HomeMy Public PortalAbout05) 7C Request from Temple City Camellia FestivalDATE:
TO:
FROM:
AGENDA
PARKS AND RECREATION DEPARTMENT ITEM 7.C.
MEMORANDUM
November 20, 2018
The Honorable City Council
Bryan Cook, City Manager " o.v-
By: Cathy Burroughs, Director of Parks and Recreation l)JO
SUBJECT: REQUEST FROM THE TEMPLE CITY CAMELLIA FESTIVAL FOR
SUPPORT AND AUTHORIZATION FOR USE OF STREETS AND
FACILITIES FOR THE 2019 CAMELLIA FESTIVAL
RECOMMENDATION:
City Council support for the 2019 Camellia Festival is requested as follows:
1. Authorize use of City owned facilities including Live Oak Park Community Center,
Temple City Park, and the Community Room as identified in the attached letter from
the Camellia Festival to the City Manager (Attachment "A");
2. Authorize use of streets and parking areas including temporary parking bans and
street closures for the festival and parade as identified in the attached letter from the
Camellia Festival to the City Manager;
3. Approve the permit for use of the Los Angeles County (County) Library parking lot for
the 2019 Camellia Festival (Attachment "B") and authorize staff to execute;
4. Approve consumption of alcohol in Temple City Park, pursuant to Section 4-4-0 of
the Temple City Municipal Code (TCMC);
5. Authorize Bingo in Temple City Park, pursuant to Section 4-1 F of the TCMC and
waiver of the $50 license fee;
6. Authorize sponsor banners in Temple City Park, pursuant to Section 3-50-10 of the
TCMC;
7. Authorize placement of banners in City parks and the median located on Broadway
at Encinita, pursuant to Section 9-1 L-3C of the TCMC; and
8. Authorize certain local community organizations to sell food, patches, etc. along the
parade route.
City Council
November 20, 2018
Page 2 of 3
BACKGROUND:
1. In 1944, the first Camellia Festival (Festival), sponsored by the Women's Club of
Temple City, was held.
2. In 1960, the Festival became a joint venture of the City of Temple City and the
Temple City Chamber of Commerce. Festival activities were planned and
coordinated by the Temple City Camellia Festival (TCCF) Executive Board (Board),
a volunteer organization. Operating expenses for the Festival are funded by the
Festival's revenue and the funds are kept separate from the City.
3. In 1990, the City became the sole sponsor of the Festival and continues to sponsor
Festival events annually. As the sponsor of the Festival, the City provides insurance,
staff support, and facilities for Festival events.
4. On October 20, 2015, the City Council approved a Master Agreement with the TCCF
formalizing the relationship between the City and the TCCF clearly defining the
responsibilities and obligations of each party.
5. On October 9, 2018, Festival Director, Dawn Tarin submitted a request for City
support for the 2019 Camellia Festival to the City Manager.
ANALYSIS:
In 2014, the Festival expanded moving several rides and attractions from Temple City
Park, and the adjacent parking lots, to Las Tunas Drive between Kauffman Avenue and
Golden West Avenue. Also in 2014, the Festival began sponsoring a beer/wine garden.
The City Council approved these changes in 2014 and has done so each year since. The
Festival is requesting similar approvals for the 2019 Festival which will be held February
22-24, 2019. Similar to last year, the Festival is requesting authorization to place a 4' x
8' banner in the median on Broadway at Encinita Avenue.
Similar to previous years, staff recommends the City purchase special event insurance
for the 2019 Camellia Festival which adds another layer of protection for the City. The
coverage provides liability insurance when the City's premises are used for special events
such as art festivals, parades, block parties, and member-sponsored events such as
street fairs and carnivals. All events must be approved and rated by the insurance carrier.
There is no deductible, and the member is added as an additional insured, if entered on
the certificate. Liability limits are purchased in $1 ,000,000 per occurrence increments.
The estimated premium for the special event insurance this year is $2,500.
The City Council is requested to review and approve the requests from the Festival as
identified in the letter to the City Manager dated October 9, 2018.
City Council
November 20, 2018
Page 3 of 3
CITY STRATEGIC GOALS:
Approval of the various requests from the TCCF will further the City's Strategic Goal of Quality
of Life.
FISCAL IMPACT:
The City Council as part ofthe Fiscal Year (FY) 2018-19 City Budget has appropriated funds
for this event, the majority of which is staff costs in support of the parade and the three day
carnival. Funds are available for the special event insurance in account# 01-940-57-4630
R19-07. It is not anticipated that the request from the Festival Board will have an additional
impact on the FY 2018-19 City Budget.
ATTACHMENTS:
A. Correspondence from Temple City Camellia Festival
B. County of Los Angeles Application for Permit-Temple City Camellia Festival
ATTACHMENT A
9701 Las Tunas Drive • Temple City· California· 91780 • (626) 285-2171 Ext. 4 0 3 0
www . CamelliaFestival.org
Official Sponsor • City of Temple City
Bryan Cook, City Manager
City of Temple City
9701 Las Tunas Drive
Templ e City, CA 91780
Re: Temple City Came lli a Festival
February 22, 23 & 24, 2019
Dear Mr. Cook:
October 9, 2 018
The Temple City Camellia Festival i s looking forward to wo rking with the City of Temple City
to orchestrate the 75 1h Temple City Camellia Fes ti val. The Camellia Festival Executive Board is
requesting that the City Council consider the following request s, in furtherance of the Master
Agreement dated October 20, 2015:
CITY FACILITIES
• Use of Live Oak Park Community Center and Community Room for various
events, including but not limited to: meetings, workshops, Royal Comi Play Day and
Coronation. We request a waiver of a ll fees and deposits for use of the City faciliti es.
• Use ofTemple City Park and for festival activities from 6 :00a.m. Wednesday
(2/20/19) until 6:00 a .m. Monday (2 /25/19).
• Use of parlting lots behind City Hall, Civic Center, and the Los Angeles County
Library (subject to County approval and waiver of fee) for festival activ ities from
6 :00 a.m. Wednesday (2/20/19) until 6:00a.m. Monday (2/25 /19).
• Approval of permit for consumpti on of alcohol in City park, pursuant to Section 4 -4-0
ofTCMC, Friday (2/22/19)-Sunday (2/24/19) .
••••••.............•••.............•••.............•••••••....•.••.••
CELEBRATING 75 YEARS AS A TEMPLE CITY TRADITION
" A p p r o v a l o f a p p l i c a t i o n t o c o n d u c t B i n g o i n C i t y P a r k , a n d a w a i v e r o f t h e
a p p l i c a t i o n f e e .
S T R E E T & R O A D W A Y S
" T e m p o r a r y p a r k i n g b a n a n d s t r e e t c l o s u r e o n L a s T u n a s D r i v e b e t w e e n K a u f f m a n
A v e n u e a n d G o l d e n W e s t A v e n u e f r o m 1 2 : 0 0 n o o n W e d n e s d a y ( 2 / 2 0 / 1 9 ) u n t i l 6 : 0 0
a . m . M o n d a y ( 2 / 2 5 / 1 9 ) f o r c a m i v a l r i d e s a n d g a m e s ( d e t o u r r o u t e a n d s t r e e t c l o s u r e
m a p s a t t a c h e d ) .
" T e m p o r a r y p a r k i n g b a n a n d s t r e e t c l o s u r e o n L a s T u n a s D r i v e f r o m R o s e m e a d
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f o r p a r a d e a n d p a r a d e a s s e m b l y .
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d i s b u r s e m e n t .
" T e m p o r a r y p a r k i n g b a n o n s o u t h s i d e o f L a s T u n a s D r i v e b e t w e e n T e m p l e C i t y
B o u l e v a r d a n d C a m e l l i a A v e n u e f r o m F r i d a y m o r n i n g ( 2 / 2 2 / 1 9 ) t o S a t u r d a y
a f t e r n o o n ( 2 / 2 3 / 1 9 ) f o r i n s t a l l a t i o n a n d r e m o v a l o f g r a n d s t a n d b l e a c h e r s .
" T e m p o r a r y p a r k i n g b a n a n d s t r e e t c l o s u r e o n S u l t a n a , f r o m B r o a d w a y t o H e t m o s a
f o r p a r a d e p a t i i c i p a n t s o n S a t u r d a y m o r n i n g ( 2 / 2 3 / 1 9 ) f i � o m 6 : 0 0 a . m . u n t i l ! : 0 0 p . m .
