HomeMy Public PortalAbout05 - Consolidated Department Reports May
MEMORANDUM
Please find my highlights from the month of December below:
1. Streets LOT
Engineering design and planning work is moving along for Commerce Street and for future street
projects within the downtown core. The City Engineer has sent correspondence to property
owners along Commerce Street to outline the engineering work this summer, which will include
individual communication with property owners regarding the pending improvements on the
right of way. I have received one concern from a property owner regarding the impact of
sidewalks and access due to the pending improvements on this road. The specific details of the
concern are not yet clear to me however I will be attending a meeting with the property owner on
8 June to better understand the concern. A kick-off meeting for this project was held on 2 June
with staff members and Horrocks Engineering where a timeline and public interaction process
was discussed. A presentation will be provided to the City Council on 14 July prior to
engagement with individual property owners and an eventual public meeting to discuss this
project.
2. Sewer Rate Study
As previously mentioned, the bulk of the original data request has been provided to FCS for
initial rate processing. Two components remain for submission to FCS from the city which
include identifying changes to O&M and a 20-year CIP projection. This work will be completed
by 3 June. Staff will be conducting a meeting with representatives of PLRWSD, JUB, and SPF
on Tuesday of next week to review and discuss 20-year CIPs produced by each agency as a part
of this process. After this meeting the city will submit its CIP information to FCS for data
processing.
3. July 4th Planning Efforts
The alcohol ban within city parks has been finalized with the support of the Council. Staff has
implemented the communications plan for this event, and has begun preparing final planning
TO: City Council
FROM: Nate Coyle
DATE: 06/02/2016
RE: CITY MANAGER DEPARTMENT REPORT— MAY
____________________________________________________________________________________
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 1 of 26
components in preparation for the 4th of July event. To date, twenty-eight non-profit and for-
profit organizations are planning to take part in the 4th of July event. The city has received
approximately twenty ambassadors to assist throughout the course of the day for the event. A
meeting with ambassadors will be held on 8 June at 5:30 PM in the McCall Library to discuss
specific roles and responsibilities for volunteers on the 4th of July.
4. Capital Plan Policy and Procedure
Department heads have submitted 5-year CIPs for their respective departments, and the capital
planning committee has completed its work by reviewing and prioritizing these projects into a
recommended/consolidated CIP. I will be reviewing this work with the assistance of Linda
Stokes, Treasurer, over the course of the next week to prepare a final draft for presentation to the
Council during the 17 June budget work session.
5. Public Works Director Position Advertisement
I met with Public Works line supervisors on 31 May and identified characteristics and
qualifications which produce a successful Public Works Director. The advertisement to fill this
vacancy will be published by 3 June, and will be advertised for forty-five days. The
advertisement will be placed on multiple external sites to include the City’s website, Association
of Idaho Cities, American Public Works Association, and American City Manager’s Association.
A staff review team is being developed to review applications and work through the interview
process. Updates will be provided when available.
6. Governance Manual Update
BessieJo Wagner, City Clerk, is making final changes to the draft governance manual and will
present a clean draft of this document during the 30 June Council meeting.
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 2 of 26
Department Project Comments Status
Community
Development
Building See attached chart for building permit status and
comparison to previous years.
Updated
Community
Development
Building City Hall / PD Office remodel almost complete.
Punch list items remain.
Updated
Community
Development
Building Working with Library Expansion Committee on
selected firm, contract review, etc.
Updated
Community
Development
Geographic
Information
Systems (GIS)
Working with Water and Sewer staff on locating old
infrastructure and mapping new construction.
Creating a code to update data to our online maps
automatically every night. Continued work on
recreation map for the kiosk at the boat trailer parking
lot. Planning this year’s South West Idaho GIS
conference that the City GIS Department is
organizing and hosting on July 22.
Updated
Community
Development
Grants See attached Grant Status Report for updates. Carol
attended the IDPR Board meeting in Challis. Grant
awards were announced and McCall was awarded
funding for Riverfront Park access improvements and
the Mountain Bike Skills Park. Submitted 2016 TAP
application for Idaho St. Pathway.
Updated
Community
Development
Comprehensive
Plan Update
Stormwater Training was May 10th and included a
contractor survey. The 2nd survey is still open:
www.mccallcompplan2016.com
Plan audit is complete and preparing for next outreach
event on June 11- Community Resource Fair.
Updated
Community
Development
Building,
Planning &
Zoning
Staff has archived project files and is updating the
secondary archive database.
Updated
Community
Development
Planning &
Zoning
Commission
The July 5 meeting agenda includes (2) Record of
Survey, (6) Design Review, (5) Scenic Route, (2)
Shoreline, and (1) CUP application.
Updated
Community
Development
Public Art Both the Rotary Park railings and Alpine Playhouse
plaza “Goats” projects are underway. The “Goats” are
scheduled to be installed the week of June 21.
