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Home My Public Portal AboutPublic WorksWAGES: SUB TOTAL 918,812.00 1,030,458.18 $ 1,123,360 $ 1,187,853 $ - ROAD MACHINERY: SUB TOTAL 62,100.00 96,950.21 $ 100,244 $ 61,244 $ - SNOW & ICE CONTROL: SUB TOTAL 243,119.00 263,174.30 $ 154,775 $ 158,644 $ - DPW 2/22/2019 GENERAL FUND PUBLIC WORKS FY2017 EXPENDED FY2018 EXPENDED FY2019 APPROPRIATED FY2020 DEPT HEAD REQUEST #1 TOWN ADMINISTRATOR RECOMMENDED % CHANGE YR / YR $ CHANGE YR / YR Full-time $ 846,423 964,465.38 $ 1,081,411 $ 1,145,128 5.9%$ 63,717 Part-time seasonal $ -0.00 $ 11,869 $ 12,195 2.7%$ 326 Part-time clerical $ 28,854 23,180.48 $ -$ -$ - Overtime $ 26,517 34,262.32 $ 20,780 $ 20,780 0.0%$ - Longevity $ 17,018 8,550.00 $ 9,300 $ 9,750 4.8%$ 450 5.7%$ 64,493 R & M Equipment $ 24,140 19,351.80 $ 7,744 $ 7,744 0.0%$ - Parts $ 33,098 38,836.41 $ 49,500 $ 46,500 -6.1%$ (3,000) Lubricants $ 4,862 3,565.28 $ 7,000 $ 7,000 0.0%$ - Leases (Previously in Capital)$ -33,297.21 $ 35,000 $ --100.0%$ (35,000) Equipment $ -1,899.51 $ 1,000 $ --100.0%$ (1,000) -38.9%$ (39,000) Overtime $ 53,809 59,291.34 $ 50,800 $ 50,800 0.0%$ - R & M Equipment $32 12,046.07 $ 5,150 $ 5,150 0.0%$ - Rentals & Leases $ 82,595 48,676.24 $ 28,050 $ 28,050 0.0%$ - Salt & Sand $ 96,082 111,555.24 $ 57,775 $ 57,775 0.0%$ - Meal Allowance $ -1,650.00 $ -$ - increase by 2.5%$ 3,869 $ 3,869 Equipment/Supplies $ 10,601 29,955.41 $ 13,000 $ 13,000 0.0%$ - 2.5%$ 3,869 GENERAL FUND PUBLIC WORKS FY2017 EXPENDED FY2018 EXPENDED FY2019 APPROPRIATED FY2020 DEPT HEAD REQUEST #1 TOWN ADMINISTRATOR RECOMMENDED % CHANGE YR / YR $ CHANGE YR / YR GENERAL EXPENSES; Safety Clothing / Boots $ 14,746 14,891.35 $ 16,000 $ 16,000 0.0%$ - Alarm/Communications $ 1,079 1,417.50 $ 1,000 $ 1,000 0.0%$ - R & M Equipment/Office $ 3,315 0.00 $ 1,750 $ --100.0%$ (1,750) R & M Building $ 21,607 31,642.03 $ 8,000 $ 8,000 0.0%$ - R & M Radio $ -1,204.98 $ 750 $ 750 0.0%$ - R&M Roads and Drainage (New FY2019)$ -$ 150,000 $ --100.0%$ (150,000) R&M Guardrails (New FY2019)$ -$ 20,000 $ --100.0%$ (20,000) R&M Organic Turf (New FY2019)$ -$ 15,000 $ --100.0%$ (15,000) Rentals & Leases $ 93,063 73,077.35 $ 111,000 $ 111,014 0.0%$ 14 Traffic Control/Police $ 4,856 10,164.20 $ 7,500 $ 6,964 -7.1%$ (536) Traffic Markings $ 34,424 42,799.15 $ 33,188 $ 37,500 13.0%$ 4,312 Traffic Sign Materials $ 7,510 4,775.50 $ 7,000 $ 5,000 -28.6%$ (2,000) Recreation Materials $ 7,386 150.50 $ 8,000 $ --100.0%$ (8,000) Professional/Technical $ 10,062 8,991.82 $ 10,000 $ 10,000 0.0%$ - Medical/Clinics $ 2,225 1,187.75 $ 3,000 $ 3,000 0.0%$ - Suppression Control $ 1,294 1,348.00 $ 1,596 $ 1,596 0.0%$ - Office Supplies and Equipment $ 1,855 1,450.21 $ 2,250 $ 2,250 0.0%$ - Custodial supply/services $ 1,891 1,158.37 $ 1,500 $ 1,500 0.0%$ - Tools $ 5,969 6,377.92 $ 5,609 $ 5,609 0.0%$ - R & M Swap Shop $195 143.20 $ -$ -$ - Unclassified Supplies $ 5,454 5,671.89 $ 5,537 $ 5,530 -0.1%$ (7) Mileage $442 187.40 $ 1,000 $ --100.0%$ (1,000) Dues/Subscriptions $ 3,202 3,249.50 $ 3,500 $ 3,500 0.0%$ - Office Equipment $ -915.99 $ -$ -$ - Equipment/Non-registered $ 5,436 9,429.87 $ 5,636 $ 5,636 0.0%$ - Safety Equipment $ 6,151 3,366.40 $ 3,163 $ 3,163 0.0%$ - Meal OT Reimbursement (not budgeted)$ -1,800.00 $ 1,000 $ 1,000 Construction Supplies $ 29,237 35,244.75 $ 31,950 $ 31,950 0.0%$ - Cemetery Expense $698 56.08 $ 1,434 $ --100.0%$ (1,434) Vehicle Pool $ 28,387 17,303.95 $ 24,301 $ 18,303 -24.7%$ (5,998) DPW 2/22/2019 SUB TOTAL 290,484.00 278,005.66 $ 479,664 $ 279,265 $ - SOLID WASTE DISPOSAL: SUB TOTAL 225,925.00 278,305.79 $ 238,028 $ 200,000 $ - GRAND TOTAL 1,740,440.00 1,946,894.14 $ 2,096,071 $ 1,887,006 $ - DPW 2/22/2019 -41.8% $ (200,399) -10.0% $ (209,065) GENERAL FUND PUBLIC WORKS FY2017 EXPENDED FY2018 EXPENDED FY2019 APPROPRIATED FY2020 DEPT HEAD REQUEST #1 TOWN ADMINISTRATOR