HomeMy Public PortalAbout11 10 16 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
OCOMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, NOVEMBER 10, 2016 AT
9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
Mayor Morgan called the meeting to order at 9:00 A.M.
OII. Pledge of Allegiance.
The Mayor led the Pledge of Allegiance.
III. Roll Call.
Present and Scott W. Morgan Mayor
Participating: Thomas M. Stanley Vice Mayor
Paul A. Lyons, Jr. Commissioner
Donna S. White Commissioner
Absent: Joan K. Orthwein Commissioner
Also Present & John Randolph Town Attorney
Participating: William Thrasher Town Manager
Rita Taylor Town Clerk
Edward Nazzaro Staff Attorney
Edward Allen Acting Police Chief
IV. Minutes of the Regular Meeting of October 14, 2016.
OVice Mayor Stanley moved to approve the minutes and Commissioner
White seconded the motion with all voting AYE.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
Mayor Morgan announced that due to Commissioner Orthwein being
absent and Commissioner Lyons having to leave early, the Public Hearing
is being moved to Item VII. On the agenda and the Communication from the
Public will be heard as Item VIII.
The Town Clerk requested to have Resolution No. 16-12 included
with Item X.D., Resolution No. 16-13 added as Item X.E. and Item X.E.,
Items by Mayor and Commissioners, to be heard as Item X.F. There were
no objections to any of the requested changes.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. December 9, 2016 @ 9:00 A.M.
2. January 13, 2017 @ 9:00 A.M.
03. February 10, 2017 @ 9:00 A.M
4. March 10, 2017 @ 9:00 A.M.
5. April 14, 2017 @ 9:00 A.M.
There were no comments with regard to the meeting dates.
VII. PUBLIC HEARING
A. Declaration of Ex -Parte Communication
O There was no ex -parte communication declared.
B. Administration of Oaths
Town Commission Regular Meeting
s Public Hearing Nov. 10, 2016
At 9:00 A.M.
The Town Clerk administered the Oath to Fernando Nunez, Mr. &
�l Mrs. Bryan Isackson, Christopher O'Hare, Chet Snavely, Miguel Neumann,
William Spangler, and Julio Martinez.
C. Applications for Development Approval
1. An application submitted by Fernando Nunez, as Agent for
Bryan A. Isackson, the owner of property located at 2500
Avenue Au Soleil, Gulf Stream, Florida, which is legally
O described as Lot 53 less the westerly 6 ft., Place Au
Soleil Subdivision.
Mr. Nunez said the owners are asking to "push out" an
existing wall on the east side in order to convert this small covered
area to air conditioned space, convert the existing garage to living
space, remove the outside stair case and provide an enclosed entry and
construct a new attached 3 -car garage.
In reply to a question from Commissioner White Mr. Nunez said the
Demolition will consist of reducing the size of eaves to bring it more
in line with a Bermuda style and altering the structure to accommodate
the additions.
Vice Mayor Stanley inquired as to what was planned for the new garage
doors and was advised that they had not yet decided if they would be
wood or metal but they would be painted using the trim color. He added
that the columns would be clad with the natural light grey stone
Omatching the driveway pavers and the roof and Bahama shutters would be
black.
Mayor Morgan and Commissioner Lyons questioned the amount of glass on
the east side and Mr. Thrasher said staff looked closely at this but it
is not being changed, other than having it converted to impact glass,
and it is grandfathered as configured.
Town Manager Thrasher said that the home was considered as "other
various" style and after the improvements it will still be classified
as "other various".
Chet Snavely, President of Place Au Soleil Homeowners Association, said
the neighbors and the Association have no problems with this project.
Christopher O'Hare had no objection to the improvements but believed
Othe landscaping in the front yard will not conform to an existing
ordinance and questioned the consultants statement that it does
conform.
Miguel Neumann took this opportunity to commend Officer Pyle for his
handling of a medical distress call in the neighborhood.
Julio Martinez was pleased with the renovations to the property and he
Otook the opportunity to commend Acting Chief Allen and the entire
police department for the way they have stepped up to the added
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Town Commission Regular Meeting
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responsibilities during the unfortunate illness of Chief Ward.
Commissioner Lyons left the meeting with notice at 9:30 A.M.
a. DEMOLITION PERMIT to prepare space for new addition.
Vice Mayor Stanley moved to approve the Demolition Permit and
Commissioner White seconded the motion with all voting AYE.
b. LAND CLEARING PRMIT to clear the site for construction.
Vice Mayor Stanley then moved for approval of the Land
Clearing Permit as requested, Commissioner White seconded the motion
and all voted AYE.
c. SPECIAL EXCEPTION to permit the extension of the
non -conforming west wall of the dwelling.
Vice Mayor Stanley moved to approve the Special Exception to
permit the extension of the non -conforming west wall of the dwelling as
per Section 70-75(c). Commissioner White seconded his motion and all
voted AYE at roll call.
d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit
construction of a 2,355 square foot addition consisting
of a new garage and covered entry to the existing 2 -story
single family dwelling.
