HomeMy Public PortalAbout12.05.2023 City Council Meeting Packet Posted 12/1/2023 Page 1 of 1
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, December 5, 2023
7:00 P.M.
Medina City Hall
2052 County Road 24
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. MOTION TO DELEGATE DUTIES TO PRESIDE OVER THE
MEETING TO COUNCIL MEMBER ALBERS
IV. ADDITIONS TO THE AGENDA
V. APPROVAL OF MINUTES
A. Minutes of the November 21, 2023, Regular City Council Meeting
VI. CONSENT AGENDA
A. Approve 2024 Tobacco License Renewals
B. Approve Personnel Policy 8.95 Severe Weather
C. Approve Resolution Accepting Donation from Steve Lundell
D. Authorize Recruitment for Temporary Election Assistants
E. Approve Brush Grinding and Compost Removal Services Agreement with Minnesota Topsoil
VII. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VIII. PRESENTATION
A. Resolution Recognizing Police Officer Keith Converse for 20 Years of Service
IX. NEW BUSINESS
A. 2024 Budget
1. Budget and Tax Levy Presentation – Public Comment
2. Resolution Approving 2024 Final Tax Levy
3. Resolution Approving 2024 Final Budget
B. Ordinance Adopting an Amended Fee Schedule – Public Hearing
1. Ordinance Adopting an Amended Feed Schedule for 2024
2. Resolution Authorizing Publication of Ordinance by Title and Summary
C. Ordinance Amendment – Nonconforming Uses and Structures
1. Ordinance Amending Chapter 8 of the City Code Pertaining to Nonconforming Uses and
Structures
2. Resolution Authorizing Publication of Ordinance by Title and Summary
X. CITY ADMINISTRATOR REPORT
XI. MAYOR & CITY COUNCIL REPORTS
XII. APPROVAL TO PAY BILLS
XIII. ADJOURN
Meeting Rules of Conduct to Address
the City Council:
• Fill out & turn in comment card
• Give name and address
• Indicate if representing a group
• Limit remarks to 3 minutes
(period may be reduced by
Council)
Mayor Kathleen Martin will
participate in the meeting virtually
from the Main Floor Hallway
Sonoma Community Center
276 East Napa Street
Sonoma, CA 95476
1
MEMORANDUM
TO: Medina Mayor and City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: November 30, 2023
DATE OF MEETING: December 5, 2023
SUBJECT: City Council Meeting Report
VI.CONSENT AGENDA
A. Approve 2024 Tobacco Licenses Renewals – All applicants have submitted the renewal
paperwork and payment. Staff recommends approval.
See attached memo.
B.Approve Personnel Policy 8.95 Severe Weather – The policy has been updated to be
consistent with changes made on October 17, 2023, to policy 5.40 Sick and Safe Leave.
The severe weather policy is amended to include sick and safe leave under section 2 and
to clarify language regarding work attendance expectations when City offices are closed
due to a severe weather event. Staff recommends approval.
See attached memo and policy.
C.Approve Resolution Accepting Donation from Steve Lundell – On November 21, 2023,
the police department received a check for $2,500 from Steve Lundell and family as a
donation for the 2024 Cops ‘n Bobbers Event. Staff recommends approval.
See attached resolution.
D.Authorize Recruitment for Temporary Election Assistants – Every election year the City
hires one to three temporary full-time election assistants during the 46-day absentee
voting period. In 2024, there will be three elections which each require 46-days of
absentee voting prior to election day. Additionally, in 2024 cities are required to provide
increased weekend voting hours. In the past, staff recruited the assistants from the
existing pool of election judges. As it has become increasingly difficult to recruit to fill
this role from our existing pool of election judges, staff is requesting authorization to post
the openings to the public on the city website and the League of Minnesota Cities career
page to increase the applicant pool. As absentee voting continues to be a popular voting
option, staff recommend approval of the authorization to hire one to three temporary
election assistants.
See attached memo and job description.
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E.Approve Brush Grinding and Compost Removal Services Agreement with Minnesota
Topsoil – After soliciting multiple sources, Public Works Director Steve Scherer obtained
two quotes for brush grinding removal and compost removal services. It is the
recommendation of staff to award the contract to Minnesota Topsoil for brush grinding
and removal and compost removal services.
See attached memo and contract.
VIII.PRESENTATION
A.Resolution Recognizing Police Officer Keith Converse for 20 Years of Service – Police
Officer Keith Converse has contributed greatly to Medina during his 20 years of service
to the City. Acting Mayor Albers will read the resolution and honor Keith for his 20 years
of service.
See attached resolution.
IX. NEW BUSINESS
A.2024 Budget - The preliminary property tax levy in the amount of $6,139,990 was approved
at the City Council meeting on September 5, 2023. Staff recommends decreasing the
property tax levy by $35,346 to $6,104,644, due to health insurance decreases. Staff
recommend approval of the 2024 Budget.
Recommended Motions:
1. Adopt Resolution Approving the 2024 Final Tax Levy
2. Adopt Resolution Approving the 2024 Final Budget
B.Ordinance Adopting an Amended Fee Schedule – Public Hearing – Staff has updated the
attached fee schedule to reflect changes for 2024. This item has been noticed and a public
hearing will be held at this meeting prior to Council action on the ordinance.
Recommended Motions:
1.Move to adopt ordinance adopting an amended fee schedule for 2024.
2.Move to adopt resolution authorizing publication of ordinance by title and summary.
C.Ordinance Amendment – Nonconforming Uses and Structures – Subd. 1e. of Minnesota
Statute 462.357 establishes certain protections for legal nonconformities, commonly referred
to as “grandfathered rights.” Nonconformities are uses or conditions (such as building
setbacks) which met relevant requirements when originally began, but no longer conform
because the community subsequently made changes to the zoning requirement. Historically,
nonconformities were allowed to be continued so long as they were not discontinued for a
year. Regular maintenance and repair could be made, but generally expansions would not
be permitted. The policy was that by limiting expansion and improvement, the use would
phase out over time. However, the statute was updated around 2004 to allow “replacement,
restoration, or improvement.” Staff has included optional proposed changes in the attached
ordinance and the Planning Commission did not raise issue with their inclusion. Staff is
requesting City Council review and discuss the proposed changes.
3
Recommended Motions:
1.Move to adopt the ordinance pertaining to nonconformity uses and structures.
2.Move to adopt the resolution authorizing publication by title and summary.
XI.APPROVAL TO PAY BILLS
Recommended Motion: Motion to approve the bills, order check numbers 055069-
055092 for $127,976.73, EFT 007074E-007087E for $76,791.65, payroll EFT 0513158-
0513189 for $68,676.30.
Medina City Council Meeting Minutes
November 21, 2023
1
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 21, 2023 3
4
The City Council of Medina, Minnesota met in regular session on November 21, 2023 at 5
7:00 p.m. in the City Hall Chambers. Acting Mayor Albers presided. 6
7
I. ROLL CALL 8
9
Members present: Albers, Cavanaugh, DesLauriers, Martin (remote), and Reid 10
(arrived at 7:10 p.m.). 11
12
Members absent: None. 13
14
Also present: City Administrator Scott Johnson, City Clerk Caitlyn Walker, Attorney 15
Dave Anderson, Finance Director Erin Barnhart, City Planning Director Dusty Finke, City 16
Engineer Jim Stremel, and Chief of Police Jason Nelson. 17
18
II. MOTION TO DELEGATE DUTIES TO PRESIDE OVER THE MEETING TO 19
COUNCILMEMBER ALBERS (7:00 p.m.) 20
Moved by Cavanaugh, seconded by DesLauriers, to delegate duties to preside over the 21
meeting to Councilmember Albers. 22
23
A roll call vote was performed: 24
25
Cavanaugh aye 26
DesLauriers aye 27
Martin aye 28
Albers aye 29
30
Motion passed unanimously. 31
32
III. PLEDGE OF ALLEGIANCE (7:01 p.m.) 33
34
IV. ADDITIONS TO THE AGENDA (7:02 p.m.) 35
The agenda was approved as presented. 36
37
V. APPROVAL OF MINUTES (7:02 p.m.) 38
39
A. Approval of the November 8, 2023 Regular City Council Meeting Minutes 40
Moved by Albers, seconded by Cavanaugh, to approve the November 8, 2023 regular 41
City Council meeting minutes as presented. 42
43
A roll call vote was performed: 44
45
Cavanaugh aye 46
DesLauriers aye 47
Martin aye 48
Albers aye 49
50
Motion passed unanimously. 51
Medina City Council Meeting Minutes
November 21, 2023
2
1
VI. CONSENT AGENDA (7:03 p.m.) 2
3
A. Approve 2024 Meeting Calendar 4
B. Approve Work Completion and Escrow Agreement for Property Located at 5
1755 Tamarack Drive 6
C. Approve Personnel Policy 8.95 Severe Weather 7
D. Adopt Resolution Approving Lot Split of Property Located Southwest of 8
1248 Highway 55 9
E. Adopt Ordinance Establishing a Planned Unit Development District for 10
“Meander Park and Boardwalk” and amending the Official Zoning Map 11
F. Adopt Resolution Authorizing Publication of Ordinance by Title and 12
Summary 13
G. Resolution Granting Final Plat Approval for Meander Park and Boardwalk 14
H. Approve Planned Unit Development Agreement with Medina Ventures, LLC 15
for Meander Park and Boardwalk 16
I. Approve Resolution Authorizing Interfund Loan for Land Acquisition 17
Johnson requested to pull Items C and I as they are not ready for approval and will come 18
back for future consideration. He noted that Cavanaugh has requested to recuse 19
himself from Items D, E, F, G, and H so a separate vote would be needed on those. 20
21
Moved by DesLauriers, seconded by Cavanaugh, to approve the consent agenda as 22
amended. 23
24
A roll call vote was performed: 25
26
Cavanaugh aye 27
DesLauriers aye 28
Martin aye 29
Albers aye 30
31
Motion passed unanimously. 32
33
City Attorney Anderson stated that the Council can now approve each of these items 34
individually with the exception of Item F, as an additional member of the Council would 35
be needed to approve that. 36
37
Cavanaugh recused himself from items D, E, G, and H. 38
39
D. Adopt Resolution Approving Lot Split of Property Located Southwest of 40
1248 Highway 55 41
Moved by DesLauriers, seconded by Albers, to adopt resolution approving lot split of 42
property located southwest of 1248 Highway 55. 43
44
A roll call vote was performed: 45
46
DesLauriers aye 47
Martin aye 48
Albers aye 49
50
Motion passed unanimously. 51
Medina City Council Meeting Minutes
November 21, 2023
3
1
E. Adopt Ordinance Establishing a Planned Unit Development District for 2
“Meander Park and Boardwalk” and amending the Official Zoning Map 3
Moved by DesLauriers, seconded by Albers, to adopt ordinance establishing a Planned 4
Unit Development District for “Meander Park and Boardwalk” and amending the Official 5
Zoning Map. 6
7
A roll call vote was performed: 8
9
DesLauriers aye 10
Martin aye 11
Albers aye 12
13
Motion passed unanimously. 14
15
G. Resolution Granting Final Plat Approval for Meander Park and Boardwalk 16
Moved by DesLauriers, seconded by Albers, to adopt the resolution granting final plat 17
approval for Meander Park and Boardwalk. 18
19
A roll call vote was performed: 20
21
DesLauriers aye 22
Martin aye 23
Albers aye 24
25
Motion passed unanimously. 26
27
H. Approve Planned Unit Development Agreement with Medina Ventures, LLC 28
for Meander Park and Boardwalk 29
Moved by DesLauriers, seconded by Albers, to approve Planned Unit Development 30
Agreement with Medina Ventures, LLC for Meander Park and Boardwalk. 31
32
A roll call vote was performed: 33
34
DesLauriers aye 35
Martin aye 36
Albers aye 37
38
Motion passed unanimously. 39
40
Cavanaugh rejoined the Council. 41
42
VII. COMMENTS (7:08 p.m.) 43
44
A. Comments from Citizens on Items not on the Agenda 45
There were none. 46
47
B. Park Commission 48
Finke commented that the Park Commission does not have a report. 49
50
Medina City Council Meeting Minutes
November 21, 2023
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C. Planning Commission 1
Finke reported that the Planning Commission met the previous week to hold a public 2
hearing to consider an ordinance amendment related to nonconforming uses and 3
structures. He stated that the Commission recommended adoption of the ordinance and 4
that will be presented to the Council at the next meeting. He stated that the Commission 5
also discussed the potential land acquisition, as required by State law, and the 6
Commission found the potential land acquisition to be consistent with the 7
Comprehensive Plan. 8
9
Reid arrived. 10
11
VI. CONSENT AGENDA (Continued) (7:11 p.m.) 12
13
F. Adopt Resolution Authorizing Publication of Ordinance by Title and 14
Summary 15
Cavanaugh recused himself from Item F. 16
17
Moved by DesLauriers, seconded by Albers, to adopt the resolution authorizing 18
publication of ordinance by title and summary. 19
20
A roll call vote was performed: 21
22
Reid aye 23
DesLauriers aye 24
Martin aye 25
Albers aye 26
27
Motion passed unanimously. 28
29
Cavanaugh rejoined the Council. 30
31
VIII. PRESENTATIONS (7:12 p.m.) 32
33
A. Swearing In Ceremony for Officer Jordan Myhre 34
Albers completed the swearing in for Officer Jordan Myhre. 35
36
Nelson provided background information on Officer Myhre’s previous experience before 37
joining the department. He commented that Officer Myhre is doing a great job, and they 38
are happy to have him as a part of the team. 39
40
IX. CITY ADMINISTRATOR REPORT (7:15 p.m.) 41
42
A. Planning Commission Letter Regarding Potential Acquisition of PID 43
0411823110002 and PID 0411823140004 44
Johnson stated that the Planning Commission reviewed this item at its November 45
meeting and found the potential acquisition to be consistent with the Comprehensive 46
Plan as stated in the letter from the Commission Chair. 47
48
X. MAYOR & CITY COUNCIL REPORTS (7:16 p.m.) 49
No comments. 50
51
Medina City Council Meeting Minutes
November 21, 2023
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XI. APPROVAL TO PAY THE BILLS (7:16 p.m.) 1
Moved by Cavanaugh, seconded by Reid, to approve the bills, order check numbers 2
055004-055068 for $1,812,336.90, EFT 007059E-007073E for $63,524.09, and payroll 3
EFT 0513123-0513157 for $65,663.39. 4
5
A roll call vote was performed: 6
7
Cavanaugh aye 8
Reid aye 9
DesLauriers aye 10
Martin aye 11
Albers aye 12
13
Motion passed unanimously. 14
15
XII. CLOSED SESSION: CONSIDERATION OF LAND ACQUISITION AT PID 16
0411823110002 AND PID 0411823140004 PURSUANT TO MINN. STAT. SEC. 17
13D.05, SUBD. 3(C) 18
Moved by Cavanaugh, seconded by Reid, to adjourn the meeting to closed session at 19
7:18 p.m. to consider land acquisition at PID 0411823110002 and PID 0411823140004 20
pursuant to Minn. Stat. 13D.05, subd. 3(c). 21
22
A roll call vote was performed: 23
24
Cavanaugh aye 25
Reid aye 26
DesLauriers aye 27
Martin aye 28
Albers aye 29
30
Motion passed unanimously. 31
32
The meeting returned to open session at 7:45 p.m. 33
34
XIII. ADJOURN 35
Moved by DesLauriers, seconded by Reid, to adjourn the meeting at 7:46 p.m. 36
37
A roll call vote was performed: 38
39
Cavanaugh aye 40
Reid aye 41
DesLauriers aye 42
Martin aye 43
Albers aye 44
45
Motion passed unanimously. 46
47
__________________________________ 48
Kathleen Martin, Mayor 49
Attest: 50
51
Medina City Council Meeting Minutes
November 21, 2023
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____________________________________ 1
Caitlyn Walker, City Clerk 2
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TO: Medina Mayor and City Council
FROM: Caitlyn Walker, City Clerk/Assistant to the City Administrator
DATE: November 27, 2023
MEETING: December 5, 2023
SUBJECT: Approval of 2024 Tobacco Licenses
Background
The following businesses have applied to renew their tobacco licenses effective January
1, 2024 through December 31, 2024. All have paid the fee required and submitted the
proper forms.
2024-01 Casey’s Retail Company
2024-02 Medina Golf and Country Club
2024-03 Holiday Companies – CSAH 29
2024-04 Koch’s Korner, LLC
2024-05 Holiday Companies– 200 TH 55
2024-06 Hwy 55 Liquors
2024-07 Inn Kahoots
2024-08 Liquor Depot, Inc
Council Action Requested
Motion to approve the above listed tobacco licenses for 2024.
MEMORANDUM
Agenda Item #6A
Page 1 of 1
TO: City Council
FROM: Caitlyn Walker, City Clerk/Assistant to the City Administrator
DATE: November 15, 2023
MEETING: November 21, 2023, City Council Meeting
SUBJECT: Personnel Policy Update
Background
At the October 17, 2023, City Council meeting, the City Council approved amended
personnel policies in response to several recent legislative changes. After the changes
were approved, staff identified that policy 8.95 Severe Weather Policy needs to be
updated to be consistent with the 5.40 Sick and Safe Leave Policy.
Potential Action: Motion to approve the amended policy 8.95.
MEMORANDUM
Agenda Item #6B
8.95 Severe Weather Conditions
Purpose:
To set forth an appropriate emergency response for employees at City Hall and facilities in the
event of a tornado or other severe weather event, which may require taking shelter or closing of
City offices.
Policy:
1. In the event of a tornado, proceed to the areas marked on the evacuation floor plan as a
safe weather area. Go to the closest area, sit down on the floor along the wall, and
quietly await your Department head. After you have been counted, the supervisor will
give you directions for safety or dismissal. Employees must not leave the area without
their Department head approval.
2. Employees are to be alert for changing weather conditions and act accordingly. If the
City of Medina is open and an employee does not report to work or leaves early in the
interest of their own safety, then that employee must report off work and use sick and
safe leave, compensatory, personal or vacation time or leave without pay.
3. In the event of a severe weather event, the Mayor or City Administrator may close City
offices. Certain employees without remote access to perform their job functions may not
be required to report to work in person and are not required to use safe and sick leave,
compensatory, personal time, vacation time or leave without pay. Notwithstanding any
such closure of City offices, Police Officers and Public Works employees that are
scheduled to work and do not utilize sick and safe leave in accordance with policy 5.40
Sick and Safe Leave, shall report to work regardless of weather conditions.
Approved By: Medina City Council Date: December 20, 2005; Amended December 21,
2010; Amended September 5, 2017, Amended DATE
TO: Honorable Mayor and City Council
FROM: Jason Nelson, Director of Public Safety
DATE: November 30, 2023
RE: Donation
On November 21, 2023, the police department received a check for $2,500 from Steve Lundell and
family as a donation for the 2024 Cops ‘n Bobbers Event.
I would ask the Medina City Council to accept the donation and direct staff to respond with a thank
you letter to Steve Lundell and family.
Agenda Item #6C
Resolution No. 2023-XX
December 5, 2023
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2023-XX
RESOLUTION ACCEPTING DONATION FROM STEVE LUNDELL
WHEREAS, Steve Lundell generously offered to donate a check in the amount of $2,500
to the City of Medina (the “City”); and
WHEREAS, the Donation will be dedicated to the City’s Police Department 2024 Cops
n’ Bobbers program; and
WHEREAS, the City wishes to accept the Donation and express its gratitude to Steve
Lundell for his generosity.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina,
Minnesota that the City accepts the Donation and thanks Steve Lundell.
Dated: December 5, 2023.
____________________________________
Kathleen Martin, Mayor
ATTEST:
___________________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
City of Medina Position Description
Temporary Election Assistant
Approved: December 5, 2023
Position Title: Election Assistant
Department: Administration
Supervisor’s Title: City Clerk
Pay Grade: $18-$20/hour DOQ
FLSA Status: NON-EXEMPT
Work Status: Part-time; temporary
PRIMARY OBJECTIVE OF POSITION
Performs supervised and unsupervised work assisting in election preparation, issuing absentee ballots,
testing equipment, and other general duties as assigned.
ESSENTIAL FUNCTIONS OF POSITION
• Performs election functions as assigned.
• Assists in the absentee voting process – Greet, check-in, register, assist, and provide voting
materials to voters using the Statewide Voter Registration System
• Assists in preparing and testing election equipment.
• Answers questions of the public as they relate to voter registration and elections; maintains
current knowledge of election laws and process.
• Performs data entry where details and accuracy are essential.
• Type and/or updates correspondence, reports, forms and training materials.
• Provide on-site assistance to polling locations on Election Day.
• Perform other general clerical duties including data entry, copying, scanning, filing, and
assembling documents.
HIRING AND PERFORMANCE ASSESSMENTS WILL INCLUDE THE FOLLOWING
KNOWLEDGE, SKILLS, AND ABILITIES:
• Knowledge of general municipal operations, City policies and procedures.
• Knowledge of MN Secretary of State rules and policies, regulations, statutes and practices
pertaining to elections
• Ability to work independently and plan, organize and prioritize work tasks.
• Ability to do highly detailed and accurate work.
• Ability to maintain a positive, friendly and helpful attitude toward work, the public, and
coworkers even in daily stressful periods.
• Ability to work standard working hours and have flexibility to work evenings and weekends as
needed.
MINIMUM QUALIFICATIONS
• High school diploma or equivalent.
• Proficient in use of Microsoft Office software (Word and Excel). Ability to quickly learn new
computer programs.
DESIRED QUALIFICATIONS
• Previous clerical or secretarial experience in a municipality or comparable public agency.
• Experience working as an election judge or administering elections.
• Experience in working with municipal database programs.
WORKING CONDITIONS
Most work is performed indoors at city hall. The exception is trips to meetings and training. Generally,
the position requires light lifting, usually less than 10 pounds, with up to 50 pounds on occasion. Aside
from cleansers for cleaning office workspace, no hazardous materials or chemicals are used on this job.
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TO: Medina Mayor and City Council
FROM: Steve Scherer, Public Works Director
DATE: November 30, 2023
MEETING: December 05, 2023
SUBJECT: Brush Grinding and Removal & Compost Removal Service Agreement
Summary
After soliciting multiple sources, I obtained only two quotes for brush grinding removal and
compost removal services.
HOURLY MOBILIZATION MINIMUM
RATE FEE CHARGE
Minnesota Topsoil $445.00 $ 0.00 $ 3,500.00
Dakota Wood-Grinding, Inc. $850.00 $2,000.00 $10,000.00
Recommendation
It is the recommendation of staff to award the contract to Minnesota Topsoil for brush
grinding and removal and compost removal services.
Attachment(s)
• Brush Grinding and Removal Service Agreement
• Minnesota Topsoil Proposal – Exhibit A
MEMORANDUM
Agenda Item #6E
1
BRUSH GRINDING AND COMPOST REMOVAL SERVICES AGREEMENT
This Agreement is made this 5th day of December 2023, by and between Minnesota Topsoil,
17455 Kelly Lake Road, Carver, MN 55315, a Minnesota corporation (the “Contractor”) and the City
of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for brush grinding services and
compost removal; and
2. The City has approved the contract for brush grinding services and compost removal with
the Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform brush grinding services and compost
removal for the City as directed by the Public Works Director.
2.0. TERM. The term and prices of this contract shall remain in effect from December 5, 2023,
through December 31, 2024, or until such later date as may be mutually agreed upon.
3.0. COMPENSATION. The City shall compensate the Contractor at an hourly rate of $350.00
for Rotochopper266 Grinder with $2,500.00 minimum charge, based off actual equipment hours, and
for Volvo ECR 305CL Excavator hourly rate of $95.00 with an $1,000.00 minimum charge, based
off actual equipment hours. Under the specific direction of the Public Works Director, the Contractor
will be compensated at a rate of $375.00 per 100-yard load for waste hauled away. Upon completion
of the work invoice(s) shall include date of service and quantity in cubic yards.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or subcontractor
who may perform services for the Contractor in connection with this Agreement is also not
an employee of the City. The Contractor understands that the City will not provide any
benefits of any type in connection with this Agreement, including but not limited to health or
medical insurance, worker’s compensation insurance and unemployment insurance, nor will
the City withhold any state or federal taxes, including income or payroll taxes, which may be
payable by the Contractor.
4.02 The Contractor will supply and use its own equipment and tools to complete
the services under this Agreement. The disposal site will be closed during grinding operations.
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4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City
from claims and liability for injury or damage to persons or property for all work performed by the
Contractor and its respective employees or agents under this Agreement. The Contractor shall name
the City as an additional insured under its commercial general liability policy in limits acceptable to
the City. Prior to performing any services under this Agreement, the Contractor shall provide
evidence to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 PAYMENT AND PERFORMANCE BOND. The Contractor may be asked to provide a
Payment and Performance Bond to the City at no additional cost to the City.
9.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will,
in all respects, be controlled and governed by the laws of Minnesota.
10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City.
11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunity under statute or common law.
13.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If
the contract is terminated early, the City will pay a prorated fee for the services performed to date in
that calendar year.
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IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By _____________________________
Kathleen Martin, Mayor
By ______________________________
Caitlyn Walker, City Clerk
Minnesota Topsoil
(CONTRACTOR)
By ______________________________
Brandon Leistiko
REQUEST FOR PROPOSAL
BRUSH GRINDING AND REMOVAL AND
i 1 1�1.1 COMPOST REMOVAL SERVICES
\\�'-' CITY OF MEDINA \lt..ct..\'lt\) /c
:.�Submitted By: &�7tt;.J/ ofSo/L
Address: l7C/5� Ket.LY LAKG (Z() C.fJ.Rl/6� rv,;J 555/S
Phone: 95;2._ �c2/ 7-�!l/3
E-mail: /V1 JA/N/3,Sd//.f/vf 5 OJ L §J Gf\A,A) l-. Con
For additional information or questions regarding the proposed terms contact Public Works Director Steve Scherer at 763-473-8842.
Return proposal on this form to: City of Medina, 600 Oydesdale Trail, Medin� MN 55340, ATTN: Brush Grinding & Compost Removal Bid, by 11:00 a.m. on Friday, December 1, 2023. Electronic submittal of proposal is acceptable by emailing lisa.demars@medinamn.gov.
Proposed Terms 1.0 SCOPE OF SERVICES. The Contractor will perform brush grinding and removal or compost removal services, or both, for the City as directed by the Public Works Director. Upon completion of the work invoice(s) shall include date of service and quantity in cubic yards. 2.0. TERM. The term of this contract will be for years November 2023 to December 2024. V 3.0 COMPENSATION. The City shall compensate the Contractor for brush grinding and removal or compost removal services, or both, provided by the Contractor at the price quoted. Any non-contract request by the Public Works Director for brush grinding and removal or compost removal will be negotiated and contracted separately. The City is exempt from sales tax. A.Grinder, Model: Ko-rce,,i..J6 fp6M.l&a.Mobilization Charge: $ �-c-�o9---b.Hourly Rate Charge: $ .J ,L 0
c;::.G
C. Minimum Charge:$ o/...5 CJD --1 Exhibit A
B.Excav-,Model \) oLVo £CJ< 3°5 (2La.Hourly Rate Charge:$ 95 cPb.Minimwn Charge: $ / 000 t;P-3"7i
-�C.Per 100-yard haul away Charge: $/.;;> D.Other:$¾120 WA»& t{A.;..U,1.A.T!b 3, 75/C.-'-1@,JC YMo 4.0 INDEPENDENT CONTRACTOR. ·4.01 Both the Contractor and the City acknowledge and agree that the Contractoris an independent contractor and not an employee of the City. Any employee or subcontractor who may perform seivices for the Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker's compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. 4.02 The Contractor will supply and use its own equipment and tools to complete the services under this Agreement. 4.03 The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its commercial general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER'S COMPENSATION. 6.01 The Contractor will comply with the provisions of the Minnesota worker's compensation statute as an independent contractor before commencing work under this Agreement. 2
6.02 The Contractor will provide its own worker's compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement 7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney's fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor's performance under this Agreement. 8.0 APPLICABLE LAW. The execution, intexpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government Data Practices Act (the "Act'') and all other applicable state and federal laws relating to data privacy or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by the Contractor in performing its obligations is subject to the requirements of the Act, and the Contractor must comply with the requirements of the Act as if the Contractor was a government entity. 10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City. 11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any pwported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunity under statute or common law. 13.0 TERMINATION. Either party may tenninate this Agreement at any time, for any reason. If the contract is terminated early, the City will pay a prorated fee for the services performed to date in that calendar year. 3
Resolution No. 2023-XX
December 5, 2023
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2023-XX
RECOGNIZING KEITH CONVERSE FOR TWENTY YEARS
OF SERVICE TO THE CITY OF MEDINA
WHEREAS, Keith Converse has been a valued full time City of Medina employee in the
Police Department of the City since December 1, 2003; and
WHEREAS, Keith serves as the juvenile resource officer; and
WHEREAS, Keith became the City’s first DARE officer in 2007; and
WHEREAS, Keith has demonstrated great public relations skills by reading for children at
different locations and conducting safety talks at Delano Elementary School, and assisting the fire
departments with open houses; and
WHEREAS, Keith has been trained and certified as a crisis intervention officer through the
Minnesota Bureau of Criminal Apprehension; and
WHEREAS, Keith has received two lifesaving awards. One award in 2014 and another in
2016 for performing CPR on Nick Oeffling and Tom Turnham saving their lives; and
WHERERAS, Keith received a letter of commendation in 2018 for going above and beyond
the call of duty when dealing with a lost child who was unable to communicate, Keith spent hours
searching for the child’s parents, finally finding them seven miles away; and
WHERERAS, Keith is a dependable experienced patrol officer for the Medina Police
Department always willing to assist in any situation; and
WHERERAS, Keith is still to date one of the agencies top traffic enforcers; and
WHEREAS, Keith has received many letters of appreciation from the public for his
assistances throughout the years; and
WHEREAS, Keith has been a great asset to the police Department for 20 years and is always
willing to go above and beyond without hesitation; and
WHEREAS, the City of Medina expresses sincere gratitude for Keith’s continued service to
the Medina community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
acknowledges and thanks Keith Converse for twenty years of service to the community.