Updated
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 3 of 26
Community
Development
Payette River
Scenic Byway
(PRSB)
The byway’s fiscal umbrella, the West Central
Highlands RC&D, is no longer operational. A request
will be made to the Valley County Economic
Development Committee to act as fiscal nonprofit
umbrella for the byway.
No Change
Community
Development
McCall
Improvement
Committee
The McCall Improvement Committee met May 12.
The McCall in Bloom Launch Party will be June 1.
Updated
Community
Development
McCall
Redevelopment
Agency (MRA)
MRA held a special meeting will be scheduled for
approval of contract for paving of Mill Street Parking
lot. Next meeting is June 21.
Updated
Community
Development
Centennial
Committee
The Centennial Committee did not meet this month.
Staff submitted a brick order for Centennial Plaza.
The revenue supports ongoing maintenance.
Updated.
Community
Development
Historic
Preservation.
Commission
The HPC will meet June 5. They are continuing to
work on the McCall History DVD. A RFQ/RFP for a
consultant for the Rotary Park Interpretive Sign
project was released and the recommended consultant
will be submitted for Council approval at the June 9
meeting.
Updated
Community
Development
Outreach/Regional
Collaboration
Carol has been asked to serve on a Valley County
Centennial Celebration committee.
No Change.
Airport AIP-21
Land Acquisition
Preparations resulting from action taken at May 12,
2016 Council meeting continue.
Ongoing
Airport Minimum
Standards and
Rules/Regulations
Review
Airport Advisory Committee has completed review of
Minimum Standards and Rules/Regulations. Airport
is preparing packages for Council’s consideration.
Ongoing
Airport Hangar Lease
Rate Analysis
Airport Advisory Committee has completed review of
Lease Rates. Airport is preparing package for
Council’s consideration.
Ongoing
Airport AIP-22
Snow Removal
Equipment
Bid opening scheduled for June 2, 2016, late question
regarding environmental compliance requirements
from a primary bidder may require small slip in
opening date.
Ongoing
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 4 of 26
Golf Staffing Staff consisted of three regular full time and 11
seasonal employees, two of which are part time only.
The staff this year is working out great. The plan is to
still recruit two college kids for the summer.
Update
Golf Greens The greens were aerified the first of the month and top
dressed once to smooth them out. Mowing daily with
triplexes all greens except the new green which is
being walk mowed at a different height while it settles
in. Receiving good comments on the new Aspen 1
green.
Update
Golf Equipment The equipment is running nicely. The new sprayer
arrived that was paid for with LOT funds. There were
some issues with it at first but discovered that it was
operator error due to a learning curve.
Update
Golf Vole Damage Most of the seed that was planted has come up and is
starting to fill in the bad areas left by the voles. Still
using sand and seed to help fill in some of the holes
that were left.
Update
Golf Course Opening Opening day was on Friday the 13th with few issues,
and it’s been fairly busy since.
Update
Golf Club House The new flooring in the club house got in before
opening. The windows are on order and should be
installed in June. Will be receiving an Idaho Power
grant to help with the cost of the windows. An old
panel and chain link gate on the lean too shed west
side of the club house was removed and replaced with
freshly stained cedar fence.
Update
Golf Cart Paths Crack sealing the cart paths will begin at the first of
the month.
New
Golf Irrigation There have been a number of electrical issues with the
controllers on the golf course this year. Two were
splices from when the irrigation system was installed.
New
Golf Recycle Wash
Station
There have been problems in the past with cut grass
from the equipment getting into the irrigation pond.
This year a Recycle System has been install so
everything goes into the mulch pile. The pond is
staying much cleaner.
New
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 5 of 26
Information
Systems
Work Focus and
Projects
Second round purchasing of replacement staff
computers and network equipment has begun. Data
center expansion purchasing is complete, now
scheduling the onsite deployment engineering.
Datacenter infrastructure replacement (i.e., servers,
storage, virtualization and management tools) which
began during the winter is now complete and all
servers have been moved to the new platform. The old
platform is no longer in service. Power consumption
and heat generation of servers is far less, up to 70%
reduction in both.
Deployment of additional field-oriented tablets for
Public Works and Airport asset management is
occurring.
Updated
Information
Systems
Management Capital project submission and review, and annual
operating budget development are underway.
InfoSys is participating in TIGER grant and
comprehensive plan update processes. Did not
receive a technical assistance award under the EPA
“Cool and Connected” rural broadband program, but
efforts to help provide infrastructure for efficient City
operations and progressive economic development
will continue.
Updated
Information
Systems
Facilities Planned and unplanned projects to modernize data
infrastructure in City facilities will continue
whenever possible. Some facility networks have been
operating over cabling that is nearly 20 years old and
in poor condition. Tie-in to facilities planning and
rehabilitation.
New
Library Upcoming
Programs
Please see the calendar for the library’s upcoming
June programs included with this report.
