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Home My Public Portal AboutTown Administrator & Select BoardWAGES: SUB TOTAL 367,395.00 385,746.78 $ 403,202 $ 409,942 $ - WAGES/ELECTED: SUB TOTAL 8,000.00 8,000.00 $ 8,000 $ 8,000 $ - EDUCATIONAL REIMBURSEMENT: SUB TOTAL 1,839.00 433.82 $ 2,000 $ 13,000 $ - GENERAL EXPENSES; SUB TOTAL 47,142.00 52,835.81 $ 55,355 $ 49,350 GRAND TOTAL 424,376.00 447,016.41 $ 468,557 $ 480,292 $ - OSHA implementation is new under education and required by state law as of Feb. 2019- training money for all depts. except Fire who has it in their own budget Selectboard & Administration 2/25/2019 2.5% $ 11,735 GENERAL FUND SELECTBOARD / ADMINISTRATION FY2017 EXPENDED FY2018 EXPENDED FY2019 APPROPRIATED FY2020 DEPT HEAD REQUEST #1 TOWN ADMINISTRATOR RECOMMENDED % CHANGE YR / YR $ CHANGE YR / YR Full-time $ 346,796 363,959.96 $ 373,969 $ 384,392 2.8%$ 10,423 Temporary/Seasonal $ 15,885 15,828.98 $ 16,043 $ 17,500 9.1%$ 1,457 Part Time $ -0.00 $ 5,340 $ --100.0%$ (5,340) Overtime $ 1,464 1,507.84 $ 3,100 $ 3,000 -3.2%$ (100) Longevity $ 2,250 450.00 $750 $ 1,050 40.0%$ 300 Stipend - Mileage $ 1,000 4,000.00 $ 4,000 $ 4,000 0.0%$ - 1.7%$ 6,740 Chairperson (1)$ 2,000 2,000.00 $ 2,000 $ 2,000 0.0%$ - Other Members (4)$ 6,000 6,000.00 $ 6,000 $ 6,000 0.0%$ - 0.0%$ - Tuition & OSHA Implementation $ 1,839 433.82 $ 2,000 $ 13,000 550.0%$ 11,000 550.0%$ 11,000 Employee Physicals $ 2,720 2,695.00 $ 2,100 $ 2,600 23.8%$ 500 Printing Expense $715 1,032.92 $ 2,000 $ 2,000 0.0%$ - Printing Expense - Town Report $ 3,733 3,791.85 $ 4,000 $ 4,500 12.5%$ 500 Legal Advertising $ 6,403 4,412.07 $ 9,375 $ 9,375 0.0%$ - Town Meeting $ 7,760 10,188.92 $ 10,750 $ 11,200 4.2%$ 450 Supplies $863 5,110.40 $ 1,025 $ 1,325 29.3%$ 300 Professional Services $ 7,063 11,585.00 $ 8,260 $ 2,000 -75.8%$ (6,260) Other Charges / Permits $ 3,750 2,933.67 $ 3,810 $ 4,000 5.0%$ 190 Meetings $ 2,185 2,748.66 $ 2,200 $ 2,500 13.6%$ 300 Lodging $ 3,351 2,745.55 $ 2,500 $ 2,800 12.0%$ 300 Meals $417 559.33 $445 $800 79.8%$ 355 Mileage $ 3,973 1,005.21 $ 4,990 $ 2,000 -59.9%$ (2,990) Dues/Subscriptions $ 4,209 4,027.23 $ 3,900 $ 4,250 9.0%$ 350 -10.8%$ (6,005) Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator FY 20 BUDGET QUESTIONS DEPARTMENT: Select Board/Town Administrator 1. What are the differences between the FY19 and FY20 proposed budget? The major difference to the proposed budget is the change in the Town Administrator position resulting in a change of the wages. Additionally there is an increase in the Education line to account for the new State OSHA requirement, training and implementation. 2. What are the reasons for any increases or decreases? Expenses were scrutinized and modified to be meet the 2.5% guideline and based on analysis of the last 3 fiscal years. 3. Are you adding/reducing any personnel or programs? No, all current employees are in Personnel Bylaw, and will receive a 2.75% cola increase only, with the exception of part-time seasonal employees who are subject to the increase in the Minimum Wage Law. 4. What are your top budgeting priorities for FY20? To maintain level services and to add funding for OSHA required training. 5. Are there any expenses that could be deferred? What would be the impact? Expenses within our budget are typically used for the whole town such as; employee physicals, advertising and printing that are necessary to conduct municipal business. 6. Recap of revenues and their sources? The Select Board collects permit revenue through sales of beach, recycle, shellfish,and yard sale permits which goes to General Revenue Fund. The department also handle the rental of Drummer Boy Park, Oversand Beach Access permits, Liquor Licenses, Entertainment licenses, Common Victuallar licenses and leases. All revenue goes into the General Revenue Fund of the town. 7. Are any pricing/fee changes proposed? No Beach parking permit fees were reviewed and increased in 2018. This winter, a review of license fees, including liquor, entertainment and common victuallar was undertaken and Brewster’s fees are in line with other Cape Towns. 