HomeMy Public PortalAbout050_010_20130718SpecialMeetingMinutes City Council Minutes 20130718
Mayor Buelterman called the special city council meeting to order at 2:00PM on July 18, 2013.
Those present were Paul Wolff, Tom Groover, Jan Fox, Barry Brown and Bill Garbett. Also
attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Angela Hudson,
Finance Manager; George Reese, Water/Sewer Department and Janet LeViner, Clerk of Council.
Mayor pro tern Wanda Doyle was excused as she was on vacation.
Consideration of Bids, Contracts, Agreements and Expenditures
To obtain the City Council's approval through a resolution to amend the Water &
Sewer Fund FY 2013-14 Operating Budget and Capital Budgets by adding a new
capital line item, Sewer Main #3 Replacement for $302,000 and to cover the cost by
re-appropriating $130,000 from the Operating Budget to the Capital Budget; and re-
appropriate funds for two capital projects covering $175,000 to the new capital line
item. Jan Fox made a motion to transfer $302,000 from the Greenspace Fund in the General
Fund to the Water/Sewer Fund to the Sewer Main #3 Replacement line item. Paul Wolff
seconded. Vote was unanimous.
To obtain the City Council's approval to award an emergency contract to BRW
Construction Group, LLC for up to $200,000 total to repair and replace the sewer
force main lines at lift station number 3 in order to ensure the safety of the public's
health, property and environment. Mr. Hughes stated the record needs to reflect that this
meeting is being held as a result of an emergency that poses an imminent threat/danger to the
public health and safety of the residents of Tybee Island as mayor and council are not afforded
the luxury of going through the full Public Works Construction Law with notice, advertisement
and bidding. The emergency is the possible discharge of untreated sewage into marsh and/or
streets. Bill Garbett made a motion to approve the contract as amended to replace the
language "repair" with "replacement". Barry Brown seconded. Discussion: Mr. Hughes
asked that the language be added: "to replace 37001f and not to exceed as cost a total of
$200,000 for pump station #3". Bill Garbett amended his motion, Barry Brown seconded.
Vote was unanimous.
Consideration of Ordinances, Resolutions
First Reading, 25-2013 Amendment to Capital Budget FY2014, Water/Sewer. Jan
Fox made a motion to approve as written. Paul Wolff seconded. Vote was unanimous. Tom
Groover made a motion to adopt the Resolution to accept the contract to replace 37001f with
the contract not to exceed $200,000 as mayor and council are acting on this under emergency
circumstances and using that exception under the Public Works Construction Law. Barry
Brown seconded. Vote was unanimous.
Paul Wolff made a motion to adjourn. Tom Groover seconded. Vote was unanimous.
Meeting adjourned at 2:45PM