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Home My Public Portal About12 - Consolidated Dept Reports_ALL_Dec 2015City Manager Department Report Page 1 of 3 MEMORANDUM Council Members, Please find my highlights from the month of December below: 1. Streets LOT Collection of LOT revenue went into effect on 1 January. The Clerk’s office is continuing to assist and monitor implementation of the LOT with business organizations affected by this tax. Additionally, the City Engineer has engaged with Horrocks Engineering to begin designing street components outlined within the LOT Streets Plan. Finally, an LOT site has been added to the city’s website. The website contains general information about the tax (to include the ordinance), information about the streets plan associated with the ordinance, helpful information for businesses about compliance with the LOT, and a revenue tracker for the public to view revenue generation from the tax. I will be providing the Council with routine updates on revenue generation throughout the year in addition to estimates for completion of streets projects as the design work is being completed by our engineering experts. 2. Sewer Disposal Following presentation of land application alternatives from JUB to the Council on 18 December, I tasked our Public Works staff to work with SPF Water to develop a report of all existing options for effluent disposal and to complete an analysis of JUB’s presentation of alternatives for land application. The intent of this analysis is to ensure that the Council can review all existing options before providing direction to staff to proceed with investment in a specific disposal process. An update to the staff’s review efforts, along with an associated timeline for completion of the report, will be provided during the 14 January Council meeting. TO: City Council FROM: Nate Coyle DATE: 01/14/2016 RE: CITY MANAGER DEPARTMENT REPORT— December ____________________________________________________________________________________ CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 1 of 22 City Manager Department Report Page 2 of 3 3. July 4th Community Discussions City staff began one‐on‐one meetings with business owners on 6 January. The purpose of these discussions is to obtain an understanding of the experience that our local businesses are currently having with the 4th of July in McCall. These one‐on‐one events will continue throughout the month of January. Erin Greaves is also currently scheduling public interaction events where city staff will listen to community members’ comments about the 4th of July in McCall. A calendar of these events will be provided to the Council during the 14 January meeting to ensure that Council members may attend if interested in listening to comments from the public. Finally, comment boxes will be placed at select locations no later than Monday/11 January to allow for general comments to be submitted to the city about the 4th of July. The public engagement process will wrap‐up at the end of January/early February, and the comments received from community and our local businesses will be provided to the Council for consideration along with a proposal of options for a way forward. 4. Airport Manager Selection – Jay Scherer Our selection for Airport Manager, Jay Scherer, started work on 4 January. We will introduce Jay at the 14 January Council meeting. 5. Capital Plan Policy Review/Development Staff members are now working to draft a Capital Plan Policy for review by the Council. The draft policy will be vetted by department heads prior to consideration of the Council at the end of January or in early February. 6. Lakeshore Disposal Recycling Proposal Presentation Following Paul Dionne’s presentation to the Council, city staff assisted by placing a link to Lakeshore’s Curbside Recycling survey on the city’s website. An update to ongoing survey results was emailed to the Council on December 27th and staff members are following the results to ensure that the final survey results are provided to the Council upon completion. During the last Council meeting, Council Member Witte requested that a review of environmental impact vs. benefit of the recycling process be considered. City staff has engaged with the McCall Environmental Advisory Committee to see if the group can assist with analysis of this question. 7. City Council Retreat – January 29, 2016 The City Council Retreat is tentatively scheduled for 9 AM on 29 January at the McCall Golf Course Restaurant. Recommended agenda items for this meeting are listed below. I would like to receive Council direction regarding the items listed below, or any other Council‐requested discussion items early in the month to ensure that our staff can prepare for the meeting. CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 2 of 22 City Manager Department Report Page 3 of 3 Tentative Agenda Items: ‐ Council Meeting Protocol (Order of Events/Use of Consent Agenda) ‐ Community Engagement Tools ‐ Annual Budget Proposal Process ‐ Governance Manual Revision Update ‐ City Council and City Manager Roles/Responsibilities ‐ (Potential) Comprehensive Plan Kickoff with City Council 8. Annual Department Report