HomeMy Public PortalAboutAgreement_2019-07-01_Los Angeles County_Landscape and Ground Maintenance of County library building at 5939 Golden West AveAgreement No. PLJPCA9
NoCALIFOPO
AGREEMENT
BY AND BETWEEN
COUNTY OF LOS ANGELES
AND
CITY OF TEMPLE CITY
LANDSCAPE AND GROUNDS MAINTENANCE SERVICES
LANDSCAPE AND GROUDNS MAINTENANCE SERVICES AGREEMENT
Between the
COUNTY OF LOS ANGELES, CALIFORNIA
and the
CITY OF TEMPLE CITY, CALIFORNIA
This Agreement made and entered into this day of 20_
by and between the COUNTY OF LOS ANGELES, hereinafter referred to as
'COUNTY," and the CITY OF TEMPLE CITY, hereinafter referred to as "CITY'
WHEREAS, the COUNTY is desirous of contracting with the CITY for the
maintenance of the landscape grounds of the County Library building located at 5939
Golden West Avenue, Temple City; and
WHEREAS, the CITY is agreeable to performing such functions on the terms and
conditions hereinafter set forth; and
WHEREAS, this Agreement is authorized by Title 1, Division 7, Chapter 5,
(Sections 6502) of the Government Code,
NOW THEREFORE, in consideration of the mutual covenants, conditions and
promises contained herein below, it is mutually agreed by the parties hereto as follows:
1. In consideration for maintenance and services, the COUNTY agrees to pay to
the CITY the total sum of twenty-three thousand, seven hundred
eighty-seven dollars ($23,787.00). The COUNTY will make annual payments
to the CITY within 90 days of receipt of proper invoice from the CITY, according
to the following schedule:
Year 1:
$4,480.00
Year
2:
$4,615.00
Year
3:
$4,753.00
Year
4:
$4,896.00
Year
5:
$5,043.00
Routine plant replacement, and repairs to irrigation systems will be included
as part of this agreement. Extra repairs requested due to vandalism,
equipment replacement needed from wear and tear, or re -landscaping of
the property, will be billed as unanticipated work, based on time and
materials, not to exceed 20% of the annual payment. All unanticipated work
will require prior written approval from the COUNTY.
2. This
Agreement shall be for
a five (5)
year term commencing on July 1,
2019
or upon Board approval,
whichever
is later, and will continue
until June
30, 2024.
3. The CITY shall maintain in a good and workmanlike manner the grounds of
the County Library, in accordance with Attachment A, said maintenance to
include, but not limited to, site inspection, litter control, mowing and edging
turf areas, pruning of shrubs, cultivation of flower beds, application of water,
vandalism repair, furnishing and applying insecticides and fertilizer, trimming
and care of trees, sweeping of the entrances and parking lots, and service
to the irrigation system.
4. In the event that the CITY is prevented from performing the grounds
maintenance services for the Library, the CITY shall return to the COUNTY,
the pro -rata portion of each annual payment prepaid by the COUNTY with
such proration computed on the basis of a 365 -day year any annual
payment prepaid by the COUNTY.
5. For the purpose of performing said landscape and grounds maintenance,
the CITY shall furnish and supply all necessary labor, supervision,
equipment and supplies necessary to maintain the grounds at a level of
appearance comparable to CITY facilities. Such maintenance shall include
the renovation and seeding of lawn areas at least once during the year, if
necessary, and maintenance of the sprinkler control system including
sprinkler heads and risers.
6I The CITY shall have the option to sub -contract for the grounds maintenance
of the grounds of the COUNTY Library, with prior consent of the COUNTY
and, as long as the grounds are maintained in accordance with paragraphs
3 and 5 of this Agreement and all indemnity and insurance requirements set
forth below are met.
7. The COUNTY may replace, at its discretion, all plants, shrubs, and trees
upon notification of such need from the CITY. Except as necessary to
complete the obligations set forth in paragraphs 3 and 5, the CITY shall not
alter the landscape in any manner not otherwise provided for herein without
the express written consent of the COUNTY.
8. The COUNTY shall not be called upon to assume any liability for the direct
payment of any salaries, wages or other compensation to any CITY
personnel, sub -contractor or sub -contractor's personnel performing services
hereunder for the COUNTY.
9. The Assistant Director of Capital Projects and Facilities Services for the
LA County Library and/or their designee located at 7400 E. Imperial
Highway, Room 201, Downey, CA 90242, (562) 940-4145, will be the
COUNTY's Contract Coordinator, The Parks and Recreation Director of the
City of Temple City and/or their designee located at 9701 Las Tunas Dr.,
Temple City, CA 91780, (626) 285-2171, will be the CITY's Contract
Coordinator.
10. The CITY shall indemnify, defend and hold harmless the COUNTY, its
Special Districts, its elected and appointed officers, and its employees, and
agents from and against any and all liability, including but not limited to
demands, claims, actions, fees, costs, and expenses (including attorney and
expert witness fees), arising from or connected with the CITY'S acts and/or
omissions arising from and/or relating to this Agreement. If the CITY should
sub -contract all or any part of this landscape and grounds maintenance
services Agreement, the CITY also shall require the sub -contractor to
indemnify, defend and hold harmless the COUNTY.
