HomeMy Public PortalAbout03 - Consolidated Dept Report MarchCity Manager Department Report 1 of 3
MEMORANDUM
TO: City Council
FROM: Nate Coyle
DATE: 04/14/2016
RE: CITY MANAGER DEPARTMENT REPORT— MARCH
____________________________________________________________________________________
Council Members,
Please find my highlights from the month of December below:
1.Streets LOT
Engineering design and planning work has begun for Commerce Street and for future street projects
within the downtown core. Updates on the completion status and timeline of these engineering efforts
will be provided as we progress through the summer. Revenue collection amounts remain strong and
indicate an annual collection amount above the conservative estimate of $800,000 per year. As
mentioned to the Council we have recently received notification of award of an LHTAC grant in the
amount of $100,000 for the Commerce Street project within FY17.
On a separate but related note, staff members have received very positive feedback about the
performance of last year’s Tiger Grant Application through a recent conversation with administrators
from the grant process. Our staff is excited to submit another application this year with an intent to
identify our new funding source provided through the Streets LOT as an additional incentive for award.
Carol Coyle will present this proposal to the Council on 14 April.
2.Sewer Rate Study
A contract for sewer rate study services will be finalized by 8 April, and a data request from FCS
Group has been received by city staff. I met with our Public Works Director and Treasurer on 6 April
to develop a timeline and expectation for submittal of all requested data to FCS Group. Pending our
ability to quick-turn data back to FCS, the group has indicated that the rate study process could be
expedited with intial rate indiciations to be available by June. I will keep the Council informed about
our progress in relation to this timeline.
3.Sewer Disposal Planning Efforts
As I type this report, I am still working to find an acceptable date and time for a joint meeting between
the City Council and PLRWSD Board to receive a presentation from bond counsel (Nick Miller). Other
attendees at this meeting will include a DEQ Representative, consultant engineers, and Bill Gigray
from White Peterson. Based on information we have received to date, staff is working with JUB to
provide an updated process timeline which will show the following components:
- Consolidation Planning: Remaining planning components for discussion, finalization of a draft
agreement, and presentation to both governing bodies for discussion.
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April 14, 2016
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- Reuse Process Planning: Completion of a rate study, community engagement plan/process, process
for obtaining bonding authority, and finalization of the preliminary engineering report and planning
documents.
- Project Design/Bid/Award/Commencement.
Staff has provided expected dates for completion of these components and the timeline will be
discussed at the upcoming JWAG meeting then shared with Council and PLRWSD Board members.
4. July 4
th Planning Efforts
An ordinance to amend code and resolution for ban of alcohol within McCall city parks will be
presented on 14 April. Erin Greaves and Dennis Coyle have continued to receive requests for
participation within the venue from volunteers and vendors that fit the family-friendly theme for the
event. Local knowledge of July 4th events seems strong, however a media plan (with strong attention
given to the Boise market) has been finalized by Erin Greaves through a partnership with IDPR, and
will launch across social media, radio, and printed media in May.
5.Capital Plan Policy and Procedure
Council recently approved a Capital Asset Management Policy providing the framework for
development of a 5-year capital plan for the city. As promised, I have developed an internal procedure
to govern the process for developing a comprehensive 5-year capital plan to be carried to the City
Council for adoption. I have attached the procedure to this report for awareness of the Council. The
procedure has been discussed and vetted across all department heads.
Of note, the procedure calls for a process to commence early in each calendar year to provide a method
for adopting a capital plan prior to the budget development process. Our timeline for this process is
obviously condensed this year, however Linda and I are targeting the following timeline this year:
- 5-year capital needs submitted by Department Heads by 29 April.
- Capital Peer Review Committee formed and to commence work on 3 May.
- Recommendation of prioritized/balanced Capital Plan to City Manager by 1 June.
- Draft Capital Plan then integrated into the budget process for discussion at the June budget work
session with the Council.
6.Other House-Cleaning Discussions
I have been working with our senior staff leaders on two other internal/house cleaning fuctions:
A. I enlisted the help of Carol Coyle in earlier this year (in January) to help review the way in which
we coordinate projects or initiatives within the city. Carol’s findings have led us to the
development of a project coordination process. This process will be for the internal purpose of
ensuring that specific projects or initiatives have been reviewed by every department, and that
concerns or comments from each department are consolidated and available for review by the City
Manager before action is taken or approval is sought by City Council. This type of process is
common within many government organizations and we have borrowed some best practice
guidelines from other government agencies in the development phase. The outcome, once
implemented, will be better internal communication among our departments, a reduction in missed
coordination opportunites or unforeseen impacts from these projects, and stronger awareness and
communication of ongoing projects/efforts.
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April 14, 2016
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B. As mentioned to the Council, Erin Greaves has been working to develop a communications
procedure which will do the following:
- Provide general guidelines for the roles and responsibilities of the communications manager.
- Develop a standardization in many of our communication processes.
- Identify methods for standardizing communication products produced/distributed by the city.
A draft procedure has been developed and is being reviewed by Department Heads. Once the draft
is finalized, I will share this document with the Council for your awareness and/or input in the
procedure. Specifically, I am interested in the Council’s interaction within some of our specific
communication processes (such as communication or notification of crisis scenarios).
7.Golf Pro Contract Renewal
The existing 5-year contract for Golf Professional services will expire on October 31, 2017. This
contract has a provision for a subsequent 5-year agreement, and Allan Morrison has voiced interest in
negotiating of another term. I will begin reviewing and negotiating terms of the contract with Allan
Morrison in May of this year with an expectation of bringing a draft contract to the Council for initial
discussions this summer.
Of note, the Golf Advisory Committee has already provided me with recommendations for
consideration in revision of this contract. I will seek their input on the provisions of this agreement to
ensure their comments are available for the Council in our early discussions.
The Golf Advisory Committee has also asked to complete an analysis of potentially converting the
Golf Professional position to a full-time city position. There are a number of golf courses that have
successfully made this transition and found there to be efficiencies with having a full-time position to
fill this role. I will attempt to review this information to determine feasibleness or benefit in parallel to
the contract process. If there seems to be value in considering this option I will discuss this option with
the Council. If indeed there is good value here, we could also consider planning a transition to occur at
the end of the upcoming 5-year contract to allow sufficient time for planning, funding of a buy-out, and
implementation of the transition plan.
8. Governance Manual Update
BessieJo has been hard at work revising the Governance Manual following our initial discussions. We
reviewed the existing product and identified a number of additional changes to be made to the draft on
6 April. I expect a revised and streamlined manual to be in front of the Council within a month’s time.
9. Facility Planning Update
Staff members are preparing a follow-up presentation to the Council regarding city campus facility
planning during the 28 April Council meeting. This presentation will answer questions provided by the
Council during the initial facility planning work session, and will also provide better fidelity of cost
estimates for potential renovation of the Annex site and facility.
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April 14, 2016
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5-Year Capital Planning Procedure
Table of Contents
Definitions and Terms
Purpose Statement
Capital Needs Assessment
Capital Plan Request Sheets
Peer Review Committee Structure/Purpose
o Project Ranking Priorities
o Project Ranking in the 5-Year Capital Plan
o Development of 5-Year Capital Plan
o Approval Process
Attachments:
o Attachment 1 – Capital Asset Management Planning Policy
o Attachment 2 – Capital Needs Worksheets
o Attachment 3 – Project Priority Scoring Criteria
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
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Definitions and Terms
Capital Asset – Land, improvements to land, easements, buildings, building improvements, vehicles,
machinery, equipment, works of art and historical treasures, infrastructure, and all other tangible or intangible
assets that are used in operations that have an initial useful life in excess of one year, and have an initial,
individual cost of more than $10,000.
Capital Improvement Plan –The Capital Improvement Plan (CIP) is a tool used to establish, forecast and
review the City’s major capital projects needs over a period of several years for the systematic improvement,
maintenance and replacement of the City’s infrastructure. Additionally, the CIP is used to identify potential
funding sources, prioritize projects and set forth a timeline for funding and completing those projects.
Capital Improvement Project – A project that includes the acquisition or construction of a capital asset or
group of capital assets that meets the $25,000 threshold for Capital Improvement Projects and has an
estimated useful life of greater than five years.
