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Home My Public Portal About20130808CityCouncilPacket Table of Contents 000_000_20130808Agenda 1 050_010_20130718SpecialMeetingMinutes 4 050_020_20130729SpecialCityCouncilMinutes 5 060 010 Historic Preservation Commission - - 7 070_010_Qrtrly Report - Planning &Zoning Dept 8 070_011_Qrtrly Report - Planning &Zoning Dept - slides 10 070_020_Quarterly2013aprthrujun 11 Tybee Island Fire Department 11 Fire Department Staffing 12 Fire Dept Response Apparatus 2013 13 4th Quarter Statistics: 14 Emergency Management: 15 Ocean Rescue: 16 070_030_Tybee Island Police Department 17 070_040_DPW Quarterly Report 20 070_050_2nd Quarter 2013 report (2) 25 070_051_2ND QUARTER REPORT FOR WATER DEPARTMENT 26 070_060_Finance Department 27 070_070_River's End Campground 29 090_010_Tybee Island Bait and Tackle 33 100_010_Agenda Request - Fire Protection Subscription Fee Increase 36 100_011_Agreement for Fire Subscription Service 37 Property Information 37 Owner Name(s): 37 100_020_Agenda Request - TIPD - Passats 38 100_021_Quotes 39 100_022_Quote 40 100_023_Dodge Quote (GA State Contract) - City of Tybee Island GA 6-25-13 41 Charger V8 41 100_030_Budget Transfer Request 42 100_040_Clk_travel 44 120_010_Special Review Tybee Lights 45 120_020_PH Ord 26-2013, Sec 4-050 Maritime District 59 120_030_ PH Ord 27-2013, Sec 3-100 Beach-Dune-Vegetation-Crossover 73 120_040_PH Ord 28-2013, Sec 9-050 Int'I Swimming Pool Code 78 120_050_PH Ord 29-2013, Sec 3-070 temp storage units 84 120_060_Minutes_PC_20130716 90 130_010_2nd Reading Ord 24-2013 Sec 3-090 103 130_020_30-2011-2012 Amendment to Budget Ordinance 08 01 13 114 130_021_2011-12 final budget(2) 115 130_021_2011-12 final budget 137 150_010_TAA 4.8.13 159 150_011_TAA 5.13.13 161 150_012_April Time Sheets 163 150_013_Financials 164 150_014_May Time Sheet 167 150_015_TAA Bank Balances - 5-13-13 168 150_016_TAA Treasurer's report - 5-13-13 169 150_020_20130516BeachTaskForceMinutes 170 AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL AUGUST 8, 2013 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Rev. Hank Perry Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 Special City Council Meeting, July 18, 2013 2 Special City Council Meeting, July 29, 2013 VI. Consideration of Boards, Commissions and Committee Appointments 1 Tybee Island Historic Preservation Commission, Bill Kriener VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Dianne Otto, Planning and Zoning 2 Chief Skip Sasser, Tybee Island Fire Department 3 Chief Bob Bryson, Tybee Island Police Department 4 Joe Wilson, Department of Public Works 5 George Reese, Water/Sewer Department 6 Angela Hudson, Finance Department 7 Woody Hemphill, River's End Campground VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 Don Crum, Bowie Seafood, Derelict structure behind his business. IX. Consideration Local Requests &Applications-Funding, Special Events, Alcohol License 1 Alcohol License Request—Tybee Island Bait and Tackle, Retail Beer/Wine-Package Sales Only, Consumption on Premises Prohibited. Sunday Sales (new owner-replacing Tybee's Bait and Tackle at Lazaretto) X. Consideration of Bids, Contracts, Agreements and Expenditures 1 Proposal: Raise the Annual Fire Protection Subscription in Unincorporated Tybee Island from $85/year to $100/year 2 Purchase 2 VW Passat's at $25,422 each instead of 2 Dodge Chargers for TIPD Patrol Cars — Price for VW Passat is based in Chattanooga, TN quote which was lowest quote to date. Budget Line 2013(fte ttygg 0:5210t54.2200. Page 1 of 172 20130802/jrl 3 Budget Transfer: To request the City Council's approval to transfer $5,844 within the general fund's operating and capital budget for fiscal year 2013-2014 from the contingency expense line item to the Police Department's operating and capital budget. This will affect the operating budget and capital budget by $5,844. The Police Department's vehicle capital line item (100.3210.54.2200) will increase from $68,000 to $68,844; increase their small equipment line item (100.3210.53.1600) by $5,000 from $25,000 to $30,000; and decrease the contingency expense line item by $5,844 from $50,000 to $44,156. 4 Out of State Employee Travel Request. The Police Department is requesting the council's approval to allow three police department employees permission to travel out of state to Tennessee to pick up the two new police vehicles XI. Consideration of Approval of Consent Agenda XII. Public Hearings 1 Special Review —Audrey Casey for Tybee Lights Condominium Association; 106-116 Butler Ave, Units A, B, C; Zone R-T; consideration of request to alter and remove vegetation 2 Text Amendment— Ordinance 26-2013; Section 4-050, District Use Regulations; consideration of Site Plan Approval and Special Review requirements for Maritime District 3 Text Amendment — Ordinance 27-2013; Section 3-100; Beach, Dune, or Vegetation Disturbance/Crossover Maintenance and Construction, consideration of adoption of Special Review requirement 4 Text Amendment — Ordinance 28-2013; Section 9-050; Technical Codes Adopted; consideration of adoption of International Swimming Pool & Spa Code 5 Text Amendment — Ordinance 29-2013; Section 3-070; Permissible Structures per Lot; Accessory Structures — consideration of regulations for temporary moving storage units 6 Planning Commission Minutes, July 16, 2013 XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 24-2013, Section 3-090, Schedule of Development Regulations 2 30-2013, Amendment to adopt the amended Fiscal Year 2011-2012 Operating and Capital Budget XIV. Council, Officials and City Attorney Considerations & Comments 1 Bubba Hughes a) Indigent defense arrangements and possible solicitor for Tybee Court — General Discussion b) Anti Litem Notice of Ronald Moore 2 Wanda Doyle a) Public Safety Building update XV. Minutes of Boards and Committees 1 Tybee Arts Association Minutes April 8 and May 13, 2013 with exhibits 2 Beach Task Force Minutes, May 16, 2013 XVI. Executive Session 1 Discuss litigation, personnel, and real estate acquisition 20130808CityCouncilPacket Page 2 of 172 20130802/jrl XVII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XVIII. Adjournment *PLEASE NOTE:Citizens wishing to speak on items listed on the agenda,other than public hearings,should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.cityoftybee.org. I THE VISION OF THE CITY OF TYBEE ISLAND Ys to make Tybee Island the premier beach community in which to live, work,and play" THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future." 