RECOMMENDED % CHANGE YR / YR $ CHANGE YR / YR Landfill Monitoring (New FY2019) 2020 = Spec Article $ -0.00 $ 50,000 $ --100.0%$ (50,000) Tipping Fees $ 225,925 278,305.79 $ 188,028 $ 200,000 6.4%$ 11,972 -16.0%$ (38,028) Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator FY 20 BUDGET QUESTIONS DEPARTMENT: Department of Public Works 1. What are the differences between the FY19 and FY20 proposed budget? Reductions in operating expenses in various line items 2. What are the reasons for any increases or decreases? Contractual labor increases 3. Are you adding/reducing any personnel or programs? Administrative Assistant Position hours reduced to 30 4. What are your top budgeting priorities for FY20? Road Maintenance and Drainage, Traffic Markings, Construction Supplies and Safety Equipment 5. Are there any expenses that could be deferred? What would be the impact? The line item reductions defer existing programs, this approach is not sustainable in future years 6. Recap of revenues and their sources? Revenues from the Recycling Center and from PAYT Are placed in the general fund 7. Are any pricing/fee changes proposed? No planned increases, fees for C&D, Mattresses, Brush Increased in January of 2018 8. If your budget was level funded what would be a few major impacts to your operations? Extreme cuts to most line items severely reducing the departments ability to respond to work requests for signs, gravel road maintenance, vehicle maintenance, drainage, building repairs and much more 9. Are any revolving fund or receipts reserve changes proposed and for what reason? N/A DEPARTMENT OF PUBLIC WORKS BUDGET SUMMARIES FY2020 BUDGET SUBMITTAL ROAD MACHINERY/R&M EQUIPMENT This section of the DPW Budget is used to fund the maintenance of trucks and equipment used by the Department of Public Works. The particular line items in this section and a brief description are as follows: ¨ Road Machinery/Parts - This line item is used to purchase parts and equipment related to the repair and maintenance of the DPW vehicle fleet. ¨ Road Machinery/Equipment - This line item is used to for various out of shop repairs. This includes inspections, tires, and any other specialized services. ¨ Road Machinery/Lubricants - This line item is used to purchase various types of oils, grease and other vehicle fluids. ¨ Equipment - This line item is use for expenses related to equipment that do not fall directly into one of the three accounts mentioned above SNOW & ICE CONTROL The line items under this section of the DPW budget are utilized to fund the costs associated with winter storm snow and ice removal from town roads, private roads, and all town facilities. FY17 was the first winter with sidewalks and DPW used a skid steer to keep sidewalks open for public use. GENERAL EXPENSE SECTION Clothing Allowance - This line item is utilized to pay for uniforms and cleaning services. Alarm/Communications - This line item provides for the annual alarm service expense for the main DPW Office/Garage building. R & M Equipment/Office - The department uses this account for minor office equipment repairs, such as the copier, computers, typewriter, etc. R & M Buildings – Includes repair and maintenance of the other buildings maintained by the department, to include the following: ¨ DPW Office/Garage, ¨ Transfer Station ¨ Landfill Garage ¨ Gatekeepers Shed ¨ Salt Storage Shed DEPARTMENT OF PUBLIC WORKS FY20 R & M Radios – This line item is used to cover repair expense for communication radios in the buildings and vehicles. R & M Roads and Drainage – This line item is used for road repairs and road maintenance projects. R & M Guardrails – The replacement and repair of existing guardrails throughout Town. R & M Organic Turf - Supplies for organic fertilization for all Town playing fields and various Town properties. Rental, Leases, Contracted