Capital Outlay – The total of all capital asset acquisitions during a period of time. Capital outlay for a
particular fiscal year would include all Capital Improvement Project expenditures plus all Operating Capital
expenditures during the fiscal year.
Operating Capital – Capital assets that are purchased to facilitate the ongoing operations of the City.
Operating Capital includes all capital purchases, less than $25,000, that are not classified as Capital
Improvement Projects.
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Purpose Statement
The intent of this capital planning procedure is to provide guidelines to allow the development of a 5-year
capital plan for the City of McCall which meets the intent of policy enacted by the City Council. The outcome
of this process will provide a comprehensive 5-year capital plan which is approved by the City Manager and
subsequently adopted by the City Council. Adoption of the 5-year capital plan by the City Council will, ideally,
occur outside of the routine budget development process on an annual basis. The adopted 5-year capital plan
will be integrated into that year’s budget process to provide a well-thought out and fiscally balanced capital
plan. For reference, governing policy, as adopted by the City Council, can be found at Attachment 1 to this
procedure.
The following procedure will outline components which lead to the development of a comprehensive 5-year
capital plan for each department, prioritization of capital needs across the city, recommendation of a
balanced 5-year capital plan to the City Manager, and adoption of the same by City Council. It is expected
that these components will be executed on an annual basis to ensure that the city’s capital plan is current and
accurate. The flows of tasks to be completed in this process are illustrated below.
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Capital Needs Assessment
On a recurring annual basis, it is expected that the leadership team of each department will execute and update
the capital needs assessment for its respective organization prior to a deadline, established by the City Manager,
for the commencement of the capital plan review process. The routine timeline for commencement of this
process will be January of each year to ensure acceptance of a capital plan prior to the routine annual budgeting
process. The task of completing a capital needs assessment should involve review of existing capital assets as
well as project new or replacement assets and projects which are expected to occur within a reasonable planning
horizon. Specific consideration should be given to a technical assessment of needs, changes in governmental
policies or regulations which will drive capital needs, and routine changes in departmental priorities. From the
longer planning horizon, needs of each department projected to occur within the first five years, will be
identified to fulfill the needs of a 5-year capital plan.
Capital Plan Request Sheets
Department leadership will document its 5-year capital planning and operating capital needs, projects and assets
over $10,000, on individual project worksheets found at Attachment 2 to this procedure. The intent of these
worksheets is to not only provide enough information for consideration of capital requests by the peer review
committee, but also to inform the City Council and McCall Community of the intent and need of each capital
request when the 5-year capital plan is finalized. These sheets will be submitted to the Finance Department and
City Manager each year no later than a date established by the City Manager.
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April 14, 2016
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Peer Review Working Group Structure, Purpose, and Process
Structure: The peer review working group will be staffed by a cross-section of staff members appointed
on an annual basis by the City Manager. The City Treasurer will be a continuing member of the working
group and will act to provide necessary financial data in the development process of the 5-year capital
plan. In addition to staff members, a community liaison will be selected to assist the process and provide
citizen-oriented perspective through the capital development process. A chairperson will be appointed
by the city manager to guide this process, and the city manager will confer with this chairperson directly
as the liaison to the working group to receive periodic progress updates.
Purpose: Although these staff members may serve individual departments within the city, this working
group and its associated members serve the City Manager directly in development of the 5-year
capital plan. The intent of this working group is to provide the City Manager with a recommendation for
a comprehensive and fiscally balanced 5-year capital plan which achieves the city’s top priorities.
Process: Each year, the peer review working group will complete the following tasks:
o Meet and review the current and adopted policy and procedures as set forth by the City Council
and City Manager.
o Develop a schedule for review and develop of a draft 5-year capital plan for review of the City
Manager.
o Schedule presentation of each department’s 5-year capital plan requests at the onset of each
annual review process. The City Manager will ensure that departmental leaders comply with
requests to present capital needs to this group.
o Following presentation, review the submitted capital needs requests from individual departments,
and clarify any outstanding questions regarding each capital request.
o Score each capital request utilizing an accepted scoring template. A template scoring sheet has
been provided at Attachment 3. This template provides a starting point for use by the working
group, however it is expected that the group may request approval of the City Manager to modify
the score sheet if it does not suit the needs of the group.
o Once scored, develop a comprehensive and prioritized listing of capital needs for the city.
Utilizing input from the City Treasurer, attempt to develop a balanced 5-year capital plan which
identifies existing and potential funding sources to enable each capital investment. Unfunded
projects should be reflected in each fiscal year and rolled over for consideration in the following
fiscal year projection.
o Finalize a draft 5-year capital plan and schedule presentation to the City Manager.
Approval Process
After addressing questions or concerns of the City Manager, the chairperson of the peer review working group
will present the 5-year capital plan to the City Council for adoption. Once adopted by the Council, the group’s
work will be complete for that given fiscal year.
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City of McCall
Capital Asset Management Policy
The capital assets of the City of McCall are property owned in common by the citizens of our community. The
management of these capital assets shall be governed by this policy, which has four major components: Capital
Improvement Planning, Capital Budgeting, Capital Project Management and Capital Asset Maintenance.
Definitions
Capital Asset – Land, improvements to land, easements, buildings, building improvements, vehicles, machinery,
equipment, works of art and historical treasures, infrastructure, and all other tangible or intangible assets that are used
in operations that have an initial useful life in excess of one year, and have an initial, individual cost of more than
$10,000.
Capital Improvement Plan – The Capital Improvement Plan (CIP) is a tool used to establish, forecast and review the
City’s major capital projects needs over a period of several years for the systematic improvement, maintenance and
replacement of the City’s infrastructure. Additionally, the CIP is used to identify potential funding sources, prioritize
projects and set forth a timeline for funding and completing those projects.
Capital Improvement Project – A project that includes the acquisition or construction of a capital asset or group of
capital assets that meets the $25,000 threshold for Capital Improvement Projects and has an estimated useful life of
greater than five years.
Capital Outlay – The total of all capital asset acquisitions during a period of time. Capital outlay for a particular fiscal
year would include all Capital Improvement Project expenditures plus all Operating Capital expenditures during the
fiscal year.
Operating Capital – Capital assets that are purchased to facilitate the ongoing operations of the City. Operating Capital
includes all capital purchases, less than $25,000, that are not classified as Capital Improvement Projects.
1)Capital Improvement Planning – The Capital Improvement Plan (CIP) is a tool used to establish, forecast and
review the City’s major capital projects needs over a period of several years for the systematic improvement,
maintenance and replacement of the City’s infrastructure. Additionally, the CIP is used to identify potential
funding sources, prioritize projects and set forth a timeline for funding and completing those projects.
a.The City Manager will annually submit a financially balanced, multi-year CIP for review, approval and
adoption by the City Council.
b. A CIP Committee will exist to identify capital improvement projects, identify funding sources for those
projects, and review project details utilizing a standardized set of prioritization criteria. The City
Manager or his/her designee will chair the committee. The committee will be a staff committee
consisting of a cross representation of City employees appointed by the City Manager, and when
available, a citizen liaison from the community and/or a member of an established City committee.
