HomeMy Public PortalAboutOrd. 0420 { ,
ORDINANCE N0. 420
,AN ORDINAPiCE OF THE CITY OF LYNV`JOOD
CREATING THE DEPARThSENT OF PURCHASE5
AND FIXING PHi. DUTIb;5 OF CITY PUR-
• CHA,SING AGENT. '
The City Council oY the City of Lynwood does ordain as
followat -
� 8ection 1: That a Depart�ent of Purchasssr. ia hereby ea-
tablished for the purpose of making all purekiases and salee, except
articles required by.the State codes to be purchased otherwiae and
land and permanent improvement thereon, for the City of Lynwood.
, The Department of Purchasea will be headed by a Purcha,eing ,
Agent who will be the City NIanag�er or some City Emnloyee delegated
by the City Manager.
The Purchasing Agent sha.11 have full authority to purcha.se
or provide_Por the purchaseof all materials, supplies and equipment
for the use of all Departmenta, Commiasions, and Boords con;prising the
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, City Government, in accordance with the provisions as herein provided.
No purchase oP an article, service or thing-sha.11 be made by
any De�artment Head independently of the Purchasing Agent except in
casea of immediate emergency that occura when the office of the Pur--
chasing Agent is not open for the conduct of the Gity�s buaineas. In
such instancea, the Department Head may make the necessary emergency
purchase and ahall report the same in writing to the Purchasin� Agent .
within twenty-Pour (24) hours, accompanied by a definite statement oP
the occasion and reasons for such emergency purchase. The Purchasing
Agent shall submit such report;'with recommendations to the City Manager
for approval of payment.
The City Purchasing Agent, to�ether with the City Manager,
shall as soon as conveniently posaible after the ePfective date of
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_ thia ordinance prepare, when in the',�udgment of the City Manager it is
practicable, apecificationa governing all purchasea of the City of
Lynwood ae pronided Por in the budget for recurring expenditures and
auppliee and aubmit the same for approval to the City Council, and the
specifications �pproved by the City Councfl ahall be adhered to by the
City Purchaeing Agent in making purchases upon requisitiona duly approved
from the various Departmente of the City of Lqnwood.
Section 22. That all purchasea in the amount of One Hundred
(�100.00) Dollara or less ahall be made by the City Purchasin� Agent,
after giving reasonable notice and opportunity for competitive bidding,
by soliciting verbally, by telephone, by telegraph, or letter, as he
may determine, not less than three (3) proposals in the event three
independent vendora are available, and iP less than three vendore are
available, then the Purchasin� Agent shall secure such bida as will,
in his �udgment, inaure that the City of Lynwood ia purchaeing the
article, service or thing desired to be pur chased, at the lowest
posaible coet. In the event the article, aervice or thing to be pur-
chased involves an expenditure of One Hundred (�100.00) Dollara or lesa,
and there are no previous apecifications approved by,the City Council
� as to such article, aervice or thing, the Purchaeing Agent ahall pre-
pare apecifications where practicable, sub�ect to the approval of the .
City Manager, and the Purcha.sing A�ent sha,ll further have the authority
to awar+d such purchase to the lowest and best bidder.
3ection 3: That all purchases amounting Rnore than One Hun-
dred (�100.00) Dollara, but lesa than One Thousand ($1,000.00) Dollare,
shall be made by the City Purchasing Agent in response to aealed bids
received by the CiLy Purchasing Agent and based upon plana and speci&-
I cationa Por the article, aervice or thing to be purchased, there�ofore
approned by the City Council or City Manager as the aase may be, and
certified copiea of these specifications are to be kept in the office
of the purcha.sing Agent and open to the public for inapection, Pur-
cha,ses involving an expenditure in an amount more than One Hun�red
(�100.00) Dollara, but leas than One Thousand (�1,000.00) Dollare,
and where there are no previous apeciPications approned by the City Council
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se to such article, service or thing, apecifications shall,be..prepared
by the Purchasing Agent and be approved by the City Manager, of which
.certified Copiea are kept on file in the office of the Purchasing Agent.
The notice inviting bida ahall fix a definite limitation of the time
ad thin which bids will be received at not less than three �3) days, .
and sha.11 fix a definite time at which the bids will be opened. The
`. notice inviting bids for the purchase of the article, service or thing
shall be poated upon a bulletin board, provided for that purpoae,
outaide oP the City Purchasing Agent�s office, in,the I�unicipal Building
in City of Lynwood, and in like manner the award ahall be arinounced
by posti,ng a notice thereof upon said bulletin board. The Purchaeing
. Agent shall, in addition to posting the apecificationa and intention
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to purchase on said bulletin board, send out invitationa to biddera by
letter, telephone or telegraph and may cause such apecificationa and
, intention to purchase to be published in the of ficial newspaper publi-
cation of the City of Lynwood if, in his ,�ud�ment and that oP the City
I�anager, it will be to the City's advantage to do so. The sealed bids
shall be receined in the office of the City Purchasing Agent and ahall
", be opened by the City Purchasin� Agent who ehall determine the most
advantageous bid for the City, and shall, upon the approval of the City
B�anager, accept the proposal of the party submitting the lowest, secure
bid. If in the opinion of the City Purcha.eing Agent, none of said bide
are satisfactory, then he may, with the approval of the City Manager
re�ect.all of the bida and proceed to purcYiase the article, service
or thing/desired in the open market, sub,ject to the approval of the City
blanager: The City E'Ianager may re�ect any and all bids and may direct
the Purchasing Agent to reaolicit or readvertise as may be determined
,
by him.
