The URL can be used to link to this page

Home My Public Portal AboutWater DepartmentSPECIAL REVENUE FUND FY2018 FY2019 WATER DEPARTMENT - MGL Chapter 40 Section 5F FY2017 DEPT HEAD TOWN ADMINISTRATOR % CHANGE YR / YR $ CHANGE YR / YR EXPENDED EXPENDED APPROPRIATED REQUEST #1 RECOMMENDED WAGES: Full-time 694,565$ 739,427.94 $ 779,218 $ 831,488 6.7% $ 52,270 Part Time -$ 0.00 $ 10,500 $ 10,500 0.0% $ - Overtime 49,801$ 44,094.20 $ 46,350 $ 46,350 0.0% $ - Standby Pay 13,000$ 18,550.00 $ 13,250 $ 18,200 37.4% $ 4,950 Longevity 4,350$ 5,250.00 $ 6,150 $ 7,200 17.1% $ 1,050 Clothing Reimbursement 5,359$ 4,737.76 $ 7,500 -100.0% $ (7,500) Contractual Obligations -$ -9,979.00 $ - $ - $ - $ - SUB TOTAL 767,075.00 802,080.90 862,968$ 913,738$ -$ 5.9% $ 50,770 OPERATING EXPENSE: Propane/Natural Gas 12,010$ 16,206.42 $ 18,000 $ 18,000 0.0% $ - Electricity 122,125$ 112,926.42 $ 130,000 $ 130,000 0.0% $ - Office Contracts 99,726.40 $ 58,000 $ 58,000 0.0% $ - R & M Equipment 109,171$ $ 30,000 $ 30,000 0.0% $ - Annual Water Sampling -$ $ 21,000 $ 21,000 0.0% $ - Professional Expense 34,348$ 23,883.78 $ 20,000 $ 25,000 25.0% $ 5,000 Supplies 17,817$ 17,464.17 $ 14,000 $ 16,000 14.3% $ 2,000 Postage 1,884$ 0.00 $ 1,500 $ 2,000 33.3% $ 500 Chemicals $ 45,000 $ 45,000 0.0% $ - Vehicle Maintenance $ 4,000 $ 3,000 -25.0% $ (1,000) Small Tools & Equipment 58,474$ 53,027.51 $ 31,500 $ 40,000 27.0% $ 8,500 Primary Assessment 3,931$ 4,286.10 $ 4,000 $ 4,000 0.0% $ - In-State Travel $ 700 $ 500 -28.6% $ (200) Meetings / Seminars 709$ 654.98 $ 4,000 $ 2,000 -50.0% $ (2,000) Lodging Expense 359$ $ 1,000 $ 500 -50.0% $ (500) Meals Expense 42$ 250.00 $ 500 $ 500 0.0% $ - Mileage 412$ 127.87 $ 500 $ 500 0.0% $ - Scheduled System Maint 51,405$ 40,985.19 $ 35,000 $ 40,000 14.3% $ 5,000 Safety Clothing / Boots 1,750$ 5,917.46 $ 3,500 $ 10,000 185.7% $ 6,500 Fuel -$ 0.00 $ - $ 20,000 100% $ 20,000 Reserve for Unforseen Exp.0.00 $ 25,000 $ 25,000 0.0% $ - SUB TOTAL 414,437.00 375,456.30 447,200$ 491,000$ -$ 9.8% $ 43,800 Total Operating Budget 1,181,512$ 1,177,537$ 1,310,168$ 1,404,738$ 7.2% $ 94,570 FY2020 Water 2/25/2019 SPECIAL REVENUE FUND FY2018 FY2019 WATER DEPARTMENT - MGL Chapter 40 Section 5F FY2017 DEPT HEAD TOWN ADMINISTRATOR % CHANGE YR / YR $ CHANGE YR / YR EXPENDED EXPENDED APPROPRIATED REQUEST #1 RECOMMENDED FY2020 DEBT SERVICE EXPENSE Principal 555,000.00 $ 555,000 $ 555,000 0.0% $ - Interest 207,761.25 $ 185,434 $ 164,920 -11.1% $ (20,514) Issuance Costs 0.00 $ 10,000 $ 10,000 0.0% $ - SUB TOTAL 0.00 762,761.25 750,434$ 729,920$ -$ -2.7% $ (20,514) Water 2/25/2019 SPECIAL REVENUE FUND FY2018 FY2019 WATER DEPARTMENT - MGL Chapter 40 Section 5F FY2017 DEPT HEAD TOWN ADMINISTRATOR % CHANGE YR / YR $ CHANGE YR / YR EXPENDED EXPENDED APPROPRIATED REQUEST #1 RECOMMENDED FY2020 FRINGE BENEFITS Unemployment 0.00 $ - $ - $ - $ - Group Insurance 199,642.25 $ 189,232 $ 211,125 11.6% $ 21,893 Life Insurance 484.20 $ 484 $ 484 0.0% $ - Medicare 10,950.00 $ 12,400 $ 13,200 6.5% $ 800 Sick Leave Incentive Indirect Charges $ 130,000 Retirement 149,706.76 $ 159,499 $ 175,053 9.8% $ 15,554 SUB TOTAL 0.00 360,783.21 $ 361,615 $ 529,862 $ - 46.5% $ 168,247 GENERAL INSURANCE Workers Compensation 21,129.00 $ 23,242 $ 34,055 46.5% $ 10,813 Claims $ - $ 1,000 $ 1,000 General Liability no funding - why not? $ - $ 29,515 $ 29,515 SUB TOTAL 0.00 21,129.00 $ 23,242 $ 64,570 $ - 177.8% $ 41,328 $ - CAPITAL EXPENSE $ - Additional Equipment 0.00 $ - $ - $ - $ - Vehicles 226,354.63 $ 50,000 $ 130,000 160.0% $ 80,000 Master Plan 0.00 $ - $ 250,000 $ 250,000 Tank Repair & Maint 0.00 $ 13,000 $ - -100.0% $ (13,000) Construction 118,968.79 $ 180,000 $ 180,000 0.0% $ - SUB TOTAL 0.00 345,323.42 243,000$ 560,000$ -$ 130.5% $ 317,000 GRAND TOTAL 1,181,512.00 2,667,534.08 2,688,459$ 3,289,090$ -$ 22.3% $ 600,631 1181512 2667534.08 2688459 3289090 22.3 Water 2/25/2019 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 FY 20 BUDGET QUESTIONS DEPARTMENT: Water 1. What are the differences between the FY19 and FY20 proposed budget? The FY20 proposal will provide the same services as FY19. Fuel (Gasoline and Diesel) was added to the proposal and in prior years it was transferred from water revenues to the town as part of indirect costs. A line item was added (Office Contracts) to better track annual office expenses like fire alarm testing, Bill Master fees, Utility Cloud fees and various other expenses related to operations. 2. What are the reasons for any increases or decreases? The increase in Wages is due to contractual obligations (OPEIU, SEIU and Personal By Law Employees). The increase in Operating Expenses is due to Fuel being added rather than as an indirect and an increase in some lines due to past history trends and current balance of lines in FY19. Those lines are Professional Expenses, Supplies, Postage, Small Tools and Equipment, Scheduled System Maintenance, Safety Clothing / Boots. Some lines were also reduced for the same reason and those are: Vehicle Maintenance, In-State Travel, Meetings/Seminars, Lodging Expenses. 