Ongoing
Library Statistics May statistics not included in this report due to the
Director’s computer crashing on May 31st. Next
month will include 2 stats reports.
Ongoing
Library Story Stop Every Wednesday, is for children ages 0-3. Makes for
a crowded but fun atmosphere for families.
Ongoing
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 6 of 26
Library Story Time Every Thursday 10:30-11:30 a.m. is reading and art
activities to aid childhood development. Ages 3-5
with adult.
Ongoing
Library Seed Swap Local gardening “experts” (volunteers) came to kick
off the annual Seed Swap and share seeds and advice
for local gardeners. The library offers free seeds from
our Seed Library in May and June. Popular event.
Ongoing
Library Mushrooms Master gardener from University of Idaho Extension
program presented a 3-week series on foraging for
local mushrooms. Very well attended.
Complete
Library Zentangle Rocks 25 participants came to Zen out and produce
meditative patterns on river rocks in this 3D art
project.
Complete
Library Building
Expansion
Committee and Board interviewed the top three firms
and selected a firm with deep library experience to
design the expansion of library this summer. Feeling
very fortunate to be entering into negotiations with
this fabulous team of Humphries Poli Architects.
Ongoing
Library Makerspace Grant
Workshops
Director Lojek and staff person Casey attended a
second 3-day workshop in Boise to initiate McCall’s
first ever public Makerspace with a new 3D printer,
paid for by the ICFL grant. A “makerspace” is a
community workshop open to the public to explore
creative and tech opportunities and can include
anything from sewing to soldering to 3D prints. 3D
printer supplies were paid for by the Friends of the
Library.
Complete
Library Makerspace III On May 20th, the new 3D printer was unveiled to the
public at an open house demo; highly successful, with
standing-room only attendance. A lovely photo was
posted in the Star News.
Complete
Library Tech Tuesdays Library staff are available to help the public with
e-readers any day, but Tech Tuesdays have been
designated as a special time for folks to bring in their
devices to receive help to log into OverDrive, the
e-book application, and to get help with 3D printing.
Tuesdays, 4-6 PM.
Ongoing
Library Chess Club &
Board Gamers
An all-ages Chess Club has expanded to include other
board games.
Ongoing
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 7 of 26
Library Grants for
Digitizing Local
History Records
Scanning continues with subject files in the Idaho
Room.
Ongoing
Library New Opening Will be hiring a summer library page to help shelve
books during the Summer Reading busy season.
Complete
Library /GIS Mapping Libraries GIS department mapped out libraries that participate
in the reciprocal loaning program (helpful to patrons).
Complete
Library 2nd Grade Visit Three BRMES classrooms came to learn about
Summer Reading Program and filled the library and
sidewalks!
Complete
Library ESL classes Free classes start June 6th, every Monday for folks in
the community who need to learn English
Starts
June 6
Parks Mtn. Bike Skills
Park Construction
Prep.
The Department is working on a design, feasibility
study, and cost estimate to install a Mtn. Bike Skills
Park adjacent to the skate park. Applying for a small
grant to help with construction cost.
In Progress
-Waiting
on Grant -
Parks Summer Seasonal
Hiring
Positions have been advertised and anticipating
applications soon.
In Progress
Parks Volleyball Court:
Retaining Wall
Construction and
Storm Drain
Outlet Repairs.
Minor cleanup on the Parks side and wrap up work
with contractor.
In Progress
Parks Riverfront Park Adjustments to construction drawings underway.
Staff is in the process of applying for a Road and
Bridge State Grant for improvements to the access
road.
In Progress
Waiting on
Grant
Parks Wildhorse
Property –
Thompson Street
Working with a University of Idaho graduate student
on the design of interpretive panels and pathway.
In Progress
Parks Grant Applications Road and Bridge Grant – Riverfront; Mtn. Bike Skills
Park Grant
In Progress
Parks City Campus
Improvements
Deck/boardwalk is complete to North Entrance at
City Hall. Legion Hall entrance has been put on hold
until spring.
Complete/P
ostponed
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 8 of 26
Parks Snow Removal Equipment is holding up well and staff will continue
to monitor and open up access to facilities to expedite
spring melt.
On Going
Parks Downtown
Sidewalk Brick
Repairs
Project is 75% complete and staff will continue to
work on as time allows. Will resume in the spring.
In Progress
Parks Parks Shop and
Office Planning
Identifying needs and finalizing location. In Progress
Parks Rotary Park
Construction
Documents and
Bid Package
Working on construction documents and details.
Development of bid packet. (May Bid Open)
Working on 404 Permit for encroachment at the high
water mark. (Submitted)
In Progress
Parks Summer Seasonal
Hiring Process
Began advertising for spring and summer help In Progress
Parks Spring Cleanups As areas become accessible staff will resume projects
and begin cleanups.
In Progress
Parks Way-Finding
Signage
Working with CD on the design and implementation
of way finding signs.
