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HomeMy Public PortalAbout2019.08.22 Regular Council Mintues MINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall August 22, 2019 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Work Session Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Michelle Groenevelt, Community Development Director; Morgan Bessaw, City Planner; Eric McCormick, Golf Course Superintendent; Chris Curtin, Information Systems Manager Also, in attendance was Dave Bingaman, Valley County Commissioner; Andrew Mentzer, West Central Mountains Economic Development Council; Cliff Scheline and Darlene Limbaugh, McCall Community Center Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Holmes moved to approve the agenda as submitted. Council Member Nielsen seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. MCCALL CITY COUNCIL Page 1 of 9 August 22, 2019 Regular Meeting 1. City Council Special Minutes – June 28, 2019 2. City Council Regular Minutes – July 25, 2019 3. City Council Special Minutes – July 26, 2019 4. City Council Regular Minutes – August 8, 2019 5. Payroll Report for period ending August 9, 2019 6. Clerk License Report 7. Warrant Register – GL 8. Warrant Register – Vendor 9. AB 19-182 Request to accept the Treasurer’s Report as Required by IC 50-208: Treasurer’s report of accounts and activity of office during the month of July 2019 regarding care, management, or disposition of moneys, property or business of the City. Action: The Council shall examine the report and determine whether additional information from the Treasurer is required. 10. AB 19-183 Request the Approval of the McCall Rotary Club and Parks & Recreation Memorandum of Understanding (MOU): McCall Rotary Club hosts their annual McCall Ball fundraiser each year in our Gold Glove Park. Money collected from team fees goes towards the Rotary Club’s scholarship funds. The McCall Rotary Club approached the City of McCall Parks and Recreation Department in Summer 2017, about partnering with the club to help advertise, collect program registrations and monies. The Parks and Recreation Department utilizes Team Sideline for their program registration, advertising, and participant database software. The McCall Rotary Club has set the program registration fee and will be responsible for purchasing and maintaining safe equipment for the event. The Parks and Recreation Department will advertise for the program, collect registration fees and disperse funds to the McCall Rotary Club. The department is proposed to collect 10% of the total registration fees to cover our expenses. Action: Approve the attached MOU with the McCall Rotary Club and approve the Mayor to sign all necessary documentation. Council Member Giles moved to approve the Consent Agenda as submitted. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, Council Member Nielsen, Council Member Sowers all voted aye and the motion carried. PUBLIC COMMENT Mayor Aymon called for public comment at 5:29 p.m. Claire Melvin wants to know why it costs so much to buy into the water system. City Manager Spickard and Council Member Giles responded. Public Works Director Nathan Stewart stated that he would meet with Ms. Melvin to go over the fees for the water system buy-in. Hearing no comments, Mayor Aymon closed the comment period at 5:33 p.m. MCCALL CITY COUNCIL Page 2 of 9 August 22, 2019 Regular Meeting WORK SESSION AB 19-180 Discussion and Direction for Selection of Law Firm to Provide Legal Services to the City of McCall Effective October 1, 2019 City Manager Anette Spickard presented the selection of a law firm to provide legal services to the City of McCall. As a result of the City’s Request for Proposal for Legal Services, the Council interviewed the law firms of Naylor & Hales, PC; Parsons, Behle & Latimer; and White Peterson at the beginning of the August 8, 2019 regular Council meeting. Staff requests direction on which firm to enter into negotiations with for a contract. The goal is to have a final contract for Council’s approval at the September 26, 2019 regular session with a start date of October 1, 2019. The Council shared their thoughts. Council Member Sowers liked Behle & Latimer but felt White Peterson had the best experience. Council Member Giles would like to stay with White Peterson. Council Member Holmes felt that based on interviews, White Peterson came out on top as the best choice. Council Member Nielsen and Mayor Aymon agree that White Peterson stood out. Council Member Giles moved to select the law firm of White Peterson for the provision of legal services to the City of McCall and direct the City Manager to prepare a contract for Council review and approval at the September 26, 2019 regular meeting. Council Member Sowers seconded the motion. In a roll call vote Council Member Giles, Council Member Sowers, Mayor