Agenda Item #8A
Resolution No. 2023-XX
December 5, 2023
2
Dated: December 5, 2023.
______________________________
Kathleen Martin, Mayor
Attest:
_______________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
MEMORANDUM
TO: Mayor Martin and Members of the City Council
FROM: Erin Barnhart, Finance Director
DATE: November 29, 2024
SUBJ: 2024 Final Budget
This 2024 budget reflects the Council’s property tax levy and budget discussions throughout 2023.
When approved, this budget will be the basis for the final 2024 property tax levy to be certified to
Hennepin County in December 2023. The County will then use the certified property tax levy for
final 2024 property tax calculations.
Background
The preliminary property tax levy in the amount of $6,139,990 was approved at the City Council
meeting on September 5, 2023. Staff recommends decreasing the property tax levy by $35,346 to
$6,104,644, due to the following changes:
• Health insurance decrease of $35,346 – 2024 medical premiums increased 3% for the
employer; 10% was originally budgeted with the preliminary levy.
• Removal of Sprint antenna equipment – the second T-Mobile antenna agreements
(previously Sprint) has officially been terminated. Revenue in the amount of $45,144 was
removed from miscellaneous (attachment A, ln 9) and subsequently removed from transfer
out (attachment A, ln. 35). This decrease has no levy impact and is a direct in and out of the
General Fund.
General Fund - see attachment A
The General Fund is the primary operating fund for the governmental operations of the City.
Activities enabled by General Fund planning include police protection and community support,
fire prevention and suppression, planning and zoning, street maintenance and repair, parks and
recreation, sanitation and waste removal, as well as engineering, legal and general administrative
functions.
Overall General Fund expenditures are budgeted to increase 6.5% or $429,326. Due to a
reduction in transfer to the Future Fire Facility, the overall increase for 2024 is projected to be
1.1% or $74,326 (Attachment A, ln. 38).
The following are primary areas in which increases are budgeted and have not changed since
preliminary levy approval:
• General Increases
o Fuel - $7,500
Agenda Item #9A
2
o Materials/Supplies (street/trail, computer) - $41,100
o General Services (publishing, repairs, seminars, etc.) - $13,625
o Contracted Services – $62,700
o Insurance (property & auto) - $10,000
o Utilities (electric & gas) - $9,200
• Current Contract Negotiations
o Fire (operations)
West Suburban Fire $97,541
Maple Plain Fire $788 (CPI increase not to exceed 5%).
Long Lake Fire – $11,987 (additional funds budgeted for ongoing
negotiations)
• Future Fire – transfer of $100,000
• Staffing
o Union market wage adjustments (police officers) - $85,430
o Grade 8-11 (department heads) market wage adjustment - $17,984
o Annual step increases (11 employees) - $28,538
o Election Staff - $4,000
o COLA 3% (all staff) – $81,314%
Total Staff increase (market adjustment, steps, COLA, PERA) - $217,266
Property Tax Levy – see attachments A-H
The property tax levy allocates 81% to the general fund for general operations of the City. Debt
service comprises 7%, Future Fire 2%, and capital levies (Municipal Park, Roads, and
Equipment) comprise 10%.
Hennepin County estimates a 9.7% market value increase (Att. A, ln. 1) and a 10.5% tax
capacity increase (Att. A, ln 2) for pay 2024. Of the market value increase, 2.3% or $55,135,951
is attributed to new development and tax base growth from 2022. (36 new single-family homes,
68 townhome units and 3 commercial buildings).
Proposed 2024 tax rate: 20.851%; a decrease of 7.6% from 2023.
Pre-existing debt service levies have decreased by $1,699. Capital levies for the Municipal Park
Fund and Road Fund have no increase and the Equipment Fund a capital levy has been an increase
of $150,000. The overall total levy increase for 2024 amounts to $103,698, compared to $1,020,349
in 2023.
2023 2024 2023-2024
Budget Proposed Change
City Tax Rate: 22.557% 20.851% -7.6%
General Fund Levy: $5,090,500 $5,045,897 ($44,603)
Debt Service & Capital Levies: $910,446 $1,058,747 $148,301
Total Levy: $6,000,946 $6,104,644 $103,698
Change in Total Levy: 1.7%
3
Property Tax Levy: 2023 2024 Change
General Fund 5,090,500 $5,045,897 (44,603)
Capital Equipment 312,500 462,500 150,000
Capital Road Fund 61,000 61,000 0
Municipal Park Fund 112,000 112,000 0
Road Improvement Debt Service 60,155 60,304 149
Building Debt Service 364,791 362,943 (1,848)
Total Levy $6,000,946 $6,104,644 $103,698
Property Tax Distribution – see attachments E-H
Property taxes are distributed to several districts/agencies. Medina property taxes are distributed
to Hennepin County, one of four school districts (Wayzata, Delano, Orono and Rockford), the
City of Medina and metro taxing districts (regional railroad authority, county parks, mosquito
control, etc.)
Capital Improvement Plan (CIP) – see attachment I
The CIP is a 5-year plan in place to determine long-term project & equipment needs. Capital
improvement projects are funded by a combination of assessments, bonding, grants, state aid,
developer contribution and the following funds:
• Road Fund
• Equipment Fund
• Revolving Capital Fund
• Water Capital Fund
• Sewer Capital Fund
• Storm Water Fund
• Water Utility Fund
• DWI Forfeiture Fund
• Municipal Park Fund
• Park Dedication Fund
2024 Road Projects
• Wild Meadows North
• Wild Meadows South
• Willow N. or 24 Reclaim
• Chestnut Road
Utility Rate Increases
Water 3%
Sewer 1%
Storm Water 3%
Reserve Fund
A fund balance policy was established with specific guidelines the City of Medina will use to
maintain an adequate level of fund balance within the General Fund, which is the main operating
fund of the City. To provide for cash flow requirements, emergency and contingency needs, and
funds for specific programs because major revenues, including property taxes and other
government aids are received in the second half of the City’s fiscal year. A minimum of 5
months of tax related operating expenditures is required.
4
2023 Reserve Balance - $1,270,408
2023 Assigned Reserves - $658,979 (ARPA, Litigation, Railroad Crossing, Retirement, Comp Plan, Uptown
Hamel, ALHOA)
2023 Available Reserves - $611,429 (reserve balance less assigned reserves)
Charitable Gambling Fund – YTD update
The Charitable Gambling Fund was established in 2021. YTD balance is $49,979. Use of funds
has limitations set forth by the State of Minnesota. Future use will most likely be towards parks,
specifically use or needs focused on youth.
Bob Mitchell Memorial Fund – YTD update
The Bob Mitchell Memorial Fund (donation) has a current balance of $359,217. Future use of
funds is anticipated to be towards future parks.
Actions Needed
Motion to approve Resolution Approving Final Budget for 2024
Motion to approve Resolution Approving Final Levy for 2024
CITY OF MEDINA
GENERAL FUND
PRELIMINARY 2024 BUDGET
2024 Amount Percentage
2021 2021 2022 2022 2023 2023 Prelim Increase Increase
Budget Actual Budget Actual Budget YTD Budget (Decrease) (Decrease)
REVENUES & OTHER FINANCING SOURCES:
1 Property Tax Levy 3,731,800 3,620,188 4,147,600 4,050,726 5,090,500 2,614,631 5,045,897 (44,603) -0.9%
2 Other Taxes 75,000 104,420 85,000 112,458 75,000 62,846 7,000 (68,000) -90.7%
3 Licenses and Permits 391,269 776,619 492,500 541,505 346,400 407,977 380,483 34,083 9.8%
4 Intergovernmental 288,773 700,635 303,773 327,154 283,998 310,157 332,000 48,002 16.9%
5 Charges for Services 141,254 148,868 143,074 387,663 310,871 325,624 331,015 20,144 6.5%
6 Fines and Forfeitures 95,000 63,904 95,000 49,480 55,000 43,482 55,000 0 0.0%
7 Special Assessments 0 32 0 0 0 178 0 0 N/A
8 Interest om Investments 30,000 (58,953) 30,000 (203,121)0 1,365 0 0 N/A
9 Miscellaneous 101,875 113,788 210,881 221,058 122,018 147,252 130,848 8,830 7.2%
10 Sale of Assets 0 0 0 0 0 0 0 0 N/A
11 Transfers In 227,409 272,409 234,230 337,137 286,257 286,257 362,127 75,870 26.5%
12 Total Revenues & Other Financing Sources 5,082,380 5,741,910 5,742,058 5,824,060 6,570,044 4,199,769 6,644,370 74,326 1.1%
EXPENDITURES & OTHER FINANCING USES:
General Government:
12 Mayor & Council 25,544 26,576 25,544 26,986 25,544 25,401 25,894 350 1.4%
13 Administration 664,268 642,685 691,552 656,372 809,831 722,646 850,568 40,737 5.0%
14 Elections 15,400 364 24,617 23,313 24,692 7,102 28,998 4,306 17.4%
15 Assessing 104,316 102,019 172,500 121,737 172,500 140,650 172,500 0 0.0%
16 Planning & Zoning 191,094 181,959 206,624 210,507 213,117 165,028 217,481 4,364 2.0%
17 Comprehensive Plan 8,000 0 8,000 0 8,000 0 8,000 0 0.0%
18 Data Processing 90,704 92,164 101,000 95,124 104,000 93,797 106,500 2,500 2.4%
19 Police/Public Works Facility 79,500 61,504 87,800 95,170 89,300 88,377 97,700 8,400 9.4%
20 Municipal Building 58,800 42,774 56,400 42,822 59,800 44,691 61,800 2,000 3.3%
21 Unallocated 0 0 0 0 0 0 0 0 N/A
22 Total General Government 1,237,626 1,150,045 1,374,037 1,272,031 1,506,784 1,287,692 1,569,441 62,657 4.2%
Public Safety:
23 Police 1,849,789 1,872,074 2,023,300 1,981,841 2,253,577 1,896,271 2,466,212 212,635 9.4%
24 Police Records Management 13,500 9,599 14,200 10,079 10,250 10,542 16,000 5,750 56.1%
25 Fire 408,130 422,484 441,448 458,167 476,281 418,514 625,927 149,646 31.4%
26 Building Inspections 329,479 458,271 441,953 633,972 482,466 275,079 502,170 19,704 4.1%
27 Emergency Management 5,800 6,574 6,050 4,688 6,250 4,408 7,625 1,375 22.0%
28 Total Public Safety 2,606,698 2,769,002 2,926,951 3,088,747 3,228,824 2,604,814 3,617,934 389,110 12.1%
Public Works:
29 Public Works 743,356 665,432 793,619 802,273 840,377 834,844 876,881 36,504 4.3%
30 Sanitation & Recycling 26,539 14,601 25,322 8,039 24,102 9,798 25,287 1,185 4.9%
31 Total Public Works 769,895 680,033 818,941 810,312 864,479 844,642 902,168 37,689 4.4%
Parks & Recreation:
32 Community Building 42,076 42,243 40,036 48,416 43,526 50,872 51,400 7,874 18.1%
33 Parks 186,341 185,585 231,241 211,036 252,764 251,270 281,879 29,115 11.5%
34 Total Parks & Recreation 228,417 227,828 271,277 259,452 296,290 302,142 333,279 36,989 12.5%
35 Transfers Out 239,744 504,000 205,081 447,174 218,667 112,718 121,548 (97,119) -44.4%
37 Transfer to Fire Facility 0 0 145,771 145,771 455,000 455,000 100,000 (355,000) -78.0%
Total Transfers 239,744 504,000 350,852 592,945 673,667 567,718 221,548 (452,119) -67.1%
38 Total Expenditures & Other Financing Uses 5,082,380 5,330,908 5,742,058 6,023,487 6,570,044 5,607,008 6,644,370 74,326 1.1%
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER FINANCING SOURCES OVER (UNDER)
39 EXPENDITURES AND OTHER FINANCING USE 0 411,002 0 (199,427)0 (1,407,239)0 0 N/A
Attachment A
1
City of Medina
2024 Property Tax Levy Scenario Summary
Actual Proposed
Pay Pay
2023 2024
Property Tax Information:
1 Estimated Market Value Change (Taxable)N/A 9.7%
2 Estimated Tax Capacity Change (Taxable)N/A 10.5%
3
4 General Fund Levy $5,090,500 $5,045,897
5 % Change N/A -0.9%
6
7 Debt Service & Capital Levies $910,446 $1,058,747
8 % Change N/A 16.3%
9
10 Total Levy $6,000,946 $6,104,644
11 % Change N/A 1.7%
12
13 City Local Tax Capacity Rate 22.557% 20.851%
14 % Change N/A -7.6%
15
16
17 Estimated Property Taxes:
18
19 $700,000 Home With No Market Value Change $1,692 $1,564
20 % Change N/A -7.6%
21
22 $700,000 Home With 7.5% Market Value Increase $1,692 $1,741
23 % Change N/A 2.9%
24
25 $5,000,000 C/I Property With No Market Value Change $22,219 $20,538
26 % Change N/A -7.6%
27
28 $5,000,000 C/I Property With 7.5% Market Value Increase $22,219 $22,561
29 % Change N/A 1.5%
Attachment B
2
City of Medina
Property Tax Levies
2024 Proposed
Proposed Amount Percentage
Pay Pay Increase Increase
2023 2024 (Decrease) (Decrease)
1 General Fund Levy 4,635,500 4,945,897 310,397 6.7%
2 Future Fire Facility 455,000 100,000 (355,000) -78.0%
3 Total General Fund Levy 5,090,500 5,045,897 (44,603)-0.9%
4
5 Debt Service & Capital Levies:
6
9 2012A G.O. Capital Improvement Bonds Public Works and Police Department Facility 364,791 362,943 (1,848)-0.5%
17 2015A G.O. Improvement Bonds - Tower Drive 60,155 60,304 149 0.2%
18
19 Total Other Debt Service 424,946 423,247 (1,699)-0.4%
20
21 Capital Levies:
22
23 Municipal Park Fund Levy 112,000 112,000 0 0.0%
24 Capital Road Fund Levy 61,000 61,000 0 0.0%
25 Capital Equipment Fund Levy 312,500 462,500 150,000 48.0%
26
27 Total Capital Levies 485,500 635,500 150,000 30.9%
28
29 Total Debt Service & Capital Levies 910,446 1,058,747 148,301 16.3%
30
31 Total Levies 6,000,946 6,104,644 103,698 1.7%
Attachment C
3
City of Medina
2024 Proposed Property Tax Scenario
Residential Homesteads
2023 2024 2023-2024
Budget Proposed Change
1 City Tax Rate:22.557%20.851%-7.6%
2
3 General Fund Levy:$5,090,500 $5,045,897 ($44,603)
4
5 Debt Service & Capital Levies:$910,446 $1,058,747 $148,301
6
7 Total Levy:$6,000,946 $6,104,644 $103,698
8
9 Change in Total Levy:1.7%
10
11 2023 CITY PROPERTY TAXES
12
13 Homestead City Local City
14 Market Market Value Tax Tax Capacity Property
15 Value Exclusion Capacity Rate Taxes
16 2023 2023 2023 2023 2023
17
18 $100,000 ($28,200)$718 22.557%$162
19 $200,000 ($19,200)$1,808 22.557%$408
20 $300,000 ($10,200)$2,898 22.557%$654
21 $400,000 ($1,200)$3,988 22.557%$900
22 $500,000 $0 $5,000 22.557%$1,128
23 $600,000 $0 $6,250 22.557%$1,410
24 $700,000 $0 $7,500 22.557%$1,692
25 $800,000 $0 $8,750 22.557%$1,974
26 $900,000 $0 $10,000 22.557%$2,256
27 $1,000,000 $0 $11,250 22.557%$2,538
28
29 2024 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE)
30
31 Market Homestead City Local City Property Percentage
32 Value Market Value Tax Tax Capacity Property Taxes Tax
33 2022 Exclusion Capacity Rate Taxes Increase Increase
34 NO CHANGE 2024 2024 2024 2024 (Decrease)(Decrease)
35
36 $100,000 ($28,200)$718 20.851%$150 ($12)-7.6%
37 $200,000 ($19,200)$1,808 20.851%$377 ($31)-7.6%
38 $300,000 ($10,200)$2,898 20.851%$604 ($49)-7.6%
39 $400,000 ($1,200)$3,988 20.851%$832 ($68)-7.6%
40 $500,000 $0 $5,000 20.851%$1,043 ($85)-7.6%
41 $600,000 $0 $6,250 20.851%$1,303 ($107)-7.6%
42 $700,000 $0 $7,500 20.851%$1,564 ($128)-7.6%
43 $800,000 $0 $8,750 20.851%$1,824 ($149)-7.6%
44 $900,000 $0 $10,000 20.851%$2,085 ($171)-7.6%
45 $1,000,000 $0 $11,250 20.851%$2,346 ($192)-7.6%
46
47 2024 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE)
48
49 Market
50 Value Homestead City Local City Property Percentage
51 2022 Market Value Tax Tax Capacity Property Taxes Tax
52 INCREASE OF Exclusion Capacity Rate Taxes Increase Increase
53 7.5%2024 2024 2024 2024 (Decrease)(Decrease)
54
55 $107,500 ($27,600)$799 20.851%$167 $5 2.9%
56 $215,000 ($17,900)$1,971 20.851%$411 $3 0.8%
57 $322,500 ($8,200)$3,143 20.851%$655 $2 0.2%
58 $430,000 $0 $4,300 20.851%$897 ($3)-0.3%
59 $537,500 $0 $5,469 20.851%$1,140 $12 1.1%
60 $645,000 $0 $6,813 20.851%$1,421 $11 0.8%
61 $752,500 $0 $8,156 20.851%$1,701 $9 0.5%
62 $860,000 $0 $9,500 20.851%$1,981 $7 0.4%
63 $967,500 $0 $10,844 20.851%$2,261 $5 0.2%
64 $1,075,000 $0 $12,188 20.851%$2,541 $4 0.1%
65
66 2024 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE)
67
68 Market
69 Value Homestead City Local City Property Percentage
70 2022 Market Value Tax Tax Capacity Property Taxes Tax
71 INCREASE OF Exclusion Capacity Rate Taxes Increase Increase
72 9.7%2024 2024 2024 2024 (Decrease)(Decrease)
73
74 $109,700 ($27,400)$823 20.851%$172 $10 6.0%
75 $219,400 ($17,500)$2,019 20.851%$421 $13 3.2%
76 $329,100 ($7,600)$3,215 20.851%$670 $17 2.5%
77 $438,800 $0 $4,388 20.851%$915 $15 1.7%
78 $548,500 $0 $5,606 20.851%$1,169 $41 3.6%
79 $658,200 $0 $6,978 20.851%$1,455 $45 3.2%
80 $767,900 $0 $8,349 20.851%$1,741 $49 2.9%
81 $877,600 $0 $9,720 20.851%$2,027 $53 2.7%
82 $987,300 $0 $11,091 20.851%$2,313 $57 2.5%
83 $1,097,000 $0 $12,463 20.851%$2,599 $61 2.4%
Attachment C
4
City of Medina
2024 Proposed Property Tax Scenario
Commercial/Industrial Properties
2023 2024 2023-2024
Budget Budget Change
1 City Tax Rate:22.557%20.851%-7.6%
2
3 General Fund Levy:$5,090,500 $5,045,897 ($44,603)
4
5 Debt Service & Capital Levies:$910,446 $1,058,747 $148,301
6
7 Total Levy:$6,000,946 $6,104,644 $103,698
8
9 Change in Total Levy:1.7%
10
11 2023 CITY PROPERTY TAXES
12
13 City Local City
14 Market Tax Tax Capacity Property
15 Value Capacity Rate Taxes
16 2023 2023 2023 2023
17
18 $1,000,000 $18,500 22.557%$4,173
19 $2,000,000 $38,500 22.557%$8,685
20 $3,000,000 $58,500 22.557%$13,196
21 $4,000,000 $78,500 22.557%$17,709
22 $5,000,000 $98,500 22.557%$22,219
23 $6,000,000 $118,500 22.557%$26,731
24 $7,000,000 $138,500 22.557%$31,242
25 $8,000,000 $158,500 22.557%$35,754
26 $9,000,000 $178,500 22.557%$40,265
27 $10,000,000 $198,500 22.557%$44,777
28
29 2024 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE)
30
31 Market City Local City Property Percentage
32 Value Tax Tax Capacity Property Taxes Tax
33 2022 Capacity Rate Taxes Increase Increase
34 NO CHANGE 2024 2024 2024 (Decrease)(Decrease)
35
36 $1,000,000 $18,500 20.851%$3,857 ($316)-7.6%
37 $2,000,000 $38,500 20.851%$8,028 ($657)-7.6%
38 $3,000,000 $58,500 20.851%$12,198 ($998)-7.6%
39 $4,000,000 $78,500 20.851%$16,368 ($1,341)-7.6%
40 $5,000,000 $98,500 20.851%$20,538 ($1,681)-7.6%
41 $6,000,000 $118,500 20.851%$24,708 ($2,022)-7.6%
42 $7,000,000 $138,500 20.851%$28,879 ($2,364)-7.6%
43 $8,000,000 $158,500 20.851%$33,049 ($2,705)-7.6%
44 $9,000,000 $178,500 20.851%$37,219 ($3,046)-7.6%
45 $10,000,000 $198,500 20.851%$41,389 ($3,387)-7.6%
46
47 2024 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE)
48
49 Market
50 Value City Local City Property Percentage
51 2022 Tax Tax Capacity Property Taxes Tax
52 INCREASE OF Capacity Rate Taxes Increase Increase
53 7.5%2024 2024 2024 (Decrease)(Decrease)
54
55 $1,075,000 $20,000 20.851%$4,170 ($3)-0.1%
56 $2,150,000 $41,500 20.851%$8,653 ($31)-0.4%
57 $3,225,000 $63,000 20.851%$13,136 ($60)-0.5%
58 $4,300,000 $84,500 20.851%$17,619 ($90)-0.5%
59 $5,375,000 $106,000 20.851%$22,102 ($117)-0.5%
60 $6,450,000 $127,500 20.851%$26,585 ($146)-0.5%
61 $7,525,000 $149,000 20.851%$31,068 ($174)-0.6%
62 $8,600,000 $170,500 20.851%$35,551 ($203)-0.6%
63 $9,675,000 $192,000 20.851%$40,034 ($231)-0.6%
64 $10,750,000 $213,500 20.851%$44,517 ($260)-0.6%
65
66 2024 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE)
67
68 Market
69 Value City Local City Property Percentage
70 2022 Tax Tax Capacity Property Taxes Tax
71 INCREASE OF Capacity Rate Taxes Increase Increase
72 9.7%2024 2024 2024 (Decrease)(Decrease)
73
74 $1,097,000 $20,440 20.851%$4,262 $89 2.1%
75 $2,194,000 $42,380 20.851%$8,837 $152 1.8%
76 $3,291,000 $64,320 20.851%$13,411 $215 1.6%
77 $4,388,000 $86,260 20.851%$17,986 $277 1.6%
78 $5,485,000 $108,200 20.851%$22,561 $342 1.5%
79 $6,582,000 $130,140 20.851%$27,135 $405 1.5%
80 $7,679,000 $152,080 20.851%$31,710 $468 1.5%
81 $8,776,000 $174,020 20.851%$36,285 $531 1.5%
82 $9,873,000 $195,960 20.851%$40,859 $594 1.5%
83 $10,970,000 $217,900 20.851%$45,434 $658 1.5%
Attachment D
5
CITY OF MEDINA
PROPERTY TAX SHARE BY TAXING AUTHORITY
PROPOSED PAY 2024
Share
in Cents
2024
Proposed Tax Rate
County $0.42 34.546%
Schools $0.24 19.834% *
City $0.25 20.851%
Other $0.09 7.000% **
$1.00 82.231%
* School District #284 Wayzata
** Other includes various metro taxing districts, and other special taxing districts (excluding watershed)
County
$0.42 Schools
$0.24
City
$0.25
Other $0.09
Attachment E
6
CITY OF MEDINA
PROPERTY TAX SHARE BY TAXING AUTHORITY
PROPOSED PAY 2024
Share
in Cents
2024
Proposed Tax Rate
County $0.40 34.546%
Schools $0.29 24.741% *
City $0.24 20.851%
Other $0.07 5.780% **
$1.00 85.918%
* School District #879 Delano
** Other includes various metro taxing districts, and other special taxing districts (excluding watershed)
County
$0.40 Schools
$0.29
City
$0.24
Other $0.07
Attachment F
7
CITY OF MEDINA
PROPERTY TAX SHARE BY TAXING AUTHORITY
PROPOSED PAY 2024
Share
in Cents
2024
Proposed Tax Rate
County $0.43 34.546%
Schools $0.23 18.762% *
City $0.26 20.851%
Other $0.07 5.780% **
$1.00 79.939%
* School District #278 Orono
** Other includes various metro taxing districts, and other special taxing districts (excluding watershed)
County
$0.43 Schools
$0.23
City
$0.26
Other $0.07
Attachment G
8
CITY OF MEDINA
PROPERTY TAX SHARE BY TAXING AUTHORITY
PROPOSED PAY 2024
Share
in Cents
2024
Proposed Tax Rate
County $0.40 34.546%
Schools $0.30 25.941% *
City $0.24 20.851%
Other $0.07 6.102% **
$1.00 87.440%
* School District #883 Rockford
** Other includes various metro taxing districts, and other special taxing districts (excluding watershed)
County
$0.40 Schools
$0.30
City
$0.24
Other $0.07
Attachment H
9
2024 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
Roads
1 Morgan Rd 60,000$ 30,000$ Road/Bonds/Assessments
2 Wild Meadows North 185,972$ 92,986$ Road/Bonds/Assessments
3 Wild Meadows South 290,153$ 145,077$ Road/Bonds/Assessments
4 Willow N. of 24 RECLAIM 570,000$ 455,000$ Road/Bonds/Assessments
5 Chestnut Rd 23,319$ 11,660$ Road/Bonds/Assessments
6 Morningside 317,000$ 158,500$ Road/Bonds/Assessments
7 Tamarack N of Medina to Blackfoot Overlay 54,000$ 43,200$ Road/Bonds/Assessments
8 Dusty Tr. & Deerhill 36,000$ 18,000$ Road/Bonds/Assessments
9 Willow S. of 24 168,000$ 134,400$ Road/Bonds/Assessments
10 Tamarack - Medina to 24 - Overlay 49,985$ 39,988$ Road/Bonds/Assessments
11 Tamarack City Limits to CSAH 24 Overlay 77,675$ 62,140$ Road/Bonds/Assessments
12 Cherry Hill 99,056$ 49,528$ Road/Bonds/Assessments
13 Sioux Drive - North of tracks 40,000$ 40,000$ Road/Bonds/Assessments
14 Meander Rd.225,523$ 180,418$ Road/Bonds/Assessments/MSA
15 South Frontage Rd 25,000$ 12,500$ Road/Bonds/Assessments
16 Bella-Terra 22,000$ 11,000$ Road/Bonds/Assessments
17 Tamarack/HWY 55 5,500,000$ -$ -$ Developer/Assessments
18 Evergreen Rd - West TBD TBD Road/Bonds/Assessments
19 Hunter Drive South 123,504$ 61,752$ Road/Bonds/Assessments
20 Hunter Drive North 111,449$ 55,725$ Road/Bonds/Assessments
21 Medina Road 389,332$ 194,666$ Road/Bonds/Assessments
22 Roads Sub-total 1,069,444$ 704,722$ 901,716$ 575,756$ 272,523$ 203,918$ 5,500,000$ -$ 624,285$ 312,143$
23
24 Public Works
25 Trail Snow Removal Equipment 8,000$ 8,000$ Equipment Bonds/Cap Equip Fund
26 Water Truck Modify / Add Water Tank 20,000$ 20,000$ Equipment Bonds/Cap Equip Fund
27 F-350 Pickup w/ Plow 80,000$ 80,000$ Equipment Bonds/Cap Equip Fund
28 Skid Steer Upgrade w/ Bucket 5,000$ 5,000$ Equipment Bonds/Cap Equip Fund
29 Single Axel Truck 320,000$ 320,000$ Equipment Bonds/Cap Equip Fund
30 Tandem 425,000$ 425,000$ Equipment Bonds/Cap Equip Fund
31 Utility Tractor - Harley Rake 65,000$ 65,000$ Parks
32 Skid Steer - Replace 2003 85,000$ 85,000$ Equipment Bonds/Cap Equip Fund
33 Skid Loader Mill 30,000$ 30,000$ Parks 75% & Eqpt Bonds/Cap Eqp Fund
34 Ranger Replacement $35,000 $35,000 Parks
35 Addt'l pickup truck $80,000 $80,000 Parks 75% & Eqpt Bonds/Cap Eqp Fund
36 Utility Truck - Water/Sewer 100,000$ 100,000$ Water/Sewer Utility Fund
37 Case Loader Siingle Axle - Replacement 320,000$ 320,000$ Parks 75% & Eqpt Bonds/Cap Eqp Fund
38 F-550 & Plow - Replacement 100,000$ 100,000$ Equipment Bonds/Cap Equip Fund
39 Public Works Sub-total 433,000$ 433,000$ 605,000$ 605,000$ 215,000$ 215,000$ 420,000$ 420,000$ -$ -$
40
41 Police
42 PD Squad Cars 110,000$ 110,000$ 165,000$ 165,000$ 110,000$ 110,000$ 165,000$ 165,000$ 165,000$ 165,000$ Equipment Bonds/Cap Equip Fund
43 Less Lethal 6,400$ 6,400$ One Time State Monies
44 Flock Cameras (ALR's)7,000$ 7,000$ 7,000$ 7,000$ DTF Forfeiture
45 Tasers 75,000$ 75,000$ One Time State Monies
46 Records Management 150,000$ 150,000$ Equipment Bonds/Cap Equip Fund
47 Squad Radios 55,000$ 55,000$ DWI Forfeiture Fund/Cap Equip
48 Miscellaneous 8,000$ 8,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ DWI Forfeiture Fund/Cap Equip
49 Police Sub-total 206,400$ 206,400$ 322,000$ 322,000$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$ 175,000$
50
51 Fire
52 West Suburban & Long Lake
53 Fire (West Suburban) - Exp 12/31/30 70,582$ 70,582$ 70,582$ 70,582$ 70,582$ Equipment Bonds/Cap Equip Fund
54 Fire (Hamel Asset Payoff)80,000$ 80,000$
55 Fire (Long Lake) - Exp 12/31/2025 11,000$ 11,000$ 11,000$ 11,000$ Equipment Bonds/Cap Equip Fund
56 Fire Sub-total -$ 161,582$ -$ 161,582$ -$ 81,582$ -$ 81,582$ -$ 70,582$
57
58 Emergency Management
59 Siren Maintenance 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ Equipment Bonds/Cap Equip Fund
60 Civil Defense Sirens 35,000$ 35,000$ Revolving Cap. Impr. Fund
61 Civil Defense Sub-total 42,500$ 42,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ 7,500$ -$ -$
62
63
64 Administration/Data Processing
65 Vehicle Equipment Bonds/Cap Equip Fund
66 Administration Sub-total -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
67
68 City Buildings
69 City Hall Repairs/Renovation 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund
70 Community Building Repairs 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ Revolving Cap. Impr. Fund
71 PW/Police Repairs/Renovations 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ 10,000$ 10,000$ 15,000$ 15,000$ Revolving Cap. Impr. Fund
72 PW Entry Renovations/Training Room 250,000$ 250,000$ Revolving Cap. Impr. Fund
73 PW/Police Roof TBD TBD Revolving Cap. Impr. Fund
74 City Hall Roof TBD TBD Revolving Cap. Impr. Fund
75 City Buildings - Parking Lot 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Revolving Cap. Impr. Fund
76 Future Fire District Buidling 12,000,000$ TBD Revolving Cap. Impr. Fund
77 City Building Sub-total 60,000$ 60,000$ 55,000$ 55,000$ 12,060,000$ 60,000$ 305,000$ 305,000$ 60,000$ 60,000$
78
79
80
81 Water (high growth expectation)
82 Water Treatment Plant Expansion 253,000$ 253,000$ 2,100,000$ 2,100,000$ Future - Water Capital
83 Morningside Watermain 2,183,000$ TBD Water Utility/Capital/Assessments/Grant
84 Tamarack/Hwy55 Watermain 500,000$ TBD Future - Water Capital
85 Water Tower 2,600,000$ 2,600,000$ Future Water Cap (2020-2023)
86 Water Sub-total 253,000$ 253,000$ 2,100,000$ 2,100,000$ 4,783,000$ 2,600,000$ 500,000$ -$ -$ -$
87
88 Sewer
2024 - 2028 Capital Improvement Plan
2024 20262025 2027 2028
1
Attachment I
2024 CIP: DEPARTMENT
Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Project Cost
City Proposed
Portion Potential Revenue Source
2024 - 2028 Capital Improvement Plan
2024 20262025 2027 2028
89 I / I Maintenance 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ Sewer Capital Fund
90 County Road 29 Sewer Replacement 320,000$ 82,240$ Sewer Capital/Utility Fund
91 Sewer Vac Sewer Utility Fund
92 Willow Lift Station Sewer Capital Fund
93 Generator Replacements 50,000$ 50,000$ 50,000$ 50,000$ Sewer Utility Fund
94 Hunter/Hamel Rd Upsize 750,000$ 750,000$ Sewer Capital Fund
95 Sewer Sub-total 470,000$ 232,240$ 850,000$ 850,000$ 150,000$ 150,000$ 100,000$ 100,000$ -$ -$
96
97 Storm Water
98 Painter's Creek/Morningside Ditch 360,000$ 120,000$ Storm Water Fund/Grants/MCWD
99 Storm Water Improvement Grant Match 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ 55,000$ Storm Water Fund/Grants/MCWD
100 Long Lake Creek 300,000$ 75,000$ Storm Water Fund/Grants/MCWD
101 Storm Water Sub-total 415,000$ 175,000$ 55,000$ 55,000$ 355,000$ 130,000$ 55,000$ 55,000$ -$ -$
102
103 Municipal Park Replacements
104 Trails Municipal Park Fund
105 Annual Trail Replacement 30,000$ 30,000$ 30,000$ 30,000$ 35,000$ 35,000$ 35,000$ 35,000$ 40,000$ 40,000$ Municipal Park Fund
106 County Road 101 Rehabilitation 150,000$ 150,000$ Municipal Park Fund
107 Hamel Legion Park Municipal Park Fund
108 Holy Name Park Municipal Park Fund
109 Hunter Lions Park Municipal Park Fund
110 Basketball Court/Reconstruction Work 100,000$ 100,000$ Municipal Park Fund/Grants/Donations
111 Lakeshore Park Municipal Park Fund
112 Seating Area, Shelter, Stabalization 40,000$ 40,000$ Municipal Park Fund/Grants/Donations
113 Rainwater Nature Area Municipal Park Fund
114 Maple Park Municipal Park Fund
115 New baseball backstop 25,000$ 25,000$ Municipal Park Fund
116 Tennis/Pickle Ball Courts Municipal Park Fund
117 Walnut Park - Court/Designate Raingarden 15,000$ 15,000$ Municipal Park Fund/Grants/Donations
118 185,000$ 185,000$ 30,000$ 30,000$ 60,000$ 60,000$ 35,000$ 35,000$ 190,000$ 190,000$
119
120 New Park Development
121 Trails
122 Hackamore Trail 320,000$ 160,000$ Park Ded/Cost Share w/ Corcoran
123 Hamel Road - Pinto to Arrowhead 300,000$ 300,000$ Park Dedication Fund
124 Chippewa Park Trail Connection 80,000$ 80,000$ Park Dedication Fund
125 Townline Road Trail 20,000$ 10,000$ Park Dedication Fund
126 Deer Hill Preserve Trails 200,000$ 200,000$ Park Dedication Fund
127 Medina Lake Preserve Park Dedication Fund
128 Clean-up/Development (woods)25,000$ 25,000$ Park Dedication Fund
129 Trail Head & Pavillion 25,000$ 25,000$ Park Dedication Fund
130 Hamel Legion Park Park Dedication Fund
131 Pickle Ball Courts 150,000$ 150,000$ Park Dedication Fund
132 Chippewa Park (Scherber Land)Park Dedication Fund
133 Planning Design 35,000$ 35,000$ Park Dedication Fund
134 Nursery Stock 2,000$ 2,000$ Park Dedication Fund
135 Playground Equipment 750,000$ 750,000$ Park Dedication Fund
136 Shawnee Woods - Entrance Sign Park Dedication Fund
137 Maple Park Park Dedication Fund
138 Pickleball Courts 100,000$ 100,000$ Park Dedication Fund
139
Land Acquisitions / New Trails (rolling-used as
development occurs)Park Dedication Fund
140 Parks Sub-total 677,000$ 507,000$ 130,000$ 130,000$ -$ -$ 1,050,000$ 1,050,000$ 150,000$ 150,000$
141
142 TOTAL:3,811,344$ 2,960,444$ 5,056,216$ 4,891,838$ 18,078,023$ 3,683,000$ 8,147,500$ 2,229,082$ 1,199,285$ 957,725$
2
Resolution No. 2023-
December 5, 2023
Member ________ introduced the following resolution and moved its adoption.
CITY OF MEDINA
RESOLUTION NO. 2023-
RESOLUTION APPROVING 2024 FINAL TAX LEVY
Be it resolved, by the city council of the City of Medina, County of Hennepin, Minnesota, that the
following sums of money be levied for the current year, collectible in 2024, upon the taxable
property in the City of Medina, for the following purposes: To raise $5,045,897 as adequate
revenue for the general fund operating budget (of which $100,000 will be transferred to future fire
facility), $423,247 as adequate revenue for debt service, $462,500 for capital equipment, $61,000
for road fund and $112,000 for municipal parks.
General Fund: $5,045,897
Debt Service:
2012A G.O. Capital Improvement Plan Bonds $ 362,943
2015A G.O. Improvement Bond $ 60,304
Municipal Parks $ 112,000
Road Fund $ 61,000
Capital Equipment $ 462,500
Total Levy: $6,104,644
The City Clerk, Caitlyn Walker, is hereby instructed to transmit a certified copy of this resolution to
the county auditor of Hennepin County, Minnesota.
Dated: December 5, 2023.
______________________________
Kathleen Martin, Mayor
Attest:
_________________________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2023-
December 5, 2023
Member __ introduced the following resolution and moved its adoption.
CITY OF MEDINA
RESOLUTION NO. 2023-
RESOLUTION APPROVING 2024 FINAL BUDGET
Be it resolved by the city council of the City of Medina, County of Hennepin, Minnesota, that the
following sums of money be approved for the 2024 budget:
Expenditures/
Revenues & Expenses &
Other Sources Other Uses
General Fund $ 6,644,370 $ 6,644,370
Special Revenue Funds $ 189,500 $ 311,450
Capital Project Funds $ 1,146,297 $ 2,810,115
Debt Service Funds $ 649,512 $ 942,438
Water Fund $ 1,652,400 $ 1,342,963
Sanitary Sewer Fund $ 1,001,798 $ 1,136,318
Storm Water Fund $ 299,500 $ 462,229
Be it also resolved by the city council of the City of Medina, County of Hennepin, Minnesota, that
the Capital Improvement Plan (CIP) be approved for 2024:
2023 CIP $ 3,811,344
Dated: December 6, 2022.
____________________________
Kathleen Martin, Mayor
________________________________________
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
2024 COMPREHENSIVE
ANNUAL BUDGET
DECEMBER 5, 2023
KATHLEEN MARTIN
MAYOR
DINO DESLAURIERS
COUNCIL MEMBER
TODD ALBERS
COUNCIL MEMBER
ROBIN REID
COUNCIL MEMBER
JOE CAVANAUGH
COUNCIL MEMBER
SCOTT JOHNSON
CITY ADMINISTRATOR
ERIN BARNHART
FINANCE DIRECTOR
JASON NELSON
PUBLIC SAFETY DIRECTOR
DUSTY FINKE
PLANNING DIRECTOR
STEVE SCHERER
PUBLIC WORKS DIRECTOR
THIS PAGE LEFT BLANK INTENTIONALLY
CITY OF MEDINA
2024 COMPREHENSIVE ANNUAL BUDGET
Table of Contents
BUDGET SUMMARY Page
Transmittal Letter .............................................................................................................1
GENERAL FUND BUDGET SUMMARY ................................................................ 5
Revenue Summary/Graph ................................................................................................6
Expenditure Summary .....................................................................................................7
Expenditure Summary by Department/Graph .................................................................8
GENERAL FUND REVENUES
Revenue Detail .................................................................................................................9
GENERAL FUND EXPENDITURES
General Government
Overview ............................................................................................................10
Mayor and Council ............................................................................................11
Administration ...................................................................................................12
Elections .............................................................................................................14
Assessing............................................................................................................16
Planning and Zoning ..........................................................................................18
Comprehensive Plan ..........................................................................................19
Data Processing ..................................................................................................20
Police/Public Works Facility .............................................................................21
Municipal Building ............................................................................................22
Public Safety
Overview ............................................................................................................24
Police..................................................................................................................25
Police Records Management..............................................................................27
Fire .....................................................................................................................28
Building Inspections ..........................................................................................29
Emergency Management ...................................................................................31
Public Works ..................................................................................................................32
Sanitation and Recycling ...............................................................................................34
Parks and Recreation
Community Building .........................................................................................35
Parks ...................................................................................................................36
Economic Development Housing ..................................................................................38
CITY OF MEDINA
2024 COMPREHENSIVE ANNUAL BUDGET
Table of Contents Continued
General Fund Budget Summary .................................................................................... 39
SPECIAL REVENUE FUNDS BUDGETS .............................................................. 41
Environmental Fund.......................................................................................................42
Municipal Park Fund......................................................................................................43
Field House Operations Fund ........................................................................................44
Lawful Gambling ...........................................................................................................45
Police Forfeiture Fund ...................................................................................................46
Police Reserve Equipment Fund ....................................................................................47
German Liberal Cemetery Fund ....................................................................................48
Community Event Fund .................................................................................................49
Crime Prevention Fund ..................................................................................................50
Cable Franchise Fund ....................................................................................................51
Combined Special Revenue Funds Budgets ..................................................................52
CAPITAL PROJECT FUNDS BUDGETS .............................................................. 55
Park Dedication Fund ....................................................................................................56
General Capital Improvement Fund ...............................................................................57
Water Capital Improvement Fund .................................................................................58
Sewer Capital Improvement Fund .................................................................................59
Fire Facility Capital Fund ..............................................................................................60
Tax Increment 1-9 Fund .................................................................................................61
Equipment Replacement Fund .......................................................................................62
Road Improvement Fund ...............................................................................................63
Combined Capital Project Funds Budgets .....................................................................64
CITY OF MEDINA
2024 COMPREHENSIVE ANNUAL BUDGET
Table of Contents Continued
DEBT SERVICE FUNDS BUDGETS ...................................................................... 67
G.O. Capital Improvement Plan Bonds 2020A (2012A) Fund (PW/PD Facility) .........68
G.O. Refunding Bonds 2013A (PW/PD Facility) ..........................................................69
G.O. Improvement Bonds 2015A (Tower Drive) ..........................................................70
G.O. Refunding Bonds 2016A (TIF) .............................................................................71
G.O. Improvement Bonds 2020A (2017A) (Deer Hill) .................................................72
G.O. Improvement Bond 2023A (Road Improvements) ...............................................73
Combined Debt Service Funds Budgets ........................................................................74
PUBLIC UTILITY FUNDS BUDGETS ................................................................... 77
Water Utility Fund .........................................................................................................78
Sewer Utility Fund .........................................................................................................80
Storm Water Utility Fund ..............................................................................................82
CAPITAL IMPROVEMENT PROGRAM ...............................................................85
FEE SCHEDULE .........................................................................................................87
THIS PAGE LEFT BLANK INTENTIONALLY
Page 1 of 93
Mayor and City Council Members November 29, 2023
The City of Medina Staff is pleased to submit the 2024 proposed Comprehensive Annual Budget and
property tax levy for your consideration of final approval on December 5, 2023. This 2024 budget reflects
the Council’s property tax levy and budget discussions throughout 2023. When approved, this budget will
be the basis for the final 2024 property tax levy to be certified to Hennepin County in December 2023. The
County will then use the certified property tax levy for final 2024 property tax calculations.
Total taxable market value increased 9.73% from $2.386 billion in 2023 to $2.617 billion in 2024. Adjusted
net tax capacity increased 10.5% from $27.936 million in 2023 to $30.829 million in 2024.
The budget proposes a General Fund property tax levy decrease of $44,603 for 2024, which is a tax rate
decrease from 22.59% to 20.85% from 2023 to in 2024. The overall General Fund expenditures are
budgeted to increase 6.5% or $429,326. Due to a reduction in transfer to the Future Fire Facility, the overall
increase for 2024 is projected to be 1.1% or $74,326. Pre-existing debt service levies have decreased by
$1,699. Capital levies for the Municipal Park Fund and Road Fund have no increase and the Equipment
Fund a capital levy has been an increase of $150,000. The overall total levy increase for 2024 amounts to
$103,698, compared to $1,020,349 in 2023.
Property Tax Levy: 2023 2024 Change
General Fund 5,090,500 $5,045,897 (44,603)
Capital Equipment 312,500 462,500 150,000
Capital Road Fund 61,000 61,000 0
Municipal Park Fund 112,000 112,000 0
Road Improvement Debt Service 60,155 60,304 149
Building Debt Service 364,791 362,943 (1,848)
Total Levy $6,000,946 $6,104,644 $103,698
The General Fund Budget reflects the revenues and expenditures developed from the City’s service needs,
trend analysis, the annual goal setting session, joint work sessions with the City Council and Staff, and City
Council discussions. The expenditure levels are focused on maintaining the City’s current level of services
and to address capital, maintenance, or special project needs.
Page 2 of 93
GENERAL FUND REVENUES:
The total budgeted revenue for 2024 is $6,644,370 compared to the 2023 budget of $6,570,044.
With the proposed general operating levy, property tax collections in the General Fund are projected to
decrease from $5,090,500 in 2023 to $5,045,897 in 2024. As in prior years, the City continues to receive
the largest portion of the General Fund revenue from the property tax. In 2024, the tax levy will provide
approximately 76% of the City’s total General Fund revenues.
Licenses and Permits are estimated to remain steady. The budget is conservative regarding building permit
activity to account for slowing growth in the future. A large portion of building permit surplus can be
offset by building inspection liability that is not booked until year-end.
Budgeted transfers to the General Fund from the Water, Sewer, and Storm Water funds have increased
from $241,257 in 2023 to $248,495 in 2024.
GENERAL FUND EXPENDITURES:
General Fund expenditures are budgeted to increase from $6,570,044 in 2023 to $6,644,370 in 2024.
General government expenditures are budgeted to increase $62,657 or 4.2%, largely due to staffing and
contractual services. Public safety expenditures are budgeted to increase $389,110 or 12.1%, due to staff
wages and fire services. Parks and recreation expenditures are budgeted to increase $36,989 and public
works expenditures are budgeted to increase by $37,689 or 4.4%. Capital replacement acquisitions will
continue to be transacted through other funding sources or reserves on an as needed or emergency basis
only.
Personnel costs represent 57% of the General Fund Budget. A 3.0% cost of living adjustment (COLA),
market wage adjustments and defined pay grade step (step) increases are included in the 2024 budget for
qualifying employees.
OTHER FUND BUDGETS
In addition to the City’s General Fund Budget and proposed property tax levy, the City also has several
other Special Revenue, Capital Projects, Debt Service, and Enterprise fund budgets. While a profile and
proposed budget of each fund is included in this budget document, a summary of each fund’s key changes
should be noted to understand the impact on meeting future City service needs.
Community Event Fund: The City has depended on donations to fund the fireworks display at the annual
Medina Celebration Day event. Conduit bond revenue in the amount of $15,500 was received in 2019 to
be spread over five years. Additional donations will again be needed in 2024 to fund a fireworks contract
for the event. To assist in the event funding, a $4,000 transfer in from the General Fund is budgeted for
2024.
Municipal Park Fund: Park equipment has an asset/depreciation life between 10 and 40 years. Past
practice for park equipment replacement needs have been funded from the General Fund or Park
Dedication Fund if classified as a capital improvement. The past need for park replacement has not
been great because the parks were new or newer. As the parks and park equipment within the City of
Medina approach asset life, there will be an increased need for replacement. The funds within the Park
Dedication Fund will not be enough to maintain a practice of funding replacements or improvements.
The 2040 Comprehensive Plan shows between $13.8 and $27.4 million in new parks and trails
development over the next 20 years. The Park Dedication Fund’s revenue source is 100% dependent
Page 3 of 93
on development and developers and needs to set aside for future use. There have been past years and
will be again when no revenue comes in for Park Dedication. Thus, the reason there is importance in
establishing a constant revenue source for the Municipal Park Fund to handle replacements, which will
be ongoing while there are parks in use.
Water Utility: The City’s 2020 Water Rate Analysis demonstrated the need for a 3% rate increase in user
rates and no current increase in the trunk connection fees.
Sewer Utility: The City’s 2020 Sewer Rate Analysis includes a 1% rate increase in user rates and a decrease
in trunk connection fees because of the addition of an area charge for the Willow TH 55 lift station.
Storm Water Utility: A 3% increase in the Storm Water Utility rate has been included in the 2024 budget.
The storm water utility revenue supports administrative costs for annual reporting, pond maintenance, etc.
and will be used as matching funds for capital project completion. The CIP for storm water projects is
large and completion of the projects is highly contingent on receiving grant or cooperative funding from
other agencies and partners.
The remaining portions of this document provide greater detail on individual fund sources and uses
budgets. Supplemental information can be obtained from the Finance Department.
FINAL COMMENTS
This budget has been prepared based on the direction given by the City Council to date and the best
estimates of staff of the available revenues and the expenditures required to reasonably maintain core levels
of services without significantly compromising quality of life for Medina taxpayers.
Respectfully Submitted,
Erin Barnhart
Finance Director
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Page 5 of 93
General Fund
The General Fund is the primary operating fund for the governmental operations of the City. Activities
enabled by General Fund planning include police protection and community support, fire prevention and
suppression, planning and zoning, street maintenance and repair, parks and recreation, sanitation and waste
removal, as well as engineering, legal and general administrative functions.
Page 6 of 93
General Fund Revenues and Other Financing Sources
By Type 2024
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES BY TYPE
Property Tax Levy 4,147,600 5,090,500 5,045,897 (44,603) -0.9%
Other Taxes 85,000 75,000 7,000 (68,000) -90.7%
Licenses and Permits 492,500 509,400 559,783 50,383 9.9%
Intergovernmental 303,773 283,998 332,000 48,002 16.9%
Charges for Services 143,074 147,871 151,715 3,844 2.6%
Fines and Forfeitures 95,000 55,000 55,000 0 0.0%
Special Assessments 0 0 0 0 N/A
Miscellaneous 240,881 122,018 130,848 8,830 7.2%
Sale of Assets 0 0 0 0 N/A
Transfers In 234,230 286,257 362,127 75,870 26.5%
Total Revenues and Other Financing Sources 5,742,058 6,570,044 6,644,370 74,326 1.1%
Property Tax Levy
$5,045,897 76%
Other Taxes
$7,000 …
Licenses and
Permits, $380,483
6%
Intergovernmental
$332,000 5%
Charges for
Services…
Fines and Forfeitures
$55,000 1%Miscellaneous …
Transfers In 362,127
5%
Total $6,644,370
Page 7 of 93
General Fund Expenditures and Other Financing Uses
By Department 2024
General Fund Expenditures and Other Financing Uses
By Department 2024
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
General Government:
Mayor & Council 25,544 25,544 25,894 350 1.4%
Administration 691,552 809,831 850,568 40,737 5.0%
Elections 24,617 24,692 28,998 4,306 17.4%
Assessing 172,500 172,500 172,500 0 0.0%
Planning & Zoning 206,624 213,117 217,481 4,364 2.0%
Comprehensive Plan 8,000 8,000 8,000 0 0.0%
Data Processing 101,000 104,000 106,500 2,500 2.4%
Police/Public Works Facility 87,800 89,300 97,700 8,400 9.4%
Municipal Building 56,400 59,800 61,800 2,000 3.3%
Unallocated 0 0 0 0 N/A
Total General Government 1,374,037 1,506,784 1,569,441 62,657 4.2%
Public Safety:
Police 2,023,300 2,253,577 2,466,212 212,635 9.4%
Police Records Management 14,200 10,250 16,000 5,750 56.1%
Fire 441,448 476,281 625,927 149,646 31.4%
Building Inspections 441,953 482,466 502,170 19,704 4.1%
Emergency Management 6,050 6,250 7,625 1,375 22.0%
Total Public Safety 2,926,951 3,228,824 3,617,934 389,110 12.1%
Public Works:
Public Works 793,619 840,377 876,881 36,504 4.3%
Sanitation & Recycling 25,322 24,102 25,287 1,185 4.9%
Total Public Works 818,941 864,479 902,168 37,689 4.4%
Parks & Recreation:
Community Building 40,036 43,526 51,400 7,874 18.1%
Parks 231,241 252,764 281,879 29,115 11.5%
Total Parks & Recreation 271,277 296,290 333,279 36,989 12.5%
Transfers Out 205,081 218,667 121,548 (97,119) -44.4%
Transfer to Fire Facility 145,771 455,000 100,000 (355,000) -78.0%
Total Transfers 350,852 673,667 221,548 (452,119) -67.1%
Total Expenditures & Other Financing Uses 5,742,058 6,570,044 6,644,370 74,326 1.1%
Page 8 of 93
Page 9 of 93
General Fund Revenues
PROFILE
Revenues for all General Fund operations, regardless of the department responsible for charging and
collecting them, are all listed jointly in the revenues section of the budget document. This includes all
revenues from property taxes to recreation charges for activities. The primary breakdowns for revenues in
the General Fund are:
Taxes
Special Assessments
Licenses and Permits
Intergovernmental Revenues
Charges for Services
Fines and Forfeitures
Miscellaneous Revenues
REVENUE DETAILS
Property Taxes
$ 5,045,897
These are the General Fund property taxes charged to all taxable properties in the City of Medina based on
the tax capacity of each property. The 2024 budget is 1.1% greater than the 2023 budget. Property Taxes
make up about 76% of the total revenues and other sources collected to provide General Fund services.
Licenses and Permits
$ 380,483
These are charges for items that state statutes have granted authority to issue and the fee amounts are
generally authorized on an annual basis within the City’s fee schedule. The City estimates these amounts
conservatively as these amounts can vary considerably from year to year. Types of fees included are liquor
and cigarette licenses, and building, plumbing, and hunting permits.
Charges for Services
$ 331,015
Cities may receive revenues for services provided. The main sources of revenue are from public safety
services and community room rentals. Other charges include election filing fees, sales of maps and copies,
and assessment searches.
These three revenue sources, property taxes, licenses and permits, and charges for services, together make
up approximately 87% of the City’s general operating revenues and other sources. The balance comes
from fines and forfeitures, intergovernmental activity, and operating transfers.