20130808CityCouncilPacket Page 3 of 172 20130802/jrl City Council Minutes 20130718 Mayor Buelterman called the special city council meeting to order at 2:00PM on July 18, 2013. Those present were Paul Wolff, Tom Groover, Jan Fox, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Angela Hudson, Finance Manager; George Reese, Water/Sewer Department and Janet LeViner, Clerk of Council. Mayor pro tern Wanda Doyle was excused as she was on vacation. Consideration of Bids, Contracts, Agreements and Expenditures To obtain the City Council's approval through a resolution to amend the Water & Sewer Fund FY 2013-14 Operating Budget and Capital Budgets by adding a new capital line item, Sewer Main #3 Replacement for $302,000 and to cover the cost by re-appropriating $130,000 from the Operating Budget to the Capital Budget; and re- appropriate funds for two capital projects covering $175,000 to the new capital line item. Jan Fox made a motion to transfer $302,000 from the Greenspace Fund in the General Fund to the Water/Sewer Fund to the Sewer Main #3 Replacement line item. Paul Wolff seconded. Vote was unanimous. To obtain the City Council's approval to award an emergency contract to BRW Construction Group, LLC for up to $200,000 total to repair and replace the sewer force main lines at lift station number 3 in order to ensure the safety of the public's health, property and environment. Mr. Hughes stated the record needs to reflect that this meeting is being held as a result of an emergency that poses an imminent threat/danger to the public health and safety of the residents of Tybee Island as mayor and council are not afforded the luxury of going through the full Public Works Construction Law with notice, advertisement and bidding. The emergency is the possible discharge of untreated sewage into marsh and/or streets. Bill Garbett made a motion to approve the contract as amended to replace the language "repair" with "replacement". Barry Brown seconded. Discussion: Mr. Hughes asked that the language be added: "to replace 37001f and not to exceed as cost a total of $200,000 for pump station #3". Bill Garbett amended his motion, Barry Brown seconded. Vote was unanimous. Consideration of Ordinances, Resolutions First Reading, 25-2013 Amendment to Capital Budget FY2014, Water/Sewer. Jan Fox made a motion to approve as written. Paul Wolff seconded. Vote was unanimous. Tom Groover made a motion to adopt the Resolution to accept the contract to replace 37001f with the contract not to exceed $200,000 as mayor and council are acting on this under emergency circumstances and using that exception under the Public Works Construction Law. Barry Brown seconded. Vote was unanimous. Paul Wolff made a motion to adjourn. Tom Groover seconded. Vote was unanimous. Meeting adjourned at 2:45PM 20130808CityCouncilPacket Page 4 of 172 20130802/jrl City Council Minutes 20130729 Mayor Buelterman called the special city council meeting to order at 6:00PM on July 29, 2013. Those present were Mayor pro tern Wanda Doyle, Paul Wolff, Tom Groover, Jan Fox, Barry Brown and Bill Garbett. Also attending were Diane Schleicher, City Manager; Bubba Hughes, City Attorney; Tommy Branch, Callaway, Braun, Riddle and Hughes, PC; Angela Hudson, Finance Director; and Janet LeViner, Clerk of Council. Consideration of Bids, Contracts, Agreements and Expenditures Elkins Constructors, Construction Manager at Risk. Paul Wolff made a motion to approve as written. Jan Fox seconded. Voting in favor were Paul Wolff, Tom Groover, Jan Fox, Wanda Doyle, and Bill Garbett. Voting against was Barry Brown. Motion carried 5-1. Merit Pay: To obtain the City Council's approval of the one-time lump sum merit payment. Jan Fox made a motion to grant the one time lump sum merit payment and take from the fund balance. Wanda Doyle seconded. Voting in favor were Tom Groover, Jan Fox, Wanda Doyle, Barry Brown and Bill Garbett. Voting against was Paul Wolff. Motion carried 5-1. Time Clocks: Approval to increase the General Fund's Operating budget by $3,600 in order to purchase time clocks. We are requesting to increase the IT FY14 budget by $3,600 from $415,330 to $418,930; and to increase the General Funds revenue line item prior year fund balance by $3,600. No vote taken. Water/Sewer Budget Increase: To obtain the City Council's recommendations for funding the Jones Avenue water line replacement and re-paving of the road this is estimated to cost $1,200,000. Currently, the Jones Avenue water line replacement project is budgeted in two funds, Water & Sewer Fund, $570,000 and the SPLOST 2008 Fund, $630,000. The Water & Sewer Fund's budget includes a revenue line item of $660,000 to cover the cost of the project with the proceeds being borrowed from the Georgia Environmental Authority. The re-paving part of the Jones Avenue project is also budgeted in the SPLOST 20087 budget for $178,000. No action taken. Amend Water & Sewer Fund's FY 2014 Budget by Resolution. To obtain the City Council's approval by resolution to amend the Water & Sewer Fund's FY 2014 budget by $119,000 for the water & sewer rate increase effective August 1, 2013. Jan Fox made a motion to approve the budget increase. Tom Groover seconded. Vote was unanimous. Consideration of Ordinances, Resolutions FY 2013-14 Millage. Jan Fox made a motion to approve the millage rate at 4.158. Paul Wolff seconded. Vote was unanimous. Ratification of Budget Ordinance 22-2013 (Capital Budget). Jan Fox made a motion to ratify the capital budget for FY 2014 with the budget adjustment of moving the AMR project from the water/sewer fund to the SPLOST fund in the amount of $630,000 and moving the same amount 20130808CityCouncilPacket Page 5 of 172 20130802/jrl from the Jones Avenue water line project back to the water/sewer fund. Wanda Doyle seconded. Vote was unanimous. Ratification of Budget Ordinance 23-2013 (Operating Budget). Jan Fox made a motion to approve the operating budget for FY 2014. Paul Wolff seconded. Vote was unanimous. Jason Buelterman Waiver of water deposit for Tybee Maritime Academy. Barry Brown made a motion to waive the $500 water/sewer deposit. Paul Wolff seconded. Vote was unanimous. Paul Wolff made a motion to adjourn to Executive Session to discuss litigation. Tom Groover seconded. Vote was unanimous. Paul Wolff made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous. Paul Wolff made a motion to adjourn. Wanda Doyle seconded. Vote was unanimous. Meeting adjourned at 7:45PM 20130808CityCouncilPacket Page 6 of 172 20130802/jrl 08/01/2013 13: 42 9127866538 TYBEE ISL HIST SOC PAGE 02 I 1u 1 • 1 i RESUME • . i William H. Kriener ii P.O. Box 2323 i! • 1 Tybee Island, Georgia 31328 . . • l (912) 786-7580 :j il EXPERIENCE , iiI February 1986- Proprietor, Kriener Antiques 11 Present Buy and sell antiques. 'i i! .i September 2005 - )ai /Fr.. 7 , . . . u e I. e • . _ ; bee ii.- 1 • . 1..:'.,), ;, September 2006 Responsible for ordering, placement, selection and inventory control df Yi tiry arid1&oZe4.fix* !1'li products. ;�I g March 1984 - e a.:•_ Coor,ina 'i -S - is .• _.0 Meru.his-Shelby County Ciffict,Of Pl 1 nkii .at {I November 1987 Development,Merriphis,Tennessee. Responsible for employer and igetieial m t`tii Off/ ftt§° Area Rideshare Program including preparation of over all marketin 1 J Prepared.proIW!k,1k$ti` Ai materials and employer implementation materials. Contacted local im sldyers mild Bond l M' !!IIII employee surveys to increase participation in Rideshare programs. Provided tecfltttaI a r ! .Il administrative support to active Rideshare programs. Served as Pro ant l aisctn:fttlt Environmental Protection Agency,Memphis Vehicle Inspection anil Msiiiitenstil;ell iill Administrators and Shelby County Health Department. Responsiblli,fdritri sp tafibt'►--fsedN di '� quality analyses and assisted in preparation of Program documents$ludhi Mea111pli itstSitliify`' j 111 County Transportation Control Plan. August 1980- RideshAr tigctor,CoastaLAa Planning and.Deyelopment Comraiisii i,trunt*idt.c] ' September 1982 Responsible for development and operation of"National Showcase*ria ll`regib'r J°'°tideilii p•.!!.