Aymon, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. BUSINESS AGENDA AB 19-188 Request Golf Advisory Committee Member Appointment – Todd McKenna Golf Course Superintendent Eric McCormick presented the Golf Advisory Committee member appointment. The Golf Advisory Committee (GAC) has one vacancy created when Paul Stover resigned from the committee. The Golf Advisory Committee consists of six (6) members and three (3) alternate members. Appointments to the Committee shall be made by the Mayor with the concurrence and approval of the City Council and removed in the same manner. The City Clerk’s office received two letters of interest: Todd McKenna and Dave Petty. Unfortunately, Dave Petty did not qualify. At the GAC meeting on August 14, 2019, the Committee reviewed Mr. McKenna’s letter and unanimously recommends the Council appoint him to the Golf Advisory Committee. Council Member Holmes moved to appoint Todd McKenna to the Golf Advisory Committee. Council Member Giles seconded the motion. In a voice vote all members voted aye and the motion carried. AB 19-181 Receive an Update on Valley County’s Process to Update the Waterways Ordinance Applicable to Big Payette Lake City Manager Anette Spickard introduced Valley County Commissioner Dave Bingaman who presented the update on Valley County’s process to update the Waterways Ordinance. At the MCCALL CITY COUNCIL Page 3 of 9 August 22, 2019 Regular Meeting August 8, 2019 regular Council meeting, the City Council requested an update on Valley County’s next steps for creating a new waterways ordinance for regulation of Big Payette Lake. Commissioner Bingaman stated that the Commissioners are working on an Ordinance to put some of the protections back in place prior to the next boating season. The ordinance will consider some of the other lakes as well as Payette Lake. He stated that there were no clear studies regarding the wake boat technologies. He stated that a “working group” idea came up to represent the different groups of folks affected by activity on the lakes. He stated that for now the Commissioners will start with the protections and then move toward addressing the other issues and amend the code at a later time. He stated that the Commissioners plan to conduct some studies and then move forward based on the information gathered. Council Member Holmes commented that she would like to see part of the conversation to include how the ordinance will be enforced. AB 19-187 2019 West Central Mountains Economic Development Council’s Mid-Year Report Executive Director Andrew Mentzer of the West Central Mountains Economic Development Council’s (WCMEDC) presented the mid-year report. The WCMEDC charter was first adopted on July 25, 2012 and last amended on October 23, 2012. Their Charter states they formed this Council to encourage Valley County communities, businesses and organizations to act more cohesively towards an improved local economy, to solicit or assist projects that substantially strengthen the local economy (through business stimulation; community & infrastructure development; sector development), to inspire and solicit creative (“outside the box”) solutions for issues at hand, to attract businesses and economic opportunities to the region, and to assist in the creation and maintenance of a climate that fosters economic growth and viability. In his update, Mr. Mentzer shared that the Economic Summit will be on October 7 and there is a great lineup of speakers; the WCMEDC has hosted a broadband workshop with City InfoSystems Manager Chris Curtin recently and reached out to surrounding cities with a Dig Once platform; shared the efforts being made with the apprentice program; hosted two classes to the community, Entrepreneurship 101 with 11 attendees and a Non-profit seminar with Idaho Community Foundation with 29 attendees and both were well received. He stated that research efforts included a regional survey to the community based on the McCall Housing strategy and the results gathered will be shared at the Economic Summit. He has completed the Program for an Adventure Biking Platform with four routes mapped with two of those routes coming into McCall. Mr. Mentzer shared that he read an article recently that in the Northwest, gravel bikes are outselling road bikes and sees this as an opportunity for the area. He stated that the Technical school offered a chef course that was full and had a waiting list and are looking at adding more culinary training next spring. The GAP analysis is complete and was sent to the Idaho Division of Career-Technical Education office who would like to see a Career-Technical School in Valley County but now it rests in the hands of the Department of Education for forward movement. In the meantime, the individual schools in the area are looking to offer tech training programs at their schools in interim. Mr. Mentzer gave a brief overview of the Housing survey