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Home My Public Portal About05) 7D Petty Cash and Visa Card ReportAGENDA ITEM 7.0. ADMINISTRATIVE SERVICES DEPARTMENT DATE: TO: FROM: MEMORANDUM October 16 , 2018 The Honorable City Council Bryan Cook, City Manager . Via: Susan Paragas , Administrative Services Director By: Lee Ma, Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on a regular basis . 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis. ANALYSIS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report f rom June 28 , 2018 to October 4, 2018. The total of petty cash expenditures were $779 .62 (Attachment "A"). The petty cash fund will be reimbursed after the City Council approves the October 16 , 2018 Warrant Register. Further, the City Council is being requested to review the Visa Card Reports from August 7, 2018 to September 6, 2018 . The total of the Visa card expenditures were $18,508 .74 (Attachment "B") and $1 ,758.03 (Attachment "C ") are included in the October 16, 2018 Warrant Register. CITY STRATEGIC GOALS: The City Council is requested to receive and file the Petty Cash and Visa Ca rd Reports and further the City's Strategic Goal to promote Good Governance. City Council October 16, 2018 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2018-19 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge (8/7/18-9/6/18) C. Visa Card Charge (8/8/18 -8/30/18) ATTACHMENT A Account No. Description FY 2018-19 01-940-57-4690 $42.00 Parking Fees for Summer Camp Field Trip R19-03 $15.00 Parking Fees for Summer Camp Field Trip $43 .00 Knotts Berry Farm Parking Fees $10.00 Orange County Fair Parking Fees $19.00 Knotts Soak City Parking Fees $129.00 01 -940 -57 -4690 $50.00 Bus Parking for Hollywood Bowl Senior Trip R19 -06 $50 .00 01-940 -57-4630 $50.00 Summer Concert Raffle Prizes R19-07 $50 .00 01 -940 -57-4690 $33.94 Temple City Dodger Night R19-06 $24.04 Temple City Dodger Night $47 .20 Temple City Dodger Night $105.18 01 -910 -41-4410 $47.91 Drinks for City Council $42.31 Drinks for City Council $40.00 Annual Board of Director's Meeting $130.22 01-910-41 -4670 $7 .40 Water Bottles for Youth Committee Meetings $7.40 01-910 -45-4405 $34.00 Mileage Reimbursement -League of CA Cities $34.00 01 -910-42 -4410 $20.00 MMASC Luncheon $20.00 01-910-45-4410 $10.00 MMASC Luncheon $19.00 Parking for League of CA Cities Conference $29.00 01-910 -46 -4410 $16 .77 Water for Implicit Bias Training $16 .77 . 01-950-61-4465 $41.00 Dryclean McGruff Costume $41 .00 01-930 -53 -4410 $43.01 Pastries amd Glasses for Planning Meeting $43.01 01-930-53-4420 $7.00 Transportation to Congestion Management Wo r kshop $7 .00 01 -910 -46 -4495 01-910-47-4490 $43.69 Food and Drinks for Interview Panel ----'------$43 .69 $44.28 HAZWOPER Training ----:$-=2..:....;9.~07 _____ HAZWOPER Training $73.35 $779.62 Grand Total (Receipt# 18-0638, 18 -0649 to 18-0650, 18-0661 to 18-0662, and 18-0670 to 18-0688) ATTACHMENT 8 I V ISA CARD CHARGES I 8/7/18 . 9/6/18 8/7/18 GOLDEN DELl 131.40 Food for City Council Closed Session Meeting 8/7/18 THE LEAGUE OF CALIFORNIA 575.00 2018 Annual Conference Registration-Management Analyst Chan 8/8/18 CHEESECAKE SANTA ANITA 101 .10 Lunch for Interview Panel 8/9/18 BLICKART (47.39) Refund Credit 8/9/18 RED WING 150.00 Work Boots for Tree Trimmer Mendoza 8/10/18 BANANA BAY RESTAURANT 816.36 Commissioners BBQ 8/13/18 OFFICE DEPOT 299.85 Supplies for Live Oak Park Community Center and Annex Build ing 8/1 5/18 CJPIA I (170.00) Refund Credit 8/16/18 CATALINA CHANNEL EXPRESS 7 ,540.00 Temple City Summer Camp Excursion 8/20/18 PARTY PRONTO, INC 262.73 Camp A Palooza Rental Equ ipment 8/20/18 PAYPAL *CALPERA 1,060.00 Cali fornia Public Employers Labor Relations Association Conference Registration - Personnel Analyst Johnson 8/21 /1 8 UN ITED STATES FLAG STORE 47 .96 Brackets for American Flags for Las Tunas Drive 8/21 /18 PAYPAL*TRANSPOGROUP 100.00 Autonomous Vehicle Conference -Community Development Director Forbes and Management Analyst Avery 8/2 2/18 PAYPAL *CALPERA California Public Employers Labor Relations Association Conference Registration -1,060.00 Administrative Services Director Paragas 8/21/18 AT&T 84 .05 USB and Power Adapter 8/22 /18 DROPBOX 99.00 Annual Subscription 8/23 /1 8 J J BAKERY 87.50 Pastrie s fo r Hualien County, Taiwan Sister City Visitat ion 8/23/18 STARBUCKS 16.95 Coffee for Hualien County , Taiwan Sister C ity V isitation 8/24/18 CA CONTRACT CITIES 800.00 Registration for Annual Fall Education Summit -Mayor Man and Councilmember Yu 8/27/18 CITY CLERKS ASSOCIATION 75.00 Athenia N Dialogue Class Registration -City Clerk Kuo Page 1 of 2 I VISA CARD CHARGES I 8/7/1 8 -9/6/18 8/29/18 AMERICAN PLANNING 1,025.00 APA California Chapter Conference -Planning Manager Reimers and Associate Plan ner Liu 8/29/18 NBF FURN ITU RE 2 ,642.17 Conference Table and Chairs for Annex Bui lding 8/30/18 AMAZON.COM 25.69 Memory Card 8/311/18 ROBERTSON RECREATIONAL SERVICES 249.17 Glue for Repair and Resurfacing Pl ayground at Live Oak Park 9/6/18 .EX PEDIA.COM 727.20 APA California Chapter Conference Hotel Registration -Associate Planner Liu 9/6 /18 ICSC 750.00 Western Conferen ce & Deal M aking -Ci ty Manager Cook and Community Dev elopment Director Forbes TOTAL 18,508 .74 Page 2 of 2 ATTACHMENT C I VISA CARD CHARGES I 8/8/18 -8/30/18 8/8/18 RALPHS 105 .12 Ice for National Night Out Events 8/9/1 8 WOOD RANCH ARCADIA 146.40 Lunch for Interview Panel 8/12/18 AMAZON MARKETPLACE 41.92 Ce ll phone Cases for Public Safety Supervisor A rii zumi, Maintenance Workers Armen ta and Quintero 8/15/18 AMAZON MARKETP LACE 55.50 Ba ckup Battery for Permit Machine 8/15/18 TACOS EL CHAPARRI TO 900.00 Food for Neighborhood Watch for July and August Charges 8/24/18 LAPD GEAR, I NC 273.21 Uniforms for Parking Control Officers Blair, Alito, Eddy, and Mayorga 8/24/18 PIZZA CART 65.00 Food for Sheriffs Departement Pe rsonnel at the Temple Ci ty CDUDUI Checkpoint 8/27/18 LAPD GEAR, INC 117.89 Un iform Boots for Parking Control Officer Eddy 8/30/18 ADOBE CREATIVE CLOUD 52.99 Software Monthly Payment TOTAL 1,758 .03 P age 1 of 1