HomeMy Public PortalAboutPRR 16-2417Renee Basel
From:
Sent:
To:
Subject:
Attachments:
Dear Custodian of Records,
Chris O'Hare <chrisoharegulfstream@gmail.com>
Monday, November 28, 2016 9:38 PM
Bill Thrasher; Rita Taylor; Renee Basel
Public Record Request - comm re CE 1-13
CE 1-13 Statement of Violation and Notice of Hearing.pdf
I request to inspect certain public record* in the custody of the Town of Gulf Stream** or in the custody of its agents or
associated entities.
While I am not statutorily obligated to explain why I want to inspect these records, I tell you it is for the
purpose of informing myself of the historic and current workings of the Town of Gulf Stream and its
associated entities, vendors, consultants, advisers, contractors and agents. The records I wish to
inspect may also be material to current, anticipated or presently unforeseen legal action. In addition,
inspection of these records may be essential to my ability to make informed comments in an
upcoming public hearing. The production of any and all responsive records is therefore urgent and
must be acted upon in compliance with Florida Statutes and established case law as soon as
possible.
Before making this public record request, I first searched online and in the public records portion of
your agency's website hoping I could locate the public records I seek without having to write you
directly. Unfortunately I cannot find the records I wish to inspect. Therefore I am writing you now and
requesting you make every effort as required by law to produce these public records without delay.
I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of
the Florida Statutes. I hereby reserve all rights granted to me under the Florida
Constitution and Florida Statutes.
I ask that you take the following action:
• Read this entire request carefully and respond accordingly.
• If you are not the custodian of the public records described herein please determine who that person is and
notify me immediately in order that I may make this request to the appropriate person without delay.
• Reference Florida Statutes and appropriate case law when responding to this record request.
• Do NOT produce any records other than records responsive to this request.
• Identify by name the person or persons responding to this request if that person is not the Custodian of
Records for your agency as required by 119.070)(b).
" R e s p o n d t o t h i s p u b l i c r e c o r d r e q u e s t i n a s i n g u l a r m a n n e r a n d d o n o t c o m b i n e t h i s
r e q u e s t w i t h a n y o t h e r p u b l i c r e c o r d r e q u e s t s w h e n r e s p o n d i n g t o t h i s r e q u e s t .
" O n c e y o u h a v e d e t e r m i n e d t h a t y o u d o o r d o n ' t h a v e a n y r e c o r d s i n y o u r
c u s t o d y r e s p o n s i v e t o t h i s r e q u e s t , i m m e d i a t e l y a c t t o o b t a i n a n y r e s p o n s i v e r e c o r d s
t h a t m a y b e i n t h e c u s t o d y o f y o u r c o n t r a c t o r ( s ) o r o t h e r p a r t i e s .
" P r o v i d e o n l y t h o s e r e c o r d s f o r i n s p e c t i o n t h a t d o n o t r e q u i r e e x t e n s i v e u s e o f
i n f o r m a t i o n t e c h n o l o g i e s o r e x t e n s i v e s t a f f t i m e o r b o t h i n e x c e s s o f 1 5 m i n u t e s .
" I f r e c o r d s r e s p o n s i v e t o t h i s r e q u e s t a r e n o t p r e s e n t l y a v a i l a b l e b u t y o u e x p e c t t h a t
t h e y w i l l s o o n b e a v a i l a b l e I r e q u e s t t h a t y o u p r o d u c e t h e r e c o r d s a s s o o n a s t h e y a r e
a v a i l a b l e .
I a s k y o u t o t a k e n o t e o f � 1 1 9 . 0 7 ( 1 ) ( c ) F l o r i d a S t a t u e s a n d y o u r a f f i r m a t i v e o b l i g a t i o n t o ( 1 )
p r o m p t l y a c k n o w l e d g e r e c e i p t o f t h i s p u b l i c r e c o r d s r e q u e s t a n d ( 2 ) m a k e a g o o d f a i t h e f f o r t w h i c h
" i n c l u d e s m a k i n g r e a s o n a b l e e f f o r t s t o d e t e r m i n e f r o m o t h e r o f f i c e r s o r e m p l o y e e s w i t h i n t h e a g e n c y
w h e t h e r s u c h a r e c o r d e x i s t s a n d , i f s o , t h e l o c a t i o n a t w h i c h t h e r e c o r d c a n b e a c c e s s e d . " I a m ,
t h e r e f o r e , r e q u e s t i n g t h a t y o u n o t i f y e v e r y i n d i v i d u a l a n d e n t i t y i n p o s s e s s i o n o f r e c o r d s t h a t m a y b e
r e s p o n s i v e t o t h i s p u b l i c r e c o r d s r e q u e s t , i n c l u d i n g i n d i v i d u a l s a n d e n t i t i e s u n d e r c o n t r a c t w i t h y o u r
a g e n c y , t o p r e s e r v e a n d p r o d u c e a l l r e s p o n s i v e r e c o r d s o n a n i m m e d i a t e b a s i s .
I f y o u c o n t e n d t h a t a n y o f t h e r e c o r d s I a m s e e k i n g , o r a n y p o r t i o n t h e r e o f , a r e e x e m p t f r o m
i n s p e c t i o n o r d i s c l o s u r e p l e a s e c i t e t h e s p e c i f i c e x e m p t i o n a s r e q u i r e d b y � 1 1 9 . 0 7 ( 1 ) ( e ) o f t h e F l o r i d a
S t a t u t e s a n d s t a t e i n w r i t i n g a n d w i t h p a r t i c u l a r i t y t h e b a s i s f o r y o u r c o n c l u s i o n s a s r e q u i r e d
b y � 1 1 9 . 0 7 ( 1 ) ( f ) o f t h e F l o r i d a S t a t u t e s . P r o d u c e f o r m y i n s p e c t i o n a l l r e s p o n s i v e r e c o r d s a n d O N L Y
r e d a c t t h a t p o r t i o n o f t h e r e c o r d t h a t y o u c o n s i d e r e x e m p t . T o b e c l e a r , i f y o u c o n s i d e r a n e n t i r e
r e c o r d t o b e e x e m p t , p r o d u c e t h a t r e c o r d i n i t s e n t i r e t y w i t h a l l p o r t i o n s r e d a c t e d t h a t y o u c o n s i d e r
e x e m p t . I s p e c i f i c a l l y a s k y o u t o d o t h i s i n o r d e r t h a t I m a y i n s p e c t f u l l y r e d a c t e d r e c o r d s f o r t h e
p u r p o s e o f c h a l l e n g i n g a p a r t i c u l a r r e d a c t i o n o r e s t a b l i s h i n g a r e f e r e n c e f o r a f u t u r e r e q u e s t o f a
r e c o r d t h a t i s o n l y t e m p o r a r i l y e x e m p t , a s i n t h e c a s e o f a p u b l i c r e c o r d t h a t w a s p r e p a r e d b y a n
a g e n c y a t t o r n e y e x c l u s i v e l y f o r l i t i g a t i o n a n d i s o n l y e x e m p t f r o m d i s c l o s u r e u n t i l t h e c o n c l u s i o n o f t h e
l i t i g a t i o n .
I f t h e p u b l i c r e c o r d s b e i n g s o u g h t a r e m a i n t a i n e d b y y o u r a g e n c y o r c o n t a c t o r s f o r y o u r a g e n c y , i n a n
e l e c t r o n i c f o r m a t p l e a s e p r o d u c e t h e r e c o r d s i n t h e o r i g i n a l e l e c t r o n i c f o r m a t i n w h i c h t h e y w e r e
c r e a t e d o r r e c e i v e d . S e e � 1 1 9 . 0 1 ( 2 ) ( f ) , F l o r i d a S t a t u t e s .
A g a i n I a s k t h a t y o u p r o v i d e o n l y t h o s e r e c o r d s f o r i n s p e c t i o n t h a t d o n o t r e q u i r e e x t e n s i v e u s e o f
i n f o r m a t i o n t e c h n o l o g i e s o r e x t e n s i v e s t a f f t i m e o r b o t h i n e x c e s s o f 1 5 m i n u t e s . T a k e n o t e
o f � 1 1 9 . 0 7 ( 4 ) ( a ) 3 . ( d ) F l o r i d a S t a t u e s a n d i f y o u a n t i c i p a t e t h a t a n y r e c o r d s e x i s t , t h e p r o d u c t i o n f o r
i n s p e c t i o n o f w h i c h w i l l r e q u i r e e x t e n s i v e u s e o f i n f o r m a t i o n t e c h n o l o g i e s o r e x t e n s i v e s t a f f t i m e o r
b o t h i n e x c e s s o f 1 5 m i n u t e s , t h e n p l e a s e p r o v i d e t h o s e r e c o r d s t h a t c a n b e p r o d u c e d w i t h i n t h e f i r s t
1 5 m i n u t e s a n d a d v i s e m e o f t h e c o s t y o u a n t i c i p a t e t o b e i n c u r r e d b y y o u r a g e n c y f o r t h e r e m a i n i n g
r e c o r d s p r i o r t o i n c u r r i n g t h i s c o s t . P l e a s e d o n o t i n c u r a n y c o s t s o n m y b e h a l f w i t h o u t f i r s t o b t a i n i n g
m y w r i t t e n a u t h o r i z a t i o n t o p r o c e e d . I f y o u p r o d u c e o n l y a p o r t i o n o f a l l e x i s t i n g r e s p o n s i v e r e c o r d s ,
p l e a s e t e l l m e t h a t y o u r r e s p o n s e i n c l u d e s o n l y a p o r t i o n o f a l l e x i s t i n g r e c o r d s r e s p o n s i v e t o t h i s
r e q u e s t .
