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HomeMy Public PortalAbout2019.10.10 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall October 10, 2019 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Hearing Department Reports Public Comment Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Aymon called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Aymon, Council Member Giles, Council Member Holmes, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Delta James, Economic Development Planner; Morgan Bessaw, City Planner; Kurt Wolf, Parks and Recreation Director; Rick Stein, Airport Manager; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Justin Williams, Police Chief; Nathan Stewart, Public Works Director Also present were April Whitney, McCall Area Chamber of Commerce; Michael Jobes, Synergy Development and Resolute Land Holdings Mayor Aymon led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Mayor Aymon asked for the Chamber report to be moved up to be presented before the public hearing. Council Member Holmes moved to approve the agenda as amended moving the monthly Chamber report to before the public hearing. Council Member Giles seconded the motion. In a voice vote all members voted aye and the motion carried. MCCALL CITY COUNCIL Page 1 of 9 October 10, 2019 Regular Meeting CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. Items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for period ending September 20, 2019 2. Clerk License Report 3. Warrant Register – GL 4. Warrant Register – Vendor 5. Accept the Following COMMITTEE MINUTES a. Airport Advisory Committee – 2019 - July 11 b. Airport Advisory Committee – 2019 – September 5 c. Golf Advisory Committee – 2019 – July 10 d. Golf Advisory Committee – 2019 – August 14 e. Library Board of Trustees – 2019 – August 22 f. Library Board of Trustees – 2019 – August 28 g. Planning and Zoning Commission – 2019 – August 6 6. AB 19-215 Request to Approve Engineering Services Agreement for Crestline Engineers for the East Park Street Reconstruction Phase: Public Works/Streets is in the beginning stages of the engineering design of the reconstruction of Park Street (between 4th and Thompson), which is scheduled to be built in Summer 2020. The first phase of the project will be to conduct a preliminary design. This phase will include topographic surveying and preliminary roadway, sidewalk, bike lane and utility layouts as well as construction cost estimation and conflict (Right of Way encroachments, topographic constraints, etc.) identification. The City is proposing to use Crestline Engineers to complete the engineering design for this project (see attached proposal). Crestline Engineers has designed the Thompson Place PUD which is: directly east of the project area, will be constructed at the same time, and will serve as the future existing conditions for which the City’s project must be designed to connect. Substantial efficiencies and benefits are recognized by utilizing the same engineering firm (including engineering data, surveying sharing, contractor value engineering, etc.) and are recognized in all phases of project implementation. Once the preliminary engineering design is completed, Crestline will provide a proposal for final engineering design which will progress the design of the project through bidding and construction contract award. This project is being funded by both Tourism LOT and Streets Department funds. Action: Approve the Agreement for Preliminary Engineering Service with Crestline Engineers, dated 9/24/19, and authorize the Mayor to sign all necessary documents. Council Member Sowers moved to approve the Consent Agenda as submitted. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. MCCALL CITY COUNCIL Page 2 of 9 October 10, 2019 Regular Meeting REPORTS Chamber of Commerce April Whitney of the McCall Area Chamber of Commerce reported the magazine is due to come out on November 1 and she pointed out some highlights in the magazine including a piece on snow removal. She shared the Happy Holiday guide is calling for community events, and the Chamber is now sponsoring McHalloween, an adult Halloween party, at the Northfork Lodge. PUBLIC HEARING AB 19-216 Request to Approve PUD-19-03, SUB-19-06, and Associated Development Agreement for Broken Ridge Commons Mayor Aymon opened the public hearing at 5:35 p.m. City Planner Morgan Bessaw presented the PUD-19-03, SUB-19-06, and Associated Development Agreement for Broken Ridge Commons. The property owner, Resolute Land Holdings, has applied for a Planned Unit Development General Plan, Subdivision Preliminary Plat, and associated Development Agreement for Broken Ridge Commons, a mixed-use development to include four (4) live work units, twelve (12) micro townhomes, a movie theatre and restaurant, coffee shop, cross-fit/ yoga studio, and storage facility. At its August 6, 2019 regularly scheduled meeting, the McCall Area Planning and Zoning unanimously recommended the PUD general plan, Subdivision preliminary plant, and associated development agreement to City Council for approval and approved the associated design review and scenic route applications. City Planner Bessaw explained the Conditions of Approval listed below: 1. All applications shall be contingent upon one another. 