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HomeMy Public PortalAboutPRR 16-2355Brenda Russell From: Marty O'Boyle Sent: Thursday, October 20, 201611:04 AM To: 'rtaylor@gulf-stream.org' Cc.. Bill Thrasher (bthrasher@gulf-stream.org) Subject: Records Requests #1315, #1316 and #1317 Attachments: Records Request #1315 10.20.16.pdf, Records Request #1316 10.20.16.pdf Records Request #1317 10.20.16.pdf Dear Ms. Taylor: Attached please find three separate and distinct Records Requests (#1315, #1316 and #1317). Going forward, it is our current intention to send identical requests on a daily basis. In an effort to abbreviate, let me suggest the following as an alternative: 1. With regard to Requests #1316 and #1317 that the Town of Gulf Stream would agree that Requests #1316 and #1317 would be renewed and recurring on a daily basis; and the Town would send responses for each day going forward until the Request is withdrawan by way of certified mail or recognized overnight carrier. If this abbreviated arrangement is acceptable to you (and it should be since the Requests will be materially lessened), please respond to this E -Mail by saying "I accept the content of the E -Mail below" (assuming you agree); or that you reject the E -Mail below ( assuming you do not agree with it). Of course, until the Town agrees in writing to the content of this E -Mail (or to the extent the Requestor and Requestee execute a separate written agreement), please be aware (and plan for) the Requests as aforesaid. In that connection, let's work together toward abbreviation, expediency and ease. I thank you and I await your prompt response. P.S. Obviously it is not my intention or desire to "bomdard" the Town with Records Requests. think this E -Mail confirms that. Hopefully, the Town will agree. Martin E. O'Boyle, Commerce Group, Inc. 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561213 3486 E-mail: moboyle@commerce-group.com Web Page: www.commerce-grou2.com RECORDS REQUEST (the "Request") Date of Request: 10/20/2016 Requestor's Request IDN: 1317 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Martin E. O'Boyle REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com Fax: 954-360-0807 or Contact Records Custodian at records commerce-RrouD.com; Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Please provide a copy of all Records Requests which were fulfilled or where the Town of Gulf Stream sent a notification to the Requestee advising that the requested Records do not exist or that the Request is deemed closed or closed by the Town of Gulf Stream on October 19, 2016. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO ARTICLE 1, SECTION Z4 OF THE FLORIDA CONSTITUTION AND CHAPTER 119, FLORIDA STATUTES IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED. SEE 41 19.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REOUEST BE FULFILLED ON I I X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (21 ALSO PLEASE TAKE NOTE OF §i 19.07(H(H) OF THE FLORIDA STATUTES. WHICH PROVIDES THAT"IF A CIVIL ACTION IS INSTITUTED WITHIN THE 30 -DAY PERIOD TO ENFORCE THE PROVISIONS OF THIS SECTION WITH RESPECT TO THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES." ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY. PLEASE PROVIDE THE APPROXI51ATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requester approve or any casts, asserted by the Agency (as defined in Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs Imposed to the Requestor by the Agency. "BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES". "INP/FLRR 07.282015 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail October 21, 2016 Martin E. O'Boyle [mail to: records(Z ,commerce-grouo.com] Re: GS #2354 (PRR 1316) and GS #2355 (PRR 1317) Please provide a copy of all written Records Requests which were received by the Town of Guf Stream at any time during October 19, 2016. Please provide a copy of lal Records Requests which were fulfilled or where the Town of Gulf Stream sent a notifecatin to the Requestee advising that the requested Records do not exist or that the Request is deemed closed or closed by the Town of Gulf Stream on October 19, 2016. Dear Martin E. O'Boyle [mail to: recordsna,commerce-group.coml: The Town of Gulf Stream has received your original record requests dated October 20, 2016. Your original public records requests can be found at the following links: http://www2.gulf-strearn.org/weblink/O/doc/I03195/PageI.aspx http://www2.gulf-stream.org/weblink/O/doc/I03196/Pagel asnx The responsive records for your requests listed above are at the following link: httv://www2.gulf-strearn.org/weblink/O/doc/93897/Pagel.aspx Please refer to the Public Request Number Log on the web, as all requests are listed there along with their status. For copies of specific requests you can go to the corresponding number on the website. We consider this request closed. Sincerely, JzaHet {SOW" $wue As requested by Rita Taylor Town Clerk, Custodian of the Records