HomeMy Public PortalAbout06 - Consolidated Department Report June
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City Manager Department Report - May
MEMORANDUM
Please find my highlights from the month of June below:
1. Streets LOT
Engineering design and planning work is moving along for Commerce Street and for future street
projects within the downtown core. City staff, the Mayor, and Council-member Swanson met
with property owners in late May to listen to challenges and concerns from a property owner
perspective on the street. An introductory presentation will be provided to the City Council on 15
July which will discuss the initial information that is known by staff and engineers and will also
outline the process moving forward for communication with individual property owners and the
general public alike.
Carol Coyle has notified the staff and Council that ITD has added the Mission Street project
(rehabilitation of the street from Deinhard to the southern city limits) for completion in FY19
with $2.1M in funding to be applied to the project. The city match for this project will be $175K,
and I anticipate that we will utilize our Streets LOT as a match for this project.
Staff met this week with a property owner on Romine Drive regarding an upcoming meeting of
property owners within the Boydstun Lane subdivision (gravel road subdivision). The
subdivision includes roughly ¾ of a mile of gravel roads. There is some interest in proposing a
discussion among property owners for the formation of an LID to potentially fund installation of
paved roads within the subdivision. I plan to attend this meeting with Council-member Swanson
on Saturday/9 July and will report back to the Council. I anticipate that, if the group is interested
in pursuing an LID, a request for a match from the city may be requested.
2. Public Works Director Recruitment
Recruitment for the Public Works Director position continues. To date, we have received 3
applications and have received a number of phone calls from interested parties. The closing date
of the advertisement is 15 July. It is common for most submissions to occur within the last week
of the posting. I will provide the Council and update on the number of applicants during the 14
July meeting.
TO: City Council
FROM: Nate Coyle
DATE: 7/14/2016
RE: CITY MANAGER DEPARTMENT REPORT— JUNE
____________________________________________________________________________________
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 1 of 28
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City Manager Department Report - June
3. Parks and Recreation Director Retirement/Recruitment
Dennis Coyle, McCall Parks/Recreation Director, has notified the city of his intent to retire on 1
September of this year. Dennis and I have been preparing for his pending retirement over the
course of the past few months and we are well prepared to ensure strong continuity in the
department through this transition. I am working with Traci and Dennis to review the position
and associated job description, and plan to have a recruitment advertised by mid-to-late July.
Tentatively, I am planning to use a 30-day advertisement period for this recruitment process and
will leverage Dennis’ expertise and input through the selection process.
4. Sewer Rate Study
City staff completed our data-review meeting with FCS Group. The intent of this meeting was to
review and clarify data that was submitted for the rate study. There were a number of questions
from the rate study group that require clarification before the data can be analyzed. Staff will
have these questions answered within the week, which will allow the rate study group to go back
and prepare the data for discussion with the City and PLRWSD.
5. Sewer Planning Discussions
The JWAG has continued its planning efforts for sewer. Primary efforts from staff over the last
two weeks have been applied to the rate study as this information will be critical to reuse and the
continued discussion related to consolidation.
A group of volunteers has been obtained from the Rotary Group to utilize as a focus group for
presentation of land application components and an introductory concept related to our
consolidation discussions. It is our hope that this group of critical thinkers will provide us with
initial questions and/or concerns relating to pending investments within the sewer system along
with questions/concerns related to any annexation/consolidation discussions. Feedback from this
focus group will be relayed to the Council and PLRWSD Board.
6. July 4th Planning Efforts
The July 4th event appears to have been successful in returning the atmosphere of McCall to a
family-friendly venue for the holiday. There are too many partners to thank in my department
report, however we will be providing individual thank-you letters to our many partners and
sponsors who helped make the event a success. Within the city, our key players in planning this
event were Erin Greaves, Dennis Coyle, and Justin Williams. I cannot thank them enough for
their keen guidance and wisdom on this process.
During the 14 July Council meeting Justin Williams and other responders will be available to
provide an update regarding calls for service over the holiday weekend. Initial data reports show
that we made a significant improvement in the health and safety component of the holiday. Our
next step in this process will be to replicate community discussions with our business owners and
general public to get direct feedback from the event. I anticipate these discussions will identify
the components that went very well but also identify some things that did not go well, and will
perhaps lead to recommendations for improvements prior to the next 4th of July holiday. I will
discuss this further with the Council during Chief Williams’ presentation on the 14th.
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Department Project Comments Status
Airport AIP-21 – Land
Acquisition
Eminent Domain Complaint filed with 4th
District Court.
Ongoing
Airport Minimum Standards
and Rules/Regulations
Review
City Council provided recommended changes to
the Minimum Standards and Rules and
Regulations. Changes will be incorporated and
documents will be submitted for Council’s
approval.
Ongoing
Airport Hangar Lease Rate
Analysis
Airport Advisory Committee has completed
review of Lease Rates. Airport is preparing
package for Council’s consideration.
Ongoing
Airport AIP-22 – Snow
Removal Equipment
Bid protest received from Legacy Equipment.
Council will hear complaint July 14th.
Ongoing
Airport Airport Open House Airport Staff assisted Idaho Aviation
Association with planning and preparations for
an Airport Open House. Open House is
scheduled for July 16, 2016 from 9am – 2pm.
New
Community
Development
Building See attached chart for building permit status and
comparison to previous years.
Updated
Community
Development
Building Library Expansion Committee continues to meet
and move the design process forward.
Updated
Community
Development
Geographic
Information Systems
(GIS)
Staff have been working with U of I student to
create interpretive signs for Wildhorse Park.
Completed work with Communications Staff on
the Parking kiosk for the Mill Street lot. Created
custom application for parking study counts to
take place at the end of July. Working with
consultants on updated maps for the Comp Plan
update. Continuing to assist Water and Sewer
Dept on mapping of new and existing
infrastructure.
Updated
Community
Development
Grants See attached Grant Status Report for updates.
The Mission Street Reconstruction Project is
included in ITD’s 5 year funding plan and the
projected award to the City is $2.195 million.
Boo-ya!
Updated
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Community
Development
McCall In Motion Recent public outreach events Community
Resource Fair (June 11), Payette Forest
Coalition presentation (June 15), and the July 4
Chalk It Up McCall. The next event is the
Rosebery Music Festival. Preparing for parking
study counts (July 20-23). Also planning for
workshops in September. Save the date for a
McCall In Motion boat cruise on September 12
3-6pm.
Updated
Community
Development
Building, Planning and
Zoning
Staff has archived project files and is updating
the secondary archive database.
Updated
Community
Development
Planning & Zoning
Commission
The August 2 meeting agenda includes 1 zoning
amendment, 1 subdivision plat amendment, 1
Conditional Use Permit, 1 Record of Survey, 3
Design Review, 1 Scenic Route, and 2 Shoreline
applications. The agenda also includes a pre-
application presentation for a zoning ordinance
amendment to redefine “formula, restaurant” to
apply to businesses that have 5 or more
businesses in common at other locations.
Updated
Community
Development
Public Art The “goats” and public art plaza next to the
Alpine Playhouse was completed just before the
July 4 holiday. The Rotary Parks railings project
is underway. The additional murals on the
Railroad Ave. retaining wall will be installed
when Parks crew time allows.
Updated
Community
Development
Payette River Scenic
Byway (PRSB)
The Byway Committee will have a joint meeting
with the Payette River Water Trails committee in
late July to discuss consolidation of efforts.
Updated
Community
Development
McCall Improvement
Committee
The McCall Improvement Committee met June
9. McCall in Bloom is well underway. Planning
for first annual Garden Tour is underway.
Updated
Community
Development
McCall Redevelopment
Agency (MRA)
MRA/Community Choices with new sidewalk,
paved boat parking, and storm water
improvements are complete.
Updated
Community
Development
Centennial Committee The Centennial Committee is working on final
tasks for Plaza completion.
Updated.
Community Historic Preservation The HPC will meet July 25. They are continuing
to work on the McCall History DVD. Work on
Updated
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Development Commission Rotary Park interpretive signs begins in July.
Community
Development
Outreach/Regional
Collaboration
CD Director has agreed to work with U of I
extension on the ASAP Sector Analysis for the
region.
Updated
Golf Staffing At the end of the month of June there were three
full time and 15 seasonal employees. Two of the
seasonals are working part time. The staff this
year is working out great. One high school
student and two college students were hired at
the end of the month.
Update
Golf Greens The greens were vertical cut and top dressed at
the end of the month. Mowing daily with
triplexes on all greens. Extra work is still being
done on the new Aspen 1 green. There was a
fertilizer oops on a spot in the green.
Replacement will start soon by The Amateur.
We have also been either Hydrojecting it or
Needle tining it once a week to help it out.
Update
Golf Equipment The equipment is running nicely with the
exception of the fairway mowers that hopefully
will limp by until replaced.
Update
Golf Vole Damage Most of the seed that was planted has come up
and is starting to fill in the bad areas left by the
voles. A lot of time was spent using sand and
seed to help fill in some of the holes that were
left.
Update
Golf Revenue Revenue has been running ahead of last year and
it has been busy. Most of the increases are in
daily greens fees.
New
Golf Club House The windows and doors finally arrived and the
crew got started the last week of the month
changing them out. Hopefully to have it finished
the week after the 4th.
Update
Golf Cart Paths Crack Seal The Cedar cart paths were crack sealed. Work
will continue on Aspen and Birch as time allows.
Update
Golf Irrigation The system has been running pretty smoothly
although well water ran short during the last hot
Update
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
spell.
Golf Aspen 5 – Bathroom The lift pump for the golf course bathrooms
failed in the middle of the month. A portable
toilet was brought in while it was worked on.
The failed pump was finally extracted. There
were also golf balls in the check valve which
could have been the culprit as well as the pump
has not been replaced in at least the 10 years. A
new pump has been ordered and working on
putting in a bigger culvert around it so the foot
valve can be serviced without having to dig up
the whole thing.
New
Information
Systems
Work Focus and
Projects
Datacenter expansion for FY16 is complete, to
accommodate projected growth in Police video
retention. Vendor engineering was onsite with us
the week of June 27.
Virtual desktop infrastructure (VDI) pilot project
for the Public Library is underway. Objectives
are cost savings in desktop hardware and less
labor intensive management of public access
computing.
Second round purchasing of replacement staff
computers and network equipment has begun.
Additional field-oriented tablets for Public
Works asset management were configured and
deployed to the department on June 15.