Attachment 1 – Capital Asset Management Policy
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April 14, 2016
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c.The CIP will cover a minimum of a five (5) year prospective period, and will be a
cohesive representation of the City’s overall current and future capital improvement
project needs, taking into account the City’s Comprehensive Plan, CIP Committee
analyses and recommendations, and the needs and desires of the citizens of the
community.
d. The CIP will include at least the following essential components:
i.Statement of the general objectives of the CIP and the relationship to the City’s
Comprehensive Plan, department master plans, and annual budget.
ii.A schedule or listing of each capital improvement project, estimated total cost
and cost per fiscal year, funding status, expected funding source(s), project
description and justification and estimated start and completion dates. No
capital project shall be funded unless operating impacts have been assessed and
the necessary funds can be reasonably anticipated to be available when needed.
e.To be considered for inclusion in the CIP, a Capital Improvement Project’s estimated
aggregate cost must exceed a threshold of $25,000.
f.Deferring essential maintenance and/or asset replacement can negatively impact
service delivery and increase long term costs. The City will periodically assess the
condition of assets and infrastructure and appropriately plan for required major
maintenance and replacement needs. Efforts will be made to allocate sufficient funds in
the multi-year capital plan and operating budgets for condition assessments,
preventative and major maintenance, and repair and replacement of critical
infrastructure assets.
g.The City will match programs and activities identified in the CIP with associated
funding sources.
h.The City’s objective is to incorporate “Pay-As-You-Go” funding (using available cash
resources) to supplement other funding sources such as bonds and grants in the annual
CIP.
i.The City’s objective is to allocate one-time revenue sources to one-time expenditures.
j.When current revenues or resources are available for capital improvements projects,
consideration will be given first to those with the shortest useful life and/or to those
capital assets whose nature makes them comparatively more difficult to finance with
bonds. Using cash for projects with shorter lives and bonds for projects with longer
lives facilitates “intergenerational equity”
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April 14, 2016
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2)Capital Budgeting – Capital Budgeting is the process used by the City to arrive at the Capital
Outlay figures in the adopted budget each fiscal year. There are two components of Capital
Outlay: Capital Improvement Projects and Operating Capital.
a.Capital Improvement Projects are projects that include the acquisition or construction
of a capital asset or group of capital assets that meet the dollar threshold for Capital
Improvement Projects and have an estimated useful life of greater than five years.
i.The first year of the adopted CIP plus operating capital will be the total capital
budget for that fiscal year.
ii.The CIP will be updated annually as a multi-departmental effort.
b.Operating Capital – Land, improvements to land, easements, buildings, building
improvements, vehicles, machinery, equipment, works of art and historical treasures,
infrastructure, and all other tangible or intangible assets that are used in operations, that
have initial an useful life in excess of one year, and have an initial, individual cost of
more than $10,000 and less than $25,000, but are not classified as Capital Improvement
Projects.
i.Budgeting for Operating Capital is not subject to the formalized process that
Capital Improvement Projects are, however the operating capital budget should
implement principles similar to those used in budgeting for CIP. An inter-
departmental approach should be utilized, taking into consideration the overall
needs of the City in terms of asset acquisition, replacement and maintenance.
3) Capital Project Management
a.Every CIP project will have a project manager who will prepare the project proposal,
ensure that required phases are completed on schedule, authorize all project
expenditures, ensure that all regulations and laws are observed, and periodically report
project status.
b. Within 90 days of the completion of a capital project any remaining appropriated funds
for the project will revert to the fund balance of the funding source to be re-allocated to
eligible CIP projects.
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April 14, 2016
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4) Capital Asset Maintenance
a.The Finance Department will maintain a complete listing of capital assets, including
original acquisition date and cost.
b. Adequate insurance will be maintained on all capital assets.
c.City of McCall assets will not be degraded, given away or allowed to deteriorate except
by action of the Council.
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April 14, 2016
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Attachment 2 – Capital Needs Worksheet
Capital Needs Worksheet
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
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City of McCall
Capital Improvement Plan Project Priority Scoring Criteria
CIP Project _____________________________________________________
Choose one. Choose the one criterion which best fits the project. Enter points in the score
box.
1. Assessment of Need
Extent to which the project is deemed necessary and important
1 pt. Project supported by a small but vocal minority
2 pts. Department has identified the project as a priority
3 pts. Project is supported by the City of McCall Comprehensive Plan or any
other adopted City plan.
SCORE
2. Project Life Cycle and Life Cycle Costs
Expected useful life of the new facility or infrastructure, given various levels
of maintenance.
1 pt. Less than 10 years
2 pts. Greater than 10 years
3 pts. Greater than 20 years
SCORE
3. Implications of Project Deferral
Extent to which deferring this project will create unsafe conditions and/or
cause noticeable disruption to level of service
1 pt. Deferring project will NOT create unsafe conditions and/or cause
noticeable disruptions to level of service
2 pts. Deferring project will NOT create unsafe conditions and/or cause
noticeable disruptions to level of service, but will result in shorter life span of
the asset or increased maintenance costs
3 pts. Deferring project will create unsafe conditions and/or cause noticeable
disruptions to level of service
SCORE
Attachment 3- Project Priority Scoring Criteria
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April 14, 2016
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4. Operating Budget Impact - Expected net change in operation and
maintenance costs.
0 pt. Net operational increase
2 pts. No change in operational cost
3 pts. Net operational decrease
SCORE
5. Leverage
Project leverages non-City financial resources, donations or can be linked with
another project to save money.
0 pt. No leverage
2 pts. Less than 50% leverage
3 pts. Greater than 50% leverage
SCORE
5. Required by Law
Project is required by a State or Federal mandate?
1 pts. Project is not required by State or Federal mandate
2 pts. Project will partially meet State or Federal mandate
3 pts. Project will meet State or Federal mandate
SCORE
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April 14, 2016
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CITY OF MCCALL
MONTHLY CONSOLIDATED DEPARTMENT REPORT
Department Project Comments Status
Airport AIP -21
Land
Acquisition
Work ongoing. Update to Council at April 28, 2016
meeting.
Ongoing
Airport Minimum
Standards and
Rules/
Regulations
Review
Discussions of proposed revisions to the Minimum
Standards and Rules/Regulations have continued with
the AAC. Upon completion, a proposal for revisions will
be brought to the Council.
Ongoing
Airport Hangar Lease
Rate Analysis
Appraisals for blended rate and split rate
recommendations have been provided to the AAC. A
recommendation is expected to be received from the
AAC regarding these reports at the upcoming meeting,
after which a recommendation will be carried to the
Council for review/consideration.
Ongoing
Airport Annual Lease
Billing
Last payment has been received for FY16. Complete
Airport AIP -22
Snow Removal
Equipment
Contract for T-O Engineering services on meeting
agenda. Working to develop vehicle specifications and
bid package.
Ongoing
Airport Non Grant
Funded Snow
Removal
Equipment
Snow Blower delivered and works well. Able to clear
parallel taxiways and ramp much more efficiently.
Complete
Community
Development
Building See attached chart for building permit status and
comparison to previous years.
Updated
Community
Development
Building Continued work on facilities planning – Various designs
and cost estimates for Annex, TVT, PD, campus, etc.
Updated
Community
Development
Building Library Expansion Committee continues to meet.
Developed RFP for design consultant. Awaiting
proposals for consideration.
New
Community
Development
Geographic
Information
Systems (GIS)
GIS is working with the Parks & Rec Dept on a McCall
Area Recreation map. Also working with the Airport
Maintenance staff on web-enabled inspection forms;
also working with the Comp Plan team as well as SPF
Water to supply data for both projects.
Updated
Community
Development
Grants See attached Grant Status Report for updates. Received
notice of award for FY17 LRHIP grant for Commerce
Street improvements. Participated in two TIGER 8
webinars. Submitted request to Idaho Power for public
art support.
Updated
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 16 of 39
Department Project Comments Status
Community
Development
Comprehensive
Plan Update
McCall in Motion kick off with photo challenge and
chalkboards around town inviting people to share what
moves them about McCall will likely start on Friday
April 8th. City Committee appreciation lunch and
visioning workshop planned for April 26. Public
workshops are planned for April 27. See
website www.mccallcompplan2016.com.
Updated
Community
Development
Building,
Planning and
Zoning
Staff has archived project files and is updating the
secondary archive database.
Updated
Community
Development
Transit Center Working on a draft lease agreement. Updated
Community
Development
Planning &
Zoning
Commission
The May 3 meeting agenda includes 1 minor
Subdivision Plat Amendment, 1 PUD Amendment, and
4 Design Review applications.
Updated
Community
Development
Public Art Susan Bond has been recommended by the public art
selection and advisory committees for the Rotary Park
railings project. Working with MDHS on second year of
youth Hometown Art project to create 4-5 more mural
panels for the Railroad Ave retaining wall.
Updated
Community
Development
Payette River
Scenic Byway
(PRSB)
The byway committee will meet April 29 in Cascade. Updated
Community
Development
McCall
Improvement
Committee
The McCall Improvement Committee met on March 10.
They are planning the 2016 garden tour as a fundraiser.
