HomeMy Public PortalAbout08) 7E Comprehensive Annual Financial Reports Year Ended 2018-06-30AGENDA
ITEM ?.E.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: February 19 , 2019
TO: The Honorable City Council
FROM: · · · Bryan Cook, City Manager 1f
. . .· ~.Y.:, Susan Paragas, Administrative Services Director .
I,
SUBJECT: COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR
' :ENDED JUNE 30, 2018
RECOMMENDATION:
It is recommended that the City Council consider the recommendation from the Audit
Committee to receive and file the following reports:
1. Comprehensive Annual Financial Report (CAFR) for the year ended June 30 , 2018
(Attachment "A");
2. Single Audit Report for the year ended June 30, 2018 (Attachment "B");
3 . Independent Accountants' Report on Applying Agreed-Upon Procedures Related to
the ArtiQie Xlll-8 Appropriations Limit Calculation (Gann Limit) (Attachment "C"); and
4 . Auditor's Communication to the City (Attachment "D").
BACKGROUND:
1. In November 1979, Proposition 4 was approved by the voters adding Article XIIIB,
also known as the Gann Limitation, to the State Constitution to ensure that limits
were placed on all state and local government appropriations . These
appropriations calculations must be approved by the City Council on an annual
basis.
2. In June 1990, the voters of Cali'fornia approved Proposition 111 which revised
the annual adjustment factors applied to the limit and each year thereafter.
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3. On June 20, 2017, the City Council adopted Resolution No. 17-5263 confirming the
factors used for calculating the annual appropriations limit for the Fiscal Year (FY)
2017-18 City Budget.
4. On July 18, 2018, the Administrative Services Department received notice from the
Government Finance Officers' Association (GFOA) that the City received the
Excellence in Financial Reporting Award program for its FY 2016-17 CAFR.
5. On, January 25, 2019, the Audit Standing Committee (i.e. Councilmember Chavez and
Councilmember Yu) met with City staff and audit staff from Vavrinek, Trine, Day &
Company, LLP (VTD) and discussed the results of the field work and audit.
ANALYSIS:
Financial Reporting
A CAFR is a set of United States government financial statements comprising the
financial report of a state, municipal or other governmental entity that complies with the
accounting requirements, (i.e., Generally Accepted Accounting Principles (GAAP)),
created and circulated by the Governmental Accounting Standards Board (GASB).
The CAFR accounting structure provides for standardization of financial reporting. All
levels of government including federal, state, local and municipal, produce a CAFR to
document an accurate picture of institutional funds, enterprise or financial holdings,
assets and total investment incomes for those government and nongovernmental entities
using the report.
Single Audit
In addition, as a recipient of federal grant funds in past years, the City has been required to
be in compliance with the requirements of the Office of Management and Budget Circular
A-133, Audits of States, Local Governments and Non-Profit Organizations. The process, to
ensure that the City is in compliance with this Circular, commonly known as the "Single
Audit". For the FY 2017-18, the City received in excess of$750,000 in federal grant monies,
therefore a Single Audit and corresponding reports was necessary.
Auditors
It is industry standard to request proposals from qualified Certified Public Accounting (CPA)
firms for an initial three-year period to audit its financial statements, with the option to
renew the contract for an additional two fiscal years, for a total of five years. The City
selected VTD in the spring of 2016 for auditing services beginning with the fiscal year
ending June 30, 2016, and anticipates contracting with them for auditing services for the
next two fiscal years. A separate request for a contract extension will come to the City
Council in the spring.
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February 19, 2019
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Gann Limit and Other Reports
Article XIII-B (Gann Limit) provides limits to the amount of tax proceeds state and local
governments can spend each year. The limit for any fiscal year is equal to the previous
year's limit, adjusted for population changes and the change in the U.S. Consumer Price
Index or California per capital personal income, whichever is less. A review of the City's
calculations is required by State law and is included as Attachment B. In addition, the
auditors are required by the Statement of Auditing Standards (SAS) to prepare
independent report on internal controls over financial reporting and a schedule of findings
and responses. These documents are included as Attachment C and D respectively.
Audit
VTD has issued an unmodified ("clean") opinion on the City financial statements for the year
ended June 30, 2018. The City also provides a narrative introduction, overview and analysis
of the CAFR in the form of Management's Discussion and Analysis (MD&A). It can be found
immediately following the independent auditors' report.
The City's net position increased by $10,480 from $68.568 million (restated) as of June
30,2017, to $68.578 million as of June 30,2018 as a result of this year's operations. Total
revenues from all sources was $21.3 million and the total cost of all City programs was
$20.3 million. The City's total long-term liabilities increased by $2.7 million during the
current fiscal year. The key factors in this increase are the CaiPERS pension liability ($1.1
million) and Other Post-Employment Benefits (OPEB) liability ($1.6 million).
The General Fund revenues of $14.8 million exceeded General Fund expenditures of
$14.5 million which provided for an excess of revenues over expenditures of $0.3 million.
Further, after the net transfers out, primarily for capital projects, the General Fund realized
an increase in fund balance of $33,872. Primary revenue sources for this fund are sales
tax, property tax and motor vehicle in lieu. The General Fund is responsible for general
services of the City which includes public safety, public works, community development,
community services and administration. The largest expenditure is for public safety, which
was $5.5 million for FY 2017-18.
GFOA Excellence in Financial Reporting Award
Staff once again submitted the FY 2017-18 CAFR to the GFOA for the Excellence in
Financial Report Award and is awaiting the result. The GFOA recognizes innovative
programs, contributions to the practice of government finance that exemplify outstanding
financial management. The award stresses practical, documented work that offers
leadership to the profession and promotes improved public finance.
Audit Standing Committee
For greater transparency and accountability, the City Council appointed an Audit Standing
Committee (Committee), making it directly responsible for monitoring the work performed
by the independent auditor. As outlined in the Audit Committee Charter, also adopted by
the City Council, the responsibilities of the Audit Standing Committee include:
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• Assisting the City Council in monitoring, overseeing and assessing the City's:
:» Accounting and financial reporting processes;
:» Quality and integrity of the City's financial statements, including audits of
the financial statements;
:» Qualifications, independence and performance of the independent auditor;
:» Compliance with applicable legal and regulatory financial accounting
requirements; and
:» Management's ability to evaluate adequacy of internal controls and capably
identify and control risks posed by its current and planned activities.
• Providing an avenue for communication among the independent auditors, City
management and the City Council.
The Committee also has such other duties as set forth in this charter and as directed by
the City Council. The Committee met on January 25, 2019 to discuss the result of the audit,
thus, completing their due diligence as outlined in the Committee Charter and has brought
forward their recommendation to receive and file the CAFR for the year ended June 30,
2018. The Committee will continue to meet throughout this year as well, with staff reporting
back to the Audit Committee.
CITY STRATEGIC GOALS:
Approval to receive and file the CAFR for FY 2017-18 will further City's Strategic Goal to
promote Good Governance.
FISCAL IMPACT:
This action of receiving and filing the CAFR does not have a fiscal impact on the FY 2018-
19 City Budget. However, staff has begun the mid-year budget analysis and will be
incorporating the results of actual spending in the FY 2017-18, as reflected in the CAFR, in
the FY 2018-19 Mid-Year Budget Report, which will be presented to City Council on
February 19, 2019.
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February 19, 2019
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ATTACHMENTS:
A. Comprehensive Annual Financial Report (CAFR) for the year ended June 30, 2018
B. Single Audit Report for the year ended June 30, 2018
C. Independent Accountants' Report on Applying Agreed-Upon Procedures Related to
the Article XIII-B Appropriations Limit Calculation
D. Auditor's Communication to the City Council
City of Temple City, California
Comprehensive Annual Financial Report
Year Ended June 30, 2018
Prepared by:
ADMINISTRATIVE SERVICES DEPARTMENT
Susan Paragas
Administrative Services Director
CITY OF TEMPLE CITY, CALIFORNIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
YEAR ENDED JUNE 30, 2018
SUPPLEMENTARY SCHEDULES
Major Capital Projects Fund
TABLE OF CONTENTS
PAGE
Description of Major Capital Projects Fund .................................................................. 69
Schedules of Revenues, Expenditures and Changes in Fnnd Balances-
Budget and Actual:
Capital Improvements .............................................................................................. 70
Nonmajor Governmental Funds
Combining Balance Sheets ............................................................................................ 71
Combining Statement of Revenues, Expenditures and Changes in
Fund Balances ............................................................................................................. 72
Nonmajor Special Revenue Funds
Description ofNonmajor Special Revenue Funds ........................................................ 73
Combining Balance Sheet ............................................................................................. 75
Combining Statement of Revenues, Expenditures and Changes in Fund Balances ...... 81
Schedule of Revenues, Expenditures and Changes in Fund Balances-Budget and Actual
Permanent Fund ............................................................................................................. 87
Traffic Safety Fund ....................................................................................................... 88
COPS Fund .................................................................................................................... 89
Public Transpotiation-Prop A Fund ............................................................................ 90
Public Transpmiation-Prop C Fund ............................................................................ 91
Used Oil Fund ............................................................................................................... 92
State Gas Tax Fund ....................................................................................................... 93
Traffic Congestion Relief-Section 2181 Fund ............................................................. 94
Asset Seizure Fund ........................................................................................................ 95
CDBG Fund ................................................................................................................... 96
Air Quality Improvement Fund ..................................................................................... 97
Measure R Fund ............................................................................................................ 98
Sewer Reconstruction Fund ........................................................................................... 99
Surface Transpotiation Program -Local Fund ........................................................... I 00
Road Maintenance Rehab Act (RMRA) Fund ............................................................ I 0 I
1992/1996 Park Bond Fund ......................................................................................... 102
Measure M Fund ........................................................................................................ I 03
State Recycling Fund ................................................................................................. I 04
Park Acquisition Fund ................................................................................................. I 05
Lighting and Landscape District Fund ........................................................................ I 06
Bicycle Transportation Account .................................................................................. I 07
9701 LAS TUNAS DRI VE • TEMPLE CITY • CALIFORNIA 91780-2249 • (626) 285-2171
January 31,2019
To the Honorable City Council,
The Comprehensive Annual Financial Report (CAFR) of the City of Temple City ("City") for the year
ended June 30, 2018, is hereby submitted as mandated by applicable State of California statues.
These statues require that the City annually issue a report on its financial position and activity, and
that an independent firm of certified public accountants audit this report. Responsibilities for both the
accuracy of the data and the completeness and fairness of the presentation, including all disclosures
rests with the City's management. The information in this report is intended to present the reader with
a comprehensive view of the City's financial position and the results of its operations for the fiscal year
ending June 30, 2018, along with additional disclosures and financial information designed to enab le
the reader to gain an understanding of the City's financial activities.
Vavrinek, Trine, Day & Company, LLP, Certified Public Accountants, have issued an unmodified
("clean") opinion on the City's financial statements for the year ended June 30, 2018. The independent
auditor concluded, based upon the audit that the City's financial statements for the fiscal year ended
June 30, 2018 are fairly presented In conformity with generally accepted accounting principles (GAAP).
The auditor's report is presented as the first component of the financial section of this report. Generally
accepted accounting principles also require that management provide a narrative introduction,
overview and analysis of the basic financial statements in the form of Management's Discussion and
Analysis (MD&A). It can be found following the independ~nt auditor's report.
PROFILE OF THE GOVERNMENT
The City is centrally located in the west San Gabriel Valley approximately 13 miles east of downtown
Los Angeles and is in Los Angeles County. The City was incorporated on May 25, 1960 under the
general laws of the State of California. On April16, 1971, the City adopted Resolution No. 71-1084
declaring it a charter city. The City is approximately 3 .85 square miles and is surrounded by the cities
of Arcadia, San Gabriel, El Monte, Rosemead and unincorporated portions of Los Angeles County.
The 2010 U.S . Census Bureau indicates a total population of 35,558. The City is predominately a
residential community with over 10,000 residential parcels. The City is a charter city and operates
under the Council -Manager Form of government and contracts for many of its public services
including law enforcement. ·
" C o m p l e t e d t h e C r o s s r o a d s S p e c i f i c P l a n , w h i c h e s t a b l i s h e s a v i s i o n f o r r e d e v e l o p m e n t o f
o n e o f t h e C i t y '