Updated
Information
Systems
Management Capital project submission and review, and
annual operating budget development are
underway. Chris Curtin is participating in the
capital project process and review team.
InfoSys is participating in comprehensive plan
update processes, particularly in the area of city-
wide infrastructure. We did not receive a
technical assistance award under the EPA “Cool
and Connected” rural broadband program, but
our efforts to help provide infrastructure for
efficient City operations and progressive
economic development will continue.
Updated
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Information
Systems
Facilities Planned and opportunistic projects to modernize
data infrastructure in City facilities will continue
whenever possible. Some facility networks have
been operating over cabling that is nearly 20
years old and in poor condition. Tie-in to
facilities planning and rehabilitation.
Updated
Parks &
Recreation
Partnerships Summer partnerships in Progress. In Progress
Parks &
Recreation
City Website Updating City Website to flow better with online
registration page and content.
Ongoing
Parks &
Recreation
Online Registration Working with current provider to update all
upcoming program offerings and learning new
additional features to the site. Also working with
City Communications manager on enabling
more marketing and linking capabilities with
TeamSideline.
Ongoing
Parks &
Recreation
Environmental Action
Committee
Working on Green initiative, air quality, Payette
Lake water quality, and noxious weeds projects.
Proposals going forward to Council for Air
Quality regulations and Green Business practices
to be endorsed by the City of McCall. Open seat
for high school representative.
In Progress
Parks &
Recreation
Gold Glove Park ADA walkway and additional bathroom hand
dryers upcoming. Summer landscaping with city
and donated funds to take place this Summer.
In Progress
Parks &
Recreation
Rec Social
Media/Communication
s
Working with communications manager to
streamline Rec related correspondence to
interested user groups.
In Progress
Parks &
Recreation
Alternative
Partners/Programming
Ongoing efforts to work with local private
organizations to develop opportunities for
additional programming.
Ongoing
Parks &
Recreation
Summer Programs Programs:
Boys Baseball – Complete
Girls Softball – Complete
Traveling ASA – Complete
Yth Spring Soccer – Complete
Soccer Camp – In Progress
Tennis – In Progress
In Progress
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Adult Softball – Upcoming
Football Camp – Upcoming
Swimming Lessons – Upcoming
Snorkel – Upcoming
Mtn. Bike – Upcoming
Wee- Soccer – Upcoming
Tee-ball – Upcoming
Summer Programs – All marketing,
coordination, and updating website-complete
4th of July Celebration was a huge success!
Parks &
Recreation
Helmet Loaner
Program/Scholarship
$600 used for helmet purchases and $400 to be
used for students. Working with the school to
identify 10-15 scholarships based on need and
whole student concept. Re-visit in Fall 2016.
In Progress
Parks &
Recreation
Summer Equipment
Purchases
Inventory existing gear and ordering projected
items needed.
In Progress
Parks &
Recreation
Summer
Employees/Volunteers
Contacting instructors, coaches and umpires
from last summer about current openings.
Seasonal employees hired and training is
ongoing.
In Progress
Parks &
Recreation
Recreation Supervisor
Position
Two in-house employees applied for the
position; decision to be made by 06/29. Tara
Woods hired.
Complete
Parks &
Recreation
Administrative
Assistant
Parks seasonal employee Tyler Padgett was
asked to split work day between Gold Glove
(Parks), Adult Softball League (Recreation) and
Admin. Assistant (PAR)
In Progress
Parks &
Recreation
Mountain Bike Skills
Park
Grant accepted, with due completion date of
May 2017. Contractor and designer will work
with PAR to ensure completion date.
In Progress
Parks &
Recreation
Riverfront Park Adjustments to construction drawings underway.
Coordinating with Streets Dept. on schedule.
In Progress
Parks &
Recreation
Wild Horse Property –
Thompson Street
Working with a University of Idaho graduate
student on the design of interpretive panels and
pathway.
In Progress
Parks & Grant Applications Road and Bridge Grant – Riverfront; Mtn. Bike AWARDED
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Recreation Skills Park Grant
Parks &
Recreation
Downtown Sidewalk
Brick Repairs
Will continue as time permits. In Progress
Parks &
Recreation
Parks Shop and Office
Planning
Identifying needs and finalizing location. In Progress
Parks &
Recreation
Rotary Park
Construction
Documents and Bid
Package
Bid awarded, finalizing schedule. In Progress
Parks &
Recreation
Way-Finding Signage Working with Community Director on the
design and implementation of Way Finding
signs.
In Progress
Parks &
Recreation
Fourth of July Cleanup considerably less. Very successful.
Staff assisted with events.
Complete
Parks &
Recreation
Employee P&R Director has announced retirement
effective 9/1
Not Yet
Complete
Police Personnel The McCall Police Department has completed
the recruitment for new officers. Two positions
have been filled. The new Officers are scheduled
to report on July 11, 2016.
Ongoing
Police Personnel Sergeant Larry Stokes retired from the McCall
Police Department on June 30, 2016 after
working 11 years for The City of McCall.
Officers Brian Gestrin and Seth Arrasmith were
promoted to Patrol Corporals.
Code Enforcement Officer Stephanie Brandt has
completed the McCall Police Department’s Code
Enforcement FTO program. Stephanie is now
working a regular shift rotation.
Complete
Police Training Pete Rittenger attended Verbal Excellence
Training June 12, 2016 in Boise, Idaho.
Det. Brian Koch and Sandy Ryska attended
Investigating Sex Crimes, June 12-13, 2016, in
Las Vegas, NV.
Corporal Seth Arrasmith attended Ground
Complete
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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CITY OF MCCALL
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Control Instructor training in Coeur D’Alene,
Idaho, June 19-23, 2016.
Police Training Officer Adam Benjamin is scheduled to attend
Instructor Development Training July 11-15,
2016, in Meridian, Idaho.
Sandy Ryska is scheduled to attend NIBRs and
Missing Persons Training July 19-20, 2016 in
Moscow, Idaho.
Dallas Palmer and Christian Wann are scheduled
to attend Advanced Search and Seizure Training
in Kimberly, Idaho, July 21-22, 2016.
Justin Williams, Seth Arrasmith, Adam
Benjamin are scheduled to attend Glock Armorer
Training July 27-28, 2016 in Meridian, Idaho.
Ongoing
Police Community Service The McCall Police Department continues to
accept expired, unwanted or unused over the
counter and prescription medication during
normal business hours, Monday - Friday 8:00am
– 5:00pm.
McCall Officers are continuing to work with the
National Highway Safety Board, Idaho
Transportation Department and Idaho State
Police on emphasis patrols for Seat Belt Usage,
Aggressive Driving, and DUI awareness. In
return, McCall Police Department receives Grant
Money for needed equipment. The police
department is using the money to upgrade video
and radar systems in the patrol cars.
Ongoing
PW Admin/
Engineering
DEQ Water Planning
Grant
Fire flow testing for water model calibration
scheduled completed June 22/23. Water model
calibration ongoing.
Ongoing
PW Admin/
Engineering
DEQ Wastewater
Planning Grant
Winter Storage Pond
Groundwater Study
The revised Quality Assurance Project Plan and
Groundwater Monitoring Plan have been
approved by IDEQ. It is expected that new
monitoring wells will be installed in July and
August
Ongoing/
Updated
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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PW Admin/
Engineering
Utility Rate Study PW and SPF completed draft CIP submittals to
FCS. FCS provided updated rate study
calculators. Staff and SPF are further evaluating
CIP timeline to identify infrastructure critical for
new reuse permitting and potential FY17
bonding be completed during mid-June.
Ongoing/
Updated
PW Admin/
Engineering
Asset Management
Software
Tablets for the water/wastewater crew members
have been programmed by IS, and training
should begin later this month or first of August.
Ongoing/
Updated
PW Admin/
Engineering
Land Use Application
Development Reviews
City Engineer working with Community
Development of application review (engineering
and PW review/approval) for 2 ROS, 7 DR and 1
CUP projects. Multiple pre-application meetings
with developers and city staff.
Ongoing/
Updated
PW Admin/
Engineering
Public Works Fees Staff is currently reviewing proposed fee
increases to properly recover costs related to
sewer disposal and ROW utility permitting.
Ongoing
PW Admin/
Engineering
Emergency Outfall
Discharge Pipe
PW is compiling an engineer’s estimate for
relocation to compare against the cost of
repairing the damage pipe in place. Analysis to
be completed in July.
Ongoing/
Updated
PW Admin/
Engineering
Community Choices
2016 Streetscape
Improvements
Substantial completion inspection completed on
6/30/16. Outstanding items (lights, electrical)
will be completed in July.
Ongoing/
Updated
PW Admin/
Engineering
Mill Street Parking Lot
Paving – Summer 2016
MRA funded paving project was bid and
awarded to Granite Excavation in May.
Construction timing was coordinated with the
Community Choices Project.
New/Comple
ted
PW Admin/
Engineering
Transportation Master
Plan
Traffic count analysis is ongoing. Parking
capacity study will commence in July using CD
and PW staff. Public outreach development for
transportation plan will commence in July.
Ongoing/
Updated
PW Admin/
Engineering
Edgewater Circle
Water Main
Horrocks and staff conducted final site meeting
to confirm final design criteria and existing
sewer utility locations. Final design and bid
documents to be completed in July. Bid award
and construction scheduled for
August/September.
New/Ongoin
g
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PW Admin/
Engineering
Drainage Management
Guidelines – Treatment
Storm Update
Will present resolution for County approval
during June or July to allow modifications to
apply to Impact Area.
Ongoing/
Updated
PW Admin/
Engineering
Commerce Street
Reconstruction
City staff and select Council Members met with
property owners twice during June. Work
session with City Council scheduled for July 15
New/Ongoin
g
PW Admin/
Engineering
Downtown Core
Construction
Feasibility
Initial construction estimates being developed
and coordination with Franchise utilities is
ongoing
New/Ongoin
g
PW
Streets
Street Striping Bids Contract awarded to Curtis Clean Sweep.
Painting will begin later this month.
New/Comple
ted
PW
Streets
Right-of-Way
Maintenance
Crews continue working on storm drain issues
around town as time allows.
Ongoing/
Updated
PW
Streets
Seal Coating Crew prepped city owned parking lots for seal
coating by sub-contractor.
New/Comple
ted
PW
Streets
Dust abatement Dust abatement continues. New/Ongoin
g
PW
Streets
Street Sweeping Street sweeping continues as needed. New/
Ongoing
PW
Streets
Customer Complaints Customer complaints are being addressed in a
timely manner with the City Manager assistance
when necessary.
Ongoing/
Updated
PW
Streets
Rotary Park Assisted the Park Department with paving at
Rotary Park
New/Comple
ted
PW
Streets
Street Maintenance Crews continue to repair pot holes in the down
town core.
Ongoing
PW
Streets
Mill Street Storm
Water Upgrade
Construction of new catch basin completed, as
well as paving around the lip.
Completed
PW
Streets
Emergency
Call-Ins
No emergency call outs this month. Updated
PW
Streets
Street Striping/City Crews have been stripping crossbars, and
crossing marks. This will continue into July due
to poor weather the first of the month.
Updated
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
PW
Sewer
Collection
Manhole Inspection Inspections are going well. Lines are showing
much less clear water in lines. This would
correlate directly with homeowners in lower
areas not needing to use sump pumps.
New/
Ongoing
PW
Sewer
Collection
Emergency
Call-Outs
Duty phone employees responded to three
emergency call outs for the month (lift station
alarms).
Ongoing/
Updated
PW
Sewer
Collection
Sewer Main Flushing Continue to flush slow-moving sewer mains. Ongoing/
Updated
PW
Sewer
Collection
Private Line
Connection Inspections
Cleaned and camera sewer line for possible
sewer tap for lot at corner of Hemlock & Louisa.
With building picking up, more requests like this
have been coming in.
New
PW
Sewer
Collection
Routine Lift Station
Maintenance
Crews perform routine system checks at every
lift station twice a week.
Ongoing
PW
Sewer
Collection
New Sewer
Connections
Two new sewer connections for the month. New/
Ongoing
PW
Sewer
Treatment
PLWSD-J-Ditch The district replaced the PLC card for the 60
horse pump at the winter storage pond, thinking
it was for the additional pumping into the J-
Ditch line. This pump is plumbed for sending
effluent back into treatment pond #3, for
additional treatment should any issue arise as to
the conditions in the winter storage pond.
New/
Completed
PW
Sewer
Treatment
Routine Maintenance Performing typical maintenance duties and water
testing.
Ongoing/
Updated
PW
Sewer
Treatment
J-Ditch/Winter Storage
Pond
The last week of June PLWSD began releasing
effluent into the J-Ditch line using pump #2.
Ongoing/
Updated
PW
Sewer
Treatment
Ground Maintenance Grounds maintenance completed. Completed
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
PW
Sewer
Treatment
450 Pump at Winter
Storage Pond
PLWSD has pump #1 under repair for replacing
water solenoid.
New
Completed
PW
Water
Distribution
Edgewater Circle Met with City Engineer and Horrock’s to go
over new line design.
New/ongoing
PW
Water
Distribution
Main Service Line
Repairs
Additional repairs required to the line on Broken
Rein as well as the line on Timm St.
Updated
PW
Water
Distribution
Dig Line Requests Responded to 66 dig line requests to mark both
water & sewer infrastructure.
New/Ongoin
g
PW
Water
Distribution
Boil Notices Two lines (3rd Street & Broken Rein) where the
water was turned off for repairs caused the water
pressure to drop below 20 PSI’s. Per DEQ when
this occurs, the city must advise all property
owners to boil their drinking water until water
samples can be analyzed. Notices were hung on
all door knobs prior to the main being shut
down, and once the work was complete, the line
was pressured up, water samples were taken and
sent to Analytical Lab for testing. The water
tests for both lines came back showing no
contaminations, and the notices were lifted.
New
PW
Water
Distribution
Emergency
Call-Ins
No emergency call in for water issues. Ongoing/
Updated
PW
Water
Distribution
New Water Services Three new water services for the month. Ongoing/
Updated
PW
Water
Distribution
Work Orders The crew responded to 25 work orders from
customers and two from Utility Billing.
Ongoing/
Updated
PW
Water
Distribution
Fire Hydrant Repairs Repaired two fire hydrants. New
PW
Water
Distribution
Pre Turn-off
Door Hangers
Crew hung 36 door hangers for Utility Billing. Updated
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
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MONTHLY CONSOLIDATED DEPARTMENT REPORT
PW
Water
Distribution
MXUs 3 MXUs were replaced this month. Updated
PW
Water
Distribution
ECRs 0 ECRs were replaced this month. Updated
PW
Water
Treatment
Eastside Water Tank In the past, the water treatment plant would draw
down the level in the eastside tank by only one
foot and pulled the additional needed water from
the wet well during the backwash process. When
SPF reviewed the system earlier in the month, a
recommendation was made that PW should be
pulling all the water off the tank and nothing
from the wet well. The new process has been
utilized with major benefits.
New/Comple
ted
PW
Water
Treatment
Davis Beach Intake
Pumps
Have begun pulling the raw water from the
Davis Beach facility, with Legacy set as the
secondary source. This will continue until the
demand for irrigation water and summer home
usages concludes for the summer.
New/Ongoin
g
PW
Water
Treatment
Test Pilot Filter No work has been completed yet, as Eric from
SPF is waiting for the approved Task Order.
Hopefully this will get back on track in July.
Updated
PW
Water
Treatment
Effluent Flows Summer flows have begun and are now up from
running 1.5 million gallons per day to a
consistent out flow of over 2 million gallons per
day.
New/Ongoin
g
PW
Water
Treatment
Back Wash Activities Double backwash activities continue, with an
employee coming in at 5:00 am each day.
Updated
Library Upcoming Programs Please see the calendar for the Library’s
upcoming July programs included with this
report.
Ongoing
Library Statistics June statistics included in this report. Ongoing
Library Story Stop Every Wednesday, children ages 0-3, a crowded
but fun atmosphere for families.
Ongoing
Library Story Time Every Thursday 10:30-11:30 a.m. is reading and
art activities to aid childhood development. Ages
Ongoing
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 15 of 28
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
3-5 with an adult.
Library Building Expansion Committee members and Board members and the
Library Director are hard at work in anticipation
of the first visit with Library design professionals,
July 12-15. Work session with Council 30
minutes on July 14th.
(See attached postcard/flyer below)
Ongoing
Library Council Invited Council members are also invited to take part in
the public process and meet with the consultants:
5:00 pm July 13, BBQ at Lola Elliot’s
house
7:00 pm July 13, Community meeting at
library
9:00 am July 14, Focus Group at library
Soon
Library BRMES School Visit Meg, Casey and the school librarian Yvonne
Loper presented a skit and information to inspire
elementary aged children to sign up and pledge to
read all summer long. A smashing success.
Complete
Library Summer Reading
Programs
Independent readers started already; active
programs start next week under the theme
“Ready, Set, Read!” There will be 3 sessions
weekly, and all registration is full.
Ongoing
Library Noxious Weed
Presentation
Valley County gave an informative talk to show
different types of local noxious weeds and what
can be done about it. This inspired at least one
HOA to organize a work day in June in their
neighborhood to help eradicate knapweed.
Complete
Library ESL classes Free ESL classes Mondays for community
members to practice and learn more English.
Great class, taught by a volunteer.
Ongoing
Library Community Resource
Fair
Librarians attended to spread information about
library resources.
Complete
Library 3D printing June 17 Casey held another demo day for the 3D
printer, with outstanding attendance and some
very, very excited patrons who keep coming back
for more.
Ongoing
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 16 of 28
CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Library Kaleidoscope Programming librarians hosted a booth at
McCall’s annual arts festival for kids, decorating
“Zentangle” rocks in a peaceful, creative activity
that parents enjoyed too!
Complete
Library Tech Tuesdays Staff are available to help the public with their e-
readers any day, but Tech Tuesdays have been
designated as a special time for folks to bring in
their devices to assist them log into OverDrive,
the e-book application, or to print 3D items.
Tuesdays, 4-6 PM.
Ongoing
Library Chess Club & Board
Gamers
An all-ages Chess Club has expanded to include
other board games. Attendance low lately.
Ongoing
Library Grants for Digitizing
Local History Records
Scanning continues with volunteers through 1/6
of the subject files.
Ongoing
Library Summer Hire Sarah Wright, high school student, hired again as
the temporary Library Page to help with the
summer crunch.
Complete
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 17 of 28
CONSOLIDATED DEPARTMENT REPORT July 14, 2016 Page 18 of 28
Library Statistics ‐‐ FY2016
Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Totals
2 ‐ 000‐099 8 5 16 17 13 10 10 3 5
3 ‐ 100‐199 14 71510241715 3 2
4 ‐ 200‐299 7 5 21 16 19 12 8 19 14
5 ‐ 300‐399 39 46 46 43 30 38 58 60 46
6 ‐ 400‐499 4241230712 10
7 ‐ 500‐599 22 18 24 42 38 37 37 36 48
8 ‐ 600‐699 83 81 87 88 117 86 60 68 105
9 ‐ 700‐799 64 96 46 81 53 81 59 42 63
10 ‐ 800‐899 34 36 48 27 28 21 28 25 34
11 ‐ 900‐919.9 32 34 35 48 40 63 27 41 30
12 ‐ 929‐999 65 54 37 44 63 48 36 37 40
13 ‐ Adult Fiction 699 682 692 760 665 809 671 666 764
14 ‐ Audio Books Circ Set 0283245246921 17 26
16 ‐ Biography 28 15 18 16 27 32 32 11 18
17 ‐ Board Books 103 93 81 111 148 134 116 142 127
18 ‐ CD Fiction Books 222 217 203 196 229 223 241 163 157
19 ‐ CD Junior Books 70 39 33 41 51 105 54 23 63
20 ‐ CD Music 10 000000 0 0
21 ‐ CD Non‐Fiction Books 41 38 18 15 19 42 27 28 25
22 ‐ CD YA Books 44406175 1 9
23 ‐ Chapter books 138 109 99 126 159 169 139 134 309
24 ‐ Classic Movies 5 7 7 18 15 15 9 11 15
27 ‐ Dawn Moudy Collection 694459613 13
28 ‐ DVD 14 13779483 0 0
29 ‐ DVD Blu‐Ray 16 10 29 13 8 12 6 19 12
30 ‐ DVD Circ Set 67 104 47 16 11 29 41 19 51
31 ‐ DVD Fiction 266 325 387 307 319 388 203 145 204
32‐ DVD Kids 10 13 20 15 26 25 89 166 165
33 ‐ DVD Non‐Fiction 52 35 53 28 36 51 17 48 23
34 ‐ DVD TV Series 10 7 8 11 20 23 10 14 21
35 ‐ E Non‐Fiction 38 46 28 40 64 66 68 92 51
36 ‐ Eames Collection 6651182 3 0
37 ‐ Early Readers 153 112 151 143 164 128 112 110 235
38 ‐ Idaho Archives 1022000 0 0
39 ‐ Idaho Room 36 26 25 48 60 99 44 65 57
40 ‐ Independent Films 5 5 19 10 19 19 9 1 6
41 ‐ Junior Biography 21 37 23 28 19 29 16 16 12
42 ‐ Junior Non‐Fiction 356 337 300 273 412 463 328 238 306
43 ‐ Junior Readers 263 285 235 189 237 263 295 288 494
44 ‐ Junior Spanish 26 29 49 21 36 37 52 15 14
45 ‐ Kit 12661271 5 3
46 ‐ Language learning 2002200 0 0
47 ‐ Large Print 104 67 116 133 100 128 129 168 172
48 ‐ LP Circ Set 171801000 0 2
49 ‐ Magazine 45 28 28 54 33 42 50 51 69
50 ‐ Map 0100001 0 0
51 ‐ Oversized 1440174 5 4
52 ‐ Parenting 2003103 0 2
53 ‐ Professional 6020001 3 0
54 ‐ Reference 2411122 1 1
55 ‐ Spanish 10 10 17 11 13 14 5 1 4
56 ‐ Story Books 751 624 699 595 821 875 708 620 774
57 ‐ Story Collection 24 20 21 9 22 11 12 22 26
58 ‐ Y A Non‐Fiction 33 12 28 15 26 26 15 6 12
59 ‐ YA Biography 0000000 0 0
60 ‐ Young Adult Fiction 84 78 89 91 61 70 75 72 145
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 19 of 28
61 ‐ Yount Adult Story Collection 0000000 0 0
Adult Circulation 2068 2057 2124 2141 2063 2453 1894 1821 2069
Young Adult Circulation 121 94 121 106 93 113 95 79 166
Children's Circulation 1930 1726 1724 1583 2149 2301 1978 1849 2553
Circulation Totals 4142 3914 3992 3859 4334 4892 4002 3776 4816
Attendance 2351 2132 2032 2126 2286 2445 2194 2418 2695
Computer Usage 630 510 459 495 320 546 502 533
ILL's Received 23 37 23 25 28 25 35 27 28
Reference Requests 509 439 398 412 395 452 373 411 478
Food for Fines 33 11 28 20 130 84 31 22 79
Volunteers/hrs 9/15 5/8 6/27 2/7 3/5 17/44 6/12 14/25 14/34
Adult Program Attendence 138 174 77 180 92 60 54 84 40
Young Adult Program Attendence 9 6 23 6 2 914 8 5
Children's Program Attendence 670 483 551 587 477 740 546 578 507
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 20 of 28
GRANT STATUS REPORT‐ July 14, 2016 Department Project NameProject Manager PurposeFunderAmountStatusStreets Department Mission St. Reconstruction TBD Reconstruct Mission St. from Deinhard to S. City Limits FHWA through LHTAC $1.525 million NEW: was placed on 2017‐21 ITIP and recommended for $2.195 million in funding. (Huzzah!) Streets Department Idaho Street Pathway Nathan Stewart Construct a 10’ wide detached pathway along Idaho St. FHWA via ITD $356,500 Updated: Not funded. Streets Department TIGER 8 Nathan Stewart/Cris Malvich Reconstruct downtown core; streets/water/sewer/sidewalks US DOT $5,843,239 No Change: Announcement to be made in fall, 2016 Parks Mountain Bike Skills Park Kurt Wolf Design and construct skills park on MDSD property IDPR $11,994 Update: grant agreements signed Parks Riverfront Park Access Improvements Kurt Wolf Improve road surface, parking, and stormwater management at Riverfront IDPR $17,866 Update: grant agreements signed Community Development Alpine Playhouse Public Art Delta James Install public artwork near Alpine Playhouse Idaho Commission on the Arts $10,000 Updated: project is complete Streets MRA sidewalks Nathan Stewart Sidewalks in MRA district Federal Highways/ITD $198,000 Project is complete. Community Development Public Art Project Delta James Install public art in Rotary Park Idaho Commission on the Arts $10,000 Updated: extension request granted Public Works/Water Water Master Plan update Peter Borner Update master Plan Dept. of Environmental Quality $87,500 Revised amount: $89,998 No Change: Project is underway. Public Works/Sewer Groundwater StudyPeter Borner Study leakage at wastewater pond Dept. of Environmental Quality $77,000 No Change: Project is underway. Streets Department Commerce Street Reconstruction Peter Borner Reconstruction of Commerce; stormwater and sidewalks Local Highway Technical Assistance Council $100,000 Project to occur in 2017 CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 21 of 28
$20,281$6,024$16,429$1,903$1,062$0$34,870$29,713$18,526$21,884$26,242$13,147$22,387$7,241$4,840$1,638$1,925$8,025$27,946$29,861$34,038$11,627$35,111$12,689$15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$22,638$23,008$39,518$48,668$50,606$62,108$0$0$0$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201120122013201420152016OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 22 of 28
1234567891011122011$20,281 $26,305 $42,734 $44,637 $45,699 $45,699 $80,569 $110,282 $128,807 $150,691 $176,933 $190,0802012$22,387 $29,628 $34,468 $36,107 $38,032 $46,057 $74,004 $103,865 $137,903 $149,529 $184,640 $197,3292013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $40,201 $63,209 $102,727 $151,395 $202,001 $264,109 $264,109 $264,109 $264,109$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEPFY 2016 BUDGET $264,000 CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 23 of 28