Updated
Community
Development
McCall
Redevelopment
Agency (MRA)
MRA will hold next meeting on May 3. Updated
Community
Development
Centennial
Committee
The Centennial Committee did not meet this month. No
Change
Community
Development
Historic Pres.
Commission
HPC met on March 21. They are continuing to work on
the McCall History DVD. The RFQ for a consultant for
the Lardo Bridge signage is released and due April 15.
Updated
Golf Staffing Three full-time employees working in March.
Advertising for seasonal employees has started.
Update
Golf Greens Greens were checked the last week of March, showing
16 to 32 inches of snow cover. Billy and Randy spread
High-Cal lime on the greens to make the snow dirty and
speed up the melt. It is melting quickly now.
Update
Golf Equipment Equipment is mostly ready to go. Staff have been going
over the equipment list and working on a replacement
plan for equipment with high hours.
Update
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April 14, 2016
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Department Project Comments Status
Golf Time Off Staff took some time off during the month. Eric
McCormick was out due to family medical issues.
New
Golf Golf Shows Eric McCormick attended the Seattle Golf Show the first
weekend of March. The show went well.
Update
Golf Clubhouse The carpet has been ordered and will be installed after
the clubhouse closes on the April 15 for cleaning and
upgrades. At that time some work will be done on the
front steps because they are sagging in the middle. The
window replacement was put out for bid and we expect
them back the first of the month. Hopefully this will
allow enough time to get the windows ordered and
installed before Memorial Day Weekend.
Update
Golf Driving Range The Driving Range was opened this month so the High
School Golf Team could hit balls outdoors.
New
Information
Systems
Work focus and
projects
Purchasing of replacement staff computers, network
and data storage equipment is underway. Some
additional data backup and network switching capacity
have been identified as high priorities to enhance
operational reliability.
Updated
Information
Systems
Work focus and
projects
Datacenter infrastructure replacement (i.e., servers,
storage, virtualization and management tools) is
nearing completion. Some migration operations have
posed serious challenges with Microsoft bugs and local
network complexity. Downtime or compromised
functionality have required much unanticipated work.
Still, almost all servers have now been successfully
moved to the new platform.
Updated
Information
Systems
Work focus and
projects
With analysis complete for law enforcement video data
creation and retention, specification and purchasing
have begun for FY16. Stepwise, phased growth is
expected to continue annually, or nearly so, for many
years to come unless cloud or outsourced storage and
backup are OK’d by regulatory and legal guidance at
some point in the future.
Updated
Information
Systems
Work focus and
projects
City departments rely on a wide range of software to
support their missions and functions. A survey was
conducted to help us understand what tools we use,
what works, and how we might better use software to
improve services, task integration, efficiency and
economy in City operations. A draft report is
circulating to help us leverage the results. A data
working group will be convened to identify
opportunities and propose solutions for improving the
City’s application data integration, efficiency and work
process productivity.
Updated
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
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Department Project Comments Status
Library Upcoming
Programs
Please see the calendar for your library’s April programs
included with this report.
Ongoing
Library Statistics March statistics included in this report show a
significant increase in attendance and circulation.
Ongoing
Library Story Stop Every Wednesday, children ages 0-3. Makes for a
crowded but fun atmosphere for families.
Ongoing
Library Story Time Every Thursday 10:30-11:30 a.m. Reading and art
activities aid childhood development. Ages 3-5 with
adult.
Ongoing
Library Adult Coloring
Night
Color your stress away. Run by volunteers at the library. Monthly
Library Idaho Day
School Visits
4th grade classes kicked off their Idaho History Projects
with a field trip to the library. We introduced them to the
amazing resources in the Idaho Room, read an Idaho
story with accompanying math exercise, and had a
“living museum” complete with period costume and
artifacts. The favorite was the old-fashioned 2-person
crosscut saw—4th graders love to cut! See photo.
Complete
Library Idaho Day
Tree Ornaments
In cooperation with the Forest Service, we celebrated
Idaho Day March 4th with a library table set up for the
public to make bluebird Christmas tree ornaments to
send to D.C. with the tree from Payette National Forest
this December.
Complete
Library Dr. Seuss
Birthday
Celebration
Read Across America Day – a great way to celebrate
literacy and keep kids interested in Dr. Seuss favorites.
Programming librarians prepared story times, snacks,
educational games and prizes. Very well received by the
public.
Complete
Library Let’s Talk
About It --
Adult Reading
Series
Dr. Kate Udall (BSU) and Dr. Scott Knickerbocker
(College of Idaho) visited McCall to lead the final 2
discussions in this year’s series. Participant surveys
were nearly 100% positive for the overall program and
we will apply for this series again next winter.
Complete
Library Building
Expansion
Four proposals received from interested design firms in
response to RFP. Committee and Board will interview
in April to select the firm to design our new library this
summer.
Ongoing
Library Makerspace
Grant
Workshops
Casey and Melody attended a 3-day workshop in Boise
to initiate McCall’s first ever public Makerspace. A
“makerspace” is a community workshop open to the
public to explore creative and tech opportunities and can
include anything from sewing to soldering to 3D prints.
Complete
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 19 of 39
Department Project Comments Status
Library Teen Tech
Week
Ever turned a set of bananas into a piano? Library
patrons have! Interactive technology including circuitry
and “makey” kits and mini robots was available for
patrons of all ages to discover and interact with.
Complete
Library Club Español This popular after-school language learning class
celebrated a Primavera Fiesta with language, art, ethnic
food, song and dance. Next session will start in June or
in September.
Complete
Library Tech Tuesdays Library staff are available to help the public with their e-
readers any day, but Tech Tuesdays have been
designated as a special time for folks to bring in their
devices so we can help them log into OverDrive, our e-
book application. Tuesdays, 4-6 PM.
Ongoing
Library Chess Club &
Board Gamers
An all-ages Chess Club has expanded to include other
board games.
Ongoing
Library Grants for
digitizing local
history records
Volunteers dropped off since the holidays. We need to
re-ignite this project with fresh volunteers and energy.
Scanning continues with subject files. One volunteer
contributed 30 hours in March.
Ongoing
Library Job Vacancy Jessica Workman’s last day will be April 16th, as she
leaves to fight fire in Alaska this summer. An offer has
been extended to a top candidate to fill this opening as
soon as possible.
Complete
Parks and
Recreation
Partnerships Spring partnerships complete and Summer partnerships
in Progress.
In
Progress
Parks and
Recreation
City Website Updating City Website to flow better with online
registration page/content.
Ongoing
Parks and
Recreation
Online
Registration
Working with current provider to update all upcoming
program offerings and learning new additional features
to the site. Also working with City Communications
manager on enabling more marketing/linking
capabilities with TeamSideline.
Ongoing
Parks and
Recreation
Assist Parks
Crew
Working with Parks crew to help with Spring projects
once conditions allow.
In
Progress
Parks and
Recreation
Environmental
Action
Committee
Working on Green initiative, air quality, Payette Lake
water quality, and noxious weeds projects. Proposals
going forward to Council for Air Quality regulations and
Green Business practices to be endorsed by the City of
McCall. Open seat for high school representative.
In
Progress
Parks and
Recreation
Gold Glove
Park
ADA walkway and additional bathroom hand dryers
upcoming. Spring landscaping with city and donated
funds to take place this Spring.
In
Progress
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 20 of 39
Department Project Comments Status
Parks and
Recreation
Pathways
Walking Poles
– Loaner
Program
Partnership with McCall St Luke’s to provide loaner
walking poles at locations around the paved pathways to
promote walking in McCall.
Complete
Parks and
Recreation
Alternative
Partners/
Programming
Ongoing efforts to work with local private organizations
to develop opportunities for additional programming.
Ongoing
Parks and
Recreation
Spring/Summer
Programs
Programs:
Youth Spring Soccer – In progress
Adult Basketball – In progress
Youth Volleyball – In progress
Adult Soccer – In progress
Foundations of Football – In progress
Summer Programs: All marketing, coordination, and
updating website underway; will be complete by end of
April.
In
Progress
Parks and
Recreation
Helmet Loaner
Program/
Scholarship
Helmets purchased and working with school to identify
10 scholarships based on need and whole student
concept.