Presentations ‐ Direction Request At the 28 January Council meeting, staff will begin submitting annual department reports to the Council for review. Following a recent discussion among our department heads, I would like to request the Council’s direction regarding disposition of these reports. During my department report on 14 January I will ask if the Council would prefer to have each department head present these annual department reports individually (as has been done in the past) or if the Council would be comfortable simply reading the reports as a part of the consent agenda and asking questions of the department heads, if applicable. The intent of this question is to ensure that we are maximizing the benefit of the Council’s time during our meetings since these reports consume a substantial amount of time. This direction request does not include annual advisory committee reports which also have traditionally been done in person. CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 3 of 22 CITY OF MCCALL MONTHLY CONSOLIDATED DEPARTMENT REPORT Department Project Comments Status Airport AIP-21 Land Acquisition Efforts toward land acquisition continue. An update will be provided to City Council when available. Ongoing Airport Minimum Standards and Rules/ Regulations Review Discussions of proposed revisions to the Minimum Standards and Rules/Regulations have continued with the AAC. Upon completion, a proposal for revisions will be brought to the Council. Ongoing Airport Hangar Lease Rate Analysis Appraisals for blended rate and split rate recommendations have been provided to the AAC. A recommendation is expected to be received from the AAC regarding these reports at the upcoming meeting, after which a recommendation will be carried to the Council for review/consideration. Ongoing Airport Annual Lease Billing Annual lease invoices have been billed to all hangar owners, and collection of payments is nearly complete. City staff is now contacting the remaining few members who have not yet paid their lease invoice. Ongoing Airport Airport Manager Recruitment The new Airport Manager, Jay Scherer, started work on January 4, 2016. Jay will be introduced to the Council at the 14 January Council meeting. Closed Airport Norland Snow Plow Issues The airport’s primary plow truck (Norland Plow) has experienced significant downtime and repair over the past few weeks which has degraded plowing capability on the field. The airport is working closely with the city’s mechanic to keep the equipment operational until the FAA provides a grant for snow removal equipment purchase which is expected in this fiscal year. Closed Community Development Building See attached chart for building permit status and comparison to previous years. Updated Community Development Building Attended the Building Safety Professionals of Southwestern Idaho (BSPSI) Annual Meeting New CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 4 of 22 Department Project Comments Status Community Development Geographic Information Systems (GIS) Finalized field work on stormwater mapping, working on putting the data together and preparing for the next field season for completing the data collection. Working on adding snow storage and other easements to the easements layer. Updated data for the Public Works Elements map as well as their web map. Updated building footprint layer. Reviewed and began planning for GIS / data needs for the upcoming Comp Plan update. Began putting together presentation for the South West Idaho GIS meeting in Feb where we will be presenting our work with web maps and public data access. Updated Community Development Grants See attached Grant Status Report for updates. Staff met with local business owner regarding grant for business expansion. Grant searches for public art, library programs, affordable housing, and parks/rec programs. Updated Community Development Comprehensive Plan Update Review committee reviewed and scored two RFPs for the McCall Area Comprehensive Plan Update. Conducted interviews with the two teams. Made a selection and copy of RFP and contract will move forward to City Council on January 28. Kick-off is still scheduled for February. Planning an entry for the Winter Carnival parade to announce the project. New Community Development Building, Planning and Zoning Staff has archived project files and is updating the secondary archive database. Updated Community Development Transit Center TVT officially purchased the building to the west of city hall to remodel as the Transit Center. Staff will continue to work with them to ensure it meets the needs to the community. Updated Community Development Planning & Zoning Commission The February 2 meeting agenda includes 4 Record of Survey applications, 2 Design Review, 1 Scenic Route and a request to re-zone a portion of a property from R8 to CC. Updated Community Development Economic Development The VCEDC meeting was held on January 7. Updates Community Development Public Art Two finalist artists have been selected to provide specific proposals for unique railings within Rotary Park. Proposals are due mid-January then will be provided to the community for input before final artist selection. New CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 5 of 22 Department Project Comments Status Community Development Payette River Scenic Byway (PRSB) The Byway committee will hold a joint meeting with the Payette River Basin Water Trails group on March 2, 2016 to continue discussions regarding possible merging of the two committees. Updated Community Development McCall Improvement Committee The McCall Improvement Committee did not meet in December. The next meeting will be January 14. Updated Community Development McCall Redevelopment Agency (MRA) MRA met a special meeting on December 8 to discuss community choices project funding and sale of property. Staff developed a draft RFP for the property for a mixed use project. Held regular meeting on January 5. Updated Community Development Centennial Committee The Centennial Committee did not meet this month. Resolution 15-19 setting brick paver fees was passed by the City Council on December 17. Updated Community Development Historic Preservation Commission The HPC’s December meeting was cancelled due to weather. They will next meet on January 25. Updated Community Development Code Enforcement Staff continue to investigate code issues within the Impact Area to assist the Valley County Prosecutor’s Office with enforcement. Updated Community Development Outreach/Regional Collaboration Carol volunteered for local Cram the Van event. New Golf Staffing There were three full-time staff members working in December. One seasonal employee was brought back for the last two weeks of December to help with snow removal so the full-time staff could have some time off. Staff had topped out vacation accruals, yet help was needed with all the coming snow to keep up with the paths and parking lot with only two people. This allowed the Golf staff to each take a week off at the end of December. Update Golf Greens Greens were checked during the last week of December. We were pleased to find that the frost is out of the ground so moisture is not going to be a problem. The greens had 29 to 42 inches of snow cover on them and some layers of crust, which helps with the showshoers and cross- country skiers going over the greens. Update CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 6 of 22 Department Project Comments Status Golf Trees A few trees fell down or were taken down with the heavy snow and wind but none did any damage and will be easy to clean up in the spring. It seems that fewer trees came down than were expected. Update Golf Snow Bike Races The snow bike races during Winter Carnival will be adding a few new twists. Race planners were allowed to bring out some big straw bales before the heavy snow to add some additional jumps. They are also going to host cross-country ski and fat tire bike races in the morning before the parade on the same course. Update Golf Reconstruction of #1 Aspen Green Aspen green #1 was dug out and checked. The sod looks good and is starting to grow under the snow. Update Golf Cart Paths Staff lost count of how many times paths were blown this month because on some days this was done twice. When the snow settled down Staff began noticing a lot of dog poop that is not being picked up. Erin is going to help spread the word to walkers to clean up after their pets. Some additional signage will be added to help with the problem. Update Golf Clubhouse The clubhouse was very busy over the holidays with a lot of the sledders on the hill coming in to warm up and have something to eat and drink. We added some rope lighting to the deck rails on the front and back of the building which helped light the steps. People around the golf course are coming in and supporting the clubhouse with the paths clear. Update Information Systems Website The City’s website, hosted on third-party commercial servers, was defaced several times beginning 12/30/15 by an intruder claiming to be Kurdish. There is no connection between the web hosting servers and our internal servers, and only freely available public information is present on the web hosting servers. The apparent intent was to advertise political or nationalist opinions. The same apparent intruder has defaced many different websites, with no obvious pattern, over the last several years. We are taking appropriate steps to minimize the risk of subsequent intrusions. The website may be down for maintenance at times while changes are made. Updated CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 7 of 22 Department Project Comments Status Information Systems Servers Datacenter infrastructure replacement (i.e. servers, storage, virtualization, and management tools) is underway. Some servers have been moved to the new platform; more are in process now. We’re impressed with performance and manageability. Updated Information Systems Software Survey City departments rely on a wide range of software to support their missions and functions. A survey was conducted to help us understand what tools we use, what works, and how we might better use software to improve services, task integration, efficiency, and economy in City operations. A draft report is circulating to help us leverage the results. Updated Information Systems Frontier