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Home My Public Portal About08) 7F Petty Cash and Visa Card ReportAGENDA ITEM ?.F . A DMINISTRATIVE SERVIC ES DEPARTM E NT MEMORANDUM DATE : December 18, 2018 TO : The Honorable City Council FRO.IYI: . . .~ Bryan Cook, City Manager .,· :~ . ..· · .. ··y ia: Susan Paragas , Administrative Services D irector ,.. 1 \, ... 2. ·.~ By: Lee Ma, Accountant SUBJECT: PE TTY CASH AND VISA CARD REPORT • ,l). RECOMM ENDATION: The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on a regular basis. 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis. ANALYS IS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report from November 15, 2018 to December 6, 2018. The total of petty cash expenditures were $385.10 (Attachment "A"). The petty cash fund will be reimbursed after the City 'Council approves the December 18, 2018 Warrant Register. Further, the City Council is being requested to review the Visa Card Reports from October 8, 2018 to November 6 , 2018 . The total of the Visa card expenditures were $10,937.47 (Attachment "B") is included in the December 18, 2018 Warrant Register. CITY STR ATEG IC GOAL S : The City Council is requested to receive and file the Petty Cash and Visa Card Reports and further the City's Strategic Goal to promote Good Governance. City Council December 18, 2018 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2018-19 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge Account No. 01-910-45-4405 01-910-41-4410 01-910-41-4670 01-910-42-4670 01-910-45-4490 01-910-46-4495 01-910-46-4685 01-940-57-4690 R19-06 ATTACHMENT A Description FY 2018-19 Mileage Reimbursement-Youth Committee"s visit to the $11.55 Homestead Museum --7$1-:-:1c-:.5:-:::5-- __ ...:$:-:1~2"-:.3C::8:._ __ Water for Council $12.38 $4.38 Youth Committee supplies-Lights on TC $5.19 Youth Committee supplies-Lights on TC $10.95 Youth Committee supplies-Lights on TC $12.05 Youth Committee supplies-Lights on TC $21.89 Youth Committee supplies-Lights on TC $24.08 Youth Committee supplies-Camellia Festival $26.82 Youth Committee supplies-Friendsmas $32.97 Youth Committee supplies-Lights on TC $35.04 Youth Committee supplies-Friendsmas ---::$":::3::'6::-'.672::----Youth Committee supplies -Lights on TC $209.99 __ _:$~2:::4:-c.8::6:-__ Letters to Santa-table decorations $24.86 ___ $::,1;.:2::.:.6::5:-__ Athenian Dialogue book (The Junction Boys) $12.65 $18.52 Refreshments for the interview panel ---'$o-'30.::6"c.4:..::3'--_-Refreshments for the interview panel $54.95 ___ $o-:3:..::0"-'.0:..::5'--__ Holiday decorations for Employees Recognition Luncheon $30.05 $28.67 Senior Luncheon decorations ---'$~2;.:8:-c.6:=7:----Parking for Notary Workshop and Exam $385.10 Grand Total (Receipt# 18-0702 to 18-0719) ATTACHMENT B VISA CARD CHARGES 10/8/18-11/6/18 10/8/18 MARRIOTI CORONADO 1,114.94 Fall Education Summit-Mayor Man and Mayor ProTem Fish 10/9/18 LA CONVENTION CENTER 20.00 Western Conference & Deal Making Conference -City Manger Cook 10/10/18 AMAZON 15.95 Fire Alarm Rod Replacement for Community Center 10/11/18 AMAZON 394.66 First Aid Kits for Various Youth Programs 10/11/18 SCHOOL OUTFITIERS 472.93 Bulletin Board for Senior Programs 10/11/18 MOO.COM 131.71 Business Cards -Administrative Assistant to the City Council and City Manager Flores 10/11/18 ICHIMA SUSHI Lunch Meeting-JPIA Risk Manager Galvan, Administrative Services Director Paragas 89.00 and Personnel