In Progress
Recreation Partnerships Summer partnerships in Progress. In Progress
Recreation City Website Updating City Website to flow better with online
registration page/content.
Ongoing
Recreation Online
Registration
Working with current provider to update all
upcoming program offerings and learning new
additional features to the site. Also working with City
Communications manager on enabling more
marketing/linking capabilities with TeamSideline.
Ongoing
Recreation Assist Parks Crew Working with Parks crew to help with Spring projects
once conditions allow.
Complete
Recreation Environmental
Action Committee
Working on Green initiative, air quality, Payette Lake
water quality, and noxious weeds projects. Proposals
going forward to Council for Air Quality regulations
and Green Business practices to be endorsed by the
City of McCall. Open seat for high school
representative.
In Progress
Recreation Gold Glove Park ADA walkway and additional bathroom hand dryers
upcoming. Spring landscaping with city and donated
funds to take place this Spring.
In Progress
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 9 of 26
Recreation Recreational
Social Media and
Communications
Working with admin assistant and communications
manager to streamline Rec related correspondence to
interested user groups.
In Progress
Recreation Alternative
Partners and
Programming
Ongoing efforts to work with local private
organizations to develop opportunities for additional
programming.
Ongoing
Recreation Spring/Summer
Programs
Programs:
Boys Baseball – In progress
Girls Softball – In progress
Traveling ASA – In progress
Youth Spring Soccer – Complete
Summer Programs – All marketing, coordination, and
updating website-complete
4th of July Celebration – Planning in progress
In Progress
Recreation Helmet Loaner
Program and
Scholarship
Helmets purchased and working with school to
identify (10) scholarships based on need and whole
student concept.
In Progress
Recreation Summer
Equipment
Purchases
Inventory existing gear and ordering projected items
needed.
In Progress
Parks & Rec Summer
Employees/
Volunteers
Contacting instructors, coaches and umpires from last
summer about current openings. Seasonal employees
hired and training is ongoing.
In Progress
Police Personnel The McCall Police Department is currently recruiting
for the position of Patrol Officer. Testing is scheduled
for June 4, 2016.
Ongoing
Police Personnel Officer Christian Wann had been promoted to Patrol
Sergeant.
Complete
Police Training Chief Justin Williams attended the FBI Executive
Command College May 9-14, 2016.
Lorraine Brush is scheduled to attend Property Room
Management, May 17-18, 2016.
Sandy Ryska attended International Association of
Property and Evidence training May 24-25, 2016.
Complete
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 10 of 26
Police Training Pete Rittenger is schedule to attend Verbal Excellence
Training June 6, 2016.
Det. Brian Koch and Sandy Ryska are scheduled to
attend Investigating Sex Crimes, June 12-13, 2016.
Ongoing
Police Community
Service
The McCall Police Department continues to accept
expired, unwanted or unused over the counter and
prescription medication during normal business
hours, Monday - Friday 8:00am – 5:00pm.
McCall Officers are continuing to work with the
National Highway Safety Board, Idaho
Transportation Department and Idaho State Police on
emphasis patrols for Seat Belt Usage, Aggressive
Driving, and DUI awareness. In return McCall Police
Department receives Grant Money for needed
equipment. The police department is using the money
to upgrade video and radar systems in the patrol cars.
Ongoing
PW Admin/
Engineering
DEQ Water
Planning Grant
Fire flow testing for water model calibration
scheduled for June 22/23.
Ongoing
PW Admin/
Engineering
DEQ Wastewater
Planning Grant
The revised Quality Assurance Project Plan and
Groundwater Monitoring Plan have been submitted
to IDEQ/WQD for review. It is expected that new
monitoring wells will be installed in June
Ongoing/
Updated
PW Admin/
Engineering
Utility Rate Study PW and SPF are finalizing CIP costs. Review
meeting with PLRWSD/JUB scheduled for June 7 to
evaluate/concur for work completed by both
agencies. Final submittals to FCS to be completed
during mid-June.
Ongoing/
Updated
PW Admin/
Engineering
Asset Management
Software
Public Works continues to coordinate with the Parks
Department to implement Elements and has
introduced the new Airport Manager to the benefits
of Elements.
Ongoing/
Updated
PW Admin/
Engineering
Land Use
Application
Development
Reviews
City Engineer is working with Community
Development on application review (engineering and
PW review/approval) for (3) ROS, (6) DR and (1)
SUB/PUD projects. Multiple pre-application
meetings with developers and city staff.
Ongoing/
Updated
PW Admin/
Engineering
Public Works Fees Staff is currently reviewing proposed fee increases to
properly recover costs related to sewer disposal and
ROW utility permitting.
New/
Updated
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 11 of 26
PW Admin/
Engineering
Emergency Outfall
Discharge Pipe
PW is compiling an engineer’s estimate for relocation
to compare against the cost of repairing the damage
pipe in place. Analysis to be completed by mid-June.
