HomeMy Public PortalAbout1992-08-11 Special Meeting106
COUNCIL MINITES
SPECIAL MEETING - AUGUST I1, 1992
The special meeting of the Bat Harbour Village Council was
held on Tuesday. August 11. 1992 in the Council Chamber at Hai
Harbour Village Hall. The meeting was called to order at 5:_10 p.m.
by Assistant Mayor Hirsch!. The roll was called and those present
were:
Also Present:
Assistant Mayor Andrew R. Hirschl
t_ounciIman Matthew B. Blank
Councilman James E. Boggess
Carole S. Morris. Village Manager
Jeanette Horton. Village Clerk
Richard J. Weiss, Village Attorney
Absent: Mayor Estelle Stern
Councilman soi M. Tapiin
As a quorum was determined to be present the meeting
commenced.
2. Landscaping Proiect./Col_lins _ venue Med_ians_: Mrs. Morris
explained that at the last regular meeting of the Council the hid
was awarded to Vila & Son and she was directed to send the plans
back to the Resort Tax Committee for their review. The Committee
has recommended substantial changes to those plans and we have
endeavored to put a cost on the vegetation as well as a time limit
and cost perimeters on what would be involved in changing the
plans. To summarize the Village is looking at a cost of .$10.000
and three weeks in time to revise the landscape plan, revise the
electrical plan and to revise and negotiate the necessary change
with Vila & Son. Additional cost of S-0,000 and $106,000 for:
changes that would be required to the vegetation, such as
different trees etc, Mr. O'Leary's professional fees not to exceed
$12,240, electrical engineer fees not to exceed $5,175 and Craig
Smith fee not to exceed $4,000. Therefore the Village would be
incurring the total additional cost of $21.415 for professional
fees for project installation. Light fixtures are on order from
Sterner. The purchase order is in the amount of $116,810.
Originally Mr. O'Leary felt the Village may be able to do with less
fixtures due to the clustering of the palm trees, but. Sterner
disagrees. They feel that it would not have the same effect if
less fixtures are used.
Mr. Whitman was successful in getting the Department of
Transportation to permit the Village to cluster the trees. Mr.
O'Leary is very concerned with liability on his behalf and Mrs.
Morris distributed a copy of his letter that was sent to her and
Mr. Weiss.
Special Council Meeting 8/11/92
Mrs. Morris reported that Mr. Vila is prepared to start Monday.
August 17. with the removal of existing vegetation on Collins
Avenue. If the decision of the Council is to proceed with the
amendment of the plans as they were bid. the completion date will
have to be negotiated with the bidder as part of the change order.
Assistant Mayor Hirschl explained to the Council that the Resort
Tax Committee's consensus is to cap the project at $750,000, which
was the original cost set by the Council for this project. That
parameter still remains and he would like Council to understand
that the Committee does not want to increase the cost of the
project which was under budget initially.
When Mr. O'Leary based his estimates it was on 40 more trees. but
there are 77 more palm trees that will be necessary if the plans
are amended. As well as using only one kind of groundcover the
cost would be increased therefore at this time have not proceeded
with the revision of the plans or amending the electrical plans,
irrigation plans to reflect the proposed the amendment because
those costs exceed $2500 which requires C'ouncil's approval. Until
the plans are finalized. Mr. Vila's change order cannot be
finalized.
Discussion followed as to the increase in the cost of the project
and where the funds would be budgeted. Mrs. Morris explained that
the Beach Fund is separate and the project would be funded from
Resort Tax. She further stated that the project, if amended would
cost approximately $850.000. Assistant Mayor Hirschl stated that
this is a show piece of a project and the Council should not be
penny foolish at this point. Councilman Boggess stated he had no
objection to amending the plans if the funds are available.
A motion was offered by Councilman Blank and seconded by Councilman
Boggess to modify the plans and contract documents and to proceed
with the changes. The motion carried 13-0). with Mayor Stern and
Councilman Taplin absent.
3. Scheduling of Budget Workshop Meeting: Mrs. Morris stated
that the Public Hearings are scheduled for September 15 and
September 30, and this would be the appropriate time to schedule a
budget workshop meeting. It was the consensus of the Council to
schedule the meeting for August 25. at 4:00 p.m.
4. Other Business: Mrs. Morris requested Council's approval
to proceed with expenditure to W. Jackson Construction in the
amount of $2800. which is the Broward County bid price. This
expenditure is for cleaning and lamping of the storm drain lines in
the residential district.
A motion to approve this expenditure was offered by Councilman
Boggess and seconded by Councilman Blank. The motion carried (3-0)
with Mayor Stern and Councilman Taplin absent.
Special Council Meeting 8/11/92
106
ettsbure_i_11)0a1_,: Mrs. .Morris explained to council the costs
that would be involved in going to Court to evict riom public
property would be $2500 to $5000. It was the consensus or the
Council to continue issuing civil violations.
Racetrack_ Mrs. Morris reported that Bay Harbor Islands has issued
an Request for Proposals seeking a noise impact study. There has
been 21 race dates proposed.
Cafe' Tulipe: Mrs. Morris explained that the code require
Council's approval for an occupational license can be issued.
A motion was offered by Councilman Boggess and seconded by
Councilman Blank to approve the license for Cafe' Tulipc. The
motion carried (3-01. with Mayor Stern and Councilman Taplin
absent.
5 Adjourn: There being no further business to come before
the Council. a motion was offered be Councilman Blank and seconded
by Assistant Mayor Hirschl to adjourn. The motion carried (3-0).
with Mayor Stern and Councilman Taplin absent. and the meeting
adjourned at b:40 p.m.
Assij(taut Mayor Andrew R. Hirschi
Atces
CLfll��f',e/ e C��i( •
//.Jeanette Horton,CMC/AAP
Pillage Clerk
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special council Meeting 8/11/92