Analyst Johnson 10/11/18 CA CONTRACT CITIES (350.00) Credit 10/12/18 SHERRILL INC 448.95 Work Boots for Tree Trimmer Calderon 10/15/18 AMAZON 342.10 Plant Twist Ties for Christmas Lights on Las Tunas Drive 10/15/18 99 CENT STORE 68.04 Supplies for Halloween Carnival 10/15/18 DOLLAR TREE 60.53 Supplies to Decorate the Community Center 10/15/18 NNA SERVICES INC. 540.22 Notary Training and Renewal Supplies -City Clerk Kuo 10115/18 UNITED 630.00 Air Fares to Ca!PELPRA Conference-Administrative Services Director Paragas and Personnel Analyst Johnson 10/15/18 LA POLICE GEAR INC. 232.68 Jacket -Public Safety Supervisor Ariizumi 10/17/18 FREDPRYOR CAREERTRACK 199.00 Exceptional Customer Service Seminar-Senior Code Enforcement Officer Tran 10/17/18 STAPLES 678.77 Metal Folding Chairs for Special Events 10/17/18 TACOS EL CHAPARRITO 927.00 Food for Two Neighborhood Watch Meetings 10/17/18 AMAZON MARKETPLACe 57.66 USB to Gigabit Adapter with Port and Mini Display Port to HDMI DVI DP 10/17/18 OFFICE DEPOT 54.73 Mini Display? Port to HDMI Converter Page 1 of 3 ATTACHMENT B I VISA CARD CHARGES I 10/8/18-11/6/18 10/18/18 OFFICE DEPOT 98.54 Senior Excursion Name Badges 10/22/18 HARBOR FREIGHT TOOLS 209.97 Paint Sprayers and Movers Blankets 10/23/18 WALMART 216.66 Bicycles for Halloween Carnival Drawing 10/23/18 CA CONTRACT CITIES 40.00 October 2018 City Manager Meeting-City Manager Cook 10/25/18 DULUTH 655.60 Uniform Pants for Parks Maintenance Worker Staff 10/25/18 SUBWAY 15.00 Senior Bingo Prize 10/25/18 SAVERS 38.27 Zombie Maze Masks for Halloween 10/25/18 STARBUCKS 10.00 Senior Bingo Prize I 10/25/18 El POLLO LOCO 20.00 Gift Card for Senior Bingo Prize 10/25/18 AMZN MKTP US 49.99 Wireless Microphone System for Ask The Mayor Facebook Live 10/26/18 LEAGUE OF CALIFORNIA CITIES (400.00) Credit 10/29/18 DULUTH 1,072.80 Uniform Pants tor Parks Maintenance Worker Staff 10/29/18 TARGET 70.74 Halloween Decorations and Supplies for STARS Club 10/29/18 STARBUCKS 30.00 Gift Cards for Senior Bingo Prize 10/29/18 DOLLAR TREE 5.48 Halloween Supplies for STARS Club 10/29/18 SUBWAY 30.00 Gift Cards for Senior Bingo Prize 10/29/18 ALBERTSONS 57.91 Halloween Supplies for STARS Club 10/29/18 MOO.COM 64.23 Business Card -Mayor Man 10/30/18 ADOBE CREATIVE CLOUD 52.99 Monthly Fee 10/30/18 AMAZON 64.93 Greeting Cards for Various Occasions and Events 10/30/18 AMAZON 71.16 Desk with Drawer for Planning Department Page 2 of3 ATTACHMENT B VISA CARD CHARGES 10/8/18-11/6/18 10/30/18 CALIFORNIA PARK & RECREATION SOCIETY 150.00 Membership Renewal ~ Parks & Recreation Coordinator Luna 10/30/18 EL POLLO LOCO 10.00 Gift Cards for Senior Bingo Prize 10/30/18 SUBWAY 10.00 Gift Card for Senior Bingo Prize 10/30/18 OFFICE DEPOT 12.03 Raffle Tickets for Halloween Carnival 10/30/18 MCDONALDS 20.00 Gift Cards for Senior Bingo Prize 10/31/18 DOC ELECTRIC CO. 255.75 Lights for Annex Building 10/31/08 ADOBE CREATIVE CLOUD 52.99 Monthly Fee 10/31/18 SAM'S CLUB 57.54 Halloween Staff Luncheon 10/31/18 JEFF'S SPORTING GOODS 167.70 Supplies for Parks Maintenance Program 10/31/18 BIG LOTS 32.85 Office Window Coverings 11/2/18 AMAZON 434.52 Lighting Upgrade for Live Oak Park and Temple City Park 11/2/18 CAR HARTT 525.48 Uniform Pants for Tree Crew 11/5/18 PARTY CITY 60.97 Supplies for Veterans Day Senior Lunch 11/5/18 SUBWAY 50.00 Gift Card for Senior Bingo Prize 11/6/18 AMAZON 494.50 Flag Poles for Veterans Day Celebration TOTAL 10,937.47 Page 3 of3