" T e m p o r a r y p a r k i n g b a n a n d s t r e e t c l o s u r e o n K a u f f m a n A v e n u e f r o m W o o d r u f f t o
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f o r t h e p u r p o s e o f u n l o a d i n g b a n d s a n d e q u i p m e n t f r o m 6 : 0 0 a . m . u n t i l I : 0 0 p . m . o n
S a t u r d a y ( 2 / 2 3 / 1 9 ) .
" T e m p o r a r y p a r k i n g b a n o n t h e e a s t s i d e o f G o l d e n W e s t b e t w e e n L a s T u n a s D r i v e
a n d W o o d r u f f f o r t h e p u r p o s e o f c a r n i v a l r i d e s e t u p f r o m 6 : 0 0 a . m . W e d n e s d a y
( 2 / 2 0 / 1 9 ) u n t i l 4 : 0 0 p . m . F r i d a y ( 2 / 2 2 / 1 9 ) f o r c a r n i v a l r i d e p l a c e m a n t .
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d r o p - o f f o f p a r a d e p a r t i c i p a n t s o n :
" H e r m o s a b e t w e e n R o s e m e a d B o u l e v a r d a n d E n c i n i t a ;
" L o r n a b e t w e e n L a s T u n a s D r i v e a n d H e r m o s a ; a n d
" H a r t b e t w e e n L a s T u n a s D r i v e a n d H e r m o s a .
" T e m p o r a r y p a r k i n g b a n o n W o o d r u f f b e t w e e n R o w l a n d a n d K a u f f m a n f o r b u s r o u t e
t o t h e T e m p l e C i t y F i r s t B a p t i s t C h u r c h p a r k i n g l o t f r o m 6 : 0 0 a . m . u n t i l 3 : 0 0 p . m . o n
S a t u r d a y ( 2 / 2 3 / 1 9 ) .
" T e m p o r a r y p a r k i n g b a n o n R o w l a n d A v e n u e f r o m L a s T u n a s D r i v e t o G a r i b a l d i f o r
b u s p a r k i n g , f r o m 6 : 0 0 a . m . u n t i l 1 2 : 0 0 n o o n o n S a t u r d a y ( 2 / 2 3 / 1 9 ) .
" O n o r b e f o r e F e b r u a r y 8 , 2 0 1 9 a l e t t e r w i l l b e s e n t t o r e s i d e n t s a n d b u s i n e s s e s
a f f e c t e d b y s t r e e t c l o s u r e s .
" O n o r b e f o r e F e b r u a r y 1 5 , 2 0 1 9 a r o b o c a l l w i l l b e s e n t t o r e s i d e n t s a n d b u s i n e s s e s
a f f e c t e d b y s t r e e t c l o s u r e s .
B A N N E R S
" A u t h o r i z a t i o n f o r 4 x 3 0 S t r e e t B a r m e r f o r T e m p l e C i t y C a m e l l i a F e s t i v a l a t T e m p l e
C i t y B o u l e v a r d & L a s T u n a s D r i v e f r o m J a n u a r y 2 8 , 2 0 1 9 u n t i l F e b r u a r y 2 5 , 2 0 1 9 ,
i n s t a l l a t i o n t o b e c o m p l e t e d b y C i t y S t a f f , a n d w a i v e r o f a s s o c i a t e d f e e s .
" A u t h o r i z a t i o n t o h a n g s p o n s o r b a n n e r s i n T e m p l e C i t y P a r k f i � o m F e b r u a r y 1 8 , 2 0 1 9
t o F e b r u a r y 2 6 , 2 0 1 9 .
" A u t h o r i z a t i o n t o h a n d C a m e l l i a F e s t i v a l f l a g s f r o m P e r f o r m i n g A r t s P a v i l i o n f l a g
p o l e s f r o m F e b r u a r y 1 4 , 2 0 1 9 u n t i l F e b r u a r y 2 8 , 2 0 1 9 .
" A u t h o r i z a t i o n t o h a n g C a m e l l i a F e s t i v a l b a n n e r s o n l i g h t p o l e s i n T e m p l e C i t y P a r k
f r o m F e b r u a r y I , 2 0 1 9 u n t i l F e b r u a r y 2 8 , 2 0 1 9 .