In
Progress
Parks and
Recreation
Spring/Summer
2016 Brochure
Informative Spring/Summer booklet to be completed
and distributed by 1st week of May 2016.
In
Progress
Parks and
Recreation
Summer
Equipment
Purchases
Inventory existing gear and ordering projected items
needed.
In
Progress
Parks and
Recreation
Mtn. Bike
Skills Park
Construction
Prep.
The Department is working on a design, feasibility
study, and cost estimate to install a Mtn. Bike Skills Park
adjacent to the skate park. Applying for a small grant to
help with construction cost.
In
Progress
(Waiting
on Grant)
Parks and
Recreation
Summer
Seasonal Hiring
Positions have been advertised and we are excepting
applications now.
In
Progress
Parks and
Recreation
Volleyball court
– retaining wall
construction
and storm drain
outlet repairs
Minor cleanup on the Parks side and wrap up work with
contractor.
In
Progress
Parks and
Recreation
Riverfront Park Adjustments to construction drawings underway. Staff
is in the process of applying for a Road and Bridge State
Grant for improvements to the access road.
In
Progress
(Waiting
on Grant)
Parks and
Recreation
Wildhorse
Property –
Thompson
Street
Working with a University of Idaho graduate student on
the design of interpretive panels and pathway.
In
Progress
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 21 of 39
Department Project Comments Status
Parks and
Recreation
Grant
Applications
Road and Bridge Grant – Riverfront; Mtn. Bike Skills
Park Grant
In
Progress
Parks and
Recreation
City Campus
Improvements
Deck/boardwalk is complete to North Entrance at City
Hall. Legion Hall entrance put on hold until spring.
Complete/
Postponed
Parks and
Recreation
Snow Removal Equipment is holding up well. Staff will continue to
monitor and open up access to facilities to expedite
spring melt.
Ongoing
Parks and
Recreation
Downtown
Sidewalk Brick
Repairs
Project is 75% complete and staff will continue to work
on as time allows. Will resume in the spring.
In
Progress
Parks and
Recreation
Parks Shop and
Office Planning
Identifying needs and finalizing location. In
Progress
Parks and
Recreation
Rotary Park
Construction
Documents and
Bid Package
Working on construction documents and details --
Development of bid packet (May bid opening); working
on 404 Permit for encroachment at the high water mark
(submitted).
In
Progress
Parks and
Recreation
Summer
seasonal hiring
process
Began advertising for spring and summer help. In
Progress
Parks and
Recreation
Spring Cleanup As areas become accessible staff will resume projects
and begin cleanup.
In
Progress
Parks and
Recreation
Wayfinding
Signage
Working with CD on the design and implementation of
wayfinding signs.
In
Progress
Police Personnel The McCall Police Department is currently recruiting
for the position of Patrol Officer. Testing is scheduled
for April 16, 2016.
Promotion testing for the open Patrol Sergeant position
was held on March 15, 2016. Results of the testing will
be announced in April.
Ongoing
Police Personnel The McCall Police Department has filled two open
positions. Both individuals are scheduled to begin work
with the City April 18, 2016.
Adam Benjamin has been hired as a Patrol Officer.
Adam is a sworn officer returning to the Police
Department from Idaho State Police.
Stephanie Brandt has been hired as for the position of
Code Enforcement Officer.
Both will complete a Field Training Program prior to
working normal schedules.
Ongoing
Police Personnel Corporal Andrew Fisher has submitted his resignation.
Corporal Fisher has accepted a position with Idaho State
Police.
Complete
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 22 of 39
Department Project Comments Status
Police Training Officer Chris Bates is scheduled to attend Street Level
Pharmaceutical training in Cascade, Idaho, March 16.
Officer Christian Wann attending the Highway Safety
Summit in Coeur d’Alene, Idaho, March 15-16, 2016.
Complete
Police Training Officer Chris Bates is scheduled to attend Reid
Interview and Interrogation, April 4-8, 2016, in Boise.
Officer Josh Johnson is scheduled to attend Legal and
Liability for Tactical and SWAT Teams, April 24-26,
2016 in Meridian, Idaho.
Ongoing
Police Community
Service
The McCall Police Department continues to accept
expired, unwanted or unused over the counter and
prescription medication during normal business hours,
Monday - Friday 8:00am – 5:00pm.
Ongoing
Police Community
Service
McCall Officers are continuing to work with the
National Highway Safety Board, Idaho Transportation
Department and Idaho State Police on emphasis patrols
for Seat Belt Usage, Aggressive Driving, and DUI
awareness. In return McCall Police Department
receives Grant Money for needed equipment. The
police department is using the money to upgrade video
and radar systems in the patrol cars.
Ongoing
PW Admin/
Engineering
DEQ Water
Planning Grant
Additional SCADA Data has been provided to SPF for
analysis. Fire flow testing in various areas will
commence in the later parts of April through May.
Ongoing
PW Admin/
Engineering
DEQ
Wastewater
Planning Grant
The revised Quality Assurance Project Plan and
Groundwater Monitoring Plan have been submitted to
IDEQ/WQD for review. It is expected that new
monitoring wells will be installed in May.
Ongoing/
Updated
PW Admin/
Engineering
Utility Rate
Study
City Council approved the contract with FCS Group to
conduct a sewer rate study in conjunction with the
Payette Lakes Recreational Water & Sewer District.
Ongoing/
Updated
PW Admin/
Engineering
Asset
Management
Software
Public Works continues to work with the Parks Dept to
implement Elements and have introduced the new
Airport Manager to the benefits of Elements.
Ongoing/
Updated
PW Admin/
Engineering
Land Use
Application
Development
Reviews
City Engineer working with Community Development
of application review (engineering and PW
review/approval) for 1CUP, 1 PUD, 1 DR and 1 ROS
projects. Multiple pre-application meetings with
developers and city staff.
Ongoing/
Updated
PW Admin/
Engineering
Public Works
Fees
Staff has reviewed all of the fees that Public Works
charges for developmental services. Staff will be making
a presentation on updated fees in April to City Council
and recommended changes.
New
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 23 of 39
Department Project Comments Status
PW Admin/
Engineering
J-Ditch/Winter
Storage Pond
Pond levels are currently 2 feet higher than last year at
this time. Pond capacity is 59% of full.
Ongoing/
Updated
PW Admin/
Engineering
Emergency
Outfall
Discharge Pipe
The area around Lift Station 9A will be surveyed on
April 11. A determination will be made if the outfall line
can be relocated to the north side of Deinhard Lane.
Ongoing/
Updated
PW Admin/
Engineering
Community
Choices 2016
Streetscape
Improvements
Amended construction state and local agreement
approved by City Council on 3/10/16. Staff and ITD
negotiated construction engineering and inspection
(CEI) contract to be presented in early April. Invitation
for rebid occurred 3/22/16; bid opening will be 4/12/16.
Received formal consent for driveway entrance
modifications from AmeriTitle. Tree removal was
completed by Streets Dept on Roosevelt for compliance
with environmental requirements for project.
Ongoing/
Updated
PW Admin/
Engineering
LOT 2016/
Streets
CIP
Commerce Street engineering design and Downtown
Core Construction Feasibility task orders for Horrocks
Engineers developed and approved on 3/14/16.
Ongoing/
Updated
PW Admin/
Engineering
Fir Street
Boat Ramp/
Volleyball Ct
Retaining Wall
Site inspections and coordination with contractor to
finish work remaining on project and replace installed
concrete that did not meet specifications. Final work to
be completed in April, weather depending.
New/
Ongoing
PW Admin/
Engineering
Transportation
Master Plan
Task order development for Horrocks Engineers to
complete FY16 work including pavement inventory,
summer/winter maintenance cost analysis, and Streets
CIP development. Narrative summary of all work will
be incorporated into final Transportation Master Plan.
Ongoing/
Updated
PW Admin/
Engineering
Construction
Site Best
Management
Practices
Training
City Engineer and CD staff began planning certification
class for construction site best management practices
(BMPs). Course will be held on 5/10/16 at the North
Fork Lodge and include morning in-class session and
afternoon field training at Riverfront Park site. Formal
advertising will begin 4/7/16.
