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HomeMy Public PortalAbout11 10 16 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN OCOMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, NOVEMBER 10, 2016 AT 9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. OII. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas M. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner Donna S. White Commissioner Absent: Joan K. Orthwein Commissioner Also Present & John Randolph Town Attorney Participating: William Thrasher Town Manager Rita Taylor Town Clerk Edward Nazzaro Staff Attorney Edward Allen Acting Police Chief IV. Minutes of the Regular Meeting of October 14, 2016. OVice Mayor Stanley moved to approve the minutes and Commissioner White seconded the motion with all voting AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Mayor Morgan announced that due to Commissioner Orthwein being absent and Commissioner Lyons having to leave early, the Public Hearing is being moved to Item VII. On the agenda and the Communication from the Public will be heard as Item VIII. The Town Clerk requested to have Resolution No. 16-12 included with Item X.D., Resolution No. 16-13 added as Item X.E. and Item X.E., Items by Mayor and Commissioners, to be heard as Item X.F. There were no objections to any of the requested changes. VI. Announcements. A. Regular Meetings and Public Hearings 1. December 9, 2016 @ 9:00 A.M. 2. January 13, 2017 @ 9:00 A.M. 03. February 10, 2017 @ 9:00 A.M 4. March 10, 2017 @ 9:00 A.M. 5. April 14, 2017 @ 9:00 A.M. There were no comments with regard to the meeting dates. VII. PUBLIC HEARING A. Declaration of Ex -Parte Communication O There was no ex -parte communication declared. B. Administration of Oaths Town Commission Regular Meeting s Public Hearing Nov. 10, 2016 At 9:00 A.M. The Town Clerk administered the Oath to Fernando Nunez, Mr. & �l Mrs. Bryan Isackson, Christopher O'Hare, Chet Snavely, Miguel Neumann, William Spangler, and Julio Martinez. C. Applications for Development Approval 1. An application submitted by Fernando Nunez, as Agent for Bryan A. Isackson, the owner of property located at 2500 Avenue Au Soleil, Gulf Stream, Florida, which is legally O described as Lot 53 less the westerly 6 ft., Place Au Soleil Subdivision. Mr. Nunez said the owners are asking to "push out" an existing wall on the east side in order to convert this small covered area to air conditioned space, convert the existing garage to living space, remove the outside stair case and provide an enclosed entry and construct a new attached 3 -car garage. In reply to a question from Commissioner White Mr. Nunez said the Demolition will consist of reducing the size of eaves to bring it more in line with a Bermuda style and altering the structure to accommodate the additions. Vice Mayor Stanley inquired as to what was planned for the new garage doors and was advised that they had not yet decided if they would be wood or metal but they would be painted using the trim color. He added that the columns would be clad with the natural light grey stone Omatching the driveway pavers and the roof and Bahama shutters would be black. Mayor Morgan and Commissioner Lyons questioned the amount of glass on the east side and Mr. Thrasher said staff looked closely at this but it is not being changed, other than having it converted to impact glass, and it is grandfathered as configured. Town Manager Thrasher said that the home was considered as "other various" style and after the improvements it will still be classified as "other various". Chet Snavely, President of Place Au Soleil Homeowners Association, said the neighbors and the Association have no problems with this project. Christopher O'Hare had no objection to the improvements but believed Othe landscaping in the front yard will not conform to an existing ordinance and questioned the consultants statement that it does conform. Miguel Neumann took this opportunity to commend Officer Pyle for his handling of a medical distress call in the neighborhood. Julio Martinez was pleased with the renovations to the property and he Otook the opportunity to commend Acting Chief Allen and the entire police department for the way they have stepped up to the added 2 RON X N N Town Commission Regular Meeting s Public Hearing Nov. 10, 2016 At 9:00 A.M. responsibilities during the unfortunate illness of Chief Ward. Commissioner Lyons left the meeting with notice at 9:30 A.M. a. DEMOLITION PERMIT to prepare space for new addition. Vice Mayor Stanley moved to approve the Demolition Permit and Commissioner White seconded the motion with all voting AYE. b. LAND CLEARING PRMIT to clear the site for construction. Vice Mayor Stanley then moved for approval of the Land Clearing Permit as requested, Commissioner White seconded the motion and all voted AYE. c. SPECIAL EXCEPTION to permit the extension of the non -conforming west wall of the dwelling. Vice Mayor Stanley moved to approve the Special Exception to permit the extension of the non -conforming west wall of the dwelling as per Section 70-75(c). Commissioner White seconded his motion and all voted AYE at roll call. d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a 2,355 square foot addition consisting of a new garage and covered entry to the existing 2 -story single family dwelling. Vice Mayor Stanley moved to approve the Level 3 Architectural/Site Plan based on a finding that the proposed construction of a 2,355 square foot addition to the existing 2 -story single family dwelling meets the minimum intent of the Design Manual and applicable review standards with the condition that the plans are submitted to Place Au Soleil Homeowners Association for review and comment prior to the Public Hearing to be held by the Town Commission on November 10, 2016, which has been done and has received their approval. Commissioner White seconded this motion of approval and all voted AYE. VIII. Communication from the Public (5 min. maximum). William Spangler from Place Au Soleil was recognized and suggested that he would like to review the budget with regard as to how much would be spent in Place Au Soleil and for what purpose. Mayor Morgan explained that very rarely were individual item expenditures listed in the budget and the Town as a whole is considered. He said he would be happy to meet with him and discuss the budget matters in detail. Christopher O'Hare commented regarding some Social Security Numbers that had not been redacted from some material that had been entered on line and about Mayor Morgan's statement in the Coastal Star Newspaper regarding failed settlement attempts. IX. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) In the absence of Mr. Brannon, Mayor Morgan reported there are 18 street lights going in along AlA and there will be extra costs in 93 Town Commission Regular Meeting & Public Hearing Nov. 10, 2016 At 9:00 A.M. Cthe amount of $11,530.49 due FP&L associated with the undergrounding of service to 7 of them as there will need to be directional boring and conduit in this area to avoid damaging the roots of the protected pine trees. He said Phase 2 is moving along nicely on the side streets and soon the installation will commence on the major streets. B. Town Manager 1. Public Records Compliance Report -ANNUAL REVIEW OThe Town's staff attorney, Edward Nazzaro, presented the annual review and pointed to some specific updates that have been implemented, some of which are providing a link on line to provide answers to public record requests, updating the cost for producing a public record to reflect the current costs involved and updating the acknowledgement form letters. 2. FEMA Reimbursement Disaster Declaration DR -4283 -FL (Preparation for Matthew) The Town Manager advised that he and Acting Chief Allen had attended a meeting with regard to FEMA reimbursement of costs that were incurred with preparation for "Matthew". He said that Chief Allen will be the primary respondent in these activities and he would be the alternate. He added that these procedures sometimes continue on for as many as 5 years. Mr. Thrasher added that the Town expended approximately $20,000 on preparations and it is possible that 87.5% will be reimbursed from FEMA. C. Architectural Review & Planning Board C; 1. Meeting Dates a. November 17, 2016 @ 8:30 A.M. b. December 15, 2016 @ 8:30 A.M. c. January 26, 2017 @ 8:30 A.M. d. February 23, 2017 @ 8:30 A.M. e. March 23, 2017 @ 8:30 A.M. f. April 27, 2017 @ 8:30 A.M. D. Finance Director 1. Financial Report for October 2016 Mr. Thrasher reminded that this report is covering the first month of the new fiscal year so there is not a great deal of information but he will address any questions with regard to the report. There were no questions and the report was accepted as presented. E. Police Chief 1. Activity for October 2016 Acting Chief Allen asked that the report be accepted as Opresented and Mayor Morgan declared it accepted as presented. X. Items for Commission Action. A. Consideration of Legal Fee Reimbursement to Mr. Ganger Mayor Morgan reminded that Mr. Ganger had sent a letter requesting reimbursement of legal fees incurred while he was Vice Mayor but that since that time he has submitted a letter withdrawing that request. OB. Appointment of an Alternate Member for the ARPB 4 Town Commission Regular Meeting & Public Hearing Nov. 10, 2016 At 9:00 A.M. Mayor Morgan reminded that there is now a vacancy on the ARPB as a result of Mr. Roach moving from an Alternate Member to a Regular Member. He said he had spoken to several people and found that Amanda Jones has an interest in serving once again on the ARPB. He reminded also that she had in the past served in that position. Both Commissioner White and Vice Mayor Stanley reported that they had both served on that Board when she was there and they remembered her as being very knowledgeable, well informed and interested. Vice Mayor Stanley moved that Amanda Jones be appointed as an Alternate Member on the ARPB and the motion was seconded by Commissioner White with all voting AYE at roll call. C. Resolution No. 16-11; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE CONSTRUCTION SITE MANAGEMENT HANDBOOK WHICH WAS AUTHORIZED BY ORDINANCE NO. 95/4 AT ARTICLE IV, RULES AND REGULATIONS, SO AS TO PROVIDE FOR REMOVAL OF CONSTRUCTION MATERIALS AND DEBRIS DURING A TROPICAL STORM AND HURRICANE WARNING OR WATCH; PROVIDING FOR AN EFFECTIVE DATE. Staff Attorney Nazzaro reported that he had been asked to look into the matter of preparing construction sites for storms and researched