Service New service from Frontier to greatly increase City-wide internet capacity via fiber optic cabling (Frontier fiber cable) is still under construction by Frontier. Updated Library Upcoming Programs Please see the calendar for your library’s January programs included with this report. Ongoing Library Statistics Library stats for November and December included in this report. Ongoing Library Story Stop Every Wednesday, children ages 0-3. Makes for a crowded but fun atmosphere for families. Ongoing Library Story Time Every Thursday 10:30-11:30 a.m. Reading and art activities aid childhood development. Ages 3- 5 with adult. Ongoing Library Author Visit Craig Vroom presented his newly published book “Sharlie and the Sea Serpent”. Complete Library Holiday Crafts Grade-school aged children enjoyed traditional, low-tech crafts to decorate their Christmas trees. 14 attendees. Complete Library Adult Coloring Night 7 adults enjoyed the latest stress-busting trend for grown-ups. May become an ongoing monthly program. Complete Library Hour of Code Week An online program introduced kids to computer science and programming. Self-guided activities were monitored by Programming Librarian Casey Bruck and featured Star Wars, Minecraft and Frozen. 23 attended this week. Complete Library Santa Story Time 70 people packed the library to see Jolly ole St. Nick read stories and pose for photos on December 17th. Complete CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 8 of 22 Department Project Comments Status Library Club Español/ Feliz Navidad Fiesta Students grades K-5 wrapped up their Spanish session with a family event to learn about Hispanic Christmas traditions. 48 attended, and Lida handled the crowd with her usual aplomb. Complete Library Tech Tuesdays Library staff are available to help the public with their e-readers any day, but Tech Tuesdays have been designated as a special time for folks to bring in their devices so we can help them log into OverDrive, our e-book application. Tuesdays, 4-6 PM. Ongoing Library Chess Club & Board Gamers An all-ages Chess Club has expanded to include other board games. Ongoing Library Grants for digitizing local historical records Scanning continues with subject files and bound newspapers. New volunteers continue to trickle in, which keeps this project rolling. Ongoing Library Community Outreach Cram the Van – the van parked at the library two days and a collection box in our entry way to supported community giving this holiday season. Complete Library Building Committee RFP for the pre-design phase of library expansion will be issued this spring. Committee continues to ask for information regarding the City Campus plan, especially the vision for the Annex building. Meetings are at the library, 1st and 3rd Wednesday of each month, 11:00 AM. Ongoing Parks and Recreation Taxing of Rec Programs Evaluating fee structure and taxes on recreation programs and Idaho tax code. In Progress Parks and Recreation City Website Updating Fall/Winter Programs and Events. Ongoing Parks and Recreation Online Registration Working with current provider to update all Winter program offerings and learning new additional features to the site. Spring Programming will be added as we progress through Winter. Ongoing Parks and Recreation Assist Parks Crew Working with Parks crew to help with Winter projects and snow removal. In Progress Parks and Recreation Environmental Action Committee Working on Green initiative, air quality, Payette Lake water quality, and noxious weeds projects. Proposals going forward to Council for Air Quality regulations and Green Business practices to be endorsed by the City of McCall. Open seat for high school representative. In Progress Parks and Recreation Gold Glove Park ADA walkway and additional bathroom hand dryers upcoming. Fall landscaping with city and donated funds to take place this Spring. In Progress Parks and Recreation Pathways Walking Poles – Loaner Program Partnership with McCall St Luke’s to provide loaner walking poles at locations around the paved pathways to promote walking in McCall. In Progress CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 9 of 22 Department Project Comments Status Parks and Recreation Alternative partners/ programming Ongoing efforts to work with local private organizations to develop opportunities for additional programming. Ongoing Parks and Recreation Fall/Winter Programs Fall/Winter Programs: Photo Contest – Complete Calendar Fund Raiser – In Progress Adult Basketball – In progress Youth basketball – upcoming Youth Volleyball – upcoming Adult Soccer – upcoming Adult Volleyball – In Progress Fly Tying Class – upcoming Snowshoe Softball Tournament - ? In Progress Parks and Recreation Helmet Loaner Program/ Scholarship $1000 from Mayor Jackie Aymon has been awarded to Parks and Recreation Department for expanding free helmet program and providing scholarships to programs for youth. In Progress Parks and Recreation Pump Track Parks and Recreation Advisory Committee would like to explore the feasibility of building a pump track either adjacent to skate park or at Riverfront Park and securing grant options for construction. In Progress Parks and Recreation