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Home My Public Portal Aboutr 11-030P- ullutiozr of t4P VorVU54 of ��zrteref, �. T- No. 11-30 Date of Adoption_JMLIaLy 27, 2011 AUTHORIZING A PROFESSIONAL SERVICES - CONTRACT WITH MAI ASSOCIATES, RE: APPLICATION DOCUMENTS FOR THE 2011 ENERGY EFFICIENCY CONSERVATION BLOCK GRANT AND NEW JERSEY CLEAN ENERGY DIRECT INSTALL GRANT PROGRAM NVHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with application documents for the 2011 Energy Efficiency Conservation Block Grant and New Jersey Clean Energy Direct Install Grant Program; and WHEREAS, T & M Associates, possesses the requisite, experience and expertise to provide said services; and WHEREAS, T & M Associates has submitted a proposal to provide said services at a total cost not to exceed $1,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of bliddlesgx, State of New Jersey, as follows: 1. The proposal from T & M Associates for engineering services related to application documents for the 2011 Energy Efficiency, Conservation Block Grant and New Jersey Clean Energy Direct Install Grant Program; at a total cost not to exceed $1,000.00 is hereby approved. 2. Annexed hereto is a copy of the proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11 -5 (1)(a)(i) in accordance with the Borough's Fair and Open Process as authorized by law. 4. A copy of this Resolution be forwarded to the Borough's Purchasing Department and T & M Associates. Adopted this 27" day of January, 2011 and certified as a true copy of the original on January 23, 2011. KATHLEEN M. BARNEY, NIMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BELLINO X KRUM DIAZ NAPLES X DIMASCIO X SITARZ X X - Indicate , Vote AB-Absent NV - Not Vatine NOR -Indicates Vote b 0 Veto Adopted at a meeting of the Municipal Council �� / J 27, 2011 CL R C 1373 BROAD STREET, SUITE 306, CLIFTON,_ NJ 07013 -4231 TM (973) 614 -0005 * fax (973) 614 -0025 * www30ii7 'M`8ssuciates.com ASSOCIATES CART -GI 101 Borough of Carteret 61 Cooke Avenue Carteret, New Jersey 07008 Attn: Daniel Reiman, Mayor Re: Funding Year 2011 Energy Efficiency Conservation Block Grants and NJ Clean Energy Direct Install Grant Program Dear Mayor Reiman: January 18, 2011 As we recently discussed, the next round of EECBG and Direct Install Funding will become available in the next few weeks. This funding round will be highly competitive and funding will be awarded on a first come fast served basis. The Borough is eligible for grant money (no matching funds required) to replace inefficient equipment such as HVAC and Lighting in Borough owned buildings to help upgrade facilities and reduce Borough monthly utility costs. The Borough could be approved for up to $125,000 in grant funding just a few weeks after submitting the grant applications. We would be happy to submit the FY 2011 Energy Efficiency Conservation Block Grant ( EECBG) application and the FY 2011 Direct Install Grant Program application to the New Jersey Clean Energy Program for funding to install utility cost saving measures within a few days of your authorization to do so. At this time, we highly recommend you take advantage of these funding programs and submit applications within five (5) days from the funding announcement date. The EECBG Program offers a $50,000 grant to install energy efficient cost saving measures within Borough owned facilities. The Direct Install Program offers up to a 60% matching grant not to exceed $50,000 per project or $250,000 per municipality. The submittal of these two (2) applications together can result in a $125,000 combined grant from EECBG and the Direct Install Program with no out of pocket cost to you for construction. Eligible projects include (but are not limited to) upgrades to fighting, heating, cooling and ventilation (HVAC), refrigeration motors, natural gas and variable frequency drives. Upon submittal of the applications a typical project could be completed within 90 days by a pre- approved State certified licensed contractor. Because a State pre - approved contractor is utilized, no public bidding is required. Project sequence and timeframes include: ENGINEERS * PLANNERS *LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVIL * ELECTRICAL * ENVIRONMENTAL * MECHANICAL * MUNICIPAL * SITE - SOLID WASTE * STRUCTURAL * TRAFFIC * TRANSPORTATION CORPORATE HEADQUARTERS IN MIDDLETOWN, NJ /REGIONAL OFFICES: TOMS RIVER, NJ; MOORESTOWN. NJ; PLYMOUTH MEETING, PA; and SAN JUAN, PUERTO