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Home My Public Portal About04 - Consolidated Department Reports April Page 1 of 3 City Manager Department Report MEMORANDUM Council Members, Please find my highlights from the month of April below: 1. Streets LOT Engineering design and planning work continues for Commerce Street. We are on schedule to complete construction on Commerce Street in 2017. Additionally, the downtown core feasibility study launched in the first week of May and will run through the summer season with an anticipated completion in the winter of 2016. This project will provide us with a solid pathway for completion of work within the downtown core. Finally, following presentation to the Council our staff members submitted a Tiger Grant Application for consideration. We will track its progress and report back to the Council. 2. Sewer Rate Study FCS has launched its rate study analysis, and provided the City of McCall and PLRWSD with an intial data request. The city has provided an initial submission of some data to FCS. Remaining submissions due to FCS under this intial request include a 20-year capital projection for sewer and any expected changes to O&M for city services within the next fiscal year. Staff is working diligently to submit this data to FCS for consideration. 3. Sewer Disposal Planning Efforts Nick Miller, bond counsel for the city, will present to the City Council on 12 May regarding financing options for reuse and considerations of annexation/consolidation within this same process. A two-year extension for implementation of reuse has been discussed among DEQ, landowners, and Lake Irrigation District members and seems to be acceptable to date. The remaining component is to obtain agreement from Simplot (who olds the pipeline/effluent easement) for this extension. Staff is working to obtain this approval. If agreement is reached among all parties, documentation to enable the extension will be presented for approval to include extended agreements with landowners and an easement extension with Simplot. 4. July 4th Planning Efforts Now that the resolution enacting an alcohol ban in city parks has been finalized by City Council, staff members have begun focusing efforts on launching a well-planned media campaign associated with the 4th of July in McCall. This campaign will span radio, print, and social media sources targeting maximum coverage in McCall and the Boise area. The information in this TO: City Council FROM: Nate Coyle DATE: 05/12/2016 RE: CITY MANAGER DEPARTMENT REPORT— APRIL ____________________________________________________________________________________ CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 1 of 26 Page 2 of 3 City Manager Department Report campaign will primarily outline the positive events associated with the event but will also act as a reminder of the alcohol ban in place for the holiday weekend. Our media campaign was developed in close coordination with IDPR. 5. Capital Plan Policy and Procedure Our Department Heads have submitted 5-year CIPs for their respective departments. The list is long and the needs are great, which comes as no surprise. I have formed a capital review committee from a cross section of city staff members with a civilian counterpart component. This group met for the first time on 5 May, and its role is to prioritize (using an established criteria) capital projects to provide me with a draft/prioritized 5-year CIP. I will then work closely with Linda to finess the capital plan before presenting the draft to City Council for adoption. This year’s committee members are: Jay Scherer (Airport – CIP Committee Chair) Todd Wheaton (Parks and Recreation) Stacy LaFay (Public Works) Cris Curtain (Info Systems) Pete Rittenger (Police Department) Linda Stokes (Recurring Member) Lisa Wood (LOT Commission – Tentative) 6. Golf Pro Contract Renewal I met with Allan on 27 April to begin reviewing contract provisions, and thoughts for amendment of the existing contract moving forward. I will continue to meet with Allan on a recurring basis with hopes of presenting recommendations to the Council at some point this summer. The Golf Advisory Committee has begun its work in reviewing the benefits and risk of transitioning the golf pro function to city staffing. This process will run in parallel to contract negotiation with Allan. As mentioned previously, early indiciations are that this could be a long term analysis/discussion perhaps best suited to occur over the course of next term for services from the contracted golf pro. 7. Governance Manual Update I am continuing to work with BessieJo on revising and streamlining the Governance Manual. Our next steps in the process include finalizing draft language related to contract negotiations and presenting to the Council a clean draft proposal within an upcoming work session. 