HomeMy Public PortalAbout150_011_TAA 5.13.13 Tybee Arts Association
Board of Directors Meeting
Monday, May 13, 2013
Minutes
I. Call to Order at 6:10 pm
II. Attendance
Robin Sterns, John Deahl, Samantha Claar, Sallie McClelland, Doris Grieder, Rob
Callahan, Michael Bodine, Carol Ingham, Ellen Rosenberg
III. Volunteer Hours
Volunteer hours turned in by Robin, Kristine, John, Samantha, Sallie, Michael,
Doris and Ellen. No threats were needed this month!
IV. Treasurer's Report—Sallie McClelland
See treasurer's report for full detailed accounting. Til Beth Do Us Part netted about
$3700! The major expense for the lighting was taken out of the operating account;
borrowing from our savings was not necessary. Sallie also put together a budget
to present to the city. Go Sallie!
A motion was made to present the budget to the city by John and
seconded by Rob. Approved unanimously.
V. Secretary's Report—Ellen Rosenberg
Samantha complimented Secretary on her speedy transcription of the minutes.
: :wink wink nudge nudge: :
Motion to approve minutes by Robin, seconded by Sam. Approved by all.
VI. Past President's Report—Michael Bodine
Michael informed us of a virus that infected the TAA website and spoke to Debi
Scott about it. The appropriate antibiotics were given and the site has recovered.
VII. Membership/Newsletter Chair—Robin Sterns
Robin gleefully reported that all past members now have their official TAA
membership cards and she is in the process of sending them out to new members.
Sallie reported $2360 in membership fees since the start of the year!
VIII. Publicity Chair—Vicki Smith Hammons
Vicki was not present. Michael offered to put all publicity items on the city's
calendar page, on Channel 7, and one-time events on the City's Marquee.
IX. Theater Chair—Carol Ingham for Richard
Speaking for Richard, Carol asked when the doors for the black box theater would
be installed. Sam thought that Cullen had indicated that it should be in
progress. They have been approved and we're (im)patiently waiting.
Carol handed out a new proposal for Blithe Spirit to those involved. Dates are
9/27-29 and 10/4-6. She has budgeted 70 seats at $15 each.
The camp that was proposed for June will not happen, as the students Kim and
Renee had in mind are not available. They wanted to know what dates were
available in July. As the kids are not newbies to the camp, K&R want to do a kid's
production with them. The camp will span two weeks.
Michael was asked about the Paypal setup as a way for people to by tickets online
for shows. Robin suggested Paypal as a way for people to pay for classes and
membership dues. Michael confirmed that it's very easy to set up.
X. Education Chair— Kristine Kennedy
Kristine is away on another paying job for two months. She indicated she is willing
to resign, and had indicated she had someone in mind to co-chair. She also has a
list of outside teachers who expressed interest in teaching classes but we haven't
gotten it yet. John will contact her for this information.
Rob was asked to help out with this committee, as his work on the bylaws is
minimal at this point. He gulped and agreed.
XI. By Laws Chair—Rob Callahan
Samantha promises to take Rob's hand down the Bylaws Lane just as soon as she
has a minute to breathe.
XII. ARTS Coordinator—John Deahl
Wall is coming down on Wednesday. A discussion ensued about whether or not it
could be left up. The art show will take place on Memorial Day weekend 5/23-26.
The installation of the doors can't interfere with the show.
Everyone is excited about the new play, "Boeing Boeing," which will be performed
the last two weekends in June and first weekend in July.
Debi Scott gave John the appropriate permissions to access the TAA Calendar on
our web page and he will be on top of keeping it up-to-date, as far as classes,
rehearsals, the whole shebang. Go John!
John made a motion to get money ($750) from the Tourism Council for
two new banners. Robin seconded and it was approved unanimously.
Samantha suggested that in addition to the Tourism Council's logo on the banners,
we should also have the city's logo.
Robin expressed concern that at numerous times, specific announcements are sent
out before everything is cemented in then dates change. On the other hand, she
feels we've been lax in sending out press releases.
Motion to adjourn by Rob, seconded by Ellen at 7:08 pm