Page 10 of 93
General Fund Expenditures
GENERAL GOVERNMENT OVERVIEW
PROFILE
The General Fund General Government consists of City Council, Administration, Elections, Assessing,
Planning & Zoning, Comprehensive Plan, Data Processing, and Municipal Buildings.
2024 General Government Expenditures
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
General Government:
Mayor & Council 25,544 25,544 25,894 350 1.4%
Administration 691,552 809,831 850,568 40,737 5.0%
Elections 24,617 24,692 28,998 4,306 17.4%
Assessing 172,500 172,500 172,500 0 0.0%
Planning & Zoning 206,624 213,117 217,481 4,364 2.0%
Comprehensive Plan 8,000 8,000 8,000 0 0.0%
Data Processing 101,000 104,000 106,500 2,500 2.4%
Police/Public Works Facility 87,800 89,300 97,700 8,400 9.4%
Municipal Building 56,400 59,800 61,800 2,000 3.3%
Unallocated 0 0 0 0 N/A
Total General Government 1,374,037 1,506,784 1,569,441 62,657 4.2%
Page 11 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – MAYOR AND COUNCIL
PROFILE
The City Council is comprised of the Mayor and four Council Members. All are elected at large. Under
the City’s Council-Administrator form of government, the City Council exercises the legislative authority
of the City. The City Council is responsible for formulating City policy, enacting legislation, adopting the
annual budget, levying local property taxes, and appointing members to advisory boards and commissions.
Members of the City Council also constitute the Board of Appeal and Equalization, and the Canvassing
Board for municipal elections.
The City Council budget includes expenditures related to compensation, memberships, subscriptions, and
training of its members. Printing expenditures are also included for the Truth in Taxation flier inserted
with the County’s proposed tax statements.
BUDGETED PERSONNEL LEVELS
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
Mayor 1 1 1 1 1 1 1 1 1 1
Council Members 4 4 4 4 4 4 4 4 4 4
STAFFING HISTORY & PHILOSOPHY
Medina is a Statutory A form of government.
All Council members are at large.
OPERATING BUDGET
CAPITAL OUTLAY
None requested.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Mayor and Council
Total Personnel Services 17,494 17,494 17,494 0 0.0%
Total Other Services and Charges 8,050 8,050 8,400 350 4.3%
Total Mayor and Council 25,544 25,544 25,894 350 1.4%
Page 12 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – ADMINISTRATION
PROFILE
The City Administrator is the Chief Administrative Officer of the City. It is the Administrator’s duty to properly
administer all affairs relating to the City. The Administrator provides management of the City to ensure that all
City Council policies and directives are carried out. Activities include coordinating recommendations to the City
Council on financial, legislative, and management issues and to serve as a liaison between the Council, advisory
boards and commissions, consultants, other levels of government, the media, and the public.
The Administration budget includes expenditures related to general administration, human resources management,
information technology, legal, contract management, statutorily required clerk services and financial management
including: budgeting, debt management, investments, vendor check processing, special assessments, public
improvement financing, and risk management.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
City Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Assistant City
Administrator/City Clerk 0.80 0.80 0.80 0.80 0.80 0.80
Assistant to City
Administrator/City Clerk 0.80 0.80 0.80 0.80
Administrative Assistant 0.50 0.50 0.50 0.50 0.50 0.50
Administration Intern
Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Accountant I 1.00 1.00 1.00
Accountant II 1.00 1.00 1.00 1.00
Accounting Technician 1.00 1.00 1.00 1.00 1.00
Accounting Part-Time 0.50 0.50 0.50 0.50
Total FTE's 5.30 5.30 4.30 4.30 4.30 4.30 4.30 4.80 4.80 5.22
STAFFING HISTORY & PHILOSOPHY
In 2006, a Finance Director position was added to bring financial functions in house from the consultants and
previously assigned to the City Administrator. The position created investment strategies to provide cash flow
and conserving capital, while maximizing investment income revenue.
In 2007, an Accountant was added to handle utility billing and the processing of development reimbursable
items, as well as to improve segregation of accounting and finance duties, assist in enhancing the accuracy of
financial reporting, and to meet the demands of City growth. This position also provided support for the
additional 250 utility accounts added through new development.
Page 13 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – ADMINISTRATION (continued)
In 2008, the position of Assistant to the City Administrator was reassigned from an Administrative Assistant
position to assume all statutory clerk functions (as Deputy Clerk), duties in human resource management,
elections, public relations, information technology, contract management and liaison to parks and the
community building previously held by the City Administrator.
In 2008, an Accounting Technician position was created to replace the retiring Deputy Clerk. The position also
provided resources for the newly created Storm Water Utility which added an additional 2,500 accounts, as well
as monthly utility billing in 2009.
In 2012, an Assistant Finance Director position was created to replace the Accountant position as well as to
cover added responsibilities acquired due to a vacant Finance Director position in interim status with a
contracted consultant.
In 2015, the Finance Director position was filled eliminating the Assistant Finance Director position and
reducing consultant hours. Additionally, a half-time Accountant position was filled.
In 2016, the budget includes the reassignment of the position Assistant to the Administrator to Assistant
Administrator/City Clerk.
In 2018, the budget includes the reassignment of the Accounting Technician position to Accountant II.
In 2019, a part-time administrative assistant position was created to be shared between admin and finance,
replacing the vacant PT Finance Clerk position. Assistant City Administrator position was approved pay grade
increase from 5-6 to 7-8.
In 2021, the Asst. City Administrator/City Clerk position became vacant and was reallocated to Asst. to City
Administrator/City Clerk and decreased to pay grade 5-6.
In 2022, full-time Accounting Technician position posted to be filled in 2023. Position to handle billing, water
meter replacement program and cross-train for additional backup.
OPERATING BUDGET
CAPITAL OUTLAY
None requested.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Administration
Total Personnel Services 568,502 681,881 697,618 15,737 2.3%
Total Supplies 5,100 5,300 5,300 0 0.0%
Total Other Services and Charges 117,950 122,650 147,650 25,000 20.4%
Total Capital Outlay 0 0 0 0 N/A
Total Administration 691,552 809,831 850,568 40,737 5.0%
Page 14 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT - ELECTIONS
PROFILE
The City Clerk’s Office is responsible for administration of elections, including supervision of elections
and voter registration. The Clerk’s Office ensures elections are handled in accordance with State, Federal,
and County regulations. The Clerk’s Office oversees all activities related to City elections including
notices, materials, and certification of process. Additionally, the Clerk’s Office arranges polling places
and sets up voting equipment. The Clerk’s Office also supervises the recruiting and training of election
coordinators and judges and oversees the maintenance of voter registration files.
Section 200 of the Medina City Code provides for regular municipal elections to be held in even-numbered
years only.
STAFFING HISTORY & PHILOSOPHY
Although internal staff provides a service to this department every year and significantly during an
election year, no time is allocated due to the fluctuation in activity during off election years. The
General Administration budget contains the staffing resources to conduct the City’s elections.
In 2006, City Staff restructured the flow of the election coordination by increasing internal staff
administration and decreasing part-time hiring by 30%.
In 2008, the City established a second precinct, which led to additional hiring of part-time election
staffing.
In 2010, City Staff enacted additional efficiencies in election coordination and shifts to reduce part-
time hiring.
In 2012 additional shift hours were added for an additional absentee precinct at the primary and general
election. This was also a presidential election and required more staffing.
In 2014 two part-time election judges were hired to administer absentee voting.
2015 was a non-election year. Shift staffing was not necessary.
2016 one full-time election judge was hired to administer absentee voting along with staff. Presidential
election and no excuse absentee voting implemented. Additional election judges for office help will
be needed for future presidential elections.
2017 was a non-election year.
In 2018, two full-time election judges were hired to assist in absentee voting.
In 2020, two primary elections and one general election were held. All elections had absentee voting
and required election judges at City Hall.
In 2022, one full-time election judge was hired to assist in early voting for the primary election. One
part-time election judge assisted with early voting for the general election.
In 2023, full-time election judge will be posted to assist with absentee voting in three scheduled
elections in 2024.
Page 15 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – ELECTIONS (continued)
OPERATING BUDGET
CAPITAL OUTLAY
None requested.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Elections
Total Personnel Services 11,842 11,842 16,148 4,306 36.4%
Total Supplies 1,000 1,000 1,000 0 0.0%
Total Other Services and Charges 11,775 11,850 11,850 0 0.0%
Total Capital Outlay 0 0 0 0 N/A
Total Elections 24,617 24,692 28,998 4,306 17.4%
Page 16 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT - ASSESSING
PROFILE
The primary function of the City’s Assessing services is to provide the accurate classification and valuation
of all real, personal and exempt property, including the value of all improvements and structures thereon,
located within Medina at maximum intervals of five years. In addition, the Assessor maintains a data base
and affiliated files, including property characteristics and photographs on all parcels, provides
computerized reports and responds to requests of the Minnesota Department of Revenue, Hennepin County,
City departments and members of the general public.
The City Assessor also attends and coordinates the City’s Local Board of Appeal and Equalization hearing,
commonly held in April each year and provides valuation information to the City to determine park
dedication fees when properties subdivide.
BUDGETED PERSONNEL LEVEL AND STAFFING HISTORY & PHILOSOPHY
The City continues to utilize contracted assessing services. On a regular basis, the City receives competitive
quotes for this service. The contract services the City engages in are more economically feasible than hiring
full-time staff. The City currently contracts with Rolf Erickson Enterprises Inc. Southwest Assessing for
residential assessing services. In 2021, the City contracted with Hennepin County for commercial,
industrial and apartment assessing services. No staffing is allocated to this department.
OPERATING BUDGET
CAPITAL OUTLAY
None requested.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Assessing
Total Supplies 0 0 0 0 N/A
Total Other Services and Charges 172,500 172,500 172,500 0 0.0%
Total Assessing 172,500 172,500 172,500 0 0.0%
Page 17 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – PLANNING AND ZONING
PROFILE
The Planning and Zoning department is primarily responsible for the drafting and enforcement of the City’s zoning and
subdivision ordinances (Chapter 8) and for coordinating the Comprehensive Plan. The department has considerable
contact with various members of the public on matters related to property in the City including residents, business
owners, contractors and builders, potential buyers, developers, realtors, appraisers, flood insurance agents, and other
similar persons.
The department manages the review process of all land use and development applications including: subdivisions, site
plan reviews, planned unit developments, conditional use permits, rezoning, variances, and other appeals. This process
includes meeting with potential applicants prior to an application, reviewing requests for consistency with City
regulations, preparing memoranda to assist the City officials, and drafting resolutions and ordinances. The department
also coordinates the development process after a project is approved, which entails drafting documents such as
easements and development agreements and verifying that all terms and conditions applied to a project are followed.
Assistance is provided to the Planning Commission, including supplying monthly information packets, maintenance of
Commission meeting agendas and minutes, and distribution of public hearing notices.
Geographical Information System (GIS) and mapping services for all City departments are provided by this department.
This includes obtaining and maintaining relevant data and creating maps and providing spatial analysis when requested.
The department inspects for compliance with zoning and nuisance regulations and carries through with enforcement
activities when necessary. This includes unlicensed/inoperable vehicles and property maintenance, and property
manure management practices.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
Planning Director 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70
City Planner 0.70
Associate Planner 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30
Planning Assistant 0.12 0.12 0.12 0.30
Administrative Assistant 0.12 0.12 0.12 0.12 0.12 0.12 0.12
Part Time Help
Total FTE's 1.12 1.12 1.12 1.12 1.12 1.12 1.12 1.12 1.12 1.12
STAFFING HISTORY & PHILOSOPHY
In 2004, the City created the position of full-time City Planner, as opposed to utilizing only outside consultants to
meet the demands of the City’s growth and land use applications.
In 2008, the department was restructured to provide or enhance professional planning and zoning services in the
areas of land-use review, building permit review, ordinance revisions, use of GIS, as well as code and septic
enforcement.
In 2016, the City Planner was reassigned as Planning Director and the Planning Assistant was budgeted and
reassigned at Associate Planner.
General Fund Expenditures (Continued)
Page 18 of 93
GENERAL GOVERNMENT – PLANNING AND ZONING (continued)
OPERATING BUDGET
CAPITAL OUTLAY
None requested.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Planning and Zoning
Total Personnel Services 153,574 167,367 169,331 1,964 1.2%
Total Supplies 750 450 450 0 0.0%
Total Other Services and Charges 52,300 45,300 47,700 2,400 5.3%
Total Capital Outlay 0 0 0 0 N/A
Total Planning and Zoning 206,624 213,117 217,481 4,364 2.0%
Page 19 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – COMPREHENSIVE PLAN
PROFILE
The City’s Comprehensive Plan is updated every ten years and establishes the vision and sets the course
for the City looking out two decades to guide future residential growth, economic development, and
investments in City services such as natural resources, parks, recreation, transportation, and water
resources. The 2020-2040 Comprehensive Plan was completed in September 2018. $8,000 is assigned
each year within General Fund reserves to account for total project cost every ten years.
OPERATING BUDGET
CAPITAL OUTLAY
N/A
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Comprehensive Plan
Total Other Services and Charges 8,000 8,000 8,000 0 0.0%
Total Comprehensive Plan 8,000 8,000 8,000 0 0.0%
Page 20 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – DATA PROCESSING
PROFILE
The main function for Data Processing is information technology (IT). This covers annual licensing fees
and web-based programs, as well as copier/printer leases. Also included are maintenance costs for
workstations and servers necessary to maintain the City’s electronic records and management. In 2014
video recording and editing of City Council meetings was implemented. In 2017 transition to the cloud
was implemented reducing the need for servers. In 2021, contracted services with Cipher Laboratories was
terminated and replaced with Solution Builders.
BUDGETED PERSONNEL LEVEL AND STAFFING HISTORY & PHILOSOPHY
This service is provided on a contractual basis. No staffing is allocated directly to this department and
staff coordination is budgeted from the General Administration budget.
OPERATING BUDGET
CAPITAL OUTLAY
None requested.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Data Processing
Total Supplies 73,500 76,500 79,000 2,500 3.3%
Total Other Services and Charges 27,500 27,500 27,500 0 0.0%
Total Capital Outlay 0 0 0 0 N/A
Total Data Processing 101,000 104,000 106,500 2,500 2.4%
Page 21 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – POLICE/PUBLIC WORKS FACILITY
PROFILE
The former Clam Corp building at 600 Clydesdale Trail was obtained in 2012 and improved in 2013 for
use as the Medina police/public works facility. The Police/Public Works Facility department provides for
the ongoing cleaning, maintenance and repair of the building. Public Works and Police departments
contract or perform all maintenance on building and/or equipment.
BUDGETED PERSONNEL LEVEL
The personnel from the Public Works and Police departments provide these services within the scope of
their existing duties.
STAFFING HISTORY & PHILOSOPHY
The Public Works and Police departments are responsible for these activities.
OPERATING BUDGET
CAPITAL OUTLAY
See the General Capital Improvement Fund.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Police/Public Works Facility
Total Supplies 2,500 2,500 2,700 200 8.0%
Total Other Services and Charges 85,300 86,800 95,000 8,200 9.4%
Total Police/Public Works Facility 87,800 89,300 97,700 8,400 9.4%
Page 22 of 93
General Fund Expenditures (Continued)
GENERAL GOVERNMENT – MUNICIPAL BUILDING
PROFILE
The Municipal Building function provides for the ongoing cleaning, maintenance and repair of government
buildings including City Hall. Other facilities, such as Hamel Community Building, Field House, and
Hamel Water Treatment Plant have expenditures charged directly to their respective departments. Public
Works contracts or performs all maintenance on building and/or equipment, as well as mowing, work on
garden beds, heating/cooling, plumbing, painting, parking lot, electrical, and water softener upkeep.
BUDGETED PERSONNEL LEVEL
The personnel from the Public Works department provide these services within the scope of their existing
duties.
STAFFING HISTORY & PHILOSOPHY
The Public Works Department is responsible for these activities with minor contracting and maintenance
contracts used for specific items. The Administration Department provides contract management for the
various service contracts to these areas.
OPERATING BUDGET
CAPITAL OUTLAY
See the General Capital Improvement Fund.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Municipal Building
Total Supplies 2,800 2,800 2,800 0 0.0%
Total Other Services and Charges 53,600 57,000 59,000 2,000 3.5%
Total Capital Outlay 0 0 0 0 N/A
Total Municipal Building 56,400 59,800 61,800 2,000 3.3%
Page 23 of 93
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Page 24 of 93
General Fund Expenditures (Continued)
PUBLIC SAFETY OVERVIEW
PROFILE
The General Fund Public Safety departments include Police Services, Police Records Management, Fire
Services, Building Inspections, and Emergency Management activities. These categories relate directly to
making the City of Medina a safe place to live and work. These services are necessary to address mandated
requirements by State and Federal laws. It is the responsibility of the local unit of government to protect
their citizens and property.
2024 Public Safety Expenditures
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Public Safety:
Police 2,023,300 2,248,577 2,466,212 217,635 9.7%
Police Records Management 14,200 10,250 16,000 5,750 56.1%
Fire 441,448 476,281 625,927 149,646 31.4%
Building Inspections 441,953 482,466 502,170 19,704 4.1%
Emergency Management 6,050 6,250 7,625 1,375 22.0%
Total Public Safety 2,926,951 3,223,824 3,617,934 394,110 12.2%
Page 25 of 93
General Fund Expenditures (Continued)
PUBLIC SAFETY – POLICE
PROFILE
The Police Department provides for police administration, public safety services, investigation, and patrol. The
Public Safety Director provides leadership and management oversight by coordinating and administrating all
divisions within the department. The Public Safety Director is responsible for overseeing multiple strategies by
ensuring accountability and allocating resources. Sworn, uniformed officers respond to calls-for-service of both
emergency and non-emergency nature. In addition, police services conduct proactive patrol in residential and
commercial areas to deter crime and increase traffic safety. Officers seek to make a positive difference in the
lives of the residents of Medina and the community. Community Service Officers are utilized to perform police-
related duties that do not require a sworn police officer. The investigative process includes, but is not limited
to, carrying out interviews and interrogations, recording and witnessing formal statements, conducting line-ups,
performing surveillance, gathering and processing evidence, reviewing and analyzing the data gathered, writing
and serving search warrants, and disseminating information to fellow officers within the department and agencies
outside the police department.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
Public Safety Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Investigator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00
Officers 8.00 8.00 8.00 8.00 8.00 7.00 7.00 7.00 7.00 7.00
CSOs 1.50 1.50 1.50 1.50 1.50 1.50 0.75 0.75 0.75 0.75
Administrative Assistant 1.50 1.50 1.50 1.50 1.00 1.00 1.00 1.00 1.00 1.00
Transcriptionist 0.50 0.50 0.50 0.50 0.50
Overtime 0.57 0.57 0.57 0.57 0.57 0.57 0.57 0.57 0.57 0.57
Total FTE's 15.57 15.57 14.57 14.57 14.07 13.57 12.82 12.82 12.82 12.82
STAFFING HISTORY & PHILOSOPHY
Medina began providing contractual police services to Loretto from the date of inception.
In 1998, scheduling was structured to provide response to all emergencies, 24 hours a day, seven days a
week, 365 days a year.
In 2003, the drug task force was formed, and a position was designated to address drug related issues. In
2005, that position was backfilled for general patrol duties.
In 2004, the Sergeant position was created to increase the supervision and accountability of the patrol
division and to work on investigations.
In 2007, an Investigator was added to do all in house investigations.
In 2007, a part-time Transcriptionist was added to increase efficiencies within the department.
In 2013, the Police Chief position was elevated to the Public Safety Director position.
Page 26 of 93
General Fund Expenditures (Continued)
PUBLIC SAFETY – STAFFING HISTORY & PHILOSOPHY (continued)
In 2019, Police Sergeant was promoted to Public Safety Directed; effective March 2020. Addition of full-
time officer was approved; effective 2020. Part-time transcriptionist position was removed from the budget;
effective 2020.
In 2021, a part-time Administrative Assistant was added for backup.
In 2022, a second sergeant position was budgeted for 2023.
OPERATING BUDGET
CAPITAL OUTLAY
See the Equipment Replacement Fund, Police Forfeiture Fund, and Police Reserve Equipment Fund.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Police
Total Personnel Services 1,758,100 1,961,177 2,149,812 188,635 9.6%
Total Supplies 68,500 76,500 80,600 4,100 5.4%
Total Other Services and Charges 196,700 210,900 235,800 24,900 11.8%
Total Capital Outlay 0 0 0 0 N/A
Total Police 2,023,300 2,248,577 2,466,212 217,635 9.7%
Page 27 of 93
General Fund Expenditures (Continued)
PUBLIC SAFETY – POLICE RECORDS MANAGEMENT
PROFILE
This function was established to capture the ongoing expenditures created by the City’s records
management system.
BUDGETED PERSONNEL LEVEL
The personnel from the Police department provide these services within the scope of their existing duties.
OPERATING BUDGET
CAPITAL OUTLAY
None requested.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Police Records Management
Total Supplies 0 0 0 0 N/A
Total Other Services and Charges 14,200 10,250 16,000 5,750 56.1%
Total Capital Outlay 0 0 0 0 N/A
Total Police Records Management 14,200 10,250 16,000 5,750 56.1%
Page 28 of 93
General Fund Expenditures (Continued)
PUBLIC SAFETY – FIRE
PROFILE
The purpose of fire protection is to respond to fire, medical emergencies, water rescues and chemical
spills/hazards within the City in a timely and efficient manner to minimize the loss sustained by citizens
and/or businesses in the City. The fire services budget also provides public education in fire prevention,
fire safety awareness, and fire extinguisher training.
BUDGETED PERSONNEL LEVEL
This service is provided on a contractual basis. No staffing is allocated to this department. The
Administration Department provides contract management for the service contracts and the coordination
is provided by the Police Department.
In 2020, a fire study was completed to determine benefits of a regional fire district or municipal fire
department. Planning and implementation are projected to continue. In 2021, the Maple Plain Fire
contract was renegotiated and set for a one-year term. In 2023, Loretto Volunteer Fire merged with
Hamel Volunteer Fire creating the West Suburban Fire Department.
OPERATING BUDGET
CAPITAL OUTLAY
See the Equipment Replacement Fund.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Fire
Total Other Services and Charges 441,448 476,281 625,927 149,646 31.4%
Total Capital Outlay 0 0 0 0 N/A
Total Fire 441,448 476,281 625,927 149,646 31.4%
Page 29 of 93
General Fund Expenditures (Continued)
PUBLIC SAFETY – BUILDING INSPECTIONS
PROFILE
The Building Inspection division provides services for all building permit related activities in the City.
This includes permits for new construction, additions, alterations and remodels, mechanical, plumbing, and
septic systems. This also includes reviewing plans for consistency with relevant codes prior to construction
beginning, and on-site inspections during and after construction. The function also maintains address files
with past permit information and completes various state-required reports.
The division is also responsible for the review and inspection of other types of permits including permanent
and temporary sign permits, driveway/curb cut permits and sewer/water hookup permits.
The division provides bi-annual fire inspections of all commercial properties in the City. Such inspections
include proper material storage, fire suppression devices, emergency exiting and fire lane circulation.
This division coordinates the City’s septic system monitoring program. This program requires property
owners on individual sewage treatment systems to have their systems pumped and inspected by a private
licensed contractor a minimum of once every three years.
This division also provides inspections for construction site erosion and sediment control measures to
protect water quality and is responsible for regulation and enforcement related to wetlands within the City.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
Planning Director 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30
City Planner 0.30
Associate Planner 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70 0.70
Planning Assistant 0.88 0.88 0.88 0.70
PW Inspector 0.06 0.06 0.06 0.06 0.06 0.06 0.06
Administrative Assistant 0.23 0.23 0.23 0.23 0.23 0.23 0.23
Intern 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45
Total FTE's 2.39 2.39 2.39 1.74 1.74 1.74 1.74 1.68 1.68 1.68
STAFFING HISTORY & PHILOSOPHY
The City utilizes contract services for most plan review inspection activities.
In 2009, staff was allocated to provide zoning plan reviews for structure setbacks, hardcover, and
landscaping. In-house staff also provides administrative support and coordinates financial and
statistical reporting.
In 2010, more accurate allocation of the Administrative Assistant, who provides phone and counter
services relating to building inspections, was implemented.
General Fund Expenditures (Continued)
PUBLIC SAFETY – BUILDING INSPECTIONS (Continued)
Page 30 of 93
In 2016, the City Planner was reassigned as Planning Director and the Planning Assistant was
budgeted and reassigned at Associate Planner.
In 2018, the budget for Public Works Inspector was moved from Public Works to Building
Inspections.
In 2021, the Administrative Assistant shared between the Public Works and Planning/Building department was
allocated to full-time Public Works. A full-time Planning and Building Assistant position was posted to be filled
in 2022.
OPERATING BUDGET
CAPITAL OUTLAY
None requested.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Building Inspections
Total Personnel Services 242,803 257,766 247,170 (10,596) -4.1%
Total Supplies 950 950 950 0 0.0%
Total Other Services and Charges 198,200 223,750 254,050 30,300 13.5%
Total Building Inspections 441,953 482,466 502,170 19,704 4.1%
Page 31 of 93
General Fund Expenditures (Continued)
PUBLIC SAFETY – EMERGENCY MANAGEMENT
PROFILE
The purpose of the Emergency Management function is to ensure the effective coordinated use of resources
to: 1) maximize the protection of life and property, 2) ensure the continuity of government, 3) sustain
survivors and 4) repair essential facilities and utilities in the event of a disaster, whether natural or
manmade. Emergency Management is headed by the Public Safety Director. The City’s emergency plan
is reviewed annually, and continual training is conducted in accordance with City Ordinance 206.
In 2020, the Emergency Management fund was used to monitor all COVID-19 related expenditures that
were reimbursable from CARES ACT funds. This fund will continue to monitor COVID-19 expenditures
as well as all expenditures reimbursable from ARPA funds if applicable.
BUDGETED PERSONNEL LEVEL
The personnel from the Police department provide these services within the scope of their existing duties.
OPERATING BUDGET
CAPITAL OUTLAY
See the General Capital Improvement Fund.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Emergency Management
Total Supplies 0 0 0 0 N/A
Total Other Services and Charges 6,050 6,250 7,625 1,375 22.0%
Total Emergency Management 6,050 6,250 7,625 1,375 22.0%
TOTAL PUBLIC SAFETY 2,926,951 3,223,824 3,617,934 394,110 12.2%
Page 32 of 93
General Fund Expenditures (Continued)
PUBLIC WORKS
PROFILE
Public Works provides maintenance of all City streets, sidewalks and trails, which includes patching, seal
coating, crack sealing, sweeping, striping, mowing ditches, shouldering, grading, drainage issues, paving and
minor sidewalk and curb repair. Also included are snow and ice control on roads, trails and parking lots, which
are provided in a safe and cost-effective manner while balancing personnel resources and environmental
concerns, as well as servicing all trucks and equipment used. Public Works also provides traffic control,
maintenance, replacement and inventory of signage, pavement markings, and street and signal lights. The
department also maintains a compost and brush pile that can be utilized by the residents year-round.
Public Works is on call 24/7 for all emergencies that may arise. Compliance with safety regulations is provided
by the department, including training seminars and testing to maintain the various licensing requirements, and
yearly safety training to meet OSHA requirements.
The Public Works Department provides budgeting, pavement management, road material bids, contracting with
low bidders, and overseeing all road projects each year, as well as other smaller projects. Public Works is also
involved in the set up, and tear down, and post clean-up of Clean-up Day and Medina Celebration Day.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
PW Director 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40
PW Foreman 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Administrative Assistant 0.50 0.50 0.50 0.40 0.40 0.40 0.40 0.40 0.40 0.40
Street Maintenance/Inspector 0.43 0.43 0.43 0.43 0.49 0.43 0.49 0.43 0.49 0.43
PW Maintenance 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45
PW Maintenance 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20
PW Maintenance 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.45 0.50
PW On-call 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03 0.03
Winter Temp 0.25 0.25 0.25 0.25 0.25
Part Time Help 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Total FTE's 2.96 2.96 2.96 2.86 2.86 2.61 2.61 2.42 2.67 2.72
Page 33 of 93
General Fund Expenditures (Continued)
PUBLIC WORKS (continued)
STAFFING HISTORY & PHILOSOPHY
In 2006, the Public Works Superintendent duties were redefined following retirement of the Public Works
Director, which allowed for a higher level of administration and supervision.
In 2007, a Foreman position was created to manage the day-to-day oversight of the employees working in the
field. An On-Call policy was also adopted to compensate staff available for dispatch after hours.