2. Prior to scheduling of the Planned Unit Development Final Plan and Subdivision Final Plat applications in front of the McCall Area Planning and Zoning Commission, the applicant shall: a. Provide a revised plat which includes revisions requested by the City Engineer: i. The final plat shall comply with the City’s digital data submission standards (DDSS); additional information is needed on the plat: 1. Control point ties from two separate boundary monuments to two City of McCall control points shall be identified and include with bearings and distance data. 2. Add a note on the plat that specifies the basis of bearing and where distances described (Ground vs. State Plane Grid). ii. All proposed and modified easements (water, sewer, utility, and snow storage) shall be formally documented with signed declarations and recorded with the plat. b. Provide a traffic impact study to the City and Idaho Transportation Department for review. MCCALL CITY COUNCIL Page 3 of 9 October 10, 2019 Regular Meeting 3. Prior to any site work or disturbance, the applicant shall prepare final design plans and a stamped stormwater drainage report for review and receive engineering approval from the McCall City Engineer for project final civil designs. 4. Any existing overhead utilities along the property frontage, other than the primary transmission line, and all new utilities shall be installed underground, and any future propane tanks shall be placed underground. 5. Prior to issuance of a building permit, the applicant shall: a. Prepare final design plans and a stamped stormwater drainage report for review and approval by the City Engineer. b. Financially assure completion of all deferred public improvements in compliance with the applicable provisions of the McCall City Code (MCC 9.6.067). c. The applicant shall receive final approval from McCall Fire for the proposed building plans. d. Receive approval from Central District Health Department. e. Receive approval from the Payette Lakes Recreations Water and Sewer District for all sewer improvements. The applicant shall adhere to all PLRWSD requirements. f. Provide shall submit specifications for all proposed light fixtures demonstrating that site and exterior building lighting will comply with the McCall Outdoor Lighting Ordinance 3.14. 6. Prior to issuance of a final Certificate of Occupancy, the applicant shall: a. Complete the onsite improvements including landscaping, walkways, site grading, storage buildings, trash enclosures, lighting, and amenities, as shown in the Applications for PUD-19-03, SUB-19-05, and associated development agreement. b. Complete all off-site street, sidewalk, utility and stormwater improvements as represented in the final civil plans approved by the McCall City Engineer. c. Building numbers shall be installed in accordance with McCall Addressing Guidelines. d. Meet the Mixed-Use Guarantees requirements, as detailed within Article II of the associated development agreement. e. Adhere to the Phasing Plan as detailed in Article III of the associated development agreement. 7. A full set of as built (record) drawings of all improvements intended for public use and maintenance, including, but not limited to, water and sewer lines, and including also private and public streets, shall be furnished to the City within sixty (60) days of completion of the construction. 8. Prior to execution and recordation of the Subdivision Final Plat the applicant shall provide digital files of the plat in accordance with the McCall Digital Data Submission Standards. 9. Pursuant to McCall City Code (MCC 9.2.06.H), preliminary subdivision plat approval shall lapse and become void whenever the applicant has not applied for final plat approval within eighteen (18) months from the date of preliminary plat approval by McCall City Council. Alternatively, the applicant shall revise their Development Agreement with the City to include a phasing plan and completion timeline. 10. The PUD General Plan approval shall lapse and become void in the applicant has not submitted for PUD Final Plan approval within eighteen (18) months of approval of the PUD General Plan. Michael Jobes, representing Synergy Development and Resolute Land Holdings, shared how the vision for the development has grown into a community and gave a back story on the inclusion of a movie theater, restaurants, and yoga/CrossFit studio. He spoke about all the pathways and MCCALL CITY COUNCIL Page 4 of 9 October 10, 2019 Regular Meeting landscaping. He answered questions regarding costs for the studios, the movie venue, and micro townhouse design. There was a brief discussion with staff regarding the right of way and Idaho Transportation Department (ITD) concerns, access points, phasing of the project, mixed-use code, and parking areas. There was a brief discussion regarding city owned property and the Park Department requirements