Ongoing/
Updated
PW Admin/
Engineering
Community
Choices 2016
Streetscape
Improvements
Construction began on May 16. Paving is scheduled
for June 3. Work will be restricted around Alpine
Playhouse during 7 Devils Playwright Conference
(6/5 – 6/19)
Ongoing/
Updated
PW Admin/
Engineering
Fir Street Boat
Ramp/Volleyball
Court Retaining
Wall
Project is complete. Completed
PW Admin/
Engineering
Transportation
Master Plan
Low season traffic counts have been conducted at
(22) locations and will continue through mid-June.
Parking lot capacity and turning movement data
collection will occur in June
Ongoing/
Updated
PW Admin/
Engineering
Construction Site
Best Management
Practices Training
Course was held at North Fork Lodge on May 10.
Sixty participants attended the course. Field training
was completed at Riverfront Park with assistance
from Syman Co., and Construction Specialty Supply.
Completed
PW Admin/
Engineering
Drainage
Management
Guidelines:
Treatment Storm
Update
Will present resolution for County approval during
June or July to allow modifications to apply to Impact
Area.
Ongoing/
Updated
PW Admin/
Engineering
ITD-
Transportation
Alternatives
Program Grant
Application
City Engineer and Grant Coordinator prepared and
submitted $375K grant application for Idaho Street
Pathway development. Received assistance from
Horrocks Engineering. for cost estimate
development.
New/
Completed
PW Admin/
Engineering
Commerce Street
Reconstruction
Kick-off meeting with staff and engineering team
scheduled for June 2. Additional letters sent to
property owners outlining project timeline.
New/
Ongoing
PW Admin/
Engineering
Downtown Core
Construction
Feasibility
Initial project kickoff meeting held May 2. New/
Ongoing
PW
Streets
Street Striping
Bids
Contract awarded to Curtis Clean Sweep. Painting
will begin later this month.
New
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 12 of 26
PW
Streets
Right-of-Way
Maintenance
Crews continue working on storm drain issues around
town. With the melting of the snow, there has been
the removal of the additional trees that came down in
December.
Ongoing/
Updated
PW
Streets
Crack Sealing Crack Sealing was performed throughout town, and
is now completed
New/
Completed
PW
Streets
Dust abatement Crews began grading and applying dust abatement
materials on our dirt/gravel roadways.
New/
Ongoing
PW
Streets
Street Sweeping Street sweeping continues as needed. New/
Ongoing
PW
Streets
Customer
Complaints
Customer complaints surrounding pot holes, leaning
trees, and property damage sustained by snow
removal activities are being addressed with a call
back or a face to face meeting.
Ongoing/
Updated
PW
Streets
Property Damage
Claims
Due to the amount of snow, there has been a higher
than normal property damage complaints received.
The home owners are being referred to the City Clerk
for processing of a claim through ICRMP.
New/
Completed
PW
Streets
Street
Maintenance
Crews continue to repair pot holes in the down town
core.
Ongoing
PW
Streets
Mill Street
Stormwater
Upgrade
Crew began completing needed upgrades to the Mill
Street stormwater system. The goal is to see
completion by end of June.
Updated
PW
Streets
Emergency
Call-Ins
Responded to one emergency call out from dispatch
for tree down at 3rd and Park St.
Updated
PW
Streets
Employee
Training
Sent three of the newer employees to the Roads 101
training class in Boise.
Completed
PW
Sewer
Collection
Manhole
Inspection
Inspections are going well. Lines are showing much
less clear water in lines. This would correlate directly
with homeowners in lower areas not needing to use
sump pumps.
New/
Ongoing
PW
Sewer
Collection
Emergency
Call-Outs
Duty phone employee’s responded to 10 emergency
call outs for the month (lift station alarms).
Ongoing/
Updated
PW
Sewer
Collection
Sewer Main
Flushing
Continue to flush slow-moving sewer mains. Ongoing/
Updated
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 13 of 26
PW
Sewer
Collection
Line Cleaning Employed Pipeline Service to hydro clean and
camera sewer lines. Main line down Commerce Street
was cleaned & camera to aid in design of the
reconstruction. Then the main line from Ice cream
Alley to 1st St, up to Lake Street and all the way down
to the bridge was cleaned. The total cost was
$6,414.90.
New/
Completed
PW
Sewer
Collection
Routine Lift
Station
Maintenance
Crews perform routine system checks at every lift
station twice a week.
Ongoing
PW
Sewer
Collection
New Sewer
Connections
Two new sewer connections for the month. New/
Ongoing
PW
Sewer
Collection
Private Service
Lines
There were (5) dig lines for private sewer line
obstructions. The crew responded quickly to locate
and mark our water & sewer lines before the
contractor could dig.