how other towns in both Palm Beach and Broward Counties were addressing this. He said this resolution reflects his findings and that Attorney Randoloph is in agreement with this Resolution. Mayor Morgan pointed out that this Resolution gives the Town an opportunity to take action if the owners/contractors fail to do so. The Town Clerk read the Resolution No. 16-11 by title. Christopher O'Hare cautioned that the Town and their contractors must be protected in the event they enter private property to secure materials, etc. Vice Mayor Stanley moved to adopt Resolution No. 16-11 as stated and Commissioner White seconded his motion with all voting AYE. D. Interlocal Agreement W/Northern Palm Beach County Improvement District-MS4 NPDES Fourth Cycle Permit. O Town Manager Thrasher advised that the Northern Palm Beach County Improvement District has been the lead agency since the beginning of the NPDES Permit Cycles and Gulf Stream has had a number of Interlocal Agreements with them during these cycles. He recommended the adoption of Resolution No. 16-12 to authorize the adoption of the Interlocal Agreement. Town Clerk Taylor read Resolution No. 16-12 by title and Vice Mayor Stanley moved for the adoption of Resolution No. 16-12 with Commissioner White seconding his motion and all voting AYE. 5 Town Commission Regular Meeting 6 Public Hearing Nov. 10, 2016 At 9:00 A.M. E. Resolution No. 16-13; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2016; PROVIDING AND EFFECTIVE DATE. Town Manager Thrasher explained that a few years ago the auditors asked that the Town keep a record of the dollars that flow to Delray Beach O via building permit fees and the number of permits that were issued on behalf of Gulf Stream. Last year that figure was $480,797 and that requires an adjustment because that department would be over budget by $200,798. Town Clerk Taylor read Resolution No. 16-13 in it's entirety after which Vice Mayor Stanley moved it's adoption, said motion being seconded by Commissioner White with all voting AYE at roll call. F. Items by Mayor & Commissioners Commissioner Stanley commented that with the undergrounding moving forward there will be questions from residents regarding transformers along the street and he encouraged those with questions to either call the Town Hall or one of the Commissioners and they will be pointed in the right direction for answers. Sheila Scott, 2910 Gulf Stream Road, was recognized and expressed her concern that there would be a transfer placed directly across the street from her that she understood would not be screened from her view due to there needing to be access to it from the street. She reported that she is now serviced from the easement in the rear and does not understand why the transformers are not be placed there rather than on the street. She said her son is here to speak about a plan he is suggesting that would work very well. Mayor Morgan stated that the Commission does not have the details of the construction here but that he would very much like to have her son's phone number after the meeting as he wants to have Mr. Brannon, the consultant on the project, call him to discuss the project. Mayor Morgan reported that he was given a letter last week from Town Manager Thrasher, tendering his resignation effective April 28, 2017 and thanking this Commission for the opportunity of serving this Town and its residents over the 20 odd years he has been Gulf OStream's Town Manager. The Mayor said he was certain that he speaks for the members of the Commission in saying that working with Mr. Thrasher has been an educational experience and a pleasure. Mayor Morgan commented that there are few dedicated public servants as Mr. Thrasher and over the years he has been serving this town selflessly, hours at night, hours during weekends, during any call, he is there spending time away from his wife Oand family serving this town due to his own personal belief in serving Gulf Stream, adding that he has been very impressed by his action and 6 Town Commission Regular Meeting s Public Hearing Nov. 10, 2016 At 9:00 A.M. Othe Town has benefited mightily from his action. He has worked with and knows all of the local town managers on the barrier island and across the water. He has worked with those in West Palm Beach and Tallahassee handling the regulatory morass that we must go through as a municipality in the state, county and federal governments. He pointed out that Mr. Thrasher has done this quite well and saved the Town a lot of money and made a very efficiently run town. Mayor Morgan pointed out that Gulf OStream is a model town in efficiently and financial stability which we can attribute to Bill in no small part. The Mayor said he had watched Mr. Thrasher manage this office with the clerks staff and police department and that he has their loyalty because he is a good manager. He is fair, but firm, is considerate, but respectful, and for that he has a strong relationship with staff which speaks volumes for his managerial skills. Mayor Morgan said that he, personally, will miss Mr. Thrasher's advice and his professional counsel. The Mayor closed by saying "thank you and job well done, Bill" XI. Adjournment. Mayor Morgan adjourned the meeting at 10:15 A.M. Rita L. Taylor U Town Clerk 1071 7