RICO U. Mayor Daniel Reiman TM ASSOCIATES Re: Funding Year 201 I Energy Efficiency Conservation Block Grants and NJ Clean Energy Direct Install Grant Program Project sequence and timeframes include: CART -G1101 lanuary 18, 2011 Page 2 • Step 1 - Energy Assessment: We shall coordinate the contractor's review and examination of municipal buildings and equipment in order to complete an Energy Assessment. After the Energy Assessment, the contractor will review results with you, including what measures qualify for grant funding and put the eligible upgrades in prioritized order; • Step 2 — Decide to Move Forward: You will sign a Scope of Work document to proceed with implementation of qualifying measures; • Step 3 — Arrange Installation: You and the contractor will set a convenient start date for the installation; • Step 4 — Confirm Installation: Once the contractor completes the installation, you accept the work by signing a Project Completion Form. A program representative will approve the project as complete; • Step 5 — Complete Transaction: EECBG and Direct Install Program pays directly to the contractor your share of the project cost ($50,000) and the program share (up to 60% of project cost). In order to properly prepare these applications in an efficient manner and to expedite the submissions by the end of January, we will need to prepare and submit the following documents: 1. FY 2011 Energy Efficiency Conservation Block Grant Application Form(EECBG); 2. New Jersey Clean Energy Program 2011 Direct Install Program Application and Participation Agreement with copies of twelve (12) electric and gas bills. We can prepare all application documents for your execution and coordinate the submittal of the FY 2011 BECBG Application and the 2011 Direct Install Grant Program Application for a fee not -to- exceed $1,000.00. The grant applications will be submitted within five (5) business days upon receiving your authorization to proceed and receiving the information noted above. Le: Mayor Daniel Reiman TM ASSOCIATES Re: Funding Year 201( Energy.Ef6ciency Conservation Block Grants and NJ Clean Energy Direct Install Grant Program CART -01101 January 18, 2011 Page 3 If you have any questions regarding the information provided herein, please call. Very truly yours, T & M � \ A D SOCIATES DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:kim CC: John P. DuPont, Director of Engineering Patrick DeBlasio, CFO KACART\G110AConuspondence \CART EECBG and Direct Install Notification Letter l_ 12_11(2)[1).doc 4 �z1 A ar ng4 - uf (ga i e Lf MIDDDLESEx COUNTY Cgefu �ersEp 0 ME OF !G11'HLEEN M. BARNEY, RIr1C /C,14Ci. ,YtUMClp,gL CLERK Date: TO: Patrick DeBlasio, Treasurer Borough of Carteret 1-27-11 REQUEST, FOR CERTIFICATION OF AVAILABLE FUNDS: 2011 ffff ' FM CffIVCY W SERPATIM BLOCK GRAND &U CLEM EMU DLREC,T TfSSPAI T Name of Account: RESOLUITON 11 -30 GR4N1 PI�GRAM. AMOUNT TO BE ENCUMBERED: MTAL COST WT IO fXCFID $1 0 0 CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret and: The funds available•for this contract are in the Budget, in the account of: in the amount of: : oao By this certification, I have hereby encumbered the above named account for the amount of the contract ending Council action, DeBlasio, Treasurer DATE: 0 j BOROUGH OF CARTERET 20 COOKS AVENUE CARTERET, NEW JERSEY 07008 ; THIS AGREEMENT: made this 27` of January 2011 By and between: T &M Associates 1373 Broad Street, Suite 306 Clifton, NJ 07012 And the Borough of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Carteret, New Jersey. Asper Resolution Number 11 -30. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT FOR SPECIALIZED ENGINEERING SERVICES IN CONNECTION WITH APPLICATION DOCUMENTS FOR THE 2011 ENERGY EFFICIENCY CONSERVATION BLOCK GRAND AND NEW JERSEY CLEAN ENERGY INSTALL GRANT PROGRM. NOT TO EXCEED $1,000.00 I According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: For the Co • ora 'on: BY: Q TITLE: AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: February 9, 2011 54 AV, Notary Public of New Jersey LINDA A RIVERA NU7ARY I'U31JC OF NEW JERSEY Nly IrxPir'L:S MAY 2, 201 i Sworn and subscribed before me this 11,.9 day of � � n, l / �--o i 2`lk`-7Lzt l 'r' � � � � ., plc -! x I Kafhleen M. Barney, MMC( Municipal Clerk 7 BOROUGH Of CARTERET VOT'TO "CEED 274680 80ROM OF CARTERET TAWARDED t has arded a hive bidding as a snant to N J.S.A. ntra et and the res- avalable far p.Nie of the Municipal EXCEED 274680 i C rI