If you anticipate the need to incur any costs that I would be statutorily required to pay in order to
inspect these public records which would exceed $1.00 please notify me in advance of your incurring
that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to
indicate the total number of pages and/or records, as well as to distinguish the cost of labor and
materials. Again, please do not incur any costs on my behalf without first obtaining my written
authorization to proceed.
A record that does not exist because of its disposition requires the creation of a disposition record. In
all instances where you determine a record does not exist please determine if the record once existed
and in its replacement provide the disposition record for my inspection.
Attached for your reference is the record of Statement of Violation and Notice of Hearing for
case CE 1-13, dated 2-25-13. Please refer to this record when responding to this request to
inspect public records.
Please produce for my inspection all public records* of communication between members of
the Town of Gulf Stream** (as defined below) regarding code enforcement action CE 1-13 that
were created or received during the time period from January 1, 2013 to March 22, 2013.
I am particularly interested in any communication regarding the landscaping at 2520 Avenue
Au Soleil or regarding why the above referenced code enforcement action was initiated.
Please limit your production of responsive records to only those records not currently
included in the compilation of records published online at http://www2.gulf-
stream.org/weblink/ Town -of -Gulf -Stream > Town Clerk > Special Magistrate > Cases > 2520 Avenue Au
Soleil > 05/15/2013 * Case #CE -1-13 * O'Hare, SecOl. through Secl5. on the Town of Gulf Stream web site.
*The term "public records", as used herein, has the same meaning and scope as the definition of
Public records adopted by the Florida Legislature as Statutes Chapter 119.
**The phrase "Town of Gulf Stream" when used herein refers to the Town in its entirety and all
entities of the Town including all employees, appointees, officials, assignees, counsel and consultants
including Town Manager, Town Clerk, Town Police Chief, Town Commissioners, Town Mayor, Town
Departments, Town Police Officers, Town Employees, Town Staff Attorney, Town Engineer, the law
firm (Jones Foster Johnston & Stubbs P.A.) that claims to be the Town Attorney including all attorney,
partner and employee members of that firm; the Town Counsel of Sweetapple, Broeker &
Varkus including all attorney, partner and employee members of that firm, the Town Counsel
of Richman Greer, P.A. including all attorney, partner and employee members of that firm and any
other entity associated with the Town and subject to public records law.
If you do not understand any part of this request or if you need clarification about this request, notify me as
soon as possible so I may further describe or clarify this request. Due to issues of delivery failure and occasional
rejection by your server this email is being sent to multiple recipients to insure prompt delivery.
All responses to this public records request should be made in writing to the following email address:
chrisoharegulfstream@gmail.com
Zoning Department
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
CODE ENFORCEMENT SPECIAL MAGISTRATE
TOWN OF GULF STREAM, FLORIDA
rax (561) 737-0188
CASE NO: CE 1-13 2-25-13
STATEMENT OF VIOLATION AND NOTICE OF HEARING
Pursuant to section 2-75 of the Town of Gulf Stream Code of Ordinance, the undersigned hereby gives
notice of uncorrected violation(s) of the Town of Gulf Stream Code(s) more particular described
herein, and requests a PUBLIC HEARING before the CODE ENFORCEMENT SPECIAL
MAGISTRATE of the Town.
Location/Address where violation(s) exist(s): 2520 Ave. An Soleil, Gulf Stream, FL 33483
2. Legal Description:
Lot 36 Place An Soleil Subdivision
3. Name and address of owner/person in charge where violations) exist(s): Chris topber d
Shelly O'Hare, 2520 Ave. Au Soleil, (half Strewn, FL 33483
4. Violation of Town Code Sections and descrlption(s): Sec. 58-138 (b) permit required to
add or remove fill -portions of driveway removed wt st app yang or perndt.
Sec. 70-32(a) District characterized as having "open front lawns" 6 Sec. 70-146
new plantings violate these sections. Sec. 70-150 plants used in Town in addition
.8 f r l rig r It r d i rh'tion and
thus not in keeping with the character S image of the Tom environment.