In 2009 & 2010, the department delayed the replacement of the retiring Equipment Operator. Part-time
staffing was utilized for seasonal projects such as snow plowing and street maintenance.
In 2011, the Street Maintenance position was written to include inspections.
In 2012, the Public Works Superintendent title was changed to Public Works Director and the Administrative
Assistant title was changed to Office Assistant.
In 2014, a winter temporary position was added, which will become a full-time Public Works Maintenance
position in 2015, allocated 50% to public works and 50% to parks.
In 2018, the inspections position was budgeted to Building Inspections and removed from Public Works
Budget.
In 2020, winter seasonal help was added to assist in snow plowing.
In 2021, the Administrative Assistant shared between the Public Works and Planning/Building department
was allocated to full-time Public Works. A full-time Planning and Building Assistant position was posted to
be filled in 2022.
OPERATING BUDGET
CAPITAL OUTLAY
See the Equipment Replacement Fund and Road Improvement Fund.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Public Works
Total Personnel Services 330,169 355,668 371,171 15,503 4.4%
Total Supplies 239,200 253,260 268,260 15,000 5.9%
Total Other Services and Charges 224,250 229,450 237,450 8,000 3.5%
Total Capital Outlay 0 0 0 0 N/A
Total Public Works 793,619 838,378 876,881 38,503 4.6%
Page 34 of 93
General Fund Expenditures (Continued)
SANITATION AND RECYCLING
PROFILE
Sanitation and recycling is responsible for the administration of the City’s recycling and organic
activities as well as refuse hauling.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016
Assistant City
Administrator/City Clerk 0.10 0.10 0.10 0.10 0.10 0.10
Assistant to City
Administrator/City Clerk 0.10 0.10 0.10
Deputy Clerk
Total FTE's 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
STAFFING HISTORY & PHILOSOPHY
In 2009, the City took on duties previously provided by a contracted Recycling Coordinator.
In 2016, the budget includes the reassignment of the position Assistant to the Administrator to
Assistant Administrator/City Clerk.
In 2021, the Asst. City Administrator/City Clerk position became vacant and was reallocated to Asst. to City
Administrator/City Clerk and decreased to pay grade 5-6.
OPERATING BUDGET
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Sanitation and Recycling
Total Personnel Services 11,472 10,252 11,437 1,185 11.6%
Total Supplies 500 500 500 0 0.0%
Total Other Services and Charges 4,450 4,450 4,450 0 0.0%
Total Sanitation and Recycling 16,422 15,202 16,387 1,185 7.8%
Organics
Total Supplies 7,900 7,900 7,900 0 0.0%
Total Other Services and Charges 1,000 1,000 1,000 0 0.0%
Total Organics 8,900 8,900 8,900 0 0.0%
Total Sanitation and Recycling & Organics 25,322 24,102 25,287 1,185 4.9%
TOTAL PUBLIC WORKS 818,941 862,480 902,168 39,688 4.6%
Page 35 of 93
General Fund Expenditures (Continued)
COMMUNITY BUILDING
PROFILE
The Hamel Community Building is available to be rented for various private functions. The Community
Building department provides for the ongoing cleaning, maintenance and repair of the Hamel Community
Building.
BUDGETED PERSONNEL LEVEL
Services are provided on a contractual basis.
OPERATING BUDGET
CAPITAL OUTLAY
See the General Capital Improvement Fund.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Community Building
Total Personnel Services 5,736 5,113 0 (5,113) -100.0%
Total Supplies 5,500 7,500 7,500 0 0.0%
Total Other Services and Charges 28,800 30,900 43,900 13,000 42.1%
Total Capital Outlay 0 0 0 0 N/A
Total Community Building 40,036 43,513 51,400 7,887 18.1%
Page 36 of 93
General Fund Expenditures (Continued)
PARKS
PROFILE
This department represents the consolidation of all park maintenance operating functions. Activities within
this department include maintenance and repair of playground equipment, installation and upkeep of park
signage, repairs and snow removal on parking lots, dock installation and repairs, park shelter buildings,
picnic shelters, irrigation systems, bleachers, benches, restroom and dumpster enclosures to ensure safe,
clean and accessible park buildings and equipment. In addition, this department provides basic park turf
maintenance including mowing, fertilizing, weed control, and seeding and aerating. It also provides
miscellaneous grounds maintenance such as streetscape and flower maintenance, rain garden maintenance,
as well as garbage collection and picking up litter. Other responsibilities include maintenance activities
for athletic fields, tennis courts, basketball courts, and ice-skating rinks.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
PW Director 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
PW Foreman 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
Administrative Assistant 0.20 0.20 0.20
Assistant City
Administrator/City Clerk 0.05 0.05 0.05 0.05 0.05 0.05
Assistant to City
Administrator/Deputy
Clerk 0.05
Street Maintenance/Inspector 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05 0.05
PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
PW Maintenance 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.50
Part Time Help 0.25 0.25 0.25 0.25 0.25 0.25 0.25 0.25
Total FTE's 1.25 1.25 1.25 1.10 1.10 1.10 1.10 1.10 0.85 1.00
STAFFING HISTORY & PHILOSOPHY
The staffing structure of the department has been modified since 2006 to reflect the time spent by Public
Works staff and administrative support for park functions.
In 2017, a part-time parks position was added.
Page 37 of 93
General Fund Expenditures (Continued)
PARKS AND RECREATION (continued)
OPERATING BUDGET
CAPITAL OUTLAY
See the Park Dedication Fund & Municipal Park Fund.
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
Parks
Total Personnel Services 101,696 118,221 128,834 10,613 9.0%
Total Supplies 29,020 29,020 34,520 5,500 19.0%
Total Other Services and Charges 100,525 104,925 118,525 13,600 13.0%
Total Capital Outlay 0 0 0 0 N/A
Total Parks 231,241 252,166 281,879 29,713 11.8%
Page 38 of 93
General Fund Expenditures (Continued)
ECONOMIC DEVELOPMENT HOUSING
PROFILE
This department created in 2020 was derived to budget funds for the City to continue to participate in the
Livable Communities Act (LCA), a program administered by the Metropolitan Council offering grants to
participating cities to support development of affordable and life-cycle housing. The City elected to take
part in the LCA in 1996 and to continue in 2010. The 2040 Comprehensive Plan also notes that the City
participates in LCA Communities which participate in the LCA are required to expend a certain amount
annually to help create, sustain, preserve, or advance affordable and/or life-cycle housing opportunities
(ALHOA). The City is required to report annually whether at least 85% of the annual amount
(determined by Metropolitan Council) is expended each year. If the City does not expend 85% of the
ALHOA, the City does not qualify for any grants within the LCA. Current funding source is antenna
revenue.
OPERATING BUDGET
2022 - $57,907
2023 - $60,949
2024 - $68,342
CAPITAL OUTLAY
None requested.
Page 39 of 93
GENERAL FUND BUDGET
2024 Amount Percentage
2022 2023 Prelim Increase Increase
Budget Budget Budget (Decrease) (Decrease)
REVENUES & OTHER FINANCING SOURCES:
Property Tax Levy 4,147,600 5,090,500 5,045,897 (44,603) -0.9%
Other Taxes 85,000 75,000 7,000 (68,000) -90.7%
Licenses and Permits 492,500 346,400 380,483 34,083 9.8%
Intergovernmental 303,773 283,998 332,000 48,002 16.9%
Charges for Services 143,074 310,871 331,015 20,144 6.5%
Fines and Forfeitures 95,000 55,000 55,000 0 0.0%
Special Assessments 0 0 0 0 N/A
Interest om Investments 30,000 0 0 0 N/A
Miscellaneous 210,881 122,018 130,848 8,830 7.2%
Sale of Assets 0 0 0 0 N/A
Transfers In 234,230 286,257 362,127 75,870 26.5%
Total Revenues & Other Financing Sources 5,742,058 6,570,044 6,644,370 74,326 1.1%
EXPENDITURES & OTHER FINANCING USES:
General Government:
Mayor & Council 25,544 25,544 25,894 350 1.4%
Administration 691,552 809,831 850,568 40,737 5.0%
Elections 24,617 24,692 28,998 4,306 17.4%
Assessing 172,500 172,500 172,500 0 0.0%
Planning & Zoning 206,624 213,117 217,481 4,364 2.0%
Comprehensive Plan 8,000 8,000 8,000 0 0.0%
Data Processing 101,000 104,000 106,500 2,500 2.4%
Police/Public Works Facility 87,800 89,300 97,700 8,400 9.4%
Municipal Building 56,400 59,800 61,800 2,000 3.3%
Unallocated 0 0 0 0 N/A
Total General Government 1,374,037 1,506,784 1,569,441 62,657 4.2%
Public Safety:
Police 2,023,300 2,253,577 2,466,212 212,635 9.4%
Police Records Management 14,200 10,250 16,000 5,750 56.1%
Fire 441,448 476,281 625,927 149,646 31.4%
Building Inspections 441,953 482,466 502,170 19,704 4.1%
Emergency Management 6,050 6,250 7,625 1,375 22.0%
Total Public Safety 2,926,951 3,228,824 3,617,934 389,110 12.1%
Public Works:
Public Works 793,619 840,377 876,881 36,504 4.3%
Sanitation & Recycling 25,322 24,102 25,287 1,185 4.9%
Total Public Works 818,941 864,479 902,168 37,689 4.4%
Parks & Recreation:
Community Building 40,036 43,526 51,400 7,874 18.1%
Parks 231,241 252,764 281,879 29,115 11.5%
Total Parks & Recreation 271,277 296,290 333,279 36,989 12.5%
Transfers Out 205,081 218,667 121,548 (97,119) -44.4%
Transfer to Fire Facility 145,771 455,000 100,000 (355,000) -78.0%
Total Transfers 350,852 673,667 221,548 (452,119) -67.1%
Total Expenditures & Other Financing Uses 5,742,058 6,570,044 6,644,370 74,326 1.1%
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER FINANCING SOURCES OVER (UNDER)
EXPENDITURES AND OTHER FINANCING USES 0 0 0 0 N/A
Page 40 of 93
THIS PAGE LEFT BLANK INTENTIONALLY
Page 41 of 93
Special Revenue Funds
Special Revenue Funds are categorized by the specific nature of the source of revenues. Grant and donation
funds given for a specific purpose are accounted for as Special Revenue Funds. The Special Revenue
Funds for the City of Medina are:
Environmental Fund
Municipal Park Fund
Field House Operations Fund
Charitable Gambling
Police Forfeiture Fund
Police Reserve Equipment Fund
German Liberal Cemetery Fund
Community Event Fund
Crime Prevention Fund
Cable Franchise Fund
Page 42 of 93
Special Revenue Funds
ENVIRONMENTAL FUND
PROFILE
The Medina Environmental Fund’s primary function is to provide for securing land for conservation of
natural resources, for parks and open space, and for trails, including partnerships with other agencies on
grant applications; secondary uses include: 1) Incentivizing residents to improve storm water run-off
management through voluntary installation of rain gardens and other measures in order to benefit the health
of lakes and streams; 2) Establishing a program for the installation of curb cuts for interested residents who
wish to install rain gardens; 3) Partnering with Storm Water Utility Funds or grant resources to accomplish
water improvement projects; 4) Lending funds to landowners to complete wetland mitigation projects that
will be repaid to the City when the landowner receives compensation for the mitigation; 5) Implementing
Low Impact Development or other sustainable initiatives in City projects; 6) Removing sick and diseased
boulevard trees on city land and replacing them; and, 7) Subsidizing the cost of tree stock made available
to residents on City Clean Up Day.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Miscellaneous 3,580 0 (3,580) -100.0%
EXPENDITURES AND OTHER FINANCING USES:
Other Services and Charges 70,408 44,000 (26,408) -37.5%
Capital Outlay 0 0 0 N/A
Transfers Out 0 0 0 N/A
Total Expenditures and Other Financing Uses 70,408 44,000 (26,408) -37.5%
Net Change in Fund Balance (66,828) (44,000) 22,828 -34.2%
Fund Balance, Beginning of Year 442,030 375,202
Fund Balance, End of Year 375,202 331,202
Page 43 of 93
Special Revenue Funds (Continued)
MUNICIPAL PARK FUND
PROFILE
The Municipal Park Fund is to be used by the City Council as they see the need for park projects and
maintenance outside of expenditures within the General Fund and Park Dedication Fund. Municipal Park
Fund projects are primarily the replacement of existing park equipment and structures that do not qualify
for the Park Dedication Fund. Projects and replacements are presented through the Capital Improvement
Plan. Revenues are generated by taxes, antenna revenue, grants and donations from individuals, businesses
and organizations.
In 2019, discussions and planning took place amongst staff, City Council, Park Commission and
community outreach to establish a 30-year replacement plan. A levy implementation was passed for 2020
and onward to fund ongoing replacements.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Property Taxes 58,536 112,000 53,464 91.3%
Miscellaneous 116,663 0 (116,663) -100.0%
Transfers In 0 0 0 N/A
Total Revenues and Other Financing Uses 175,199 112,000 (63,199) 0
EXPENDITURES AND OTHER FINANCING USES:
Capital Outlay 181,362 170,000 (11,362) -6.3%
Net Change in Fund Balance (6,163) (58,000) (51,837) 841.1%
Fund Balance, Beginning of Year 424,447 418,284
Fund Balance, End of Year 418,284 360,284
Page 44 of 93
Special Revenue Funds (Continued)
FIELD HOUSE OPERATIONS FUND
PROFILE
The Field House Operations Fund was established at the end of 2009 with a donation to assist in operating
costs related to the opening of the field house at Hamel Legion Park. The donation was part of the
contributions for the construction of the field house.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Miscellaneous 0 0 0 N/A
EXPENDITURES AND OTHER FINANCING USES:
Personal Services 0 0 0 N/A
Supplies 234 0 (234) -100.0%
Other Services and Charges 1,463 0 (1,463) -100.0%
Total Expenditures and Other Financing Uses 1,697 0 (1,697) -100.0%
Net Change in Fund Balance (1,697) 0 1,697 -100.0%
Fund Balance, Beginning of Year 3,638 1,941
Fund Balance, End of Year 1,941 1,941
Page 45 of 93
Special Revenue Funds (Continued)
CHARITABLE GAMBLING FUND
PROFILE
The Charitable Gambling Fund was established in accordance with Minn. Stat. § 349.213(f)(2). The statute
gives the City of Medina local authority to require organizations with premises permits to conduct lawful
gambling to make specific expenditures of no more than 10% of the net profit. The Gambling and Control
Board has an authorized list of approved expenditure uses for all revenue received from lawful gambling
donations.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Miscellaneous 20,101 0 (20,101) -100.0%
EXPENDITURES AND OTHER FINANCING USES:
Other Services and Charges 0 0 0 N/A
Capital Outlay 0 0 0 N/A
Transfers Out 0 0 0 N/A
Total Expenditures and Other Financing Uses 0 0 0 N/A
Net Change in Fund Balance 20,101 0 (20,101) -100.0%
Fund Balance, Beginning of Year 29,878 49,979
Fund Balance, End of Year 49,979 49,979
Page 46 of 93
Special Revenue Funds (Continued)
POLICE FORFEITURE FUND
PROFILE
The Police Forfeiture Fund was established to account for receipts and disbursements related to forfeited
vehicles, equipment and cash from drug, DWI, and other crime related cases. Expenditures are restricted
by law to be used for drug and DWI enforcement. In 2018, due to law changes, forfeiture revenues and
federal drug revenues have ceased or decreased significantly.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Fines and Forfeitures 119,602 0 (119,602) -100.0%
Miscellaneous 0 0 0 N/A
Sale of Assets 0 0 0 N/A
Total Revenues and Other Financing Sources 119,602 0 (119,602) -100.0%
EXPENDITURES AND OTHER FINANCING USES:
Personal Services 0 0 0 N/A
Supplies 0 0 0 N/A
Other Services and Charges 3,509 0 (3,509) -100.0%
Capital Outlay 32,213 15,000 (17,213) -53.4%
Transfers Out 0 0 0 N/A
Total Expenditures and Other Financing Uses 35,722 15,000 (20,722) -58.0%
Net Change in Fund Balance 83,880 (15,000) (98,880) -117.9%
Fund Balance, Beginning of Year 267,439 351,319
Fund Balance, End of Year 351,319 336,319
Page 47 of 93
Special Revenue Funds (Continued)
POLICE RESERVE EQUIPMENT FUND
PROFILE
The Medina Police Reserve Equipment Fund is utilized to track donations to the City of Medina in
appreciation of the Reserves as well as Charges for Services they provide. These donations are accepted
by City Council for various purposes. Various expenditures are approved through the Capital Improvement
Program for a period of five years when enough funds are available.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Charges for Services 0 0 0 N/A
Miscellaneous 350 0 (350) -100.0%
Total Revenues and Other Financing Sources 350 0 (350) -100.0%
EXPENDITURES AND OTHER FINANCING USES:
Supplies 4,890 3,000 (1,890) -38.7%
Other Services and Charges 508 1,200 692 136.2%
Capital Outlay 0 0 0 N/A
Total Expenditures and Other Financing Uses 5,398 4,200 (1,198) -22.2%
Net Change in Fund Balance (5,048) (4,200) 848 -16.8%
Fund Balance, Beginning of Year 12,155 7,107
Fund Balance, End of Year 7,107 2,907
Page 48 of 93
Special Revenue Funds (Continued)
GERMAN LIBERAL CEMETERY FUND
PROFILE
The German Liberal Cemetery Fund was created in 2010 when the cemetery was transferred to City
ownership. This fund is used to account for lot sales that are legally restricted to the maintenance of the
cemetery and principal amounts received and related interest income for the care of the German Liberal
Cemetery.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Charges for Services 16,970 5,000 (11,970) -70.5%
Miscellaneous 0 0 0 N/A
Total Revenues and Other Financing Sources 16,970 5,000 (11,970) -70.5%
EXPENDITURES AND OTHER FINANCING USES:
Personal Services 0 0 0 N/A
Other Services and Charges 4,096 10,150 6,054 147.8%
Total Expenditures and Other Financing Uses 4,096 10,150 6,054 147.8%
Net Change in Fund Balance 12,874 (5,150) (18,024) -140.0%
Fund Balance, Beginning of Year 186,748 199,622
Fund Balance, End of Year 199,622 194,472
Page 49 of 93
Special Revenue Funds (Continued)
COMMUNITY EVENT FUND
PROFILE
The Community Event Fund was established to account for donations and event costs as they relate to the
City’s Celebration Day.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Miscellaneous 4,800 0 (4,800) -100.0%
Transfers In 4,000 4,000 0 0.0%
Total Revenues and Other Financing Sources 8,800 4,000 (4,800) -54.5%
EXPENDITURES AND OTHER FINANCING USES:
Supplies 1,985 0 (1,985) -100.0%
Other Services and Charges 10,026 8,100 (1,926) -19.2%
Total Expenditures and Other Financing Uses 12,011 8,100 (3,911) -32.6%
Net Change in Fund Balance (3,211) (4,100) (889) 27.7%
Fund Balance, Beginning of Year 10,852 7,641
Fund Balance, End of Year 7,641 3,541
Page 50 of 93
Special Revenue Funds (Continued)
CRIME PREVENTION FUND
PROFILE
The Crime Prevention Fund was established to account for donations for the Hamel bike rodeo, Cops and
Bobbers and other crime prevention events.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Miscellaneous 4,375 0 (4,375) -100.0%
Transfers In 1,500 1,500 0 0.0%
Total Revenues and Other Financing Sources 5,875 1,500 (4,375) -74.5%
EXPENDITURES AND OTHER FINANCING USES:
Supplies 1,868 0 (1,868) -100.0%
Other Services and Charges N/A
Total Expenditures and Other Financing Uses 1,868 0 (1,868) -100.0%
Net Change in Fund Balance 4,007 1,500 (2,507) -62.6%
Fund Balance, Beginning of Year 1,746 5,753
Fund Balance, End of Year 5,753 7,253
Page 51 of 93
Special Revenue Funds (Continued)
CABLE FRANCHISE FUND
PROFILE
The Cable Franchise Fund was established to account for cable related costs. Cable franchise fee revenues
are committed to this fund.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Other Taxes 52,871 67,000 14,129 26.7%
Miscellaneous 0 0 0 N/A
Total Revenues and Other Financing Sources 52,871 67,000 14,129 26.7%
EXPENDITURES AND OTHER FINANCING USES:
Other Services and Charges 17,078 15,000 (2,078) -12.2%
Transfers Out 45,000 45,000 0 0.0%
Total Expenditures and Other Financing Uses 62,078 60,000 (2,078) -3.3%
Net Change in Fund Balance (9,207) 7,000 16,207 -176.0%
Fund Balance, Beginning of Year 57,806 48,599
Fund Balance, End of Year 48,599 55,599
Page 52 of 93
Special Revenue Funds (Continued)
204 226 227 230
Environmental Municipal Field Charitable
Fund Park House Gambling
REVENUES & OTHER FINANCING SOURCES:
Revenues
Property Taxes 112,000
Other Taxes
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous 0 0 0 0
Total Revenues 0 112,000 0 0
Other Financing Sources
Sale of Assets
Transfers In
Total Other Financing Sources 0 0 0 0
Total Revenues & Other Financing Sources 0 112,000 0 0
EXPENDITURES & OTHER FINANCING USES:
Current
General Government
Public Safety
Public Works
Parks & Recreation 44,000 0 0
Total Current 44,000 0 0 0
Capital Outlay
General Government
Public Safety
Public Works
Parks & Recreation 0 170,000
Total Capital Outlay 0 170,000 0 0
Other Financing Uses
Transfers Out
Total Expenditures & Other Financing Uses 44,000 170,000 0 0
EXCESS (DEFICIENCY) OF REVENUES AND
OTHER FINANCING SOURCES OVER (UNDER)
EXPENDITURES AND OTHER FINANCING USES (44,000) (58,000) 0 0
Page 53 of 93
Special Revenue Funds (Continued)
Page 54 of 93
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Page 55 of 93
Capital Project Funds
The Capital Projects set of funds is used to record and keep track of costs for major projects. Often these
projects will cross fiscal years and must be kept separate for assessment accounting or funding purposes.
The City’s Capital Improvement Program includes a five-year projection of capital improvement needs
that will partially be funded from the Capital Project Funds. Some of the funds act as repositories for
capital replacement funds for major assets, such as water and sewer infrastructure. The Capital Projects
Funds include:
Park Dedication Fund
General Capital Improvement Fund
Water Capital Improvement Fund
Sewer Capital Improvement Fund
Fire Facility Fund
Tax Increment 1-9 Fund
Equipment Replacement Fund
Road Improvement Fund
Page 56 of 93
Capital Project Funds
PARK DEDICATION FUND
PROFILE
The Park Dedication Fund is to be used by the City Council as they see the need for new park projects,
outside of expenditures within the General Fund. Park Dedication funds are needed for new park
development, which is the intended use of Park Dedication funds, as mandated by state statute. Park
Dedication Fund projects are presented through the Capital Improvement Plan. Revenues are generated
from Park Dedication Fees charged on new developments.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Intergovernmental 0 0 0 N/A
Charges for Services 107,502 20,000 (87,502) -81.4%
Miscellaneous 0 0 0 N/A
Total Revenues and Other Financing Sources 107,502 20,000 (87,502) -81.4%
EXPENDITURES AND OTHER FINANCING USES:
Capital Outlay 20,883 329,000 308,117 1475.4%
Net Change in Fund Balance 86,619 (309,000) (395,619) -456.7%
Fund Balance, Beginning of Year 730,923 817,542
Fund Balance, End of Year 817,542 508,542
Page 57 of 93
Capital Project Funds (Continued)
GENERAL CAPITAL IMPROVEMENT FUND
PROFILE
The General Capital Improvement Fund provides for the accounting of sources (revenues) and uses
(expenditures) of monies available from several sources such as the General Fund or grant activity. The
City’s Capital Improvement Program includes a five-year projection of capital improvement needs that
will partially be funded from the Capital Improvement Fund.
Page 58 of 93
Capital Project Funds (Continued)
WATER CAPITAL IMPROVEMENT FUND
PROFILE
The Water Capital Improvement Fund accounts for the construction of water infrastructure. The financing
of these improvements is through a combination of special assessments, water connection fees through
development, and bonding. The fund supports debt service payments of the Water enterprise fund as
follows:
100% for the Water Tower, Well and Raw Water Supply Line, Series 2007A bonds (since refunded by
the 2013A bonds)
The City’s Capital Improvement Program includes a five-year projection of capital improvement needs
that will partially be funded from the Water Capital Improvement Fund.
Page 59 of 93
Capital Project Funds (Continued)
SEWER CAPITAL IMPROVEMENT FUND
PROFILE
The Sewer Capital Improvement Fund accounts for the financing of improvements and the construction of
sewer infrastructure. The financing of these improvements is through a combination of special
assessments, sewer connection fees through development, and bonding. The City’s Capital Improvement
Program includes a five-year projection of capital improvement needs that will partially be funded from
the Sewer Capital Improvement Fund.
In 2020, and interfund loan of $140,000 was made to the debt service fund for early redemption of
bonds callable.
In 2021, the interfund loan was paid back from debt service.
Page 60 of 93
Capital Project Funds (Continued)
FIRE FACILITY CAPITAL FUND
PROFILE
The Fire Facility Capital Improvement Fund was created in 2021 and accounts for financing the
construction of a fire facility. The current financing is from reserve transfers and surplus revenue funds.
Other options for future financing include property tax levy and bonding.
Page 61 of 93
Capital Project Funds (Continued)
TAX INCREMENT 1-9 FUND
PROFILE
The Tax Increment 1-9 fund accounts for all tax increment financing (TIF) revenues and expenditures from
TIF District 1-9. This TIF District has been the primary financing tool for the redevelopment around the
Uptown Hamel area and north Hwy 55 and 101 area. Revenues are derived from tax increments on
properties within the TIF District. The TIF District fund makes annual transfers to the 2008A G.O. Bond
Fund - Uptown Hamel and 2005C G.O. Tax Increment Bond Fund – Uptown Hamel (since refinanced by
the 2012B G.O. Refunding Bonds) as necessary based on annual TIF fund analysis. Payments of principal
and interest are also made on two Pay-As-You-Go Tax Increment Notes based on the amount of increment
received on various parcels.
In 2023, TIF Pay Go notes were paid off in full. TIF District I-9 was decertified.
Page 62 of 93
Capital Project Funds (Continued)
EQUIPMENT REPLACEMENT FUND
PROFILE
This fund is a capital improvement fund for replacement of equipment such as Public Works trucks and
machinery, police vehicles, fire equipment, and major office equipment. Proceeds from the issuance of
Equipment Certificates and transfers from the General Fund have been the primary funding sources.
Beginning with the 2015 budget, the City intends to certify a property tax levy specifically for the funding
of equipment replacement. In 2019, a levy implementation was passed for 2020 and onward.
Page 63 of 93
Capital Project Funds (Continued)
ROAD IMPROVEMENT FUND
PROFILE
This fund is a capital project fund utilized to construct and maintain the City’s road system. Numerous
projects are scheduled in the five-year Capital Improvement Plan (CIP). The City also incorporates the
Pavement Management Plan into the CIP for long range planning.
In 2023, bonding 2023A was completed for improvement projects completed in 2022 and 2023.
In 2023, reimbursement to fund 403 was completed for interfund loan.
Page 64 of 93
Capital Project Funds (Continued)
Page 65 of 93
Capital Project Funds (Continued)
Page 66 of 93
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Page 67 of 93
Debt Service Funds
Debt Service Funds track the monies collected and paid for the retirement of bonded debt obligations of
the City. Funds are collected in several ways. Some dollars are collected through property tax levies
established solely for payment of these obligations. Some dollars are collected through special assessments
against specific properties in the City which receive the benefits of debt-financed projects. Tax increments
are also dedicated to payment of debt obligations in some cases. If a general pledge of the tax base of the
City is made against a bond obligation it is accounted for in the Debt Service Funds. The City’s Debt
Service Funds include:
G.O. Capital Improvement Plan Bonds 2020A (2012A) Fund (PW/PD Facility)
G.O. Refunding Bonds 2012B Fund (TIF)
G.O. Refunding Bonds 2013A Fund (PW/PD Facility)
G.O. Improvement Bonds 2015A (Tower Drive)
G.O. Refunding Bonds 2016A (2008A)
G.O. Improvement Bonds 2020A (2017A) Fund
G.O. Improvement Bonds 2023A
Page 68 of 93
Debt Service Funds
G.O. CAPITAL IMPROVEMENT PLAN BONDS 2020A FUND
PROFILE
These bonds were issued in the amount of $6.1 million to fund the 2012 purchase and improvement of the
building at 600 Clydesdale Trail for use as the Medina public works/police facility. Revenues for payment
of this bond issue come from the property tax levy, Water Fund (9%), and Sewer Fund (11%). Expenditures
in this fund are for principal and interest on the bonds and paying agent fees for bond servicing. This debt
will be replaced with refunding bond 2020A.