�nli program for an eight-county area.Prepared information packet used i1 l�rrmoti��t th.t .t '1 employers. Made initial contact with employers,established in-house tcioidinatdt-Orstellii atidlH i;i conducted ridesharing surveys. Assisted Georgia Department of Tratrspbtiatiori hi ilocatibh lit potential park-and-ride lots. Provided technical assistance to other cedrgia ride ing g utig° Made presentations to public and private groups to promote concept!of tide shatri S r ;11'!! • continued program funding.Prepared instructional materials to guide inttillatibli 1t d o ik rr4 counterpart regional ridesharing programs- i j i 1 it December 1976- Lire. ": : in ' • ni trator Ke) .. M`•li. ett •_ _r:! •4LA. . 1 1‘.. rj, !i! .1 . H! July 1980 and Regianai Planning.Frankfort. Kentucky. Responsible for initial pllaibn.ing ctit'Stli2tew iti 1 ' !' carpool and vanpool programs, Park-and-Ride Lot Study and State iiin ,.!i.plan:: 'I 111 recommendations for commuter transportation improvements for Sthtd Odverrintietitt. Ite + rttO! Kentucky Department of Transportation to civic and local planningtrtnlpb to prbttllbte sl `t:i programs. Monitored operation of State Employee Vanpool Prograth. k tSearcit i,Mrd 1 r. �Iu:; . proposal for legislative changes to Ridesharing Program (passed by 19713 kentrul '' ier ttl..� ijiil Assembly). Developed or assisted in development of various surveys,inldlludingliStiNteivi1;1*: Commuter Mode Survey,and in interpretation of survey findings.letissisteil in pitpitt•atiM'ii of fi 1!!i various budgets. Designed in-house accounting system for administi`atiolt bf ""10 monies. „;:i i_d Iil IA . j :'I • HII • .il j !I 20130808CityCouncilPacket Page 7 of 172 20130802/jrr Ii ;l MAYOR CITY MANAGER Jason Buelterman 0:1°! Diane Schleicher CITY COUNCIL �/CV'� CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown Jan Fox "a CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 8,2013 Item: Quarterly Report Explanation: Planning&Zoning Department—April 1 through June 30, 2013 Budget Line Item Number(if applicable): N/A Paper Work: ✓ Attached * Audio/Video Presentation ** * Electronic submissions are requested but not required. Please email to jleviner@a,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912) 472-5031 /dotto@cityoftybee.org Comments: none Date given to Clerk of Council: July 29, 2013 * * * P.O. Box 2749—403 Butler Avenue, Tybee Island,Georgia 31328-2749 *Certified (866)786-4573—FAX(866) 786-5832 A City of www.cit oft�ybee.org `Aix_ Ethics I� 20130808CityCouncilPacket Page of 72 2011C1bal PLANNING&ZONING DEPARTMENT Quarterly Report 04/01/2013—06/30/2013 BUILDING PERMITS REVENUE THIS QUARTER 2009 Permits* $ 175.00 BUILDING PERMITS NEW YTD REVENUE 2010 Permits * -- 1st Quarter 194 $ 59,809.05 2011 Permits * -- 2"d Quarter 219 82,609.45 2012 Permits * 389.25 3rd Quarter 2013 Permits 82,045.20 4th Quarter TOTAL 2nd QTR $ 82,609.45 YTD TOTAL 413 $ 142,418.50 *Re-inspection fee,engineering fee,added scope/value to permit,etc. NEW CONSTRUCTION SINGLE-FAMILY COMMERCIAL REVENUE 1st Quarter 5 1 $49,141.80 2"d Quarter 5 -- 33,220.50 YTD TOTAL 10 1 $ 82,362.30 TOTAL REVENUE THIS QUARTER ACCOUNTS RECEIVABLE PROCESSED REVENUE Building Permits $ 82,609.45 Engineering fee 1 $ 175.00 Accounts Receivable 175.00 Zoning Actions 1,575.00 ZONING ACTIONS PROCESSED REVENUE TOTAL 2"d QTR $ 84,359.45 Site Plan 3 $ 750.00 Variance 3 200.00 TOTAL REVENUE YTD Special Review 1 500.00 15t Quarter $ 63,821.55 Map Amendment 1 -- 2"d Quarter 84,359.45 Text Amendment 6 -- 3`d Quarter Subdivision/Recombination 1 125.00 4th Quarter TOTAL 2nd QUARTER 15 $ 1,575.00 YTD TOTAL $ 148,181.00 STAFF TRAINING Dianne Otto Biggert-Waters Flood Insurance Rate Changes,ASFPM webinar—04/02/2013 Coastal Technical Update, GA DNR webinar-04/08/2013 Local Issuing Authority Update, GA DNR/EPD workshop, Hinesville—04/15/2013 Chatham County Hurricane Conference, CEMA,Savannah—04/23/2013 NIMS 402 Executive Briefing for Incident Command System, GEMA training,Savannah—04/29/2013 Customer Service Training,Tybee Island Tourism Council,Tybee-04/30/2013 2013 Spring Conference, Georgia Planning Association, College Park-05/01/2013 What are Wetlands REALLY Worth,Anyway?, GAFM NAI Committee,Assoc.of State Wetland Mgrs.webinar—05/15/2013 IS-00909 Community Preparedness:Implementing Simple Activities for Everyone, FEMA online course—06/12/2013 Georgia's Coastal Flood Damage Prevention Model Ordinance, GA DNR workshop,Savannah—06/21/2013 CRS Changes to the New Manual, ISO/GAFM,Savannah—06/28/2013 Jerris Bryant Customer Service Training,Tybee Island Tourism Council,Tybee—05/01/2013 Damage Assessment Training, GEMA/CEMA,Savannah—05/14/2013 Ray Hord Chatham County Hurricane Conference, CEMA,Savannah—04/23/2013 Damage Assessment Training, GEMA/CEMA,Savannah—05/14/2013 7.28.13 20130808CityCouncilPacket Page 9 of 172 20130802/jrl 7/30/2013 Planning & Zoning Department Planning & Zoning Building Department 2013 Permits Revenue Issued j 15t Quarter 194 $ 59,809.05 Quarterly Report 2nd Quarter 219 $ 82,609.45 April - May 2013 Planning & Zoning Department Planning & Zoning Department New Construction Jan. Mar. Total Revenue Single- 2010 $46,018.00 2013 Commercial 2011 $33,512.25 Family 1st Quarter 5 1 2012 $56,524.80 2 1d Quarter 5 2013 $63,82135 'Building Permits,Accounts Receivable&Zoning Actions Planning & Zoning Department April-June Total Revenue* 2010 $50,678.80 2011 $47,747.65 2012 $25,456.50 2013 $84,359.45 *Building Permits,Accounts Receivable&Zoning Actions 1 20130808CityCouncilPacket Page 10 of 172 20130802/jrl ED CY rF ` V CD CD v� X CD ED D O I C4? - Q 130 19 —n rri ..._-;.,...4..- . _ . • 0 ..-.0 ,.. Go > 0 is CD 0 = CD CD r1 CD 3 N) CD 0 = N r+ W 20130808CityCouncilPacket Page 11 of 172 20130802/jrl r- I! — = O 0 co �, E - CD CD r- CD 1-pt-FII-1 COD _ TIC'D -p -% `G V3 CD CD xi = -! -11 _1 0 -o CD CD EDF CD 111111.1P -0 O 0 m -% CD - 9) =II = -• • W - } l I -, O O ='' = "1 _ 3 = _,, w r7. 1, 0- ..,...: ___,LA /. 1‘.. „..,, _. a) „,, 0 . ,,,, -,-, . -% < -% m -- = (7 u) 0) < c Fp I: r-F c � o � o C1) x77,' 3 -0 (—l- es cp 9) d7 m r+ = —. 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CD n ` ' ) t- Mk C 7) U) C \ 0 CD � CZ r CD O CD G cD a O r+ r+ () N 3 C CD C Cv CZ CD — 00 C7 CD p' �• 0) 3 Q 3 3 fl) cD g N cn CD cn C O CM O �) 0 = m 3 n Q° �• • r �' CD Q) m ( l- '41/1116"NIA 3 o CD CD cD o -% ncon cD CD ic o (7 (� �. 1G m Q v m v o cn C7 5 O N O C cD < - 0 n 0 (D a 0 � CD 0 m -, CD 0 r+ CD O 0 + o . CD U) 2C 1 uncilPacket Page 15 of 172 20130802/jrl 0 71 71 (n CD SD ED �• E CD A 0 °0) C CD (1) n C CD• •N 1' 1' 4 N O O N 1' 1-' (0 C3i 4 6) cp ® Cl_� (11--Mwm)Pl 201' _ __ Page 16 of 172 20130802/jrl 08/02/2013 City of Tybee Island Police Department Quarterly Report 1ygEE ISLAND 'i � - p0L{GS- Presented by: Chief of Police Roberti.Bryson ® Statistical Data- April Calls for Service: 902 ime� Arrests: 92 gr Traffic Citations: 299 Traffic Counter: 207,605 Eastbound 'I 197,794 West bound �" Vehicular Accidents: Reports: 22 s.yr Departmental: 0 ��s'Rli��.. Special Events: _ Orange Crush v':r: Beach&Bike Patrol in Full Operation "•r,"•iee r,om a v�• IPStatistical Data- May Calls for Service: 1007 Arrests: 130 Traffic Citations: 347 � r Traffic Counter: Eastbound 221167 West bound 233412 Vehicular Accidents: f- j, 9 Reports: Departmental: 0 I Special Events: Chief Bryson attended training in Israel Beach Bum Parade 1 20130808CityCouncilPacket Page 17 of 172 20130802/jrl 08/02/2013 Statistical Data-June Calls for Service. 