11. Without limiting the CITY's indemnification of the COUNTY, and in the
performance of this Contract and until all of its obligations pursuant to this
Contract have been met, the CITY shall provide and maintain insurance
coverage satisfying the following requirements. The CITY shall bear the
sole responsibility and liability for furnishing Workers' Compensation
benefits to any CITY employee for injuries arising from or connected with
services performed at the request of or on behalf of the CITY. The CITY
shall maintain general liability insurance with limits of not less than $1
million per occurrence and naming the COUNTY as an additional insured,
auto liability insurance with limits of not less than $1 million each accident,
and workers compensation insurance including Employers' Liability
coverage with limits of not less than $1 million. Such insurance shall be
primary and not contributing to any commercial or self-insurance programs
maintained by the COUNTY and may be provided by the CITY'S
self-insurance program or a combination of that program and other
insurance coverages. If the CITY sub -contracts all or any part of this
landscape and grounds maintenance services Agreement, then the CITY
shall require the sub -contractor to maintain the same types and limits of
insurance coverage outlined in this paragraph.
12. Either party shall have the right to cancel this Agreement at any time upon
giving 30 days' prior written notice. In the event of such cancellation, the
CITY shall return to the COUNTY (the pro -rata portion of each annual
payment prepaid by the COUNTY with such proration computed on the
basis of a 365 -day year).
13. This Agreement shall not be valid and does not impose any obligation upon
thU COUNTY unless and until funds are appropriated by the COUNTY for
the purposes set forth herein and the CITY shall have no obligation under
this Agreement if such funds are not appropriated.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be
executed upon the day and year first above written.
ATTEST:
By: I Qf� L, C�1 A A
City
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
Keever Rhodes Muir
Deputy County Counsel
CITY OF TEMPLE CITY:
By:
Mayorzu /J/z
COUNTY OF LOS ANGELES
By:
Skye Patrick
County Librarian
U.\Contracts DevelopmentOEVELOPMENT- CITY AGREEMENTS\TEMPLE CIN-2019 em0e City Library Lantlscape Agmt GRAFT 311-19.tloc
Attachment A
LIBRARY MAINTENANCE SPECIFICATIONS
The City of Temple City agrees to provide landscape and grounds maintenance services at
the Temple City Library, including trees, turf, landscape, and irrigation repair, in addition to
24-hour emergency services. The scope of services is described in detail below:
Litter and Debris Removal/Clean-up: All trash, debris, and dead plant materials shall be
removed weekly. Special attention shall be given to the entries, courtyard, and the parking
lot. The entryway to the library will be cleaned daily, and the lot will be swept weekly. All
areas shall be maintained litter -free. Paved and hardscape areas shall be cleaned weekly.
Mowing and Edging: All turf areas are to be mowed as often as necessary to maintain a
consistent turf height of 2 inches. In normal circumstances the grass clippings need not be
removed, but, when an excessive amount of cut grass is present, removal may be
requested by the Director of Community Services,
Selective Pruning and Care of Shrubbery and Plants: All shrubs shall be selectively pruned
as to maintain their natural form. Dead branches and foliage shall be removed, as thinning
cuts only. Shrubs shall be pruned at least once per year or as needed to prevent sidewalk,
street, and sign obstruction. Plants and other shrubs will be added or replaced as
necessary to maintain an appearance similar to other City facilities. This includes planting
and care of the planter located at the east entrance.
Tree Trimming: Trees shall be trimmed to maintain sight visibility for pedestrian or vehicular
traffic. Canopies shall be maintained at a height of eight (8') feet over sidewalks. Tree
maintenance of the twenty-four (24) trees located on the county grounds is included and
will follow the trimming cycles and standards in the City's Tree Management Program
(every three years). Storm damage repair, replacement, or addition of trees is not included
in this contract. Such services may be provided upon request and will be billed as extra
work.
Groundcover Trimming: Groundcovers shall be pruned using pruning shears to create a
soft line. Groundcovers are prohibited to grow past the face of the curb or more than three
(3") inches onto sidewalks. Growth onto other shrubs, trees, walls, or other structures is
not permitted.
Weed Control: All landscape and non -landscaped areas shall be kept weed -free at all
times. The term "weeds" applies to any undesirable vegetation growing within the right-of-
way including cracks between the gutter and asphalt as well as the cracks in adjacent
sidewalks. Chemical control by using herbicides and pre -emergent materials is permitted
with proper County notification.
Irrigation: Consistent maintenance of all areas for proper moisture levels based on the turf
and/or plants needs at different times of the year. All irrigation shall be performed to
ensure plant health and vigor. The entire irrigation system, including the planters and all
components from the point of connection at the meters to the sprinklers, shall be
maintained in an operational state at all times. Repair of this equipment is included in this
contract. Repairs to the water mainlines feeding the meter, major irrigation renovations
and repair/replacement of the sprinkler controller will be billed as extra work.
Fertilizer: Planters will receive three (3) applications of Gro -power (or equivalent) brand
fertilizer at manufacturer's recommended rates (6-10-4). Applications shall occur in March,
May and October.
Insect, Disease and Rodent Control: The control of insects, plant diseases, and/or rodents
is included.
Use of Chemical: Any work involving the use of chemicals will be in compliance with all
federal, state, and local laws and will be accomplished by a Certified Applicator under the
direction of a Licensed Pest Control Advisor (PCA). The City, in complying with the
California Food and Agricultural Code, will provide a copy of a valid Pest Control Operator's
License, a valid Pest Control Advisor's License, and a Qualified Applicator's License in the
proper categories for the work to be done, or a copy of said licenses from a Subcontractor
prior to using any and all applicable chemicals within the area(s) to be maintained for the
County.
�ecial
Requests:
The
courtyard
will be cleaned once weekly. All other areas will be
cleaned
on
a
bi-monthly
basis.
U:1GonVac�s\DevelopmentlDEVELOPMENT -CITY AGREEMENTSITEMPLEClTY - 2019\SOW - Allachmeni A -DRAFT 5-]-19.doc