" A u t h o r i z a t i o n t o p l a c e n o l a r g e r t h a n 4 x 8 h a r m e r o r s i g n f o r T e m p l e C i t y C a m e l l i a
F e s t i v a l a t t h e i s l a n d o n t h e c o r n e r o f E n c i n i t a a n d B r o a d w a y f r o m F e b r u a r y 1 , 2 0 1 8
u n t i l F e b r u a r y 2 8 , 2 0 1 9 .
" A u t h o r i z a t i o n t o p l a c e n o l a r g e r t h a n 4 x 8 h a r m e r o r s i g n o n e i t h e r s i d e o f t h e L i v e
O a k P a r k R e c r e a t i o n C e n t e r .
M I S C E L L A N E O U S
" C i t y c o n t r i b u t i o n o f $ 5 0 t o e a c h o r g a n i z a t i o n t h a t c o n s t r u c t s a n d e n t e r s a f l o a t i n t h e
p a r a d e .
" C i t y t o p r o v i d e b l e a c h e r s f r o m L i v e O a k P a r k f o r g r a n d s t a n d b l e a c h e r s o n p a r a d e
r o u t e .
" A u t h o r i z a t i o n f o r c e t i a i n l o c a l y o u t h a n d c o m m u n i t y o r g a n i z a t i o n s , a s r e c o m m e n d e d
b y t h e C a m e l l i a F e s t i v a l C o m m i t t e e , t o s e l l f o o d , p a t c h e s , e t c . a l o n g t h e p a r a d e r o u t e .
" A u t h o r i z a t i o n f o r C i t y s t a f f t o a s s i s t i n p u b l i c i z i n g t h e 2 0 1 9 C a m e l l i a F e s t i v a l o n t h e
C i t y ' s w e b s i t e a n d s o c i a l m e d i a p r o f i l e s .
The Temple City Camellia Festival Committee is grateful for the continued support of our
Official Sponsor, the City ofTemple City, in co ntinuing this Temple City Trad iti on.
cc. Cathy Burroughs
cc. Bryan Ariizumi
det
Very truly y ours,
c:z-;.ri ~ ~
Festival Director
Temple City Camellia Festival
ATTACHMENT B
County of Los Ah!!eles
CHIEF EXECUTIVE OFFICE
REAL ESTATE DIVISION-PERMIT SECTION
222 South Hill Street, 3rd Floor, Los Angeles, California 90012
SACHI A. HAMAl
Chief Executive Officer
APPLICATION FOR PERMIT
1. Who is requesting the Permit {please print)
Organization: City of Temple Clty
Person who will sign the Permit: Antonio Villalobos ./ Title· of person: p & R Coordinator
'
Address: 9701 Las Tunas
City: Temple City State: CA Zip: 91780
Phone 1: (626) 285•2171 Ext: 4520 Phone 2: (626) 407-5097 Ext: Fax Number:
E-mail Address: avlllalobos@templeclty.us ·
Permit Typ~: [X] Regular Facility Use 0 Parking Petmit 0 Civic Center Mall Use
.
2. WHAT is the nature of the event or purpose of th·e Permit: TEMPLE CITY CAMELLIA FESTIVAl
3.HOW many attendees are expected: 3,000 I How many parking spaces are needed:
4.WHERE Name of County prop~rty Venue Requirements Address: 5939 Golden West Avenue
L.A. County Parking Lol Temple City, OA 91780
5. WHEN do you wish to use the property for the above evenUpurpose (dat,e/s & hours):
8 AM FEB. 20-11:59 PM FEB. 24, 2019
6. AUTHORIZATION . who approved this event (County department, contact person, & telephone #):
Pub!lc Library
Sherry Su, Admln!strat!Va Service Manager I
"""'
7. INSURANCE an "additional insured" endorsement In the amount of at least $1.0 million dollars must
be received by this office prior to your event. Your Insurance agent should prepare the endorsement
naming "The County of Los Angeles" 222 South Hill Street, Los Angeles, CA as E!n additional insured.
NOTES:
a. Any person or group using Coun{y property Is required to pay a fee, provide Insurance and execute the permit agreement.
b.