Equipment Assessment Assessing future programing equipment need and upgrading old/outdated equipment. In Progress Parks and Recreation Pump Track Design and Construction Prep. Parks department is working on a design, feasibility study, and cost estimate to install a pump track adjacent to the skate park. In Progress Parks and Recreation City Boat Ramp Construction Construction of both the North and South ramp is complete with the exception of minor backfill and rip rap which is to be completed in the spring. Complete Parks and Recreation Volleyball court – retaining wall construction and storm drain outlet repairs. Permitting with the Army Corps and the department of lands is secure. Construction of the wall is to being on January 4. In Progress Parks and Recreation Riverfront Park Preliminary work and permitting is in place erosion control and bank stabilization around the Sheep Bridge. Preliminary design implementation has been pushed into December, weather and budget dependent. In Progress Parks and Recreation Wildhorse Property – Thompson Street Clean-up of the site will be completed in the Spring, weather dependent. Complete Parks and Recreation Holiday/Seasonal Lighting Holiday tree lighting was successful, well attended. Complete Parks and Recreation City Campus Improvements Deck/boardwalk is complete to North Entrance at City Hall. Legion Hall entrance has been put on hold until spring. Complete & Postponed Parks and Recreation Downtown Sidewalk Brick Repairs Project is 75% complete and staff will continue to work on as time allows. Will resume in the spring. In Progress CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 10 of 22 Department Project Comments Status Parks and Recreation Parks Shop and Office Planning Identifying needs and finalizing location. In Progress Parks and Recreation Winter Carnival Preparations Working with the Chamber on preparations and permitting for Winter Carnival. In Progress PW Admin/ Engineering DEQ Water Planning Grant Data collection is the first task identified by SPF Water Engineers. Service area, water usage, pump usage, water pressures are just some of the data needed for the Water Master Plan. Data collection will be ongoing during the course of winter. Ongoing PW Admin/ Engineering DEQ Wastewater Planning Grant Existing water wells have been identified that can be used to aid in the groundwater study. New well locations will be identified and approved by IDEQ prior to drilling and prior to the winter months. Ongoing PW Admin/ Engineering Utility Rate Study Work on the Rate Study has restarted. Completion is expected to be in late February/early March. Ongoing PW Admin/ Engineering Asset Management Software Public Works staff is working with the new version of Elements. Issues with the software are being handled by Sue DeVere, our Elements software manager. Ongoing PW Admin/ Engineering Land Use Application Development Reviews City Engineer working with Community Development of application review (engineering and PW review/approval) for 3 ROS, 1 DR, and 1 CUP projects. Multiple pre-application meetings with developers and city staff. Ongoing/ Updated PW Admin/ Engineering J-Ditch/Winter Storage Pond Pond levels are currently 1.7 feet higher than last year at this time. Current climate data shows that we are near normal in both precipitation and temperature. Ongoing/ Updated PW Admin/ Engineering Emergency Outfall Discharge Pipe Due to the early winter weather, utility locates could not be done. At this time, this is not a concern for Public Works. Ongoing PW Admin/ Engineering Community Choices 2016 Streetscape Improvements Keller Associates authorized to revise project specifications for costs savings in preparation for rebidding in February/March 2016. Meetings with City Council and MRA were held to discuss opportunities for providing additional $135,000 anticipated for contract award. Ongoing/ Updated PW Admin/ Engineering Land Use Application Development Reviews City Engineer working with Community Development of application review (engineering and PW review/approval) for 3 ROS, 1 DR, and 1 CUP projects. Multiple pre-application meetings with developers and city staff. Ongoing/ Updated CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 11 of 22 Department Project Comments Status PW Admin/ Engineering J-Ditch/Winter Storage Pond Pond levels are currently 1.7 feet higher than last year at this time. Current climate data shows that we are near normal in both precipitation and temperature. Ongoing/ Updated PW Admin/ Engineering Emergency Outfall Discharge Pipe Due to the early winter weather, utility locates could not be done. At this time, this is not a concern for Public Works. Ongoing PW Admin/ Engineering Community Choices 2016 Streetscape Improvements Keller Associates authorized to revise project specifications for costs savings in preparation for rebidding in February/March 2016. Meetings with City Council and MRA were held to discuss opportunities for providing additional $135,000 anticipated for contract award. Ongoing/ Updated PW Admin/ Engineering LOT 2015/ Streets Capital Improvement Plan Staff meetings with Horrocks to discuss streets asset cost model, comprehensive