New/
Ongoing
PW Admin/
Engineering
Drainage
Management
Guidelines –
Treatment
Storm Update
Presentation to Valley County Comm. on 3/14/16. They
expressed full support for staff recommendations.
Council approval of resolution formalizing proposed
modifications to DMGs occurred on 3/24/16. Will
present resolution for County approval during April/
May to allow modifications to apply to Impact Area.
Ongoing/
Updated
PW
Streets
Right-of-Way
Maintenance
Crews continue working on storm drain issues around
town. With the melting of the snow have been removing
additional trees that came down in December.
Ongoing/
Updated
PW
Streets
Community
Choices project
Streets Dept removed trees for the Alpine Playhouse
sidewalk project. Trees and brush where moved to the
City burn area, to be burned at a later day.
New/
Completed
PW
Streets
Street Sweeping Began sweeping streets as weather allows. New/
Ongoing
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 24 of 39
Department Project Comments Status
PW
Streets
Customer
Complaints
Customer complaints surrounding pot holes, are being
addressed with a call back or a face to face meeting.
Ongoing/
Updated
PW
Streets
Street
Maintenance
Crews continue to repair potholes in the downtown core. Ongoing
PW
Streets
Snow Removal Had 7 minor snow events for the month with an
accumulation of 14.5 inches.
Ongoing/
Updated
PW
Streets
Emergency
Call-Ins
Responded to 3 emergency call outs from dispatch (2/
sanding, and, 1/street sign down)
Updated
PW
Streets
Employee
Training
Employees of the streets department attended the
following classes in March: 1) ATSSA Flagging
Certification Class, 2) Environmental BMP, 3) Speed
limits & speed zones, and 4) Roadway drainage. All of
the classes were put on by LHTAC T2 Center, and apply
to either a road scholar or road master certification.
New/
Ongoing
PW
Sewer
Collection
Manhole
Inspection
Now that the snow is gone, crews will be starting to
check manholes for damage that would allow I & I.
New/
Ongoing
PW
Sewer
Collection
Emergency
Call-Outs
Duty phone employees responded to 3 emergency call-
outs for the month (lift station alarms).
Ongoing/
Updated
PW
Sewer
Collection
Sewer Main
Flushing
Continue to flush slow-moving sewer mains. Ongoing/
Updated
PW
Sewer
Collection
Routine Lift
Station
Maintenance
Crews perform routine system checks at every lift
station twice a week.
Ongoing
PW
Sewer
Collection
New Sewer
Connections
No new sewer connection for the month. New/
Ongoing
PW
Sewer
Collection
Training Crew members attended the ATSSA Flagging
Certification Class.
New/
Completed
PW
Sewer
Treatment
Routine
Maintenance
Performing typical maintenance duties and water
testing.
Ongoing/
Updated
PW
Sewer
Treatment
CL2 Building Had to rebuild the chlorine lines in the building, and had
the dosing pump fail in the salt brine machine that
needed to be replaced.
New/
Completed
PW
Water
Distribution
Training All water distribution employees attended the ATSSA
Flagging Certification Class. The certification card is
good for three years.
New/
Completed
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 25 of 39
Department Project Comments Status
PW
Water
Distribution
Main Service
Line Repairs
One service line repair on E Lake Street for a lost clamp.
A suspicious water leak on Hubbard was found to be
excessive groundwater from snow runoff.
Updated
PW
Water
Distribution
Emergency
Call-Ins
2 emergency call-ins for the month due to water issues. Ongoing/
Updated
PW
Water
Distribution
New Water
Services
None for the month. Ongoing/
Updated
PW
Water
Distribution
Work Orders The crew responded to 10 work orders from customers
and 8 from Utility Billing.
Ongoing/
Updated
PW
Water
Distribution
Pre Turn-off
Door Hangers
Crew hung 37 door hangers for Utility Billing. New/
Ongoing
PW
Water
Distribution
MXUs No MXUs were replaced this month. Ongoing/
Updated
PW
Water
Distribution
ECRs No ECRs were replaced this month. Ongoing/
Updated
PW
Water
Treatment
Boilers Both boilers were fixed but another one failed again.
Obtaining quotes to replace one or both (depending on
cost) before more money is spent on repairs.
New
PW
Water
Treatment
Davis Beach Riverside Inc. will be pulling the pump on 4-11-16 and
taking it back to their shop to repair. Repair time frame
is unknown until the pump can be torn down.
Ongoing/
Updated
PW
Water
Treatment
Intake Lines/
Raw Water
Buildings
Will be checking with SPF on their recommendation for
additional work needed on the intake lines. Hope to have
their comments in the next 60 days.
Ongoing
PW
Water
Treatment
EIM Actuator
Valve
Maintenance
Butler completed servicing on the EIM Actuator Valves
with no major issues noted. It was determined that the
valves had never been serviced since installed (about 16
years ago) and will need to be set up on a routine
maintenance schedule due to their age.
Completed
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 26 of 39
GRANT STATUS REPORT- April 14, 2016
Department Project Name Project
Manager
Purpose Funder Amount Status
Information
Systems
Cool & Connected David
Simmonds
Technical assistance for
broadband development
USDA/EPA Federal team
to provide
Technical
assistance
Updated: Will be
notified in April
Parks Mountain Bike Skills
Park
Kurt Wolf Design and construct skills
park on MDSD property
Idaho
Department of
Parks and
Recreation
$11,994 No change: will be
notified in May, 2016
Parks Riverfront Park
Access
Improvements
Kurt Wolf Improve road surface,
parking, and stormwater
management at Riverfront
Idaho
Department of
Parks and
Recreation
$17,866 No change: will be
notified in May, 2016
Community
Development
Alpine Playhouse
Public Art
Delta James Install public artwork near
Alpine Playhouse
Idaho
Commission on
the Arts
$10,000 Updated: submitted
request to Idaho Power
for corporate funding
Streets McCall
Redevelopment
Area Sidewalks
Nathan
Stewart
Sidewalks in MRA
district
Federal
Highways/ITD
$198,000 See PW report for
update.
Community
Development
Public Art Project Delta James Install public art in Rotary
Park
Idaho
Commission on
the Arts
$10,000 Updated: artist contract
underway
Public
Works/Water
Water Master Plan
update
Peter Borner Update master Plan Dept. of
Environmental
Quality
$87,500
Revised
amount:
$89,998
No Change: Project is
underway.
Public
Works/Sewer
Groundwater Study Peter Borner Study leakage at
wastewater pond
Dept. of
Environmental
Quality
$77,000 No Change: Project is
underway.
Streets
Department
Commerce Street
Reconstruction
Peter Borner Reconstruction of
Commerce; stormwater
and sidewalks
Local Highway
Technical
Assistance
Council
$100,000 Updated: AWARDED!
Project to occur in 2017
CONSOLIDATED DEPARTMENT REPORT April 14, 2016Page 27 of 39
$20,281$6,024$16,429$1,903$1,062$0$34,870$29,713$18,526$21,884$26,242$13,147$22,387$7,241$4,840$1,638$1,925$8,025$27,946$29,861$34,038$11,627$35,111$12,689$15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$22,638$23,008$39,518$0$0$0$0$0$0$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐ PER MONTH ‐ FISCAL YEAR201120122013201420152016OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 28 of 39
1234567891011122011$20,281 $26,305 $42,734 $44,637 $45,699 $45,699 $80,569 $110,282 $128,807 $150,691 $176,933 $190,0802012$22,387 $29,628 $34,468 $36,107 $38,032 $46,057 $74,004 $103,865 $137,903 $149,529 $184,640 $197,3292013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $40,201 $63,209 $102,727 $102,727 $102,727 $102,727 $102,727 $102,727 $102,727$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 29 of 39
McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed
Sun Mon Tue Wed Thu Fri Sat
28 29 1
3:30– 5:30Board Gaming
4:00-5:30 Tech Tuesday
2
10:30-11:00 Seuss StoryStop
3:30-4:30 Spanish Club
7:00—Lets Talk About It
3
10:30-11:30 Seuss Story
Time
4
Idaho Day
5
6 7 8
4:00-6:00 Chess Club
4:00-5:30 Tech Tuesday
9
10:30-11:00 StoryStop
3:30-4:30 Spanish Club
10
10:30-11:30 Story Time
11 12
13 14
3:00-5:00 Teen Tech
Week Kick-off
15 Teen Tech Week
4:00– 6:00 Chess Club
4:00-5:30 Tech Tuesday
Teen Tech Week
16 Teen Tech Week
10:30-11:00 StoryStop
3:30-4:30 Spanish Club
7:00—Lets Talk About It
17 Teen Tech Week
10:30-11:30 Story Time
18 Teen Tech Week 19
.