In 2020, the City issued the 2020A G.O. Refunding Bonds to refinance $4,880,000 of the 2012A G.O.
CIP Bonds, with the defeasance occurring on February 1, 2021.
Revenues for payment of bond 2012A come from the property tax levy and the utility funds (water &
sewer). Expenditures in this fund are for principal and interest on the bonds and agent fees for bond
servicing. This debt will be fully retired on February 1, 2034.
Page 69 of 93
Debt Service Funds (Continued)
G.O. REFUNDING BONDS 2013A FUND
PROFILE
In 2013, the City issued the 2013A G.O. Refunding Bonds to refinance $1,160,000 of the 2007A G.O.
Water Revenue Bonds, with the defeasance occurring on February 1, 2015. A total of $1.4 million of the
remaining outstanding 2007A G.O. Water Revenue Bonds were originally recharacterized as G.O. CIP
bonds in 2012 to assist in the financing of improvements of the building at 600 Clydesdale Trail for use as
the Medina public works/police facility.
Revenues for payment of this bond issue come from the property tax levy, Water Fund (9%), and Sewer
Fund (11%). Expenditures in this fund are for principal and interest on the bonds and paying agent fees
for bond servicing. This debt will be fully retired on February 1, 2024.
Page 70 of 93
Debt Service Funds (Continued)
G.O. IMPROVEMENT BONDS 2015A FUND
PROFILE
In 2015, the City issued $1,765,000 of 2015A G.O. Improvement Bonds to finance improvements to Tower
Drive. Other sources for the project included MSA, park dedication, grant, and utility funds. The project
is accounted for in the Tower Drive capital projects fund.
Revenues for payment of this bond issue come from the property tax levy and special assessments.
Expenditures in this fund are for principal and interest on the bonds and paying agent fees for bond
servicing. This debt will be fully retired on February 1, 2031.
Page 71 of 93
Debt Service Funds (Continued)
G.O. REFUNDING BONDS 2016A FUND
PROFILE
In 2016, the City issued the 2016A G.O. Refunding Bonds to refinance $2,280,000 of the 2008A G.O.
Improvement Bonds, with the defeasance occurring on February 1, 2017. Revenues for payment of this
bond issue come from tax increments generated by TIF District 1-9 and special assessments.
Expenditures in this fund are for principal and interest on the bonds and agent fees for bond servicing.
This debt will be fully retired on February 1, 2024.
Page 72 of 93
Debt Service Funds (Continued)
G.O. IMPROVEMENT BONDS 2020A FUND
PROFILE
In 2017, the City issued $1,210,000 of 2017A G.O. Improvement Bonds to finance the Deer Hill
Improvement Project. The project will be 100% assessed; payable at the sale of each lot, issuance of
building permit or at the end of a twelve-year deferment in 2028. The project is accounted for in the Deer
Hill Improvement capital projects fund.
Revenues for payment of this bond issue come from special assessments. Expenditures in this fund are for
principal and interest on the bonds and paying agent fees for bond servicing. In 2020, this debt was refunded
with G.O. Refunding Bond 2020A.
In 2020, the City issued the 2020A G.O. Refunding Bonds to $1,120,000 of the 2017A G.O.
Improvement Bonds, with the defeasance occurring on December 22, 2020.
Revenues for payment of this bond issue come from special assessments. Expenditures in this fund are
for principal and interest on the bonds and paying agent fees for bond servicing. This debt will be fully
retired on February 1, 2031.
Page 73 of 93
Debt Service Funds (Continued)
G.O. IMPROVEMENT BONDS 2023A
PROFILE
In 2023, the City issued $2,115,000 of 2023A G.O. Improvement Bonds to finance improvements in 2022
to Arrowhead/OSI, Tower Drive overlay, Oakview overlay, Iroquois overlay, and in 2023 Foxberry Farms
overlay, Pinto Drive overlay, Medina Highlands, Clydesdale Trail, Cheyenne Trail, Meadowwoods Trail
and Townline Road.
Revenues for payment of this bond issue come from the property tax levy and special assessments.
Expenditures in this fund are for principal and interest on the bonds and paying agent fees for bond
servicing. This debt will be fully retired on February 1, 2031.
2024 Amount Percentage
2023 Preliminary Increase Increase
YTD Budget (Decrease) (Decrease)
REVENUES AND OTHER FINANCING SOURCES:
Special Assessments 0 0 0 N/A
Miscellaneous 0 0 0 N/A
Transfers In 0 0 0 N/A
Bond Proceeds 2,115,000 0 (2,115,000) -100.0%
Total Revenues and Other Financing Sources 2,115,000 0 (2,115,000) -100.0%
EXPENDITURES AND OTHER FINANCING USES:
Transfers Out 2,049,505 0 (2,049,505) -100.0%
Debt Service 67,339 76,833 9,494 14.1%
2,116,844 76,833 (2,040,011) -96.4%
Net Change in Fund Balance (1,844) (76,833) (2,124,494) 4066.6%
Fund Balance, Beginning of Year 0 80,000
Fund Balance, End of Year 80,000 3,167
Page 74 of 93
Debt Service Funds (Continued)
Page 75 of 93
Debt Service Funds (Continued)
Page 76 of 93
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Page 77 of 93
Public Utility Funds
The Public Utility Funds track the revenues and expenses for fee based public utility services provided by
the City. These funds operate on their own ability to generate revenues and receive no property tax support.
Each year the City Council reviews the operations of these funds and sets rates for each service based on
the needs for general operations, capital spending and debt service payments. The public utilities in 2024
include:
Water Utility Fund
Sewer Utility Fund
Storm Water Utility Fund
Page 78 of 93
Public Utility Funds (Continued)
WATER UTILITY FUND
PROFILE
The Water Utility Fund provides for the distribution of potable water to customers. This fund includes the
operations, administration and utility billing for the utility. The City has three separate water systems which it
maintains: Hamel, Independence Beach and Medina Morningside. Water is supplied by ten municipal wells, and
the Hamel system utilizes a water treatment facility. Also included in the Water Fund along with providing the
water is the maintenance of meters, locating water mains and services, testing of the municipal water supply
throughout the systems as required, preventative maintenance, and emergency repairs to the City’s distribution
system. The utility billing operation prepares and sends out utility bills, receives meter readings and administers
the collections and assessment for nonpayment. Agreements with the cities of Maple Plain and Orono are also
in place to provide water to separate developments within the City of Medina.
OVERVIEW
A 3% water rate increase is proposed for 2024; supported by the 2020 Water Rate Analysis and to cover costs of
road repair for water main breaks, that historically, would have been passed to the resident. Operating expenses
(excluding transfers) are budgeted to decrease $755,322 (includes CIP). Transfers out to the General Fund for
operating costs are budgeted increase of approximately 3%.
In 2012, the City issued $6.1 million of 2012A G.O. Capital Improvement Plan Bonds to fund the 2012 purchase
and improvement of the building at 600 Clydesdale Trail for use as the Medina public works/police facility. The
Water Fund will be transferring amounts equal to 9% of the debt service payments on the CIP bonds through
February 1, 2034. Additionally, in 2012, the City recharacterized $1.4 million of the remaining outstanding
2007A G.O. Water Revenue bonds. The debt was removed from the Water Fund as revenue bonds and was
correspondingly reestablished as CIP bonds to assist in the financing of improvements of the building at 600
Clydesdale Trail for use as the Medina public works/police facility. The Water Fund will be transferring amounts
equal to 9% of the debt service payments on the recharacterized bonds (since refinanced by the 2013A G.O.
Refunding Bonds) through February 1, 2024.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
PW Director 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20
PW Foreman 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35 0.35
Office Assistant 0.10 0.10 0.10 0.10 0.10 0.10 0.10
Administrative Assistant 0.10 0.10 0.10
Street Maintenance/Inspector 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13
PW Maintenance 0.17 0.17 0.17 0.17 0.17 0.17 0.17 0.17 0.17 0.17
PW Water/Sewer Operator 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40 0.40
PW Maintenance 0.17 0.17 0.17 0.17 0.17 0.17 0.17 0.17 0.17
PW On-call 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45
Part Time Help
Total FTE's 1.97 1.97 1.97 1.97 1.97 1.97 1.97 1.97 1.97 1.80
CAPITAL OUTLAY
Accounted for in the Water Capital Improvement Fund.
Page 79 of 93
Public Utility Funds (Continued)
WATER UTILITY FUND (continued)
Page 80 of 93
Public Utility Funds (Continued)
SEWER UTILITY FUND
PROFILE
The Sewer Utility Fund provides for the collection and conveyance of wastewater through a system of
mains and lift stations. Sewage is treated by the Metropolitan Council Environmental Services, whose fees
account for a significant portion of this fund’s expenses. Included in this fund is the routine and
preventative maintenance of the City’s collection system and its appurtenances, monitoring of inflow and
infiltration, television inspection of the interiors of mains, and customer service such as providing sewer
locations. This activity involves the operation and maintenance of the City’s ten lift stations, which
includes buildings, equipment, and property. The utility billing operation prepares and sends out utility
bills and administers the collections and assessment for nonpayment. An agreement with the City of
Plymouth is also in place to provide sewer service to an area within the City of Medina.
OVERVIEW
Rates are scheduled to increase by 1% as supported by the 2020 sewer rate analysis. Operating expenses
are projected to increase by $172,192 (includes CIP). Transfers out to the General Fund for operating costs
were reviewed in 2020 and show a budgeted increase of approximately 3%.
In 2012, the City issued $6.1 million of 2012A G.O. Capital Improvement Plan Bonds to fund the 2012
purchase and improvement of the building at 600 Clydesdale Trail for use as the Medina public
works/police facility. The Sewer Fund will be transferring amounts equal to 11% of the debt service
payments on the CIP bonds through February 1, 2034. Additionally, in 2012, the City recharacterized $1.4
million of the remaining outstanding 2007A G.O. Water Revenue bonds. The debt was removed from the
Water Fund as revenue bonds and was correspondingly reestablished as CIP bonds to assist in the financing
of improvements of the building at 600 Clydesdale Trail for use as the Medina public works/police facility.
The Sewer Fund will be transferring amounts equal to 11% of the debt service payments on the
recharacterized bonds (since refinanced by the 2013A G.O. Refunding Bonds) through February 1, 2024.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016 2015
PW Director 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20
PW Foreman 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20
Office Assistant 0.05 0.05 0.05 0.05 0.05 0.05 0.05
Administrative Assistant 0.05 0.05 0.05
Street Maintenance/Inspector 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13 0.13
PW Maintenance 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18
PW Water/Sewer Operator 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30 0.30
PW Maintenance 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18 0.18
PW On-call 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45 0.45
Total FTE’s 1.69 1.69 1.69 1.69 1.69 1.69 1.69 1.69 1.69 1.51
CAPITAL OUTLAY
Accounted for in the Sewer Capital Improvement Fund.
Page 81 of 93
Public Utility Funds (Continued)
SEWER UTILITY FUND (continued)
Page 82 of 93
Public Utility Funds (Continued)
STORM WATER UTILITY FUND
PROFILE
The Storm Water Utility Fund provides for the collection and management of storm water throughout the
City in compliance with State and Federal regulatory requirements. The Storm Water Utility provides for
regional planning, surface water quality monitoring, and compliance with the Wetlands Conservation Act,
approved Total Maximum Daily Loads (TMDL’s) to impaired bodies of water and mandated Storm Water
Pollution Prevention Program (SWPPP).
OVERVIEW
Operating revenues are budgeted at a 3% rate increase.
Operating expenses are budgeted to increase by $43,596 (includes CIP). Potential projects are comprised
of Best Management Practices (BMP’s) implemented in the City’s SWPPP, TMDL Implementation
Plan(s), Loretto Wetland Restoration/Creation, Water Quality improvements relating to Hamel Road
Tower Drive project, Stream, Ditch, and Wetland Restoration, other wetland restoration in MCWD area,
and other general projects recommended by the Public Works Director and City Administrator. Grant
funding is likely necessary for the completion of major projects.
BUDGETED PERSONNEL LEVEL
2024 2023 2022 2021 2020 2019 2018 2017 2016
PW Director 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
PW Foreman 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
Office Assistant 0.15 0.15 0.10 0.10 0.10 0.10
Administrative Assistance 0.15 0.15 0.15
Street Maintenance Inspector 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20 0.20
PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
PW Maintenance 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10 0.10
Total FTE's 0.75 0.75 0.75 0.75 0.75 0.70 0.70 0.70 0.60
CAPITAL OUTLAY
Various Improvements.
Page 83 of 93
Public Utility Funds (Continued)
STORM WATER UTILITY FUND (continued)
Page 84 of 93
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Page 85 of 93
Capital Improvement Program
The Capital Improvement Program (CIP) is a planning document that presents a five-year overview of
scheduled capital projects to address the City’s goals for maintaining public infrastructure. The CIP
includes a long-term financing plan that allows the City to allocate funds for these projects based on
assigned priorities. The five-years within the CIP provides the City with an opportunity to evaluate project
priorities annually and to adjust the timing, scope and cost of projects as new information becomes
available. The information contained in this plan represents an estimate of improvement costs based on
present knowledge and expected conditions.
A capital improvement is defined as a major non-recurring expenditure related to the City’s physical
facilities and grounds. The CIP also distinguishes between projects contained in the City’s operating
budgets and capital improvement projects financed through the City’s capital funds and public utility funds.
The CIP is predicated on the goals and policies established by the City Council, including general
development, redevelopment, and maintenance policies that are part of the City’s Comprehensive Plan. A
primary objective of the CIP is to identify projects that further these goals and policies in a manner
consistent with funding opportunities and in coordination with other improvement projects.
(The CIP will be compiled and presented separately.)
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Page 87 of 93
Fee Schedule
The City Council adopts an ordinance which revises the City’s fee schedule, including fees for land use,
liquor licensing, public safety, and other permits issued by the City. It also establishes rates for sanitary
sewer, water, storm water, and other services.
(The fee schedule will be compiled and presented separately.)
Ordinance XXX
Date
CITY OF MEDINA
ORDINANCE NO. XXX
AN ORDINANCE AMENDING THE CITY OF MEDINA FEE SCHEDULE
The city council of the city of Medina ordains as follows:
Section 1. The schedule of fees and rates attached hereto as Exhibit A, Exhibit B
and Exhibit C is hereby amended by deleting the stricken language and
adding the underlined language.
Section 2. This ordinance shall become effective upon its adoption and publication.
Adopted by the City Council of the City of Medina this _____ day of ______, 2023.
_____________________________________
Kathleen Martin, Mayor
ATTEST:
________________________________
Caitlyn Walker, City Clerk
Published in the Crow River News this _____ day of ______, 2023.
Agenda Item #9B
Ordinance XXX
Date
Administration
Service Charge
Address Labels $50.00
Address List $25.00
Administrative Appeal $250.00
Affidavit of Filing $15.00
Audit Book copy $50.00
City Code Book Cost + 10%
Copies – single or double
sided (B&W)
$0.25 per page ($5.00
minimum)
Copies or pictures – color 8
½ x 11
$.50 per page ($5.00
minimum)
Credit Card Payments Credit Card fees apply; +
$0.50 if less than $100.00
(excluding utility and HCB payments)
Delinquent Charges Assessed 10% administrative fee
DVD/Flash Drive/CD $30.00 $35.00 per DVD/Flash
Drive $20 per CD
Mailing costs of
copies/reports
At cost
New resident listing $20.00
Peddler, Solicitor, Transient
Merchant Permit Application
Fee
$150 up to $200 if extensive
background check is needed
Photographs $20.00 + cost of photo
Non-Sufficient Funds $40.00
Notary No Charge
Special Assessment search $25.00
Special Council Meeting
request
$250.00
Special Event Permit Fee $25.00
Tax Increment Financing
application (minimum)
$1,500 (deposit) + c.a.c
Tobacco License (annual) $150.00
German Liberal Cemetery
Park and Recreation
Service Charge
Independence Beach Parking
or Watercraft Rack Storage Permit (residents only)
No Charge
Ball Field and Court Use See Exhibit C
Hamel Community Building See Exhibit B
Liquor
Service Charge
3.2 Malt Liquor-off sale $50.00
3.2 Malt Liquor-on sale $100.00
Consumption & Display
License
$200.00
Liquor License Renewal
Background Check Fee
$90
Liquor License Investigation
(in-state maximum)
$500.00
Liquor License Investigation
(out-of-state maximum)
$10,000.00
Off-sale $150.00
On-sale Class A: >20,000 sq.
ft.
$7,500.00
On-sale Class B: 12,000 –
20,000 sq. ft.
$6,500.00
On-sale Class C: 6,000 –
12,000 sq. ft.
$5,500.00
On-sale Class D: < 6,000 sq.
ft.
$4,500.00
On-sale Sunday $200.00
Public Dance $100.00
3.2 Malt Liquor one day set
up
$25.00
Temporary on-sale
application fee
$25.00
Wine License $2,000.00
On-sale Brewer Taproom
License
$500.00
Off-sale Small Brewer
License
$150.00
Microdistillery Cocktail
Room License
$500.00
Fire
Service Charge
Number of
alarms within
one calendar
year
Fire False Alarm (first) No Charge
Fire False Alarm (second) $150.00
Fire False Alarm (third) $200.00
Fire False Alarm (fourth and
thereafter)
$250.00
Post Fire Inspection $40.00 + c.a.c.
Service Charge
Gravesite Purchase $1,500.00
Gravesite Transfer $15.00
Interment (Open/Close) for Casket
(Includes locate & marker)
$1,010
Interment (Open/Close) for
Cremation or infant Cherub
$410
Disinterment (Open/Close) for
Casket
$900.00
Disinterment (Open/Close) for
Cremation or infant Cherub
$300
Marker Removal $100
Funeral Service Attendant/Traffic
Control
$150.00
Exhibit A
City of Medina Fee Schedule
Effective January 1, 2024
Exhibit A
City of Medina Fee Schedule
Effective January 1, 2024
Ordinance XXX
Date
Police Public Works
Service Charge
Curb stop repair $250.00 (deposit) + c.a.c.
Driveway Curb Cut Review
Driveway Permit
New/Expansion $100.00
(no fee if in connection
with building permit fee >$1000) Reconstruction (no expansion) - $50.00
Driveway Waiver $500.00
Frozen/damaged meter repair $100.00
Non-Compliance (meter
replacement)
$40.00/mo.
Annual ROW Registration Fee $100.00 per year
Noxious Weed / Mowing $150 per hour
ROW Permit $100.00
Small Wireless Facility Rent $150 Annual + $25
Maintenance
Small Wireless Electrical $73 per node (less than
or equal to 100 watts),
$182 per node (>100
watts), or actual cost
Sanitary Sewer Prohibited
Connection Fee - Residential
$100 per month
Surcharge – noncompliance w/
stormwater prohibition from
sanitary sewer
$100.00 per month
Sanitary Sewer Prohibited
Connection Fee – Comm/Industrial
$100 + $20 per 1,000
gallons per month
Water disconnect/reconnect trip fee $65.00
Unpermitted Hydrant Water Usage $500 (first)
$750 (second)
$1,000 (third)
Radio Transmitter $180 $188
Water meter iPearl (1”) + radio
transmitter & meter horn
$660 $697
Water meter iPearl (3/4”) + radio
transmitter & meter horn
$490 $546
Water meter SRII (1”) + radio transmitter
& meter horn
$556.00
All other meters (at cost)
Trunk Connection Rates per living unit for residential; and, equivalent for
commercial as determined by the Metropolitan Council SAC, except as may be
amended by City policy. City may adjust number of units determined by
Metropolitan Council if it deems it appropriate based on information provided.
Service Charge
Hamel Urban Service Area-Sewer
Willow Lift Station Area
$860 $1,555
Hamel Urban Service Area-Water $7,575.00
Independence Beach Area-Sewer $860
Independence Beach Area-Water $4,410.00
Medina Morningside Area-Sewer $860
Medina Morningside Area-Water $4,410.00
Sewer Availability Charge (SAC)
Fee
As set by Metropolitan
Council
Service Charge
Accident/Police Report $.25/page ($5.00 minimum)
Burning Permit (non-
resident)
$20.00
Burning Permit (resident) No Charge
Dog Impounds $25.00 at Police office or
$22/day Oak Ridge Kennels
Reserve Officer at event/per
hour
$25.00 $30.00
Event Security (per
officer/per hour)
$100.00 and $125.00 $125.00
and $150.00 on Holidays (3-
hour min.)
Civil Court Request $150/hr. (3-hour min.)
Fingerprinting Resident & Employees – no
charge
$20.00 up to 3 cards, $5.00
each additional card. Non-
residents $30.00 $50.00 up to 3
cards, $5.00 each additional card.
Criminal Suspense Files
Non-Medina Case
$20.00
Fireworks Permit $50.00
Gambling Investigation Fee
(annual)
$50.00
Gambling Application for
Exempt Permit
$10.00
Gun Club license (annual) $50.00
Hunting Permit (non-
resident)
$25.00
Hunting Permit (resident) $15.00
Kennel License (City
Council Review)
$300 (deposit) + c.a.c.
Kennel License
(Administrative Review)
$100.00
Kennel License (Waiver) $300 (deposit) + c.a.c.
Letter of Conduct $15.00
Police False Alarm (first) No Charge Number of
alarms within
one calendar
year
Police False Alarm (second) $25.00
Police False Alarm (third) $50.00
Police False Alarm (fourth) $75.00
Police False Alarm (fifth
and thereafter)
$150.00
Vehicle Impound/Storage $10.00/day + towing fees
No Parking Sign Deposit $5.00 per sign. Deposit
returned when signs are
returned.
Exhibit A
City of Medina Fee Schedule
Effective January 1, 2024
Ordinance XXX
Date
Maple Plain Service Area-Water Per Maple Plain Fee
Schedule
Exhibit A
City of Medina Fee Schedule
Effective January 1, 2024
Ordinance XXX
Date
Sewer and Water Rates - All rates monthly.
(MM=Medina Morningside, IB=Independence Beach).
Service Charge
Sewer (residential) minimum $22.96 $23.19 per month
Sewer (residential) per 1,000
gallons of water usage
$5.74 $5.80
Sewer (commercial) minimum $22.96 $23.19 per month
Sewer (commercial) per 1,000
gallons of water usage
$5.74 $5.80
Sewer only (residential)
(based on 6,000 gallons per
month)
$34.44 $34.79 per month
MM & IB Water (residential)
(base charge)
$13.12 $13.51 per month
MM & IB Water (residential)
0-4,000 gallons
$2.90 $2.99 per 1,000 gallons
MM & IB Water (residential)
5,000-6,000 gallons
$3.28 $3.38 per 1,000 gallons
MM & IB Water (residential)
7,000-10,000 gallons
$4.37 $4.50 per 1,000 gallons
MM & IB Water (residential)
11,000-23,000 gallons
$4.73 $4.87 per 1,000 gallons
MM & IB Water (residential)
24,000 and up gallons
$5.84 $6.02 per 1,000 gallons
MM & IB Water (irrigation)
0-13,000 gallons
$4.73 $4.87 per 1,000 gallons
MM & IB Water (irrigation)
14,000 and up gallons
$5.84 $6.02 per 1,000 gallons
MM & IB Water (commercial)
(base charge)
$13.12 $13.51 per month
MM & IB Water (commercial)
water usage under 10,000
gallons per month
$4.37 $4.50 per 1,000 gallons
MM & IB Water (commercial)
water usage over 10,000
gallons per month
$5.84 $6.02 per 1,000 gallons
Storm Water Utility Fees
Sewer and Water Rates - All rates monthly.
Service Charge
Storm Water Utility Annual
Fee
$37.57 $38.70 per Residential
Equivalency Factor (REF) +
Annual Watershed Due
established by specific
Watershed
Storm Water Appeal $250.00
Service Charge
Hamel Water (residential)
(base charge)
$18.24 $18.79 per month
Hamel Water (residential) 0-
4,000 gallons
$3.28 $3.38 per 1,000 gallons
Hamel Water (residential)
5,000-6,000 gallons
$4.01 $4.13 per 1,000 gallons
Hamel Water (residential)
7,000-10,000 gallons
$5.47 $5.63 per 1,000 gallons
Hamel Water (residential)
11,000-23,000 gallons
$6.44 $6.64 per 1,000 gallons
Hamel Water (residential)
24,000 and up gallons
$7.29 $7.51 per 1,000 gallons
Hamel Water (irrigation) 0-
13,000 gallons
$6.58 $6.78 per 1,000 gallons
Hamel Water (irrigation)
14,000 and up gallons
$7.29 $7.51 per 1,000 gallons
Hamel Water (commercial)
(base charge)
$18.24 $18.79 per month
Hamel Water (commercial)
water usage 0 – 9,000
gallons per month
$5.47 $5.63 per 1,000 gallons
Hamel Water (commercial)
water usage 10,000 + gallons
per month
$7.29 $7.51 per 1,000 gallons
Penalty for unpaid utility
bills
10% per month on unpaid
balance (penalty not interest)
City of Maple Plain Water
Service
Rate established by City of
Maple Plain + 10% Medina
administrative fee
City of Orono Water Service Rate established by City of
Orono + 10% Medina administrative fee
City of Plymouth Sewer
Service
Rate established by City of
Plymouth + 10% Medina
administrative fee
The Enclave at Medina Raw
Water Usage for the first
2,000,000 gallons per month
$3.25 per 1,000 gallons
The Enclave at Medina Raw
Water Usage above 2,000,000 gallons per month
$3.81 per 1,000 gallons
Dominium (per unit)
0-13,000 gallons
$3.25 per 1,000 gallons
Dominium (per unit)
14,000 and up gallons
$3.81 per 1,000 gallons
Tanker Fill $75.00 + Hamel commercial
water rates
Exhibit A
City of Medina Fee Schedule
Effective January 1, 2024
Ordinance XXX
Date
Building Inspection Related
Planning and Zoning
Service Charge
Agriculture Preserve Application $50.00 + c.a.c.
Agriculture Preserve Expiration $50.00 + c.a.c.
Appeal Administrative Decision $500 (deposit); c.a.c.
not to exceed $500
Alternative Upland Buffer
Request or Appeal of Wetland
Conservation Act Staff Decision,
Correction Notice or
Classification
$500 (deposit) + c.a.c.
Appeal of Wetland Corrections
Notice
$500.00 (deposit) +
c.a.c.
Appeal of Open Space Composite
Map and/or reference data
$500.00 (deposit) +
c.a.c.
guarantee of 150% of cost;
Violations = c.a.c.
Hardcover Surface/shed<200 s.f. (optional permit) $50.00
Mechanical (residential) $75.00 per piece + state
surcharge
Moving Structure on public
street
$100.00 + c.a.c.
Plumbing (residential) $50.00 (1-5 fixtures);
$10.00 each additional +
state surcharge
Septic (new – Types 1-3)
Septic (new – Type 4)
$250.00 + $100 site visit
$935
Septic Repair (drainage fields) $125.00
Septic or Holding tank only
(ex: floor drains): Connect to
existing system
$100.00
Septic system abandonment $100.00
Septic Violation Inspection $250.00 + c.a.c.