Section 4 0 That all purchases of One Thousand ($1,000.00)
Dollara or more, including current supplies, services, contracts or
thinga, ahall be based upon apecifications theretofore approned by the
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City Council, the original of which shall be filed in the office of
the City Clerk, and certified copiea in the office of the City Pur-
chasing Agent and open to public for inspection. The notice inviting
bids to purchase any suppliea, servicea, contracts or thin�s, shall be
advertised upon authority of the City Council and auch advertieement
sriall be publiahed in the official newapaperypublication of the City
of Lynwood, and in addition invitations to bid may be mailed to pros-
pective vendora at the descretion of the City Manager. The bids sub-
mitted shAll be received by the City Purcha.aing Agent, to be opened
by_him in the presence of the City Clerk at the time degignated.
The opened bids will be available at all times for public
inspection from the time opened until the award has been made by the
City Council. The Purchasing Agent sha.11 tabulate all bida received
and the City Manager ahall recomatend to the City Council which in his
opinion is the best and lowest bid. The City Council shall thereupon
determine the most advantageoua bid for the City and shall aecept the
lowest and best bid and if in the opinion of the City Council none of
said bids are satiafactory, then the Governing Body may re�ect all of
the bida and the City Purchasing Agent may be authorized to proceed to
purchase the article, aervice or thing desired in the open market,
sub�ect to the appronal of the City n4anager er City Council as the case
, may be. The City reaerves the right to re�ect any and all bida and to
read.vertise as may be determined in the discretion of the officera
authori2ed to pass upon the proposed purchase as aet forth in this or�
dinance. Pendir�g iiie advertisement of tne proposed purcnaees, the
original epeciPicationa thereto enall be on file inGine oYfice of tne
City C1erK and certiPied copies in tne orfice of the City Yurcnasing
Agent, subJect to tne inspection of' all partiea desiring to bid.
Section 5S Should an emergency arise in any department re-
quiring immediately an article, service or tning innolving an expendi-
ture oP leas Lnan Five Hundred ($5UO.u0), noL in tne nature oP a capital
outlay, tne City Manager may insiruct tne City rurcnasing Agent, upon
being requeated in writing or by telephone by tne department nead to
Turnisn sucn articie, service or tning, to immediatety solicit bida
by teiepnone or otneriwse and award sucn order to tne present bidder
for immediate delivery and tnereafter report sucn purcnaee to trie
City Mana�er in writing and require tne departmenL requeeting such
aernice to furnie'ri ine usual requisition conf'irming sucn requeat.
Wnen any sucn order or award is made, tne City Purcnasing-P.gent snall
'confirm auch award or purcnase by a purcnase order.
- Seciion 6: Tne Gity Yurcnaeing Agent snail make no purcnaees
wiLnout rirst ascertaining tnat plans and speclYic�tiiona ror tne articie,
service or tning to be purchased nave tneretofore been approved by trie
City Council or Citiy Manager as the case may require, as rierein provided.
- Section 'i : Tne City Yurcnasing Agent snatt sell worn-aut
scrap or obsolete personal property of tne City of Lynwood, including
property oY all Departments. If tne value of tne property to be aold
is of a value oY F'ive tiundred (�500.00) Dollara, or tesa, tne sale
snali be approved by tne City Manager. In tne event tine vatue of tne
property to be sold is more tnan Five riundred (�500.u0) Dollars, Lne.
sale snatl be aubJect to tne approval oi' tne City Council.
Section 8 : `1'nat tne fletails of procedure and forms to be
foilowed in tne isauance oi' requisitions and in discnarging tne dutieei:
placed upon the City Purchasing Agent and the purchaae of articles, ae
well as in the sale of personal property, shall be prescribed� by the
City NIanager eub,�ect to the provisiona of this ordinance.
Section 9 : All ordinancea on this matter heretoflore enacted
are expresaly repealed.
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Section 10: The City Clerk if hereby ordered and directed
to certify to the passage of thia ordinance and to cause the same to be
publlshed once in the "Lynwood Presa", a newspaper of general circulation,
printed, published and circulated in the City of Lqnwood. This ordinance
ahall be effective thirty days after peasage.
ADUPTED AidD APPROVED thia �� � day of December, 1945.
..�;:.-�°�>� Mayor of th ity ynwood
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ity ,Clerks�of��th"e City of�ynwood
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STATE OF CALIFORNIA )
COUPITY OF LOS .ANGELES}_ �s.
CITY OF• LYNWOOD )
I, R. W. Anderson, City Clerk of the City of Lynwood�
California, do hereby certify that the whele number of inembers
of the City Council of the said City is five; that the foregoing
ORDINANCE� being ORDINANCE No. 4?0 . was duly pas�ed and
, adcpted by the said City Counci,l, approved and signed by the
Mayor of sa.id City, and atteated by the City Clerk of said City
all at a regular meeting of the said Council held on the 18th
day of December a A. D„ 194�� a,nd,that the same was sC pasaed
k " and adopted by the follewing votet
� AYes: _�uno�.�m�n ShropliaS�SX�� •
Tucker and Wi��ins_
Noes: None
Absent: Councilman Loonev.
,
VJITNESS my hand and the seal ef said City this 18th
day,�:of`';' De"cember , A, D. , 194 5
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r '•�`-� h ; � .. '��` Clerk of the Ci�y�o�ynw d Ca3ifornia
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