8. If your budget was level funded what would be a few major impacts to your operations? We would recommend no meetings such as MMA be attended this year by either the Select Board or Administration. We would reduce expenses further; including printing, supplies, professional services, and overtime. 9. Are any revolving fund or receipts reserve changes proposed and for what reason? N/A SELECT BOARD /TOWN ADMINISTRATOR A) EDUCATIONAL REIMBURSEMENT: Tuition & OSHA training – This line item is utilized to satisfy the contractual obligations of the Town for the collective bargaining agreements with labor units for educational reimbursement that meets the guidelines. It will also be utilized for town-wide OSHA training that is now required by State law. B) SELECT BOARD & TOWN ADMINSTRATOR EXPENSES: 1. EMPLOYEE PHYSICAL – This account is utilized to pay for the costs of pre-employment medical reviews. In addition it is used to conduct independent medical reviews for employees on sick leave. We also utilize this account to cover some costs associated with the commercial driver license regulations. This includes annual physicals for eligible drivers, as well as periodic drug and alcohol screenings. 2. PRINTING EXPENSE: This line item is used to assist Committees /Departments in printing material for town initiatives, for example flyers for the Dog Park. 3. TOWN REPORT PRINTING EXPENSE – This expense item is used to contract out for the printing of Brewster’s annual town report. The printing of report is centered in the Select Board Office and is based upon a calendar year. We typically print about 750-1000 copies for distribution at the various town buildings. 4. LEGAL ADVERTISING – This account is used to pay for all required public advertisement for public hearings for all boards, committees and departments. In addition it is used to fund employment notices and bid advertisements. 5. TOWN MEETING – The line is utilized to pay costs associated with the Annual and Fall Town Meetings. This covers costs for the printing and distribution of the warrant booklets. In addition, we contract out for the rental of the audio system and the CART services for these events. 6. SUPPLIES – This line is utilized to purchase the various office supplies for the Select Board/Town Administrator and Permit Sales office. In addition, we provide supplies and support to many of the small advisory boards and committees, who function under the Select Boards charge. 1 7. PROFESSIONAL SERVICES: This line item was originally added to fund the cost of the Open Gov platform. It will be used for unanticipated professional services or consulting that might be required. 8. OTHER CHARGES/PERMITS – This account allows for the purchase of the daily and annual beach, recycle and shellfish passes. We also use this account for miscellaneous supplies for this operation. 9. MEETINGS - This account covers registration expenses for workshops, seminars and conferences. Examples of the meetings that are typical are the MMA Annual Meeting in Boston, Selectmen’s Association meetings/ seminars, ICMA, MMPA, Licensing and MCPPO. 10. LODGING – This account is used for hotel expenses for the Select Board and Administration for the annual conference for the Massachusetts Municipal Association in Boston of each year and ICMA. 11. MEALS – This line item covers meal expenses for the Select Board and Administration while in attendance on Town business, seminars and conferences. 12. MILEAGE – This account is utilized to reimburse the members of the Select Board and Administration for the use of their personal vehicles for town -related business, as well as parking fees. 13. DUES AND SUBSCRIPTIONS – This account is to pay the expenses related to annual membership in the Massachusetts Licensing Clerks (MLC), Barnstable County Selectmen’s Association (BCSA), the Massachusetts Municipal Association (MMA), Massachusetts Certified Public Procurement Officials (MCPPO), International City Managers Association (ICMA) and Massachusetts Municipal Personnel Association (MMPA). 2