Sewer Hook-up $100.00
Signs (temporary/portable) $50.00
Sign face replacement-wall or
pylon
$50.00
New monument/pylon sign State fee schedule
New wall sign/lighting change $100.00
Storm water Pollution
Prevention Program Review
$200.00
Underground Tank Removal $100.00
Tree Preservation Plan
Review
$50.00 (no fee if part of
grading or building permit)
Water Hook-up $100.00
Water Heater – residential $50.00 + state surcharge
Service Charge
Building Permits Based on valuation – 1994
Building Fee Schedule,
except $50 flat fee if valuation <$1500
Building Plan Review 65% of building permits
Investigation fee (for work
began without permit)
100% of Building Permit
Fee
Demolition (minimum) $100.00 per structure
(residential) + surcharge
$200.00 per structure (non-
residential) + state
surcharge
Fence <7 feet (no Permit);
>=7feet+ = based on
valuation – 1994 building
fee schedule (location
verification)
Building – fireplace $75.00 per fireplace + state
surcharge
Re-side – residential $100.00 per structure + state
surcharge
Re-roof – residential $100.00 ($165 for wood
shingles/shakes) per structure + state surcharge
Occupancy Financial
Guarantee (ex: occupy home
prior to approval of final
grade; other similar)
$10,000 escrow or $20,000
escrow if septic system is
not completed
Window, patio door, and front
door replacement (existing
openings)
$50.00 (1 window); $100.00
(2+ windows) + state
surcharge
Windows and doors (changing
opening)
Based on valuation – 1994
Building Fee Schedule
Grading, Plan Review
(engineer review of submitted
plans and building permits)
$250.00 (grading plan
review fee is reduced in
cases where combined
building plan review and
grading plan review
otherwise would exceed $650)
Grading Permit (grading
permit fee for disturbance less
than 1000 cubic yards is
reduced in cases where
combined building permit and
grading permit would
otherwise exceed $1000)
< 50 cubic yards = $50.00
51-100 cubic yards = $75.00
101-1000 cubic yards =
$200.00
1,001+ cubic yards =
$200+$25 per each
additional 100 yds. (max. $750.00) + financial
Exhibit A
City of Medina Fee Schedule
Effective January 1, 2024
Ordinance XXX
Date
Temporary Outdoor Sales Event $50.00
Upland Buffer Vegetation
Review/Inspection/Guarantee
150% financial
guarantee
Upland buffer sign $6.00 $12.00
Replacement Tree Planting -
Contribution In-Lieu
$100 per caliper inch
Vacation $2,000.00 (deposit) +
c.a.c.
Variance Application (minimum) $1000.00 (deposit) +
c.a.c. for residential;
$2,000.00 (deposit) + c.a.c. for commercial
Wetland Delineation Review $600.00
Wetland Field Estimate (flagging) $300.00
Wetland Exemption Decision/No
Loss
$300.00
Wetland Replacement Plan $750.00 $1,000
(deposit) + c.a.c.
Zoning Letter $50.00
Staff Consultant Fees – Staff and consultant time spent on
planning applications (or defined as other c.a.c.) will be
charged to applicant.
Service Charge
City Attorney Up to $290 per hour, per
rate schedule
City Engineer Up to $205 per hour, per
rate schedule
Survey Crew Up to $214 per hour, per
rate schedule
Prosecuting Attorney Up to $148.10 per hour,
per rate schedule
Planning Consultants Up to $160 per hour, per
rate schedule
Tree Inspector Up to $90 per hour
City Staff - Professional $90 per hour
City Staff – Public Works $70 per hour + time & half
for over time
City Staff – Field Inspector $90 per hour + time & half
for over time
City Staff – Administrative
Support
$70 per hour + time & half
for over time
Cartway Easement $20,000.00 (deposit) + c.a.c.
Chicken Coop Review $50.00
Comprehensive Plan Amendment $2,000.00 (deposit) +
c.a.c.
Comprehensive Plan Copy $100.00
Concept Plan Review $1,000.00
Conditional Use Permit
application (commercial,
minimum)
$2,000.00 (deposit) +
c.a.c.
Conditional Use Permit
application (Telecommunications Tower, minimum)
$2,000 (deposit) +
c.a.c.
Conditional Use Permit
application (residential, minimum)
$1,000 (deposit) +
c.a.c.
Conditional Use Permit Annual
Review
$100.00 residential;
$200.00 commercial
Conservation Design collaborative
goal setting process
$1,000.00
Development Improvement
Financial Guarantee (i.e. Letter of
Credit or Cash)
150% amount of
estimated
improvements
Environmental Review (e.g.
EAW, EIS)
$10,000.00 (deposit) + c.a.c.
Interim Use Permit $2,000.00 (deposit) +
c.a.c.
Lot Combination or
Rearrangement
Lot Combination of Substandard
Lots
$1,000.00 (deposit) +
c.a.c.
$200 + cost of title
documentation
Maps 11x17 = $1; others =
c.a.c.
Park Dedication Fee (see city
code)
Residential = 8% of
land value but no <
$3,500/unit or
>$8,000/unit;
Commercial = 8% of land value
Planned Unit Development
Concept
$2,000.00 (deposit) +
c.a.c.
Planned Unit Development
General Plan
$10,000.00 (deposit) + c.a.c.
Planned Unit Development Final
Plan
$2,000.00 (deposit) +
c.a.c.
Rezoning Application (minimum) $1,000.00 (deposit) +
c.a.c.
Site Plan Review
“Administrative”
$1,000.00 deposit +
c.a.c.
Site Plan Review $5,000.00 (deposit) +
c.a.c.
Subdivision Application
(minimum) (2-5 lots)
$5,000.00 (deposit) +
c.a.c.
Exhibit A
City of Medina Fee Schedule
Effective January 1, 2024
Ordinance XXX
Date
*c.a.c. = city accrued costs
*Deposits for land use and other applications must include the fee established by this fee schedule ordinance and any unpaid fees from
the previous application involving essentially the same property by the same or similar applicant.
*Deposits for land use applications that require more than two requests or large in scale shall be determined by the City Administrator.
*Deposits will be returned for land use projects paid in full after final approval, deposits for wetland and grading permits will be
returned upon acceptance of work if bills are paid in full.
*Escrow for building certificate will be returned upon acceptance of project.
*Land use applications are processed by planning, building, finance, engineering and legal departments and all costs associated with
the review shall be billed to the applicant.
Exhibit B
Hamel Community Building Fee Schedule
Effective August 2, 2023
Ordinance XXX
Date
Group Time Period Rental Rate
Monday to Thursday All Day $325
Monday to Thursday < 4 Hours $200
Friday All Day $500
Saturday or Sunday All Day $650
Alcohol Usage* All Day $100
Facility walk-through required: First one is free, if you miss
appointment or need another one, each additional walk-through:
Scheduled
$25
Appointment with vendor to view facility prior to event Scheduled $25
Change of Event Date $25
Sales Tax Included in all fees. Kitchen Service Area and Outdoor Shelter use included in all fees.
* in addition to base fee
Community Building Security Deposit ○
Time Period
Security Deposit Rate
City Approved Medina Civic Groups - Any Day Anytime $100
Monday to Thursday Anytime $250
Friday, Saturday or Sunday Anytime $500
Any Day w/ Alcohol or Dance Anytime $500
○ This fee is to cover any damage to the facility or extra clean-up.
Community Building Cancelation Policy ○
Cancelation Fee
Anytime Prior to 3 Weeks of Event $25
Within Three Weeks of Event Rental Fee
○ If rental fee is unpaid, the amount of rental fee with be deducted from security deposit.
Exhibit C
Field and Court Reservation Fee Schedule
Effective August 2, 2023
Ordinance XXX
Date
Field Usage Fee Table
Field fees are based on a 2.5-hour time slot. If additional time is needed, the fee will increase $25 per additional hour.
Facility Practice Fee Game Fee Tournament Fee
Baseball Field*
$25.00
$50.00
Calculated on a case by case basis
Open Field $25.00 $50.00 Calculated on a case by case basis
Light Fee: $15 / field / hour – this fee will be required if lights are requested & available
*Renter is expected to drag the field on day of reservation, chalk for their own games, and prepare field for playing condition in the
event of rain. These fees cover the city’s cost to reserve the field and help pay for annual maintenance and capital expenses
to keep these facilities in playing condition.
Field Usage Security Deposit
$500.00 Security Deposit for field reservations pertaining to games and/or practices per every Field Reservation Application
submitted.
$800.00 Security Deposit for field reservations pertaining to tournaments per every Field Reservation Application submitted.
Tennis Court Fee Rental & Deposits
The tennis courts are available free of charge to residents on a first come, first serve basis. Organized recreational groups may reserve
the tennis courts with advanced approval, based on availability, for the following fee:
Court Rental - $20 per court per hour*
Court Deposit - $150 Security Deposit
*This fee may be negotiated through a separate group rental agreement, which must be approved by the Medina City Council.
Key Deposit
A $25 key deposit is required for issued keys to any building reservation on the facilities.
Keys must be returned by 4:30 p.m. of next business day after rental.
Rental Fees for Amenities
Field House Bathroom Fee
$80 per day to reserve both men’s and women's bathrooms – Monday through Friday
$150 per day to reserve both men’s and women's bathrooms – Saturday and Sunday
Portable Toilets
The City of Medina will determine if Additional Toilets or Special Cleaning needs to be scheduled on the day or days that the fields
are reserved.
Portable Toilet Fees:
$60 Additional Units (per unit); $200 ADA Toilet; $35 Special Cleaning (per unit)
Exhibit C
Field and Court Reservation Fee Schedule
Effective August 2, 2023
Ordinance XXX
Date
RESERVATION FEE AND DEPOSIT POLICY
Recreation Field Reservation fees
Recreation field reservation fees are the fees required for the direct usage of the fields. This fee includes the field usage fee as well as
any fees associated with the requested/required rental of amenities. All fees will be required by the City upon submission of the
reservation application.
Refunds of Reservation Fees
Refunds for all recreation field reservation fees are processed on an individual basis with regards to the conditions of the cancellation.
All cancellation notices and requests for rescheduling must be submitted in writing. Any cancellations that occur upon the day of the
event, the City must receive the cancellation notice by the next business day.
• REFUND FOR CANCELLATIONS DUE TO WEATHER CONDITIONS. All cancellations that are due to weather
conditions must be verified by the City staff prior to refund. A percent of the recreation field reservation fees may be
remitted to the City according to the percent of field used if event is interrupted due to weather conditions and is not
rescheduled.
• NO FEE REFUNDS. Recreation field reservation fee refunds will not be given for cancelled game/practice reservations
that are not related to weather conditions less than fourteen (14) days before the event.
• NO FEE REFUNDS. Recreation field reservation fee refund will not be given for cancelled tournament reservations that
are not related to weather conditions less than thirty (30) days before the event.
Recreation Field Reservation Security Deposit
Recreation Field Reservation Security Deposit is required to secure the performance of the field usage and any administration fees
connected to cancellations or rescheduling. A security deposit will be required by the City upon submission of the reservation
application.
Refunds of Security Deposit
The applicant; having fulfilled the obligations under the field reservation application, City Code Chapter 515, and an after post-event
inspection by the Public Works Department, will have their Security Deposit refunded.
• A full security deposit will be remitted to the applicant upon having left no financial obligation to the City and having
caused no damage beyond ordinary wear and tear.
• A percent of the security deposit will be remitted to the City pending:
1) any financial obligation to the City,
2) the percent of damages to the facilities beyond the ordinary wear and tear.
Resolution No. 2023-
December 5, 2023
Member _______ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2023-
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. __ BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. __ an
ordinance amending the city’s fee schedule; and
WHEREAS, the ordinance is 9 pages in length and consists almost entirely of a chart and
exhibits; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the City Clerk shall cause the following summary of Ordinance No. __ to be published in the
official newspaper in lieu of the entire ordinance:
Public Notice
The city council of the city of Medina has adopted Ordinance No. __. The ordinance revises
the city’s fee schedule, including fees for public safety, sewer and water, storm water, planning and
zoning, building, and other services. The ordinance will not be codified. The full text of Ordinance
No. __ is available for inspection at Medina city hall during regular business hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the City
Clerk keep a copy of the ordinance in the clerk’s office at city hall for public inspection and that the
City Clerk post a full copy of the ordinance in a public place within the city.
Resolution No. 2023-
December 5, 2023
2
Dated: December 5, 2023.
_____________________________
Kathleen Martin, Mayor
ATTEST:
Caitlyn Walker, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member __ and
upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Nonconforming Uses and Structures Page 1 of 5 December 5, 2023
Regulations City Council Meeting
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: November 29, 2023
MEETING: December 5, 2023 City Council
SUBJECT: Ordinance Amendment – Nonconforming Uses and Structures
Background
Subd. 1e. of Minnesota Statute 462.357 establishes certain protections for legal nonconformities,
commonly referred to as “grandfathered rights.” Nonconformities are uses or conditions (such as
building setbacks) which met relevant requirements when originally began, but no longer
conform because the community subsequently made changes to the zoning requirement in
question.
For example, if the City rezones a residential property to commercial, the residential use of the
property would become nonconforming. Similarly, if the City increases minimum required yard
setbacks, an existing building that was right at the previous setback would become
nonconforming.
Historically, nonconformities were allowed to be continued so long as they were not
discontinued for a year. Regular maintenance and repair could be made, but generally
expansions would not be permitted. The policy was that by limiting expansion and
improvement, the use would phase out over time. However, the statute was updated around 2004
to allow “replacement, restoration, or improvement.”
Paragraphs (a)-(c) provide regulations for general nonconformities and is copied below for
reference. The subdivision also includes paragraphs (d)-(j), which apply only to shoreland lots
and will be discussed later in this report.
“Subd. 1e.Nonconformities.
(a) Except as otherwise provided by law, any nonconformity, including the
lawful use or occupation of land or premises existing at the time of the adoption
of an additional control under this chapter, may be continued, including through
repair, replacement, restoration, maintenance, or improvement, but not
including expansion, unless:
(1) the nonconformity or occupancy is discontinued for a period of more
than one year; or
(2) any nonconforming use is destroyed by fire or other peril to the extent
of greater than 50 percent of its estimated market value, as indicated in the
records of the county assessor at the time of damage, and no building permit has
been applied for within 180 days of when the property is damaged. In this case,
MEMORANDUM
Agenda Item #9C
Nonconforming Uses and Structures Page 2 of 5 December 5, 2023
Regulations City Council Meeting
a municipality may impose reasonable conditions upon a zoning or building
permit in order to mitigate any newly created impact on adjacent property or
water body. When a nonconforming structure in the shoreland district with less
than 50 percent of the required setback from the water is destroyed by fire or
other peril to greater than 50 percent of its estimated market value, as indicated
in the records of the county assessor at the time of damage, the structure setback
may be increased if practicable and reasonable conditions are placed upon a
zoning or building permit to mitigate created impacts on the adjacent property
or water body.
(b) Any subsequent use or occupancy of the land or premises shall be a
conforming use or occupancy. A municipality may, by ordinance, permit an
expansion or impose upon nonconformities reasonable regulations to prevent
and abate nuisances and to protect the public health, welfare, or safety. This
subdivision does not prohibit a municipality from enforcing an ordinance that
applies to adults-only bookstores, adults-only theaters, or similar adults-only
businesses, as defined by ordinance.
(c) Notwithstanding paragraph (a), a municipality shall regulate the repair,
replacement, maintenance, improvement, or expansion of nonconforming uses
and structures in floodplain areas to the extent necessary to maintain eligibility
in the National Flood Insurance Program and not increase flood damage
potential or increase the degree of obstruction to flood flows in the
floodway….”
Optional Provisions
Cities have relatively limited discretion in how nonconformities can be regulated. The
subdivision includes a few provisions which cities “may” consider:
• Prevent or abate nuisances – “A municipality may….impose upon nonconformities
reasonable regulation to prevent or abate nuisances or to protect the public health,
welfare, or safety.”
• Exclude adult uses from nonconformity protection – “This subdivision does not prohibit a
municipality from enforcing an ordinance that applies to adults-only bookstores, adult-
only theaters, or similar adults-only businesses…”
• Allowing expansions – “A municipality may…permit an expansion [of a nonconformity]
Staff has included these optional provisions in the attached ordinance and the Planning
Commission did not raise issue with their inclusion. The first two provisions are fairly straight
forward. The allowance to expand nonconformities in some instances can be more complicated
and is described below.
Expansion of Nonconformity
Staff has identified the following situations in which it may be reasonable to consider expansions
of existing nonconformities. These situations could also be considered as a variance but would
need to meet the “practical difficultly” test and be the minimum variance.
Nonconforming Uses and Structures Page 3 of 5 December 5, 2023
Regulations City Council Meeting
Lot Line Rearrangement Resulting in Improvement
An example of this may be two adjacent lots which are smaller than currently required. If the
owners request to shift land from the larger to the smaller of the two lots, there is an argument that
the overall situation may be better, even if the nonconformity of the larger lot is increasing. Staff
has included this language in the attached ordinance and the Planning Commission supported its
inclusion.
Allow expansion if net result is improved conformity
Another example may be allowing a smaller structure that is very close to a property line to be
replaced with a larger structure further from the property line, which may still not meet the
minimum setback.
The Planning Commission discussed some situations where allowing some flexibility for a tear-
down and reconstruction of a larger structure may result in a net improvement of a situation. The
Commission believed it was appropriate to require a hearing in these cases and to provide the City
the discretion to determine whether the expansion/larger structure results in an improvement.
Staff drafted language as discussed by the Planning Commission, which can be found in Subd.
2(c) at the top of page 5 of the ordinance.
Allow expansion which “match” existing nonconformity
An example of this would be if allowing a 2nd story to be built on a portion of a home which doesn’t
meet setbacks, or allowing a deck to be converted into a screen porch even though it may not meet
setbacks. This type of expansion is explicitly permitted in one of the ordinances which was
reviewed by City staff in researching this matter.
The Planning Commission discussed and recommended against allowing expansions of
nonconformities in this way “as of right,” but instead recommended limiting expansion of
nonconforming structures as noted above.
More permissive allowance for expansion
The City has the option to be more permissive when allowing expansions of nonconformities. One
example may be to allow an addition on the rear of a home which does not meet the side setback.
For example, if a 10’ minimum setback is required, and a structure is currently 8’ from the property
line. The City could allow an addition “in line” with the existing nonconforming setback. This
would increase the footprint of the structure which does not meet code.
The Planning Commission recommended against providing more flexibility in this way.
Shoreland Lots
State statue includes fairly specific standards related to regulated lots within the shoreland
overlay district that existed prior to the City’s adoption of shoreland regulations. The statute
does not provide discretion with regard to these regulations, so staff has effectively
recommended that the standards be formalized in the ordinance:
(c) Nonconforming Lots in Shoreland Overlay District
Nonconforming Uses and Structures Page 4 of 5 December 5, 2023
Regulations City Council Meeting
(1) Nonconforming shoreland lots of record may be allowed as a building site without
variances from lot size requirements, subject to the following provisions consistent with
Minn. Stat. § 462.357, subd. 1(e) as it may be amended from time to time:
(i) All structure and septic system setback distance requirements can be met;
(ii) A Type 1 sewage treatment system consistent with Minnesota Rules, chapter 7080, can
be installed or the lot is connected to a public sewer; and
(iii) The impervious surface coverage does not exceed twenty-five percent (25%) of the
lot.
(2) In a group of two or more contiguous lots of record under a common ownership, an
individual lot must be considered a separate parcel of land for the purpose of sale or
development, if it meets the following requirements consistent with Minn. Stat. § 462.357,
subd. 1(e) as it may be amended from time to time:
(i) The lot must be at least 66% of the dimensional standard for lot width and lot size for
the shoreland classification consistent with Minnesota Rules, chapter 6120;
(ii) The lot must be connected to a public sewer, if available, or must be suitable for the
installation of a Type 1 sewage treatment system consistent with Minnesota Rules,
chapter 7080;
(iii) Impervious surface coverage must not exceed twenty-five percent (25%) of each lot;
and
(iv) Development of the lot is consistent with the Comprehensive Plan.
(3) A lot unable to meet the requirements of paragraph (2) must be combined with the one or
more contiguous lots so they equal one or more conforming lots as much as possible.
(4) Notwithstanding paragraph (2), contiguous nonconforming lots of record in shoreland areas
under a common ownership must be able to be sold or purchased individually if each lot
contained a habitable residential dwelling at the time the lots came under common
ownership and the lots are suitable for, or served by, a sewage treatment system consistent
with the requirements of Minn. Stat. §115.55 and Minnesota Rules, chapter 7080, or
connected to a public sewer.
(5) In evaluating all variances, conditional use permits, building permits, and other land use
applications for a nonconforming lot of record, the property owner shall be required, when
appropriate, to address storm water runoff management, reducing impervious surfaces,
increasing setback, restoration of wetlands of wetlands, vegetative buffers, sewage
treatment and water supply capabilities, and other conservation-designed actions.
(6) A portion of a conforming lot may be separated from an existing parcel as long as the
remainder of the existing parcel meets the lot size and sewage treatment requirements of
the zoning district for a new lot and the newly created parcel is combined with an
adjacent parcel.
Planning Commission Recommendation
The Planning Commission held a public hearing on the proposed ordinance at their November 14
meeting and an excerpt from the draft meeting minutes is attached for reference. As noted, most
of the regulations in the ordinance mirror statutory requirements, so much of the ordinance was
not discussed.
The Planning Commission did discuss allowing expansions/larger replacements for structures if
they result in a “net improvement” of an existing nonconformity. The Commission believed it
Nonconforming Uses and Structures Page 5 of 5 December 5, 2023
Regulations City Council Meeting
would be appropriate to add a provision to allow a larger structure in these cases at the discretion
of the City, if the impacts of the nonconformity were reduced.
Following discussion, the Planning Commission recommended adoption of the ordinance.
After completing review, the following actions can be considered:
1. Move to adopt of the ordinance pertaining to nonconformity uses and structures.
2. Move to adopt the resolution authorizing publication by title and summary
Attachment
1. Ordinance
2. Resolution to publish by title and summary
3. Excerpt from DRAFT 11/14/2023 Planning Commission minutes
Ordinance No. ### 1
DATE
CITY OF MEDINA
ORDINANCE NO. ###
AN ORDINANCE AMENDING CHAPTER 8 OF THE CITY CODE
PERTAINING TO NONCONFORMING USES AND STRUCTURES
The City Council of the City of Medina ordains as follows:
SECTION I. Section 825.15 of the code of ordinances of the City of Medina is amended by
deleting existing language and replacing with the new underlined language as follows:
Section 825.15. Non-Conforming Uses and Structures.
Subd. 1. It is recognized that there are uses of land and structures which were lawful when
established but which are no longer permitted under this ordinance. While such uses will
not be summarily terminated, it is the purpose and intent of this ordinance to discourage the
continuation of Types A and B nonconforming uses. Types A and B nonconforming uses
are hereby declared to be incompatible with this ordinance and with the comprehensive
plan. It is also the purpose and intent of this ordinance to discourage the enlargement,
expansion or extension of Types A or B nonconforming uses or any increase in the impact
of such uses on neighboring property.
It is further recognized that there are nonconforming uses in which the uses continue to be
permissible but which are operated on sites or in structures which do not fully meet the
development standards of this ordinance. It is the intent of this ordinance to distinguish
between uses which are not permitted and those in which development standards or other
incidents of development are not in full compliance with this ordinance. Types A and B
nonconforming uses will be discouraged and not allowed to expand while Type C
nonconforming uses will be allowed to continue in existence and expand under carefully
regulated conditions.
Subd. 2. Types of nonconforming uses. This ordinance recognizes the following three types
of nonconforming uses:
(a) Type A nonconforming uses include land which is undeveloped or which contains
improvements valued by the city assessor at less than $10,000 and which is devoted
to a use not permitted by this ordinance.
(b) Type B nonconforming uses include land with improvements valued by the city assessor
at $10,000 or more and which is devoted to a use not permitted by this ordinance.
(c) Type C nonconforming uses include developed property which is devoted to a use
permitted by this ordinance but in which the site or structure is not in compliance
with one or more development standard applicable within the zoning district.
Ordinance No. ### 2
DATE
Subd. 3. Regulation of Type A Nonconforming Uses. Type A nonconforming uses shall be
regulated in accordance with the following:
(a) No such use shall be expanded or enlarged to use a greater land area;
(b) No such use shall be moved to a different area or portion of the lot;
(c) No such use shall be reestablished if the use has been discontinued for more than 30
days;
(d) No structure or improvement shall be enlarged, repaired or replaced; and
(e) For the purposes of this subdivision, time shall be calculated as beginning on the day
following the last day in which the nonconforming use was in full operation and
shall run continuously thereafter.
Subd. 4. Regulation of Type B Nonconforming Uses. Type B nonconforming uses shall be
regulated in accordance with the following:
(a) There shall be no expansion, enlargement, intensification, replacement, structural
change or relocation of any nonconforming use or any site element of any such use
except to make it a permitted use. Normal building maintenance and non-structural
repairs are excepted from this prohibition;
(b) No nonconforming use shall be resumed if normal operation of the use has been
discontinued for a period of more than one year. Following the expiration of one
year, only uses which are permitted by this ordinance shall be allowed to be
established;
(c) Full utilization of the nonconforming use shall not be resumed if the amount of land or
floor area dedicated to the use is lessened or if the intensity of the use is in any
manner diminished for a period of more than one year. Following the expiration of
one year, the nonconforming use may be used only in the manner or to the extent
used during the preceding year. For the purposes of this subdivision, intensity of use
shall be measured by factors including, but not be limited to, hours of operation,
traffic, noise, exterior storage, signs, exterior lighting, types of goods or services
offered, odors and number of employees;
(d) Removal or destruction of a nonconforming use to the extent of more than 50 percent of
its market value, excluding land, as determined by the city assessor, shall terminate
the right to continue the nonconforming use;
(e) If a nonconforming use is superseded or replaced by a permitted use, the nonconforming
status of the property and any rights related thereto which arise under this ordinance
shall terminate;
(f) For the purposes of this subdivision, time shall be calculated as beginning on the day
following the last day in which the nonconforming use was in full operation and
shall run continuously thereafter; and
Ordinance No. ### 3
DATE
(g) Notwithstanding anything to the contrary in this subdivision, a nonconforming use may
be changed to another nonconforming use of lesser intensity. The planning
commission shall hold a public hearing to consider a request to change
nonconforming uses. The hearing shall be held following such notice as is required
under this ordinance for an amendment to the zoning ordinance. The planning
commission shall consider the relative intensities of the nonconforming uses based
on the factors listed in this subdivision and other relevant matters and shall make a
recommendation regarding the application to the city council. The planning
commission may condition its approval if it deems such necessary to ensure
compliance with this ordinance. The city council shall consider the matter after
receipt of the recommendation of the planning commission or 60 days after
completion of the application if the planning commission fails to make a
recommendation. In all instances the applicant has the burden of proof regarding the
relative intensities of uses.
Subd. 5. Regulation of Type C Nonconforming Uses. Type C nonconforming uses shall be
regulated in accordance with the following:
(a) A Type C nonconforming use which is destroyed to the extent of more than 60 percent
of its market value, excluding land, as determined by the city assessor, shall be
replaced only in compliance with the development standards of the zoning district.
A Type C nonconforming use destroyed to the extent of less than 60 percent of its
market value, excluding land, as determined by the city assessor, may be rebuilt to
previously existing dimensions.
(b) Expansion of an existing structure, construction of a new structure or other
intensification of a Type C nonconforming use may be permitted upon a finding by
the city council of the following:
(1) the number and extent of nonconformities will be reduced in conjunction with
the proposed construction; and
(2) the impact of nonconformities upon neighboring property will be reduced in
conjunction with the proposed construction.
(c) The planning commission shall consider a request to expand or intensify a Type C
nonconforming use following such hearing as it deems appropriate. The planning
commission may condition its approval if it deems such necessary to ensure
compliance with this ordinance. The city council shall consider the matter after
receipt of the recommendation of the planning commission or 60 days after
completion of the application if the planning commission fails to make a
recommendation.
Subd. 6. Nonconformity; Eminent Domain. When the taking under eminent domain of a
portion of the land upon which there existed a lawful use prior to such taking results in such
use becoming unlawful under this ordinance, such use is a nonconforming use and may be
continued only under the provisions of this ordinance.
Ordinance No. ### 4
DATE
Section 825.15. Nonconforming Uses and Structures.
Subd. 1. Continuation of Nonconformities.
(a) Pursuant to Minnesota Statutes, section 462.357, subd. 1e(a), any use, structure, or lot that
existed lawfully as of the adoption of any City land use controls, and any use, structure, or
lot that has been made nonconforming because of the terms of such land use controls or
their subsequent amendments, may continue, including through repair, replacement,
restoration, maintenance, or improvement, but not including expansion, unless:
(1) the nonconformity or occupancy is discontinued for a period of more than one year; or
(2) any nonconforming use is destroyed by fire or other peril to the extent of greater than
50 percent of its estimated market value, as indicated in the records of the county
assessor at the time of damage, and no building permit has been applied for within 180
days of when the property is damaged. In this case, a municipality may impose
reasonable conditions upon a zoning or building permit in order to mitigate any newly
created impact on adjacent property or water body. When a nonconforming structure
in the shoreland district with less than 50 percent of the required setback from the
water is destroyed by fire or other peril to greater than 50 percent of its estimated
market value, as indicated in the records of the county assessor at the time of damage,
the structure setback may be increased if practicable and reasonable conditions are
placed upon a zoning or building permit to mitigate created impacts on the adjacent
property or water body.