Vice Mayor Stanley moved to approve the Level 3
Architectural/Site Plan based on a finding that the proposed
construction of a 2,355 square foot addition to the existing 2 -story
single family dwelling meets the minimum intent of the Design Manual
and applicable review standards with the condition that the plans are
submitted to Place Au Soleil Homeowners Association for review and
comment prior to the Public Hearing to be held by the Town Commission
on November 10, 2016, which has been done and has received their
approval. Commissioner White seconded this motion of approval and all
voted AYE.
VIII. Communication from the Public (5 min. maximum).
William Spangler from Place Au Soleil was recognized and
suggested that he would like to review the budget with regard as to how
much would be spent in Place Au Soleil and for what purpose.
Mayor Morgan explained that very rarely were individual item
expenditures listed in the budget and the Town as a whole is considered.
He said he would be happy to meet with him and discuss the budget
matters in detail.
Christopher O'Hare commented regarding some Social Security
Numbers that had not been redacted from some material that had been
entered on line and about Mayor Morgan's statement in the Coastal Star
Newspaper regarding failed settlement attempts.
IX. Reports.
A. Utility Undergrounding-Danny Brannon (Engineer)
In the absence of Mr. Brannon, Mayor Morgan reported there
are 18 street lights going in along AlA and there will be extra costs in
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Town Commission Regular Meeting
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At 9:00 A.M.
Cthe amount of $11,530.49 due FP&L associated with the undergrounding of
service to 7 of them as there will need to be directional boring and
conduit in this area to avoid damaging the roots of the protected pine
trees. He said Phase 2 is moving along nicely on the side streets and
soon the installation will commence on the major streets.
B. Town Manager
1. Public Records Compliance Report -ANNUAL REVIEW
OThe Town's staff attorney, Edward Nazzaro, presented the
annual review and pointed to some specific updates that have been
implemented, some of which are providing a link on line to provide
answers to public record requests, updating the cost for producing a
public record to reflect the current costs involved and updating the
acknowledgement form letters.
2. FEMA Reimbursement Disaster Declaration DR -4283 -FL
(Preparation for Matthew)
The Town Manager advised that he and Acting Chief Allen
had attended a meeting with regard to FEMA reimbursement of costs that
were incurred with preparation for "Matthew". He said that Chief Allen
will be the primary respondent in these activities and he would be the
alternate. He added that these procedures sometimes continue on for as
many as 5 years. Mr. Thrasher added that the Town expended approximately
$20,000 on preparations and it is possible that 87.5% will be reimbursed
from FEMA.
C. Architectural Review & Planning Board
C; 1. Meeting Dates
a. November 17, 2016 @ 8:30 A.M.
b. December 15, 2016 @ 8:30 A.M.
c. January 26, 2017 @ 8:30 A.M.
d. February 23, 2017 @ 8:30 A.M.
e. March 23, 2017 @ 8:30 A.M.
f. April 27, 2017 @ 8:30 A.M.
D. Finance Director
1. Financial Report for October 2016
Mr. Thrasher reminded that this report is covering the
first month of the new fiscal year so there is not a great deal of
information but he will address any questions with regard to the report.
There were no questions and the report was accepted as presented.
E. Police Chief
1. Activity for October 2016
Acting Chief Allen asked that the report be accepted as
Opresented and Mayor Morgan declared it accepted as presented.
X. Items for Commission Action.
A. Consideration of Legal Fee Reimbursement to Mr. Ganger
Mayor Morgan reminded that Mr. Ganger had sent a letter
requesting reimbursement of legal fees incurred while he was Vice Mayor
but that since that time he has submitted a letter withdrawing that
request.
OB. Appointment of an Alternate Member for the ARPB
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Town Commission Regular Meeting
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At 9:00 A.M.
Mayor Morgan reminded that there is now a vacancy on the ARPB
as a result of Mr. Roach moving from an Alternate Member to a Regular
Member. He said he had spoken to several people and found that Amanda
Jones has an interest in serving once again on the ARPB. He reminded
also that she had in the past served in that position.
Both Commissioner White and Vice Mayor Stanley reported that they had
both served on that Board when she was there and they remembered her as
being very knowledgeable, well informed and interested.
Vice Mayor Stanley moved that Amanda Jones be appointed as an Alternate
Member on the ARPB and the motion was seconded by Commissioner White
with all voting AYE at roll call.
C. Resolution No. 16-11; A RESOLUTION OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING
THE CONSTRUCTION SITE MANAGEMENT HANDBOOK WHICH WAS
AUTHORIZED BY ORDINANCE NO. 95/4 AT ARTICLE IV, RULES AND
REGULATIONS, SO AS TO PROVIDE FOR REMOVAL OF CONSTRUCTION
MATERIALS AND DEBRIS DURING A TROPICAL STORM AND HURRICANE
WARNING OR WATCH; PROVIDING FOR AN EFFECTIVE DATE.