The permittee agrees to pay any additional chrges /.e., cleaning, Security, utllitl~5, etc., A DEPOSIT MAY BE REQUIRED.
Minimum $1,000,000 Insurance Is required (penn!t can covermore.lhan any day if Insurance covers the same-period), You
may be able to obtain Special Events Insurance M call1.800.420.0555 or the web at W'Wv\1.2sparta.com.
c. The permit must no! be altered In any way; If there are .. errors, alert the office-op NOT CHANGE TH~ PERMIT.
d. Audio and/or other equipment Is not arranged by thlS office.
e. This application does not f?Ons!ltute a reservation or pennlt to·.use County property.
f. The County'l'equlres a 30·day notlflcaUon prior to Issuing and space avallabll!ty.
Applications· can be faxed to: 213.217.4971, Attention: Perrilits Section, 213.974.4300. Date: 11/01/2018
COUNTY OF LOS ANGELES
PERMIT FOR USE OF PROPERTY
1, ADDITIONAL CHARGES: Permillee agrees to pay
any additional charges for utilities, security services,
communication services, custodial services, and parking
services as provided.
2, INDEMNIFICATION: Permillee agrees to indemnify,
defend and save harmless County, its agents, officers
and employees from and against any and all liability,
expense, including· defense costs and legal fees, and
claims for damages of any natL!re whatsoever,
including, but not limited to, bodily injury, death,
personal injury, or property damage, including damage
to County property, arising from or connected with
Permittee's operations, or its services hereunder,
including any Workers' Compensation suits, liability,
or expense, arising from or connected with services
performed by or on behalf of Permittee by any person
3. INSURANCE: Special events insurance is
available through 2Sparta.com or by calling
800-420-0555. The Permittee shall supply the
County with an insurance endorsement from their
insurance carrier naming the County as an additional
insured. The number to fax the additional insured
endorsement is 213-217-4971. The name of the
additional insured is The County of Los Angeles.
The address is clo Real Estate Division Permits,
222 South Hill, 3rd Floor, Los Angeles, CA 90012.
Without limiting Permittee's indemnification of County,
Permittee shall provide and maintain, except where
deleted and initialed, at its own expense during the
term of this Permit the following program{s) of
insurance covering its operations hereunder. Such
insurance shall .be provided by insurer(s) satisfactory
to the County Risk Manager and evidence of such
programs satrsfaclory to the County shall be delivered
to the Chief Executive Office, Real Estate
Division/Property Management on or before the
effective date of this Permit. Such evidence shall
specifically identify this Permit and shall contain
express conditions that County is to be given written
notice at least thirty {30) days in advance of any
modification or termination of any provision of
GENERAL LIABILITY: A program of insurance
which shall be primary to and not contributing with
any other insurance maintained by County, shall
name the County of Los Angeles as an Additional
Insured, and shall include, but not be limited to:
COMPREHENSIVE GENERAL LIABILITY insurance
endorsed for Premises-Operations,
products/Completed Operations, Contractual, Broad
Form Property Damage, and Personal Injury with a
combined single limit of not less than $1 000 000 per
occurrence.
COMPREHENSIVE AUTO LIABILITY endorsed for all
owned, non-owned and hired vehicles with a
combined single limit of at least $1 000 000 per
occurrence.
WORKERS' COMPENSATION: A program of
Workers' Compensation insurance in an amount and
form to meet all applicable requirements of the Labor
Code of the State of California, and which specifically
covers all persons providing services on behalf of
Permittee and all risks to such persons under this
FIRE LEGAL LIABILITY: A program in an amount not
less than $50,000 with a loss payee endorsement in
favor of the County of Los Angeles as its interest may
appear. Such coverage may be provided under the
policy for general liability.
4. FAILURE TO PROCURE INSURANCE: Failure on
the part of Permittee to procure or maintain required
program(s) of insurance shall constitute a material
breach of contract upon which County may
immediately terminate this Permit.
5. PERMITTEE SHALL:
a. Comply with and abide by all applicable rules,
regulations and directions of County and all
applicable City and County ordinances and aU
State and Federal laws, and in the course
thereof obtain and keep in effect all permits and
licenses required to conduct the permitted
activities on the premises.
b. Provide custodial services to the premises and
maintain the area occupied in a clean and
sanitary condition to the satisfaction of County.