8. Trailer Parking Update Dennis Coyle will be presenting a proposal to assess overnight parking fees within the Mill Road lot to IDPR on 26 May. If agreeable to IDPR then the following timeline for implementation will be sought: - Presentation of an ordinance to amend code implementing the fee system in the Mill Road lot, a restriction of trailer parking on residential streets, and allowance of trailer parking in the CBD (under the existing 2-hour limitation) and CC zones when signed appropriately. This presentation would occur in the 9 June meeting. CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 2 of 26 Page 3 of 3 City Manager Department Report - A public hearing on 23 June for implementation of overnight parking fees within the Mill Road lot with an effective date of 1 July. The above mentioned code section to allow for use of a permit fee system effective on 1 July in 2016 and 1 June every year thereafter. - Signage at the Mill Road lot in place by 1 July. Of note, the online GIS map for trailer parking has been developed and the proposed kiosk map will be completed by the end of May. CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 3 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Department Project Comments Status Airport AIP-21 Land Acquisition Work ongoing. Update to Council at May 12, 2016 meeting. Ongoing Airport Minimum Standards and Rules/Regulatio ns Review Discussions of proposed revisions to the Minimum Standards and Rules/Regulations have continued with the AAC. Upon completion, a proposal for revisions will be brought to the Council. Ongoing Airport Hangar Lease Rate Analysis Appraisals for blended rate and split rate recommendations have been provided to the AAC. A recommendation is expected to be received from the AAC regarding these reports at the upcoming meeting, after which a recommendation will be carried to the Council for review/consideration. Ongoing Airport AIP-22 Snow Removal Equipment Working to develop vehicle specifications and bid package. Expect to have bid package out and bid by end of May. Ongoing Community Development Building See attached chart for building permit status and comparison to previous years. Updated Community Development Building Continued work on facilities planning for Nate’s council presentation – Various designs and cost estimates for Annex, TVT, PD, campus site, etc. Updated Community Development Building Library Expansion Committee continues to meet. The group scored proposals and has invited several firms to interview. Updated Community Development Geographic Information Systems (GIS) Supplied data to both SPF water and Logan Simpson teams for their work with the Water/Sewer Department and McCall in Motion projects. Assisted with the recent submission of the TIGER 2016 grant. Recreation map is in the draft stage to be reviewed by Parks and Rec staff and others. Planning this year’s South West Idaho GIS conference that the City GIS Department is organizing and hosting on July 22. Updated Community Development Grants See attached Grant Status Report for updates. TIGER 8 (El Tigre) was submitted on 4/28/16. Updated Community Development Comprehensive Plan Update #McCallinMotion kick off with photo challenge and chalkboards around town. Stormwater Training is May 10th and will include a contractor survey to be included in comprehensive planning efforts. City Committee Updated CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 4 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT appreciation lunch and visioning workshop held on April 26 and public workshops were a success. See website to take the 2nd survey- important if you did not attend the April 26 workshops: www.mccallcompplan2016.com Community Development Building, Planning and Zoning Staff has archived project files and is updating the secondary archive database. Updated Community Development Transit Center Presented draft lease agreement to TVT for consideration. Updated Community Development Planning & Zoning Commission The June 7 meeting agenda includes 3 Record of Survey, 6 Design Review, 3 Scenic Route, 2 Shoreline, 1 minor Subdivision Plat amendment, and 1 Vacation of Right of Way applications. Updated Community Development Economic Development West Central Mountain ED Strategy advanced to Top 8 in ABC contest. Updated Community Development Public Art Both the Rotary Park railings and Alpine Playhouse plaza “Goats” projects are underway. Artists are under contract and are in the process of completing fabrication of the works. Installation is planned for late summer/early fall . Updated Community Development Payette River Scenic Byway (PRSB) The byway’s fiscal umbrella, the West Central Highlands RC&D, is no longer operational. A request will be made to the Valley County Economic Development Committee to act as fiscal nonprofit umbrella for the byway. Updated Community Development McCall Improvement Committee The McCall Improvement Committee met April 14. They are planning the 2016 McCall in Bloom program. A new “edibles” category will be offered to include area south of McCall to Donnelly. . Updated Community Development McCall Redevelopment Agency (MRA) MRA meeting held on May 3 and special meeting will be scheduled for approval of contract for paving of Mill Street Parking lot. Updated Community Development Centennial Committee The Centennial Committee did not meet this month. No change. Community Development Historic Pres. Commission HPC met April 18. They are continuing to work on the McCall History DVD. A RFQ/RFP for a consultant for the Rotary Park Interpretive Sign project was released. Updated Community Development Outreach/ Regional Collaboration Carol has been asked to serve on a Valley County Centennial Celebration committee. New CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 5 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Golf Staffing The month of April there were three of us working full time. We brought in 10 seasonal employees April 18th. 4 of them are returning, and the other 6 are new. Update Golf Greens We were able to walk mow greens a few times then as the ground around the greens dried up we started tri- plexing the greens and lowing the height. We wanted to aerify the greens the end of the month but we had to wait because the weather was too wet. Greens are in great shape though. Update Golf Equipment We have had most of the equipment out and running and it is holding up in good shape. The work done on them over the winter is paying off . Update Golf Vole Damage We had a large amount of vole damage around tees, greens, and fairways. We went out and Raked the entire course following it with grass seed in the bad areas. We went through about 2 ton of Rye and Blue Grass seed. We used the rough mowers behind that to mulch everything. New Golf Course Opening Everyone has been asking me about the course opening date. If we can get the greens aerified the first week of May and the weather is favorable so that the greens heal, I would like to open the 13 of May. Weather permitting. New Golf Club House We did not get the carpet laid the end of the month but have it scheduled for the first week in May. Council approved a bid for the windows and doors. That work will probably begin the first of June by the time everything gets ordered. Update Golf Driving Range The driving range has been open. We removed the straw bales that were used for a jump during the snow bike races. Ron Dillon the race promoter is supposed to come and get them. New Golf Irrigation When we started up the irrigation system this spring the Variable Frequency Drive or VFD fail to start up. This operates the entire golf course irrigation pump station. We ended up having to replace it. The good news is that we have not had any leaks as we pressurized the system. New Golf Recycle Wash Station We have had the recycle wash station up and running this month. It is really nice to operate and we are keeping the machinery much cleaner because we are not washing on gravel any more. New CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 6 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Information Systems Work focus and projects First round purchasing of replacement staff computers and network equipment is complete. Datacenter expansion purchasing is in process, primarily driven by Police digital video retention requirements. Second round purchasing of replacement staff computers will begin this month. Updated Information Systems Datacenter Datacenter infrastructure replacement (i.e., servers, storage, virtualization, and management tools) is nearing completion but has had a higher than expected learning curve. Some complex migration and new-systems maintenance operations have resulted in downtime or compromised functionality and required much unanticipated work. Still, almost all servers have now been successfully moved to the new platform. Updated Information Systems Tablets Deployment of additional field-oriented tablets for Public Works and Airport asset management is occurring. Updated Information Systems Facility Construction Short-notice construction projects and staff relocations create a drain on IS operations but resources are provided to help complete these. New Information Systems CIP Capital project and annual budget development are underway. New Information Systems Tiger Grant InfoSys is participating in TIGER grant and comprehensive plan update processes. We are waiting to learn whether McCall will receive a technical assistance award under the EPA “Cool and Connected” rural broadband program. Focus is infrastructure and services to promote economic development. Tie-ins to community partners and the existing Municipal Fiber Network Plan. New Library Upcoming programs Please see the calendar for your library’s upcoming May programs included with this report. Ongoing Library Statistics April statistics included in this report. Ongoing Library Story Stop Every Wednesday, children ages 0-3. Makes for a crowded but fun atmosphere for families. Ongoing Library Story Time Every Thursday 10:30-11:30 a.m. Reading and art activities aid childhood development. Ages 3-5 with adult. Ongoing Library April Fools We started a new “Pet Library” where folks can check out puppies and kittens and then return them when they are finished or get tired of them. One day only CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 7 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Library Job Fair Employment fair featuring Tamarack, Shore Lodge &City of McCall seasonal openings was attended by 38 people. Fabulous way to get job information out to the public! Complete Library National Poetry Month Librarians and patrons celebrated with the “Poem in your Pocket” and “Blackout Poetry” programs. 15 participants and lots of good feedback. Complete Library Contagion movie Library partnered with the Community Medical Fund and McCall Immunization Coalition to show the award- winning movie, followed by Q&A with Dr. Christine Hahn, State of Idaho epidemiologist on the importance of vaccinations. Complete Library Makerspace II Casey facilitated a group of local teens learn to program library Edison bots using software and code. Future plans include a battlebot tournament! Complete Library Building Expansion Committee and Board will interview the top 3 firms May 11-13th to select the firm to design our expanded library this summer. Ongoing Library Makerspace Grant Workshops Casey and Meg will attend a second 3-day workshop in Boise this week to initiate McCall’s first ever public Makerspace with a new 3D printer, paid for by the ICFL grant. A “Makerspace” is a community workshop open to the public to explore creative and tech opportunities and can include anything from sewing to soldering to 3D prints. Upcoming Library Tech Tuesdays Library staff are available to help the public with their e- readers any day, but Tech Tuesdays have been designated as a special time for folks to bring in their devices so we can help them log into OverDrive, our e- book application. Tuesdays, 4-6 PM. Ongoing Library Chess Club & Board Gamers An all-ages Chess Club has expanded to include other board games. Ongoing Library Grants for digitizing local history records We have received a few new volunteers just this week, and we hope they can make progress with this project. Scanning continues with subject files. Ongoing Library New employee Jasmine Platt is hired as our new Public Service Librarian at the front desk. Complete CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 8 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Parks and Recreation Mtn. Bike Skills Park Construction Prep. The Department is working on a design, feasibility study, and cost estimate to install a Mtn. Bike Skills Park adjacent to the skate park. Applying for a small grant to help with construction cost. In Progress -Waiting on Grant - Parks and Recreation Summer Seasonal Hiring Positions have been advertised and we are excepting applications now. In Progress Parks and Recreation Volleyball court – The retaining wall construction and storm drain outlet repairs update. Minor cleanup on the Parks side and wrap up work with contractor. Complete Parks and Recreation Riverfront Park Adjustments to construction drawings underway. Staff is in the process of applying for a Road and Bridge State Grant for improvements to the access road. In Progress Waiting on Grant Parks and Recreation Wildhourse Property – Thompson Street Working with a University of Idaho graduate student on the design of interpretive panels and pathway. In Progress Parks and Recreation Grant Applications Road and Bridge Grant – Riverfront; Mtn. Bike Skills Park Grant Awaiting notificati on Parks and Recreation Downtown Sidewalk Brick Repairs Project is 75% complete and staff will continue to work on as time allows. Will resume in the spring. In Progress Parks and Recreation Parks Shop and Office Planning Identifying needs and finalizing location. In Progress Parks and Recreation Rotary Park Construction Documents and Bid Package Working on construction documents and details. Development of bid packet – (May Bid Open) Working on 404 Permit for encroachment at the high water mark. (Submitted) In Progress Parks and Recreation Summer seasonal hiring process Began advertising for spring and summer help In Progress Parks and Recreation Spring Cleanups As areas become accessible staff will resume projects and begin cleanups. In Progress Parks and Recreation Way-finding signage Working with CD on the design and implementation of way finding signs. In Progress Parks and Recreation Partnerships Summer partnerships in Progress. In Progress Parks and Recreation City Website Updating City Website to flow better with online registration page/content. Ongoing CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 9 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Parks and Recreation Online Registration Working with current provider to update all upcoming program offerings and learning new additional features to the site. Also working with City Communications manager on enabling more marketing/linking capabilities with TeamSideline. Ongoing Parks and Recreation Assist Parks Crew Working with Parks crew to help with Spring projects once conditions allow. In Progress Parks and Recreation Environmental Action Committee Working on Green initiative, air quality, Payette Lake water quality, and noxious weeds projects. Proposals going forward to Council for Air Quality regulations and Green Business practices to be endorsed by the City of McCall. Open seat for high school representative. In Progress Parks and Recreation Gold Glove Park ADA walkway and additional bathroom hand dryers upcoming. Spring landscaping with city and donated funds to take place this Spring. In Progress Parks and Recreation Alternative partners/ programming Ongoing efforts to work with local private organizations to develop opportunities for additional programming. Ongoing Parks and Recreation Spring/Summer Programs Programs: Yth Spring Soccer – In progress Adult Basketball – In progress Yth Volleyball – complete Adult Soccer – complete Foundations of Football – In progress Summer Programs: All marketing, coordination, and updating website underway. Will be complete by end of April. In Progress Parks and Recreation Helmet Loaner Program/Schola rship Helmets purchased and working with school to identify 10 scholarships based on need and whole student concept. In Progress Parks and Recreation Spring/Summer 2016 brochure Informative Spring/Summer booklet to be completed and distributed by 1st week of May 2016. In Progress Parks and Recreation Summer Equipment Purchases Inventory existing gear and ordering projected items needed. In Progress Parks and Recreation Admin Assistant Hiring Interviews conducted and Tara Woods Chosen. Complete Police Personnel The McCall Police Department is currently recruiting for the position of Patrol Officer. Testing is scheduled for June 4, 2016. Ongoing CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 10 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Police Personnel Officer Dallas Palmer had been promoted to Patrol Sergeant. Chief Justin Williams has been invited to attend the FBI Executive Command College in West Yellowstone, Montana May 9-14, 2016. Complete Police Training Officer Chris Bates attended Reid Interview and Interrogation April 4-8, 2016, in Boise, Idaho. Complete Police Training Officer Seth Arrasmith is scheduled to attend Basic Firearms Instructor training May 9-13, 2016, in Idaho Falls, Idaho. Lorraine Brush is scheduled to attend Property Room Management in Meridian, Idaho, May 17-18, 2016. Ongoing Police Community Service The McCall Police Department participated in the DEA annual Drug Takeback event on April 30, 2016. 