940 Arrests: 114 Traffic Citations: 287 Traffic Counter: Eastbound275154 ' 114. a 6,41'F-97 West bound 276981 Vehicular Accidents: - "'■ —"� Reports: 24 i 111_ Departmental: o . Special Events: - -1 - °Beach&Bike Patrol in Full Operation aom...e nom cooyu.e��. Neighborhood Watch � \V dtch 411 e rye ti ,;e `f� rr S i:s cal came from OC Welch Ford in ezchan9e foi 2 cats tli al weie seized during Orange Crush 2 20130808CityCouncilPacket Page 18 of 172 20130802/jrl 08/02/2013 In Closing Thank you for your time and attention. It is our pleasure to serve the residents, businesses and visitors of Tybee Island. 3 20130808CityCouncilPacket Page 19 of 172 20130802/jrl 08/02/2013 DPW Quarterly • Report 011, !� 4th Quarter FY 2013 Heavy Construction Projects *8th Street Crossover:Cost$21,008.92 *Tree Replacements on Butler Ave&14th Street:Cost $19,919.76 'Alley 3 Drainage Project:Cost$107,441.27 r a.�, ft S MAINTENANCE *Facilities, Restrooms,8 Parks: Cost $60,354.65 *Landscaping:Cost$74,485.80 *Street Trash:Cost$44,009.09 *Beach Trash ti Recycling:Cost$29,537.50 *Signage: Cost$425.63 *Beach Swings,Mobi-Mats, &Cros s: Cost$2,925.00 \ '-Drainage:Cost$6,502.64 1 20130808CityCouncilPacket Page 20 of 172 20130802/jrl 08/02/2013 • Building Maintenance *Change Machines for Parking: Cost $950.00 *Baseball Dugout: Cost$1,000.00 I Fill .' � � •�- .. a+IUPP1 Holidays, Festivals, Et Events `Orange Crush: Cost 54,188 00 60.5 Labor Hours,10 Tons of Trash *Coastal Empire Cycling Fest: Cost$659.19,10 Labor Hours Beach Bum Parade: Cost$1,597.45,24 Labor Hours 4)41 tia 2 20130808CityCouncilPacket Page 21 of 172 20130802/jrl 08/02/2013 Total Work Orders &t Requests for Work: 106 *YMCA:12 *Campground:3 *Police Dept.:3 *MSC.2 *Fire Dept.:9 *Lifeguards:7 *DPW:9 *Facilities,Parks,&Restrooms:23 *City Hall&Residents:21 *TEMA:1 *Water Dept.:0 *Parking Services:16 Total Fleet Work Orders: 161 Campground: 1, Cost for Parts:$15.62 *Police Dept.: 32, Cost for Parts:52,379.13 *Fire Dept.: 4, Cost for Parts:$218.53 *DPW: 92, Cost for Parts:$14,700.24 *Water Dept.: 6, Cost for Parts:$725.34 *Parking: 4, Cost for Parts:$216.42 *Ocean Rescue 14, Cost for Parts:$1,428.79 *Parks @ Rec: 4, Cost for Parts:$338.68 Building Ma t.:4, Cost for Parts:$179.59 Total cost for parts: $20,202.34 '.•!9..ise � . • 1 • 4 Major Purchases y AD Williams-Paving Logan,Bright,£t 6'h Streets:$37,950.00 AD Williams-Paving Alley 3:$20,250.00 Total Purchases 238 Purchase orders have been made this quarter,amounting to$205,315.20 20130808CityCouncilPacket Page 22 of 172 20130802/jrl 08/02/2013 Completed training classes and attendees Master Gardener Certification Class -Mike Shuler -Joel Rodriguez DPW Yard-Total Tonnage 302.3 Organic-32 Hauls . Construction Debris-251 Tons,44 Hauls Compactor-7.07 Recycled Tons, 17.2 Garbage Tons,4 Hauls Metal- 14.2 Recycled Tons, 12.9 Garbage Tons, 6 Hauls South-end Business District Compactors-Total Tonnage 96 Atlantic Ave Recycling-24.8 Tons, 12 Hauls Lovell Ave-71.2 Tons,8 Hauls 4th Qtr. Facility Application $10 Et Permit Revenues $15,845 59 $8 $7 I $6 rg 55 ° $3 3$ ' X2012 518,920 52 • 2013$16,075 51 50 e s¢ a F it e �' 0¢ 0¢a e ¢� G`e c°°tea 0°,4¢c Via et- �a� •¢ s°`c 4 20130808CityCouncilPacket Page 23 of 172 20130802/jrl 08/02/2013 Applications Et Permits Processed this Qtr. #444 160 140 120 ^ 100 . 80 60 - ----- - — ---- 4-2012#426 40 - _,. - -- 42013#444 `l e a `!- a b 5 0eae �e�s et (5\c(`Qat e �c�`QaeeF ccet ec� ems. `al eee boa �a� as Permits and Rentals Summary Our total revenue for this quarter,is down a bit from the same quarter in 2012. The number of Guard House rentals were down from this time last year,which is most of the difference. Also,there wasn't as many weddings this quarter,as in the past. More than normal coming in August. 'As you can see in the previous slide,Karen has been very busy with processing applications and permits for the upcoming quarter. THANK YOU FOR WATCHING THE DEPARTMENT OF PUBLIC WORKS ; ? "ARTERLY REPORT ,« kolt:I. Please s y our fac 1 ty aril k out our new Single-Stream Recycling Co pactor! 20130808CityCouncilPacket Page 24 of 172 20130802/jrl 5 MAYOR CITY MANAGER Jason Buelterman Diane Schleicher CITY COUNCIL ° CITY CLERK Wanda Doyle,Mayor Pro Tem Janet LeViner Barry Brown Jan Fox I CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover '}, �r Paul Wolff CITY OF TYBEE ISLAND To: Diane Schleicher 26 July, 2013 CC: George Reese Summary of the Wastewater Treatment Plants Activities for the Past Quarter 1 April, 2013 thru 30 June, 2013 Grounds Maintenance The trash was picked up daily and the grass was cut. Operations and Process Control Digesters were filled and decanted from daily. pH samples were collected from the Influent and Effluent on a daily basis. The press was run 7days a week since may, because of the higher flows. It was run for at least 12 hours each day. The plant is checked out at least once each day. On weekends it is checked by Richard Harnage and myself. The plant is running very good and we are still getting low numbers on our tests. The percentages on the sludge cake solids are very high. The average Effluent flow for the quarter was .835 MGD Maintenance Clarifiers and Digesters were hosed off daily. The UV contact chamber was cleaned daily as well. Buildings were cleaned and all other equipment is inspected daily. Some springs were replaced on the Press's conveyer and a new air Compressor was installed. Preventive maintenance is done according to schedule. We are now using a computer maintenance program to track and report all maintenance. Laboratory Lab results outline the fact that the plant is at peak running condition. All test results are well within permit limits. Microscopic examination shows that there is a healthy variety of organisms within the system. NOTE The averages outlined below are for the 2nd quarter 1013 INFLUENT INFLUENT EFFLUENT EFFLUENT BASIN TSS DIGESTER PRESS TS DIGESTER TSS BOD TSS BOD AVERAGE TSS AVERAGE TS AVERAGE AVERAGE AVERAGE AVERAGE 6,749 AVERAGE AVERAGE 162.55 230.55 6.17 6.44 mg/L 11,854 mg/L Mg/L mg/L mg/L _ mg/L 26.07% 1.21% ENTEROCCI FECAL TOTAL SLUDGE WET LBS AVERAGE REMOVAL REMOVAL AVERAGE COLIFORM PHOSPHORUS TO PRESS DISPOSED FLOW EFFICIENCY EFFICIENCT AVERAGE AVERAGE TOTAL OF,TOTAL TSS BOD <1/100 <1/100 16.76 747,807 435,190 .835 MGD mg/L mL Mg/L Gallons Pounds 96% 97% Stanley C. Bearden Wastewater Superintendent P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 20130808CityCouncilPacket (866) 786-45%F (r§66) 786-5737 20130802/jrl www.cityoftybee.org MAYOR CITY MANAGER Jason Buelterman e " Diane Schleicher s CITY COUNCIL CITY CLERK Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown Jan Fox I CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover Paul Wolff CITY OF TYBEE ISLAND 2nd QUARTER REPORT WATER DEPARTMENT 4-1-2013 THROUGH 6-30-2013 The wells are in good shape and there have been very few problems with them. The new water meters are being installed and the installation should be complete by November. There have been a total of 350 installed so far. The new sewer line is also going well, with a total of 2,000 feet installed so far. There are no major problems to report. P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 20130808CityCouncilPacket (866) 786-45%F (r§66) 786-5737 20130802/jrl www.cityoftybee.org 08/02/2013 01 is Finance Department Quarterly Report for Period Ending April 1.2013 to June 30.2013 111111=11111 Mika% CASH DISBURSEMENT'S I. Filed quarterly Sales and Use Tax Report: 2. Filed yearly Hotel Motel Tax Report: 3. Processed 1298 payroll checks direct deposit: 4. Processed 313 Accounts Payable Checks: 5. Processed 793 Purchasing Card charges:S420.081.13 6. SPI..OSf 2003 expenses S 63.609.94. 