The URL can be used to link to this page

Home My Public Portal AboutTown ClerkGENERAL FUND FY2018 FY2019 TOWN CLERK FY2017 DEPT HEAD TOWN ADMINISTRATOR % CHANGE YR / YR $ CHANGE YR / YR EXPENDED EXPENDED APPROPRIATED REQUEST #1 RECOMMENDED WAGES: Full-time 118,338$ 127,817.88 $ 132,615 $ 138,607 4.5% $ 5,992 Part-time Elections 16,746$ 6,232.58 $ 15,275 $ 12,000 -21.4% $ (3,275) Part-time Registrars 8,971$ 7,991.62 $ 9,000 $ 9,000 0.0% $ - Longevity 1,650$ 1,950.00 $ 2,250 $ 2,550 13.3% $ 300 SUB TOTAL 145,705.00 143,992.08 159,140$ 162,157$ -$ 1.9% $ 3,017 GENERAL EXPENSES; Professional/Technical 1,595$ 1,190.91 $ 1,650 $ 1,650 0.0% $ - Printing 395$ 6,163.97 $ 3,050 $ 3,050 0.0% $ - Purchased Services 14,061$ 12,094.79 $ 12,235 $ 10,235 -16.3% $ (2,000) Supplies 1,796$ 1,076.11 $ 1,700 $ 1,700 0.0% $ - Postage 1,621$ 1,694.66 $ 2,775 $ 2,775 0.0% $ - Food Supplies 1,658$ 691.51 $ 2,100 $ 1,500 -28.6% $ (600) **Archival Expense 630$ 729.29 $ 1,000 $ 1,000 0.0% $ - Meetings 664$ 342.48 $ 1,200 $ 1,200 0.0% $ - Dues/Subscriptions 460$ 604.00 $ 515 $ 515 0.0% $ - Additional Equipment 3,780$ 1,259.30 $ - $ - $ - $ - SUB TOTAL 26,660.00 25,847.02 26,225$ 23,625$ -$ -9.9% $ (2,600) GRAND TOTAL 172,365.00 169,839.10 185,365$ 185,782$ -$ 0.2% $ 417 FY2020 Town Clerk 2/22/2019 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 FY 20 BUDGET QUESTIONS DEPARTMENT: Town Clerk 1. What are the differences between the FY19 and FY20 proposed budget? Employee contractual obligations – One less election 2. What are the reasons for any increases or decreases? Employee contractual obligations – minimum wage increase – one less election 3. Are you adding/reducing any personnel or programs? No 4. What are your top budgeting priorities for FY20? Presidential Primary – early voting funding 5. Are there any expenses that could be deferred? What would be the impact? No, most expenses are Mass General Law, Bylaw or job description mandated 6. Recap of revenues and their sources? Vitals, Parking Fines, Dog Licensing, Public Record Requests 7. Are any pricing/fee changes proposed? No, currently fees are the same Cape wide 8. If your budget was level funded what would be a few major impacts to your operations? Budget is only up $417. 9. Are any revolving fund or receipts reserve changes proposed and for what reason? N/A Office of: Select Board Town Administrator TOWN CLERK/ELECTIONS/REGISTRAR EXPENSE LINE ITEM NARRATIVE SUMMARY FISCAL YEAR 2020 1. Election Salaries - This line item is utilized for wages for all election workers. There are (2) two elections this fiscal year; one (1) Annual Town election and (1) one Presidential Primary. By MGL we are required to have two check-in(MGL 54s17) and two check-outs per precinct and a person observing the ballot box. Minimum wage is increasing to $12.75 in Jan. 2020.The amount of $12,000 is requested for this line item. 2 Police Officers x 2 elections $1,000 1 warden @ 13.90 for 15hrs x 2 elections $420 1 deputy warden @ 13.64 for 15hrs x 2 elections $410 3 precinct clerks @ 13.00 for 15hrs x 2 elections $1,200 3 box clerks @ 12.75 for 15hrs x 2 elections $1,150 12 checkers @ 12.75 for 15hrs x 2 elections $4,600 2 floaters @ 12.75 for 14hrs x 2 elections $720 10 lunch/dinner coverage @ 12.75 for 3hrs x 2 elections $775 7 counters @ 12.75 for 3hrs x 2 elections $550 Asst. Town Clerk’s overtime working the election x 2 elections $500 Wardens preparation 4 hours x 2 elections $250 2. Registrar Salaries – This line item is utilized for the wages of the Board of Registrars who aide with the Annual Census, Voter Registrations, and Town Meetings. It is also used for the wages of the Town Meeting workers, both at the Annual and the Special Town Meetings. This fiscal year we are anticipating 2 elections and 2 Town Meetings. Therefore a request for $9,000 is being made for this line item. 4 night voter registrations 2 registrars 4hrs @ 12.75 $410 Annual and Special Town Meetings with a min. of 12 workers $1,500 Registrar stipend for the Town Clerk $500 Overtime wages for Asst. Town Clerk at Special & Annual for reporting purposes $500 Registrars working 17.5hrs wk aiding in census & working the 1 election along with preparations $4,500 3. Professional/Technical – This line item is utilized for educational purposes, Town Clerk classes, a one week clerk course at Plymouth State College in New