73 pound of outdated, expired or unneeded over the counter and prescription medications were collected. The McCall Police Department continues to accept expired, unwanted, or unused over the counter and prescription medication during normal business hours, Monday - Friday 8:00am – 5:00pm. McCall Officers are continuing to work with the National Highway Safety Board, Idaho Transportation Department and Idaho State Police on emphasis patrols for Seat Belt Usage, Aggressive Driving, and DUI awareness. In return McCall Police Department receives Grant Money for needed equipment. The police department is using the money to upgrade video and radar systems in the patrol cars. Ongoing PW Admin/ Engineering DEQ Water Planning Grant Additional SCADA Data has been provided to SPF for analysis. Fire flow testing in various parts of the city will commence in the later parts of April into May. Ongoing PW Admin/ Engineering DEQ Wastewater Planning Grant The revised Quality Assurance Project Plan and Groundwater Monitoring Plan have been submitted to IDEQ/WQD for review. It is expected that new monitoring wells will be installed in May Ongoing/ Updated CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 11 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Admin/ Engineering Utility Rate Study The initial data request has been sent to FCS Group. Public Works and SPF are still compiling capital needs in the form of a short and long term CIP. Ongoing/ Updated PW Admin/ Engineering Asset Management Software Public Works continues to work with the Parks Department to implement Elements and have introduced the new Airport Manager to the benefits of Elements. Ongoing/ Updated PW Admin/ Engineering Land Use Application Development Reviews City Engineer working with Community Development of application review (engineering and PW review/approval) for 4 DR, 1SR and 1 SUB/PUD ROS projects. Multiple pre-application meetings with developers and city staff. Ongoing/ Updated PW Admin/ Engineering Public Works Fees Staff will present bring additional information to City Council on the new revised fees New/ Updated PW Admin/ Engineering J-Ditch/Winter Storage Pond Pond levels are currently 2 feet higher than last year at this time. Pond capacity is 59% of full. Ongoing/ Updated PW Admin/ Engineering Emergency Outfall Discharge Pipe Public Works continues to work on the feasibility of moving the Emergency Outfall Line. Ongoing/ Updated PW Admin/ Engineering Community Choices 2016 Streetscape Improvements Bid opening occurred on April 12. Granite Excavation was the low bidder. Construction contracts were administered by ITD. Preconstruction meeting impending with planned construction start on May 11. Ongoing/ Updated PW Admin/ Engineering LOT 2016/ Streets Capital Improvement Plan Commerce Street engineering design and Downtown Core Construction Feasibility task orders for Horrocks Engineers developed and approved on 3/14/16. Complete d PW Admin/ Engineering Fir Street Boat Ramp/Volleyba ll Court Retaining Wall Substantial completion inspection occurred in early April. Final punch list items being completed with final acceptance and payment (retainage) to contractor by end of May. New/ Ongoing PW Admin/ Engineering Transportation Master Plan Task order for Horrocks work finalized and approved by City Manager. Traffic counters purchased by Public Works have been deployed on April 27. Counts will be conducted for next 5 weeks. Ongoing/ Updated PW Admin/ Engineering Construction Site Best Management Practices Training Advertisements and open registration occurred from April 7 – May 4. Speaker, catering, and field training logistics finalized. Anticipate 50+ attendees for 5/10 event. Updated CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 12 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Admin/ Engineering Drainage Management Guidelines – treatment storm update Will present resolution for County approval during May to allow modifications to apply to Impact Area. Ongoing/ Updated PW Admin/ Engineering TIGER 2016 Grant Application Will present resolution for County approval during May to allow modifications to apply to Impact Area. New Complete d PW Admin/ Engineering Commerce Street Reconstruction Preparations for initial field survey were conducted including letters and meetings with property owners. Initial project design kickoff meeting planned for May New/Ong oing PW Admin/ Engineering Downtown Core Construction Feasibility Initial project kickoff meeting held May 2. Horrocks presented project to pertinent city staff. Work sessions with public works and franchise utilities occurred. New/Ong oing PW Streets Street Striping Bids Bids went out to three different vendors and are due the first week of May. New PW Streets Right-of-Way Maintenance Crews continue working on storm drain issues around town. With the melting of the snow have been removing additional trees that came down in December. Ongoing/ Updated PW Streets Community Choices project Streets department removed trees for the Alpine Playhouse sidewalk project. Trees and brush where moved to the City burn area, and will be burned at a later day. New/ Complete PW Streets Street Sweeping Began sweeping streets as weather allows. New/ Ongoing PW Streets Customer Complaints Customer complaints surrounding pot holes, leaning trees, and property damage sustained by snow removal activities are being addressed with a call back