and how that tool can be used with developers. He stated that he met with 109 businesses last year to collect data and the goal is to meet with 100 more this year. A discussion is on the table of a possible Biomass facility in Lakefork and has reviewed two geothermal wells for geothermal production. Mr. Mentzer received a Gem grant to fix the water system in Yellow Pine and a grant for Donnelly to retrograde their MCCALL CITY COUNCIL Page 4 of 9 August 22, 2019 Regular Meeting sewer system to accept year-round septage for septage haulers and is in the running for a National Park Service Grant for technical assistance for recreation planning. AB 19-186 Review of the McCall Community Center Updated Bylaws and Discussion Cliff Scheline of the McCall Community Center presented the discussion about the present and future of the McCall Community Center including a bylaws update made on July 9, 2019. He expressed desire to have better communications with the City and is happy with the Library expansion. He did express some concerns with how Library Expansion may affect the Community Center as they are nothing without their own space. There is a need to have a good facility and a commercial kitchen with the ability to lock up the food and equipment areas as they have had some theft in the past. Mr. Scheline introduced the new Director, Darlene Limbaugh and gave a brief history of the name change of the Community Center. They are still the McCall Senior Citizen Center but doing business as the McCall Community Center. In an overview of the bylaws, he stated there are nine members on the board with a required member from St. Luke’s, and a member from the City. There used to be a City representative in the past and was not sure why that ceased to be, so the Center is asking for a City member to be appointed. He shared that term limits for the board members have been eliminated and stated the use of the building is extensive. Mr. Scheline shared multiple groups and events are held at the Center and some max out the space. There is Meals on Wheels program on Tuesdays and Thursdays, the Census, and Girl Scouts are among the many. The advantage of having their own building is that it allows them to schedule events around their mealtimes and he invited the Council to come for a meal. The seniors would like to keep informed and maintain communication with the City. He pointed out the current contract allows for the City to give a 90-day eviction notice and he feels that is not adequate time. With the changes happening with the Library and City Campus, he expressed again the desire for their own building and a commercial kitchen. Council Member Holmes asked how much is charged for events and he responded that it has been inconsistent, and it varies. Sometimes donations are given. Mayor Aymon asked what days the facility is in use and the response was Monday thru Thursday and an explanation given about all the different activities that goes on during the week/month including a transportation service bus. City Manager Anette Spickard addressed questions regarding maintenance and repair issues and money is set aside for those repairs. The City Building Official John Powell is the contact for repairs. George Poole, past chairman for nine years, explained all the work done on the inside is done by the Center, repairs on the outside has been done by the City. Council would like a staff liaison to be selected by the City Manager and appointed. Council Member Holmes asked if the Center has a website where the Board Members and events were listed, and the answer was no but it has a Facebook page where they will post if the kitchen is closed, etc. Community groups are welcome to use the facility. Council Member Nielsen wanted to know their thoughts about the future plans of the City Campus and their vision for the future. Mr. Scheline likes having the center open to the community, not just seniors, and shared he met with the Library Director to talk about the Center moving into the old library space. She had a proposal that he would like a copy of. He stated they were open to discussions of moving into that space so long as it meets their needs for their own facility and a commercial kitchen. He would MCCALL CITY COUNCIL Page 5 of 9 August 22, 2019 Regular Meeting like communication which would allow them to problem solve and be creative as well. Woody Woodson, has been on the Board, spoke about the different proposals that was presented for the Library expansion campus plan. AB 19-184 Request to Approve SUB-04-15 Minor Plat Amendment for Timbercrest Subdivision City Planner Morgan Bessaw presented the SUB-04-15 Minor Plat Amendment for Timbercrest Subdivision. The property owner, Continental Bank, has applied for a Minor Subdivision Plat Amendment to replat a 1.5-acre parcel within the existing Timbercrest Subdivision described as Lot 7, Block 2, to remove its identification as a “Common Lot” and to convert it to a single-family residential lot. This change has been approved by the HOA. At its August 6, 2019 regularly scheduled meeting, the McCall Area Planning and Zoning unanimously recommended minor plat amendment to City Council for approval. Planner Bessaw went over the Conditions of Approval as listed below: 1. Prior to recordation of the final plat, the applicant shall submit digital files of the amended plat in accordance with the McCall Digital Data Submission Standards (DDSS) for City of McCall review and approval. 