for the project and long-term goals. Public Comments Bob Lorimer of 204 Broken Creek Street commended the developer and stated the project looks great, but he is concerned with the number of children and the increase of traffic through the area. He asked if the Council would reconsider the access locations. He pointed out with the 3-bedroom condos, he feels there is going to be some issues with the parking. Dwain Sanders of 206 Broken Creek Street is concerned with parking. Currently, there is already some issues with parking. He agreed with Mr. Lorimer about the 3-bedroom condos that most occupants will have two cars then add in people vying for the commercial areas, he feels it will cause problems and he wants to make sure there this is vetted now before the project is finalized. Mr. Jobes pointed out they had tried to get access off of Boydstun and is looking forward to the traffic study. He believes more parking will be available as the project comes together and pointed out the parking meets the requirement. They are dealing with a project that was already underway, so the planning is a bit more challenging than if it was the beginning of the project. City Planner Bessaw reiterated the condos are allotted 2 parking spaces and the applicant is proposing 93 new parking spots across the development. Council Member Giles expressed concern that with the current housing market, multiple families and/or renters will share a condo bringing more cars into the mix and believes the parking may not be adequate. Staff answered question regarding the access points and there was a brief discussion regarding the parking. Mayor Aymon closed the public hearing at 6:27 p.m. The Council shared their thoughts. Council Member Sowers thinks it is a good project, feels the parking is an issue for the developer, and believes the access is good. Council Member Giles is only concerned with parking. He feels there needs to be more parking around the theater and there will be a problem but will defer to the developer. Council Member Holmes feels there may be some management issues in terms with parking as she has seen multiple renters moving into one home more and more recently and feels the management will need to address as the project continues. Council Member Nielsen agrees with the other Council members’ comments. With the commercial attraction that will bring people in, while though a property owner issue today, it will become a city enforcement issue as the traffic will overflow onto the streets. He is concerned with safety issues for an emergency fire call and all parking is full. He is disappointed the micro townhomes are not deed restricted but overall feels it is a good development. Council Member Sowers moved to approve Planned Unit Development General Plan application PUD-19-03 and Subdivision Preliminary Plat application SUB-19-06, the associated development agreement as recommended by the McCall Area Planning and Zoning Commission and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council MCCALL CITY COUNCIL Page 5 of 9 October 10, 2019 Regular Meeting Member Holmes, and Mayor Aymon all voted aye, Council Member Giles and Council Member Nielsen each voted no, and the motion carried. DEPARTMENT REPORTS City Manager City Manager Anette Spickard gave an updated on her Heartland High School career talk presentation, her meeting with the McCall Community Center, Idaho Department Parks & Recreation, and the Library Board. She gave a reminder about the Employee Wellness Clinic and shared the Snow in the City program is in the process of update to include the new snow removal of downtown. Airport Airport Manager Rick Stein gave an update on some plans for a new hangar for Dew Aviation, Film location agreement, and reported Gem Air Lease Agreement, who provides flights to the back country, is looking for a more long-term lease opportunity. The Pioneer Hangar was approved for designation by the Idaho State Historical Society and now will go to U.S. National Park Service for consideration to be added to the National List of Historical Places. He reported the taxiway is on schedule and the environmental assessment was accepted by the Federal Aviation Administration with some wetland consideration. Clerk City Clerk BessieJo Wagner reported on the Local Option Tax revenue has been good and all the projects will be funded and any extra will go to the Library expansion. She gave an update on the licenses and permits and shared the latest on the upcoming election. Community Development Economic Development Planner Delta James reported on a local housing development on Davis Ave., the code update, GIS, building permits, and on the Planning and Zoning Commission schedule. Golf Course Golf Course Superintendent Eric McCormick reported the golf course is still open and gave an update on what staff is doing to wrap up the season to prepare the course for winter and the challenges to be dealt with by the early cold front that came in the first of October. Depending on the weather, the course is open until the end of October on a typical year. Information