7. SPLOS't 2009 expenses S 81.888_25: 8. The Inscntory was re limed for GIRMA:Property& Liability additions&deletions 9. Prepared R005 for I ett is Ate Demolition and Road Resurlacinn: Ur 10.Updated schedule.completed rating application for GIRMA and filed for renewal of property and liability insurance for the city's assets; 11.Began preparation's of annual Fiscal Year's June 30.2013 audit and yearend closeout: 12.Prepared Fiscal Year 2013-2014 Annual Operating and Capital Budget for adoption by the City Council on June 26.2013: 13.Worked with GEFA for capital loan: 14.Prepared a Fit el51 Year Capital Improvement Plan for of the city's capital projects:and 15.Opened additional checking accounts for the cities funds for t■ater and sewer.re\olt inn loan. municipal court.and criminal cash bonds. 1 20130808CityCouncilPacket Page 27 of 172 20130802/jrl 08/02/2013 0 Is 11111.111111 REVENUE COLLETIONS 1. 7574 water bills totaling$595,537.35; 2. Received 414 payments for hotel/motel tax totaling$560,922.83; 3. Received 3432 parking citation payments totaling$118,055.50: 4. $87411.20 in liquor and beverage taxes 5. Sold 724 parking decals:and 6. Counted 5255.412.01 in parking coins. * � in% UTILITY BILLING I. Billed 75.398.000 gal in water consumption; 2. Billed$723,802.31 Water/Sewer/Garbage charges: 3. Changed out 74 Meter;and 4. 45 new residential water&sewer accounts. 2 20130808CityCouncilPacket Page 28 of 172 20130802/jrl 08/02/2013 r. er's End Campground 8. R.V. Park r. ti z.■ Quarterly Report • Q4, Fiscal 2013 RIVER'S END CAMPGROUND t RV PARK Monthly Report Customer Satisfaction Survey River's End Guest Survey Time Period:8.1.12.8.1.13 0. A Rating Range:1-5 #of Composite Scores: Responses Average Overall Rating 4.4 B+ 180 Average Service Rating 4.7 A 116 Average Facility Rating 4.3 B+ 153 Average Site Rating 4.5 A- 113 Average Cabin Rating 4.6 A- 10 Average Restroom Rating_ 4.4 A- 95 Total Rating: 4.4 B+ April —June 2013 4r �. •Adhere&Contribute to Budget Process •Capital Improvement Planning •Facilitate Revenue Projections for FY14 •Methodology/Compliance-Reservations=Liability Account •Licensing&Purchase Page Link-Travel Insurance •Music&Motion Picture Licensing for Campground •Marketing Plan for 2014 Revision 20130808CityCouncilPacket Page 29 of 172 20130802/jrl 08/02/2013 Administration - Retail • End of FY storewide inventory •Updated comprehensive inventory list-vendors&cost • Placed mid-season Summer orders and early FY14 orders-while overcoming June spending&hiring freezes! 08/02,7013 11111111111".1111- 1111114 Administration — 'Web Savy' •New website-designed in-house&administered by CG staff •Travel insurance purchase page link w/in confirmation emails&option to buy link listed on website: www.riversendcampground.com •Splash page for advertisers on Wi-Fi home page C8,01 01 5 Building our Brand... •Updating of all advertising to new Campground logo •New River's End CG blog via AGS-on website: www.riversendcampground.com • Increased social media presence(FB,Twitter, Pinterest,YouTube) RIVER'S END CAMWMYND6 RYP K 08/02/7013 2 20130808CityCouncilPacket Page 30 of 172 20130802/jrl 08/02/2013 G�est Expectations & 'Good Vibrations' •Guest information handbook created for in-house guests •Updated information kiosks throughout Campground •Introduce weekly movie board at Pavilion 08/02/2013 Other Items. . . •Updated'Facility Rental Agreement'&revised administrative&check-in/check-out SOPs •All employees attended Tybee Tourism Council's customer service training offering •Conducted'Hurricane Evacuation Training'& Inclement Weather/Emergency SOP training w/CG staff&hosts 08/727013 Upcoming Excitement! • Rack card mailouts to all GA Welcome Centers in August! • Correspondence to all Good Sam,Family Motor Coach Association,Coachmen Owners Association members in the SE United States • Rally season is'cranking up'for Fall/Winter! • Swamp City Productions coming in October to film our new promotional video for Campground! 08 02 2013 5 3 20130808CityCouncilPacket Page 31 of 172 20130802/jrl 08/02/2013 lbjl° • whem ph it I @citvoftvbee.orq 4 20130808CityCouncilPacket Page 32 of 172 20130802/jrl MAYOR CITY MANAGER Jason Buelterman ♦ Diane Schleicher alk '0 CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown »' Bill Garbett CITY ATTORNEY Paul Wolff Edward M. Hughes Torn Groover ocgotO Jan Fox 'o CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 8, 2013 Item: Alcohol License Request-Retail Beer/Wine-Package Sales Only, Consumption on Premises Prohibited Sunday Sales (new owner-replacing Tybee's Bait and Tackle at Lazaretto) Explanation: — Tybee Island Bait and Tackle Business License Number: 02627 Budget Line Item Number(if applicable): - Paper Work: X Attached* Audio/Video Presentation** Electronic submissions are requested but not required. Please email to ilex iner(a:cityofty bee.o rg. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Sharon S. Shaver Phone/Email: 912 472-50721 sshaver(a�ci yoftirbee.org Comments: Date given to Clerk of Council August 1, 2013 * * * P.O. Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified* (866) 786-4573—FAX(866) 786-5737 City of it�}1,, cs 20130808CityCouncilPacket www'FIa�ge°.i3�bf'�'f2°Cg Q�I RECEIVED r7,2Z 3 CITY OF TYBEE ISLAND ALCOHOL LICENSE APPLICATION i', z Application is hereby made for a license to do business within the City of Tybee Island as a dealer in alcoholic as indicated below: LICENSE CLASSIFICATION FEE CHECK Notice: The applicant-Retail Beer/Wine-Package Sales Only,Consumption on Premises Prohibited $ 350 V! for a license shall be a IRetail BeerLWine-Sale by Drink for Consumption on Premises Only 575 citizen of the United , Retail Liquor-Sale by Package Only,Consumption on Premises Prohibited 650 States, a resident of t - Chatham County, and I Retail Liquor-Sale by Drink for Consumption on Premises Only 1,250 _ owner of the business Retail Liquor-Sale by Package&Drink both in One Building under One Ownership 2,000 or if a corporation, Sunday Sales-Sale by Drink for Consumption on Premises Only 150 / _ partnership or other Sunday Sales-Package Sales Only 50 V legal entity is the Wholesale Beer 765 owner, a substantial Wholesale Liquor 1,504 _ and major stockholder Wholesale Wine - 150 or the applicant may be Distiller,Brewer,or Manufacturer of Alcoholic Beverages 300 the manager of the Special Event-Public or Private Property-Beer,Wine(no current license)per event 50 business charged with Special Event-Public or Private Property-Beer,Wine(no current license)3 days 100 the regular operation of _Special Event-Public or Private Property-Beer,Wine(holding current license)per event 10 said business on the Special Event-Business Property-Beer,Wine,Liquor(no current license)per event 50 premises for which the Special Event-Business Property-Beer,Wine,Liquor(no current license)3 days 100 license is issued. - Special Event-Business Property-Beer,Wine,Liquor(holding current license)per event 10 Business Name ,• 1 }253 {q Location M r Mailing Address �� ' Phone ("`‘ 1 .e.,;, }` , rr,� '4 .je imi s a f Email Names and Home Addresses of Owners,Partners or Corporate Officers with Ten Percent(10%)Interest in Business Names(attach additional pages if necessary) Date of Birth Home Addresses City,State,Zip Social Security# • r ►.a-iL) qr.'ale--- . If special event,date(s)of event Is business incorporated? 