junior Non-Fiction 356 337 300 273 412 463 328 238 306 353 43 - Junior Readers 263 285 235 189 237 263 295 288 494 498 44 - Junior Spanish 26 29 49 21 36 37 52 15 14 13 45 - Kit 1 2 6 6 12 7 1 5 3 9 46 - Language learning 2 0 0 2 2 0 0 0 0 3 47 - Large Print 104 67 116 133 100 128 129 168 172 157 48 - LP Circ Set 17 18 0 1 0 0 0 0 2 5 49 - Magazine 45 28 28 54 33 42 50 51 69 60 50 - Map 0 1 0 0 0 0 1 0 0 0 51 - Oversized 1 4 4 0 1 7 4 5 4 4 52 - Parenting 2 0 0 3 1 0 3 0 2 2 53 - Professional 6 0 2 0 0 0 1 3 0 0 54 - Reference 2 4 1 1 1 2 2 1 1 1 55 - Spanish 10 10 17 11 13 14 5 1 4 2 56 - Story Books 751 624 699 595 821 875 708 620 774 740 57 - Story Collection 24 20 21 9 22 11 12 22 26 29 58 - Y A Non-Fiction 33 12 28 15 26 26 15 6 12 17 59 - YA Biography 0 0 0 0 0 0 0 0 0 0 Consolidated Department Report August 11, 2016 28 of 29 60 - Young Adult Fiction 84 78 89 91 61 70 75 72 145 207 61 - Yount Adult Story Collection 0 0 0 0 0 0 0 0 0 0 Adult Circulation 2068 2057 2124 2141 2063 2453 1894 1821 2069 2201 Young Adult Circulation 121 94 121 106 93 113 95 79 166 230 Children's Circulation 1930 1726 1724 1583 2149 2301 1978 1849 2553 2489 Circulation Totals 4142 3914 3992 3859 4334 4892 4002 3776 4816 4956 Attendance 2351 2132 2032 2126 2286 2445 2194 2418 2695 3578 Computer Usage 630 510 459 495 320 546 502 533 624 908 ILL's Received 23 37 23 25 28 25 35 27 28 36 Reference Requests 509 439 398 412 395 452 373 411 478 612 Food for Fines 33 11 28 20 130 84 31 22 79 22 Volunteers/hrs 9/15 5/8 6/27 2/7 3/5 17/44 6/12 14/25 14/34 20/45 Adult Program Attendence 138 174 77 180 92 60 54 84 40 28 Young Adult Program Attendence 9 6 23 6 2 9 14 8 5 62 Children's Program Attendence 670 483 551 587 477 740 546 578 507 466 Consolidated Department Report August 11, 2016 29 of 29