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Home My Public Portal AboutCouncil on AgingGENERAL FUND FY2017 DEPT HEAD TOWN ADMINISTRATOR % CHANGE YR / YR $ CHANGE YR / YR EXPENDED EXPENDED APPROPRIATED REQUEST #1 RECOMMENDED WAGES: Full-time 147,917$ 184,297.30 $ 199,683 $ 209,349 4.8% $ 9,666 Part-time 76,629$ 52,228.42 $ 91,565 $ 58,636 -36.0% $ (32,929) Longevity 1,500$ 1,500.00 $ 1,950 $ 2,400 23.1% $ 450 SUB TOTAL 226,046.00 238,025.72 293,198$ 270,385$ -$ -7.8% $ (22,813) GENERAL EXPENSES; R&M Office/Equipment 2,588$ 2,460.05 $ 2,500 $ 2,000 -20.0% $ (500) Supplies 2,950$ 2,844.62 $ 2,735 $ 1,250 -54.3% $ (1,485) Postage 1,713$ 2,467.14 $ 3,000 $ 2,000 -33.3% $ (1,000) Meetings 1,090$ 294.00 $ 1,500 $ 1,000 -33.3% $ (500) Mileage 1,431$ 1,058.05 $ 2,250 $ 1,250 -44.4% $ (1,000) Dues/Subscriptions 354$ 416.44 $ 300 $ 200 -33.3% $ (100) Contract Services 1,350$ 990.00 $ 990 $ 990 0.0% $ - Program Expenses 8,674$ 7,995.83 $ 10,000 $ 8,000 -20.0% $ (2,000) SUB TOTAL 20,150.00 18,526.13 23,275$ 16,690$ -$ -28.3% $ (6,585) GRAND TOTAL 246,196.00 256,551.85 316,473$ 287,075$ -$ -9.3% $ (29,398) At the May 2018 Town Meeting, the COA's 35 hour Program Coordinator position was approved. At the end of June 2018, as Susan and I were about to offer a candidate the position, we entered the hiring pause. The position salary was taken out of the FY19 budget, as to get a true picture of what was available to us in FY19 and to help project the budget for FY20. Going forward and according to the Personnel By-Laws, Susan and I feel that when we are allowed to hire for this full time position, the hourly rate should be $24.00 This FT position was going to help us develop the results from our UMass Needs And Assessment Survey. The COA Advisory Board and I have worked hard to develop a 5 Year Action Plan, and without a FT Coordinator and budget cuts, we will not be able to provide the programs and events that they ask for. We are quickly approaching the fact that 50% of our residents are 60 years old and older. As we enter into a difficult budget period, the Town of Brewster needs to decide which direction they would like to take for 50% of our Town's population. FY2020 COUNCIL ON AGING FY2018 FY2019 COA 2/25/2019 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 FY20 BUDGET QUESTIONS DEPARTMENT: COUNCIL ON AGING 1. What are the differences between the FY19 and FY20 proposed budget? Our FY20 budget is level funded with our FY19 budget. In order to absorb the salary increases, the operating budget has been decreased by $6,585. Our total FY20 budget remains at $287,075. 2. What are the reasons for any increases or decreases? Originally, FY19 budget included the FT Program Coordinator’s salary. That has been eliminated from our current FY19 and FY20 budgets. 3. Are you adding/reducing any personnel or programs? There are no changes to personnel. In order to balance the budget, we had to reduce our Program expense line item by 20%. Therefore, it is likely that one or more programs will be eliminated. In addition, we will not be able to start any new programs as identified in our 5 Year Action Plan. Once the budget is finalized, the Advisory Board and I will decide which programs to eliminate. Fitness and/or health programs are the likely candidates. We will review program attendance to try to minimize the impact on any highly attended or utilized programs. 4. What are your top budgeting priorities for FY20? The 60+ population in Brewster approaches 50% of residents. In order to avoid any substantial impact on services and programs, it is esse ntial to be able to hire the full time Program Coordinator that was approved at the May 2018 Town Meeting. Based on the Town-wide needs assessment study conducted by UMass, the COA Board developed a 5 Year Action Plan. In the absence of any program staff, in FY19 we began to offer new programs in direct response to requests, needs and interests of Brewster residents as derived from the study. These programs have been implemented and Office of: Select Board Town Administrator managed by current, non-program COA staff and the Advisory Board. This level of effort cannot be sustained in FY20. 5. Are there any expenses that could be deferred? What would be the impact? There are no expenses that could be deferred without affecting current levels of services and programs. 6. Recap of revenues and their sources? Office of Elder Affairs Formula Grant: $45,216 per year which is used to supplement current staff salary cost for 4 positions. Gift Account: $114,239.42 (as of 8/7/18 by Barbara) that’s earmarked for anticipated equipment and furnishings in a new center, to reduce the cost to the Town. 7. Are any pricing/fee changes proposed? No 8. If your budget was level funded what would be a few major impacts to your operations? Any new, planned, programs for FY20 that involve instructor fees, such as the Aging Mastery course, inter-generational programs with our local schools, educational programs on home modifications, the “Housing for a Lifetime” workshop series, that were planned for FY20, will not be possible. Consistent with our “senior center without walls” approach, we will not be able to implement any programs in other town venues that require a rental fee. Finally, as stated previously (#4 above), the lack of program staff will limit and possibly reduce the level and range of programs offered by the COA. 9. Are any revolving fund or receipts reserve changes proposed and for what reason? No, we do not plan any changes in our revolving funds. COA FY20 Budget Narrative At the May 2018 Town Meeting, the COA’s 35 hour Program Coordinator was approved. At the end of June of 2018, as Susan and I were about to offer a candidate the position, we entered the hiring pause. The proposed position’s salary was taken out of the FY19 budget, as to get a true picture of what was available to us in FY19 and to help project the budget for FY20. Going forward and according to the personnel bylaws, Susan and I feel that when we are allowed to hire for this full time position, the hourly salary should be $24.00. This FT position was going to help us develop the results from our UMass Needs and Assessment Survey. The COA Advisory Board and I have worked hard to develop a 5 Year Action Plan, and without a FT Program Coordinator and budget cuts, we will not be able to provide the programs and events that they asked for. We are quickly approaching the fact that 50% of our residents are 60 years old and older. As we enter into a difficult budget period, the Town of Brewster needs to decide which direction they would like to take for 50% of our Town’s population.