or a face to face meeting. Ongoing/ Updated PW Streets Property Damage Claims Due to the amount of snow, we have received a higher than normal property damage complaints. The home owners are being referred to the City Clerk for processing of a claim through ICRMP. New PW Streets Street Maintenance Crews continue to repair pot holes in the down town core. Ongoing PW Streets Snow Removal Completed Complete PW Streets Emergency Call-Ins Responded to 3 emergency call outs from dispatch (2/ sanding, and, 1/street sign down) Updated CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 13 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Streets Employee Training Employees of the streets department attended the following classes in April: 1) Roadway Drainage, 2) Asphalt Paving Materials, and 3) Pavement Maintenance 2. All of the classes were put on by LHTAC T2 Center, and apply to either a road scholar or road master certification. New/ Ongoing PW Sewer Collection Manhole Inspection Inspections are going well. We have 4 to 6 inches of clear water running in sewer lines where sump pumps are being used, and 90 % of the manholes in those lines are in good shape and dry. New/ Ongoing PW Sewer Collection Emergency Call-Outs Duty phone employee’s responded to 6 emergency call outs for the month (lift station alarms). Ongoing/ Updated PW Sewer Collection Sewer Main Flushing Continue to flush slow-moving sewer mains. Ongoing/ Updated PW Sewer Collection Routine Lift Station Maintenance Crews perform routine system checks at every lift station twice a week. Ongoing PW Sewer Collection New Sewer Connections 4 new sewer connections for the month. New/ Ongoing PW Sewer Collection Private Service Lines There were 5 dig lines for private sewer line obstructions. The crew responded quickly to locate and mark our water & sewer lines before the contractor could dig. New PW Sewer Treatment Routine Maintenance Performing typical maintenance duties and water testing. Ongoing/ Updated PW Sewer Treatment CL2 Pump #2 The VFD used to control dosing pump #2 went out and had to be replaced. New/Co mpleted PW Sewer Treatment Winter Storage Pond Began summer prep at the winter storage pond in preparation for PLWSD running of the J-Ditch system. New PW Water Distribution Main Service Line Repairs Had one service line repair on Hayes St. This stretch of line sits very shallow in the right of way, and sustains damage due to excessive snow weight. Updated PW Water Distribution Emergency Call-Ins 1 emergency call-in for the month due to water issues. Ongoing/ Updated PW Water Distribution New Water Services Had 5 new water services for the month. Ongoing/ Updated CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 14 of 26 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT PW Water Distribution Work Orders The crew responded to 11 work orders from customers and 3 from Utility Billing. Ongoing/ Updated PW Water Distribution Pre Turn-off Door Hangers Crew hung 34 door hangers for Utility Billing. New/ Ongoing PW Water Distribution MXUs 8 MXUs were replaced this month. Ongoing/ Updated PW Water Distribution ECRs 4 ECRs were replaced this month. Ongoing/ Updated PW Water Treatment Boilers Working to obtain total rehab vs replacement of the two boilers at the water treatment plant. Ongoing PW Water Treatment Davis Beach Riverside Inc. is scheduled to reinstall the repaired pump the middle of May. Ongoing/ Updated PW Water Treatment Intake Lines/ Raw Water Buildings Will be checking in with SPF on their recommendation for additional work needed on the intake lines. Hope to have their comments in the next 60 days. Ongoing PW Water Treatment Sensor Level Westside Tank Lost the sensor level read at the Westside tank. Had Control Eng., run diagnostic on the SCADA system which was working correctly. Contacted electrician and he located an area in the conduit where a rat or gopher chewed through and got into the electrical line. Repairs were completed and system is working correctly. New/ Complete d CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 15 of 26 GRANT STATUS REPORT- May 12, 2016 Department Project Name Project Manager Purpose Funder Amount Status Streets Department TIGER 8 Nathan Stewart/Cris Malvich Reconstruct downtown core; streets/water/sewer/sidewalks US Department of Transportation $5,843,239 NEW: Announcement to be made in fall, 2016 Information Systems Cool & Connected David Simmonds Technical assistance for broadband development USDA/EPA Federal team to provide Technical assistance Updated: EPA to announce awards soon Parks Mountain Bike Skills Park Kurt Wolf Design and construct skills park on MDSD property Idaho Department of Parks and Recreation $11,994 No change: will be notified in May, 2016 Parks Riverfront Park Access Improvements Kurt Wolf Improve road surface, parking, and stormwater management at Riverfront Idaho Department of Parks and Recreation $17,866 No change: will be notified in May, 2016 Community Development Alpine Playhouse Public Art Delta James Install public artwork near Alpine Playhouse Idaho Commission on the Arts $10,000 No Change: project is underway. Streets McCall Redevelopment Area Sidewalks Nathan Stewart Sidewalks in MRA district Federal Highways/ITD $198,000 See PW report for update. Community Development Public Art Project Delta James Install public art in Rotary Park Idaho Commission on the Arts $10,000 No change: project underway. Public Works/Water Water Master Plan update Peter Borner Update master Plan Dept. of Environmental Quality $87,500 Revised amount: $89,998 No Change: Project is underway. Public Works/Sewer Groundwater