transportation plan and FY16 engineering tasks (Commerce, Downtown Core Reconstruction Feasibility). Anticipate task order preparation and review in January. New/ Ongoing PW Admin/ Engineering Fir Street Boat Ramp Replacement Environmental permitting secured for volleyball court retaining wall. Wall construction to be completed during early/mid-January. Ongoing/ Updated PW Admin/ Engineering Floodplain Management/ Ordinance Revision Staff review of existing city code and meeting with Idaho floodplain coordinator. Initial development of floodplain permit completed. Anticipate first presentation to city council in late January. New/ Ongoing PW Streets Right-of-Way Maintenance Crews continue working on storm drain issues around town. Ongoing/ Updated PW Streets Bridge Deck Sealing Chemicals received, but weather has been too cold to finish deck sealing. Project pushed off until next spring. Completed PW Streets Trees Across Roadways Due to the amount and weight of the snow received, we had trees from both city ROW and private properties falling over the roadways. On Diamond St. there were 4 separate incidents where a tree took down overhead utility lines, and the crew was unable to access the roadway until the utilities were repaired. New/ Ongoing PW Streets Road Widening & Cutting of Ice Buildup The crew has just begun to cut the road floor and widen the streets. This process is time consuming as it takes two pieces of equipment. The grader will cut and widen, and a loader will follow behind to remove the excess snow & ice from all driveways. New/ Ongoing CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 12 of 22 Department Project Comments Status PW Streets Customer Complaints As one would expect, we have been inundated with customer complaints. Both the Director and Street Superintendent have been addressing them with a call back or a face to face meeting. New/ Ongoing PW Streets Street Maintenance Continue to make repairs as weather allows. Ongoing PW Streets Snow Removal Crew worked long hours to keep up with the 17 snow events for the month. The snow events deposited 80.5 inches of snow. This is the 3rd most reported snow fall for December since 1905. New/ Ongoing PW Streets Emergency Call-Ins Responded to 6 emergency call-outs from Dispatch (2/traffic lights, 2/ trees down, 2/street signs down). Updated PW Sewer Collection Emergency Call-Outs Duty phone employee’s responded to 15 or more emergency call-outs for the month. The majority were for power outages. Two call-outs for sewer back-ups that were in the customers' lines, not the City's. Ongoing/ Updated PW Sewer Collection Sewer Main Flushing Continuing to flush slow-moving sewer mains. Ongoing/ Updated PW Sewer Collection Routine Lift Station Maintenance Crews perform routine system checks at every lift station twice a week. The golf course lift station will be added to the list for twice-weekly inspections. Ongoing PW Sewer Collection Power Outages The power outages created issues for the lift stations, sending out alarms. The generator at Lift Station 9A malfunctioned and had to be manually started and turned off. Emergency repairs were made and it is now working correctly. Lift Station 6 has a portable generator that has to be manually started and monitored for fuel filling. New/ Completed PW Sewer Collection New Sewer Connections One new sewer connection for the month. New/ Ongoing PW Sewer Treatment Routine Maintenance Performing typical maintenance duties and water testing. Winterization activities have begun. Ongoing/ Updated PW Sewer Treatment Snow Removal Performing snow removal activities. New/ Ongoing CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 13 of 22 Department Project Comments Status PW Water Distribution Main Service Line Repairs No issues for the month. Updated PW Water Distribution Emergency Call-Ins 8 emergency call-ins for the month due to water issues. Ongoing/ Updated PW Water Distribution New Water Services One new water service request for the month. Ongoing/ Updated PW Water Distribution Work Orders The crew responded to 14 work orders from customers and 4 from Utility Billing. Ongoing/ Updated PW Water Distribution Pre Turn-off Door Hangers Crew hung 38 door hangers for Utility Billing. New/ Ongoing PW Water Distribution MXUs No MXUs were replaced this month. Ongoing/ Updated PW Water Distribution ECRs No ECRs were replaced this month. Ongoing/ Updated PW Water Distribution Generator The generator at the water treatment plant would not automatically turn on during the power outages. This required someone to manually start and turn it off. It was finally determined that the back-up batteries in the PLC had failed. Once the batteries were all changed out, the problem resolved. New/ Completed PW Water Treatment Winterization Maintenance Replaced both unit heaters at Davis Beach & Legacy Park. Performing additional winterization as needed. Completed PW Water Treatment Processing Controls Still working to get the instruments set and up and running. There are some calibration issues that only the various certified contractors can perform. Scheduled for mid-January. Updated PW Water Treatment Davis Beach It has been determined that