3. Are you adding/reducing any personnel or programs? No 4. What are your top budgeting priorities for FY20? The Water Department is independently funded through water rates. It is set up this way because all of the operational expenses are considered priorities due to the necessity of the product it provides. As far as the capital requests I would prioritize them as 1. Construction 2. Master Plan 3. Backhoe. Office of: Select Board Town Administrator 5. Are there any expenses that could be deferred? What would be the impact? Part Time funds could be eliminated and Hydrants would not get painted. The Master Plan could be postponed to a later date and would have no immediate impact on the operations. The Backhoe could be postponed to a later date and we would continue to monitor its operation. 6. Recap of revenues and their sources? I have requested a recap of Water Revenues and Expenses from Lisa Souve and anticipate it will accompany this document. 7. Are any pricing/fee changes proposed? No. The last rate increase was in 2016. 8. If your budget was level funded what would be a few major impacts to your operations? The maintenance of existing infrastructure would be negatively impacted. Construction would be limited as would crucial training of employees. 9. Are any revolving fund or receipts reserve changes proposed and for what reason? No Deane Keuch Paul Anderson Susan Brown Superintendent Doug Wilcock William Porter Board of Water Commissioners FY 19 Narrative and Capital Requests 165 Commerce Park Rd ∙ BREWSTER, MA 02631 ∙ 508-896-5454 ∙ FAX 508-896-4517 TOWN OF BREWSTER WATER DEPARTMENT Services Provided This department has mandatory monitoring and maintenance that is required for it to operate. The spring and fall are the most difficult times to schedule construction due to overlapping programs (hydrant flushing, seasonal turn on’s). Below is a brief description of the Department and a list of services provided annually. The Water Department consists of 9 field staff and 4 office. There are 135 miles of water main with 7,421 service connections to residential and commercial structures. Domestic and fire protection is maintained by two storage tanks (5 million gallons). The department reads meters and bills the customers twice a year. The ongoing meter replacement program is close to having all accounts on a radio read system. Field staff maintain existing infrastructure and install new when time permits. Monitoring of wells and treatment facilities Sampling of wells and throughout the system Flushing of all water main (done in the spring and fall) Hydrant maintenance Meter reading Cross connection testing and surveys Markouts of infrastructure Emergency repairs of leaks Curb to main replacements Meter replacements Seasonal turn ons and offs Snow removal at water facilities and assisting Highway (seasonal) Yard maintenance at 10 sites (seasonal) Building maintenance (9 structures) Responding to residents’ concerns Training required to maintain water licensing Replacement of 2” water mains with 8” and adding hydrants Replacing hydrants determined inadequate by the maintenance program Chemical deliveries and transfer of chemicals General maintenance of pumps and treatment facilities Emergency call outs Page 2 of 2 Capital Requests Purchase of Backhoe $130,000.00 The purchased Backhoe would be used for emergency repairs to existing infrastructure and the installation of new infrastructure. The existing Backhoe is still in operation but is showing signs of significant wear. The machine is serviced as recommended by the manufacturer but the transmission is slowing down and the hydraulics are getting loose. The existing backhoe would be kept as a yard machine and for use by DPW, Golf and Water as a backup. Both the new and old machines would also be available for snow removal when needed. Construction Funds $180,000.00 Annual appropriation for goods, materials and services to maintain and repair the water system. It also includes water meters for new services and replacements required under State regulation. This account is part of the Department Capital Plan and is provided for in the present water rate structure. Master Plan $250,000.00 A Master Plan is a comprehensive study of all aspects of the Water Department. The study will analyze existing operations and infrastructure. It will use historical data to predict the future needs of the community and the ability of the Department to meet those needs. The study will determine the need for future supply and identify critical capital projects. All recommendations regarding operations and capital projects will have estimated financial impacts assigned and a rate study will be completed as part of the study to ensure revenues are available to support the anticipated future needs. The last study similar in scope was performed in 2006.