2. The final plat shall be fully executed and recorded prior to issuance of a building permit for the subject lot. 3. The applicant shall provide the City of McCall with a .PDF copy of the recorded plat immediately upon recordation. Representative for the applicant, Amy Pemberton, Attorney, stated the purpose was only to change the classification not to change the size or easements. The Home Owners Association (HOA) has no interest in developing the lot. The lot was originally to be used for a community center that was started but never finished and has actually been a big mess. The purpose is to change from a common lot to a single-family resident lot and to remove the foundation left there. The bank is not interested in having a common lot. Council Member Nielsen asked if this meets the open space code and staff explained that at the time when this subdivision was approved there was not any PUD requirement in the code and stated there is still a common area lot in the subdivision. Council Member Holmes moved to approve Subdivision Minor Plat Amendment application SUB-04-15 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Mayor Aymon seconded the motion. Discussion Council Member Giles expressed confusion about what is being requested and asked for clarification. City Planner Bessaw clarified the HOA voted for this to be turned into a single- family residential lot. Ms. Pemberton explained there is a certificate of amendment in the application as confirmation from the HOA showing approval of this change in classification and the lot can only be divided into additional lots so long as it is vetted through the City planning process and all owners of that lot(s) would be required to be a member of the HOA. In a roll call vote Council Member Holmes, Mayor Aymon, Council Member Giles, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. MCCALL CITY COUNCIL Page 6 of 9 August 22, 2019 Regular Meeting AB 19-185 Request to Approve SUB-06-04 Minor Plat Amendment for Crystal Blue Water Condominiums City Planner Morgan Bessaw presented the SUB-06-04 Minor Plat Amendment for Crystal Blue Water Condominiums. The property owner, Net Prophet LLC, has applied for a Minor Subdivision Plat Amendment to adjust four of the originally platted multi-family condominium buildings. One duplex will be removed and turned into a common area and two other duplex sites will be converted to triplex sites. The two new triplex sites will have reduced dwelling unit footprints. The total number of platted condominiums will not change. At its August 6, 2019 regularly scheduled meeting, the McCall Area Planning and Zoning unanimously recommended minor plat amendment to City Council for approval. Planner Bessaw went over the Conditions of Approval as listed below: 1. Prior to recordation of the amended plat, the applicant shall receive final engineering approval. a. Plat Note 14 shall include the instrument number for the recorded access easement. b. Place the survey on datum on the City of McCall coordinate system 2. Prior to recordation of the final plat, the applicant shall submit digital files of the amended plat in accordance with the McCall Digital Data Submission Standards (DDSS) for City of McCall review and approval. 3. Prior to issuance of a building permit for any of the reconfigured lots, the final plat shall be fully executed and recorded. 4. The applicant shall provide the City of McCall with a .PDF copy of the recorded plat immediately upon recordation. Sasha Childs, representing the applicant, answered the questions about landscaping, the square footage of the units, and clarified the units are not deed restricted. City Planner Bessaw confirmed the landscaping plans are reviewed by the City Arborist. Council Member Holmes moved to approve Subdivision Minor Plat Amendment application SUB-06-04 as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. AB 19-179 Request Approval of the Timbercrest Downtown Permissive Encroachment Agreement Community and Economic Development (CED) Director Michelle Groenevelt presented the Timbercrest Downtown Permissive Encroachment Agreement. Timbercrest Downtown is a mixed-use building that was approved in 2004. As part of the design, there were four (4) columns/pillars/timbers which are part of the façade of the building located