Study Peter Borner Study leakage at wastewater pond Dept. of Environmental Quality $77,000 No Change: Project is underway. Streets Department Commerce Street Reconstruction Peter Borner Reconstruction of Commerce; stormwater and sidewalks Local Highway Technical Assistance Council $100,000 Updated: AWARDED! Project to occur in 2017 CONSOLIDATED DEPARTMENT REPORTS May 12, 2016Page 16 of 26 $20,281$6,024$16,429$1,903$1,062$0$34,870$29,713$18,526$21,884$26,242$13,147$22,387$7,241$4,840$1,638$1,925$8,025$27,946$29,861$34,038$11,627$35,111$12,689$15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$22,638$23,008$39,518$48,668$0$0$0$0$0$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201120122013201420152016OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 17 of 26 1234567891011122011$20,281 $26,305 $42,734 $44,637 $45,699 $45,699 $80,569 $110,282 $128,807 $150,691 $176,933 $190,0802012$22,387 $29,628 $34,468 $36,107 $38,032 $46,057 $74,004 $103,865 $137,903 $149,529 $184,640 $197,3292013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $40,201 $63,209 $102,727 $151,395 $151,395 $151,395 $151,395 $151,395 $151,395$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 18 of 26 STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARSMonthTourism LOT Five year average percentageFY16 Budget dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober4.51%November2.51%December5.83%1st Quarter TotalJanuary6.91%55,313 100,785 82.21% 100,785 55,313 82.21%February7.44%59,481 102,016 71.51% 202,801 114,793 76.67%March5.77%46,135 84,707 83.61% 287,508 160,928 78.66%2nd Quarter Total 160,928 287,508 78.66%April2.56%20,494 31,908 55.70%319,416 181,422 76.06%May4.02%32,169 50,087 55.70%369,503 213,591 73.00%June10.30%82,423 128,332 55.70%497,835 296,014 68.18%3rd Quarter Total 135,086 210,327 55.70%July20.00%160,017 249,145 55.70%746,980 456,031 63.80%August18.42%147,396 229,494 55.70%976,474 603,427 61.82%September11.72%93,759 145,982 55.70%1,122,456 697,186 61.00%4th Quarter Total 401,172 624,621 55.70%Total100.00%697,186 1,122,456 178.66%697,186 1,245,592 5-May-16CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 19 of 26 TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARSMonth FY11 FY12 FY13 FY14 FY15Five year averageFY16 Budget dollarsFY16 Budget + Contingent dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober 4.85% 4.70% 3.96% 4.02% 5.03%4.51%15,773 19,270 22,085 40.02% 22,085 15,773 40.02%November 2.33% 2.32% 2.38% 2.47% 3.06%2.51%8,774 10,720 12,986 48.00% 35,071 24,547 42.87%December 6.51% 5.29% 6.23% 5.44% 5.68%5.83%20,372 24,889 31,168 52.99% 66,239 44,919 47.46%1st Quarter Total 44,919 54,880 66,239 47.46%January 7.37% 6.48% 6.30% 7.44% 6.98%6.91%24,166 29,524 31,157 28.93% 97,396 69,086 40.98%February 8.38% 7.48% 7.28% 6.60% 7.43%7.44%25,987 31,749 32,613 25.50% 130,009 95,073 36.75%March5.03% 6.59% 6.60% 5.81% 4.80%5.77%20,156 24,626 23,646 17.31% 153,655 115,229 33.35%2nd Quarter Total 70,310 85,900 87,416 24.33%April2.61% 2.54% 2.01% 2.61% 3.03%2.56%8,954 10,939 11,940 33.35%165,595 124,183 33.35%May3.40% 3.59% 3.62% 4.62% 4.88%4.02%14,055 17,171 18,742 33.35%184,337 138,237 33.35%June8.72% 9.62% 10.98% 11.10% 11.09%10.30%36,011 43,995 48,020 33.35%232,357 174,248 33.35%3rd Quarter Total 59,019 72,105 78,702 33.35%July20.98% 20.57% 20.27% 19.60% 18.58%20.00%69,911 85,413 75,000 7.28%307,357 244,159 25.88%August 18.73% 18.56% 18.76% 19.49% 16.58%18.42%64,397 78,676 75,000 16.46%382,357 308,557 23.92%September 11.09% 12.26% 11.61% 10.79% 12.86%11.72%40,963 50,046 54,625 33.35%436,982 349,520 25.02%4th Quarter Total 175,272 214,136 204,625 16.75%Total 100.00% 100.00% 100.00% 100.00% 100.00%100.00%349,520 427,020 436,982 133.35%349,520 427,020 466,085 Year to date the actual revenues received for FY16 are 21.44% OVER the year to date revenues for FY15 and 53.23% over the 5 year average year to date.5-May-16CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 20 of 26 70,00080,000 Five Year Actuals Comparison to Average60,000 70,000 50,000 30 00040,000 20,000 30,000 10,000 ‐October November December January February March April May June July August SeptemberAveragesFY11FY12FY13FY14FY15FY 16ForecastCONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 21 of 26 30,000 40,000 50,000 60,000 70,000 80,000 LOT FiveYear Average Compared to FY16 Actual October November December January February March April May June July August SeptemberAverage13,753 7,780 17,685 21,098 22,493 17,472 7,882 12,550 31,860 60,575 55,946 36,163 Budget15,773 8,774 20,372 24,166 25,987 20,156 8,954 14,055 36,011 69,911 64,397 40,963FY15 Actual22,085 12,986 31,168 31,157 32,613 23,646 ‐‐‐‐‐‐Forecast13,285 20,853 53,429 75,000 75,000 60,777‐10,000 20,000 AverageBudgetFY15 ActualForecastCONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 22 of 26 MonthFY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 TotalsOctober14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 136,176November11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 80,902December 18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,168 181,495January 17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 196,461February 20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880March 15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422 23,646 162,523April 7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,1658,719 11,64173,336May11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711111,271June23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541276,520July47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296543,012August44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598489,466September26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346304,272Total