1 . State of Incorporation Date Incorporated Names of landlord of the business location x:,..1 ' N.�`i\S Address Phone (\IA ' 444 1 -'-)1 What other business is conducted at this location? e 'tic•; :.° c-a -4 :c,.s Has application been made for required State and Federal Licenses? 14',.-C Has applicant,any person connected with,or any person having an interest in this business: o ever been convicted of any violation of law other than for a traffic violation? -'',,t o ever served time in prison or other correctional institution? .l"):1 o ever had an alcohol beverage license suspended or revoked at any time in any location? ,'-';n. (if answer is yes,give details) If this application is for RENEWAL of an existing license,enter License Number of existing license If business is an eating establishment,are SUNDAY sales of alcoholic beverages contemplated? lc'', If yes,submit additional affidavit. ALL OF THE FOREGOING INFORMATION IS HEREBY GIVEN AND ALL OF THE FOREGOING STATEMENTS ARE HEREBY MADE ON OATH WILLFULLY, KNOWINGLY,AND ABSOLUTELY,AND THE SAME IS AND ARE HEREBY SWORN TO ME TO BE TRUE UNDER PENALTY OF LAW. Applicant Signatures-- _., G^L„) to i 73 Approval Signature Date r City Manager a to and subsc ;efo} me this �' day of /{ _-A,r Zoning City/l�,+C� i City Gauncil N ry Public JERRI 1A. BRYAN,.T.., 20131:ii. .'.ii.' '~'t'- Co OA Page 34 of 172 20130802/jrl _. may 2.2016 The CONSENT FORM is required for ALL alcohol license applications. CONSENT FORM I HEREBY AUTHORIZE THE TYBEE ISLAND POLICE DEPARTMENT TO REQUEST ANY CRIMINAL BACKGROUND HISTORY RECORD INFORMATION PERTAINING TO ME WHICH MAY BE IN THE FILES OF ANY STATE OR LOCAL CRIMINAL JUSTICE AGENCY. BE IT FURTHER UNDERSTOOD THAT THE PURPOSE OF OBTAINING THIS INFORMATION IS TO SATISFY THE REQUIREMENTS SET FORTH BY THE MAYOR AND COUNCIL OF THE CITY OF TYBEE ISLAND,REGARDING AN ALCOHOL BEVERAGE LICENSE APPLICATION. sc4-4, &ZAN S-6,1„,..)6A it ciso,LeAsicIA •, - FULL NAME(PRINT) I SEX / RACE / DATE OF BIRTH ZtO D.Z (X1 'C (q t, L ' �_ ADDRESS SOCIAL SECURITY NUMBER CITY,STATE,ZIP SIGNATURE / DATE The ACKNOWLEDGEMENT is required for all LIQUOR BY THE DRINK alcohol license applications. ACKNOWLEDGEMENT I declare knowledge and understanding of Municipal Code Section 58-80: There is levied an excise tax on the sale of distilled spirits by the drink in the mount of three percent of the charge to the public for the beverage. 1 — la - IS SIGN URE DATE The AFFIDAVIT is required if SUNDAY SALES of alcohol for consumption on premises are contemplated. Food and beverage sales records prepared by a CPA are required to be furnished to the City upon request. STATE OF GEORGIA COUNTY OF CHATHAM CITY OF TYBEE ISLAND AFFIDAVIT S I, 6 C 4` yy �Jwf , do hereby make this affidavit to be part of my application for an alcohol beverage license ifi the City of Tybee Island to sell distilled spirits, malt beverages and/or wine for the consumption on the remises in my eating establishment on Sunday. Said establishment is located at IA ;tr» si the_ premises 6 5 ,Tybee Island, Georgia. II I am the cpwt f of the establishment known as S .I s 14 L]oL-J 0 .T , .t I hereby further state that at least fifty percent (50%) of the total annual gross food and beverage sales are derived from the sale of prepared meals or food. J —1- 1 — 1L ' SIGN TURE DATE Iy� `` c � Approved / Denied Chief of Police a� ,r h 1 1)Date — ' ,,gl\ c )20130808CityCouncilPacket Page 35 of 172 V 20130802/jrl MAYOR CITY MANAGER Jason Buelterman ak Diane Schleicher CLERK OF COUNCIL CITY COUNCIL Wanda Doyle,Mayor Pro Tern } Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover 9-461, y,�' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 8, 2013 Item: Proposal: Raise the Annual Fire Protection Subscription in Unincorporated Tybee Island from $85/year to $100/year. Budget Line Item Number(if applicable): 100-00-34-2200 (Fire Protection Subscriptions) Revenue Paper Work: N/A Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to ileviner(a,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:OOPM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 7.22.13 P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5737 Cary of www.cityoftybee.org Et hocs 20130808CityCouncilPacket Page 36 of 172 20132 rl Agreement for Fire Subscription Service Calendar Year 2001 In accordance with the City of Tybee Island Ordinances the city agrees to provide fire service to the below named properties located outside the city limits of Tybee Island, Georgia. This is not a contract, service is provided when available and under normal operating conditions. Annual Subscription Fee $ 85.00 (Non-Transferable,Non- Prorated) The following rates apply when services are rendered to a non-subscriber: $500.00 Administrative Fee $500.00 Per Apparatus hour or portion thereof To renew or subscribe for service please fill in the following information and return this form with payment by January 31, 2001. Property Information Owner Name(s): Service Address: Home Telephone: Work Telephone: Mailing Address if different: Signature(s): :am 20130808CityCouncilPacket Page 37 of 172 20130802/jrl MAYOR CITY MANAGER Jason Buelterman ak Diane Schleicher CLERK OF COUNCIL CITY COUNCIL Wanda Doyle,Mayor Pro Tern } Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover y,�' Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 8, 2013 Item: Proposal: Purchase 2 VW Passat's at $25,422 each instead of 2 Dodge Chargers for TIPD Patrol Cars— Price for VW Passat is based on Chattanooga, TN quote which was lowest quote to date. If purchased from dealer in Tennessee, request permission for police staff to travel out of state to pick up vehicles. Budget Line Item Number(if applicable): 100-3210-54-2200 (Police Vehicles) Paper Work: X Attached* Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to j leviner(a,cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:OOPM on the Thursday prior to the scheduled meeting. Submitted by: Diane D. Schleicher Phone/Email: dsch @cityoftybee.org Comments: Date given to Clerk of Council 8.1.13 P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified of (866) 786-4573—FAX(866) 786-5737 Cth ocs www.cityoftybee.org l h 20130808CityCouncilPacket Page 38 of 172 20132 rl mr xO DTTAo)-D-D-DD=�DIEC)I r>aocn-DD< 0 -T03orc)waoD Vj mj Audi Chattanooga Date: 8/1/2013 Name City Of Tybee Island Address Tybee Island, GA 31328 Home Telephone Business Telephone E-Mail 912-341-5171 912-341-5171 rbryson @cityoftybee.org Vehicle 2013 VOLKSWAGEN PASSAT A3237M 4dr Sdn 2.0L TDI SE w/Snrf AT Stock No. VIN Color Odometer V13873 1VWBN7A34DC134362 5 Options RETAIL Retail Price $29,580.00 Savings $4,158.00 Selling Price $25,422.00 Options $0.00 Sub-Total $25,422.00 *Fees $0.00 **SalesTax $0.00 Net Sales Price $25,422.00 Business Tax 0.3000%,TAVT Finance Tax County 0.0000%,TAVT Finance Tax State 6.5000%,Transportation TaxTransportation County 0.0000%, Transportation TaxTransportation State 0.0000% Customer Approval Management Approval Retail payments are an estimate and may vary among lending institutions. Tax rules may vary per state. The final terms of your loan may differ depending on the actual terms of the financial institution's acceptance and are negotiable. Retail Net Sales Price is based on 0 down payment. This quote is valid until:8/01/2013 20130808CityCouncilPacket Page 40 of 172 20130802/jrl Biitler ...Leers 1555 5'.ALE/VI RID, BEt^.UFCI T S.C.29902 (843)522-96.9( 08/01/2013 Buyer: City of Tybee Island I Cell: 403 Butler Avenue Tybee Island GA 31328 Attn: Sgt. Emory Randolph Phone: 912-786-5600 Phone: Fax: Fax: Make: Dodge Make: Model: Charger V8 Police Pkg Model: Year: 2013 Year: Color: t/b/d Color: VIN: t/b/d VIN: Stock#: t/b/d Stock#: Mileage: t/b/d Mileage: ACV: MSRP $33,400.00 Sale Price $22,614.04 Options Included Vinyl Rear Seat $ 107.00 Vinyl Flooring Throughout $ 89.00 Driver's Side Spotlamp $ 178.00 Full Size Wheel Covers $ 27.00 Full Size Spare Tire $ 142.00 Options Total $543.00 Sub Total $23,157.04 DOC Tag 3% Tax Cash Down FOB BEAUFORT, SC BALANCE DUE $23,157.04 Manager Amy Hill Customer Insurance Information Agency Name and Address: Phone No.: Policy No. _ Insurance Company: Comp.: Collision: Effective Dates: Contact: Date: 20130808CityCouncilPacket Page 41 of 172 20130802/jrl MAYOR .,-'";VPS-1.----., CITY MANAGER Jason Buelterman ; ' .--11rFii- -,;x: ..-, ;, Diane Schleicher CITY COUNCIL CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tem b.''.A -. Janet LeViner Barry Brown \ I Jan Fox , Is CITY ATTORNEY Bill Garbett ecb ,..4. Edward M. Hughes Torn Groover Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 5:00PM the Thursday prior to the scheduled Council meenag. hf this form is received after the deadline,the item will be listed on the next scheduled agenda. Conmet1 Meeting Date for Request: August 8, 2013 Item: To request the City Council's approval to transfer $5,844 within the general ftmd's opera i ng End capital budget for fiscal year 2013-2014 from the contingency expense line item to the,Police Department's operating and capital budget. Description: Budget Transfer Explanation: As per the request of the City Council during the June 29, 2013 Council Workshop Session, a requests was made to increase the Police Department's vehiclesdine item budget to cover the cost to purchase two new police vehicles. This change will affect the operating budget and capital budget by$5,844. The Police Department's vehicle capital line item (100.3210.54.2200) will increase from $68,000 to $68,844; increase their small equipment line item (100.3210.53.1600)by$5,000 from$25,000 to $30,000; and decrease the contingency expense line item by$5,844 from $50,000 to $44,156. Budget Line Item Number(if applicable): , Paper Work: _ _X.. Attached* Already Distributed lc):3e Handed Out at Council Meeting(by Requester) Audio/Video Presentation** ** Audio/video presentation must be submitted to the IT department at City Hall By5:00PM the Thursday prior to the next scheduled City Council Meeting TOT • ecprwill be postponed if necessary information is not provided. Submitted by: VI, Phone/ Email: (912) 725O2i/ahudsoncityoftybee.org Comments: -6- * * * . . * P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia M320-2749 * Certified * t City of .1, (866)786-4573—FAX(866)786-5737 Ethics if WWW.cityoftybee.org 44 k -1. 20130808CityCouncilPacket Page 42 of 172 201308020 0 0 O 0 0 0 0 0 0 0 0 0 Q) O O O O O O O O O O O O U q 00 O O O o CD O o o O O -0 a5 co O as ai 7 m N O O 03 - N d .0 a 12 0 0 0 o 0. ..Tir -n- as c0 of W w ea v cri Lc; U d 0 .a E 2 11 co 7 tR 69 63 0 •E - c o a • } O O c ¢ °o o °o o y m C Z Z Z w v o v o O a) a) c.)i = co o u G C .0 L W p m tail co vi �n OL G 9a U a .c as Et Q O Q a) u Q U CL m o c N ca Z LL ¢ a) a) Z F- yr 69 o CO Z 1 0 0 0 0 0 O O O O 0 O O a0 W y o 0 0 0 o O N o 0 0 0 0 o y CM a7 0 o d O o o N oo o o 0 o o W c • pc °o °o_ ¢ o w 0 a) o d W m o N z d o Q z o z w rn g 2 cu a' W m ~ W m W w (!� w uc- 0 u) ..--- u) J z Ul• ¢ ��" \ 0 a u) CI F— fe d W o W o c cn w = V �' V N v W m W W CO 0 -H o o F- o d Z • ° °o W o w ® ~ w m N J O z n 0 ; • U W U O 0 F } Z O ate' �- n W 2 * o ro w c o Q b. .0 c Zvi ' N 0 o ' g W J Q. Z N �_ 0 O Z } ¢ e v vi C U '5 O U U p O O Z. c W O o U o 2 )— 0 M of oo ▪ L 0 Z y o 0 o a U a 2 g U o p'E W 0 Ce a rn 2 CI LL a o m 3 N � P- W o® .? I— o w o 'c 0 U _W °a W U- o a) 0-D J O O p cc w e m 0 o G N 0) co >- P7) m O U) Q w 0 a) -o E E a) as c ccs Z W 0 W W c -p .C- 2 d J U J E cv 12 UQ O j F- CV , a) 2 2 ¢ Z . E co a o O > > 0 fl. ¢ --pp °' co d d c¢ ii p m s � w >. `o CD m = us c m d °' y m E C 0 E p nU•G- = 0. c y y cti c cCI 209F3 :08CittCouncilPacket o J o Page 43 of 172 in 20R308(32/jrl in cr, ca 0 0 N c; 0 o. a MAYOR ---"----- ,4cif.E sfiN CITY MANAGER Jason Buelterman ''X.Y'''t* •s. ':-I.-4.,, Diane Schleicher /9/,,r !;.;`10 Vc:7.,:-,6N, .-4 ':;;-:, ,:ff,:,c.\ CITY COUNCIL ' 04,'441.. ' 1. , .,**?'' \ CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tem OLA..,. ts Janet LeViner Barry Brol,vn Jan Fox ‘, , .// ; CITY ATTORNEY , \\ 4i Bill Garbett 47,,, 4i/ Edward M.Hughes Torn Groover .1P':141ta oolk:> Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 5:00PM the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 8, 2013 t ]Item: To request the City Council's approval allow three members of the police department to travel to Tennessee to pick up the new police vehicles. - , Description: Out of State Employee Travel Request 0,4 . , Explanation: The Police Department is requesting the council s approval to allow three police department employees' permission to travel out of state to Tennessee to pick of the two new police vehicles Budget Line Item Number(if applicable): Paper Work: — Attached* Already Distributed To Be Handed Out at Council Meeting(by Requester) Audio/Video Presentation** ** Audio/video presentation must be submitted to the IT department at City Hall By 5:00PM the Thursday prior to the next scheduled City Council Meeting \--,, TE,k Request will be postponed if necessary information is not provided. Submitted Phone/Email: (91 ) 4725O2l/ahudsoncityoftybee.org Comments: Date given to Clerk of Council * * * * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 * Certified * (866)786-4573—FAX(866) 786-5737 , City of , „st. Ethics $1'," www.cityoftybee.org 71141"Am II" 20130808CityCouncilPacket Page 44 of 172 2013081124N MAYOR - CITY MANAGER Jason Buelterman r►. Q Diane Schleicher CITY COUNCIL LI CLERK OF COUNCIL Wanda Doyle,Mayor Pro Tern Janet LeViner Barry Brown Jan Fox CITY ATTORNEY Bill Garbett Edward M.Hughes Tom Groover Paul Wolff CITY OF TYBEE ISLAND City Council Agenda Item Request Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the deadline,the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 8, 2013 Item: Public Hearing Explanation: Special Review—Audrey Casey for Tybee Lights Condominium Association; 106-116 Butler Ave. units A, B, C; Zone R-T; consideration of request to alter and remove vegetation Budget Line Item Number(if applicable): N/A Paper Work: ✓ Attached * Audio/Video Presentation ** * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Dianne Otto Phone/Email: (912)472-5031 /dotto@cityoftybee.org Comments: none Date given to Clerk of Council: July 29, 2013 * * * P.O.Box 2749—403 Butler Avenue,Tybee Island, Georgia 31328-2749 *Certified (866) 786-4573—FAX(866) 786-5832 City of I Ethics www.cityoftybee.org v LLB 20130808CityCouncilPacket Page 45 of 172 201308M/jrl Yl PLANNING COMMISSION NOTICE OF DETERMINATION Meeting date: July 16, 2013 Petitioner: Audrey Casey for Tybee Lights Condominium Association Project Name/Description: 106 through 116 Butler Ave.; units A, B, C Action Requested: Special Review Special Review X Subdivision: Site Plan Approval Sketch Plan Approval Conceptual Zoning Variance Preliminary Plan Approval Amendment to Zoning Map Final Plat Approval Text Amendment to Land Development Code Minor Subdivision Major Subdivision Petitioner has met all documentation requirements, all external approval requirements, and all code requirements, except for the following: VOTE FOR AGAINST COMMENTS Bishop X Motion to approve Borkowski X Second Bramble X Callahan X Marion Absent McNaughton X Parks Chair The Planning Commission recommends: ® Approval ❑ Denial ❑ Continued Planning Commission Chair: Date: Planning &Zoning Manager:,. L4:51,,,", ,o Date: /- I -13 20130808CityCouncilPacket Page 46 of 172 20130802/jrl 4,11. 6111r2 STAFF REPORT PLANNING COMMISSION MEETING OF: July 16, 2013 CITY COUNCIL MEETING OF: August 8, 2013 LOCATION: 106 through 116 Butler Ave.,units A,B,C PINs: 4-0004-03-012 through-029 APPLICANT: Audrey Casey for Tybee Lights Condo Association OWNER: Tybee Lights Condo Assoc. EXISTING USE: 18-unit condominium building PROPOSED USE: same ZONING: R-T USE PERMITTED BY RIGHT: No APPLICATION: Special Review COMMUNTTY CHARACTER MAP: Arts,Eats,Eco-business Corridor PROPOSAL: The applicant represents the Tybee Lights Condominium Association. The request is removal of vegetation at 106 through 116 Butler Avenue. The applicant also stated a request to remove trash. Staff advised that city approval or a permit were not required for trash removal. ANALYSIS: Mr. Brad Gane of the Department of Natural Resources Coastal Resources Division recently issued a Letter of Permission(LOP)to the Tybee Lights Condominium Association. The LOP allows pruning of existing vegetation adjacent to the building (oleander and pampas) and permanent removal of an invasive species known as salt cedar. All work is to be accomplished using hand tools. Herbicide would be used to destroy the salt cedar. Per the LOP,because the work would occur during turtle nesting season the condo association must consult with a DNR Sea Turtle worker prior to beginning the project. Staff has provided the applicant with the name and phone number of the local DNR Sea Turtle coordinator. Special Review approval of the proposed project is required by Land Development Code (LDC) Section 3-100; Beach,Dunes, or Vegetation Disturbance/Crossover Maintenance and Construction: It shall be unlawful for any person in any manner to damage, destroy, remove, or alter in any way the beach, dunes or vegetation thereon in the area within the jurisdiction of the Department of Natural Resources under the Shore Protection Act (O.C.G.A. 12-5-230, et seq) without having first obtained the proper federal, state and local permits. Special review shall be required for any alteration, construction or disturbance of beach, dunes or vegetation thereon including the alteration or construction of dune crossovers;provided, however city projects, approved special events or the maintenance of existing dune crossovers, including the replacement of supports, decking boards, pilings and or handrails, for placement in the same location as then currently exist, shall not require special review. Within any area within the jurisdiction of the Department of Natural Resources under the Shore Protection Act (0.C.G.A. 12-5-230, et seq.), there shall be a ten (10)foot setback measured from the landward toe of the landward-most dune as delineated by the Georgia Department of Natural Resources. • 4 Section 5-070, Standards for Special Review Land uses listed in Article 4 of this Land Development Code that are permitted after special review must follow an administrative procedure prior to the issuance of any land development permit. 20130808CityCouncilPacket Page 47 of 172 20130802/jrl (A) Review criteria. The planning commission shall hear and make recommendation upon such uses in a district that are permitted after special review. The application to establish such use shall be approved by the mayor and council on a finding that: (1) The proposed use will not be contrary to the purpose of this Land Development Code; (2) The proposed use will not be contrary to the findings and recommendations of the master plan; (3) The proposed use will not be detrimental to the use or development of adjacent properties or the general neighborhood or adversely affect the health and safety of residents and workers; (4) The proposed use will not constitute a nuisance or hazard because of the number of persons who will attend or use such facility, vehicular movement associated with the use, noise or fumes generated by or as a result of the use, or type of physical activity associated with the land use; (5) The proposed use will not be affected adversely by the existing uses of adjacent properties; (6) The proposed use will be placed on a lot which is of sufficient size to satisfy the space requirements of said use; (7) The parking and all development standards set forth for each particular use for which a permit may be granted will be met. (B) Additional mitigation requirements. The planning commission may suggest and the mayor and council may impose or require such additional restrictions and standards (i.e., increased setbacks, buffer strips, screening, etc.): (1) As may be necessary to protect the health and safety of workers and residents in the community; and (2) To protect the value and use of property in the general neighborhood. (C) Adherence to requirements. Provided that wherever the mayor and council shall find in the case of any permit granted pursuant to the provisions of these regulations, noncompliance of any term, condition, or restrictions upon which such permit was granted, the mayor and council shall rescind and revoke such permit after giving due notice to all parties concerned and granting full opportunity for a public hearing. (D) Permit longevity. If a building permit or other preparations or conditions are required prior to implementing special review approval granted by the mayor and council such permitting or other preparations or conditions must occur within 12 months from the date of special review approval. Such approval is based on information provided in the application. Building permits may only be granted for plans consistent with the approved application. Any deviation from the information submitted will require separate approval by planning commission and mayor and council. In the event of a hardship or other extenuating circumstance the permit holder may apply to the designated city official for a one-time extension of permit approval. Permit extensions may not be approved in extenuating circumstances for a period of no more than 180 days. Should the permit not be exercised in the extension period it will expire. • 4 The general character of the area surrounding the Tybee Lights property is fully developed residential, including single-family and multi-family dwellings. The Tybee Lights condominiums have views of the Atlantic Ocean. Located near"the curve,"the adjacent dune field is smaller than that of most other oceanfront properties. The property is within the R-T,Residential Tourist District. Section 4-050(D) of the LDC describes the district: The purpose of this district is to provide for areas where tourists and residents are mixed. Development in this district is primarily residential; however, limited accommodations are made for the housing of the tourist population visiting overnight, weekends, weeks, or extended periods. [Section 4-050(D)] The description from the Comprehensive Plan of the Arts, Eats, Eco-business Corridor Community Character Area reads: 20130808CityCouncilPacket Page 48 of 172 20130802/jrl