(b) The nonconformities authorized herein may only continue if they remain otherwise lawful.
Any structure or use that was unlawful at the time of the adoption of City land use controls
remains unlawful if it does not conform with all state and local laws.
(c) Nonconformities may not be expanded except as described in this section.
(d) Burden to Establish Legality. In all cases, the burden of establishing the legality of a
nonconformity under the provisions of this section is on the respective property owner.
(e) Safety Regulations. The City may impose upon nonconformities reasonable regulations to
prevent and abate nuisances and to protect the public health, welfare, and safety. This
includes, without limitation, all police power regulations enacted to promote public health,
welfare, and safety including, but not limited to, all building, fire, and health codes, as
amended from time to time.
Subd. 2. Expansion or Movement of Nonconforming Uses and Structures.
(a) A nonconforming use of land or structure may not be expanded, enlarged, or intensified.
An expansion of a nonconforming use to any land area or structure not currently occupied
by such nonconforming use or to any portion of the floor area that was not occupied by
such nonconforming use is prohibited.
(b) Structures that are nonconforming only by reason of yard setback or height, or structures
located on lots which are only nonconforming by reason of lot size, width, or depth, may
be expanded, provided, however, that such expansion does not intensify any existing and
lawfully nonconforming setback or height, complies with all existing land use controls,
and the use is presently permitted in the respective district. For example, a structure with
a nonconforming side setback may be expanded to the rear provided that the expansion
complies with applicable rear setbacks and all other building siting and height regulations.
On the other hand, additions on the side of said building may not increase or extend the
nonconforming side setback.
Ordinance No. ### 5
DATE
(c) The board of adjustments and appeals may authorize the replacement of a nonconforming
structure or portion thereof with a larger structure or portion thereof only if, in the sole
discretion of the board, the proposed replacement results in a net improvement of
compliance with applicable land use standards and reduces the impacts of existing
nonconformities.
(1) A person seeking approval to expand or replace a nonconforming structure under this
paragraph shall submit a formal application to the City that includes all information
required in section 825.45, subd. 4, and thereafter the request shall be reviewed in
accordance with the procedural requirements described in said section 825.45, subd.
4, including all notice and hearing requirements.
(2) Approval may be made only following a finding by the board that the application
results in a net improvement of compliance with applicable land use standards and
reduces the impacts of existing nonconformities. Any such approval may be
conditioned upon such terms as the board considers reasonably necessary to protect
public health, safety, and welfare and to limit any impacts of the nonconformities.
(d) A lawfully nonconforming structure may be relocated on its existing lot only if the
relocation eliminates or reduces the extent of any nonconformity.
(e) A lot line rearrangement between two lots that are lawfully nonconforming due to their
size may be allowed notwithstanding a proposed reduction in size in one of said lots,
provided, however, that the City determines, in its sole discretion, that such reduction is
outweighed by the elimination or reduction of the other lot’s nonconforming status.
Subd. 3. Construction on Nonconforming Lots
(a) Unsewered Lots. Construction on an unsewered residential lot shall be regulated by section
825.13.
(b) Sewered Lots. A parcel of land which was of record as a separate lot or parcel in the Office
of the Hennepin County Recorder on or before the date of adoption of the Medina Zoning
Code shall be deemed a buildable lot, provided that all conditions are satisfied:
(1) The parcel has frontage on a public or private right-of-way;
(2) The parcel has access to municipal sewer and water; and
(3) All setback and yard requirements that apply to the parcel’s respective zoning
district are met.
(c) Nonconforming Lots in Shoreland Overlay District
(1) Nonconforming shoreland lots of record may be allowed as a building site without
variances from lot size requirements, subject to the following requirements, as provided in
Minnesota Statutes, section 462.357, subd. 1e(e):
(i) All structure and septic system setback distance requirements can be met;
(ii) A Type 1 sewage treatment system consistent with Minnesota Rules, chapter 7080, can
be installed or the lot is connected to a public sewer; and
(iii)The impervious surface coverage does not exceed twenty-five percent (25%) of the lot.
(2) In a group of two or more contiguous lots of record under a common ownership, an
individual lot must be considered a separate parcel of land for the purpose of sale or
development, if it meets the following requirements consistent Minnesota Statutes, section
462.357, subd. 1e(f), as it may be amended from time to time:
(i) The lot must be at least 66% of the dimensional standard for lot width and lot size for
the shoreland classification consistent with Minnesota Rules, chapter 6120;
Ordinance No. ### 6
DATE
(ii) The lot must be connected to a public sewer, if available, or must be suitable for the
installation of a Type 1 sewage treatment system consistent with Minnesota Rules,
chapter 7080;
(iii) Impervious surface coverage must not exceed twenty-five percent (25%) of each lot;
and
(iv) Development of the lot is consistent with the Comprehensive Plan.
(3) A lot subject to paragraph (2) of this subdivision that fails to satisfy all requirements
contained in Minnesota Statutes, section 462.357, subd. 1e(f) must be combined with the
one or more contiguous lots so they equal one or more conforming lots as much as possible.
(4) Notwithstanding paragraph (2) of this subdivision, contiguous nonconforming lots of
record in shoreland areas under a common ownership may be sold or purchased
individually if each lot contained a habitable residential dwelling at the time the lots came
under common ownership and the lots are suitable for, or served by, a sewage treatment
system consistent with the requirements of Minnesota Statutes, section 115.55 and
Minnesota Rules, chapter 7080, or connected to a public sewer.
(5) In evaluating all variances, conditional use permits, building permits, and other land use
applications for a nonconforming lot of record, the property owner shall be required, when
appropriate, to address storm water runoff management, reducing impervious surfaces,
increasing setback, restoration of wetlands of wetlands, vegetative buffers, sewage
treatment and water supply capabilities, and other conservation-designed actions.
(6) A portion of a conforming lot may be separated from an existing parcel as long as the
remainder of the existing parcel meets the lot size and sewage treatment requirements of
the zoning district for a new lot and the newly created parcel is combined with an adjacent
parcel.
Subd. 4. Exceptions to Nonconformity Regulations. Notwithstanding anything herein to the
contrary, nonconformities in the following circumstances shall be regulated as described
below:
(a) The City shall regulate the repair, replacement, maintenance, improvement, or
expansion of nonconforming uses, buildings, and structures in floodplain areas to the
extent necessary to maintain eligibility in the National Flood Insurance Program and
not increase flood damage potential or increase the degree of obstruction to flood
flows in the floodway.
(b) The nonconformity provisions of this subsection do not prohibit the City from
enforcing any land use control that applies to adult uses (adult bookstores, adult
theaters, or similar adult use businesses). The City may enact, amend, or enforce any
land use control providing for the elimination or termination of such uses even if
lawful at the time of inception.
Ordinance No. ### 7
DATE
SECTION II. This ordinance shall become effective upon its adoption and publication.
Adopted by the Medina city council this _____ day of _______, 2023.
_____________________________
Kathleen Martin, Mayor
Attest:
_________________________
Caitlyn Walker, City Clerk
Published in the Crow River News on the ______ day of _____________, 2023.
1
Resolution 2023-##
DATE
Member _________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2023-###
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ### BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. ###, an
ordinance amending Chapter 8 of the City Code pertaining to nonconformity uses and structures;
and
WHEREAS, Minnesota Statues § 412.191, subdivision 4 allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the ordinance is seven pages in length; and
WHEREAS, the city council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina
that the city clerk shall cause the following summary of Ordinance No. ### to be published in the
official newspaper in lieu of the ordinance in its entirety:
Public Notice
The city council of the City of Medina has adopted Ordinance No. ###, an ordinance
amending Chapter 8 of the City Code pertaining to nonconformity uses and
structures. The ordinance updates requirements related to the continuation, repair,
replacement, restoration, maintenance and improvement of nonconforming uses and
structures pursuant to state law. The ordinance also describes allowances for
construction on nonconforming lots and limited instances where nonconformities
may be expanded.
BE IT FURTHER RESOLVED by the city council of the City of Medina that the city
clerk keep a copy of the ordinance in their office at city hall for public inspection and that they
post a full copy of the ordinance in a public place within the city.
Dated:
________________________________
Kathleen Martin, Mayor
ATTEST:
_______________________________
Caitlyn Walker, City Clerk
2
Resolution 2023-##
DATE
The motion for the adoption of the foregoing resolution was duly seconded by member
______ upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Medina Planning Commission Excerpt from Draft 11/14/2023 Minutes
1
Public Hearing – Ordinance Amendment – Chapter 8 Pertaining to Nonconforming
Uses and Structures
Finke stated that there are certain protections for nonconforming uses and structures provided through
statute. He stated that perhaps there are some instances where expansion of nonconformities would make
sense. He noted that a property owner could request a variance to expand the use/structure but in that
instance the applicant would need to show a practical difficulty, which may or may not be easy to do. He
provided some examples where expansion of nonconformities has been discussed and would be suggested
for the ordinance. He commented that there are some lots in the Independence Beach neighborhood that
have a cabin with a detached garage, where the detached garage does not meet the setback. He stated that
there have been instances where the garage and cabin have been torn down to allow construction of a new
home and attached garage. He noted that in those instances perhaps the new home/garage still do not
meet the setback, but it would be a net improvement from what previously existed. He stated that
language has not been included in the draft but could be considered by the Commission. He noted that
thus far that instance has been addressed through the use of a variance. He also referenced the scenario of
an expansion within the same footprint, such as adding a second story within the same footprint which is
something that could be considered but has not historically been allowed in Medina.
Ahmed asked for more details on the language stating “nonconforming use discontinued for a period of
more than one year”.
Finke explained that is the statutory language that would apply more to a nonconforming use. He stated
that when the zoning is changed for a property, the existing use can continue but cannot be expanded. He
stated that if the commercial business became nonconforming and then was not in business for a period of
one year, that use would no longer be allowed in that building.
Popp used the example of a shed or a barn that has existed for 50 years that has multiple nonconformities
in terms of setbacks. He asked if that would be allowed to be expanded if the language was not amended.
Finke stated that the language currently in Code needs to have changes to conform to the statutory
language. He stated that if there was not additional language built into the Code, the building could not
be expanded.
Popp commented that this would seem to provide the City more room to operate and make decisions. He
asked how an issue would be addressed if a building becomes structurally unsound.
Finke stated that the statutory language would not allow replacement of a nonconformity, but that was
addressed through the statutory changes in 2004. He stated that it is not uncommon that a nonconformity
would become rundown, but with that ability, it can be replaced.
Plec commented that these changes seem to address the things that staff has received calls and request for
that would typically be allowed.
Rhem opened the public hearing at 7:22 p.m.
No comments made.
Rhem closed the public hearing at 7:22 p.m.
Rhem referenced the instance of net improved conformity which has not been included in the draft thus
far. He asked if staff could draft that language.
Medina Planning Commission Excerpt from Draft 11/14/2023 Minutes
2
Finke replied that he is confident that staff could draft that language. He commented that it could be
similar to a variance request, providing discretion to the City for the review but not requiring a practical
difficulty.
Popp commented that he generally tends to favor more flexibility when possible. He noted that these
changes would align more with the statutory language as well as providing additional flexibility within
reason.
Finke referenced the scenario of expansion within the same footprint and whether the Commission would
like to allow that. He also asked if the Commission would like to allow the flexibility to allow
expansion/improvement when the result is a net improvement to the nonconforming. He noted that the
latter item would still require a public hearing and typical review process.
Rhem commented that he does not love the concept of allowing expansion within the same footprint, as it
is not common practice in Medina at this time. He stated that he would support allowing something that
is a net improvement to nonconformity.
Ahmed asked if a PUD could be used in a scenario with a nonconforming use.
Finke replied that would not be an option. He explained the difference between a PUD and
nonconformity.
Rhem commented that he is comfortable that staff could draft the language as discussed and the item
would not need to return to the Planning Commission again.
Motion by Plec, seconded by Popp, to recommend approval with the provision to allow expansion if the
City determines the net result is improved conformity. Motion carries unanimously. (Absent: Jacob,
Nielsen, and Piper)
Planning Department Update Page 1 of 2 December 5, 2023
City Council Meeting
TO: Mayor Martin and Members of the City Council
FROM: Dusty Finke, Planning Director
DATE: November 30, 2023
MEETING: December 5, 2023 City Council
SUBJECT: Planning Department Updates
Land Use Application Review
A) 500 Hamel Road Apartment Site Plan Review – Medina Apartments LLC has requested review
of a site plan review for development of an 89-unit apartment building at 500 Hamel Rd. The
application is currently incomplete for review. The Planning Commission is scheduled to review
at the December 12 meeting.
B) 1225 Maplewood Concept Plan – John and Lisa James have requested review of a concept plan
for a three-lot subdivision. Staff is conducting preliminary review and will schedule a public
hearing when complete.
C) Meander Park and Boardwalk – Meander Rd, east of Arrowhead Dr – Medina Ventures had
requested PUD General Plan and Preliminary Plat approval for a development to include four
residential units north of Meander Rd, and commercial uses south of Meander Rd including a
venue, restaurant, daycare, and speculative retail space. The City Council granted amended
PUD and Final Plat approval at the November 21 meeting. Staff is working with the applicant
to prepare the plat and development agreement for recording. The applicant intends to begin
construction in the spring.
D) School Lake Nature Preserve 3rd Addition and PUD Amendment – School Lake Nature
Preserve LLC has requested to separate the area of the formal garden from one of the lots within
the development. The garden area is proposed as a stand alone outlot. The City Council granted
approval at the September 19 meeting. Staff will work with the applicant to finalize documents
necessary to meet the conditions of approval.
E) Preserve of Medina (fka Blooming Meadows) – east of Holy Name Dr, north of CR24 – Tim
Boser has requested PUD General Plan and Preliminary Plat approval for a 5-lot rural
subdivision. The applicant proposes to restore a large area of wetlands and create a wetland
bank in addition to the lots. The City Council granted general plan of development and
preliminary plat approval on August 2. Staff will await final plat application.
F) BAPS Site Plan Review – 1400 Hamel Road – BAPS Minneapolis Medina has requested an
amendment to their approved site plan review. The Council approved the amended Site Plan
Review at the December 6, 2022 meeting. The applicant has submitted site/civil construction
plans for review and has indicated that they may move forward with site work in the fall of 2023
or spring of 2024. The applicant has indicated that building construction likely would not begin
until the spring of 2024.
G) Hamel Townhomes Final Plat – 342 Hamel Rd – Hamel Townhomes, LLC has requested final
plat approval for a 30-unit townhome development. The Council granted final plat approval on
August 16. Staff will work with the applicant to finalize documents prior to beginning of
construction.
H) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling
has requested a Site Plan Review for an approximately 5,000 square foot addition to its building.
The application is incomplete for review and will be scheduled for a hearing when complete.
MEMORANDUM
Planning Department Update Page 2 of 2 December 5, 2023
City Council Meeting
I) Pioneer Trail Preserve – This project has been preliminarily approved and the City is awaiting
final plat application.
Other Projects
A) Hennepin County Conservation funding presentation – I attended a presentation related to
various funding opportunities Hennepin County has available for conservation. These include
funding for acquisition of conservation easements, as well as funding for maintenance and
improvement of natural resource areas. Staff has reached out to a couple of owners who appear
to be within the County’s “priority areas” and who staff thought may have some interest. Staff
will also discuss whether there are opportunities within the City’s natural areas for funding.
B) Nonconformity Ordinance – staff prepared and presented an ordinance update regarding
nonconforming uses and structures for a public hearing at the November 14 Planning
Commission meeting. The Planning Commission recommended adoption of the ordinance and
staff intends to present to Council on December 5.
TO: Honorable Mayor and City Council
FROM: Jason Nelson, Director of Public Safety
DATE: November 30, 2023
RE: Department Updates
The weather is shifting and the flu bug / Covid has gone through our department over the past couple
of weeks. With officers calling in sick, others in the department have stepped up and covered shifts as
needed. Hopefully we will get this all over with before the new year.
Sergeants Boecker and Hall completed the background on a police candidate. After reviewing, I have
decided to not move the candidate forward in the hiring process. We have again opened the
application process. As I have informed you in the past, this is to backfill for the sergeant position that
we added in July. We will continue to screen and interview applicants as they come in with the hopes
that we will find the right fit for the department.
We are preparing for the annual Holiday Train stop in the city of Loretto on December 13th. Due to it
being mid-week, we are not anticipating as large of crowd compared to it being held on a Saturday. It
is always a fun event to see all the kiddos excited to see all the characters walking around and taking
photos.
I am working on goals for 2024 and beyond as we look ahead at multiple anticipated retirements
between now and the next 5 years.
Patrol:
The following are updates from Patrol Officers between November 15th, 2023 and November 29th,
2023:
Citations – 17 Warnings – 47 PD Accidents – 6
PI Accidents – 0 Medicals – 8 Falls – 4
Suspicious Calls – 2 Traffic Complaints – 2 Other Agency Assists – 13
Business/Residential Alarm - 6 Welfare Checks - 7 Disturbance Calls - 2
On 11/15/2023 at 1727 hours officers were dispatched to a welfare check at Holy Name Church. Staff
reported a female was at the entrance to the church advising she had taken many prescription pills and
wanted to go to the hospital. Officers arrived and made contact with the female. North Ambulance
was called to the scene and the female was transported to the hospital on a transport hold.
On 11/16/2023 at 1036 hours officers were called to a suicidal person in the 200 block of Cherry Hill
Alcove. Parents at the address reported their adult son had attempted suicide by taking several
prescription pills. The male, who has had a history of mental health issues, volunteered to be
transported to the hospital. He was transported by North Ambulance to Fairview Hospital.
On 11/17/2023 at 1817 hours officers and West Suburban Fire Department were dispatched to a gas
odor inside at Tolomatic. Upon arrival, officers could smell a strong chemical smell outside the
business near a storm drain. Fire Department arrived and believed someone may have dumped
something in a storm drain somewhere which was possibly causing the smell. They used a gas
detector and found no indications of any hazardous gases in the area. They sprayed water down the
storm drain which helped to disperse the smell.
On 11/18/2023 at 1443 hours officer was dispatched to an animal complaint in the 1600 block of
Hunter Drive. Resident reported finding a dead deer on his property which appeared to have been
shot. Officer requested a DNR officer to also respond. Neighbors were contacted and it is not known
who shot the deer. DNR officer issued a possession permit to one of the neighbors who wanted the
antlers from the deer.
On 11/20/2023 at 1106 hours officer was dispatched to a gas no pay from Kochs Korner and the
vehicle was last seen eastbound on Highway 55. Officer located and stopped the vehicle described by
employees. Driver did not speak English and showed the officer a receipt which showed the card
attempted was declined. Officer was able to have the driver return to Koch’s Korner to pay for the
fuel. No criminal intent was believed to have taken place and was believed to be a misunderstanding
by the driver who did not speak or read English.
On 11/20/2023 at 1106 hours officers were dispatched to a reported large fire in the 2400 block or
Bobolink Road. Upon arrival officers found a homeowner burning three piles of leaves on his
property. The homeowner was advised he could not burn leaves. The fires were extinguished.
On 11/21/2023 at 1613 hours officer was dispatched to a theft/scam report in the 500 block of
Clydesdale Circle. Resident reported meeting someone online who eventually convinced her to invest
in cryptocurrency with him. After doing so she received a bill that taxes were due on the investment
over $67,000. Family advised her this was an attempted scam, and she did not pay the bill. The case
has been forwarded to Investigations for follow up.
On 11/22/2023 at 2238 hours officers were dispatched to a welfare check in the 300 block of Lythrum
Lane. Dispatch reported receiving a 911 call from a female who kept saying “drunk” and then
disconnected. Upon arrival officers made contact with the residents and found an adult female who
had been drinking had accidentally called 911 from her phone. There was no issue found at the
residence.
On 11/23/2023 at 1926 hours officer was dispatched to a theft report from Casey’s. Employee
reported a door dash delivery driver who had been in the store was found to have reached over the
counter when an employee was not looking and stole a carton of cigarettes worth more than $100.
Video footage from the store was provided and the case was forwarded to Investigations for follow up.
On 11/28/2023 at 1539 hours officer was dispatched to a welfare check at Target. Store staff advised
an elderly female was at guest services who did not know where she was or how to get home. Upon
arrival the officer made contact with the female who was very confused and did not know where she
had been earlier today or how she got to Target. Officer was able to eventually make contact with
family members and learned the female lived in Crystal. Family came and picked up the female and
her vehicle. Family reported the female has begun to have memory episodes.
On 11/29/2023 at 0535 hours officers were dispatched to a domestic in the 100 block of Crestview
Lane in Loretto. Female reported being assaulted and choked by a male at the residence. The male
was arrested for felony domestic assault and transported to Hennepin County Jail.
On 11/29/2023 officers were dispatched to a reported overdose in the 100 block of Crestview Lane in
Loretto. Female was reported to have attempted suicide by taking around 50 Ibuprofen pills after
having an argument with her mother. The female was transported to the hospital by North
Ambulance.
Investigations:
Illinois recovered a Bobcat on a traffic stop that was rented/not returned out of our city. Coordinated
with Illinois State Police for suspect/case information. Received reports from multiple agencies and
sent charges to county attorney for theft by swindle.
Received a package theft and issued a crime alert for the suspect. Identified the U-Haul used and
found it was stolen out of St. Cloud. Identified the possible driver.
Received a theft/scam case.
Submitted case to County Attorney for bank fraud/identity theft case and was charged by County
Attorney.
Coordinated with Minneapolis PD on a recovered stolen gun from 2017. Received the gun from
Minneapolis and put it into evidence while the owner is contacted.
Responded to a domestic scene, conducted interviews, and learned of another sexual conduct crime
that occurred. Arrest was made for domestic and currently investigating sexual conduct case further.
Signed a complaint from the County Attorney for an arrest warrant for suspect that was taken into
custody after pursuit in a stolen vehicle a month ago.
Currently working with financial investigator with the BCA on fraud case.
Received a theft report from a gas station.
Received a MAARC report that is currently in prosecution. Assisted adult protection with contact
information so they could help with finances for VA.
Investigations currently has 10 open/active cases.
1
TO: Medina Mayor and Members of the City Council
FROM: Steve Scherer, Public Works Director
DATE: November 30, 2023
MEETING: December 05, 2023
SUBJECT: Public Works Update
Streets
• The Hackamore Road project is wrapped up for the year.
• The Weston Woods infrastructure issues are still being worked out. The highest
priority issues are being addressed prior to winter.
• Public Works has been patching around manholes and water valves to protect against
snowplow damage.
Water/Sewer/Stormwater
• The watermain lowering is complete at the Weston Woods project where there was an
area with insufficient ground cover.
• The City water system is working well after the summer drought demands of the past
few years.
Parks/Trails
• Public Works has been working on miscellaneous items in the parks including tree
removal and trimming along trails. Additionally, they have marked all the trails for
snow removal to prevent sod or curb damage.
• The trail in the new parkland in the Weston Woods project has been installed and will
be an asset to the residents living in that area. The City has now acquired several of
these woodland areas requiring management going forward.
Staff
• As part of my annual review process this year, I am working with my staff to review
job description responsibilities, especially those which have been taken on over the
years. Key personnel retirements are on the horizon, it is important to identify and
make necessary corrections as we move into the next few years and prepare for some
restructuring.
MEMORANDUM
ORDER CHECKS NOVEMBER 21, 2023 – DECEMBER 5, 2023
055069 ADVANCED GRAPHIX INC ....................................................... $750.00
055070 ASPEN MILLS INC .................................................................... $682.99
055071 CJS SERVICES LLC............................................................... $3,250.00
055072 ECM PUBLISHERS INC .............................................................. $49.35
055073 FAIRCHILD, MARK/SHARON .................................................... $975.00
055074 FELDMEIER, ELIZABETH ......................................................... $500.00
055075 GRAINGER................................................................................ $395.47
055076 HAWKINS INC. ....................................................................... $4,471.61
055077 ISC COMPANIES INC ................................................................. $34.72
055078 KENNEDY & GRAVEN CHARTERED .................................. $11,315.90
055079 MN DEPT OF TRANSPORTATION ........................................... $238.04
055080 NAPA OF CORCORAN INC ...................................................... $352.01
055081 NELSON ELECTRIC MOTOR REPAIR .................................. $5,152.00
055082 ODP BUSINESS SOLUTION LLC .............................................. $205.92
055083 PULTE GROUP .................................................................... $90,000.00
055084 RALLABANDI, BHARGAVI ........................................................ $500.00
055085 SOLUTION BUILDERS INC ....................................................... $500.00
055086 STREICHER'S ........................................................................... $109.98
055087 SSI MN TRANCHE 1 #10322006 ............................................ $2,921.96
055088 SSI MN TRANCHE 3 #10327096 ............................................ $3,757.55
055089 VEE, LIN .................................................................................... $500.00
055090 WAYTONKA CLUB INC ............................................................. $500.00
055091 SUN LIFE FINANCIAL ............................................................... $732.95
055092 WOODS OF MEDINA LLC ........................................................... $81.28
Total Checks $127,976.73
ELECTRONIC PAYMENTS NOVEMBER 21, 2023 – DECEMBER 5, 2023
007074E PR PERA .............................................................................. $21,778.68
007075E PR FED/FICA ....................................................................... $21,274.94
007076E PR MN Deferred Comp ........................................................... $3,842.47
007077E PR STATE OF MINNESOTA .................................................. $4,836.48
007078E CITY OF MEDINA ........................................................................ $26.00
007079E FURTHER .............................................................................. $2,227.39
007080E AFLAC ....................................................................................... $491.08
007081E MINNESOTA, STATE OF ....................................................... $1,947.00
007082E CIPHER LABORATORIES INC. .............................................. $1,977.00
007083E DELTA DENTAL ..................................................................... $3,150.47
007084E FARMERS STATE BANK OF HAMEL ....................................... $150.00
007085E CENTERPOINT ENERGY ......................................................... $519.03
007086E WRIGHT HENN COOP ELEC ASSN .................................... $17,392.16
007087E GREAT AMERICA FINANCIAL SERVI ...................................... $178.95
Total Electronic Checks $79,791.65
PAYROLL DIRECT DEPOSITS NOVEMBER 22, 2023
0513158 METTAYER, STEPHEN A ......................................................... $452.35
0513159 ALTENDORF, JENNIFER L. ................................................... $1,182.97
0513160 BARNHART, ERIN A. ............................................................. $3,019.12
0513161 BOECKER, KEVIN D. ............................................................. $3,599.11
0513162 CONVERSE, KEITH A. ........................................................... $2,493.43
0513163 DEMARS, LISA ....................................................................... $1,614.87
0513164 DINGMANN, IVAN W ................................................................. $980.00
0513165 DION, DEBRA A. .................................................................... $2,198.99
0513166 ENDE, JOSEPH...................................................................... $2,121.39
0513167 FINKE, DUSTIN D. ................................................................. $3,122.31
0513168 GLEASON, JOHN M. .............................................................. $2,008.91
0513169 GREGORY, THOMAS ............................................................ $2,507.22
0513170 GROTH, BRENNA L ............................................................... $1,504.54
0513171 HALL, DAVID M. ..................................................................... $2,971.89
0513172 HANSON, JUSTIN .................................................................. $2,547.77
0513173 JOHNSON, SCOTT T. ............................................................ $2,784.01
0513174 KLAERS, ANNE M. ................................................................. $1,750.79
0513175 LEUER, GREGORY J. ............................................................ $2,180.54
0513176 MCGILL, CHRISTOPHER R. .................................................. $1,790.51
0513177 MCKINLEY, JOSHUA D .......................................................... $2,821.49
0513178 MYHRE, JORDAN J ............................................................... $2,469.64
0513179 NELSON, JASON ................................................................... $3,044.17
0513180 RATKE, TREVOR J ................................................................ $2,201.83
0513181 REINKING, DEREK M ............................................................ $2,199.09
0513182 RUCKE, MARIA ...................................................................... $1,888.39
0513183 SCHEIBE, CONNIE L ............................................................. $1,401.34
0513184 SCHERER, STEVEN T. .......................................................... $2,730.27
0513185 VINCK, JOHN J ...................................................................... $2,617.77
0513186 VOGEL, NICHOLE .................................................................. $1,003.06
0513187 WALKER, CAITLYN M. ........................................................... $2,056.30
0513188 WIESE, TANNER .................................................................... $1,905.88
0513189 BURSCH, JEFFREY ............................................................... $1,506.35
Total Payroll Direct Deposit $68,676.30