New
PW
Sewer
Treatment
Sewer Pond
Testing
Steve Harris from H&S Environmental met with WW
Plant Manager LaFay for two days this month and
completed in depth testing and analysis of the
treatment ponds. The findings report will be
presented to Council and supplied to SPF for rate
study data.
New/
Completed
PW
Sewer
Treatment
Routine
Maintenance
Performing typical maintenance duties and water
testing.
Ongoing/
Updated
PW
Sewer
Treatment
J-Ditch/Winter
Storage Pond
Pond level continues to rise. There has been
communication with the District on when they expect
to start discharging to farmers.
Ongoing/
Updated
PW
Sewer
Treatment
Ground
Maintenance
General grounds maintenance has begun, which
should be completed by end of June
New
PW
Sewer
Treatment
Winter Storage
Pond
Began summer prep at the winter storage pond in
preparation for PLWSD running of the J-Ditch
system.
New/
Continuing
PW
Water
Distribution
Edgewater Circle Working with plumber to camera lines and surveyor
to mark them. Information provided to Horrocks to
complete new water line design
New/
Ongoing
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 14 of 26
PW
Water
Distribution
Main Service Line
Repairs
None for the month. Updated
PW
Water
Distribution
Dig Line Requests Responded to (66) dig line requests to mark both
water & sewer infrastructure.
New/
Ongoing
PW
Water
Distribution
Emergency
Call-Ins
Two emergency call-ins for the month due to water
issues.
Ongoing/
Updated
PW
Water
Distribution
New Water
Services
Had four new water services for the month. Ongoing/
Updated
PW
Water
Distribution
Work Orders The crew responded to (39) work orders from
customers and (12) from Utility Billing.
Ongoing/
Updated
PW
Water
Distribution
Pre Turn-off
Door Hangers
Crew hung (31) door hangers for Utility Billing. New/
Ongoing
PW
Water
Distribution
MXUs Two MXUs were replaced this month. Ongoing/
Updated
PW
Water
Distribution
ECRs Three ECRs were replaced this month. Ongoing/
Updated
PW
Water
Treatment
Boilers Carrier came up and performed a thorough
diagnostic service on boiler #1. It involved direct
communication with the manufacture to make sure all
areas were looked at. So far it has been working like
it should, and the same service will be completed on
boiler #2 sometime in the fall.
Completed
PW
Water
Treatment
Davis Beach Pump received and reinstalled. After some minor line
replacement, it was tested and all went well.
Completed
PW
Water
Treatment
Intake Lines/
Raw Water
Buildings
Will be checking in with SPF on their
recommendation for additional work needed on the
intake lines. Hope to have their comments in the next
60 days.
Completed
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 15 of 26
PW
Water
Treatment
Test Pilot Filter Approval was given to construct a test pilot filter at
the water treatment plant to perform chemical testing
without disrupting current water production. This is
being done to ascertain whether the current chemical
disinfecting dosages, are correct or need to be
adjusted.
New/
Ongoing
PW
Water
Treatment
Effluent Flows Summer flows have begun and are up from running
between 400 to 600 thousand gallons per day to a
consistent out flow of 1.5 million gallons per day. It
is expected to increase once yard irrigation begins.
New/
Ongoing
PW
Water
Treatment
Back Wash
Activities
Treatment backwashes have increased from once a
day to twice a day. This will continue until flow
demands decrease.
New/
Completed
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 16 of 26
GRANT STATUS REPORT- June 9, 2016
Department Project Name Project
Manager
Purpose Funder Amount Status
Streets
Department
Idaho Street
Pathway
Nathan
Stewart
Construct a 10’ wide detached
pathway along Idaho St.
FHWA via ITD $356,500 NEW:Submitted June 1.
Decisions to be made
by end of June.
Streets
Department
TIGER 8 Nathan
Stewart/Cris
Malvich
Reconstruct downtown core;
streets/water/sewer/sidewalks
US Department
of
Transportation
$5,843,239 NEW: Announcement
to be made in fall, 2016
Information
Systems
Cool & Connected David
Simmonds
Technical assistance for
broadband development
USDA/EPA Federal team
to provide
Technical
assistance
Updated: NOT FUNDED
Parks Mountain Bike
Skills Park
Kurt Wolf Design and construct skills
park on MDSD property
Idaho
Department of
Parks and
Recreation
$11,994 Update: AWARDED!
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface, parking,
and stormwater management
at Riverfront
Idaho
Department of
Parks and
Recreation
$17,866 Update: AWARDED!
Community
Development
Alpine Playhouse
Public Art
Delta James Install public artwork near
Alpine Playhouse
Idaho
Commission on
the Arts
$10,000 Updated: Delta
secured funding for
pavers
Streets McCall
Redevelopment
Area Sidewalks
Nathan
Stewart
Sidewalks in MRA
district
Federal
Highways/ITD
$198,000 See PW report for
update.