Systems Manager InfoSystems Manager Chris Curtin shared the ground work is complete for the conduit installation for fiber, gave an update on the core switches in the main server room, and reported the online credit card payments option is moving forward with an anticipated January launch. Library City Manager Anette Spickard reported in the Library Director’s absence. She gave an update on staff hiring, briefly touched on events, the public involvement sessions with the consultants for the expansion project, the Board of Trustees training, and shared the McCall Library Board of Trustees is respected around the State and looked to as a positive example of how to run a library system. MCCALL CITY COUNCIL Page 6 of 9 October 10, 2019 Regular Meeting Parks & Recreation Parks & Recreation Director Kurt Wolf reported the pre-registration for the winter programs is filling up, shared highlights of the No School Fun Days program and Special Events, and gave an update on staffing, capital projects at Riverfront Park, and the restringing of the tree with Christmas lights. He answered questions about the snow removal program. Police Police Chief Justin Williams reported the department is still short two officers and regardless of advertising the positions, no applications have come in. He shared the e-ticket program will be going live by the end of the month and four officers worked the concession stand at the McCall- Donnelly High School Homecoming game night and gave an update on the National Drug Takeback Day event. Public Works Public Works Director Nathan Stewart gave an overview of the downtown construction project. Weather issues has slowed down progress; however, the paving, which is dependent on the weather, should be happening soon. Undergrounding of utilities is scheduled to start, pavers are going in and that project will carry into next spring. He reported there will be a lull in the downtown construction for a time while waiting for funds to regenerate. The roads that have been disturbed will be paved and the Streets crew will deal with potholes. The Idaho Transportation Department rd is responsible for potholes on 3 and Lake Streets who has not committed if they will get to them anytime soon. He gave an update on the Public Works facility study, the Mission Street reconstruction project, the Deinhard/Boydstun Lane corridor study, the American Public Works Association National conference, and Street/Water activity and maintenance projects. PUBLIC COMMENT Mayor Aymon called for public comment at 7:17 p.m. Hearing no comments, Mayor Aymon closed the comment period. BUSINESS AGENDA AB 19-218 Request to Appoint Mike Weiss to the Airport Advisory Committee Airport Manager Rick Stein presented the Airport Advisory Committee (AAC) member appointment. The Airport Advisory Committee is established pursuant to Idaho Code Section 50- 210, to advise and make recommendations to the McCall City Council on matters pertaining to the safety, operation, and maintenance of the McCall Municipal Airport. The member position of Mike Weiss had expired, and the position was advertised in the Star-News for two weeks as required by City Code. Three (3) citizens requested consideration for the appointment. Mr. Weiss (incumbent); Gary Caseri; and Carey Freeland all applied for the position and letters of interest were received. The AAC unanimously recommended reappointment of Mr. Weiss to the Airport Advisory Committee. Council Member Holmes moved to reappoint Mike Weiss to the Airport Advisory Committee for three-year term to expire August 30, 2022. Council Member Giles seconded the motion. In a roll call vote all members voted aye and the motion carried. MCCALL CITY COUNCIL Page 7 of 9 October 10, 2019 Regular Meeting AB 19-214 Request to authorize the Public Art Advisory Committee to issue the Call to Artists for the Downtown Public Art Project Economic Development Planner Delta James presented the Public Art Advisory Committee to issue the Call to Artists for the Downtown Public Art Project. At the Council’s July 26, 2019 joint work session with the McCall Public Art Advisory Committee (PAAC), the Council remanded the downtown public art project to the PAAC for artwork selection and provided guidance for the project which is articulated within the Artist Call for Applications as follows: • Originate from a design process led by community input • Contribute to 2nd Street as the city’s center and a flexible event and gathering place • Highlight and celebrate McCall’s unique history, character and/or environment • Be interactive and/or functional to maximize community engagement with the artwork • Be durable, low maintenance, and appropriate for McCall’s climate The artist selection process begins with issuance of a Call to Artists (aka Request for Qualifications (RFQ)). The PAAC recommends that the public art opportunity be open to individual artists and artist teams, age 18 and over, living within Idaho or within a contiguous state/province (Washington, Oregon, Nevada, Utah, Wyoming, Montana, British Columbia). Artists living elsewhere