Staff Attorney Nazzaro reported that he had been asked to look into the
matter of preparing construction sites for storms and researched how
other towns in both Palm Beach and Broward Counties were addressing
this. He said this resolution reflects his findings and that Attorney
Randoloph is in agreement with this Resolution.
Mayor Morgan pointed out that this Resolution gives the Town an
opportunity to take action if the owners/contractors fail to do so.
The Town Clerk read the Resolution No. 16-11 by title.
Christopher O'Hare cautioned that the Town and their contractors must
be protected in the event they enter private property to secure
materials, etc.
Vice Mayor Stanley moved to adopt Resolution No. 16-11 as stated and
Commissioner White seconded his motion with all voting AYE.
D. Interlocal Agreement W/Northern Palm Beach County Improvement
District-MS4 NPDES Fourth Cycle Permit.
O Town Manager Thrasher advised that the Northern Palm Beach
County Improvement District has been the lead agency since the
beginning of the NPDES Permit Cycles and Gulf Stream has had a number
of Interlocal Agreements with them during these cycles. He recommended
the adoption of Resolution No. 16-12 to authorize the adoption of the
Interlocal Agreement.
Town Clerk Taylor read Resolution No. 16-12 by title and Vice Mayor
Stanley moved for the adoption of Resolution No. 16-12 with
Commissioner White seconding his motion and all voting AYE.
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E. Resolution No. 16-13; A RESOLUTION OF THE TOWN COMMISSION OF
THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE
APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE
GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2016;
PROVIDING AND EFFECTIVE DATE.
Town Manager Thrasher explained that a few years ago the auditors asked
that the Town keep a record of the dollars that flow to Delray Beach
O via building permit fees and the number of permits that were issued on
behalf of Gulf Stream. Last year that figure was $480,797 and that
requires an adjustment because that department would be over budget by
$200,798.
Town Clerk Taylor read Resolution No. 16-13 in it's entirety after
which Vice Mayor Stanley moved it's adoption, said motion being
seconded by Commissioner White with all voting AYE at roll call.
F. Items by Mayor & Commissioners
Commissioner Stanley commented that with the undergrounding
moving forward there will be questions from residents regarding
transformers along the street and he encouraged those with questions to
either call the Town Hall or one of the Commissioners and they will be
pointed in the right direction for answers.
Sheila Scott, 2910 Gulf Stream Road, was recognized and expressed her
concern that there would be a transfer placed directly across the street
from her that she understood would not be screened from her view due to
there needing to be access to it from the street. She reported that she
is now serviced from the easement in the rear and does not understand
why the transformers are not be placed there rather than on the street.
She said her son is here to speak about a plan he is suggesting that
would work very well.
Mayor Morgan stated that the Commission does not have the details of the
construction here but that he would very much like to have her son's
phone number after the meeting as he wants to have Mr. Brannon, the
consultant on the project, call him to discuss the project.
Mayor Morgan reported that he was given a letter last week
from Town Manager Thrasher, tendering his resignation effective April
28, 2017 and thanking this Commission for the opportunity of serving
this Town and its residents over the 20 odd years he has been Gulf
OStream's Town Manager.
The Mayor said he was certain that he speaks for the members of the
Commission in saying that working with Mr. Thrasher has been an
educational experience and a pleasure. Mayor Morgan commented that there
are few dedicated public servants as Mr. Thrasher and over the years he
has been serving this town selflessly, hours at night, hours during
weekends, during any call, he is there spending time away from his wife
Oand family serving this town due to his own personal belief in serving
Gulf Stream, adding that he has been very impressed by his action and
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Town Commission Regular Meeting
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Othe Town has benefited mightily from his action. He has worked with and
knows all of the local town managers on the barrier island and across
the water. He has worked with those in West Palm Beach and Tallahassee
handling the regulatory morass that we must go through as a municipality
in the state, county and federal governments. He pointed out that Mr.
Thrasher has done this quite well and saved the Town a lot of money and
made a very efficiently run town. Mayor Morgan pointed out that Gulf
OStream is a model town in efficiently and financial stability which we
can attribute to Bill in no small part.
The Mayor said he had watched Mr. Thrasher manage this office with the
clerks staff and police department and that he has their loyalty
because he is a good manager. He is fair, but firm, is considerate, but
respectful, and for that he has a strong relationship with staff which
speaks volumes for his managerial skills. Mayor Morgan said that he,
personally, will miss Mr. Thrasher's advice and his professional
counsel. The Mayor closed by saying "thank you and job well done, Bill"
XI. Adjournment.
Mayor Morgan adjourned the meeting at 10:15 A.M.
Rita L. Taylor U
Town Clerk
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