Repair or replace any and aU County property
lost, damaged, or destroyed as a result of or
connected with the conduct or activities of the
Permittee. Should Permittee fail to promptly
make repairs, County may · have repairs made
and Permittee shall pay costs. Pay charges
for installation and service costs for all
telephones used for the conduct of the
permitted activities, such activities must be
stated within this permit.
c. Conduct the permitted activities in a courteous
and non-profane manner, operate without
interfering wlth the use of the facilities by
County or the public, except as herein
permitted, and remove any agent, servant or
employee who fails to conduct permitted
d Assume the risk of loss, damage or destruction
to any and all fixtures and personal property
belonging to Permittee that are installed or
placed within the area occupied
e Restore the premises prior to the termination of
this Permit to the satisfaction of CoLinty to the
conditions that existed prior to the
commencement of the permitted activities,
other than for ordinary wear and tear or damage
or destruction by the acts of God beyond the
control of Permittee. This shall include
removal of all rubbish and debris, as well as
structures placed on the premises by
Permittee in order that the premises will be
neat and clean and ready for normal use by
County on the day following the termination of
this Permit. Should Permittee fail to
accomplish this, County may perform the work
f. Allow County to enter the premises at any time
to determine compliance with the terms of this
Permit, or for any other purpose incidental to
the performance of the responsibilities of the
Chief Executive Office.
g Provide all security devices required for the
protection of the fixtures and personal property
used in the conduct of the permitted activities
from theft, burglary or vandalism, provided
written approval for the installation thereof is
first obtained from the Chief Executive Office.
h Prohibit all advertising signs or matter from
display at the premises and unless otherwise
stated in this permit; prohibit the marketing and
promotion of literature and products of any kind;
and prohibit the serving of food and alcohol on
i. Keep a responsible representative available
during al! permitted hours of the entire event.
This person shall carry copies of this Permit
and the receipt for consideration herein, for
display upon request.
J. Permittee shall ensure applicable smoking
restrictions are enforced on the premises.
6. INDEPENDENT STATUS: The Permit is by and
between County and Permittee and is not intended
and shall not be construed, to create the
relationship of agent, servant, employee,
partnership, joint venture or association as
between County and Permittee. Permittee
understands and agrees to bear the sole
responsibility and liability for furnishing Workers'
Compensation benefits to any person for injuries
arising from or connected with services
performed on behalf of Permittee pursuant to this
Permit.
7. EMPLOYEES: All references to the "Permittee"
in the Permit are deemed to include the employees,
agents, assigns, contractors, and anyone else
involved in any manner in the exercise of the rights
therein given to the undersigned Permittee.
8. LIMITATIONS: It is expressly understood that in
permitting the right to use said premises, no estate or
interest in ·real property is being conveyed to
Permittee, and that the right to use is only a
nonexclusive, revocable and unassignable permission
to occupy the premises in accordance with the terms
and conditions of the Permit for the purpose of
conducting the permitted activities.
9. ASSIGNMENT: This Permit is personal to
Permittee, and in the event Permittee shall attempt to
assign or transfer the same in whole or part all rights
hereunder shall immediately terminate.
10. AUTHORITY TO STOP: In the event that an
authorized representative of the County finds that the
activities being held on the premises unnecessarily
endanger the health or safety of persons on or near
said property, the representative may· require that this
Permit immediately be terminated until said
endangering activities cease.
11. DEFAULT AND CANCELLATION: Permittee
agrees that if default shall be made in any other terms
and conditions herein contained, County may forthwith
revoke and terminate this Permit. The County
reserves the right to cancel this Permit upon giving
written notice of one day to Permittee without incurring
12. ALTERATIONS AND CONDITION OF
PREMISES: Permittee has examined the
premises and knows the condition thereof. Permittee
accepts the premises in the present state and
condition and waives any and all demand upon the
County for alteration, repair, or improvement thereof.
Permittee sh\3;11 make no alteration or improvements to
the premises unless approved in writing, in which case
Permittee shall bear the sole cost and expense of any
work perfonned ................ END''' ............ .