that have a demonstrated connection to McCall will also be considered, however preference will be given to Idaho artists. The artwork parameters are: • Originate from a design process led by community input • Contribute to 2nd Street as the city’s center and a flexible event and gathering place • Highlight and celebrate McCall’s unique history, character and/or environment • Be interactive and/or functional to maximize community engagement with the artwork • Be durable, low maintenance, and appropriate for McCall’s climate Economic Development Planner Delta James went over the Public Art process and selection of the committee, and covered some examples of possible art, eligibility of artist, timeline and process. Council Member Holmes moved to authorize the Public Art Advisory Committee to issue the Call to Artists for the downtown public art project. Council Member Sowers seconded the motion. In a roll call vote Council Member Holmes, Council Member Sowers, Mayor Aymon, Council Member Giles, and Council Member Nielsen all voted aye and the motion carried. AB 19-219 Request for Approval of a Film Location Release at McCall Municipal Airport for LWT Enterprises, Inc. Airport Manager Rick Stein presented the Film Location Release at McCall Municipal Airport for LWT Enterprises, Inc. LWT Enterprises, Inc. has requested permission to film segments of the Discovery Channel’s River of No Return television production on City-Owned airport property. LWT has a filming agreement with Sawtooth Aviation and both want to film Sawtooth’s aircraft on the airport’s ramp. The release has been reviewed by the City Attorney and no objections were noted. There was a brief discussion on the length of the contract and the Council agreed to amend the agreement to a one-year term to revisit at that time if it needs to be extended. The show is airing Sundays at 9:00 p.m. Eastern/Pacific time on the Discovery Channel. MCCALL CITY COUNCIL Page 8 of 9 October 10, 2019 Regular Meeting Council Member Holmes moved to approve the Location Release between the City of McCall and LWT Enterprises, Inc. as amended for one year and authorize the Mayor to sign all documents. Council Member Giles seconded the motion. In a roll call vote Council Member Holmes, Council Member Giles, Mayor Aymon, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. AB 19-217 McCall Police Department Presentation of Public Safety for the Summer of 2019 Police Chief Justin Williams presented a summarization of public safety for the 2019 Summer Months. He shared the statistical comparisons of the last three years and explained the reason behind the increase in traffic complaints and the decrease in arrests. Attaining the proper staffing levels has been difficult and this affects the number of traffic stops and arrests that are made. There was a lengthy discussion regarding the hiring environment. Chief Williams shared the current societal environment has created a reduction in people going into law enforcement and it is difficult to compete with larger towns for staff He explained the department's advertising efforts and stated McCall has now fallen behind what the County offers for salaries due to pay rate increases lately. This puts the City at a disadvantage because of the lower pay and rising housing costs. Also, if a person is hired and not Post certified, it takes a year to get the person through the program and into the staff rotation. Council Member Giles asked if exit interviews are conducted. Chief Williams stated that they do not do exit interviews, but he knows most are drawn away by better pay and career options by entities such as the Idaho State Police (ISP). ISP has an incentive program that bumps up pay in varying ways as well as there are more options for career choices. He shared he has focused on allowing his officers to pursue what they are passion about, encourages training in those areas, and allows them to train the rest of the staff on what they have learned. This helps with job satisfaction and retention. Staff is conducting a study on the wage disparity and options to fix the issue which will be presented to the Council once it is completed. The City has not yet been put in a position where the level of service has decreased, or the officers or public safety has been compromised but it is something Chief Williams worries about and is working proactively to alleviate the issue. Staff has been working on the new Code Enforcement officer position. The position will receive animal control certification. In summary, overall it was a typical summer with more complaint calls regarding short term vacation rentals. Going into the shoulder season, the focus will be on local issues such as traffic concerns and narcotic issues as there will be less need for crowd control. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. ADJOURNMENT Without further business, Mayor Aymon adjourned the meeting at 8:03 p.m. ATTEST: _ SEA '�y c ackie J. Ay , Ma or E = O essieJo W.%'fir, City''eJ '0; 1�o..�' L MCCALL CITY COUNCIL williu nD t`�� Page 9 of 9 October 10, 2019 Regular Meeting