Hampshire working towards certification and re-certification. An amount of $1,650 is requested for this line item. Cape & Island Professional Dev. Mtgs. New England Municipal Clerks $400 $500 New England Clerks Association Conference $400 Mass Town Clerks Conferences: Falmouth, Sturbridge, etc. $350 4. Printing – This line item is utilized for Business Cards, Municipal Listings, keeping the General Code By-Law book current with incoming by-law changes. Annual Street List printing, they are required to be available for purchase by the public by MGL Ch51 s6. An amount of $3,050 is requested for this line item. General Code by-law updating $2,550 Street Listings $500 5. Purchased Services – This line item is utilized for the annual maintenance contract for the voting machines, Pollpads, programming of the memory cards for all elections, printing of the ballots. There are (2) two elections this year. The HAVA Act requires that there be a handicapped accessible machine, the state has supplied the voting machine, but the towns have to pay for programming. Therefore a request in the amount of $10,235 is needed for this line item. Programming memory cards $2,000 Annual Election Ballots $2,750 Church hall rental $1,500 Programming of handicapped accessible $2,000 5100 CENSUS @ .34 ea $1,750 800 2nd mailings @ .29 ea $235 6. Supplies - This line item is utilized for necessities that are needed to keep a properly functioning office. Some of the needed items would be bond paper for vital certificates , dog licenses, cash register tape, and pens, election markers, etc. An amount of $1,700 is requested for this line item. Dog licenses $250 Election signs, Booth bulb replacement, AutoMark tape/ink $200 500 sheets of bond paper (need approx 5 to 6 boxes) Misc office supplies (file folders, state computer toner, pens, tape, etc.) $1250 7. Postage - This line item is utilized for any unexpected delivery charges resulting from having to Fed-Ex documents to the Attorney General’s Office. Sending Election Soft-pacs to Chicago and AccuVote election software to New Hampshire. Mailing of the Annual Census and 2nd notices which is required to have return postage by MGL Ch. 51 S. 37. An amount of $2,775 is requested for this line item. Mailing of 5,100 @ .42 ea $2,142 Mailing of 750 2nd notices @ .42 ea $315 Return postage of 2nd notices $315 8. Food – This line item is utilized for lunches, dinners, and drinks for the poll workers on election days. There are (2) two elections this fiscal year a request in the amount of $1,500 for this line item is needed. 25 breakfasts – 2 elections $100 50 lunch/dinners - 2 elections $1,200 Food supplies/paper plates/cups/napkins/etc. $150 9. Meetings – This line item is utilized for all meetings and conferences whether held in Brewster or in other towns relating to Town Clerk Functions, covering travel expenses, meals, and registration fees. Examples of Town Clerks meeting would be, the quarterly C&I Town Clerks Association Meetings, the New England City and Town Clerks Association meetings, etc. Occasionally special conferences arise due to Law changes whether Federal or State mandated. Therefore a request in the amount of $1,200 is made for this line item. A Vital Information link on incoming voter, vital, census, law changes Already having meetings on the upcoming 2020 Federal Census 4 C&I Town Clerks Association Meetings 3 Mass Town Clerks Association Meetings, held in East, West & Central Annual Conf for NEACTC Travel Expenses & Meal Expenses $1,200 10. Dues/Memberships – This line item is utilized for expenses related to annual memberships in the Cape & Islands Town Clerks Association, Mass Town Clerks Association, International Institute of Municipal Clerks and the New England Association of City and Town Clerks. A request in the amount of $515 is made for this line item. C&I Town Clerks Association $50 Mass Town Clerks Association $125 International Institute of Clerks $260 New England City and Town Clerks Association $40 National Association of Parliamentarians $40 11. Archival Expense – This line item is utilized for any expenses that the Town Archivist may require throughout the year. A request in the amount of $1,000 is made for this line item. The Archivist prepares the Old Brewster pages in the Town Meeting Warrants as well as aids in research for many projects and genealogists.