Community
Development
Public Art Project Delta James Install public art in Rotary Park Idaho
Commission on
the Arts
$10,000 Updated: extension
request submitted
Public
Works/Water
Water Master Plan
update
Peter Borner Update master Plan Dept. of
Environmental
Quality
$87,500
Revised
amount:
$89,998
No Change: Project is
underway.
Public
Works/Sewer
Groundwater Study Peter Borner Study leakage at wastewater
pond
Dept. of
Environmental
Quality
$77,000 No Change: Project is
underway. CONSOLIDATED DEPARTMENT REPORT JUNE 9, 2016Page 17 of 26
Streets
Department
Commerce Street
Reconstruction
Peter Borner Reconstruction of Commerce;
stormwater and sidewalks
Local Highway
Technical
Assistance
Council
$100,000
Project to occur in 2017
CONSOLIDATED DEPARTMENT REPORT JUNE 9, 2016Page 18 of 26
$20,281$6,024$16,429$1,903$1,062$0$34,870$29,713$18,526$21,884$26,242$13,147$22,387$7,241$4,840$1,638$1,925$8,025$27,946$29,861$34,038$11,627$35,111$12,689$15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$22,638$23,008$39,518$48,668$50,606$0$0$0$0$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201120122013201420152016OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 19 of 26
1234567891011122011$20,281 $26,305 $42,734 $44,637 $45,699 $45,699 $80,569 $110,282 $128,807 $150,691 $176,933 $190,0802012$22,387 $29,628 $34,468 $36,107 $38,032 $46,057 $74,004 $103,865 $137,903 $149,529 $184,640 $197,3292013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $40,201 $63,209 $102,727 $151,395 $202,001 $202,001 $202,001 $202,001 $202,001$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 20 of 26
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARSMonthTourism LOT Five year average percentageFY16 Budget dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober4.51%November2.51%December5.83%1st Quarter TotalJanuary6.91%55,313 100,785 82.21% 100,785 55,313 82.21%February7.44%59,481 102,016 71.51% 202,801 114,793 76.67%March5.77%46,135 84,829 83.87% 287,630 160,928 78.73%2nd Quarter Total 160,928 287,630 78.73%April2.56%20,494 69,890 241.03% 357,520 181,422 97.07%May4.02%32,169 55,248 71.74%412,768 213,591 93.25%June10.30%82,423 141,556 71.74%554,324 296,014 87.26%3rd Quarter Total 135,086 266,694 97.43%July20.00%160,017 274,818 71.74%829,142 456,031 81.82%August18.42%147,396 253,142 71.74%1,082,284 603,427 79.36%September11.72%93,759 161,025 71.74%1,243,309 697,186 78.33%4th Quarter Total 401,172 688,985 71.74%Total100.00%697,186 1,243,309 197.07%697,186 1,373,944 2-Jun-16CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 21 of 26
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARSMonth FY11 FY12 FY13 FY14 FY15Five year averageFY16 Budget dollarsFY16 Budget + Contingent dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober 4.85% 4.70% 3.96% 4.02% 5.03%4.51%15,773 19,270 22,085 40.02% 22,085 15,773 40.02%November 2.33% 2.32% 2.38% 2.47% 3.06%2.51%8,774 10,720 12,986 48.00% 35,071 24,547 42.87%December 6.51% 5.29% 6.23% 5.44% 5.68%5.83%20,372 24,889 31,168 52.99% 66,239 44,919 47.46%1st Quarter Total 44,919 54,880 66,239 47.46%January 7.37% 6.48% 6.30% 7.44% 6.98%6.91%24,166 29,524 31,157 28.93% 97,396 69,086 40.98%February 8.38% 7.48% 7.28% 6.60% 7.43%7.44%25,987 31,749 32,613 25.50% 130,009 95,073 36.75%March5.03% 6.59% 6.60% 5.81% 4.80%5.77%20,156 24,626 23,699 17.58% 153,708 115,229 33.39%2nd Quarter Total 70,310 85,900 87,469 24.41%April2.61% 2.54% 2.01% 2.61% 3.03%2.56%8,954 10,939 15,255 70.38% 168,963 124,183 36.06%May3.40% 3.59% 3.62% 4.62% 4.88%4.02%14,055 17,171 19,123 36.06%188,086 138,237 36.06%June8.72% 9.62% 10.98% 11.10% 11.09%10.30%36,011 43,995 48,996 36.06%237,082 174,248 36.06%3rd Quarter Total 59,019 72,105 83,374 41.27%July20.98% 20.57% 20.27% 19.60% 18.58%20.00%69,911 85,413 75,000 7.28%312,082 244,159 27.82%August 18.73% 18.56% 18.76% 19.49% 16.58%18.42%64,397 78,676 75,000 16.46%387,082 308,557 25.45%September 11.09% 12.26% 11.61% 10.79% 12.86%11.72%40,963 50,046 55,735 36.06%442,817 349,520 26.69%4th Quarter Total 175,272 214,136 205,735 17.38%Total 100.00% 100.00% 100.00% 100.00% 100.00%100.00%349,520 427,020 442,817 136.06%349,520 427,020 475,557 Year to date the actual revenues received for FY16 are 22.25% OVER the year to date revenues for FY15 and 56.16% over the 5 year average year to date.2-Jun-16CONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 22 of 26
