HomeMy Public PortalAbout08-04-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, AUGUST 4, 2011
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, August 4, 2011, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Director of Public
Works and Engineering Greg Stiens, Community Development Specialist Sharon Palmer,
Assistant Fire Chief Oscar Abner, Dave Mears and Ebony Stevens,
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the July 29, 2011 meeting.
Foster moved to amend the minutes to reflect that one of the Handicapped Parking sign renewals
located at 611 South `B" Street for Arthur John Bell should have been presented as a New
Handicapped Parking sign and approved as such with a second by Lawson. The motion was
unanimously passed. Foster then moved to approve the amended minutes with a second by
Lawson. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for August 5, 2011 in
the amount of $76,050.36. She explained of that total $29,590.09 was paid to the Wayne County
Treasurer for the City's portion of 911 Salaries and benefits. Lawson moved to approve with a
second by Foster. The motion was unanimously passed.
TRICK OR TREAT
A. Robinson told the board as an FYI that Trick or Treat will be observed on Monday,
October 31, 2011 from 5:00 PM to 7:00 PM.
CHANGE ORDERS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Change Order No. 1 to
Board of Works Minutes
August 4, 2011
Page 2 of 3
Contract No. 116 -2010 with Milestone Contractors for the Street and Drainage
Project at N.W. "T" and N.W. 11th Street in the increased amount not to exceed
$6,173.86. Lawson moved to approve with a second by Foster. The motion was
unanimously passed.
RESOLUTIONS
A. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Resolution No. 6 -2011
that gives permission to Tony Foster and / or Sharon Palmer to sign documents for
the City of Richmond to purchase properties from the Wayne County Board of
Commissioners in connection with the NSP -3 Grant. Lawson moved to approve with
a second by Foster. The motion was unanimously passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Contract No. 91 -2011 with
Star Development to provide Administrative Services for the Neighborhood
Stabilization Program (NSP -3). Foster moved to approve with a second by Lawson.
The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Contract No. 112 -2011 that is
a Project Coordination Agreement for the Manor Drive Project with INDOT. Lawson
moved to approve with a second by Foster. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Contract No. 114 -2011 with Towers Fire Apparatus
for 35 sets of Bunker Gear for the Fire Department in the amount of $65,180.50.
Foster moved to approve with a second by Lawson. The motion was unanimously
passed.
D. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Contract No. 115 -2011 with Haiges Machinery, Inc
for providing and installing a Washer - Extractor and Gas Dryer for the Fire
Department in the amount of $13,127.66. Foster moved to approve with a second by
Lawson. The motion was unanimously passed.
E. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Contract No. 116 -2011
with Richard D. Lee Appraisal & Consulting Service to provide appraisals for the
NSP -1 Projects not to exceed $250.00 per property.
F. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Contract No 117 -2011
with Dickman Appraisal Service to provide appraisals for the NSP -1 Projects not to
exceed $270.00 per property. Foster moved to approve with a second by Lawson.
The motion was unanimously passed.
Board of Works Minutes
August 4, 2011
Page 3 of 3
BID OPENINGS
A. Robinson brought to the board a bid opening for Street Milling / Paving 2011 — Phase
2. There was one bid submitted by Milestone Contractors in the amount of
$161,476.10. To adjust manhole casting the cost would be $285.00 each and to
replace manhole castings that are furnished by Richmond Sanitary the cost would be
$475.00 each.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk