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Home My Public Portal About01.16.2024 City Council Meeting Packet Posted 01/12/2024 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, January 16, 2024 7:00 P.M. Medina City Hall 2052 County Road 24 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. MOTION TO DELEGATE DUTIES TO PRESIDE OVER THE MEETING TO COUNCIL MEMBER ALBERS IV. ADDITIONS TO THE AGENDA V. APPROVAL OF MINUTES A. Minutes of the January 2, 2024, Regular City Council Meeting VI. CONSENT AGENDA A. Approve Resolution Appointing Election Judges for the March 5, 2024, Presidential Nomination Primary Election B. Approve Resolution Appointing Absentee Ballot Board Election Judges for the March 5, 2024, Presidential Nomination Primary Election C. Approve Appointment of Gregory Plec to the Position of Temporary Election Assistant D. Approve Right of Way Easement with Independent School District 284 E. Approve Drainage Easement with Independent School District 284 F. Approve 2024 Pay Equity Implementation Report G. Approve Resolution Accepting Donation from Doboszenski & Sons H. Approve Resolution Accepting Donation from James Victorsen I. Approve Resolution Accepting Donation from David & Sally Nordby J. Approve Easement acquisition for Morningside/Maplewood Stormwater Project K. Approve the appointment of Chris Woestehoff to the position of Police Officer VII. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VIII. NEW BUSINESS A. Stormwater Pollution Prevention Plan - Public Hearing B. Granicus Website and Meeting Management Proposal IX. CITY ADMINISTRATOR REPORT X. MAYOR & CITY COUNCIL REPORTS XI. APPROVAL TO PAY BILLS XII. ADJOURN Meeting Rules of Conduct to Address the City Council: • Fill out & turn in comment card • Give name and address • Indicate if representing a group • Limit remarks to 3 minutes (period may be reduced by Council) Mayor Kathleen Martin will participate in the meeting virtually from the Sonoma Valley Regional Library, 755 West Napa Street, Sonoma, CA 95476 1 MEMORANDUM TO: Medina Mayor and City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: January 11, 2024 DATE OF MEETING: January 16, 2024 SUBJECT: City Council Meeting Report VI. CONSENT AGENDA A. Approve Resolution Appointing Election Judges for the March 5, 2024, Presidential Nomination Primary Election – Staff recommends approval of the resolution appointing election judges for the March 5, 2024, Presidential Nomination Primary Election. See attached resolution. B. Approve Resolution Appointing Absentee Ballot Board Election Judges for the March 5, 2024, Presidential Nomination Primary Election – Staff recommends approval of the resolution appointing absentee ballot board election judges for the March 5, 2024, Presidential Nomination Primary Election. See attached resolution. C. Approve Appointment of Gregory Plec to the Position of Temporary Election Assistant – Staff recommends appointment of Gregory Plec as a temporary election assistant for the Presidential Nominating Primary early voting period. Plec is a longtime resident of Medina and served as an election judge in 2022. See attached memo. D. Approve Right of Way Easement with Independent School District 284 – Staff recommends approval of the right of way easement for the road in front of the Wayzata School Service Center at 295 State Highway 55. See attached agreement. E. Approve Drainage Easement with Independent School District 284 – Staff recommends approval of the drainage easement for the road in front of the Wayzata School Service Center at 295 State Highway 55. See attached agreement. 2 F. Approve 2024 Pay Equity Implementation Report - According to Minnesota State Statute 471.992, every political subdivision of this state shall establish equitable compensation relationships between female-dominated, male-dominated, and balanced classes of employees in order to eliminate sex-based wage disparities in public employment in this state. A primary consideration in negotiating, establishing, recommending, and approving compensation is comparable work value in relationship to other employee positions within the political subdivision. The information in the pay equity report demonstrates that the city is in compliance with the pay equity laws. Staff recommends approval. See attached memo. G. Approve Resolution Accepting Donation from Doboszenski & Son – On January 2, 2024, the police department received a check for $150 from Doboszinski & Son. Staff recommends approval. See attached resolution. H. Approve Resolution Accepting Donation from James Victorsen – On January 9, 2024, the police department received a check for $500 from James Victorsen as a donation. Staff recommends approval. See attached resolution. I. Approve Resolution Accepting Donation from David and Sally Nordby – On January 9, 2024, the police department received a check for $50 from David and Sally Nordby as a donation in memory of Clair Lambrecht. Staff recommends approval. See attached resolution. J. Approve Easement acquisition for Morningside/Maplewood Stormwater Project – The City Council discussed acquisition of easements for the Morningside/Maplewood stormwater improvement project on December 19, 2023. Construction of the project would require easements over 1225 and 1256 Maplewood Drive. The owners have agreed to a price of $0.63/square foot ($27,550/acre) for the additional easement area which would be acquired beyond the easements which exist on the property. Staff recommends approval. See attached memo. K. Approve the appointment of Chris Woestehoff to the position of Police Officer - Staff recommends the appointment of Chris Woestehoff to the position of Police Officer. See attached memo. 3 VIII. NEW BUSINESS A. Stormwater Pollution Prevention Plan – Annual Public Hearing – The City is required to conduct an annual public hearing on the SWPPP. Public Works Director Steve Scherer will be providing a presentation of 2023 accomplishments and future best management practices (BMP’s) for the City’s SWPPP. See attached presentation. B. Granicus Website and Meeting Management Proposal – Staff recommends that the city partner with Granicus for a new website and agenda and packet creation software. The new website will improve the experience of residents accessing city services digitally and will improve staff efficiencies with updating and maintaining the website. The agenda and packet creation software will improve and streamline the packet preparation process for the city council meeting and commission meetings. The Council discussed the Granicus proposal at the November 8th, 2023, meeting and requested additional information on the other vendors that were researched. Staff has provided an updated memo with an attachment of a cost-benefit analysis of three vendors. See attached memo and attachments. Recommended Motion: 1. Motion to approve the Granicus proposal. XI. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, order check numbers 055211- 055273 for $426,310.88, EFT 007130E-007151E for $2,833,590.79, and payroll EFT 0513257-0513292 for $67,834.49. Medina City Council Meeting Minutes January 2, 2024 1 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 2, 2024 3 4 The City Council of Medina, Minnesota met in regular session on January 2, 2024 at 5 7:01 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 I. ROLL CALL 8 9 Members present: Cavanaugh, DesLauriers, Martin, and Reid. 10 11 Members absent: Albers. 12 13 Also present: City Administrator Scott Johnson, City Clerk Caitlyn Walker, Attorney 14 Dave Anderson, Finance Director Erin Barnhart, City Engineer Jim Stremel, Public 15 Works Director Steve Scherer, and Police Sergeant Kevin Boecker. 16 17 II. PLEDGE OF ALLEGIANCE (7:01 p.m.) 18 19 III. ADDITIONS TO THE AGENDA (7:01 p.m.) 20 The agenda was approved as presented. 21 22 IV. APPROVAL OF MINUTES (7:01 p.m.) 23 24 A. Approval of the December 19, 2023 Work Session City Council Meeting 25 Minutes 26 Moved by Martin, seconded by DesLauriers, to approve the December 19, 2023 work 27 session City Council meeting minutes as presented. Motion passed unanimously. 28 29 B. Approval of the December 19, 2023 Regular City Council Meeting Minutes 30 Martin noted that prior to the meeting Johnson distributed proposed changes to the 31 minutes that she had suggested. 32 33 Moved by Martin, seconded by DesLauriers, to approve the December 19, 2023 regular 34 City Council meeting minutes as amended. Motion passed unanimously. 35 36 V. CONSENT AGENDA (7:02 p.m.) 37 38 A. Adopt Resolution Establishing 2024 Appointments and Designations to 39 Various City Services, Authorities, Commissions and Agencies 40 Reid requested that the City Council review the selection of the prosecuting attorney for 41 2025. 42 43 Moved by DesLauriers, seconded by Cavanaugh, to approve the consent agenda. 44 Motion passed unanimously. 45 46 VI. COMMENTS (7:03 p.m.) 47 48 A. Comments from Citizens on Items not on the Agenda 49 There were none. 50 51 Medina City Council Meeting Minutes January 2, 2024 2 B. Park Commission 1 Scherer stated that it has been a quiet time at the parks with no snow and staff will 2 resume snow making the following day. 3 4 C. Planning Commission 5 Johnson commented that there was not a December Planning Commission meeting. 6 7 VII. CITY ADMINISTRATOR REPORT (7:03 p.m.) 8 Johnson had nothing further to report. 9 10 VIII. MAYOR & CITY COUNCIL REPORTS (7:03 p.m.) 11 No reports. 12 13 IX. APPROVAL TO PAY THE BILLS (7:04 p.m.) 14 Moved by Cavanaugh, seconded by DesLauriers, to approve the bills, order check 15 numbers 055159-055210 for $1,086,821.86, EFT 007109E-007129E for $73,544.39, 16 payroll EFT 0513226-0513256 for $70,626.54, and payroll manual check 020460 for 17 $164.76. Motion passed unanimously. 18 19 X. ADJOURN 20 Moved by Cavanaugh, seconded by DesLauriers, to adjourn the meeting at 7:04 p.m. 21 Motion passed unanimously. 22 23 24 25 __________________________________ 26 Kathleen Martin, Mayor 27 Attest: 28 29 ____________________________________ 30 Caitlyn Walker, City Clerk 31 Resolution No. 2024-XX January 16, 2024 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2024-XX APPOINTING ELECTION JUDGES FOR THE MARCH 5, 2024 PRESIDENTIAL NOMINATION PRIMARY ELECTION WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as election judges be appointed by the Council at least 25 days before the election; and WHEREAS, the individuals named on Exhibit A, and on file in the office of the City Clerk have submitted an application to be election judges for the March 5, 2024 Presidential Nomination Primary Election; and NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that the individuals named on Exhibit A be approved as election judges for March 5, 2024 Presidential Nomination Primary Election. BE IT FURTHER RESOLVED that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. BE IT FURTHER RESOLVED that those election judges who attend trainings and/or serve on Election Day be paid a wage of $15.00 per hour with no benefits. Dated: January 16, 2024. _______________________________ Kathleen Martin, Mayor ATTEST: _____________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Item #6A Resolution No. 2024-XX January 16, 2024 2 Exhibit A ELECTION JUDGES FOR THE MARCH 5, 2024 PRESIDENTIAL NOMINATION PRIMARY ELECTION Caitlyn Walker, Election Coordinator Nichole Vogel, Asst. Election Coordinator Constance Scheibe, Election Staff Erin Barnhart, Election Staff Jennifer Altendorf, Election Staff Beth Nielsen, Head Election Judge Nila Norman Barbara Nellermoe Terry Richmond Anne Thies Erin Punzenberger Daniel Sellers Diya Kayaleh Martha Van de Ven Susan Zietlow Todd Ladwig Gregory Plec Debra Connelly Linda Moen Sharon Ressler Carolyn Leach-Gravier Tori Plec Debbie Kasner Student Judges Tessa Vogel Emma Taylor Mynah Dhingra Resolution No. 2020-04 January 21, 2020 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2024-XX RESOLUTION APPOINTING ABSENTEE BALLOT BOARD ELECTION JUDGES FOR THE MARCH 5, 2024 PRESIDENTIAL NOMINATION PRIMARY ELECTION WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as election judges be appointed by the Council at least 25 days before the election. BE IT RESOLVED by the Medina City Council that the individuals named on Exhibit A, and on file in the office of the City Clerk be appointed as the City of Medina Absentee Ballot Board Election Judges for the March 5, 2024 Presidential Nomination Primary Election; and BE IT FURTHER RESOLVED the Medina City Council also appoints other individuals and all members appointed to the Hennepin County Absentee Ballot Board as authorized under Minn. Stat. 204B.21, subd. 2 under the direction of the Election Manager to serve as members of the Medina Absentee Ballot Board; and BE IT FURTHER RESOLVED that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. BE IT FURTHER RESOLVED that those election judges who serve on the absentee ballot board be paid a wage of $15.00 per hour with no benefits. Dated: January 16, 2024. ______________________________ Kathleen Martin, Mayor Attest: _______________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Item #6B Resolution No. 2024-XX January 16, 2024 2 Exhibit A ABSENTEE BALLOT BOARD ELECTION JUDGES FOR THE MARCH 5, 2024 PRESIDENTIAL NOMINATION PRIMARY ELECTION Caitlyn Walker, Election Coordinator Nichole Vogel, Asst. Election Coordinator Constance Scheibe, Election Staff Erin Barnhart, Election Staff Jennifer Altendorf, Election Staff Beth Nielsen, Head Election Judge Nila Norman Barbara Nellermoe Terry Richmond Anne Thies Erin Punzenberger Daniel Sellers Diya Kayaleh Martha Van de Ven Susan Zietlow Todd Ladwig Gregory Plec Debra Connelly Linda Moen Sharon Ressler Carolyn Leach-Gravier Tori Plec Debbie Kasner Student Judges Tessa Vogel Emma Taylor Mynah Dhingra TO: Medina City Council FROM: Caitlyn Walker, City Clerk/Assistant to City Administrator DATE OF MEETING: January 16, 2024 SUBJECT: Election Assistant Appointment Background Staff began recruitment for Election Assistant(s) at the end of 2023. The position was posted as open until filled. Based on the scoring of recent applicants, committee interviews, background/reference checks, we are recommending the appointment of Gregory Plec to the position of Election Assistant. Plec verbally accepted the position with a starting date of January 29th, 2024, contingent on City Council Approval. Plec will work the Presidential Nominating Primary cycle from his start date of January 29th to March 5th. Plec is not available to work full-time during the other election cycles, however he may be available for certain dates to assist with election duties as his schedule allows. Staff will restart recruitment efforts for other election assistants for the rest of the year after the March 5th election. Appointee Background Plec is a long-time resident of Medina and served as an election judge in 2022. Plec has a bachelor’s degree in business management and worked several positions in business management and sales during his 40-year career. Staff is confident that Plec’s experience in addition to his abilities, knowledge, and character make him a great addition to the election staff. Selection Process • On December 5th, 2023, the City Council authorized staff to hire temporary Election Assistant(s) for the 2024 election cycle. • Advertisements for the position were posted on the League of Minnesota Cities Career Site, City Social Media and the City Website. • Applications were reviewed by Walker and Administrative Assistant Nichole Vogel as they were received. Plec was interviewed on December 29th, 2023, by Walker and Vogel. • The Medina Police Department conducted background check on Plec which he passed. • Plec’s start date will be January 29th with an hourly wage (non-exempt) of $20 per hour. Plec will work the Presidential Nominating Primary cycle from his start date of January 29th to March 5th. Plec has been notified that our recommendation is contingent upon City Council approval. Recommendation We recommend the appointment of Gregory Plec to the position of Election Assistant, with an hourly wage (non-exempt) of $20 per hour. MEMORANDUM Agenda Item #6C Interim Ordinance (Cannabis Businesses) Page 1 of 1 July 7, 2023 City Council Meeting ME230-1A-926436.v1 TO: Medina City Council FROM: Dave Anderson, City Attorney DATE: January 10, 2024 MEETING: January 16, 2024 SUBJECT: Easement Agreements (ISD 284) Recommended Action: A motion to approve the right-of-way easement and drainage easement agreements with Independent School District 284 and authorize execution of the same by the mayor and the city administrator. Background: In 2005, the city authorized construction of various public improvements by Ryan Companies, developer of the Target tax increment project, including a frontage road and drainage infrastructure south of the intersection of T.H. 55 and Clydesdale Trail. Although the city secured easement instruments from various landowners to accommodate the improvements at that time, it was later discovered that some of those easements were not recorded, including easements executed by the previous owner of Hennepin County PIDs 1211823130005 and 1211823420020 (the “Property”). The Property is now owned by Independent School District 284 (Wayzata Schools) who has been willing to work with the city to negotiate easement instruments so that the city has recorded real property rights to continue operating and maintaining the existing public improvements. Accordingly, two easements have been prepared and finalized for the frontage road, one for right-of- way and another for the adjacent drainage improvements. These easements were negotiated with the school district’s attorney, and the school district has in fact approved and executed both easements prior to tonight’s meeting. Staff recommends approval so that the two instruments can be executed and recorded. Attachments: 1. Right-of-Way Easement 2. Drainage Easement MEMORANDUM Agenda Item #6D & E 53107171v5 Abstract 12-118-23-13-0005 12-118-23-42-0020 RIGHT OF WAY EASEMENT THIS INSTRUMENT is made on December _____, 2023 by INDEPENDENT SCHOOL DISTRICT 284, a Minnesota independent school district (“Grantor”), in favor of the CITY OF MEDINA, a Minnesota municipal corporation, (“Grantee”). Recitals A. Grantor is the fee owner of the following described property in Hennepin County, Minnesota (the "Property"): That part of Lots 19 and 20, Auditor’s Subdivision Number 241, Hennepin County, Minnesota, lying West of the East 560 feet thereof, as measured at right angles to the East line of said Lots 19 and 20, and Southerly of the Southerly right of way line of State Highway No. 55. B. Grantor desires to grant to the Grantee an easement, according to the terms and conditions contained herein. Terms of Easement 1. Grant of Easement. For good and valuable consideration, receipt of which is acknowledged by Grantor, Grantor grants and conveys to the Grantee the following easement; A perpetual nonexclusive easement for right of way, street, pathway, underground utility and underground drainage purposes (collectively, the “Easement”) over, under, across and through the portion of the Property described on Exhibit A attached hereto (the “Easement Area”). 2. Scope of Easement. The Easement granted herein includes the right of the Grantee, its contractors, agents, and employees to enter the Easement Area at all reasonable times (subject to the notice requirement below) for the purpose of locating, constructing, reconstructing, operating, Agenda Item #6D 53107171v5 2 maintaining, inspecting, altering and repairing within the Easement Area a public roadway, sidewalks, and underground storm sewer, sanitary sewer and water facilities. The Easement also includes the right to cut, trim, or remove from the Easement Area trees, shrubs, or other vegetation as in the Grantee's judgment unreasonably interfere with the Easement or facilities of the Grantee, its successors or assigns. Notwithstanding the foregoing, any Grantor improvements that are currently located within the Easement Area may remain in the Easement Area, including any portion of the parking spaces on the Property and any landscaping or curbing on the Property. Grantee shall give Grantor at least forty-eight hours’ notice before entering the Easement Area to do any work that will disrupt the flow of traffic in and out of the Property, except in the event of an emergency, in which event Grantee shall give Grantor notice that is reasonable under the circumstances. Grantee shall maintain at least one point of access to and from the Property at all times. 3. Maintenance and Repair. Grantee shall, at its sole cost, install, operate, repair, maintain and replace in good, clean and safe condition: (a) all improvements currently located in the Easement Area or subsequently installed in the Easement Area by Grantee; (b) all drainage improvements necessary to ensure that the Property does not flood due to the Grantee’s use of this Easement; and (c) all damage to the Property caused by the rights granted to Grantee herein. While performing the obligations under this Section, Grantee will use commercially reasonable efforts to limit disruptions to the flow of vehicular and pedestrian traffic to and from the Property. Nothing contained herein shall be construed as a limitation on Grantee’s authority to implement and carry out public improvements under Minnesota Statutes, chapter 429. 4. Grantor’s Use. Grantor hereby reserves to itself the right to use the land included within the Easement Area, subject to all governmental rules and regulations, and provided that such use will not unreasonably disturb or interfere with Grantee’s use of the Easement. Grantee specifically agrees that, subject to all governmental rules and regulations, Grantor retains the right to grant additional easements which are not inconsistent with the grant of the easements herein. 5. Warranty of Title. The Grantor warrants it is the owner of the Property and has the right, title and capacity to convey to the Grantee the Easement herein. Grantee acknowledges that the legal description for the Easement Area in Exhibit A affects additional property that Grantor does not own and Grantor is not purporting to grant an easement over such additional property. 6. Indemnity. Grantee shall indemnify, defend and hold the Grantor harmless against any losses, costs, claims and actions for damages to property or injury to persons (including, without limitation, any damages caused by hazardous materials or hazardous substances, as defined by applicable laws, rules and regulations) relating to the existence, installation, operation, use, repair, maintenance or removal of any improvements to the Property made by, or on behalf of, Grantee in connection with this Easement, or any other activities undertaken by or on behalf of Grantee on the Property. 7. No Assignment. The Grantee may not assign the rights or obligations under this Easement without the Grantor’s written consent, which may be granted or withheld in the Grantor’s sole discretion. 53107171v5 3 8. Liens. Grantee shall not permit any lien to be filed against the Property for any materials or labor requested by, or on behalf of, Grantee. 9. Environmental Matters. The Grantee shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suits or proceedings based upon a release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement Area or Property prior to the date of this instrument. 10. Binding Effect. The terms and conditions of this instrument shall run with the land and be binding on the Grantor, its successors and assigns. STATE DEED TAX DUE HEREON: NONE [Remainder of page intentionally blank; signature page follows] 53107171v5 ME230-1PZ-905424.v2 [Signature Page to Right of Way Easement] Independent School District 284, a Minnesota independent school district By_____________________________________ Name: DeeDee Kahring Its: Executive Director of Finance and Operations STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ________________, 2023, by DeeDee Kahring, the Executive Director of Finance and Operations of Independent School District 284, a Minnesota independent school district on behalf of the district. ______________________________ Notary Public My commission expires ______________ NOTARY STAMP OR SEAL 53107171v5 ME230-1PZ-905424.v2 [Signature Page to Right of Way Easement] City of Medina By: __________________________________ Kathleen Martin, Mayor By: __________________________________ Scott T. Johnson, City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of __________, 20__, by Kathleen Martin, the mayor of the city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation. ____________________________________ Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of __________, 20__, by Scott T. Johnson, the city administrator of the city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation. ____________________________________ Notary Public THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 (612) 337-9300 (RHB) 53107171v5 A-1 EXHIBIT A LEGAL DESCRIPTION OF EASEMENT AREA Commencing at the South Quarter corner of Section 12, Township 118 North, Range 23 West, said Hennepin County; thence North 00 degrees 51 minutes 21 seconds East, assumed bearing, along the North-South Quarter line of said Section 12, a distance of 2839.53 feet to the said southerly right of way line of State Highway No. 55, as monumented; thence North 79 degrees 27 minutes 43 seconds West, along said south right of way line, a distance of 142.09 feet to the point of beginning of said driveway easement; thence southeasterly, a distance of 142.87 feet, along a non-tangential curve, concave to the northeast, having a radius of 100.00 feet, a central angle of 81 degrees 51 minutes 35 seconds, a chord length of 131.03 feet and a chord bearing of South 44 degrees 34 minutes 17 seconds East; thence South 85 degrees 30 minutes 05 seconds East, tangent to said curve, a distance of 139.72 feet; thence southeasterly, a distance of 53.15 feet, along a tangential curve, concave to the southwest, having a radius of 495.55 feet and a central angle of 06 degrees 08 minutes 42 seconds; thence South 79 degrees 21 minutes 23 seconds East, tangent to last described curve, a distance of 395.03 feet; thence southeasterly, a distance of 16.24 feet, along a tangential curve, concave to the northeast, having a radius of 1024.00 feet and a central angle of 00 degrees 54 minutes 31 seconds; thence South 80 degrees 15 minutes 54 seconds East, tangent to last described curve, a distance of 33.75 feet; thence southeasterly, a distance of 38.68 feet, along a tangential curve, concave to the southwest, having a radius of 976.00 feet and a central angle of 02 degrees 16 minutes 15 seconds; thence South 77 degrees 59 minutes 39 seconds East, tangent to last described curve, a distance of 407.42 feet; thence northeasterly, a distance of 76.77 feet, along a tangential curve, concave to the northwest, having a radius of 44.00 feet and a central angle of 99 degrees 58 minutes 20 seconds; thence North 02 degrees 02 minutes 01 seconds East, tangent to last described curve, a distance of 18.02 feet to said southerly right of way line of State Highway No. 55, as monumented; thence North 79 degrees 27 minutes 43 seconds West, along said southerly right of way line, a distance of 24.27 feet; thence South 02 degrees 02 minutes 01 seconds West, a distance of 1.36 feet; thence southwesterly, a distance of 49.21 feet, along a tangential curve, concave to the northwest, having a radius of 37.00 feet and a central angle of 76 degrees 12 minutes 37 seconds; thence North 77 degrees 59 minutes 39 seconds West, not tangent to last described curve, a distance of 241.98 feet; thence North 78 degrees 13 minutes 10 seconds West, a distance of 199.72 feet thence South 12 degrees 00 minutes 21 seconds West, a distance of 3.14 feet; thence North 80 degrees 15 minutes 54 seconds West, a distance of 33.77 feet; thence northwesterly, a distance of 15.86 feet, along a tangential curve, concave to the northeast, having a radius of 1000.00 feet and a central angle of 00 degrees 54 minutes 31 seconds; thence North 79 degrees 21 minutes 23 seconds West, tangent to last described curve, a distance of 261.14 feet; thence North 79 degrees 21 minutes 55 seconds West, a distance of 134.56 feet; thence northwesterly, a distance of 54.83 feet, along a tangential curve, concave to the southwest, having a radius of 512.00 feet and a central angle of 06 degrees 08 minutes 10 seconds; thence North 85 degrees 30 minutes 05 seconds West, tangent to last described curve, a distance of 115.17 feet; thence northwesterly, a distance of 81.00 feet, along a tangential curve, concave to the northeast, having a radius of 60.00 feet and a central angle of 77 degrees 21 minutes 13 seconds; thence northerly, a distance of 8.21 feet, along a compound curve, concave to the east, having a radius of 30.00 feet and a central angle of 15 degrees 40 minutes 14 seconds to said southerly right of way line of State Highway No. 55; thence North 79 degrees 27 minutes 43 seconds West, along said southerly right of way line, a distance of 64.88 feet to the point of beginning. 53108461v5 Abstract 12-118-23-13-0005 DRAINAGE EASEMENT THIS INSTRUMENT is made on December ______, 2023 by INDEPENDENT SCHOOL DISTRICT 284, a Minnesota independent school district (“Grantor”), in favor of the CITY OF MEDINA, a Minnesota municipal corporation (“Grantee”). Recitals A. Grantor is the fee owner of the following described property in Hennepin County, Minnesota (the "Property"): That part of Lots 19 and 20, Auditor’s Subdivision Number 241, Hennepin County, Minnesota, lying West of the East 560 feet thereof, as measured at right angles to the East line of said Lots 19 and 20, and Southerly of the Southerly right of way line of State Highway No. 55. B. Grantor desires to grant to the Grantee an easement, according to the terms and conditions contained herein. Terms of Easement 1. Grant of Easement. For good and valuable consideration, receipt of which is acknowledged by Grantor, Grantor grants and conveys to the Grantee the following easement; A perpetual, non-exclusive cross drainage and flowage easement for surface and storm water (the “Easement”) over, under, and across the portion of the Property described on Exhibit A attached hereto (the “Easement Area”). 2. Scope of Easement. The perpetual, non-exclusive drainage easement granted herein includes the right of the Grantee, its contractors, agents, and employees to cross over the portion of the Property Agenda Item #6E 53108461v5 2 reasonably necessary to access the Easement Area at all reasonable times (subject to the notice requirement below) for the purpose of locating, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing the following in the Easement Area: a storm sewer, sanitary sewer, related water facilities, and ground surface drainage ways. The perpetual, non-exclusive flowage easement granted herein includes the right and privilege to trespass with water over and upon any or all of the Easement Area. No structures or other improvements shall be constructed, erected, or placed upon, above, or beneath the described Easement Area including without limitation, buildings, pools, fences, fireplaces, steps, decks, patios, piping apparatus, hardcover or roads of any nature whatsoever. No soil, sand, gravel or other substance or material as landfill shall be placed, dumped or stored upon the Easement Area and there shall be no excavation of any nature whatsoever or any change of the topography within the Easement Area. No use shall be made of the Easement Area which will change or alter the natural condition of the Easement Area and no use which would tend to change the drainage, flood control, water conservation, erosion control or soil conservation characteristics shall be made of the Easement Area or the water situated thereon. The Easement granted herein also includes the right to cut, trim, or remove from the Easement Area trees, shrubs, or other vegetation as in the Grantee's judgment unreasonably interfere with the Easement or facilities of the Grantee, its successors or assigns. 3. Maintenance and Repair. Grantee shall, at its sole cost, install, operate, repair, maintain and replace in good, clean and safe condition: (a) all improvements currently located in the Easement Area or subsequently installed in the Easement Area by Grantee; (b) all drainage improvements necessary to ensure that the Property does not flood due to the Grantee’s use of this Easement; and (c) all damage to the Property caused by the rights granted to Grantee herein. Grantee shall, at its sole cost, comply with all governmental regulations applicable to the Easement Area. Nothing contained herein shall be construed as a limitation on Grantee’s authority to implement and carry out public improvements under Minnesota Statutes, chapter 429. 4. Grantor’s Use. Grantor hereby reserves to itself the right to use the Easement Area, subject to all governmental rules and regulations, and provided that such use will not unreasonably disturb or interfere with Grantee’s use of the Easement. Grantee specifically agrees that, subject to all governmental rules and regulations, Grantor retains the right to grant additional easements which are not inconsistent with the grant of the easements herein. Notwithstanding anything herein to the contrary, Grantor reserves to itself the right to drain the Property into the Easement Area and such use is not subject or subordinate to the rights granted to Grantee herein. 5. Warranty of Title. The Grantor warrants it is the owner of the Property and has the right, title and capacity to convey to the Grantee the Easement herein. 6. Indemnity. Grantee shall indemnify, defend and hold the Grantor harmless against any losses, costs, claims and actions for damages to property or injury to persons (including, without limitation, any damages caused by hazardous materials or hazardous substances, as defined by applicable laws, rules and regulations) relating to the existence, installation, operation, use, repair, maintenance or removal of any improvements to the Property made by, or on behalf of, Grantee 53108461v5 3 in connection with this Easement, or any other activities undertaken by or on behalf of Grantee on the Property. 7. No Assignment. The Grantee may not assign the rights or obligations under this Easement without the Grantor’s written consent, which may be granted or withheld in the Grantor’s sole discretion. 8. Liens. Grantee shall not permit any lien to be filed against the Property for any materials or labor requested by, or on behalf of, Grantee. 9. Environmental Matters. The Grantee shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suits or proceedings based upon a release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement Area or Property prior to the date of this instrument. 10. Binding Effect. The terms and conditions of this instrument shall run with the land and be binding on the Grantor, its successors and assigns. STATE DEED TAX DUE HEREON: NONE [Remainder of page intentionally blank; signature page follows] 53108461v5 ME230-1PZ-905411.v2 [Signature Page to Drainage Easement] Independent School District 284, a Minnesota independent school district By_____________________________________ Name: DeeDee Kahring Its: Executive Director of Finance and Operations STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ____________, 2023, by DeeDee Kahring, the Executive Director of Finance and Operations of Independent School District 284, a Minnesota independent school district on behalf of the district. ______________________________ Notary Public My commission expires _______________ NOTARY STAMP OR SEAL 53108461v5 ME230-1PZ-905411.v2 [Signature Page to Drainage Easement] City of Medina By: __________________________________ Kathleen Martin, Mayor By: __________________________________ Scott T. Johnson, City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of __________, 20__, by Kathleen Martin, the mayor of the city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation. ____________________________________ Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of __________, 20__, by Scott T. Johnson, the city administrator of the city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation. ____________________________________ Notary Public THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 (RHB) (612) 337-9300 53108461v5 A-1 EXHIBIT A LEGAL DESCRIPTION OF EASEMENT AREA That part of Lot 20, AUDITOR’S SUBDIVISION NUMBER 241, according to the recorded plat thereof, Hennepin County, Minnesota lying southerly of the southerly right of way line of State Highway No. 55, as monumented described as follows: Commencing at the South Quarter corner of Section 12, Township 118 North, Range 23 West, said Hennepin County; thence North 00 degrees 51 minutes 21 seconds East, assuming bearing, along the North-South Quarter line of said Section 12, a distance of 2839.53 feet to the said southerly right of way line of State Highway No. 55, as monumented; thence North 79 degrees 27 minutes 43 seconds West, along said south right of way line, a distance of 142.09 feet to the point of beginning of said wetland mitigation easement; thence southeasterly, a distance of 141.85 feet, along a non- tangential curve, concave to the northeast having a radius of 100.00 feet, a central angle of 81 degrees 16 minutes 20 seconds, a chord length of 130.25 feet and a chord bearing a South 44 degrees 16 minutes 40 seconds East; thence South 23 degrees 54 minutes 07 seconds East, a distance of 11.10 feet; thence South 07 degrees 14 minutes 53 seconds East, a distance of 21.68 feet to the southerly line of said Lot 20; thence North 73 degrees 11 minutes 48 seconds West, along said southerly line, a distance of 295.02 feet to the west line of said Lot 20; thence North 00 degrees 33 minutes 55 seconds East, along said west line, a distance of 73.76 feet to said southerly right of way line of State Highway No. 55, as monumented; thence South 79 degrees 27 minutes 43 seconds East, along said southerly right of way line, a distance of 186.68 feet to the point of beginning. 53108461v5 Abstract 12-118-23-13-0005 DRAINAGE EASEMENT THIS INSTRUMENT is made on December ______, 2023 by INDEPENDENT SCHOOL DISTRICT 284, a Minnesota independent school district (“Grantor”), in favor of the CITY OF MEDINA, a Minnesota municipal corporation (“Grantee”). Recitals A. Grantor is the fee owner of the following described property in Hennepin County, Minnesota (the "Property"): That part of Lots 19 and 20, Auditor’s Subdivision Number 241, Hennepin County, Minnesota, lying West of the East 560 feet thereof, as measured at right angles to the East line of said Lots 19 and 20, and Southerly of the Southerly right of way line of State Highway No. 55. B. Grantor desires to grant to the Grantee an easement, according to the terms and conditions contained herein. Terms of Easement 1. Grant of Easement. For good and valuable consideration, receipt of which is acknowledged by Grantor, Grantor grants and conveys to the Grantee the following easement; A perpetual, non-exclusive cross drainage and flowage easement for surface and storm water (the “Easement”) over, under, and across the portion of the Property described on Exhibit A attached hereto (the “Easement Area”). 2. Scope of Easement. The perpetual, non-exclusive drainage easement granted herein includes the right of the Grantee, its contractors, agents, and employees to cross over the portion of the Property Agenda Item #6E 53108461v5 2 reasonably necessary to access the Easement Area at all reasonable times (subject to the notice requirement below) for the purpose of locating, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing the following in the Easement Area: a storm sewer, sanitary sewer, related water facilities, and ground surface drainage ways. The perpetual, non-exclusive flowage easement granted herein includes the right and privilege to trespass with water over and upon any or all of the Easement Area. No structures or other improvements shall be constructed, erected, or placed upon, above, or beneath the described Easement Area including without limitation, buildings, pools, fences, fireplaces, steps, decks, patios, piping apparatus, hardcover or roads of any nature whatsoever. No soil, sand, gravel or other substance or material as landfill shall be placed, dumped or stored upon the Easement Area and there shall be no excavation of any nature whatsoever or any change of the topography within the Easement Area. No use shall be made of the Easement Area which will change or alter the natural condition of the Easement Area and no use which would tend to change the drainage, flood control, water conservation, erosion control or soil conservation characteristics shall be made of the Easement Area or the water situated thereon. The Easement granted herein also includes the right to cut, trim, or remove from the Easement Area trees, shrubs, or other vegetation as in the Grantee's judgment unreasonably interfere with the Easement or facilities of the Grantee, its successors or assigns. 3. Maintenance and Repair. Grantee shall, at its sole cost, install, operate, repair, maintain and replace in good, clean and safe condition: (a) all improvements currently located in the Easement Area or subsequently installed in the Easement Area by Grantee; (b) all drainage improvements necessary to ensure that the Property does not flood due to the Grantee’s use of this Easement; and (c) all damage to the Property caused by the rights granted to Grantee herein. Grantee shall, at its sole cost, comply with all governmental regulations applicable to the Easement Area. Nothing contained herein shall be construed as a limitation on Grantee’s authority to implement and carry out public improvements under Minnesota Statutes, chapter 429. 4. Grantor’s Use. Grantor hereby reserves to itself the right to use the Easement Area, subject to all governmental rules and regulations, and provided that such use will not unreasonably disturb or interfere with Grantee’s use of the Easement. Grantee specifically agrees that, subject to all governmental rules and regulations, Grantor retains the right to grant additional easements which are not inconsistent with the grant of the easements herein. Notwithstanding anything herein to the contrary, Grantor reserves to itself the right to drain the Property into the Easement Area and such use is not subject or subordinate to the rights granted to Grantee herein. 5. Warranty of Title. The Grantor warrants it is the owner of the Property and has the right, title and capacity to convey to the Grantee the Easement herein. 6. Indemnity. Grantee shall indemnify, defend and hold the Grantor harmless against any losses, costs, claims and actions for damages to property or injury to persons (including, without limitation, any damages caused by hazardous materials or hazardous substances, as defined by applicable laws, rules and regulations) relating to the existence, installation, operation, use, repair, maintenance or removal of any improvements to the Property made by, or on behalf of, Grantee 53108461v5 3 in connection with this Easement, or any other activities undertaken by or on behalf of Grantee on the Property. 7. No Assignment. The Grantee may not assign the rights or obligations under this Easement without the Grantor’s written consent, which may be granted or withheld in the Grantor’s sole discretion. 8. Liens. Grantee shall not permit any lien to be filed against the Property for any materials or labor requested by, or on behalf of, Grantee. 9. Environmental Matters. The Grantee shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suits or proceedings based upon a release or threat of release of any hazardous substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement Area or Property prior to the date of this instrument. 10. Binding Effect. The terms and conditions of this instrument shall run with the land and be binding on the Grantor, its successors and assigns. STATE DEED TAX DUE HEREON: NONE [Remainder of page intentionally blank; signature page follows] 53108461v5 ME230-1PZ-905411.v2 [Signature Page to Drainage Easement] Independent School District 284, a Minnesota independent school district By_____________________________________ Name: DeeDee Kahring Its: Executive Director of Finance and Operations STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of ____________, 2023, by DeeDee Kahring, the Executive Director of Finance and Operations of Independent School District 284, a Minnesota independent school district on behalf of the district. ______________________________ Notary Public My commission expires _______________ NOTARY STAMP OR SEAL 53108461v5 ME230-1PZ-905411.v2 [Signature Page to Drainage Easement] City of Medina By: __________________________________ Kathleen Martin, Mayor By: __________________________________ Scott T. Johnson, City Administrator STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of __________, 20__, by Kathleen Martin, the mayor of the city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation. ____________________________________ Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ___ day of __________, 20__, by Scott T. Johnson, the city administrator of the city of Medina, a Minnesota municipal corporation, on behalf of the municipal corporation. ____________________________________ Notary Public THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered 150 South Fifth Street, Suite 700 Minneapolis, MN 55402 (RHB) (612) 337-9300 53108461v5 A-1 EXHIBIT A LEGAL DESCRIPTION OF EASEMENT AREA That part of Lot 20, AUDITOR’S SUBDIVISION NUMBER 241, according to the recorded plat thereof, Hennepin County, Minnesota lying southerly of the southerly right of way line of State Highway No. 55, as monumented described as follows: Commencing at the South Quarter corner of Section 12, Township 118 North, Range 23 West, said Hennepin County; thence North 00 degrees 51 minutes 21 seconds East, assuming bearing, along the North-South Quarter line of said Section 12, a distance of 2839.53 feet to the said southerly right of way line of State Highway No. 55, as monumented; thence North 79 degrees 27 minutes 43 seconds West, along said south right of way line, a distance of 142.09 feet to the point of beginning of said wetland mitigation easement; thence southeasterly, a distance of 141.85 feet, along a non- tangential curve, concave to the northeast having a radius of 100.00 feet, a central angle of 81 degrees 16 minutes 20 seconds, a chord length of 130.25 feet and a chord bearing a South 44 degrees 16 minutes 40 seconds East; thence South 23 degrees 54 minutes 07 seconds East, a distance of 11.10 feet; thence South 07 degrees 14 minutes 53 seconds East, a distance of 21.68 feet to the southerly line of said Lot 20; thence North 73 degrees 11 minutes 48 seconds West, along said southerly line, a distance of 295.02 feet to the west line of said Lot 20; thence North 00 degrees 33 minutes 55 seconds East, along said west line, a distance of 73.76 feet to said southerly right of way line of State Highway No. 55, as monumented; thence South 79 degrees 27 minutes 43 seconds East, along said southerly right of way line, a distance of 186.68 feet to the point of beginning. MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Erin Barnhart, Finance Director DATE: January 5, 2024 SUBJ: 2024 Pay Equity Implementation Report PURPOSE: Approval of the City’s 2024 pay equity implementation report. (Reports due every three years). BACKGROUND: According to Minnesota State Statute 471.992, every political subdivision of this state shall establish equitable compensation relationships between female-dominated, male- dominated, and balanced classes of employees in order to eliminate sex-based wage disparities in public employment in this state. A primary consideration in negotiating, establishing, recommending, and approving compensation is comparable work value in relationship to other employee positions within the political subdivision. The implementation report demonstrates that the city is in compliance with pay equity laws. There are no significant differences since the last report in 2021. COUNCIL ACTION REQUESTED: Motion to approve the 2024 pay equity implementation report. Agenda Item #6F Compliance Report Jurisdiction:Medina Report Year:2024 2052 County Road 24 Case:1 - 2024 Data (Private (Jur Only)) Medina, MN 55340 Contact:Erin Barnhart Phone:(763) 473-8848 E-Mail:erin.barnhart@medina mn.gov The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION Male Classes Female Classes Balanced Classes All Job Classes # Job Classes 12 8 0 20 # Employees 21 10 0 31 Avg. Max Monthly Pay per employee 7869.02 6703.32 7492.99 II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 66.66667 * Male Classes Female Classes a. # At or above Predicted Pay 8 4 b. # Below Predicted Pay 4 4 c. TOTAL 12 8 d. % Below Predicted Pay (b divided by c = d)33.33 50.00 *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = 29 Value of T = 0.580 a. Avg. diff. in pay from predicted pay for male jobs = -11 b. Avg. diff. in pay from predicted pay for female jobs = -57 III. SALARY RANGE TEST = 92.21 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 6.45 B. Avg. # of years to max salary for female jobs = 7.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP = 0.00 * B. % of female classes receiving ESP = 0.00 *(If 20% or less, test result will be 0.00) Page 1 of 1 1/5/2024 11:03:21 AM Pay Equity Implementation Report Part A: Jurisdiction Identification Jurisdiction:Medina Jurisdiction Type:City 2052 County Road 24 Medina, MN 55340 Contact:Erin Barnhart Phone:(763) 473-8848 E-Mail:erin.barnhart@medina mn.gov Contact:Scott Johnson Phone:(763) 473-4643 E-Mail:scott.johnson@medina mn.gov Part B: Official Verification 1.The job evaluation system used measured skill, effort responsibility and working conditions and the same system was used for all classes of employees. The system was used: Description: Modified Princeton System 2.Health Insurance benefits for male and female classes of comparable value have been evaluated and: There is no difference and female classes are not at a disadvantage. 3.An official notice has been posted at: City Hall (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: City Council (governing body) Kathleen Martin (chief elected official) Mayor (title) Part C: Total Payroll $2733161.33 is the annual payroll for the calendar year just ended December 31. [ ]Checking this box indicates the following: - signature of chief elected official - approval by governing body - all information is complete and accurate, and - all employees over which the jurisdiction has final budgetary authority are included Date Submitted:1/2/2024 Page 1 of 1 1/5/2024 11:03:55 AM TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: January 11, 2024 RE: Donation On January 2, 2024, the Medina Police Department received a check from Doboszenski & Sons for $150 as a donation. I would ask the Medina City Council to accept the donation and direct staff to respond with a thank you letter to Doboszenski & Sons for their generous donation. Agenda Item #6G Resolution No. 2024-XX January 16, 2024 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2024-XX RESOLUTION ACCEPTING DONATION FROM DOBOSZENSKI & SONS WHEREAS, Doboszenski & Sons generously offered to donate a check in the amount of $150 to the City of Medina (the “City”); and WHEREAS, the City wishes to accept the Donation and express its gratitude to Doboszenski & Sons for its generosity. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota that the City accepts the Donation and thanks Doboszenski & Sons. Dated: January 16, 2024. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: January 11, 2024 RE: Donation On January 9, 2024, the Medina Police Department received a check for $500 from James Victorsen as a donation. I would ask the Medina City Council to accept the donation and direct staff to respond with a thank you letter to Mr. Victorsen for his generous donation. Agenda Item #6H Resolution No. 2024-XX January 16, 2024 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2024-XX RESOLUTION ACCEPTING DONATION FROM JAMES VICTORSEN WHEREAS, James Victorsen generously offered to donate a check in the amount of $500 to the City of Medina (the “City”); and WHEREAS, the City wishes to accept the Donation and express its gratitude to James Victorsen for his generosity. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota that the City accepts the Donation and thanks James Victorsen. Dated: January 16, 2024. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: January 11, 2024 RE: Donation On January 9, 2024, the Medina Police Department received a check for $50 from David and Sally Nordby in memory of Clair Lambrecht as a donation. I would ask the Medina City Council to accept the donation and direct staff to respond with a thank you letter to David and Sally Nordby for their generous donation. Agenda Item #6I Resolution No. 2024-XX January 16, 2024 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2024-XX RESOLUTION ACCEPTING DONATION FROM DAVID & SALLY NORDBY WHEREAS, David & Sally Nordby generously offered to donate a check in the amount of $50 to the City of Medina (the “City”) in memory of Clair Lambrecht; and WHEREAS, the City wishes to accept the Donation and express its gratitude to David & Sally Nordby for their generosity. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota that the City accepts the Donation and thanks David & Sally Nordby. Dated: January 16, 2024. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Morningside Stormwater Project Page 1 of 1 January 16, 2024 City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: January 11, 2024 MEETING: January 16, 2024 City Council SUBJECT: Morningside/Maplewood Stormwater Project Background The City Council discussed acquisition of easements for the Morningside/Maplewood stormwater improvement project during closed session on December 19, 2023. Construction of the project would require easements over 1225 and 1256 Maplewood Drive. The owners have agreed to a price of $0.63/square foot ($27,550/acre) for the additional easement area which would be acquired beyond the easements which exist on the property. City Attorney Anderson has drafted the attached easement documents for execution by the owners. WSB is finalizing depictions and legal descriptions for the documents. Staff has included the estimated price within the attached easement documents, but requests City Council approval to increase the amounts by $0.63 per square foot if the final easement needs to be increased in size. Recommended Motion Move to authorize acquisition of easements for the Morningside/Maplewood Stormwater Project as described herein, including increased payment of $0.63 per square foot if staff determines additional easement area is necessary. Attachments Draft Easement Documents MEMORANDUM Sq. Ft.Acres Price @ $27,550/acre 1225 Maplewood 4,675 0.11 $2,956.76 1245 Maplewood 13,902 0.32 $8,792.47 $11,749.23 Agenda Item #6J ME230-817-925830.v1 1 DRAINAGE AND UTILITY EASEMENT THIS INSTRUMENT is made by Eric Thoerner and Heather Thoerner, spouses married to each other (herein “Grantors”), in favor of the city of Medina, a municipal corporation under the laws of Minnesota (herein, “Grantee”). Recitals A. Grantors are fee owners of the property located in Hennepin County, Minnesota legally described on Exhibit A attached hereto (the “Property”). B. Grantors desire to grant to Grantee an easement, according to the terms and conditions contained herein. Terms of Easement 1. Grant of Easement. For good and valuable consideration in the amount of $2,956.76, receipt of which is hereby acknowledged by Grantors, Grantors grant and convey to Grantee a perpetual, non-exclusive drainage and utility easement over, under, and across the portion of the Property described on Exhibit B and depicted on Exhibit C attached hereto (the “Easement Area”). 2. Scope of Easement. The perpetual, non-exclusive drainage and utility easement granted herein includes the right of Grantee, its contractors, agents, and employees to enter the Easement Area for the purpose of locating, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing public utilities, drainage ways and stormwater facilities in the described easement area. The easement granted herein also includes the right to cut, trim, or remove from the Easement Area any trees, shrubs, or other vegetation that in Grantee’s judgment unreasonably interfere with said easement or facilities of Grantee, its successors or assigns located or to be located in the Easement Area. 3. Warranty of Title. Grantors warrant they are the fee owner of the Property and have the right, title and capacity to convey to Grantee the easement described herein. 4. Environmental Matters. Grantee shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suits or proceedings based upon a release or threat of release of any hazardous ME230-817-925830.v1 2 substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement Area or Property prior to the date of this instrument. 5. Binding Effect; Recordation. All terms and conditions of this instrument shall run with the land and be binding on Grantors, their successors and assigns. Accordingly, Grantors understand and acknowledge that Grantee intends to record this instrument with Hennepin County land records, and Grantors therefore agree to cooperate with Grantee to effectuate any revisions as to form or substance that may be necessary to ensure that this instrument is indeed recordable against the Property. STATE DEED TAX DUE HEREON: NONE Dated this _____ day of ______________, 2024. GRANTORS: By: ____________________________ Eric Thoerner By: ____________________________ Heather Thoerner STATE OF MINNESOTA ) ) ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this ___ day of __________, 2024, by Eric Thoerner and Heather Thoerner, spouses married to each other. ________________________________ Notary Public This instrument drafted by: Kennedy & Graven, Chartered 700 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402 (612) 337-9300 ME230-817-925830.v1 A-1 EXHIBIT A TO DRAINAGE AND UTILITY EASEMENT Legal Description of the Property Lot 2, Block 1, Beasley Bluffs, Hennepin County, Minnesota PID 28-118-23-13-0041 Abstract Property ME230-817-925830.v1 B-1 EXHIBIT B TO DRAINAGE AND UTILITY EASEMENT Legal Description of the Easement Area [to be inserted] C-1 ME230-817-925830.v1 EXHIBIT C TO DRAINAGE AND UTILITY EASEMENT Depiction of the Easement Area [to be inserted] ME230-817-925835.v1 1 DRAINAGE AND UTILITY EASEMENT THIS INSTRUMENT is made by John M. James and Lisa H. James, spouses married to each other (herein “Grantors”), in favor of the city of Medina, a municipal corporation under the laws of Minnesota (herein, “Grantee”). Recitals A. Grantors are fee owners of the property located in Hennepin County, Minnesota legally described on Exhibit A attached hereto (the “Property”). B. Grantors desire to grant to Grantee an easement, according to the terms and conditions contained herein. Terms of Easement 1. Grant of Easement. For good and valuable consideration in the amount of $8,792.47, receipt of which is hereby acknowledged by Grantors, Grantors grant and convey to Grantee a perpetual, non-exclusive drainage and utility easement over, under, and across the portion of the Property described on Exhibit B and depicted on Exhibit C attached hereto (the “Easement Area”). 2. Scope of Easement. The perpetual, non-exclusive drainage and utility easement granted herein includes the right of Grantee, its contractors, agents, and employees to enter the Easement Area for the purpose of locating, constructing, reconstructing, operating, maintaining, inspecting, altering and repairing public utilities, drainage ways and stormwater facilities in the described easement area. The easement granted herein also includes the right to cut, trim, or remove from the Easement Area any trees, shrubs, or other vegetation that in Grantee’s judgment unreasonably interfere with said easement or facilities of Grantee, its successors or assigns located or to be located in the Easement Area. 3. Warranty of Title. Grantors warrant they are the fee owner of the Property and have the right, title and capacity to convey to Grantee the easement described herein. 4. Environmental Matters. Grantee shall not be responsible for any costs, expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or losses resulting from any claims, actions, suits or proceedings based upon a release or threat of release of any hazardous ME230-817-925835.v1 2 substances, pollutants, or contaminants which may have existed on, or which relate to, the Easement Area or Property prior to the date of this instrument. 5. Binding Effect; Recordation. All terms and conditions of this instrument shall run with the land and be binding on Grantors, their successors and assigns. Accordingly, Grantors understand and acknowledge that Grantee intends to record this instrument with Hennepin County land records, and Grantors therefore agree to cooperate with Grantee to effectuate any revisions as to form or substance that may be necessary to ensure that this instrument is indeed recordable against the Property. STATE DEED TAX DUE HEREON: NONE Dated this _____ day of ______________, 2024. GRANTORS: By: ____________________________ John M. James By: ____________________________ Lisa H. James STATE OF MINNESOTA ) ) ss. COUNTY OF __________ ) The foregoing instrument was acknowledged before me this ___ day of __________, 2024, by John M. James and Lisa H. James, spouses married to each other. ________________________________ Notary Public This instrument drafted by: Kennedy & Graven, Chartered 700 Fifth Street Towers 150 South Fifth Street Minneapolis, MN 55402 (612) 337-9300 ME230-817-925835.v1 A-1 EXHIBIT A TO DRAINAGE AND UTILITY EASEMENT Legal Description of the Property Lot 3, Block 1, Beasley Bluffs, Hennepin County, Minnesota PID 28-118-23-13-0042 Abstract Property ME230-817-925835.v1 B-1 EXHIBIT B TO DRAINAGE AND UTILITY EASEMENT Legal Description of the Easement Area [to be inserted] C-1 ME230-817-925835.v1 EXHIBIT C TO DRAINAGE AND UTILITY EASEMENT Depiction of the Easement Area [to be inserted] 1 TO: Medina City Council FROM: Caitlyn Walker, City Clerk/Assistant to City Administrator DATE OF MEETING: January 16, 2024 SUBJECT: Police Officer Appointment - Chris Woestehoff Background Staff has been recruiting for open positions in the police department throughout 2023. After the hiring of Officer Wiese in August, staff posted the final open police officer position in the fall of 2023. Based on the final scoring of applicants, committee interviews, background/reference checks, we are recommending the appointment of Christopher Woestehoff to the position of Police Officer. Woestehoff has verbally accepted the position with a starting date of January 29, 2024, contingent on City Council Approval. Appointee Background Woestehoff attended Minnesota State Mankato and double majored in Law Enforcement and Criminal Justice. He completed skills at Hennepin Technical College. He worked as a Community Service Officer at the Wayzata Police Department and as a security officer at Mystic Lake Casino. He is currently employed as a Correctional Officer at the Nicollet County Sheriff’s Department and as a Community Service Officer for Mankato Public Safety. Staff is confident that Woestehoff’s education and work experience in addition to his abilities, knowledge, and character make him a great addition to the Medina Police Department. Selection Process • Advertisements for the position were posted on the League of Minnesota Cities Career Site, POST website, and the City Website. • Applications were reviewed by Nelson and Walker as they were received. Woestehoff was interviewed on November 29th by Sergeant Boecker, Officer, Vinck, Officer Gregory, Administrative Assistant Anne Klaers, and City Clerk Caitlyn Walker. • Woestehoff was interviewed by Chief Nelson on December 1st. Woestehoff was offered a background packet after the interview. • The Medina Police Department conducted an extensive background check on Woestehoff, which he passed. Woestehoff completed the physical and psychological exams, which he also passed. • Woestehoff tentative start date will be January 29, 2024, with an hourly wage (non-exempt) of $36.96/hour (STEP 1 in Union Contract), other benefits to be at the same rate as other union employees, in accordance with the City Personnel MEMORANDUM Agenda Item #6K 2 Policies, and a one-year probationary period. Woestehoff has been notified that our recommendation is contingent upon City Council approval. Recommendation We recommend the appointment of Chris Woestehoff to the position of Police Officer, with an hourly wage (non-exempt) of $36.96/hour (STEP 1 in Union Contract), other benefits to be at the same rate as other union employees, in accordance with the City Personnel Policies, and a one-year probationary period. 1 TO: Medina Mayor and Members of the City Council FROM: Steve Scherer, Public Works Director DATE: January 11, 2024 MEETING: January 16, 2024 SUBJECT: Stormwater Pollution Prevention Plan (SWPPP) Annual Public Hearing Background The Minnesota Pollution Control Agency (MPCA) requires the City to maintain a Municipal Separate Storm Sewer System (MS4) permit. In 2023, after some delays the MPCA made available the 2020-2025 MS4 stormwater permit application, and Medina completed and renewed our permit. In addition to completing the MS4 permit application the City is required to adhere to new mandates, some of which include: • Maintain an inventory of private structural stormwater BMP’s. City was previously required to maintain inventory of publicly owned BMPs. • Inspect publicly owned structural stormwater best management practices each calendar year. If maintenance cannot be completed within one year of discovery, the city must document a schedule. • Conduct inspections of both public and private Pond and Outfalls prior to the expiration of the general permit (every five years-by 2026) • Establish Operations and Maintenance Agreements (O&M Agreements) for private BMPs and establish plan to enforce inspection and maintenance by end of 2026. Of the numerous new mandates included in this permit cycle, I’m highlighting these items for Council’s awareness because they are likely to result in additional costs to the City. Staff is working on quantifying these estimated costs. A table summarizing the minimum requirements of the SWPPP is attached for reference. Summary The goal of the MS4 Program is to protect our surface waters. As part of the requirement, the City is required to provide an opportunity for the public to provide input on the Surface Water Pollution Prevention Plan (SWPPP). Our 2024 public hearing will focus on inspections and maintenance. Rebeca Haug, WSB Water Resources Senior Project Manager, will attend our SWPPP hearing to co-present and help answer questions, so Council is informed on how the City plans to move forward with the new mandates. Attachments 1. Presentation 2. Minimum SWPPP Control Measure Table MEMORANDUM Agenda Item #8A wq-strm4-94a AUTHORIZATION TO DISCHARGE STORMWATER ASSOCIATED WITH SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEMS UNDER THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)/ STATE DISPOSAL SYSTEM (SDS) PROGRAM MNR040000 Permittee: Multiple General Permit name: Small Municipal Separate Storm Sewer Systems General Permit Issuance date: November 16, 2020 Expiration date: November 15, 2025 The state of Minnesota, on behalf of its citizens through the Minnesota Pollution Control Agency (MPCA), authorizes the Permittee to operate a small municipal separate storm sewer system (MS4) and to discharge from the small MS4 to receiving waters, in accordance with the requirements of the General Permit. The goal of the General Permit is to reduce pollutant levels in point source discharges and protect water quality in accordance with the U.S. Clean Water Act, Minnesota statutes and rules, and federal laws and regulations. The General Permit is effective on the issuance date identified above. The General Permit expires at midnight on the expiration date identified above. Signature: Dana A. Vanderbosch for the Minnesota Pollution Control Agency This document has been electronically signed. Dana A. Vanderbosch Division Director Municipal Division If you have questions about the General Permit, including specific permit requirements, permit reporting, or permit compliance status, please contact the MPCA at: Municipal Stormwater Program Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, Minnesota 55155-4194 Telephone: 651-296-6300 or toll free in Minnesota: 800-657-3864 Table of Contents Page 1.1 Eligibility .................................................................................................................................................................... 3 2.1 Authorized Stormwater Discharges .......................................................................................................................... 3 3.1 Authorized Non-Stormwater Discharges .................................................................................................................. 3 4.1 Limitations on Authorization .................................................................................................................................... 3 5.1 Permit Authorization................................................................................................................................................. 3 6.1 Transfer of Ownership or Control ............................................................................................................................. 4 7.1 Issuance of Individual Permits .................................................................................................................................. 4 8.1 Rights and Responsibilities ....................................................................................................................................... 4 9.1 Application for Reissuance ........................................................................................................................................ 4 10.1 New Permittee Applicants ........................................................................................................................................ 4 11.1 Existing Permittee Applicants ................................................................................................................................... 4 12.1 Stormwater Pollution Prevention Program (SWPPP) Document.............................................................................. 4 13.1 Stormwater Pollution Prevention Program (SWPPP) ............................................................................................... 6 14.1 Mapping .................................................................................................................................................................... 6 15.1 Minimum Control Measures (MCMs) ....................................................................................................................... 6 16.1 MCM 1: Public Education and Outreach ................................................................................................................... 6 17.1 MCM 2: Public Participation/Involvement ............................................................................................................... 7 18.1 MCM 3: Illicit Discharge Detection and Elimination ................................................................................................. 8 19.1 MCM 4: Construction Site Stormwater Runoff Control .......................................................................................... 10 20.1 MCM 5: Post-Construction Stormwater Management ........................................................................................... 12 21.1 MCM 6: Pollution Prevention/Good Housekeeping For Municipal Operations ..................................................... 15 22.1 Discharges to Impaired Waters with a USEPA-Approved TMDL that includes an Applicable WLA ........................ 17 23.1 Alum or Ferric Chloride Phosphorus Treatment Systems ....................................................................................... 18 24.1 Stormwater Pollution Prevention Program (SWPPP) Modification ........................................................................ 19 25.1 Annual Assessment, Annual Reporting, and Recordkeeping .................................................................................. 20 26.1 General Conditions ................................................................................................................................................. 20 27.1 Definitions ............................................................................................................................................................... 22 Appendix A: Alum or Ferric Chloride Phosphorus Treatment Systems .................................................................. 26 Appendix B: Schedules ............................................................................................................................................ 27 Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 3 of 28 1.1 Eligibility. [Minn. R. 7090] 1.2 To be eligible for authorization to discharge stormwater under the Small Municipal Separate Storm Sewer Systems General Permit (General Permit), the applicant must be an owner and/or operator (owner/operator) of a small Municipal Separate Storm Sewer System (MS4) and meet one or more of the criteria requiring permit issuance as specified in Minn. R. 7090.1010. [Minn. R. 7090.1010] 2.1 Authorized Stormwater Discharges. [Minn. R. 7090] 2.2 The General Permit authorizes stormwater discharges from small MS4s as defined in 40 CFR 122.26(b)(16). [Minn. R. 7090] 3.1 Authorized Non-Stormwater Discharges. [Minn. R. 7090] 3.2 The following categories of non-stormwater discharges or flows are authorized under the General Permit to enter the permittee's small MS4 only if the permittee does not identify them as significant contributors of pollutants (i.e., illicit discharges), in which case the discharges or flows must be addressed in the permittee's Stormwater Pollution Prevention Program (SWPPP): water line flushing, landscape irrigation, diverted stream flows, rising groundwaters, uncontaminated groundwater infiltration (as defined at 40 CFR 35.2005(b)(20)), uncontaminated pumped groundwater, discharges from potable water sources, foundation drains, air conditioning condensation, irrigation water, springs, water from crawl space pumps, footing drains, lawn watering, individual residential car washing, flows from riparian habitats and wetlands, dechlorinated swimming pool discharges, street wash water, and discharges or flows from firefighting activities. [Minn. R. 7090] 4.1 Limitations on Authorization. [Minn. R. 7090] 4.2 The following discharges or activities are not authorized by the General Permit: a. non-stormwater discharges, except those authorized by the permittee in item 3.2; b. discharges of stormwater to the small MS4 from activities requiring a separate NPDES/SDS permit. The General Permit does not replace or satisfy any other permitting requirements; c. the General Permit does not replace or satisfy any environmental review requirements, including those under the Minnesota Environmental Policy Act (Minn. Stat. 116D), or the National Environmental Policy Act (42 U.S.C. 4321 et seq.); d. the General Permit does not replace or satisfy any review requirements for endangered or threatened species, from new or expanded discharges that adversely impact or contribute to adverse impacts on a listed endangered or threatened species, or adversely modify a designated critical habitat; e. the General Permit does not replace or satisfy any review requirements for historic places or archeological sites, from new or expanded discharges which adversely affect properties listed or eligible for listing in the National Register of Historic Places or affecting known or discovered archeological sites; and f. discharges to prohibited outstanding resource value waters pursuant to Minn. R. 7050.0335, Subp. 3. Only the permittee's small MS4 and the portions of the storm sewer system that are under the permittee's operational control are authorized by the General Permit. [Minn. R. 7090] 5.1 Permit Authorization. [Minn. R. 7001] 5.2 The applicant must submit a complete application in accordance with Sections 9 through 12 in order to obtain authorization to discharge stormwater from a small MS4 under the General Permit. [Minn. R. 7001] 5.3 The Commissioner reviews the General Permit application for completeness. After review, the Commissioner will do one of the following: a. if an application is determined to be incomplete, the Commissioner will notify the applicant in writing, indicate why the application is incomplete, and request that the applicant resubmit the application; or b. if an application is determined to be complete, the Commissioner will make a preliminary determination as to whether coverage under the General Permit should be issued or denied in accordance with Minn. R. 7001. [Minn. R. 7001] 5.4 The Commissioner provides a public notice with the opportunity for a hearing on the preliminary determination to issue coverage under the General Permit. [Minn. R. 7001] 5.5 Upon receipt of written notification of final approval of the application from the Commissioner, the applicant is authorized to discharge stormwater from the small MS4 under the terms and conditions of the General Permit. [Minn. R. 7001] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 4 of 28 6.1 Transfer of Ownership or Control. [Minn. R. 7001, Minn. R. 7090.0080] 6.2 Where the ownership or significant operational control of the small MS4 changes after the submittal of an application in accordance with Sections 9 through 12, the new owner/operator must submit a new application in accordance with Sections 9 through 12. [Minn. R. 7090] 7.1 Issuance of Individual Permits. [Minn. R. 7001] 7.2 The permit applicant may request an individual permit in accordance with Minn. R. 7001.0210, Subp. 6, for authorization to discharge stormwater associated with a small MS4. [Minn. R. 7001.0210, Subp. 6] 7.3 The Commissioner may require an individual permit for the permit applicant or permittee covered by a general permit, in accordance with Minn. R. 7001.0210, Subp. 6. [Minn. R. 7001.0210, Subp. 6] 8.1 Rights and Responsibilities. [Minn. R. 7001, Minn. R. 7090] 8.2 The Commissioner may modify the General Permit or issue other permits, in accordance with Minn. R. 7001, to include more stringent effluent limitations or permit requirements that modify or are in addition to the Minimum Control Measures of the General Permit, or both. These modifications may be based on the Commissioner's determination that such modifications are needed to protect water quality. [Minn. R. 7001] 8.3 The Commissioner may designate additional small MS4s for coverage under the General Permit in accordance with Minn. R. 7090. The owner/operator of a small MS4 that is designated for coverage must comply with the permit requirements by the dates specified in the Commissioner's determination. [Minn. R. 7090] 9.1 Application for Reissuance. [Minn. R. 7001] 9.2 If an existing permittee desires to continue permit coverage beyond the expiration date, the permittee must submit an application for permit reissuance : Due by 180 days prior to permit expiration. [Minn. R. 7001.0040, Subp. 3] 10.1 New Permittee Applicants. [Minn. R. 7090] 10.2 To become a new permittee authorized to discharge stormwater under the General Permit, the owner/operator of a small MS4 must submit an application, on a form provided by the Agency, in accordance with the schedule in Appendix B, Table 3, and the following requirements: a. submit Part 1 of the permit application (includes the permit application fee); and b. submit Part 2 of the permit application, also known as the Stormwater Pollution Prevention Program (SWPPP) document, in accordance with Section 12. [Minn. R. 7090] 11.1 Existing Permittee Applicants. [Minn. R. 7090] 11.2 All existing permittees seeking to continue discharging stormwater associated with a small MS4 after the issuance date of the General Permit must submit Part 2 of the permit application : Due by 150 days after permit issuance. Existing permittees were required to submit Part 1 of the permit application prior to the expiration date (July 31, 2018) of the Agency's small MS4 general permit No.MNR040000, effective August 1, 2013. [Minn. R. 7090] 12.1 Stormwater Pollution Prevention Program (SWPPP) Document. [Minn. R. 7090] 12.2 All applicants must submit a SWPPP Document (i.e., Part 2 of the permit application) when seeking coverage under the General Permit. The SWPPP Document will become an enforceable part of the General Permit upon approval by the Agency. Modifications to the SWPPP Document that are required or allowed by the General Permit (see Section 24) will also become enforceable provisions. The applicant must submit the SWPPP Document on a form provided by the Agency. The applicant's SWPPP Document must include items 12.3 through 12.11, as applicable. [Minn. R. 7090] 12.3 The applicant must provide a description of partnerships with another regulated small MS4(s), into which the applicant has entered in order to satisfy one or more requirements of the General Permit. [Minn. R. 7090] 12.4 The applicant must provide a description of each program the applicant has developed and implemented to satisfy the Minimum Control Measure (MCM) requirements, including: a. the Best Management Practices (BMPs) the applicant has implemented for each MCM at the time of application; b. the status of each required component of the program; and c. name(s) of individual(s) or position titles responsible for implementing and/or coordinating each component of the program. Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 5 of 28 If the program has not been developed at the time of application (e.g., new permittee applicants), or revised to meet new requirements of the General Permit (e.g., existing permittee applicants); the applicant must satisfy the permit requirements in accordance with the schedule in Appendix B, Table 2 (existing permittee applicants), or Table 3 (new permittee applicants). [Minn. R. 7090] 12.5 The applicant must indicate whether each storm sewer system map requirement of Section 14 is satisfied at the time of application. For each requirement of Section 14 that is not satisfied at the time of application, the applicant must satisfy the permit requirements in accordance with the schedule in Appendix B, Table 2 (existing permittee applicants), or Table 3 (new permittee applicants). [Minn. R. 7090] 12.6 The applicant must provide a description of existing regulatory mechanism(s) the applicant has developed, implemented, and enforced to satisfy the requirements of Sections 18, 19, and 20. At a minimum, the applicant must provide the following information: a. the type(s) of regulatory mechanism(s) the applicant has in place at the time of application that will be used to satisfy the requirements; b. the status of each required component of the regulatory mechanism(s); and c. if available, a website address to the regulatory mechanism(s). If the regulatory mechanism(s) have not been developed at the time of application (e.g., new permittee applicants), or revised to meet new requirements of the General Permit (e.g., existing permittee applicants); the applicant must satisfy the permit requirements in accordance with the schedule in Appendix B, Table 2 (existing permittee applicants), or Table 3 (new permittee applicants). [Minn. R. 7090] 12.7 The applicant must provide a description of existing enforcement response procedures (ERPs) the applicant has developed and implemented that satisfy the ERP requirements of items 18.14, 19.12, and 20.19. If the applicant has not yet developed ERPs (e.g., new permittee applicants), or existing ERPs must be updated to satisfy new requirements, the applicant must satisfy the permit requirements in accordance with the schedule in Appendix B, Table 2 (existing permittee applicants), or Table 3 (new permittee applicants). [Minn. R. 7090] 12.8 The applicant must submit a compliance schedule for each applicable Waste Load Allocation (WLA) not being met for oxygen demand, nitrate, total suspended solids (TSS), and total phosphorus (TP). The applicant may develop a compliance schedule to include multiple WLAs. The applicant's compliance schedule must include the following information: a. proposed BMPs or progress toward implementation of BMPs to be achieved during the permit term; b. the year each BMP is expected to be implemented; c. a target year the applicable WLA(s) will be achieved; and d. if the applicant has an applicable WLA for TSS or TP, a cumulative estimate of TSS and TP load reductions (in pounds) to be achieved during the permit term and the Agency-approved method used to determine the estimate. Agency-approved methods include "Program for Predicting Polluting Particle Passage thru Pits, Puddles, and Ponds (P8) Urban Catchment Model", "Source Loading and Management Model for Windows (WinSLAMM)", "Minimal Impact Design Standards (MIDS) calculator", "Minnesota Pollution Control Agency (MPCA) simple estimator tool", or any other method that receives Agency-approval. [Minn. R. 7090] 12.9 For each applicable WLA where a reduction in pollutant loading is required for bacteria, chloride, and temperature, the applicant must provide a description of any existing BMPs the applicant has developed and implemented to satisfy the requirements of items 22.3 through 22.7, including: a. the BMPs the applicant has implemented for each required component at the time of application; b. the status of each required component; and c. name(s) of individual(s) or position titles responsible for implementing and/or coordinating each required component. If the required components have not been developed at the time of application (e.g., new permittee applicants), or revised to meet new requirements of the General Permit (e.g., existing permittee applicants); the applicant must satisfy the permit requirements in accordance with the schedule in Appendix B, Table 2 (existing permittee applicants), or Table 3 (new permittee applicants). [Minn. R. 7090] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 6 of 28 12.10 If the applicant is claiming to meet an applicable WLA where a reduction in pollutant loading is required for oxygen demand, nitrate, TSS, or TP, the applicant must provide documentation to demonstrate the applicable WLA is being met. At a minimum, the applicant must provide the following information: a. a list of all structural stormwater BMPs implemented to achieve the applicable WLA, including the BMP type (e.g., constructed basin, infiltrator, filter, swale or strip, etc.), location in geographic coordinates, owner, and year implemented; and b. documentation using an Agency-approved method, which demonstrates the estimated reductions of oxygen demand (or its surrogate pollutants), nitrate, TSS, or TP from BMPs meet the MS4 WLA reductions included in the TMDL report, if that information is available (e.g., percent reduction or pounds reduced); or c. documentation using an Agency-approved method, which demonstrates the applicant's existing load meets the WLA. [Minn. R. 7090] 12.11 For the requirements of Section 23, alum or ferric chloride phosphorus treatment systems, if applicable, the applicant must submit the following information: a. location of the system in geographic coordinates; b. name(s) of the individual(s) or position titles responsible for the operation of the system; c. information described in item 23.11, if the system is constructed at the time the applicant submits the application to the Agency; d. indicate if the system complies with the requirements in Section 23; and e. if applicable, for each requirement in Section 23 that the applicant's system does not comply with at the time of application, the applicant must bring the system into compliance in accordance with the schedule in Appendix B, Table 2 (existing permittee applicants), or Table 3 (new permittee applicants). [Minn. R. 7090] 13.1 Stormwater Pollution Prevention Program (SWPPP). [Minn. R. 7090] 13.2 The permittee must develop, implement, and enforce a SWPPP designed to reduce the discharge of pollutants from the small MS4 to the Maximum Extent Practicable (MEP) and to protect water quality. Existing permittees regulated within the urbanized area as defined by the United States Census Bureau, the applicable urbanized area for which the permittee must develop, implement, and enforce a SWPPP can be based on the most recent decennial census of 2010 for the duration of the General Permit. [Minn. R. 7090] 13.3 If the permittee enters into a partnership for purposes of meeting SWPPP requirements, the permittee maintains legal responsibility for compliance with the General Permit. [Minn. R. 7090] 13.4 Existing permittees must revise their SWPPP developed under the Agency's small MS4 general permit No.MNR040000 that was effective August 1, 2013, to meet the requirements of the General Permit in accordance with the schedule in Appendix B, Table 2. New permittees must develop, implement, and enforce their SWPPP in accordance with the schedule in Appendix B, Table 3. The permittee's SWPPP must consist of Sections 14 through 23, as applicable. [Minn. R. 7090] 14.1 Mapping. [Minn. R. 7090] 14.2 New permittees must develop, and existing permittees must update, as necessary, a storm sewer system map that depicts the following: a. the permittee's entire MS4 as a goal, but at a minimum, all pipes 12 inches or greater in diameter, including stormwater flow direction in those pipes; b. outfalls, including a unique identification (ID) number assigned by the permittee, and an associated geographic coordinates; c. structural stormwater BMPs that are part of the permittee's MS4; and d. all receiving waters. [Minn. R. 7090] 15.1 Minimum Control Measures (MCMs). [Minn. R. 7090.1040] 15.2 The permittee must incorporate the following six MCMs into the SWPPP. [Minn. R. 7090.1040] 16.1 MCM 1: Public Education and Outreach. [Minn. R. 7090] 16.2 New permittees must develop and implement, and existing permittees must revise their current program, as necessary, and continue to implement, a public education program to distribute educational materials or equivalent outreach that informs the public of the impact stormwater discharges have on waterbodies and that includes actions citizens, businesses, and Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 7 of 28 other local organizations can take to reduce the discharge of pollutants to stormwater. The permittee may use existing materials if they are appropriate for the message the permittee chooses to deliver, or the permittee may develop its own educational materials. The permittee may partner with other MS4 permittees, community groups, watershed management organizations, or other groups to implement its education and outreach program. The permittee must incorporate Section 16 requirements into their program. [Minn. R. 7090] 16.3 During the permit term, the permittee must distribute educational materials or equivalent outreach focused on at least two (2) specifically selected stormwater-related issues of high priority to the permittee (e.g., specific TMDL reduction targets, changing local business practices, promoting adoption of residential BMPs, lake improvements through lake associations, household chemicals, yard waste, etc.). The topics must be different from those described in items 16.4 through 16.6. [Minn. R. 7090] 16.4 At least once each calendar year, the permittee must distribute educational materials or equivalent outreach focused on illicit discharge recognition and reporting illicit discharges to the permittee. [Minn. R. 7090] 16.5 For cities and townships, at least once each calendar year, the permittee must distribute educational materials or equivalent outreach to residents, businesses, commercial facilities, and institutions, focused on the following: a. impacts of deicing salt use on receiving waters; b. methods to reduce deicing salt use; and c. proper storage of salt or other deicing materials. [Minn. R. 7090] 16.6 For cities and townships, at least once each calendar year, the permittee must distribute educational materials or equivalent outreach focused on pet waste. The educational materials or equivalent outreach must include information on the following: a. impacts of pet waste on receiving waters; b. proper management of pet waste; and c. any existing permittee regulatory mechanism(s) for pet waste. [Minn. R. 7090] 16.7 The permittee must develop and implement an education and outreach plan that consists of the following: a. target audience(s) (e.g., residents, businesses, commercial facilities, institutions, and local organizations; consideration should be given to low-income residents, people of color, and non-native English speaking residents. A resource to help identify these areas is available on the Agency's environmental justice website); b. name or position title of responsible person(s) for overall plan implementation; c. specific activities and schedules to reach each target audience; and d. a description of any coordination with and/or use of stormwater education and outreach programs implemented by other entities, if applicable. [Minn. R. 7090] 16.8 The permittee must document the following information: a. a description of all specific stormwater-related issues identified by the permittee in item 16.3; b. all information required under the permittee's education and outreach plan in item 16.7; c. activities held, including dates, to reach each target audience; d. quantities and descriptions of educational materials distributed, including dates distributed; and e. estimated audience (e.g., number of participants, viewers, readers, listeners, etc.) for each completed education and outreach activity. [Minn. R. 7090] 16.9 The permittee must conduct an annual assessment of the public education program to evaluate program compliance, the status of achieving the measurable requirements in Section 16, and determine how the program might be improved. Measurable requirements are activities that must be documented or tracked as applicable to the MCM (e.g., education and outreach efforts, implementation of written plans, etc.). The permittee must perform the annual assessment prior to completion of each annual report and document any modifications made to the program as a result of the annual assessment. [Minn. R. 7090] 17.1 MCM 2: Public Participation/Involvement. [Minn. R. 7090] 17.2 New permittees must develop and implement, and existing permittees must revise their current program, as necessary, and continue to implement, a Public Participation/Involvement program to solicit public input on the SWPPP and involve the public in activities that improve or protect water quality. The permittee must incorporate Section 17 requirements into Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 8 of 28 their program. [Minn. R. 7090] 17.3 Each calendar year, the permittee must provide a minimum of one (1) opportunity for the public to provide input on the adequacy of the SWPPP. The permittee may conduct a public meeting(s) to satisfy this requirement, provided appropriate local public notice requirements are followed and the public is given the opportunity to review and comment on the SWPPP. [Minn. R. 7090] 17.4 The permittee must provide access to the SWPPP Document, annual reports, and other documentation that supports or describes the SWPPP (e.g., regulatory mechanism(s), etc.) for public review, upon request. All public data requests are subject to the Minnesota Government Data Practices Act, Minn. Stat. 13. [Minn. Stat. 13] 17.5 The permittee must consider oral and written input regarding the SWPPP submitted by the public to the permittee. [Minn. R. 7090] 17.6 Each calendar year, the permittee must provide a minimum of one (1) public involvement activity that includes a pollution prevention or water quality theme (e.g., rain barrel distribution event, rain garden workshop, cleanup event, storm drain stenciling, volunteer water quality monitoring, adopt a storm drain program, household hazardous waste collection day, etc.). [Minn. R. 7090] 17.7 The permittee must document the following information: a. all relevant written input submitted by persons regarding the SWPPP; b. all responses from the permittee to written input received regarding the SWPPP, including any modifications made to the SWPPP as a result of the written input received; c. date(s), location(s), and estimated number of participants at events held for purposes of compliance with item 17.3; d. notices provided to the public of any events scheduled to meet item 17.3, including any electronic correspondence (e.g., website, e-mail distribution lists, notices, etc.); and e. date(s), location(s), description of activities, and estimated number of participants at events held for the purpose of compliance with item 17.6. [Minn. R. 7090] 17.8 The permittee must conduct an annual assessment of the Public Participation/Involvement program to evaluate program compliance, the status of achieving the measurable requirements in Section 17, and determine how the program might be improved. Measurable requirements are activities that must be documented or tracked as applicable to the MCM (e.g., public input and involvement opportunities, etc.). The permittee must perform the annual assessment prior to completion of each annual report and document any modifications made to the program as a result of the annual assessment. [Minn. R. 7090] 18.1 MCM 3: Illicit Discharge Detection and Elimination (IDDE). [Minn. R. 7090] 18.2 New permittees must develop, implement, and enforce, and existing permittees must revise their current program as necessary, and continue to implement and enforce, a program to detect and eliminate illicit discharges into the MS4. The permittee must incorporate Section 18 requirements into their program. [Minn. R. 7090] 18.3 The permittee must maintain a map of the permittee's MS4, as required in Section 14. [Minn. R. 7090] 18.4 To the extent allowable under state or local law, the permittee must develop, implement, and enforce a regulatory mechanism(s) that prohibits non-stormwater discharges into the permittee's MS4, except those non-stormwater discharges authorized in item 3.2. A regulatory mechanism(s) for the purposes of the General Permit may consist of contract language, an ordinance, permits, standards, written policies, operational plans, legal agreements, or any other mechanism, that will be enforced by the permittee. The regulatory mechanism(s) must also include items 18.5 and 18.6, as applicable. [Minn. R. 7090] 18.5 For cities, townships, and counties, the permittee's regulatory mechanism(s) must require owners or custodians of pets to remove and properly dispose of feces on permittee owned land areas. [Minn. R. 7090] 18.6 For cities and townships, the permittee's regulatory mechanism(s) must require proper salt storage at commercial, institutional, and non-NPDES permitted industrial facilities. At a minimum, the regulatory mechanism(s) must require the following: a. designated salt storage areas must be covered or indoors; b. designated salt storage areas must be located on an impervious surface; and c. implementation of practices to reduce exposure when transferring material in designated salt storage areas (e.g., sweeping, diversions, and/or containment). [Minn. R. 7090] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 9 of 28 18.7 The permittee must incorporate illicit discharge detection into all inspection and maintenance activities conducted in items 21.9, 21.10, and 21.11. Where feasible, the permittee must conduct illicit discharge inspections during dry-weather conditions (e.g., periods of 72 or more hours of no precipitation). [Minn. R. 7090] 18.8 At least once each calendar year, the permittee must train all field staff in illicit discharge recognition (including conditions which could cause illicit discharges), and reporting illicit discharges for further investigation. Field staff includes, but is not limited to, police, fire department, public works, and parks staff. Training for this specific requirement may include, but is not limited to, videos, in-person presentations, webinars, training documents, and/or emails. [Minn. R. 7090] 18.9 The permittee must ensure that individuals receive training commensurate with their responsibilities as they relate to the permittee's IDDE program. Individuals includes, but is not limited to, individuals responsible for investigating, locating, eliminating illicit discharges, and/or enforcement. The permittee must ensure that previously trained individuals attend a refresher-training every three (3) calendar years following the initial training. [Minn. R. 7090] 18.10 The permittee must maintain a written or mapped inventory of priority areas the permittee identifies as having a higher likelihood for illicit discharges. At a minimum, the permittee must evaluate the following for potential inclusion in the inventory: a. land uses associated with business/industrial activities; b. areas where illicit discharges have been identified in the past; and c. areas with storage of significant materials that could result in an illicit discharge. [Minn. R. 7090] 18.11 To the extent allowable under state or local law, the permittee must conduct additional illicit discharge inspections in areas identified in item 18.10. [Minn. R. 7090] 18.12 The permittee must implement written procedures for investigating, locating, and eliminating the source of illicit discharges. At a minimum, the written procedures must include: a. a timeframe in which the permittee will investigate a reported illicit discharge; b. use of visual inspections to detect and track the source of an illicit discharge; c. tools available to the permittee to investigate and locate an illicit discharge (e.g., mobile cameras, collecting and analyzing water samples, smoke testing, dye testing, etc.); d. cleanup methods available to the permittee to remove an illicit discharge or spill; and e. name or position title of responsible person(s) for investigating, locating, and eliminating an illicit discharge. [Minn. R. 7090] 18.13 The permittee must implement written procedures for responding to spills, including emergency response procedures to prevent spills from entering the MS4. The written procedures must also include the immediate notification of the Minnesota Department of Public Safety Duty Officer at 1-800-422-0798 (toll free) or 651-649-5451 (Metro area), if the source of the illicit discharge is a spill or leak as defined in Minn. Stat. 115.061. [Minn. R. 7090] 18.14 The permittee must maintain written enforcement response procedures (ERPs) to compel compliance with the permittee's regulatory mechanism(s) in Section 18. At a minimum, the written ERPs must include: a. a description of enforcement tools available to the permittee and guidelines for the use of each tool; b. timeframes to complete corrective actions; and c. name or position title of responsible person(s) for conducting enforcement. [Minn. R. 7090] 18.15 The permittee must document the following information: a. date(s) and location(s) of IDDE inspections conducted in accordance with items 18.7 and 18.11; b. reports of alleged illicit discharges received, including date(s) of the report(s), and any follow-up action(s) taken by the permittee; c. date(s) of discovery of all illicit discharges; d. identification of outfalls, or other areas, where illicit discharges have been discovered; e. sources (including a description and the responsible party) of illicit discharges (if known); and f. action(s) taken by the permittee, including date(s), to address discovered illicit discharges. [Minn. R. 7090] 18.16 For each training in item 18.8 and 18.9, the permittee must document: Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 10 of 28 a. general subject matter covered; b. names and departments of individuals in attendance; and c. date of each event. [Minn. R. 7090] 18.17 The permittee must document any enforcement conducted pursuant to the ERPs in item 18.14, including verbal warnings. At a minimum, the permittee must document the following: a. name of the person responsible for violating the terms and conditions of the permittee's regulatory mechanism(s); b. date(s) and location(s) of the observed violation(s); c. description of the violation(s); d. corrective action(s) (including completion schedule) issued by the permittee; e. referrals to other regulatory organizations (if any); and f. date(s) violation(s) resolved. [Minn. R. 7090] 18.18 The permittee must conduct an annual assessment of the IDDE program to evaluate program compliance, the status of achieving the measurable requirements in Section 18, and determine how the program might be improved. Measurable requirements are activities that must be documented or tracked as applicable to the MCM (e.g., trainings, inventory, inspections, enforcement, etc.). The permittee must perform the annual assessment prior to completion of each annual report and document any modifications made to the program as a result of the annual assessment. [Minn. R. 7090] 19.1 MCM 4: Construction Site Stormwater Runoff Control. [Minn. R. 7090] 19.2 New permittees must develop, implement, and enforce, and existing permittees must revise their current program, as necessary, and continue to implement and enforce, a Construction Site Stormwater Runoff Control program. The program must address construction activity with a land disturbance of greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale, within the permittee's jurisdiction and that discharge to the permittee's MS4. The permittee must incorporate Section 19 requirements into their program. [Minn. R. 7090] 19.3 To the extent allowable under state or local law, the permittee must develop, implement, and enforce a regulatory mechanism(s) that establishes requirements for erosion, sediment, and waste controls that is at least as stringent as the Agency's most current Construction Stormwater General Permit (MNR100001), herein referred to as the CSW Permit. A regulatory mechanism(s) for the purposes of the General Permit may consist of contract language, an ordinance, permits, standards, written policies, operational plans, legal agreements, or any other mechanism, that will be enforced by the permittee. [Minn. R. 7090] 19.4 When the CSW Permit is reissued, the permittee must revise their regulatory mechanism(s), if necessary, within 12 months of the issuance date of that permit, to be at least as stringent as the requirements for erosion, sediment, and waste controls described in the CSW Permit. [Minn. R. 7090] 19.5 The permittee's regulatory mechanism(s) must require that owners and operators of construction activity develop site plans that must be submitted to the permittee for review and confirmation that regulatory mechanism(s) requirements have been met, prior to the start of construction activity. The regulatory mechanism(s) must require the owners and operators of construction activity to keep site plans up-to-date with regard to stormwater runoff controls. The regulatory mechanism(s) must require that site plans incorporate the following erosion, sediment, and waste controls that are at least as stringent as described in the CSW Permit: a. erosion prevention practices; b. sediment control practices; c. dewatering and basin draining; d. inspection and maintenance; e. pollution prevention management measures; f. temporary sediment basins; and g. termination conditions. [Minn. R. 7090] 19.6 The permittee must implement written procedures for site plan reviews conducted by the permittee prior to the start of all construction activity, to ensure compliance with requirements of the regulatory mechanism(s). At a minimum, the procedures must include: a. written notification to owners and operators proposing construction activity, including projects less than one acre that Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 11 of 28 are part of a larger common plan of development or sale, of the need to apply for and obtain coverage under the CSW Permit; and b. use of a written checklist, consistent with the requirements of the regulatory mechanism(s), to document the adequacy of each site plan required in item 19.5. [Minn. R. 7090] 19.7 The permittee must implement an inspection program that includes written procedures for conducting site inspections, to determine compliance with the permittee's regulatory mechanism(s). The inspection program must also meet the requirements in items 19.8 and 19.9. [Minn. R. 7090] 19.8 The permittee must maintain written procedures for identifying high-priority and low-priority sites for inspection. At a minimum, the written procedures must include: a. a detailed explanation describing how sites will be categorized as either high-priority or low-priority; b. a frequency at which the permittee will conduct inspections for high-priority sites; c. a frequency at which the permittee will conduct inspections for low-priority sites; and d. the name(s) of individual(s) or position title(s) responsible for conducting site inspections. [Minn. R. 7090] 19.9 The permittee must implement a written checklist to document each site inspection when determining compliance with the permittee's regulatory mechanism(s). At a minimum, the checklist must include the permittee's inspection findings on the following areas, as applicable to each site: a. stabilization of exposed soils (including stockpiles); b. stabilization of ditch and swale bottoms; c. sediment control BMPs on all downgradient perimeters of the project and upgradient of buffer zones; d. storm drain inlet protection; e. energy dissipation at pipe outlets; f. vehicle tracking BMPs; g. preservation of a 50 foot natural buffer or redundant sediment controls where stormwater flows to a surface water within 50 feet of disturbed soils; h. owner/operator of construction activity self-inspection records; i. containment for all liquid and solid wastes generated by washout operations (e.g., concrete, stucco, paint, form release oils, curing compounds, and other construction materials); and j. BMPs maintained and functional. [Minn. R. 7090] 19.10 The permittee must implement written procedures for receipt and consideration of reports of noncompliance or other stormwater related information on construction activity submitted by the public to the permittee. [Minn. R. 7090] 19.11 The permittee must ensure that individuals receive training commensurate with their responsibilities as they relate to the permittee's Construction Site Stormwater Runoff Control program. Individuals includes, but is not limited to, individuals responsible for conducting site plan reviews, site inspections, and/or enforcement. The permittee must ensure that previously trained individuals attend a refresher-training every three (3) calendar years following the initial training. [Minn. R. 7090] 19.12 The permittee must maintain written enforcement response procedures (ERPs) to compel compliance with the permittee's regulatory mechanism(s) in item 19.3. At a minimum, the written ERPs must include: a. a description of enforcement tools available to the permittee and guidelines for the use of each tool; and b. name or position title of responsible person(s) for conducting enforcement. [Minn. R. 7090] 19.13 For each site plan review conducted by the permittee, the permittee must document the following: a. project name; b. location; c. total acreage to be disturbed; d. owner and operator of the proposed construction activity; e. proof of notification to obtain coverage under the CSW Permit, as required in item 19.6, or proof of coverage under the CSW Permit; and f. any stormwater related comments and supporting completed checklist, as required in item 19.6, used by the permittee to determine project approval or denial. [Minn. R. 7090] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 12 of 28 19.14 For each training in item 19.11, the permittee must document: a. general subject matter covered; b. names and departments of individuals in attendance; and c. date of each event. [Minn. R. 7090] 19.15 The permittee must document any enforcement conducted pursuant to the ERPs in item 19.12, including verbal warnings. At a minimum, the permittee must document the following: a. name of the person responsible for violating the terms and conditions of the permittee's regulatory mechanism(s); b. date(s) and location(s) of the observed violation(s); c. description of the violation(s); d. corrective action(s) (including completion schedule) issued by the permittee; e. referrals to other regulatory organizations (if any); and f. date(s) violation(s) resolved. [Minn. R. 7090] 19.16 The permittee must conduct an annual assessment of the Construction Site Stormwater Runoff Control program to evaluate program compliance, the status of achieving the measurable requirements in Section 19, and determine how the program might be improved. Measurable requirements are activities that must be documented or tracked as applicable to the MCM (e.g., inventory, trainings, site plan reviews, inspections, enforcement, etc.). The permittee must perform the annual assessment prior to completion of each annual report and document any modifications made to the program as a result of the annual assessment. [Minn. R. 7090] 20.1 MCM 5: Post-Construction Stormwater Management. [Minn. R. 7090] 20.2 New permittees must develop, implement, and enforce, and existing permittees must revise their current program, as necessary, and continue to implement and enforce, a Post-Construction Stormwater Management program that prevents or reduces water pollution after construction activity is completed. The program must address construction activity with land disturbance of greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale, within the permittee's jurisdiction and that discharge to the permittee's MS4. The permittee must incorporate Section 20 requirements into their program. [Minn. R. 7090] 20.3 To the extent allowable under state or local law, the permittee must develop, implement, and enforce a regulatory mechanism(s) that incorporates items 20.4 through 20.15. A regulatory mechanism(s) for the purposes of the General Permit may consist of contract language, an ordinance, permits, standards, written policies, operational plans, legal agreements, or any other mechanism, that will be enforced by the permittee. [Minn. R. 7090] 20.4 The permittee's regulatory mechanism(s) must require owners of construction activity to submit site plans with post- construction stormwater management BMPs designed with accepted engineering practices to the permittee for review and confirmation that regulatory mechanism(s) requirements have been met, prior to start of construction activity. [Minn. R. 7090] 20.5 The permittee's regulatory mechanism(s) must require owners of construction activity to treat the water quality volume on any project where the sum of the new impervious surface and the fully reconstructed impervious surface equals one or more acres. [Minn. R. 7090] 20.6 For construction activity (excluding linear projects), the water quality volume must be calculated as one (1) inch times the sum of the new and the fully reconstructed impervious surface. [Minn. R. 7090] 20.7 For linear projects, the water quality volume must be calculated as the larger of one (1) inch times the new impervious surface or one-half (0.5) inch times the sum of the new and the fully reconstructed impervious surface. Where the entire water quality volume cannot be treated within the existing right-of-way, a reasonable attempt to obtain additional right-of- way, easement, or other permission to treat the stormwater during the project planning process must be made. Volume reduction practices must be considered first, as described in item 20.8. Volume reduction practices are not required if the practices cannot be provided cost effectively. If additional right-of-way, easements, or other permission cannot be obtained, owners of construction activity must maximize the treatment of the water quality volume prior to discharge from the MS4. [Minn. R. 7090] 20.8 Volume reduction practices (e.g., infiltration or other) to retain the water quality volume on-site must be considered first when designing the permanent stormwater treatment system. The General Permit does not consider wet sedimentation basins and filtration systems to be volume reduction practices. If the General Permit prohibits infiltration as described in Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 13 of 28 item 20.9, other volume reduction practices, a wet sedimentation basin, or filtration basin may be considered. [Minn. R. 7090] 20.9 Infiltration systems must be prohibited when the system would be constructed in areas: a. that receive discharges from vehicle fueling and maintenance areas, regardless of the amount of new and fully reconstructed impervious surface; b. where high levels of contaminants in soil or groundwater may be mobilized by the infiltrating stormwater. To make this determination, the owners and/or operators of construction activity must complete the Agency's site screening assessment checklist, which is available in the Minnesota Stormwater Manual, or conduct their own assessment. The assessment must be retained with the site plans; c. where soil infiltration rates are more than 8.3 inches per hour unless soils are amended to slow the infiltration rate below 8.3 inches per hour; d. with less than three (3) feet of separation distance from the bottom of the infiltration system to the elevation of the seasonally saturated soils or the top of bedrock; e. of predominately Hydrologic Soil Group D (clay) soils; f. in an Emergency Response Area (ERA) within a Drinking Water Supply Management Area (DWSMA) as defined in Minn. R. 4720.5100, Subp. 13, classified as high or very high vulnerability as defined by the Minnesota Department of Health; g. in an ERA within a DWSMA classified as moderate vulnerability unless the permittee performs or approves a higher level of engineering review sufficient to provide a functioning treatment system and to prevent adverse impacts to groundwater; h. outside of an ERA within a DWSMA classified as high or very high vulnerability unless the permittee performs or approves a higher level of engineering review sufficient to provide a functioning treatment system and to prevent adverse impacts to groundwater; i. within 1,000 feet up-gradient or 100 feet down gradient of active karst features; or j. that receive stormwater runoff from these types of entities regulated under NPDES for industrial stormwater: automobile salvage yards; scrap recycling and waste recycling facilities; hazardous waste treatment, storage, or disposal facilities; or air transportation facilities that conduct deicing activities. See "higher level of engineering review" in the Minnesota Stormwater Manual for more information. [Minn. R. 7090] 20.10 For non-linear projects, where the water quality volume cannot cost effectively be treated on the site of the original construction activity, the permittee must identify, or may require owners of the construction activity to identify, locations where off-site treatment projects can be completed. If the entire water quality volume is not addressed on the site of the original construction activity, the remaining water quality volume must be addressed through off-site treatment and, at a minimum, ensure the requirements of items 20.11 through 20.14 are met. [Minn. R. 7090] 20.11 The permittee must ensure off-site treatment project areas are selected in the following order of preference: a. locations that yield benefits to the same receiving water that receives runoff from the original construction activity; b. locations within the same Department of Natural Resource (DNR) catchment area as the original construction activity; c. locations in the next adjacent DNR catchment area up-stream; or d. locations anywhere within the permittee's jurisdiction. [Minn. R. 7090] 20.12 Off-site treatment projects must involve the creation of new structural stormwater BMPs or the retrofit of existing structural stormwater BMPs, or the use of a properly designed regional structural stormwater BMP. Routine maintenance of structural stormwater BMPs already required by the General Permit cannot be used to meet this requirement. [Minn. R. 7090] 20.13 Off-site treatment projects must be completed no later than 24 months after the start of the original construction activity. If the permittee determines more time is needed to complete the treatment project, the permittee must provide the reason(s) and schedule(s) for completing the project in the annual report. [Minn. R. 7090] 20.14 If the permittee receives payment from the owner of a construction activity for off-site treatment, the permittee must apply any such payment received to a public stormwater project, and all projects must comply with the requirements in items 20.11 through 20.13. [Minn. R. 7090] 20.15 The permittee's regulatory mechanism(s) must include the establishment of legal mechanism(s) between the permittee and owners of structural stormwater BMPs not owned or operated by the permittee, that have been constructed to meet the requirements in Section 20. The legal mechanism(s) must include provisions that, at a minimum: Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 14 of 28 a. allow the permittee to conduct inspections of structural stormwater BMPs not owned or operated by the permittee, perform necessary maintenance, and assess costs for those structural stormwater BMPs when the permittee determines the owner of that structural stormwater BMP has not ensured proper function; b. are designed to preserve the permittee's right to ensure maintenance responsibility, for structural stormwater BMPs not owned or operated by the permittee, when those responsibilities are legally transferred to another party; and c. are designed to protect/preserve structural stormwater BMPs. If structural stormwater BMPs change, causing decreased effectiveness, new, repaired, or improved structural stormwater BMPs must be implemented to provide equivalent treatment to the original BMP. [Minn. R. 7090] 20.16 The permittee must maintain a written or mapped inventory of structural stormwater BMPs not owned or operated by the permittee that meet all of the following criteria: a. the structural stormwater BMP includes an executed legal mechanism(s) between the permittee and owners responsible for the long-term maintenance, as required in item 20.15; and b. the structural stormwater BMP was implemented on or after August 1, 2013. [Minn. R. 7090] 20.17 The permittee must implement written procedures for site plan reviews conducted by the permittee prior to the start of construction activity, to ensure compliance with requirements of the permittee's regulatory mechanism(s). [Minn. R. 7090] 20.18 The permittee must ensure that individuals receive training commensurate with their responsibilities as they relate to the permittee's Post-Construction Stormwater Management program. Individuals includes, but is not limited to, individuals responsible for conducting site plan reviews and/or enforcement. The permittee must ensure that previously trained individuals attend a refresher-training every three (3) calendar years following the initial training. [Minn. R. 7090] 20.19 The permittee must maintain written enforcement response procedures (ERPs) to compel compliance with the permittee's regulatory mechanism(s) required in Section 20. At a minimum, the written ERPs must include: a. a description of enforcement tools available to the permittee and guidelines for the use of each tool; and b. name or position title of responsible person(s) for conducting enforcement. [Minn. R. 7090] 20.20 For each site plan review conducted by the permittee, the permittee must document the following: a. supporting documentation used to determine compliance with Section 20 of the General Permit, including any calculations for the permanent stormwater treatment system; b. the water quality volume that will be treated through volume reduction practices (e.g., infiltration or other) compared to the total water quality volume required to be treated; c. documentation associated with off-site treatment projects authorized by the permittee, including rationale to support the location of permanent stormwater treatment projects in accordance with items 20.10 and 20.11; d. payments received and used in accordance with item 20.14; and e. all legal mechanisms drafted in accordance with item 20.15, including date(s) of the agreement(s) and name(s) of all responsible parties involved. [Minn. R. 7090] 20.21 For each training in item 20.18, the permittee must document: a. general subject matter covered; b. names and departments of individuals in attendance; and c. date of each event. [Minn. R. 7090] 20.22 The permittee must document any enforcement conducted pursuant to the ERPs in item 20.19, including verbal warnings. At a minimum, the permittee must document the following: a. name of the person responsible for violating the terms and conditions of the permittee's regulatory mechanism(s); b. date(s) and location(s) of the observed violation(s); c. description of the violation(s); d. corrective action(s) (including completion schedule) issued by the permittee; e. referrals to other regulatory organizations (if any); and f. date(s) violation(s) resolved. [Minn. R. 7090] 20.23 The permittee must conduct an annual assessment of the Post-Construction Stormwater Management program to evaluate Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 15 of 28 program compliance, the status of achieving the measurable requirements in Section 20, and determine how the program might be improved. Measurable requirements are activities that must be documented or tracked as applicable to the MCM (e.g., inventory, trainings, site plan reviews, inspections, enforcement, etc.). The permittee must perform the annual assessment prior to completion of each annual report and document any modifications made to the program as a result of the annual assessment. [Minn. R. 7090] 21.1 MCM 6: Pollution Prevention/Good Housekeeping For Municipal Operations. [Minn. R. 7090] 21.2 New permittees must develop and implement, and existing permittees must revise their current program, as necessary, and continue to implement, an operations and maintenance program that prevents or reduces the discharge of pollutants to the MS4 from permittee owned/operated facilities and operations. The permittee must incorporate Section 21 requirements into their program. [Minn. R. 7090] 21.3 The permittee must maintain a written or mapped inventory of permittee owned/operated facilities that contribute pollutants to stormwater discharges. The permittee must implement BMPs that prevent or reduce pollutants in stormwater discharges from all inventoried facilities. Facilities to be inventoried may include, but is not limited to: a. composting; b. equipment storage and maintenance; c. hazardous waste disposal; d. hazardous waste handling and transfer; e. landfills; f. solid waste handling and transfer; g. parks; h. pesticide storage; i. public parking lots; j. public golf courses; k. public swimming pools; l. public works yards; m. recycling; n. salt storage; o. snow storage; p. vehicle storage and maintenance (e.g., fueling and washing) yards; and q. materials storage yards. [Minn. R. 7090] 21.4 The permittee must implement BMPs that prevent or reduce pollutants in stormwater discharges from the following municipal operations that may contribute pollutants to stormwater discharges, where applicable: a. waste disposal and storage, including dumpsters; b. management of temporary and permanent stockpiles of materials such as street sweepings, snow, sand and sediment removal piles (e.g., effective sediment controls at the base of stockpiles on the downgradient perimeter); c. vehicle fueling, washing, and maintenance; d. routine street and parking lot sweeping; e. emergency response; f. cleaning of maintenance equipment, building exteriors, dumpsters, and the disposal of associated waste and wastewater; g. use, storage, and disposal of significant materials; h. landscaping, park, and lawn maintenance; i. road maintenance, including pothole repair, road shoulder maintenance, pavement marking, sealing, and repaving; j. right-of-way maintenance, including mowing; and k. application of herbicides, pesticides, and fertilizers. [Minn. R. 7090] 21.5 The permittee must implement the following BMPs at permittee owned/operated salt storage areas: a. cover or store salt indoors; b. store salt on an impervious surface; and c. implement practices to reduce exposure when transferring material from salt storage areas (e.g., sweeping, diversions, and/or containment). [Minn. R. 7090] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 16 of 28 21.6 The permittee must implement a written snow and ice management policy for individuals that perform winter maintenance activities for the permittee. The policy must establish practices and procedures for snow and ice control operations (e.g., plowing or other snow removal practices, sand use, and application of deicing compounds). [Minn. R. 7090] 21.7 Each calendar year, the permittee must ensure all individuals that perform winter maintenance activities for the permittee receive training that includes: a. the importance of protecting water quality; b. BMPs to minimize the use of deicers (e.g., proper calibration of equipment and benefits of pretreatment, pre-wetting, and anti-icing); and c. tools and resources to assist in winter maintenance (e.g., deicing application rate guidelines, calibration charts, Smart Salting Assessment Tool). The permittee may use training materials from the Agency's Smart Salting training or other organizations to meet this requirement. [Minn. R. 7090] 21.8 The permittee must maintain written procedures for the purpose of determining the TSS and TP treatment effectiveness of all permittee owned/operated ponds constructed and used for the collection and treatment of stormwater. [Minn. R. 7090] 21.9 The permittee must inspect structural stormwater BMPs (excluding stormwater ponds, which are under a separate schedule below) each calendar year to determine structural integrity, proper function, and maintenance needs unless the permittee determines either of the following conditions apply: a. complaints received or patterns of maintenance indicate a greater frequency is necessary; or b. maintenance or sediment removal is not required after completion of the first two calendar year inspections; in which case the permittee may reduce the frequency of inspections to once every two (2) calendar years. [Minn. R. 7090] 21.10 Prior to the expiration date of the General Permit, the permittee must conduct at least one inspection of all ponds and outfalls (excluding underground outfalls) in order to determine structural integrity, proper function, and maintenance needs. [Minn. R. 7090] 21.11 Based on inspection findings, the permittee must determine if repair, replacement, or maintenance measures are necessary in order to ensure the structural integrity and proper function of structural stormwater BMPs and outfalls. The permittee must complete necessary maintenance as soon as possible. If the permittee determines necessary maintenance cannot be completed within one year of discovery, the permittee must document a schedule(s) for completing the maintenance. [Minn. R. 7090] 21.12 The permittee must implement a stormwater management training program commensurate with individual's responsibilities as they relate to the permittee's SWPPP, including reporting and assessment activities. The permittee may use training materials from the United States Environmental Protection Agency (USEPA), state and regional agencies, or other organizations as appropriate to meet this requirement. The training program must: a. address the importance of protecting water quality; b. cover the requirements of the permit relevant to the responsibilities of the individual not already addressed in items 18.8, 18.9, 19.11, 20.18, and 21.7; and c. include a schedule that establishes initial training for individuals, including new and/or seasonal employees, and recurring training intervals to address changes in procedures, practices, techniques, or requirements. [Minn. R. 7090] 21.13 The permittee must document the following information associated with the operations and maintenance program: a. date(s) and description of findings, including whether or not an illicit discharge is detected, for all inspections conducted in accordance with items 21.9 and 21.10; b. any adjustments to inspection frequency as authorized in item 21.9; c. date(s) and a description of maintenance conducted as a result of inspection findings, including whether or not an illicit discharge is detected; d. schedule(s) for maintenance of structural stormwater BMPs and outfalls as required in item 21.11; and e. stormwater management training events, including general subject matter covered, names and departments of individuals in attendance, and date of each event. [Minn. R. 7090] 21.14 The permittee must document pond sediment excavation and removal activities, including: Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 17 of 28 a. a unique ID number and geographic coordinates of each stormwater pond from which sediment is removed; b. the volume (e.g., cubic yards) of sediment removed from each stormwater pond; c. results from any testing of sediment from each removal activity; and d. location(s) of final disposal of sediment from each stormwater pond. [Minn. R. 7090] 21.15 The permittee must conduct an annual assessment of the operations and maintenance program to evaluate program compliance, the status of achieving the measurable requirements in Section 21, and determine how the program might be improved. Measurable requirements are activities that must be documented or tracked as applicable to the MCM (e.g., inventory, trainings, inspections, maintenance activities, etc.). The permittee must perform the annual assessment prior to completion of each annual report and document any modifications made to the program as a result of the annual assessment. [Minn. R. 7090] 22.1 Discharges to Impaired Waters with a USEPA-Approved TMDL that Includes an Applicable WLA. [Minn. R. 7090] 22.2 If the permittee has an applicable WLA not being met for oxygen demand, nitrate, TSS, or TP, the permittee must provide a summary of the permittee's progress toward achieving those applicable WLAs with the annual report. The summary must include the following information: a. a list of all BMPs applied towards achieving applicable WLAs for oxygen demand, nitrate, TSS, and TP; b. the implementation status of BMPs included in the compliance schedule at the time of final application submittal; and c. an updated estimate of cumulative TSS and TP load reductions. [Minn. R. 7090] 22.3 If the permittee has an applicable WLA where a reduction in pollutant loading is required for bacteria, the permittee must maintain a written or mapped inventory of potential areas and sources of bacteria (e.g., dense populations of waterfowl or other bird, dog parks). [Minn. R. 7090] 22.4 If the permittee has an applicable WLA where a reduction in pollutant loading is required for bacteria, the permittee must maintain a written plan to prioritize reduction activities to address the areas and sources identified in the inventory in item 22.3. The written plan must include BMPs the permittee will implement over the permit term, which may include, but is not limited to: a. water quality monitoring to determine areas of high bacteria loading; b. installation of pet waste pick-up bags in parks and open spaces; c. elimination of over-spray irrigation that may occur at permittee owned areas; d. removal of organic matter via street sweeping; e. implementation of infiltration structural stormwater BMPs; or f. management of areas that attract dense populations of waterfowl (e.g., riparian plantings). [Minn. R. 7090] 22.5 If the permittee has an applicable WLA where a reduction in pollutant loading is required for chloride, the permittee must document the amount of deicer applied each winter maintenance season to all permittee owned/operated surfaces. [Minn. R. 7090] 22.6 If the permittee has an applicable WLA where a reduction in pollutant loading is required for chloride, each calendar year the permittee must conduct an assessment of the permittee's winter maintenance operations to reduce the amount of deicing salt applied to permittee owned/operated surfaces and determine current and future opportunities to improve BMPs. The permittee may use the Agency's Smart Salting Assessment Tool or other available resources and methods to complete this assessment. The permittee must document the assessment. The assessment may include, but is not limited to: a. operational changes such as pre-wetting, pre-treating the salt stockpile, increasing plowing prior to deicing, monitoring of road surface temperature, etc.; b. implementation of new or modified equipment providing pre-wetting, or other capability for minimizing salt use; c. regular calibration of equipment; d. optimizing mechanical removal to reduce use of deicers; or e. designation of no salt and/or low salt zones. [Minn. R. 7090] 22.7 If the permittee has an applicable WLA where a reduction in pollutant loading is required for temperature (i.e., City of Duluth, City of Hermantown, City of Rice Lake, City of Stillwater, MnDOT Outstate, St. Louis County, University of Minnesota - Duluth, and Lake Superior College), the permittee must maintain a written plan that identifies specific activities the Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 18 of 28 permittee will implement to reduce thermal loading during the permit term. The written plan may include, but is not limited to: a. implementation of infiltration BMPs such as bioinfiltration practices; b. disconnection and/or reduction of impervious surfaces; c. retrofitting existing structural stormwater BMPs; or d. improvement of riparian vegetation. [Minn. R. 7090] 23.1 Alum or Ferric Chloride Phosphorus Treatment Systems. [Minn. R. 7090] 23.2 If the permittee uses an alum or ferric chloride phosphorus treatment system, the permittee must comply with Section 23 requirements. [Minn. R. 7090] 23.3 The permittee's alum or ferric chloride phosphorus treatment system must comply with the following: a. the permittee must use the treatment system for the treatment of phosphorus in stormwater. Non-stormwater discharges must not be treated by this system; b. the treatment system must be contained within the conveyances and structural stormwater BMPs of the MS4. The utilized conveyances and structural stormwater BMPs must not include any receiving waters; c. phosphorus treatment systems utilizing chemicals other than alum or ferric chloride must receive written approval from the Agency; and d. in-lake phosphorus treatment activities are not authorized under the General Permit. [Minn. R. 7090] 23.4 The permittee's alum or ferric chloride phosphorus treatment system must meet the following design parameters: a. the treatment system must be constructed in a manner that diverts the stormwater flow to be treated from the main conveyance system; b. a high flow bypass must be part of the inlet design; and c. a flocculant storage/settling area must be incorporated into the design, and adequate maintenance access must be provided (minimum of 8 feet wide) for the removal of accumulated sediment. [Minn. R. 7090] 23.5 A designated person must perform visual monitoring of the treatment system for proper performance at least once every seven (7) days, and within 24 hours after a rainfall event greater than 2.5 inches in 24 hours. Following visual monitoring which occurs within 24 hours after a rainfall event, the next visual monitoring must be conducted within seven (7) days after that rainfall event. [Minn. R. 7090] 23.6 Three (3) benchmark monitoring stations must be established. Table 1 in Appendix A must be used for the parameters, units of measure, and frequency of measurement for each station. [Minn. R. 7090] 23.7 Samples must be collected as grab samples or flow-weighted 24-hour composite samples. [Minn. R. 7090] 23.8 Each sample, excluding pH samples, must be analyzed by a laboratory certified by the Minnesota Department of Health and/or the Agency, and: a. sample preservation and test procedures for the analysis of pollutants must conform to 40 CFR Part 136 and Minn. R. 7041.3200; b. detection limits for dissolved phosphorus, dissolved aluminum, and dissolved iron must be a minimum of 6 micrograms per liter, 10 micrograms per liter, and 20 micrograms per liter, respectively; and c. pH must be measured within 15 minutes of sample collection using calibrated and maintained equipment. [Minn. R. 7090] 23.9 In the following situations, the permittee must perform corrective action(s) and immediately notify the Minnesota Department of Public Safety Duty Officer at 1-800-422-0798 (toll free) or 651-649-5451 (Metro area): a. the pH of the discharged water is not within the range of 6.0 and 9.0; b. any indications of toxicity or measurements exceeding water quality standards which could endanger human health, public drinking water supplies, or the environment; or c. a spill or discharge or alteration resulting in water pollution as defined in Minn. Stat. 115.01, subd. 13, of alum or ferric chloride. If item b is applicable, the permittee must also report the non-compliance to the Commissioner as required in item 26.11. Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 19 of 28 [Minn. R. 7001.0150, Subp. 3(K), Minn. R. 7090] 23.10 If the permittee discovers indications of toxicity or measurements exceeding water quality standards that the permittee determines does not endanger human health, public drinking water supplies, or the environment, the permittee must report the non-compliance to the Commissioner as required in item 26.12. [Minn. R. 7001.0150, Subp. 3(L), Minn. R. 7090] 23.11 The permittee must submit the following information with the annual report. The annual report must include a month-by- month summary of: a. date(s) of operation; b. chemical(s) used for treatment; c. gallons of water treated; d. gallons of alum or ferric chloride treatment used; e. calculated pounds of phosphorus removed; and f. any performance issues and the corrective action(s), including the date(s) when corrective action(s) were taken. [Minn. R. 7090] 23.12 A record of the design parameters in items 23.13 through 23.15 must be kept on-site. [Minn. R. 7090] 23.13 Site-specific jar testing conducted using typical and representative water samples in accordance with the most current approved version of ASTM D2035. [Minn. R. 7090] 23.14 Baseline concentrations of the following parameters in the influent and receiving waters: a. aluminum or iron; and b. phosphorus. [Minn. R. 7090] 23.15 The following system parameters and how each was determined: a. flocculant settling velocity; b. minimum required retention time; c. rate of diversion of stormwater into the system; d. the flow rate from the discharge of the outlet structure; and e. range of expected dosing rates. [Minn. R. 7090] 23.16 The following site-specific procedures must be developed and a copy kept on-site: a. procedures for the installation, operation and maintenance of all pumps, generators, control systems, and other equipment; b. specific parameters for determining when the solids must be removed from the system and how the solids will be handled and disposed of; and c. procedures for cleaning up and/or containing a spill of each chemical stored on-site. [Minn. R. 7090] 24.1 Stormwater Pollution Prevention Program (SWPPP) Modification. [Minn. R. 7090] 24.2 The Commissioner may require the permittee to modify the SWPPP as needed, in accordance with the procedures of Minn. R. 7001, and may consider the following factors: a. discharges from the MS4 are impacting the quality of receiving waters; b. more stringent requirements are necessary to comply with state or federal regulations; and c. additional conditions are deemed necessary to comply with the goals and applicable requirements of the Clean Water Act and protect water quality. [Minn. R. 7090] 24.3 Modifications that the permittee chooses to make to the SWPPP other than modifications authorized in item 24.4, must be approved by the Commissioner in accordance with the procedures of Minn. R. 7001. All requests must be in writing, setting forth schedules for compliance. The request must discuss alternative program modifications, assure compliance with requirements of the permit, and meet other applicable laws. [Minn. R. 7090] 24.4 The permittee may modify the SWPPP without prior approval of the Commissioner provided the Commissioner is notified of the modification in the annual report for the year the modification is made and the modification falls under one of the following categories: Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 20 of 28 a. a BMP is added, and none subtracted, from the SWPPP; or b. a less effective BMP is replaced with a more effective BMP. The alternate BMP must address the same, or similar, concerns as the ineffective or failed BMP. [Minn. R. 7090] 25.1 Annual Assessment, Annual Reporting, and Recordkeeping. [Minn. R. 7090] 25.2 The permittee must conduct an annual assessment to evaluate compliance with the terms and conditions of the General Permit, including the effectiveness of the components of the SWPPP and the status of achieving the measurable requirements in the General Permit. Measurable requirements are activities that must be documented or tracked (e.g., education and outreach efforts, implementation of written plans, inventories, trainings, site plan reviews, inspections, enforcement, etc.). The permittee must perform the annual assessment prior to completion of each annual report and document any modifications made to the SWPPP as a result of the annual assessment. [Minn. R. 7090] 25.3 The permittee must submit an annual report : Due annually, by the 30th of June. The annual report must cover the portion of the previous calendar year during which the permittee was authorized to discharge stormwater under the General Permit. The annual report shall be submitted to the Agency, in a manner determined by the Agency, that includes but is not limited to: a. the status of compliance with permit terms and conditions, including an assessment of the appropriateness of BMPs identified by the permittee and progress towards achieving the measurable requirements of each of the MCMs. The assessment must be based on results of information collected and analyzed, including monitoring (if any), inspection findings, and public input received during the reporting period; b. the stormwater activities the permittee plans to undertake during the next reporting cycle; c. a change in any identified BMPs for any of the MCMs; d. the summary required in item 22.2 to demonstrate progress toward achieving applicable WLAs; e. information required to be recorded or documented in Sections 13 through 24; and f. a statement that the permittee is relying on a partnership(s) with another regulated small MS4(s) to satisfy one or more permit requirements (if applicable), and what agreements the permittee has entered into in support of this effort. [Minn. R. 7090] 25.4 The permittee must make records, including components of the SWPPP, available to the public at reasonable times during regular business hours (see 40 CFR 122.7 for confidentiality provision). [Minn. R. 7090] 25.5 The permittee must retain copies of the permit application, all documentation necessary to comply with SWPPP requirements, all data and information used by the permittee to complete the application process, and any information developed as a requirement of the General Permit or as requested by the Commissioner, for a period of at least three (3) years beyond the date of permit expiration. This period is automatically extended during the course of an unresolved enforcement action regarding the small MS4 or as requested by the Commissioner. [Minn. R. 7001.0080, Minn. R. 7090] 25.6 The permittee must, when requested by the Commissioner, submit within a reasonable time the information and reports that are relevant to the control of pollution regarding the construction, modification, or operation of the facility covered by the General Permit or regarding the conduct of the activity covered by the General Permit. [Minn. R. 7001.0150, Subp. 3(H), Minn. R. 7090] 25.7 The permittee must use an electronic submittal process, as provided by the Agency, to submit information required by the General Permit. If electronic submittal is not available, the permittee must use the following mailing address: Supervisor, Municipal Stormwater Unit Minnesota Pollution Control Agency 520 Lafayette Road North St. Paul, Minnesota 55155-4194. [Minn. R. 7090] 26.1 General Conditions. [Minn. R. 7090] 26.2 The Agency's issuance of a permit does not release the permittee from any liability, penalty, or duty imposed by Minnesota or federal statutes or rules or local ordinances, except the obligation to obtain the General Permit. [Minn. R. 7001.0150, Subp. 3(A)] 26.3 The Agency's issuance of a permit does not prevent the future adoption by the Agency of pollution control rules, standards, or orders more stringent than those now in existence and does not prevent the enforcement of these rules, standards, or orders against the permittee. [Minn. R. 7001.0150, Subp. 3(B)] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 21 of 28 26.4 The General Permit does not convey a property right or an exclusive privilege. [Minn. R. 7001.0150, Subp. 3(C)] 26.5 The Agency's issuance of a permit does not obligate the Agency to enforce local laws, rules or plans beyond that authorized by Minnesota statutes. [Minn. R. 7001.0150, Subp. 3(D)] 26.6 The permittee must perform the actions or conduct the activity authorized by the permit in accordance with the plans and specifications approved by the Agency and in compliance with the conditions of the permit. [Minn. R. 7001.0150, Subp. 3(E)] 26.7 The permittee must at all times properly operate and maintain the facilities and systems of treatment and control and the appurtenances related to them which are installed or used by the permittee to achieve compliance with the conditions of the General Permit. Proper operation and maintenance includes effective performance, adequate funding, adequate operator staffing and training, and adequate laboratory and process controls, including appropriate quality assurance procedures. The permittee must install and maintain appropriate backup or auxiliary facilities if they are necessary to achieve compliance with the conditions of the General Permit and, for all permits other than hazardous waste facility permits, if these backup or auxiliary facilities are technically and economically feasible. [Minn. R. 7001.0150, Subp. 3(F)] 26.8 The permittee may not knowingly make a false or misleading statement, representation, or certification in a record, report, plan, or other document required to be submitted to the Agency or to the Commissioner by the General Permit. The permittee must immediately upon discovery report to the Commissioner an error or omission in these records, reports, plans, or other documents. [Minn. R. 7001.0150, Subp. 3(G), Minn. R. 7001.1090, Subp. 1(G), Minn. R. 7001.1090, Subp. 1(H), Minn. Stat. 609.671] 26.9 When authorized by Minn. Stat. 115.04, 115B.17, subd. 4, and 116.091, and upon presentation of proper credentials, the Agency, or an authorized employee or agent of the Agency, must be allowed by the permittee to enter at reasonable times upon the property of the permittee to examine and copy books, papers, records, or memoranda pertaining to the activity covered by the General Permit; and to conduct surveys and investigations, including sampling or monitoring, pertaining to the construction, modification, or operation of the facility covered by the permit or pertaining to the activity covered by the General Permit. [Minn. R. 7001.0150, Subp. 3(I)] 26.10 If the permittee discovers, through any means, including notification by the Agency, that noncompliance with a condition of the General Permit has occurred, the permittee must take all reasonable steps to minimize the adverse impacts on human health, public drinking water supplies, or the environment resulting from the noncompliance. [Minn. R. 7001.0150, Subp. 3(J)] 26.11 If the permittee discovers that noncompliance with a condition of the General Permit has occurred which could endanger human health, public drinking water supplies, or the environment, the permittee must, within 24 hours of the discovery of the noncompliance, orally notify the Commissioner. Within five days of the discovery of the noncompliance, the permittee must submit to the Commissioner a written description of the noncompliance; the cause of the noncompliance; the exact dates of the period of the noncompliance; if the noncompliance has not been corrected, the anticipated time it is expected to continue; and steps taken or planned to reduce, eliminate, and prevent reoccurrence of the noncompliance. [Minn. R. 7001.0150, Subp. 3(K)] 26.12 The permittee must report noncompliance with the General Permit not reported under item 26.11 as a part of the next report which the permittee is required to submit under the General Permit. If no reports are required within 30 days of the discovery of the noncompliance, the permittee must submit the information listed in item 26.11 within 30 days of the discovery of the noncompliance. [Minn. R. 7001.0150, Subp. 3(L), Minn. R. 7090] 26.13 The permittee must give advance notice to the Commissioner as soon as possible of planned physical alterations or additions to the permitted facility (MS4) or activity that may result in noncompliance with a Minnesota or federal pollution control statute or rule or a condition of the General Permit. [Minn. R. 7001.0150, Subp. 3(M)] 26.14 The General Permit is not transferable to any person without the express written approval of the Agency after compliance with the requirements of Minn. R. 7001.0190. A person to whom the permit has been transferred must comply with the conditions of the General Permit. [Minn. R. 7001.0150, Subp. 3(N)] 26.15 The General Permit authorizes the permittee to perform the activities described in the permit under the conditions of the General Permit. In issuing the permit, the state and Agency assume no responsibility for damage to persons, property, or the environment caused by the activities of the permittee in the conduct of its actions, including those activities authorized, directed, or undertaken under the permit. To the extent the state and Agency may be liable for the activities of its employees, that liability is explicitly limited to that provided in the Tort Claims Act, Minn. Stat. 3.736. [Minn. R. 7001.0150, Subp. 3(O)] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 22 of 28 26.16 The General Permit incorporates by reference the applicable portions of 40 CFR 122.41 and 122.42(c) and (d), and Minn. R. 7001.1090, which are enforceable parts of the General Permit. [Minn. R. 7090] 26.17 The provisions of the General Permit are severable, and if any provision of the General Permit, or the application of any provision of the General Permit to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of the General Permit shall not be affected thereby. [Minn. R. 7090] 27.1 Definitions. [Minn. R. 7090] 27.2 "Active karst" means a terrain having distinctive landforms and hydrology created primarily from the dissolution of soluble rocks within 50 feet of the land surface. [Minn. R. 7090] 27.3 "Agency" means the Minnesota Pollution Control Agency or MPCA. [Minn. Stat. 116.36, subd. 2] 27.4 "Alum or Ferric Chloride Phosphorus Treatment System" means the diversion of flowing stormwater from a MS4, removal of phosphorus through the use a continuous feed of alum or ferric chloride additive, flocculation, and the return of the treated stormwater back into a MS4 or receiving water. [Minn. R. 7090] 27.5 "Applicable WLA" means a Waste Load Allocation assigned to the permittee and approved by the USEPA prior to the issuance date of the General Permit. [Minn. R. 7090] 27.6 "Best Management Practices" or "BMPs" means practices to prevent or reduce the pollution of the waters of the state, including schedules of activities, prohibitions of practices, and other management practices, and also includes treatment requirements, operating procedures and practices to control plant site runoff, spillage or leaks, sludge, or waste disposal or drainage from raw material storage. [Minn. R. 7001.1020, Subp. 5] 27.7 "Commissioner" means the Commissioner of the Minnesota Pollution Control Agency or the Commissioner's designee. [Minn. Stat. 116.36, subd. 3] 27.8 "Common Plan of Development or Sale" means a contiguous area where multiple separate and distinct land disturbing activities may be taking place at different times, on different schedules, but under one proposed plan. One plan is broadly defined to include design, permit application, advertisement or physical demarcation indicating that land-disturbing activities may occur. [Minn. R. 7090] 27.9 "Construction Activity" means activities including clearing, grading, and excavating, that result in land disturbance of equal to or greater than one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of development or sale if the larger common plan will ultimately disturb equal to or greater than one acre. This includes a disturbance to the land that results in a change in the topography, existing soil cover, both vegetative and nonvegetative, or the existing soil topography that may result in accelerated stormwater runoff that may lead to soil erosion and movement of sediment. Construction activity does not include a disturbance to the land of less than five acres for the purpose of routine maintenance performed to maintain the original line and grade, hydraulic capacity, and original purpose of the facility. Routine maintenance does not include activities such as repairs, replacement and other types of non-routine maintenance. Pavement rehabilitation that does not disturb the underlying soils (e.g., mill and overlay projects) is not construction activity. [Minn. R. 7090] 27.10 "DNR Catchment Area" means the Hydrologic Unit 08 areas delineated and digitized by the Minnesota DNR. The catchment areas are available for download at the Minnesota DNR Geospatial Commons website. DNR catchment areas may be locally corrected, in which case the local corrections may be used. [Minn. R. 7090] 27.11 "Existing Permittee" means an owner/operator of a small MS4 that has been authorized to discharge stormwater under a previously issued general permit for small MS4s in the state of Minnesota. [Minn. R. 7090] 27.12 "Fully reconstructed" means areas where impervious surfaces have been removed down to the underlying soils. Activities such as structure renovation, mill and overlay projects, and other pavement rehabilitation projects that do not expose the underlying soils beneath the structure, pavement, or activity are not considered fully reconstructed. Maintenance activities such as catch basin repair/replacement, utility repair/replacement, pipe repair/replacement, lighting, and pedestrian ramp improvements are not considered fully reconstructed. [Minn. R. 7090] 27.13 "General permit" means a permit issued under Minn. R. 7001.0210 to a category of permittees whose operations, emissions, activities, discharges, or facilities are the same or substantially similar. [Minn. R. 7001.0010, Subp. 4] 27.14 "Geographic Coordinates" means the point location of a stormwater feature expressed by X, Y coordinates of a standard Cartesian coordinate system (i.e. latitude/longitude) that can be readily converted to Universal Transverse Mercator (UTM), Zone 15N in the NAD83 datum. For polygon features, the geographic coordinates will typically define the approximate center of a stormwater feature. [Minn. R. 7090] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 23 of 28 27.15 "High Flow Bypass" means a function of an inlet device that allows a certain flow of water through, but diverts any higher flows away. High flow bypasses are generally used for BMPs that can only treat a designed amount of flow and that would be negatively affected by higher flows. [Minn. R. 7090] 27.16 "Illicit Discharge" means any discharge to a municipal separate storm sewer that is not composed entirely of stormwater except discharges pursuant to a NPDES permit (other than the NPDES permit for discharges from the municipal separate storm sewer) and discharges resulting from firefighting activities. [40 CFR 122.26(b)(2)] 27.17 "Impaired Water" means waters identified as impaired by the Agency, and approved by the USEPA, pursuant to section 303(d) of the Clean Water Act (33 U.S.C. 303(d)). [Minn. R. 7090] 27.18 "Linear project" means construction of new or fully reconstructed roads, trails, sidewalks, or rail lines that are not part of a common plan of development or sale. For example, roads being constructed concurrently with a new residential development are not considered linear projects because they are part of a common plan of development or sale. [Minn. R. 7090] 27.19 "Maximum Extent Practicable" or "MEP" means the statutory standard (33 U.S.C. 1342(p)(3)(B)(iii)) that establishes the level of pollutant reductions that an owner or operator of regulated MS4s must achieve. The USEPA has intentionally not provided a precise definition of MEP to allow maximum flexibility in MS4 permitting. The pollutant reductions that represent MEP may be different for each small MS4, given the unique local hydrologic and geologic concerns that may exist and the differing possible pollutant control strategies. Therefore, each permittee will determine appropriate BMPs to satisfy each of the six Minimum Control Measures (MCMs) through an evaluative process. The USEPA envisions application of the MEP standard as an iterative process. [Minn. R. 7090] 27.20 "Municipal separate storm sewer system" or "MS4" means a conveyance or system of conveyances including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains: a. owned or operated by a state, city, town, county, district, association, or other public body, created by or pursuant to state law, having jurisdiction over disposal of sewage, industrial wastes, stormwater, or other wastes, including special districts under state law such as a sewer district, flood control district, or drainage district or similar entity, or an Indian tribe or an authorized Indian tribe organization, or a designated and approved management Agency under section 208 of the federal Clean Water Act, United States Code, title 33, section 1288, that discharges into waters of the state; b. designed or used for collecting or conveying stormwater; c. that is not a combined sewer; and d. that is not part of a publicly owned treatment works as defined in 40 CFR 122.2. Municipal separate storm sewer systems do not include separate storm sewers in very discrete areas, such as individual buildings. [Minn. R. 7090.0080, Subp. 8] 27.21 "New Permittee" means an owner/operator of a small MS4 that has not been authorized to discharge stormwater under a previously issued General Stormwater Permit for small MS4s in the state of Minnesota and that applies for, and obtains coverage under the General Permit. [Minn. R. 7090] 27.22 "Non-Stormwater Discharge" means any discharge not composed entirely of stormwater. [Minn. R. 7090] 27.23 "Operator" means the person with primary operational control and legal responsibility for the MS4. [Minn. R. 7090.0080, Subp. 10] 27.24 "Outfall" means the point source where a MS4 discharges to a receiving water, or the stormwater discharge permanently leaves the permittee's MS4. It does not include diffuse runoff or conveyances that connect segments of the same stream or water systems (e.g., when a conveyance temporarily leaves an MS4 at a road crossing). [Minn. R. 7090] 27.25 "Owner" means the person that owns the MS4. [Minn. R. 7090.0080, Subp. 11] 27.26 "Permittee" means a person or persons, that signs the permit application submitted to the Agency and is responsible for compliance with the terms and conditions of the General Permit. [Minn. R. 7090] 27.27 "Person" means the state or any Agency or institution thereof, any municipality, governmental subdivision, public or private corporation, individual, partnership, or other entity, including, but not limited to, association, commission or any interstate body, and includes any officer or governing or managing body of any municipality, governmental subdivision, or public or private corporation, or other entity. [Minn. Stat. 115.01, subd. 10] 27.28 "Pipe" means a closed manmade conveyance device used to transport stormwater from location to location. The definition Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 24 of 28 of pipe does not include foundation drain pipes, irrigation pipes, land drain tile pipes, culverts, and road sub-grade drain pipes. [Minn. R. 7090] 27.29 "Receiving Water" means any lake, river, stream or wetland that receives stormwater discharges from an MS4. [Minn. R. 7090] 27.30 "Reduce" means reduce to the Maximum Extent Practicable (MEP) unless otherwise defined in the context in which it is used. [Minn. R. 7090] 27.31 "Seasonally Saturated Soil" means the highest seasonal elevation in the soil in a reduced chemical state because of soil voids filled with water causing anaerobic conditions. Seasonally saturated soil is evidenced by the presence of redoximorphic features or other information determined by scientifically established methods or empirical field measurements. [Minn. R. 7090] 27.32 "Section" includes all item numbers of the same whole number. For example, "Section 5" of the General Permit refers to items 5.1 through 5.5. [Minn. R. 7090] 27.33 "Significant Materials" includes, but is not limited to: raw materials, fuels, materials such as solvents, detergents, and plastic pellets; finished materials such as metallic products; raw materials used in food processing or production; hazardous substances designated under Section 101(14) of the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA); any chemical the facility is required to report pursuant to Section 313 of the Emergency Planning and Community Right-to-Know Act (EPCRA); fertilizers, pesticides, and waste products such as ashes, slag, and sludge that have the potential to be released with stormwater discharges. When determining whether a material is significant, the physical and chemical characteristics of the material should be considered (e.g. the material's solubility, transportability, and toxicity characteristics) to determine the material's pollution potential. [40 CFR 122.26(b)(12)] 27.34 "Small Municipal Separate Storm Sewer System" or "small MS4", means all separate storm sewers that are: a. Owned or operated by the United States, a state, city, town, borough, county, parish, district, association, or other public body (created by or pursuant to state law) having jurisdiction over disposal of sewage, industrial wastes, stormwater, or other wastes, including special districts under state law such as a sewer district, flood control district or drainage district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or a designated and approved management Agency under section 208 of the CWA that discharges to waters of the United States. b. Not defined as "large" or "medium" Municipal Separate Storm Sewer Systems pursuant to 40 CFR 122.26 paragraphs (b)(4) and (b)(7) or designated under paragraph (a)(1)(v). c. This term includes systems similar to separate storm sewer systems in municipalities, such as systems at military bases, large hospital or prison complexes, and highways and other thoroughfares. The term does not include separate storm sewers in very discrete areas, such as individual buildings. [Minn. R. 7090] 27.35 "Stormwater" means stormwater runoff, snow melt runoff, and surface runoff and drainage. [Minn. R. 7090.0080, Subp. 12] 27.36 "Stormwater flow direction" means the direction of predominant flow within a pipe. Flow direction can be discerned if pipe elevations can be displayed on the storm sewer system map. [Minn. R. 7090] 27.37 "Stormwater Pollution Prevention Program" or "SWPPP" means a comprehensive program developed by the permittee to manage and reduce the discharge of pollutants in stormwater to and from the small MS4. [Minn. R. 7090] 27.38 "Structural Stormwater BMP" means a stationary and permanent BMP that is designed, constructed, and operated to prevent or reduce the discharge of pollutants in stormwater. [Minn. R. 7090] 27.39 "Total Maximum Daily Load" or "TMDL" means the sum of the individual Waste Load Allocations for point sources and load allocations for nonpoint sources and natural background, as more fully defined in 40 CFR 130.2, paragraph (i). A TMDL sets and allocates the maximum amount of a pollutant that may be introduced into a water of the state and still assure attainment and maintenance of water quality standards. [Minn. R. 7052.0010, Subp. 42] 27.40 "Waste Load Allocation" or "WLA" means the portion of a receiving water's loading capacity that is allocated to one of its existing or future point sources of pollution, as more fully defined in Code of Federal Regulations, title 40, section 130.2, paragraph (h). In the absence of a TMDL approved by USEPA under 40 CFR 130.7, or an assessment and remediation plan developed and approved according to Minn. R. 7052.0200, Subp. 1.C, a WLA is the allocation for an individual point source that ensures that the level of water quality to be achieved by the point source is derived from and complies with all applicable water quality standards and criteria. [Minn. R. 7052.0010, Subp. 45] 27.41 "Water pollution" means (a) the discharge of any pollutant into any waters of the state or the contamination of any waters of the state so as to create a nuisance or render such waters unclean, or noxious, or impure so as to be actually or Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 25 of 28 potentially harmful or detrimental or injurious to public health, safety or welfare, to domestic, agricultural, commercial, industrial, recreational or other legitimate uses, or to livestock, animals, birds, fish or other aquatic life; or (b) the alteration made or induced by human activity of the chemical, physical, biological, or radiological integrity of waters of the state. [Minn. Stat. 115.01, subd. 13] 27.42 "Water Quality Standards" means those provisions contained in Minn. R. 7050 and 7052. [Minn. R. 7090] 27.43 "Water Quality Volume" means either: a. for construction activity (excluding linear projects), one (1) inch of runoff from the sum of the new and fully reconstructed impervious surfaces created by the project (calculated as an instantaneous volume); or b. for linear projects, the greater of one (1) inch of runoff from the new impervious surface or one-half (0.5) inch of runoff from the sum of the new and fully reconstructed impervious surfaces created by the project (calculated as an instantaneous volume). [Minn. R. 7090] 27.44 "Waters of the State" means all streams, lakes, ponds, marshes, watercourses, waterways, wells, springs, reservoirs, aquifers, irrigation systems, drainage systems and all other bodies or accumulations of water, surface or underground, natural or artificial, public or private, which are contained within, flow through, or border upon the state or any portion thereof. [Minn. Stat. 115.01, subd. 22] 27.45 "Wetlands" means those areas that are inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, bogs, and similar areas. Constructed wetlands designed for wastewater treatment are not waters of the state. Wetlands must have the following attributes: a. a predominance of hydric soils; b. inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support a prevalence of hydrophytic vegetation typically adapted for life in a saturated soil condition; and c. under normal circumstances support a prevalence of such vegetation. [Minn. R. 7050.0186, Subp. 1a.B] Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 26 of 28 Appendix A. Alum or Ferric Chloride Phosphorus Treatment Systems Table 1: Monitoring parameters during operation Station Alum parameters Ferric parameters Units Frequency Upstream- background Total Phosphorus Dissolved Phosphorus Total Aluminum Dissolved Aluminum pH Flow Total Phosphorus Dissolved Phosphorus Total Iron Dissolved Iron pH Flow mg/L mg/L mg/L mg/L SU Mgd 1 x week 1 x week 1 x month 1 x week 1 x week Daily Alum or Ferric Chloride Feed Alum Ferric Gallons Daily total dosed in gallons Discharge from treatment Total Phosphorus Dissolved Phosphorus Total Aluminum Dissolved Aluminum pH Flow Total Phosphorus Dissolved Phosphorus Total Iron Dissolved Iron pH Flow mg/L mg/L mg/L mg/L SU Mgd 1 x week 1 x week 1 x month 1 x week 1 x week Daily Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 27 of 28 Appendix B. Schedules Table 2: Existing Permittees - Schedule of permit requirements Permit requirement Schedule Section 12. Stormwater Pollution Prevention Program (SWPPP) Document • Submit the SWPPP Document completed in accordance with Section 12. • Within 150 days after General Permit issuance date. Section 13. Stormwater Pollution Prevention Program (SWPPP) • Complete revisions to incorporate the new requirements of Sections 14 - 23 into current SWPPP. • Within 12 months of the date General Permit coverage is extended, unless other timelines have been specifically established in the General Permit and identified below. Section 19. Construction Site Stormwater Runoff Control • Complete revisions to Construction Site Stormwater Runoff Control program, including revisions to regulatory mechanism(s), if necessary. • When the CSW Permit is reissued, revise regulatory mechanism(s), if necessary, to be at least as stringent as the requirements for erosion, sediment, and waste controls described in the CSW Permit. • Within 12 months of the date General Permit coverage is extended. • Within 12 months of the issuance date of the CSW Permit (expected issuance date of the CSW Permit is August 1, 2023). Section 21. Pollution Prevention/Good Housekeeping for Municipal Operations • Conduct structural stormwater best management practice (BMP) inspections. • Conduct pond and outfall inspections. • Each calendar year. • Prior to the expiration date of the General Permit. Section 22. Discharges to Impaired Waters with a USEPA- Approved TMDL that includes an Applicable WLA • Submit all information required in item 22.2. • Meet requirements for applicable WLAs for bacteria, chloride, and temperature in Section 22. • With each annual report. • Within 12 months of the date General Permit coverage is extended. Section 25. Annual Assessment, Annual Reporting, and Recordkeeping • Conduct assessment of the SWPPP. • On a form provided by the Agency, submit an annual report. • Prior to completion of each annual report. • By June 30th of each calendar year. Permit issued: November 16, 2020 MNR040000 Permit expires: November 15, 2025 Page 28 of 28 Table 3: New Permittees - Schedule of permit requirements Permit requirement Schedule Section 10. New Permittee Applicants • Submit Part 1, and Part 2 of the permit application as required by Section 12. • Within 18 months of written notification from the Commissioner that the MS4 meets the criteria in Minn. R. 7090.1010, subp. 1.A. or B. and General Permit coverage is required. Section 13. Stormwater Pollution Prevention Program (SWPPP) • Complete all requirements of Sections 14 - 23. • Within 36 months of the date General Permit coverage is extended, unless other timelines have been specifically established in the General Permit and identified below; or • Within timelines established by the Commissioner in item 8.3. Section 14. Mapping • Develop a storm sewer system map. • Within 24 months of the date General Permit coverage is extended. Section 18. Illicit Discharge Detection and Elimination • Develop, implement, and enforce an Illicit Discharge Detection and Elimination Program. • Within 12 months of the date General Permit coverage is extended. Section 19. Construction Site Stormwater Runoff Control • Develop, implement, and enforce a Construction Site Stormwater Runoff Control Program. • When the CSW Permit is reissued, revise regulatory mechanism(s), if necessary, to be at least as stringent as the requirements for erosion, sediment, and waste controls described in the CSW Permit. • Within 12 months of the date General Permit coverage is extended. • Within 12 months of the issuance date of the CSW Permit (expected issuance date of the CSW Permit is August 1, 2023). Section 20. Post-Construction Stormwater Management • Develop, implement, and enforce a Post-Construction Stormwater Management program. • Within 24 months of the date General Permit coverage is extended. Section 21. Pollution Prevention/Good Housekeeping for Municipal Operations • Conduct structural stormwater BMP inspections. • Conduct pond and outfall inspections. • Each calendar year. • Prior to the expiration date of the General Permit. Section 22. Discharges to Impaired Waters with a USEPA- Approved TMDL that includes an Applicable WLA • Submit all information required in item 22.2. • Meet requirements for applicable WLAs for bacteria, chloride, and temperature in Section 22. • With each annual report. • Within 12 months of the date General Permit coverage is extended. Section 23. Alum or Ferric Chloride Phosphorus Treatment Systems (if applicable) • Meet requirements for treatment systems in Section 23. • Within 12 months of the date General Permit coverage is extended. Section 25. Annual SWPPP Assessment, Annual Reporting, and Recordkeeping • Conduct assessment of the SWPPP. • On a form provided by the Agency, submit an annual report. • Prior to completion of each annual report. • By June 30th of each calendar year. ANNUAL Storm water POLLUTION prevention plan PUBLIC HEARING January 16, 2024 2023 STORM WATER activities 2 Catch basin and manhole repairs in Foxberry Farms neighborhood. General Permit approval and began implementation (2020 – 2026 period) Projects 2023 & beyond 3 Complete the Stormwater Maintenance Policy and Procedures Incorporate new mandated MS4 permit requirements into our SWPPP and update ordinances as necessary Work with Watershed (BWSR Grant Funding) and landowners to prepare plans for the Morningside area stormwater treatment New Permit Requirements 4 The permittee must maintain a written or mapped inventory of private structural stormwater BMPs 01 Conduct structural BMP and outfall stormwater inspections each calendar year (public), at least once prior to expiration of permit cycle in 2026 (private) •If maintenance cannot be completed within one year of discovery, permittee must document a schedule 02 Conduct pond inspections at least once prior to the expiration of the permit cycle in 2026 for both the public and private •Industry practice is to complete 20% each year of permit cycle 03 Permit Requirements: Inventory of all ponds and stormwater BMPs (ie. rain gardens, bio-filtration basins/trenches) both public and private Inspections of private and public ponds and stormwater BMPs 5 Pond Maintenance process: 1. Inventory of all ponds– public and private 2. Develop 5-year inspection plan – typically break city up into 5 phases 3. Conduct surveys of ponds older than 20 years in each phase – (to be completed every 10 years) 4. Determine pond maintenance needs based on survey 5. Once 50% of original volume is reduced than Pond Dredging required 6. Require private pond owners through O & M agreements to submit yearly inspection and maintenance reports 6 Levels of Maintenance 7 Estimated Yearly Costs: 1. Pond surveys, bathymetric processing and memos = $1,200 - $1,500/pond (depends on size) 2. Pond Dredging costs* = ~$30-45K (engineering) + $150-300K (construction costs) 3. BMP Inspections = $5,500 (based on 20% ponds) 4. BMP Maintenance = $1,000 - $5,000/pond (varies depending on needs) 5. Management of Private O & M agreements = $500 - $2,000 (varies depending on needs) TOTAL WITH DREDGING= $188,000 – $360,000 (varies depending on needs) TOTAL WITHOUT DREDGING = $8,200 - $14,000 (varies depending on needs) *Will vary from year to year and will depend on sizes of ponds and contamination levels 8 What happens if Pond is Contaminated? •Sediment to be treated like solid waste •Can cost up to three times more •Managing Stormwater Sediment BMP Guidance 9 Estimated 120 public/private ponds, filtration basins, underground chambers, etc. Recommendation to complete 20% of inspections each year 10 Questions? 11 THANK YOU 12 1 TO: Medina Mayor and City Council FROM: Caitlyn Walker, City Clerk/Assistant to the City Administrator DATE: January 4, 2024 MEETING: January 16, 2024 SUBJECT: Granicus – Website and Agenda/Packet Building Software Background It has been a continual goal of the city to move more services online to improve the customer service experience for residents to allow for easy and quick access to information and services and to improve staff efficiencies. In 2023, the city adopted the goal of attaining a new city website design and website host as the current site has many problems. The City needs a website that is easy for residents to navigate and use, efficient for staff to manage, and is highly secure and ADA compliant. Staff also identified that a meeting management software would significantly decrease staff time spent on creating City Council and Commission meeting packets. Staff researched and received product demonstrations for website design & hosting and management and agenda and packet creation from three providers recommended by the League of Minnesota Cities as options that many cities use. Attached is a summary of the costs, pros, and cons of each vendor. Recommendation After the demonstrations and cost-benefit analysis, staff recommends selecting Granicus for the new website and meeting management software. Granicus is a software company that provides a variety of digital civic engagement services to governments. Their services include website hosting and maintenance, agenda and packet management, online forms, mass communication, and City Council meeting streaming and video storage. Cities currently using Granicus include Plymouth, Minnetonka, Albertville, and Credit River. Through the demonstrations and meetings with Granicus, as well as discussions with other cities that utilize Granicus products, it is clear that their products are the best on the market. Staff also received demonstrations on their mass communication software and online fillable forms. While staff does not recommend moving forward with these products right now as the website and agenda and packet creation software will be a large implementation project, these are products the city could add in the future. The other vendors do not provide fillable forms. This was a key factor as we want to choose a company that can meet our future software and technology needs to provide residents a seamless and integrated “virtual city hall” experience. Overall, the product features, staff support, and expertise of Granicus has given staff confidence that this is the best long-term solution for the city’s customer facing digital MEMORANDUM Agenda Item #8B 2 infrastructure. The website is an investment in providing easy to navigate, secure, and accessible information and online services to residents. The meeting management software will improve staff efficiencies and provide at least $10,000 annual savings by decreasing staff time spent on meeting packet creation. Implementation of the products would take about 6 to 9 months. After implementation of the website and meeting management software is complete, staff will evaluate the cost and implementation of online fillable forms and mass communication through Granicus. These products will provide great opportunities for the City to provide online self-service for a variety of city services. Website Our current website has several issues. They include: 1. The website is not intuitive or engaging for residents to navigate or use. • The site is visually outdated and does not have a mobile version that allows residents to view the website on their phones or tablets. • The site layout requires users to click through several pages and links to access certain information as staff does not have the technical knowledge to change or create different sections of the website. For example, to access the city council packet, users have to click “City Government > Agenda, Minutes & Videos > City Council > Current City Council Meeting Information”. • The search bar is not intuitive and brings up all content related to a search on one continuous page of information rather than links to the appropriate pages. Also, the search bar will not execute a search if there are any spelling errors in the search terms. 2. The website is difficult for staff to maintain, and staff has limited IT support. • There are minimal formatting options for font type, size, and color, as well as the ability to include images or attachments. • We have highly limited IT support. Our IT management, Solution Builders, does not provide website hosting or support. Mike Brocco, our IT consultant to City Council videography, is providing basic support in the interim while we find a new solution. Brocco will not provide website support in the long term. 3. The website is not ADA compliant, and the city needs to make a change to a website host that provides ADA compliant templates. While the current website has minimal hard costs, a new website design and host is critical for the future of the city’s online presence. Granicus addresses all the key issues the City is facing with the current website. While Granicus is the most expensive website option, Granicus addresses all the current issues as it provides an intuitive user-friendly experience for residents, provides staff formatting and layout customization with ample IT support, and will provide a highly secure and ADA compliant product. Overall, the new website will improve service for residents by allowing them to access information more efficiently with improved site layout and search functions. Currently 3 we receive daily phone calls for questions that people cannot find the answers to on the website due to the outdated layout and search tool. The search tool with Granicus is highly intuitive and will help reduce unnecessary phone calls. Granicus provides greater flexibility and customization in the design and layout of the website than other vendors. This will allow us to best design our website to meet the needs of our residents. Granicus also provides the most amount of training and customer support compared to the other vendors. This is critical as we do not have staff that are trained in website maintenance, and we will need to rely on their customer support. Additionally, the new website will improve accessibility by being ADA compliant and providing a mobile version that is accessible on phones and tablets. Finally, Granicus provides a comprehensive vulnerability management program to keep the site safe and staff can contact the support desk 24/7 if there is ever a major security issue or need to initiate a restore of data. Meeting Management (GovMeetings Peak) It has been a continual goal of staff to improve administrative efficiencies to keep administrative costs low and reduce the need for more staff as the city grows. Staff manually produce city council and commission packets which requires significant staff time every month. The meeting management software will improve internal staff efficiencies and provide a better electronic viewing experience of agenda and packets for council members, commissioners, and the public. The meeting management software allows staff to create, organize, and distribute packets in a highly efficient manner. It standardizes the format of the documents, provides a workflow process for agenda document approval, and automizes the creation of the agenda and complete packet. Currently, administrative staff spend on average of 30 hours per month on administrative tasks creating the City Council, Park Commission, and Planning Commission packets. This time includes tasks such as creating agenda documents, organizing, and labeling staff documents, creating and combining PDFs, uploading the documents online, and updating the website. At an average wage of $35/per hour, this results in at least $12,600 of staff time every year. The packet management would reduce this time to approximately 5 hours per month which would result in a $10,000 reduction in staff time. Granicus provides the most cost-effective and user-friendly option compared to the other vendors. The software also provides an online portal (iLegislate) for council members and commissioners to easily access the packet online. It allows users to make virtual notes on documents and is more user friendly than viewing the packet in Laserfiche. This is a great feature for council members that travel and participate in meetings virtually. This also has the potential to save the city thousands of dollars if we stop printing packets in the future. The agenda and packet creation software will be integrated with the website which will provide efficient access to the online packet for residents and visitors. Additionally, the website will have a public portal that allows people to view agendas, packets, and minutes in a more user-friendly interface than Laserfiche. We will continue to use Laserfiche as our permanent document repository, however this public portal will provide better access to review current and previous council and commission documents. 4 Financial Impact The one-time implementation fee for the website and meeting management software is $8,500 combined. This will be paid out of the revolving capital fund. The combined annual fees are: Year 1 - $9,096 Year 2 - $9,733 Year 3 - $10,414 The annual fees will be paid out of the data processing fund in the general fund. The 2024 general fund budget has $10,000 budgeted for the annual fees. Recommended Motions Staff recommends the following actions: Move to approve the Granicus proposal. Attachments: 1. Comparison Analysis 2. Granicus Proposal 3. Website Product Sheet 4. Agenda and Packet Creation Software Product Sheet Website and Meeting Management Analysis Summary One Time Set-Up Fee Year 1 Year 2 Year 3 Year 1 Total 3 Year Total Civic Plus $850.00 $3,795 $3,985 $4,184 $4,645.00 $12,814 *Simple design is easy to navigate *Limited design and layout options *Does not have future option for integrated online forms Granicus $7,900 $5,400 $5,778 $6,182 $13,300 $25,260 *Most options for customization of design and layout. Can easily change layouts *Most training and customer support *Most expensive *Longest implementation timeline Catalis $0 $5,900 $6,254 $6,629 $5,900 $18,783 *No set-up fee *Very basic website design with limited customization *Most expensive annual fee *Does not have future option for integrated online forms Civic Plus $1,500 $5,360 $5,628 $5,909 $6,860 $18,397 *Easy standard workflow *Most expensive *Additional agenda templates, workflows, etc., are expensive to add Granicus $600 $3,696 $3,955 $4,232 $4,296 $12,482 *Unlimited boards and committees, agendas, and workflows *Most intuitive design Catalis $0 $6,000 $6,360 $6,742 $6,000 $19,102 *Minimal internal implementation as the process would not change for department heads *Have to keep our same process and then upload the documents to the software rather than building the packet in the software Meetings Management Pros Cons Website THIS IS NOT AN INVOICE Order Form Prepared for Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 1 of 9 Granicus Proposal for Medina, MN ORDER DETAILS Prepared By:Lucas Perfetti Phone: Email:lucas.perfetti@granicus.com Order #:Q-300553 Prepared On:04 Jan 2024 Expires On:22 Jan 2024 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 36 months. The subscription includes the following domain(s) and subdomain(s): ·https://medinamn.us/ ORDER TERMS Order Form Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 2 of 9 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Granicus Web - Essentials Package Milestones - 40/30/30 1 Each $7,900.00 Peak - Setup & Configuration Up Front 1 Each $200.00 Peak Online Group Training Upon Delivery 6 Hours $0.00 Open Platform - Setup and Configuration Up Front 1 Each $200.00 Send Agenda (Peak) Set up and Config Up Front 1 Each $200.00 govDelivery for Integrations Set Up and Config Up Front 1 Each $0.00 SUBTOTAL:$8,500.00 New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee OpenCities SaaS License Annual 1 Each $5,400.00 Peak Agenda Management Annual 1 Each $3,696.00 Open Platform Suite Annual 1 Each $0.00 Send Agenda (Peak)Annual 1 Each $0.00 govDelivery for Integrations Annual 1 Each $0.00 SUBTOTAL:$9,096.00 Order Form Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 3 of 9 FUTURE YEAR PRICING Period of PerformanceSolution(s)Year 2 Year 3 OpenCities SaaS License $5,778.00 $6,182.46 Peak Agenda Management $3,954.72 $4,231.55 Open Platform Suite $0.00 $0.00 Send Agenda (Peak)$0.00 $0.00 govDelivery for Integrations $0.00 $0.00 SUBTOTAL:$9,732.72 $10,414.01 Order Form Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 4 of 9 PRODUCT DESCRIPTIONS Solution Description Granicus Web - Essentials Package The Essentials package provides a citizen-focused website based on best practices & patterns out-of-the-box using proven pre-configured layouts. This implementation level is recommended for organizations that need a rapid implementation timeline or those with a small implementation team that does not have the capacity to engage in a traditional UX Design process. This package includes: ·Professional Project o Management - Weekly / bi-weekly communication ·One (1) homepage layout from Granicus responsive design library ·One (1) Information Architecture (IA) Package (basic) o Best practices review ·One (1) Content Rationalization Package (basic) o Best practices review, one (1) hour session o Site scrape loaded into AIM framework document ·One (1) Visual Design Package o One (1) homepage design mockup – based on logo + 3 colors o Interior page sample o Mobile version sample o One (1) round of design revisions ·Development/CMS Implementation ·Content Migration - up to fifty (50) pages ·QA & Accessibility Report ·Remote Training - Delivered in three (3) non-consecutive sessions o eight (8) hours total - Up to ten (10) people Order Form Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 5 of 9 Solution Description OpenCities SaaS License The OpenCities platform allows you to launch modern, easy to use websites that evolve to put the needs of your community at the center. The SaaS License includes: ·All OpenCities out of the box functionality (excluding optional/premium modules priced separately) ·Platform setup and full project management ·Managed cloud hosting via Microsoft AzureGov ·Ongoing security updates ·Ongoing product updates and enhancements ·WCAG AA Accessibility maintained perpetually ·99.9% up-time guarantee and 24/7 support for Priority 1 issues (per SLA) ·Comprehensive SLA and Support Ticketing system See subscription agreement for details. Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes: ·Unlimited user accounts ·Unlimited meeting bodies and meeting types ·Access to up to one (1) Peak Agenda Management site Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Send Agenda (Peak)Send Agenda is dependent on an active subscription to the relevant govMeetings agenda. Peak - Setup & Configuration Setup and Configuration for Peak Agenda Management includes implementation of: ·Up to one (1) meeting body’s Standard Agenda, Cover Page and Minutes report template ·Up to one (1) public view page portal Order Form Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 6 of 9 Solution Description Peak Online Group Training Online Group Training for Peak Agenda Management allows clients to have up to six (6) users participate in online group sessions with a Granicus trainer and other client users to learn how to use the system. Group training includes: 1.30-60 minute kick off meeting 2.4 x 2hr group training sessions. 3.1hr peak review call Project Manager will conduct check in's along the way. Open Platform - Setup and Configuration Setup and configuration for Open Platform govDelivery for Integrations Send notification bulletins directly to constituents who subscribe to receive updates directly through Granicus (powered by govDelivery). Receive a monthly metrics report delivered via email to show subscriber growth and engagement activity for the past month of bulletin sends, and grow subscribers through access to the Granicus Advanced Network. Note: govDelivery integrations is dependent on an active subscription to the relevant govMeetings agenda or govAccess CMS solutions. GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION ·Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). ·Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the Order Form Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 7 of 9 recommendations of the Advanced Network, that subscriber is a 'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): ·Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. ·Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order Form Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 8 of 9 TERMS & CONDITIONS ·This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. ·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-300553 dated 04 Jan 2024 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. ·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Medina, MN to provide applicable exemption certificate(s). ·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. ·Billing Frequency Notes (Milestones - 40/30/30): An initial payment equal to 40% of the total; a payment equal to 30% of the total upon homepage design approval, and; a payment equal to 30% of the total upon go-live. Order Form Medina, MN Order #: Q-300553 Prepared: 04 Jan 2024 Page 9 of 9 BILLING INFORMATION Billing Contact:Purchase Order Required? [ ] - No [ ] - Yes Billing Address:PO Number: If PO required Billing Email:Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-300553 dated 04 Jan 2024 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Medina, MN Signature: \s1\ Name: \n1\ Title: \t1\ Date: \d1\ Streamline Your Meeting Process with Peak Intuitive and flexible cloud-based agenda management software for small to medium governments, Peak helps clerks recover valuable time and costs while gaining control of the agenda and meeting process. It’s why clerks across the country put Peak at their fingertips. What If You Could… Get hours back in your day to focus on important initiatives by streamlining the agenda and meeting process? Reduce wasteful printing and paper costs by digitizing agenda preparation and distribution? Ensure regulatory compliance with ADA-friendly meeting materials and adherence to sunshine laws? Reduce time spent fielding public info requests by making information easily accessible to citizens? 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We offer seamless digital solutions that help government actively reach, inform, and engage citizens on the first unified civic engagement platform for government. For more information, visit granicus.com/solution/govmeetings or email us at info@granicus.com. With Peak You Can… Busy Clerks Choose Peak • Generate designed agendas and minutes documents in seconds with a built-in template system. • Route items through a sequential or concurrent approval process. • Notify assigned users when new items are ready for their review. • Create unique item forms for each of your item types — resolutions, contracts, ordinances and more. • Publish agendas and minutes to your website in one click. Simplify the agenda creation process • Easily transition board members to digital agendas with the straightforward iLegislate app. • Take notes, bookmark, and mark-up documents — each board member has their own version. • Be well-prepared for meetings with research tools and access to recordings of past meeting. • Save thousands of dollars off paper and printing costs each month. Move from paper to digital with iLegislate • Automate publishing to an online, searchable web portal. • Generate and publish ADA-friendly agendas and minutes for public consumption. • Enable social media sharing for increased awareness. • Send subscriber notifications to improve engagement. Optimize accessibility and transparency govMeetings The Challenge Residents’ needs and expectations are changing. Now more than ever, government must meet people where they are and provide opportunities for simple and convenient interactions. Government agencies of all sizes are partnering with OpenCities to achieve this goal and transform website user experiences. With innovative tools that engage residents and help them find what they’re looking for the first time, OpenCities is helping governments serve better, from the launch of a website well into the future. Built with the resident experience in mind With robust and innovative tools and options, OpenCities transforms government websites to provide an unmatched user experience. As a complement to the website Content Management System (CMS), organizations can also reach their specific goals and outcomes by adding tools such as digital forms and services, community engagement platforms, email and SMS platforms, agenda and meeting management, records requests, and more! What if you could... Use a simple and proven design process to launch a beautiful and functional website that works for all residents, both now and in the future. 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Your organization can save time and money and enhance the user experience by helping residents easily find the information and tools they need to complete tasks online. Face-to-face Correspondence Telephone Online per request per request per request per request $12.90 $9.79 $3.16 Only cents OpenCities Planning Department Update Page 1 of 2 January 16, 2024 City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: January 11, 2024 MEETING: January 16, 2024 City Council SUBJECT: Planning Department Updates Land Use Application Review A) 500 Hamel Road Apartment Site Plan Review – Medina Apartments LLC has requested review of a site plan review for development of an 89-unit apartment building at 500 Hamel Rd. The application is currently incomplete for review. The Planning Commission was scheduled to review at the December 12 meeting. The developer requested postponement of the hearing, and staff is waiting to hear back on the schedule. B) Reiser-Hauser Lot Line Rearrangement – 1622 and 1642 Dusty Drive – Mary Lou and William Reiser have requested a lot line rearrangement to convey a portion of their property to a neighbor. Staff is reviewing information and tentatively intends to present to Council in February. C) ESP Fabrication CUP – 3575 Kilkenny Ln – Eric Maki has requested a conditional use permit to operate a stone fabrication use in an existing building. Staff is reviewing to confirm that a CUP is necessary, and intends to present for Public Hearing at the February Planning Commission meeting. D) 1225 Maplewood Concept Plan – John and Lisa James have requested review of a concept plan for a three-lot subdivision. Staff is conducting preliminary review and will schedule a public hearing when complete. E) Meander Park and Boardwalk – Meander Rd, east of Arrowhead Dr – Medina Ventures had requested PUD General Plan and Preliminary Plat approval for a development to include four residential units north of Meander Rd, and commercial uses south of Meander Rd including a venue, restaurant, daycare, and speculative retail space. The City Council granted amended PUD and Final Plat approval at the November 21 meeting. Staff is working with the applicant to prepare the plat and development agreement for recording. The applicant intends to begin construction in the spring. F) School Lake Nature Preserve 3rd Addition and PUD Amendment – School Lake Nature Preserve LLC has requested to separate the area of the formal garden from one of the lots within the development. The garden area is proposed as a stand alone outlot. The City Council granted approval at the September 19 meeting. Staff will work with the applicant to finalize documents necessary to meet the conditions of approval. G) Preserve of Medina (fka Blooming Meadows) – east of Holy Name Dr, north of CR24 – Tim Boser has requested PUD General Plan and Preliminary Plat approval for a 5-lot rural subdivision. The applicant proposes to restore a large area of wetlands and create a wetland bank in addition to the lots. The City Council granted general plan of development and preliminary plat approval on August 2. Staff will await final plat application. H) BAPS Site Plan Review – 1400 Hamel Road – BAPS Minneapolis Medina has requested an amendment to their approved site plan review. The Council approved the amended Site Plan Review at the December 6, 2022 meeting. The applicant has submitted site/civil construction plans for review and has indicated that they may move forward with site work in the spring of MEMORANDUM Planning Department Update Page 2 of 2 January 16, 2024 City Council Meeting 2024. The applicant has indicated that building construction likely would not begin until the spring of 2024. I) Hamel Townhomes Final Plat – 342 Hamel Rd – Hamel Townhomes, LLC has requested final plat approval for a 30-unit townhome development. The Council granted final plat approval on August 16. Staff will work with the applicant to finalize documents prior to beginning of construction. J) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling has requested a Site Plan Review for an approximately 5,000 square foot addition to its building. The application is incomplete for review and will be scheduled for a hearing when complete. K) Pioneer Trail Preserve – This project has been preliminarily approved and the City is awaiting final plat application. Other Projects A) Building Permit software – permits are being processed within the new OpenGov online platform. Unsurprisingly, programming and process updates are being identified with each “live” permit. Staff is working through the updates to improve the system. B) Maplewood/Morningside stormwater project – The property owners have agreed with the price for the easement acquisition and the City Attorney is preparing easement documents for approval by the Council at the January 16 meeting. C) Stormwater REFs – I calculated the annual updated Residential Equivalent Factors (REFs) for Finance for the 2024 stormwater utility fees. D) SWPPP inventory – Planning staff is assisting with the inventory to make stormwater BMPs consistent with SWPPP requirements. E) Goal setting – staff updated the Strategic Goals and Strategies following Council review. TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: January 11, 2024 RE: Department Updates I hope that everyone had a great holiday season. Being off for a stretch over the holiday season allowed me to spend a lot of time with my family and friends and rejuvenate my batteries. While I was off, staff did a fantastic job keeping the city safe and we had no major incidents to report. The patrol officers work 24/7/365 and while we all enjoy the comfort of family in our homes, they continue working to keep us all safe. Blessed are the peace keepers. Sergeant Boecker has completed the background of a potential new police officer. This officer position is to backfill for David Hall’s promotion to sergeant in July. The psychological and physical were completed on January 10th. We were advised that the candidate is all cleared to move forward with the hiring process. Request to hire memo will be attached in the council packet. This will bring us up to full strength. On January 10th, we hosted an all-member department meeting. Sergeant Hall cooked and provided everyone with a great burrito breakfast. We recapped our 2023 year and went over our 2024 departmental goals for the year. We were all made aware of a potential future retirement of one of the officers. Once the officer’s paperwork is turned in, I will provide council with an update. This was an expected retirement. Officer Vinck gave an update on the workout facility. It has been moved from its current location to the other side of the mezzanine area to allow for better workout space. The work will all be completed in a couple of weeks. If you haven’t had the chance to stop in and see this space, feel free to do so. We continue to add a few pieces of equipment to make the facility work for all using it. It is great to see officers coming in early and staying late to work out. Some do use the work out on duty option that we established last year as well. Patrol: The following are updates of Patrol Officers between December 13th, 2023, and January 9th, 2024: Citations – 32 Warnings – 157 PD Accidents – 6 PI Accidents – 9 Medicals – 19 Falls – 9 Suspicious Calls – 17 Traffic Complaints – 7 Other Agency Assists – 18 Business/Residential Alarm - 19 Welfare Checks - 7 Disturbance Calls - 5 On 12/17/2023 at 1854 hours officers were dispatched to a customer problem at Kochs Korner. Employees reported a female on site who had been asked to leave several times but kept coming back onto the property bothering customers. Officers made contact with the female who appeared to be suffering from some mental health issues but did not appear to be a danger to herself or others. Officers offered assistance and the female requested a ride to Plymouth. Officer gave the female a ride to the Plymouth Cub Foods where she said she would have a friend pick her up. On 12/24/2023 at 1942 hours officer was dispatched to a report of a 93-year-old male choking in the 2400 block of Pinto Drive. During dinner with family the male began choking and ultimately went unconscious. Family began performing CPR until first responders arrived. CPR was continued until family advised the male had a DNR order in place. CPR was ceased and the male was declared deceased. The Hennepin County Medical Examiner responded to take possession of the deceased for autopsy. On 12/25/2023 at 0938 hours officer was dispatched to a vehicle theft report in the 200 block of Mallard Lane in Loretto. Resident reported a vehicle was taken from the driveway overnight and that the key fob to the vehicle had been left in the glove compartment. Vehicle owner had an Apple Air Tag in the vehicle and was able to provide tracking information to officers and the vehicle was ultimately recovered unoccupied in North Minneapolis. The vehicle was towed back to the Medina Police Department for processing. On 12/29/2023 at 1528 hours officer was dispatched to a theft report at Target. Upon arrival officer met with Asset Protection who was reporting a theft by an employee. The employee admitted to the theft and was issued a citation by the officer and released at the scene. On 01/01/2024 at 0548 hours officer was dispatched to a property damage accident in the parking lot of McDonalds. Caller reported seeing a vehicle strike a parked vehicle multiple times while turning around in the parking lot. Officer made contact with the driver of the vehicle involved in the drive- thru lane of McDonalds. Officer observed indications that the driver was impaired. Field sobriety tests were administered, and the driver was arrested for DWI. The driver later submitted to a breath test showing a BAC of .31. He was transported to Hennepin County Jail. On 01/04/2024 at 0012 hours officer was on patrol in the Hamel area when he was approached by two juveniles who reported they had run away from an event at a church activity in Plymouth. Both were patients at a treatment center in Wright County and had been on an event trip. The juveniles were transported to the Wright County border and released to a Wright County Deputy to be brought back to the treatment center. On 01/05/2024 at 0913 hours officer was dispatched to take a theft report from a resident in the 4600 block of Spruce Way. Resident reported someone opened a credit card in their name and made $25,000 worth of charges on the card. The charges were found to have been made in Florida. Resident reported the incident to the credit card company and is believed will not be liable for the charges. The case has been forwarded to Investigations for further review. On 01/07/2024 officer took a phone call regarding a theft report. Male reported his ex-girlfriend had returned to his house after moving out and took a cat and some other property. After speaking with the reporting party officer determined this was possibly more of a civil matter than a theft, but the case was forwarded to Investigations for follow up. On 01/07/2024 at 2125 hours officers were dispatched to a theft in progress at Target. Loss Prevention advised a group had pushed a cart full of merchandise out of the store without paying for anything and were loading it into a vehicle in the lot. Officers arrived quickly on scene and detained three of four individuals that were believed to be involved. They were transported to the Medina Police Department where they were interviewed. Two were released pending further review of the Target video surveillance to determine who was involved in the actual theft. The third was arrested because of two active warrants and was transported to Hennepin County Jail. On 01/08/2024 at 1835 hours officers were dispatched to a residence in the 300 block of Cherry Hill Trail on a male reporting he had cut his wrists with a razor and was bleeding. Upon arrival officers were met at the front door of the residence by parents who advised their adult son with a history of mental health issues was upstairs in his bedroom and had cut himself. Officers were able to make contact with the male who had several superficial cuts to one forearm and a cut to a wrist that was slowly bleeding. Officers dressed the wound. North Memorial ambulance arrived and transported the male to the hospital for further evaluation. Investigations: Continued working on property case in relation to Wright County. Received a theft of tools case, interviewed a suspect via phone and sent the case to the County Attorney for charging. Received an identity theft case and wrote a subpoena for bank records. Wrote and executed a search warrant in relation to a business theft. Stolen property was recovered and returned to the business. Charges will be sent to the County Attorney. Closed a theft of package case. A suspect was identified but has since been deported. Received an HRO violation. The suspect was arrested in Stearns County by his probation officer. Received crime lab results back on a case with a DNA match in two other cases around the metro. Sent requests to those agencies for reports. Investigations currently has 8 open/active cases. 1 TO: Medina Mayor and Members of the City Council FROM: Steve Scherer, Public Works Director DATE: January 11, 2024 MEETING: January 16, 2024 SUBJECT: Public Works Update Streets • Public Works has handled several minor snow and ice events over the past two weeks. Crews have been busy pretreating the streets prior to the snow or ice to prevent bonding and melting the snow in the warmer temperatures. Water/Sewer/Stormwater • Included in your packet is information pertaining to some of the mandates associated with the latest MS4 permit cycle. Staff has prepared a presentation to discuss these items prior to opening the SWPPP hearing for public comment. • Public Works replaced some heater venting in the water treatment plant this past week. • Public Works continues to chip away at the upgraded radio installations in the Bridgewater area, as time permits. Parks/Trails • The unusual weather has allowed Public Works to trim tree branches along trail corridors throughout the City. • We have resumed making snow on the hill at Hamel Legion Park and are attempting to make ice for the skating rink now that subzero temperatures are in the forecast. Miscellaneous • Public Works purchased specific snow tires and ordered another snowplow for our older Case Bobcat to help with trail plowing. The equipment will be interchangeable when we replace the bobcat a few years down the road. MEMORANDUM ORDER CHECKS JANUARY 2, 2024 – JANUARY 16, 2024 55211 VOID .............................................................................................. $0.00 PRINTING ISSUE 55212 BEAUDRY OIL & PROPANE .................................................. $2,814.96 55213 CROW RIVER FARM EQUIPMENT CO .................................... $193.38 55214 ENGEL WATER TESTING INC.................................................... $60.00 55215 LEXISNEXIS RISK DATA MGMT INC .......................................... $51.00 55216 METROPOLITAN COUNCIL ................................................. $34,442.10 55217 MINNESOTA EQUIPMENT INC................................................. $136.85 55218 MN DEPT OF TRANSPORTATION ........................................... $300.62 55219 MOTLEY AUTO SERVICE LLC ................................................... $20.00 55220 NAPA OF CORCORAN INC ...................................................... $219.69 55221 NORTHWEST FAMILY PHYSICIANS .......................................... $67.00 55222 SUBURBAN TIRE WHOLESALE INC ........................................ $680.08 55223 TITAN MACHINERY .................................................................. $184.75 55224 ULINE ........................................................................................ $504.00 55225 VESSCO, INC. ........................................................................... $234.57 55226 ABDO ..................................................................................... $8,750.00 55227 BLUE CROSS BLUE SHIELD OF MN ................................... $41,639.96 55228 BOYER FORD TRUCKS INC ................................................ $56,734.86 55229 BURNET TITLE ......................................................................... $160.79 55230 COMPASS MINERALS AMERICA INC ................................. $19,368.78 55231 CRANDALL, LINDA ................................................................... $500.00 55232 DELANO SPORTSMANS CLUB ................................................ $550.00 55233 DITTER COOLING & HEATING................................................. $110.70 55234 DONNETT, TERESA ................................................................. $500.00 55235 EHLERS & ASSOC INC. ............................................................ $575.00 55236 ELM CREEK WATERSHED .................................................. $18,696.00 55237 GLSPS ....................................................................................... $975.00 55238 HAMEL LIONS CLUB ............................................................. $1,525.00 55239 HENN COUNTY INFO TECH .................................................. $2,407.07 55240 KOCHS KORNER, LLC ............................................................. $500.00 55241 LANO EQUIPMENT INC ............................................................ $305.95 55242 LAW ENFORCEMENT LABOR .................................................. $564.00 55243 LEAGUE OF MINNESOTA CITIES ......................................... $1,860.00 55244 US HOME CORP .................................................................. $10,000.00 55245 CITY OF LONG LAKE ........................................................... $11,431.50 55246 LORETTO VOL FIRE DEPT INC ........................................ $156,218.67 55247 MEDINA ENTERTAINMENT CTR ........................................... $2,259.06 55248 METRO ELEVATOR INC ........................................................... $213.21 55249 MN DEPT OF PUBLIC SAFETY ................................................ $300.00 55250 MN DVS ....................................................................................... $15.25 55251 ODP BUSINESS SOLUTION LLC ................................................ $96.24 55252 OIL AIR PRODUCTS LLC .......................................................... $264.16 55253 PIONEER-SARAH CREEK ................................................... $12,879.68 55254 PREMIUM WATERS INC ............................................................. $25.49 55255 ROLF ERICKSON ENTERPRISES INC .................................. $9,958.00 55256 SHARMA, ROSHAN .................................................................. $250.00 55257 STANDARD INSURANCE COMPANY .................................... $1,214.95 55258 T.C. WINTER SERVICES ....................................................... $1,810.00 55259 TIMESAVER OFFSITE .............................................................. $159.00 55260 WESTSIDE WHOLESALE TIRE ............................................. $1,660.00 55261 WINDSOR, CINDY .................................................................... $500.00 55262 CORCORAN POLICE DEPT ...................................................... $471.68 55263 GOPHER STATE ONE CALL ...................................................... $95.85 55264 GREGERSON ROSOW JOHNSON NILAN ............................ $3,646.69 55265 HAMEL LUMBER INC ................................................................ $346.43 55266 CITY OF MAPLE PLAIN ......................................................... $1,349.32 55267 METRO WEST INSPECTION ............................................... $11,140.86 55268 CITY OF ORONO ................................................................... $1,390.55 55269 PREMIUM WATERS INC ........................................................... $134.23 55270 SORENSEN CONSULTING .................................................... $1,650.00 55271 STEVE RUCHTI OUTDOOR SERVICES ................................... $795.00 55272 STREICHER'S ........................................................................... $282.95 55273 WESTSIDE WHOLESALE TIRE ................................................ $120.00 Total Checks $426,310.88 ELECTRONIC PAYMENTS JANUARY 2, 2024 – JANUARY 16, 2024 007130E FARMERS STATE BANK OF HAMEL ......................................... $34.00 007131E PR PERA .............................................................................. $21,748.28 007132E PR FED/FICA ....................................................................... $21,213.47 007133E PR MN Deferred Comp ........................................................... $3,092.47 007134E PR STATE OF MINNESOTA .................................................. $4,744.46 007135E CITY OF MEDINA ........................................................................ $26.00 007136E FURTHER .............................................................................. $8,947.48 007137E FARMERS STATE BANK OF HAMEL ....................................... $112.00 007138E SAPIENTIA LAW ................................................................ $172,500.00 007139E SAPIENTIA LAW ................................................................ $101,715.00 007140E GUARANTY COMMERCIAL TITLE INC ...........................$1,555,829.82 007141E GUARANTY COMMERCIAL TITLE INC ............................. $918,196.38 007142E CENTURYLINK.......................................................................... $278.48 007143E CIPHER LABORATORIES INC. .............................................. $1,556.32 007144E CULLIGAN-METRO ..................................................................... $38.70 007145E FP MAILING SOL POSTAGE BY PHONE .............................. $1,000.00 007146E FURTHER .............................................................................. $5,817.31 007147E MARCO (LEASE) .................................................................... $1,198.16 007148E PAYMENT SERVICE NETWORK INC .................................... $1,293.10 007149E SOLUTION BUILDERS INC .................................................... $5,300.60 007150E XCEL ENERGY ...................................................................... $7,834.67 007151E MEDIACOM OF MN LLC ........................................................ $1,114.09 Total Electronic Checks $2,833,590.79 PAYROLL DIRECT DEPOSITS JANUARY 3, 2024 0513257 METTAYER, STEPHEN A ......................................................... $783.28 0513258 ALBERS, TODD M. .................................................................... $230.87 0513259 ALTENDORF, JENNIFER L. ................................................... $1,162.56 0513260 BARNHART, ERIN A. ............................................................. $3,157.60 0513261 BOECKER, KEVIN D. ............................................................. $3,160.18 0513262 CAVANAUGH, JOSEPH ............................................................ $230.87 0513263 CONVERSE, KEITH A. ........................................................... $2,567.90 0513264 DEMARS, LISA ....................................................................... $1,559.28 0513265 DESLAURIERS, DEAN .............................................................. $230.87 0513266 DION, DEBRA A. .................................................................... $2,179.14 0513267 ENDE, JOSEPH...................................................................... $2,497.72 0513268 FINKE, DUSTIN D. ................................................................. $1,416.22 0513269 GLEASON, JOHN M. .............................................................. $1,905.60 0513270 GREGORY, THOMAS ............................................................ $2,125.49 0513271 GROTH, BRENNA L ............................................................... $1,503.92 0513272 HALL, DAVID M. ..................................................................... $2,608.30 0513273 HANSON, JUSTIN .................................................................. $2,375.61 0513274 JOHNSON, SCOTT T. ............................................................ $2,988.35 0513275 KLAERS, ANNE M. ................................................................. $1,734.43 0513276 LEUER, GREGORY J. ............................................................ $2,258.33 0513277 MARTIN, KATHLEEN M ............................................................ $327.04 0513278 MCGILL, CHRISTOPHER R. .................................................. $2,519.67 0513279 MCKINLEY, JOSHUA D .......................................................... $2,612.54 0513280 MYHRE, JORDAN J ............................................................... $2,452.93 0513281 NELSON, JASON ................................................................... $3,206.07 0513282 RATKE, TREVOR J ................................................................ $1,904.96 0513283 REID, ROBIN ............................................................................. $230.87 0513284 REINKING, DEREK M ............................................................ $2,678.11 0513285 RUCKE, MARIA ...................................................................... $1,888.39 0513286 SCHEIBE, CONNIE L ............................................................. $1,401.34 0513287 SCHERER, STEVEN T. .......................................................... $2,840.13 0513288 VINCK, JOHN J ...................................................................... $2,552.35 0513289 VOGEL, NICHOLE ..................................................................... $927.11 0513290 WALKER, CAITLYN M. ........................................................... $2,269.24 0513291 WIESE, TANNER .................................................................... $1,840.87 0513292 BURSCH, JEFFREY ............................................................... $1,506.35 Total Payroll Direct Deposit $67,834.49