20 21 22
4:00– 6:00 Chess Club
4:00-5:30 Tech Tuesday
23
10:30-11:00 StoryStop
24
10:30-11:30 Story Time
25 26
27 28
6:00-8:00 Adult Color-
ing Night
29 30 31
1
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
March 2016 Programs
SPECIAL EVENTS:
Special Dr. Seuss Story Stop and Story Time
Wednesday, March 2nd and
Thursday, March 3rd
10:30-11:30
We will be celebrating Dr. Seuss’s birthday and Read
Across America Day with special Suess themed
storytimes, snacks, and prizes!
Idaho Day
Friday, March 4th
10:30-5:30
Come down and help us make state symbol tree ornaments
for the Christmas tree that McCall will be sending to the White
House this year!
Let’s Talk About It
Wednesday, March 2nd and March 16th
7:00pm
Guest scholar Kate Udall will be leading the
discussion on My Grandmother Smoked Cigars
on March 2nd.
Guest Scholar Scott Knickerbocker will be leading the
final discussion in this year’s series on Invisible Man
on March 16th.
Books provided with registration, no library card required.
Teen Tech Week
Monday, March 14th—Friday, March 18th
Monday we will be kicking off Teen Tech Week from
3:00-5:00pm
We will also have a table, in the teen area, full of interactive
technology for patrons to discover and interact with
the whole week.
Club Español Primavera Fiesta
Wednesday, March 16th, 3:30-4:30pm
Club Español invites the public to join them for their
Primavera Fiesta! Help them decorate beautiful alfombras,
and sample ethnic food, song, and dance.
ONGOING PROGRAMS:
Chess Club ~ Tuesdays 4:00 pm – all ages, all levels.
Adult Coloring Night ~ Monday, March 28, 6:00-8:00pm—Color your stress away, materials provided.
Board Gaming ~ First Tuesdays 3:30-5:30pm—Play Munchkin, Forbidden Island, Monopoly and more! all ages.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children
ages 0-3 (with adult).
Tech Tuesdays ~ Tuesdays— 4:00pm-5:30pm -Bring in your device for help with e-books and overdrive.
Children’s Story Time ~ Thursdays 10:30- 11:30 am Ages 3-5 (with adult). Preschool stories, art, and social
time. CONSOLIDATED DEPARTMENT REPORT April 14, 2016Page 30 of 39
McCall Public Library 208-634-5522 www.mccall.lili.org
Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed
Sun Mon Tue Wed Thu Fri Sat
27 28 29
4:00– 6:00 Chess Club
4:00-5:30 Tech Tuesday
30
10:30-11:00 StoryStop
31
10:30-11:30 Story Time
1 2
3 4 5
3:30– 5:30Board Gaming
4:00-5:30 Tech Tuesday
6
10:30-11:00 StoryStop
7
10:30-11:30 Story Time
8
4:00-6:00 Seasonal
Employment Job Fair
9
10 11 12
4:00– 6:00 Chess Club
4:00-5:30 Tech Tuesday
13
10:30-11:00 StoryStop
3:00-4:30 –Blackout
Poetry
14
10:30-11:30 Story Time
15 16
.
17 18
6:30 Contagion movie
screening
19
4:00– 6:00 Chess Club
4:00-5:30 Tech Tuesday
20
10:30-11:00 StoryStop
21
10:30-11:30 Story Time
22
3:30-5:30-
Makerspace II
23
24 25 26 27 28 29 30
1
Primary Business Address
Your Address Line 2
Your Address Line 3
Your Address Line 4
Your business tag line here.
Phone: 555-555-5555
Fax: 555-555-5555
E-mail: someone@example.com
April 2016 Programs
SPECIAL EVENTS:
Summer Seasonal Employment Job Fair
April 8th 4:00-6:00pm
Transitioning out of your winter job? Come down to the
McCall Library and check out all the exciting jobs avail-
able for the summer! Featuring Tamarack, Shore
Lodge, and City of McCall!
Blackout Poetry
April 13th 3:00-4:30pm
April is poetry month. So to celebrate we will show
you how to make your own beautiful work of poetry,
using nothing more than a ripped out page and some
sharpie markers!
Contagion Movie Screening
April 18th at 6:30pm
McCall Public Library in partnership with the McCall
Immunization Coalition is showing the award winning
movie, Contagion, followed by comments by Dr. Chris-
tine Hahn, State of Idaho epidemiologist on the im-
portance of vaccinations and respond to the issues
raised in the movie.
Makerspace Session II
April 22nd 3:30-5:30pm
This month we will dive a little deeper, and learn how
to program Edison using software and code. We will
also start planning a battlebot tournament!
Volunteers Needed
McCall Public Library is looking for some dedicated
volunteers to help in scanning historical
documents. If you are interested call 634-5522 or
email cbruck@mccall.id.us
ONGOING PROGRAMS:
Chess Club ~ Tuesdays 4:00 pm – all ages, all levels.
Adult Coloring Night ~ Monday, March 28, 6:00-8:00pm—Color your stress away, materials provided.
Board Gaming ~ First Tuesdays 3:30-5:30pm—Play Munchkin, Forbidden Island, Monopoly and more! all ages.
Story Stop ~ Wednesdays 10:30 – 11:00 am A streamlined library story time with rhymes & games for children
ages 0-3 (with adult).
Tech Tuesdays ~ Tuesdays— 4:00pm-5:30pm -Bring in your device for help with e-books and overdrive.