Services: - This line item addresses expenses for a number of contracted services. Some of these include: ¨ Trash Collection from our beaches, parks and other public areas, ¨ Trash collection services for COA, Fire, Water, Police, Town Hall, ¨ Portable Toilets which are located at our beaches and other public areas, ¨ Drainage Pipe Cleaning Services ¨ Catch Basin Cleaning Services ¨ Gravel Road Grading ¨ Holding Tank and Septic Tank Pumping ¨ Miscellaneous Services and Equipment Rentals Traffic Control/Police: - This line item is used for Police Department Traffic control for a variety of services provided by the department – tree trimming, line painting, sig work, drainage work, etc. In general, this line item is not used for Police Details associated with major roadway/drainage projects Traffic Markings – This line item is used to paint centerlines and edge lines along town roads using contracted services. It is also used to purchase paint and other supplies for Town crews to paint crosswalks, stop bars, and parking lines. Traffic Sign Materials - This line item is used to purchase traffic signs and traffic sign materials. Recreational Field Supplies - This line item is used for the maintenance of our many recreation facilities including fertilizer, seed, infield mix, stone dust, electricity and irrigation maintenance for the recreational fields located on Freemans Way Fields, Town Offices Fields. Professional and Technical: - This line item cover continuing education and training course. DEPARTMENT OF PUBLIC WORKS FY20 Medical/Clinical Expense: - Line item is used for medical related expenses and DOT physicals. Suppression Control: - This expense line item covers cost for pest control at the solid waste transfer station and the DPW Facility. Office Supplies and Equipment- This line covers office supplies and replacement of minor office equipment for the Public Works Department. Custodial Supply/Services - This line item is used for cleaning supplies and equipment used at the Public Works Facility. Tools - This line item is utilized to acquire new and replacement tools for the entire department. Unclassified Supplies: - Items purchased miscellaneous supplies that do not fall under any other line item. Mileage - This account is utilized for minor expenses associated with meetings for the departmental staff. Dues/Subscriptions: - This account is utilized for expenses associated with annual dues and subscriptions for the departmental staff. In addition we pay for expenses for state licenses for the departmental personnel. Equipment/Non Registered: - This line item is utilized for the replacement and repairs of mowers, chainsaws, welders, and leaf blowers, etc. Safety Equipment: - We utilize this line item for the purchase of safety glasses, reflective vests, safety helmets, safety cones, etc. Construction Supplies: - This account is used for the purchase of various materials including aggregates, loam, asphalt, calcium and other construction supplies used in a wide variety of departmental maintenance and construction activities. Cemetery Expense - Expenses covered under these appropriations are generally for restorative purposes. This department maintains seven town cemeteries. Vehicle Pool: - Expenses in this line item are for expenses related to repair and maintenance of non-departmental vehicles and equipment. Maintenance expenses for vehicles used by the Council on Aging, School Department, Town Hall, Water Department, and Natural Resources are maintained under this line item. DPW also assists Police and Fire Department in repair and maintenance of their vehicles. SOLID WASTE DISPOSAL: - Solid waste covers all expenses associated with the Transfer Station. Landfill Monitoring: This includes required quarterly groundwater sampling and gas monitoring. DEPARTMENT OF PUBLIC WORKS FY20