the pump needs to be pulled and repaired. Currently working on a plan to accomplish this as a portion of the outside structure will need to be removed before the pump can come out. Ongoing CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 14 of 22 Department Project Comments Status PW Water Treatment Intake Lines/ Raw Water Buildings Received findings from the diver company on both intake lines. The initial finds will require assistance from SPF for solutions. Davis Beach, is currently lying in very shallow water, so we need to determine if it should be extended. The intake opening for Legacy needs to be cleaned and it was noted that the line is completely covered by silt, so the line condition is still unknown. Ongoing CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 15 of 22 $20,281$6,024$16,429$1,903$1,062$0$34,870$29,713$18,526$21,884$26,242$13,147$22,387$7,241$4,840$1,638$1,925$8,025$27,946$29,861$34,038$11,627$35,111$12,689$15,403$6,874$1,332$39$3,963$15,906$22,726$30,202$40,421$34,419$10,523$32,419$14,734$1,352$3,668$5,729$10,532$12,071$50,469$27,461$40,560$35,463$23,316$51,797$13,953$2,623$3,553$1,469$15,317$35,705$38,367$66,275$52,029$23,553$34,042$28,993$5,205$10,882$1,476$0$0$0$0$0$0$0$0$0$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000123456789101112BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESTOTAL BLDG PERMIT FEES ‐PER MONTH ‐FISCAL YEAR201120122013201420152016OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 16 of 22 1234567891011122011$20,281 $26,305 $42,734 $44,637 $45,699 $45,699 $80,569 $110,282 $128,807 $150,691 $176,933 $190,0802012$22,387 $29,628 $34,468 $36,107 $38,032 $46,057 $74,004 $103,865 $137,903 $149,529 $184,640 $197,3292013$15,403 $22,277 $23,610 $23,649 $27,611 $43,517 $66,244 $96,446 $136,867 $171,286 $181,809 $214,2282014$14,734 $16,086 $19,754 $25,482 $36,014 $48,085 $98,554 $126,015 $166,575 $202,038 $225,354 $277,1502015$13,953 $16,575 $20,129 $21,598 $36,915 $72,620 $110,987 $177,263 $229,291 $252,844 $286,885 $315,8792016$5,205 $16,087 $17,563 $17,563 $17,563 $17,563 $17,563 $17,563 $17,563 $17,563 $17,563 $17,563$0$50,000$100,000$150,000$200,000$250,000$300,000$350,000BLDG PERMIT FEE + APPLICATION/PLANS CHECK FEE = TOTAL PERMIT FEESBLDG PERMIT FEES ‐RUNNING TOTAL ‐FISCAL YEAROCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 17 of 22 GRANT STATUS REPORT- January 14, 2016 Department Project Name Project Manager Purpose Funder Amount Status McCall Police Department All Agency and MPD Training Project Chief Williams Train all agencies involved in managing July 4th in skills needed for large events; provide training to MPD officers to improve skills Edward Byrne Memorial Justice Assistance Grant- federal funding through ISP $8935 UPDATED: Not funded. Parks Boat Launch Replacement Dennis Coyle Replace City boat launch Idaho Department of Parks and Recreation $70,916 +$10,637 UPDATED: Project is complete. Will request reimbursement upon final closeout of project. Community Development Alpine Playhouse Public Art Delta James Install public artwork near Alpine Playhouse Idaho Commission on the Arts $10,000 UPDATED: Seeking additional funding for paver plaza. Streets McCall Redevelopment Area Sidewalks Nathan Stewart Sidewalks in MRA district Federal Highways/ITD $198,000 No change- project will be re-bid. McCall Library Library Digital History Project- Meg Lojek Scan and preserve historic newspapers Shelton Foundation $1423 No Change Community Development Public Art Project Delta James Install public art in Rotary Park Idaho Commission on the Arts $10,000 UPDATED: Public Works/Water Water Master Plan update Peter Borner Update master Plan Dept. of Environmental Quality $87,500 Revised amount: $89,998 No Change. Project is underway. Public Works/Sewer Groundwater Study Peter Borner Study leakage at wastewater pond Dept. of Environmental Quality $77,000 No Change. Project is underway. Streets Department Commerce Street Reconstruction Peter Borner Reconstruction of Commerce; stormwater and sidewalks Local Highway Technical Assistance Council $100,000 No change: submitted November, 2015; will be notified in March 2016. CONSOLIDATED DEPARTMENT REPORTS January 14, 2016Page 18 of 22 January 2016 Programs McCall Public Library 208-634-5522 www.mccall.lili.org City of McCall LIBRARY Hours: Monday-Friday 10-6pm; Saturday 10-2pm; Sunday closed Library will be closed Jan. tst and Jan. 18th SPECIAL EVENTS: Sun Mon Tue Wed Thu Fri Sat Adult Coloring Night Monday, January 11th 6:00-S:oopm 30 31 I 2 Adult Coloring Night is back! This time 27 28 29 with an extra hour! 4:00-5:30 Tech Tuesday 10:30-11:00 StoryStop ID:30-11:30 Story Time Library CLOSED PCT Trail Travelogue Wednesday, Janna~ 13th at 7:oopm High School Senior Justin Doy~e will be presenting on 3 4 5 6 7 8 s his adventures hiking the Pacific Crest Trail. 