Children’s Story Time ~ Thursdays 10:30- 11:30 am Ages 3-5 (with adult). Preschool stories, art, and social
time. CONSOLIDATED DEPARTMENT REPORT April 14, 2016Page 31 of 39
Idaho Day at the Library March 4, 2016 CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 32 of 39
Library Statistics ‐‐ FY2016
Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Totals
2 ‐ 000‐099 8 5 16 17 10
3 ‐ 100‐199 14 7 15 10 17
4 ‐ 200‐299 7 5 21 16 12
5 ‐ 300‐399 39 46 46 43 38
6 ‐ 400‐499 4 2 4 12 0
7 ‐ 500‐599 22 18 24 42 37
8 ‐ 600‐699 83 81 87 88 86
9 ‐ 700‐799 64 96 46 81 81
10 ‐ 800‐899 34 36 48 27 21
11 ‐ 900‐919.9 32 34 35 48 63
12 ‐ 929‐999 65 54 37 44 48
13 ‐ Adult Fiction 699 682 692 760 809
14 ‐ Audio Books Circ Set 028324569
16 ‐ Biography 28 15 18 16 32
17 ‐ Board Books 103 93 81 111 134
18 ‐ CD Fiction Books 222 217 203 196 223
19 ‐ CD Junior Books 70 39 33 41 105
20 ‐ CD Music 10 0000
21 ‐ CD Non‐Fiction Books 41 38 18 15 42
22 ‐ CD YA Books 444017
23 ‐ Chapter books 138 109 99 126 169
24 ‐ Classic Movies 5 7 7 18 15
27 ‐ Dawn Moudy Collection 69449
28 ‐ DVD 14 137798
29 ‐ DVD Blu‐Ray 16 10 29 13 12
30 ‐ DVD Circ Set 67 104 47 16 29
31 ‐ DVD Fiction 266 325 387 307 388
32‐ DVD Kids 10 13 20 15 25
33 ‐ DVD Non‐Fiction 52 35 53 28 51
34 ‐ DVD TV Series 10 7 8 11 23
35 ‐ E Non‐Fiction 38 46 28 40 66
36 ‐ Eames Collection 66518
37 ‐ Early Readers 153 112 151 143 128
38 ‐ Idaho Archives 10220
39 ‐ Idaho Room 36 26 25 48 99
40 ‐ Independent Films 5 5 19 10 19
41 ‐ Junior Biography 21 37 23 28 29
42 ‐ Junior Non‐Fiction 356 337 300 273 463
43 ‐ Junior Readers 263 285 235 189 263
44 ‐ Junior Spanish 26 29 49 21 37
45 ‐ Kit 12667
46 ‐ Language learning 20020
47 ‐ Large Print 104 67 116 133 128
48 ‐ LP Circ Set 17 18 0 1 0
49 ‐ Magazine 45 28 28 54 42
50 ‐ Map 01000
51 ‐ Oversized 14407
52 ‐ Parenting 20030
53 ‐ Professional 60200
54 ‐ Reference 24112
55 ‐ Spanish 10 10 17 11 14
56 ‐ Story Books 751 624 699 595 875
57 ‐ Story Collection 24 20 21 9 11
58 ‐ Y A Non‐Fiction 33 12 28 15 26
59 ‐ YA Biography 00000
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 33 of 39
60 ‐ Young Adult Fiction 84 78 89 91 70
61 ‐ Yount Adult Story Collection 00000
Adult Circulation 2068 2057 2124 2141 2453
Young Adult Circulation 121 94 121 106 113
Children's Circulation 1930 1726 1724 1583 2301
Circulation Totals 4142 3914 3992 3859 4892
Attendance 2351 2132 2032 2126 2445
Computer Usage 630 510 459 495 546
ILL's Received 23 37 23 25 25
Reference Requests 509 439 398 412 452
Food for Fines 33 11 28 20 84
Volunteers/hrs 9/15 5/8 6/27 2/7 17/47
Adult Program Attendence 138 174 77 180 60
Young Adult Program Attendence 9 6 23 6 19
Children's Program Attendence 670 483 551 587 730
CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 34 of 39
STREETS LOT BUDGETED, ACTUAL, AND FORECASTED DOLLARSMonthTourism LOT Five year average percentageFY16 Budget dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober4.51%November2.51%December5.83%1st Quarter TotalJanuary6.91%55,313 100,772 82.19% 100,772 55,313 82.19%February7.44%59,481 101,407 70.49% 202,179 114,793 76.12%March5.77%46,135 70,811 53.49%272,990 160,928 69.63%2nd Quarter Total 160,928 272,990 69.63%April2.56%20,494 31,455 53.49%304,444 181,422 67.81%May4.02%32,169 49,375 53.49%353,819 213,591 65.65%June10.30%82,423 126,507 53.49%480,327 296,014 62.26%3rd Quarter Total 135,086 207,337 53.49%July20.00%160,017 245,603 53.49%725,929 456,031 59.18%August18.42%147,396 226,231 53.49%952,160 603,427 57.79%September11.72%93,759 143,907 53.49%1,096,067 697,186 57.21%4th Quarter Total 401,172 615,741 53.49%Total100.00%697,186 1,096,067 176.12%697,186 1,227,884 8-Apr-16CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 35 of 39
30,000 40,000 50,000 60,000 70,000 80,000 LOT FiveYear Average Compared to FY15 Actual October November December January February March April May June July August SeptemberAverage13,753 7,780 17,685 21,098 22,493 17,472 7,882 12,550 31,860 60,575 55,946 36,163 Budget15,773 8,774 20,372 24,166 25,987 20,156 8,954 14,055 36,011 69,911 64,397 40,963FY15 Actual22,085 12,986 31,174 31,157 32,613 ‐‐‐‐‐‐‐Forecast29,906 13,285 20,853 53,429 75,000 75,000 60,777‐10,000 20,000 AverageBudgetFY15 ActualForecastCONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 36 of 39
70,00080,000 Five Year Actuals Comparison to Average60,000 70,000 50,000 30 00040,000 20,000 30,000 10,000 ‐October November December January February March April May June July August SeptemberAveragesFY11FY12FY13FY14FY15FY 16ForecastCONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 37 of 39
MonthFY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 TotalsOctober14,274 16,938 14,412 11,306 10,483 11,520 12,392 12,163 13,390 19,298 22,085 136,176November11,272 9,748 7,978 7,147 5,850 5,535 6,103 7,298 8,233 11,738 12,986 80,902December18,547 21,746 22,261 16,224 14,294 15,459 13,939 19,101 18,122 21,802 31,174 181,495January17,232 18,707 20,163 17,932 17,007 17,510 17,065 19,334 24,733 26,778 31,157 196,461February20,446 22,943 27,324 24,826 18,873 19,921 19,716 22,331 22,013 28,487 32,613 226,880March15,110 13,668 21,527 15,969 8,925 11,941 17,344 20,251 19,365 18,422162,523April7,294 8,049 6,425 5,954 6,183 6,210 6,696 6,165 8,719 11,64173,336May11,994 11,230 9,368 8,595 7,335 8,074 9,461 11,113 15,390 18,711111,271June23,442 24,611 25,426 22,248 21,491 20,728 25,352 33,681 37,000 42,541276,520July47,654 54,276 47,052 42,408 48,747 49,843 54,214 62,187 65,335 71,296543,012August44,024 52,948 41,089 32,480 39,398 44,505 48,919 57,546 64,959 63,598489,466September26,973 26,073 23,600 25,826 20,258 27,603 33,029 35,605 35,959 49,346304,272Total Dollars Received258,263 280,937 266,627 230,991 218,844 238,849 260,743 306,775 333,218 383,658 130,015 2,778,904LOT Actual Dollars Earned per MonthCONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 38 of 39
TOURISM LOT ACTUAL PERCENTAGES AND FORECASTED DOLLARSMonth FY11 FY12 FY13 FY14 FY15Five year averageFY16 Budget dollarsFY16 Budget + Contingent dollarsFY16 actual and forecast based on trendPercentage +/‐ based on budgetActual total Budget total total +/‐ YTDOctober 4.85% 4.70% 3.96% 4.02% 5.03%4.51%15,773 19,270 22,085 40.02% 22,085 15,773 40.02%November 2.33% 2.32% 2.38% 2.47% 3.06%2.51%8,774 10,720 12,986 48.00% 35,071 24,547 42.87%December 6.51% 5.29% 6.23% 5.44% 5.68%5.83%20,372 24,889 31,174 53.02% 66,245 44,919 47.48%1st Quarter Total 44,919 54,880 66,245 47.48%January 7.37% 6.48% 6.30% 7.44% 6.98%6.91%24,166 29,524 31,157 28.93% 97,402 69,086 40.99%February 8.38% 7.48% 7.28% 6.60% 7.43%7.44%25,987 31,749 32,613 25.50% 130,015 95,073 36.75%March5.03% 6.59% 6.60% 5.81% 4.80%5.77%20,156 24,626 25,848 28.24%155,863 115,229 35.26%2nd Quarter Total 70,310 85,900 89,618 27.46%April2.61% 2.54% 2.01% 2.61% 3.03%2.56%8,954 10,939 11,482 28.24%167,345 124,183 34.76%May3.40% 3.59% 3.62% 4.62% 4.88%4.02%14,055 17,171 18,023 28.24%185,368 138,237 34.09%June8.72% 9.62% 10.98% 11.10% 11.09%10.30%36,011 43,995 46,178 28.24%231,546 174,248 32.88%3rd Quarter Total 59,019 72,105 75,683 28.24%July20.98% 20.57% 20.27% 19.60% 18.58%20.00%69,911 85,413 75,000 7.28%306,546 244,159 25.55%August 18.73% 18.56% 18.76% 19.49% 16.58%18.42%64,397 78,676 75,000 16.46%381,546 308,557 23.66%September 11.09% 12.26% 11.61% 10.79% 12.86%11.72%40,963 50,046 52,530 28.24%434,076 349,520 24.19%4th Quarter Total 175,272 214,136 202,530 15.55%Total 100.00% 100.00% 100.00% 100.00% 100.00%100.00%349,520 427,020 434,076 140.00%349,520 427,020 489,328 Year to date the actual revenues received for FY16 are 20.27% OVER the year to date revenues for FY15 and 57.01% over the 5 year average year to date.8-Apr-16CONSOLIDATED DEPARTMENT REPORT
April 14, 2016
Page 39 of 39