on the real property and the small roofs which they support, that encroach into the City’s right-of-way on the west side nd of 2 Street, two (2) 30”x30” at-the-base columns which are located on the sidewalk within the right of way the sidewalk and two (2) 36”x36” at-the-base columns on the northeast side of the building which are located on the sidewalk within the right of way. Previously, there was not an nd encroachment agreement so with the construction of the new sidewalk on 2 Street, the City MCCALL CITY COUNCIL Page 7 of 9 August 22, 2019 Regular Meeting Attorney developed the agreement. She explained the pillars are only for aesthetics and in the City right of way. City has agreed with Timbercrest to permit the encroachment until such time as one or more of the columns become deteriorated, unsafe, or when Timbercrest remodels, modifies, demolishes or otherwise substantially changes the building, or if it is razed, or destroyed by fire. City Attorney Bill Nichols explained because of prior City approvals in regard to this design, the owner has acquired a property interest in the location of the pillars, and unless the City wants to initiate an eminent domain action to have the pillars removed and pay the owner for the removal, value of the building, and the retrofitting of the roof, this agreement is needed for clarifying and documenting the situation. Currently, there are no standards in place and this agreement applies some standards for the future. Repairs that went before the Planning and Zoning Commission recently have already been approved and this agreement will not apply as it is after the fact. Staff answered questions regarding deterioration definitions. Council Member Nielson moved to approve the Timbercrest Downtown Permissive Encroachment Agreement and authorize the Mayor to sign all necessary documents. Council Member Giles seconded the motion. In a roll call vote Council Member Nielsen, Council Member Giles, Mayor Aymon, and Council Member Holmes all voted aye and Council Member Sowers voted no and the motion carried. AB 19-178 Request to Approve the Contract with DocuSign for Electronic Signature Services InfoSys Manager Chris Curtin presented the contract with DocuSign for Electronic Signature Services. In order to reduce or eliminate the need for manual signatures by City principles for better functionality and workflow for the City, staff recommends a one-year contract with DocuSign to provide secure electronic signature capability for the Mayor, City Manager, Department Heads, and City Council. The contract has been reviewed by legal counsel and found appropriate. He answered questions about the annual renewal, the proposed cost, and the type of service this contract covers. Council Member Giles moved to approve the contract for Docusign for secure electronic signature services to be provided to the City of McCall and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. AB 19-177 Request to Approve the Contract with EntryPoint, LLC for Consulting Services for RAPID InfoSys Manager Chris Curtin presented the contract with EntryPoint, LLC for consulting services for RAPID. EntryPoint was instrumental in the construction and build of the City of Ammon fiber project from beginning to end. Due to the company’s experience, staff recommends entering into a one-year term contract with EntryPoint to provide consulting services for the City’s implementation of the fiber utility (RAPID) project. The contract has been reviewed by legal counsel and found appropriate. MCCALL CITY COUNCIL Page 8 of 9 August 22, 2019 Regular Meeting InfoSys Manager Curtin answered questions regarding Frontier, where the fiber is installed, and gave a brief explanation of the future roll out of the program. At this point, the program is still in the research and development stage and the fiber that has been already installed is specifically to connect the City entities. The Council expressed some concern as to what the deliverables would be with this contract. There was discussion about hiring a consultant and the terms in the agreement. Council Member Giles moved to approve the EntryPoint, LLC contract for consulting services for the City of McCall fiber utility (RAPID) fiber project and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Giles, Council Member Holmes, Mayor Aymon, and Council Member Nielsen all voted aye and Council Member Sowers voted no and the motion carried. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Staff is working to plan a meeting on September 11 with rd the Idaho Transportation Department to do a tour of 3 Street, Deinhard and Boydstun Lanes. thth Council Member Holmes will be absent on October 24 and 25. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 7:30 p.m. ATTEST: Jackie J. Aymon, Mayor BessieJo Wagner, City Clerk MCCALL CITY COUNCIL Page 9 of 9 August 22, 2019 Regular Meeting