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARSMonthTourism LOT Five year average percentageFY16 Budget dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober4.51%November2.51%December5.83%1st Quarter TotalJanuary6.91%55,313 100,785 82.21% 100,785 55,313 82.21%February7.44%59,481 102,016 71.51% 202,801 114,793 76.67%March5.77%46,135 85,297 84.89% 288,098 160,928 79.02%2nd Quarter Total 160,928 288,098 79.02%April2.56%20,494 70,614 244.57% 358,712 181,422 97.72%May4.02%32,169 95,906 198.13% 454,618 213,591 112.84%June10.30%82,423 136,255 65.31%590,873 296,014 99.61%3rd Quarter Total 135,086 302,775 124.14%July20.00%160,017 264,526 65.31%855,399 456,031 87.57%August18.42%147,396 243,662 65.31%1,099,061 603,427 82.14%September11.72%93,759 154,995 65.31%1,254,056 697,186 79.87%4th Quarter Total 401,172 663,183 65.31%Total100.00%697,186 1,254,056 189.69%697,186 1,322,492 6-Jul-16CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 24 of 28
MonthFY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 TotalsOctober14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 136,176November11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 80,902December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 181,495January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 196,461February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,699 162,523April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,1658,719 11,641 15,255 73,336May11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711 22,047 111,271June23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541276,520July47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296543,012August44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598489,466September26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346304,272Total Dollars Received258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 191,010 2,778,904LOT Actual Dollars Earned per MonthCONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 25 of 28
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARSMonth FY11 FY12 FY13 FY14 FY15Five year averageFY16 Budget dollarsFY16 Budget + Contingent dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober 4.85% 4.70% 3.96% 4.02% 5.03%4.51%15,773 19,270 22,085 40.02% 22,085 15,773 40.02%November 2.33% 2.32% 2.38% 2.47% 3.06%2.51%8,774 10,720 12,986 48.00% 35,071 24,547 42.87%December 6.51% 5.29% 6.23% 5.44% 5.68%5.83%20,372 24,889 31,168 52.99% 66,239 44,919 47.46%1st Quarter Total 44,919 54,880 66,239 47.46%January 7.37% 6.48% 6.30% 7.44% 6.98%6.91%24,166 29,524 31,157 28.93% 97,396 69,086 40.98%February 8.38% 7.48% 7.28% 6.60% 7.43%7.44%25,987 31,749 32,613 25.50% 130,009 95,073 36.75%March5.03% 6.59% 6.60% 5.81% 4.80%5.77%20,156 24,626 23,712 17.64% 153,721 115,229 33.40%2nd Quarter Total 70,310 85,900 87,482 24.42%April2.61% 2.54% 2.01% 2.61% 3.03%2.56%8,954 10,939 15,255 70.38% 168,976 124,183 36.07%May3.40% 3.59% 3.62% 4.62% 4.88%4.02%14,055 17,171 22,047 56.87% 191,023 138,237 38.18%June8.72% 9.62% 10.98% 11.10% 11.09%10.30%36,011 43,995 49,759 38.18%240,782 174,248 38.18%3rd Quarter Total 59,019 72,105 87,061 47.51%July20.98% 20.57% 20.27% 19.60% 18.58%20.00%69,911 85,413 75,000 7.28%315,782 244,159 29.33%August 18.73% 18.56% 18.76% 19.49% 16.58%18.42%64,397 78,676 75,000 16.46%390,782 308,557 26.65%September 11.09% 12.26% 11.61% 10.79% 12.86%11.72%40,963 50,046 56,603 38.18%447,386 349,520 28.00%4th Quarter Total 175,272 214,136 206,603 17.88%Total 100.00% 100.00% 100.00% 100.00% 100.00%100.00%349,520 427,020 447,386 138.18%349,520 427,020 482,967 Year to date the actual revenues received for FY16 are 21.72% OVER the year to date revenues for FY15 and 58.19% over the 5 year average year to date.6-Jul-16CONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 26 of 28
30,000 40,000 50,000 60,000 70,000 80,000 LOT FiveYear Average Compared to FY16 Actual October November December January February March April May June July August SeptemberAverage13,753 7,780 17,685 21,098 22,493 17,472 7,882 12,550 31,860 60,575 55,946 36,163 Budget15,773 8,774 20,372 24,166 25,987 20,156 8,954 14,055 36,011 69,911 64,397 40,963FY15 Actual22,085 12,986 31,168 31,157 32,613 23,699 15,255 22,047 ‐ ‐ ‐ ‐Forecast49,759 75,000 75,000 56,603‐10,000 20,000 AverageBudgetFY15 ActualForecastCONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 27 of 28
70,00080,000 Five Year Actuals Comparison to Average60,000 70,000 50,000 30 00040,000 20,000 30,000 10,000 ‐October November December January February March April May June July August SeptemberAveragesFY11FY12FY13FY14FY15FY 16ForecastCONSOLIDATED DEPARTMENT REPORT
July 14, 2016
Page 28 of 28