MonthFY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 TotalsOctober14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 136,176November11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 80,902December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 181,495January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 196,461February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,699 162,523April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,1658,719 11,641 15,255 73,336May11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711111,271June23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541276,520July47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296543,012August44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598489,466September26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346304,272Total Dollars Received258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 168,963 2,778,904LOT Actual Dollars Earned per MonthCONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 23 of 26
70,00080,000 Five Year Actuals Comparison to Average60,000 70,000 50,000 30 00040,000 20,000 30,000 10,000 ‐October November December January February March April May June July August SeptemberAveragesFY11FY12FY13FY14FY15FY 16ForecastCONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 24 of 26
30,000 40,000 50,000 60,000 70,000 80,000 LOT FiveYear Average Compared to FY16 Actual October November December January February March April May June July August SeptemberAverage13,753 7,780 17,685 21,098 22,493 17,472 7,882 12,550 31,860 60,575 55,946 36,163 Budget15,773 8,774 20,372 24,166 25,987 20,156 8,954 14,055 36,011 69,911 64,397 40,963FY15 Actual22,085 12,986 31,168 31,157 32,613 23,699 15,255 ‐‐‐‐‐Forecast19,123 48,996 75,000 75,000 55,735‐10,000 20,000 AverageBudgetFY15 ActualForecastCONSOLIDATED DEPARTMENT REPORT
JUNE 9, 2016
Page 25 of 26
McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday -Friday 10 -6pm; Saturday 10 -2pm; Sunday closed
Sun Mon Tue Wed Thu Fri Sat
29 30
31
4:00–6:00 Chess Club
4:00-5:30 Tech Tuesday
1
10:30-11:00 StoryStop
2
10:30-11:30 Story Time
3
4
5 6
4:30—6:00pm Classe
de Ingles
7
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
8
10:30-11:00 StoryStop
9
10:30-11:30 Story Time
Summer Reading Program
reading logs can begin
10
11
12 13
4:30—6:00pm Classe
de Ingles
14
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
15
10:30-11:00 StoryStop
16
10:30-11:30 Story Time
7:-9 Noxious Weed
Awareness Program
17
3:30-5:30 Mak-
erspace
18
.
19 20
4:30—6:00pm Classe
de Ingles
21
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
22
10:30-11:00 StoryStop
23
10:30-11:30 Story Time
24
25
10:00—2:00 Kaleidoscope
of Color
26 27
4:30—6:00pm Classe
de Ingles
28
4:00– 6:00 Board Games
4:00-5:30 Tech Tuesday
29
10:30-11:00 StoryStop 30
10:30-11:30 Story Time
10:00—12:00pm Great
Books Book Club
1
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
June 2016 Programs
SPECIAL EVENTS:
Clases de Ingles
Mondays 4:30-6:00pm
Free conversational English classes are available
every Monday starting June 6th - July 25th
(no class July 4th)
McCall Library Summer Reading Program
Ready, Set, READ!
Thursday, June 9th
Reading logs can begin today. Schools out, so
start reading to earn cool stuff! Keep in mind, our
programs start July 12th—August 10th.
Sign up for the Summer Reading Program at:
2016readysetread.eventbrite.com
Noxious Weed Awareness Program
Thursday, June 16th 7:00—9:00pm
Join us for an informative lecture about the vari-
ety of noxious weeds affecting the McCall area.
There will also be time Q&A and discussion fol-
lowing the lecture.
Makerspace
Friday, June 17th 3:30-5:30pm
Come witness our Makerspace in full production
mode! 3D printing, coding robots and so much
more!
Great Books Club
Thursday, June 30th 10:00-12:00pm
Call Barb at 634-6005
VISIT US AT:
Kaleidoscope of Color
Saturday, June 25th 10:00-2:00pm
ONGOING PROGRAMS:
Chess Club ~ Tuesdays 4:00 pm – all ages, all levels.
Board Gaming ~ First Tuesdays 3:30 -5:30pm—Play Munchkin, Forbidden Island, Monopoly and more! all ages.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children
ages 0-3 (with adult).
Tech Tuesdays ~ Tuesdays— 4:00pm-5:30pm -Bring in your device for help with e-books and overdrive.
Children’s Story Time ~ Thursdays 10:30 - 11:30 am Ages 3-5 (with adult). Preschool stories, art, and social
time.
CONSOLIDATED DEPARTMENT REPORT JUNE 9, 2016Page 26 of 26