(SEE ATTACHED "EXHIBITS OF VIOLATION')
5. Dale of First hnspeclion: Qctober 8. 2012
6. Date owner first notified of violation(s): Novenber 10, 2012
7. Date on/by, which violations are to be corrected: Dec. 10, 2012 extended to Jan. 31, 2013
Finally 14arch 12, 2013
rr++tar++++++++*++a++++++++
IMPORTANT NOTICE**•**r*****•**r***•*rr***
Unless the violator corrects the violation(s) described herein by the date set forth above AND
CONTACTS THE UNDERSIGNED CODE INSPECTOR AT 561-276-5116 to verify
COMPLIANCE with the Town Codes) cited herein, NOTICE IS HERBY GIVEN THAT A PUBLIC
HEARING WILL BE CONDUCTED for the above referenced property before the Town of Gulf
Stream Code Enforcement Special Magistrate onIg 21. 2013it 10:00 A.M. or as soon thereafter
as the case can be heard in the Town Hall Commission Chamber located at 100 Sea Road, Gulf
Stream, Florida.
YOU ARE REQUIRED TO APPEAR BEFORE THE SPECIAL MAGISTRATE at that time to
answer allegations that you have violated the above cited sections of the Code of Ordinances of the
Town of Gulf Stream. IF YOU FAIL TO ATTEND, the Special Magistrate may base his/her findings
solely upon presentation by the Town Code Inspector
�J n^ / �
William H. Thrasher, Town Manager
Town of Gulf Stream
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
November 30, 2016
Chris O'Hare [mail to: chrisoharegulfstreamCa.email.coml
Re: GS #2417 (comm re CE 1-13)
Attached for your reference is the record of Statement of Violation and Notice of Hearing for
case CE 1-13, dated 2-25-13. Please refer to this record when responding to this request to inspect
public records. Please produce for my inspection all public records* of communication between
members of the Town of Gulf Stream ** (as defined below) regarding code enforcement action CE
1-13 that were created or received during the time period from January 1, 2013 to March 22,
2013. 1 am particularly interested in any communication regarding the landscaping at 2520
Avenue Au Soleil or regarding why the above referenced code enforcement action was
initiated. Please limit your production of responsive records to only those records not currently
included in the compilation of records published online at http:l/www2.gulf-stream.orglweblinkl
Town -of -Gulf -Stream > Town Clerk > Special Magistrate > Cases > 2520 Avenue Au Soleil >
0511512013 * Case #CE -1-13 * O'Hare, Sec01. through Sec15. on the Town of Gulf Stream web
site.
Dear Chris O'Hare [mail to: chrisohareeulfstream(a)gmail.coml:
The Town of Gulf Stream has received your public records request dated November 28, 2016. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/O/doc/103742/Pagel.asvx
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
SSipincerely, &4d
As requested by Rita Taylor
Town Clerk, Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
January 26, 2016
Chris O'Hare [mail to: chrisoharegulfstreamagmail.com
Re: GS #2417 (comm re CE 1-13)
Please produce for my inspection all public records* of communication between members of the
Town of Gulf Stream** (as defined below) regarding code enforcement action CEI -13 that were
created or received during the time period from January 1, 2013 to March 22, 2013. 1 am
particularly interested in any communication regarding the landscaping at 2520 Avenue Au
Soleil or regarding why the above referenced code enforcement action was initiated. Please
limit your production of responsive records to only those records not currently included in the
compilation of records published online at http://www2.gutr-stream.orglweblinkl Town -of -Gulf -
Stream > Town Clerk > Special Magistrate > Cases > 2520 Avenue Au Soleil > 05/15/2013
Case #CE -1-13 * O'Hare, .S'eC01. through Sec -15. on the Town of Gulf Stream web site.
Dear Chris O'Hare [mail to: chrisoharegulfstream(a),wnail.coml:
The Town of Gulf Stream has received your public records request dated November 28, 2016.
The original public records request can be found at the following link:
hi!p://www2.gulf-stream.org/weblink/O/doc/103742/Pagel.aspx
The Town has spent at least 15 minutes on your request and now estimates that to respond to
your request will require approximately an additional half hour of administrative support at
$37.34 per hour and a half hour of IT support at $95.00, the labor cost of the personnel providing
the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed
your deposit, the Town will provide you with an initial production of responsive records and an
estimate for the production of any additional responsive records. If the costs of production are
less than the deposit, the Town will provide you with the responsive records and a refund.
(1/2 hour @ $37.34) + (1/2 hour @ $95.00) = Deposit Due: $66.17 in cash or check.
Upon receipt of your deposit, the Town will use its very best efforts to further respond to your
public records request in a reasonable amount of time. If we do not hear back from you within
30 days of this letter, we will consider this request closed.
Sincerely,
IZ4,d 144VOW, D"
As requested by Rita Taylor
Town Clerk, Custodian of the Records