3:30-5:30 Board 10:30-11:00 StoryStop ID:30-11:30 Story Time Let's Talk About It Gaming Wednesday, January 20th at 7:oopm 4:00-5:30 Tech Tuesday Guest scholar Scott Knickerbocker will be presenting and leading the group's discussion on this program's ID II 12 13 14 15 16 first novel Love Medicine. Books provided with registration, no library card required. Adult Colorina Nioht 4:00-Chess Club 10:30-11:00 StoryStop ID:30-11:30 Story Time Fun with Math and Science 6-8pm 4:00-5:30 Tech Tuesday 7:00 Travelogue Wednesday, January 20th and 27th PCT Trail 1:00-2:oopm Free Math and Science workshop for pre-school age 17 18 IS 20 21 22 23 kids. There will be hands-on stations, Librnry CLOSED 4:00-Chess Club 10:30-11:00 StoryStop ID:30-11:30 Story Time games, and activities. Register at the library, 4:00-5:30 T sch Tuesday 1 llU-2 Liil Jun with Moth 7 DD India T ravelooue space is limited. d11d Sc1~11r:~ '/ Dll-H 1111 Lets lulk Almut It Colorful South India Travelogue Thursday, January 21st at 7:oopm 24 25 26 27 28 28 30 A video travelogue of South India by Pete and Norma 4:00-Chess Club ID:30-ll:OO StoryStop ID:30-11:30 Story Time Winter Carnival Aeginsl Winter Carnival Pm·ade Walker. Relive their journey as they take us from the rock-hewn temples that overlook the Bay of Bengal to 4:00-5:30 Tech Tuesday l.00-200 Fun with ID 00 6 00 Book Sale ID 00-2 OD Bonk Sale the lush palm fringed shores of the Arabian Sea. Malit ilnd Science Friends of the McCall Library Book Sale ONGOING PROGRAMS: Friday, January 29 -10:00-6:00 pm Chess Club -Tuesdays 4:00 pm -all ages, all levels. Saturday, January 30 -10:00-2:00 pm Board Gaming~ First Tuesdays 3:30-5:3opm-Play Munchkin, Forbidden Island, Monopoly and more! all ages. Book Sale will be taking place in the McCall Public Library. Story Stop -Wednesdays 10:30 -11:00 am A streamlined library story time with rhymes & games for children McCall Winter Carnival Parade and Storytime ages 0-3 (with adult). Saturday, January 30th at 1:3opm Tech Tuesdays ~Tuesdays-4:oopm-5:3opm -Bring in your device for help withe-books and overdrive. Look for our "Where the Wild Things Are" float in the Children's Story Time -Thursdays 10:30-11:30 am Ages 3-5 (with adult). Preschool stories, art, and social parade, and then meet a real Wild Thing at our special storytime following the parade. Bring your cameras! CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 19 of 22 Library Statistics ‐‐ FY2016 Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Totals 2 ‐ 000‐099 8 5 16 3 ‐ 100‐199 14 7 15 4 ‐ 200‐299 7 5 21 5 ‐ 300‐399 39 46 46 6 ‐ 400‐499 4 2 4 7 ‐ 500‐599 22 18 24 8 ‐ 600‐699 83 81 87 9 ‐ 700‐799 64 96 46 10 ‐ 800‐899 34 36 48 11 ‐ 900‐919.9 32 34 35 12 ‐ 929‐999 65 54 37 13 ‐ Adult Fiction 699 682 692 14 ‐ Audio Books Circ Set 0 28 32 16 ‐ Biography 28 15 18 17 ‐ Board Books 103 93 81 18 ‐ CD Fiction Books 222 217 203 19 ‐ CD Junior Books 70 39 33 20 ‐ CD Music 10 0 0 21 ‐ CD Non‐Fiction Books 41 38 18 22 ‐ CD YA Books 4 4 4 23 ‐ Chapter books 138 109 99 24 ‐ Classic Movies 5 7 7 27 ‐ Dawn Moudy Collection 6 9 4 28 ‐ DVD 14 13 7 7 29 ‐ DVD Blu‐Ray 16 10 29 30 ‐ DVD Circ Set 67 104 47 31 ‐ DVD Fiction 266 325 387 32‐ DVD Kids 10 13 20 33 ‐ DVD Non‐Fiction 52 35 53 34 ‐ DVD TV Series 10 7 8 35 ‐ E Non‐Fiction 38 46 28 36 ‐ Eames Collection 6 6 5 37 ‐ Early Readers 153 112 151 38 ‐ Idaho Archives 1 0 2 39 ‐ Idaho Room 36 26 25 40 ‐ Independent Films 5 5 19 41 ‐ Junior Biography 21 37 23 42 ‐ Junior Non‐Fiction 356 337 300 43 ‐ Junior Readers 263 285 235 44 ‐ Junior Spanish 26 29 49 45 ‐ Kit 1 2 6 46 ‐ Language learning 2 0 0 47 ‐ Large Print 104 67 116 48 ‐ LP Circ Set 17 18 0 49 ‐ Magazine 45 28 28 50 ‐ Map 0 1 0 51 ‐ Oversized 1 4 4 52 ‐ Parenting 2 0 0 53 ‐ Professional 6 0 2 54 ‐ Reference 2 4 1 55 ‐ Spanish 10 10 17 56 ‐ Story Books 751 624 699 57 ‐ Story Collection 24 20 21 58 ‐ Y A Non‐Fiction 33 12 28 59 ‐ YA Biography 0 0 0 60 ‐ Young Adult Fiction 84 78 89 CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 20 of 22 61 ‐ Yount Adult Story Collection 0 0 0 Adult Circulation 2068 2057 2124 Young Adult Circulation 121 94 121 Children's Circulation 1930 1726 1724 Circulation Totals 4142 3914 3992 Attendance 2351 2132 2032 Computer Usage 630 510 459 ILL's Received 23 37 23 Reference Requests 509 439 398 Food for Fines 33 11 28 Volunteers/hrs 9/15 5/8 6/27 Adult Program Attendence 138 174 77 Young Adult Program Attendence 9 6 23 Children's Program Attendence 670 483 551 CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 21 of 22 Business License Activity Monthly Report to Council December 2015 Business Name Type of Business Address Date Issued Academy Mortgage Corp Residential Mortgage Loans 311 E. Lake St 11/24/15 Clubhouse Grill Bar & Grill 925 Fairway 11/25/15 McCall Lakeview Condo Condo Rental 507 Hemlock #22 12/4/15 RE/MAX Resort Realty Real Estate Broker 1101 E. Lake St. ‐ New Owner 12/8/15 Group Event Monthly Report to Council December 2015 Applicant Event Location of Event Day(s) & Date(s) of Event Time of Event No Activity Catering Permit Activity Report to Council Name of Licensee Event Location of Event Day & Date of Event Time of Event Revenue Meeting 1‐14‐16 Moad LLC Winter Carnival Depot Park Fri Jan 29 & Sat Jan 30 4 pm 10 pm 10 am ‐ 10 pm 40.00 Moad LLC Winter Carnival Depot Park Fri Feb 5 & Sat Feb 6 4 pm 10 pm 10 am ‐ 10 pm 40.00 Alcohol License Activity Report to Council Business Name Owner(s) Physical Address New Closed City Lic. No. Date Issued Comments Meeting 1‐14‐16 No Activity CONSOLIDATED DEPARTMENT REPORTS January 14, 2016 Page 22 of 22