Dollars Received258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 153,655 2,778,904LOT Actual Dollars Earned per MonthCONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 23 of 26 Library Statistics ‐‐ FY2016 Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Totals 2 ‐ 000‐099 8 5 16 17 13 10 10 3 ‐ 100‐199 14 71510241715 4 ‐ 200‐299 7 5 21 16 19 12 8 5 ‐ 300‐399 39 46 46 43 30 38 58 6 ‐ 400‐499 42412307 7 ‐ 500‐599 22 18 24 42 38 37 37 8 ‐ 600‐699 83 81 87 88 117 86 60 9 ‐ 700‐799 64 96 46 81 53 81 59 10 ‐ 800‐899 34 36 48 27 28 21 28 11 ‐ 900‐919.9 32 34 35 48 40 63 27 12 ‐ 929‐999 65 54 37 44 63 48 36 13 ‐ Adult Fiction 699 682 692 760 665 809 671 14 ‐ Audio Books Circ Set 0283245246921 16 ‐ Biography 28 15 18 16 27 32 32 17 ‐ Board Books 103 93 81 111 148 134 116 18 ‐ CD Fiction Books 222 217 203 196 229 223 241 19 ‐ CD Junior Books 70 39 33 41 51 105 54 20 ‐ CD Music 10 000000 21 ‐ CD Non‐Fiction Books 41 38 18 15 19 42 27 22 ‐ CD YA Books 44406175 23 ‐ Chapter books 138 109 99 126 159 169 139 24 ‐ Classic Movies 5 7 7 18 15 15 9 27 ‐ Dawn Moudy Collection 6944596 28 ‐ DVD 14 13779483 29 ‐ DVD Blu‐Ray 16 10 29 13 8 12 6 30 ‐ DVD Circ Set 67 104 47 16 11 29 41 31 ‐ DVD Fiction 266 325 387 307 319 388 203 32‐ DVD Kids 10 13 20 15 26 25 89 33 ‐ DVD Non‐Fiction 52 35 53 28 36 51 17 34 ‐ DVD TV Series 10 7 8 11 20 23 10 35 ‐ E Non‐Fiction 38 46 28 40 64 66 68 36 ‐ Eames Collection 6651182 37 ‐ Early Readers 153 112 151 143 164 128 112 38 ‐ Idaho Archives 1022000 39 ‐ Idaho Room 36 26 25 48 60 99 44 40 ‐ Independent Films 5 5 19 10 19 19 9 41 ‐ Junior Biography 21 37 23 28 19 29 16 42 ‐ Junior Non‐Fiction 356 337 300 273 412 463 328 43 ‐ Junior Readers 263 285 235 189 237 263 295 44 ‐ Junior Spanish 26 29 49 21 36 37 52 45 ‐ Kit 12661271 46 ‐ Language learning 2002200 47 ‐ Large Print 104 67 116 133 100 128 129 48 ‐ LP Circ Set 171801000 49 ‐ Magazine 45 28 28 54 33 42 50 50 ‐ Map 0100001 51 ‐ Oversized 1440174 52 ‐ Parenting 2003103 53 ‐ Professional 6020001 54 ‐ Reference 2411122 55 ‐ Spanish 10 10 17 11 13 14 5 56 ‐ Story Books 751 624 699 595 821 875 708 57 ‐ Story Collection 24 20 21 9 22 11 12 58 ‐ Y A Non‐Fiction 33 12 28 15 26 26 15 59 ‐ YA Biography 0000000 CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 24 of 26 60 ‐ Young Adult Fiction 84 78 89 91 61 70 75 61 ‐ Yount Adult Story Collection 0000000 Adult Circulation 2068 2057 2124 2141 2063 2453 1894 Young Adult Circulation 121 94 121 106 93 113 95 Children's Circulation 1930 1726 1724 1583 2149 2301 1978 Circulation Totals 4142 3914 3992 3859 4334 4892 4002 Attendance 2351 2132 2032 2126 2286 2445 2174 Computer Usage 630 510 459 495 320 546 502 ILL's Received 23 37 23 25 28 25 35 Reference Requests 509 439 398 412 395 452 343 Food for Fines 33 11 28 20 130 84 31 Volunteers/hrs 9/15 5/8 6/27 2/7 3/5 17/44 6/12 Adult Program Attendence 138 174 77 180 92 60 54 Young Adult Program Attendence 9 6 23 6 2 914 Children's Program Attendence 670 483 551 587 477 740 546 CONSOLIDATED DEPARTMENT REPORTS May 12, 2016 Page 25 of 26 McCall Public Library 208-634-5522 www.mccall.lili.org Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed Library will be closed Monday, May 30th Sun Mon Tue Wed Thu Fri Sat 1 2 4:00-6:00 Seed Swap 3 3:30– 5:30 Board Gaming 4:00-5:30 Tech Tuesday 7:00-9:00 Mushrooms 4 10:30-11:00 StoryStop 5 10:30-11:30 Story Time 6 7 8 9 10 4:00– 6:00 Chess Club 4:00-5:30 Tech Tuesday 7:00-9:00 Mushrooms 11 10:30-11:00 StoryStop 12 10:30-11:30 Story Time 13 14 15 16 17 4:00– 6:00 Chess Club 4:00-5:30 Tech Tuesday 7:00-9:00 Mushrooms 18 10:30-11:00 StoryStop 19 10:30-11:30 Story Time 20 3:30-5:30 Mak- erspace 21 . 22 23 24 4:00– 6:00 Chess Club 4:00-5:30 Tech Tuesday 25 10:30-11:00 StoryStop 3:30-5:30 Zentangle Rocks 26 10:30-11:30 Story Time 27 28 29 30 Library Closed 31 1 Primary Business Address Your Address Line 2 Your Address Line 3 Your Address Line 4 Your business tag line here. Phone: 555-555-5555 Fax: 555-555-5555 E-mail: someone@example.com May 2016 Programs SPECIAL EVENTS: Seed Swap Monday, May 2nd 4:00-6:00pm Gather your seeds from last year or extra bulbs or starts, then trade or donate your seeds with oth- ers. There will be opportunities to network, ex- change tips, and gain knowledge from local gar- dening gurus. Healthy snacks provided. May is Mushroom Month at McCall Public Library! Tuesday, May 3 7:00pm - Introduction to the Wonderful World of Mushrooms. 8:00pm - How Mushrooms get their Names. Tuesday, May 10 7:00pm - The Deadly, Poisonous, and Edible Mushrooms. 8:00pm - The Gorgeous and Ghastly Gasteromycetes from Around the World. Tuesday, May 17 7:00pm - The Amazing Amanitas of the World. 8:00pm - The Colorful Chanterelles. Makerspace Friday, May 20th 3:30-5:30pm Be the first to demo the McCall Public Library’s new 3D Printer! Zentangle Rocks Wednesday, May 25th 3:30 – 5:30pm Take this doodling phenomenon to the third di- mension! We will provide the rocks, sharpies, Zentangle books, and inspiration. ONGOING PROGRAMS: Chess Club ~ Tuesdays 4:00 pm – all ages, all levels. Board Gaming ~ First Tuesdays 3:30-5:30pm—Play Munchkin, Forbidden Island, Monopoly and more! all ages. Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children ages 0-3 (with adult). Tech Tuesdays ~ Tuesdays— 4:00pm-5:30pm -Bring in your device for help with e-books and overdrive. Children’s Story Time ~ Thursdays 10:30- 11:30 am Ages 3-5 (with adult). Preschool stories, art, and social time. CONSOLIDATED DEPARTMENT REPORTS May 12, 2016Page 26 of 26