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HomeMy Public PortalAbout08-04-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, AUGUST 4, 2011 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, August 4, 2011, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens, Community Development Specialist Sharon Palmer, Assistant Fire Chief Oscar Abner, Dave Mears and Ebony Stevens, The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the July 29, 2011 meeting. Foster moved to amend the minutes to reflect that one of the Handicapped Parking sign renewals located at 611 South `B" Street for Arthur John Bell should have been presented as a New Handicapped Parking sign and approved as such with a second by Lawson. The motion was unanimously passed. Foster then moved to approve the amended minutes with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for August 5, 2011 in the amount of $76,050.36. She explained of that total $29,590.09 was paid to the Wayne County Treasurer for the City's portion of 911 Salaries and benefits. Lawson moved to approve with a second by Foster. The motion was unanimously passed. TRICK OR TREAT A. Robinson told the board as an FYI that Trick or Treat will be observed on Monday, October 31, 2011 from 5:00 PM to 7:00 PM. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Change Order No. 1 to Board of Works Minutes August 4, 2011 Page 2 of 3 Contract No. 116 -2010 with Milestone Contractors for the Street and Drainage Project at N.W. "T" and N.W. 11th Street in the increased amount not to exceed $6,173.86. Lawson moved to approve with a second by Foster. The motion was unanimously passed. RESOLUTIONS A. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Resolution No. 6 -2011 that gives permission to Tony Foster and / or Sharon Palmer to sign documents for the City of Richmond to purchase properties from the Wayne County Board of Commissioners in connection with the NSP -3 Grant. Lawson moved to approve with a second by Foster. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Contract No. 91 -2011 with Star Development to provide Administrative Services for the Neighborhood Stabilization Program (NSP -3). Foster moved to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 112 -2011 that is a Project Coordination Agreement for the Manor Drive Project with INDOT. Lawson moved to approve with a second by Foster. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 114 -2011 with Towers Fire Apparatus for 35 sets of Bunker Gear for the Fire Department in the amount of $65,180.50. Foster moved to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 115 -2011 with Haiges Machinery, Inc for providing and installing a Washer - Extractor and Gas Dryer for the Fire Department in the amount of $13,127.66. Foster moved to approve with a second by Lawson. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Contract No. 116 -2011 with Richard D. Lee Appraisal & Consulting Service to provide appraisals for the NSP -1 Projects not to exceed $250.00 per property. F. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Contract No 117 -2011 with Dickman Appraisal Service to provide appraisals for the NSP -1 Projects not to exceed $270.00 per property. Foster moved to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes August 4, 2011 Page 3 of 3 BID OPENINGS A. Robinson brought to the board a bid opening for Street Milling / Paving 2011 — Phase 2. There was one bid submitted by Milestone Contractors in the amount of $161,476.10. To adjust manhole casting the cost would be $285.00 each and to replace manhole castings that are furnished by Richmond Sanitary the cost would be $475.00 each. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk