HomeMy Public PortalAboutPRR 16-2454Renee Basel
From:
Sent:
To:
Subject:
Attachments:
Dear Custodian of Records,
Chris O'Hare <chrisoharegulfstream@gmail.com>
Wednesday, December 28, 2016 4:26 PM
Bill Thrasher, Rita Taylor, Renee Basel
Public Record Request - photos by Peter W. Cross
Urban Design 112012.pdf
I request to inspect certain public records in the custody of the Town of Gulf Stream or in the custody of its vendors, agents or
associated entities.
While I am not statutorily obligated to explain why I want to inspect these records, I tell you it is for the
purpose of informing myself of the historic and current workings of the Town of Gulf Stream and its
associated entities, vendors, consultants, advisers, contractors and agents. The records I wish to
inspect may also be material to current, anticipated or presently unforeseen legal action. In addition,
inspection of these records may be essential to my ability to make informed comments in an
upcoming public hearing. The production of any and all responsive records is therefore urgent and
must be acted upon in compliance with Florida Statutes and established case law as soon as
possible.
Before making this public record request, I first searched online and in the public records portion of
your agency's website hoping I could locate the public records I seek without having to write you
directly. Unfortunately I cannot find the records I wish to inspect. Therefore I am writing you now and
requesting you make every effort as required by law to produce these public records without delay.
I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of
the Florida Statutes. I hereby reserve all rights granted to me under the Florida
Constitution and Florida Statutes.
I ask that you take the following action:
• Read this entire request carefully and respond accordingly.
• If you are not the custodian of the public records described herein please determine who that person is and
notify me immediately in order that I may make this request to the appropriate person without delay.
• Reference Florida Statutes and appropriate case law when responding to this record request.
• Do NOT produce any records other than records responsive to this request.
• Identify by name the person or persons responding to this request if that person is not the Custodian of
Records for your agency as required by 119.07(1)(b).
" R e s p o n d t o t h i s p u b l i c r e c o r d r e q u e s t i n a s i n g u l a r m a n n e r a n d d o n o t c o m b i n e t h i s
r e q u e s t w i t h a n y o t h e r p u b l i c r e c o r d r e q u e s t s w h e n r e s p o n d i n g t o t h i s r e q u e s t .
" O n c e y o u h a v e d e t e r m i n e d t h a t y o u d o o r d o n ' t h a v e a n y r e c o r d s i n y o u r
c u s t o d y r e s p o n s i v e t o t h i s r e q u e s t , i m m e d i a t e l y a c t t o o b t a i n a n y r e s p o n s i v e r e c o r d s
t h a t m a y b e i n t h e c u s t o d y o f y o u r c o n t r a c t o r ( s ) o r o t h e r p a r t i e s .
" P r o v i d e o n l y t h o s e r e c o r d s f o r i n s p e c t i o n t h a t d o n o t r e q u i r e e x t e n s i v e u s e o f
i n f o r m a t i o n t e c h n o l o g i e s o r e x t e n s i v e s t a f f t i m e o r b o t h i n e x c e s s o f 1 5 m i n u t e s .
" I f r e c o r d s r e s p o n s i v e t o t h i s r e q u e s t a r e n o t p r e s e n t l y a v a i l a b l e b u t y o u e x p e c t t h a t
t h e y w i l l s o o n b e a v a i l a b l e I r e q u e s t t h a t y o u p r o d u c e t h e r e c o r d s a s s o o n a s t h e y a r e
a v a i l a b l e .
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r e s p o n s i v e t o t h i s p u b l i c r e c o r d s r e q u e s t , i n c l u d i n g i n d i v i d u a l s a n d e n t i t i e s u n d e r c o n t r a c t w i t h y o u r
a g e n c y , t o p r e s e r v e a n d p r o d u c e a l l r e s p o n s i v e r e c o r d s o n a n i m m e d i a t e b a s i s .
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i n s p e c t i o n o r d i s c l o s u r e p l e a s e c i t e t h e s p e c i f i c e x e m p t i o n a s r e q u i r e d b y � 1 1 9 . 0 7 ( 1 ) ( e ) o f t h e F l o r i d a
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b y � 1 1 9 . 0 7 ( 1 ) ( f ) o f t h e F l o r i d a S t a t u t e s . P r o d u c e f o r m y i n s p e c t i o n a l l r e s p o n s i v e r e c o r d s a n d O N L Y
r e d a c t t h a t p o r t i o n o f t h e r e c o r d t h a t y o u c o n s i d e r e x e m p t . T o b e c l e a r , i f y o u c o n s i d e r a n e n t i r e
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e x e m p t . I s p e c i f i c a l l y a s k y o u t o d o t h i s i n o r d e r t h a t I m a y i n s p e c t f u l l y r e d a c t e d r e c o r d s f o r t h e
p u r p o s e o f c h a l l e n g i n g a p a r t i c u l a r r e d a c t i o n o r e s t a b l i s h i n g a r e f e r e n c e f o r a f u t u r e r e q u e s t o f a
r e c o r d t h a t i s o n l y t e m p o r a r i l y e x e m p t , a s i n t h e c a s e o f a p u b l i c r e c o r d t h a t w a s p r e p a r e d b y a n
a g e n c y a t t o r n e y e x c l u s i v e l y f o r l i t i g a t i o n a n d i s o n l y e x e m p t f r o m d i s c l o s u r e u n t i l t h e c o n c l u s i o n o f t h e
l i t i g a t i o n .
I f t h e p u b l i c r e c o r d s b e i n g s o u g h t a r e m a i n t a i n e d b y y o u r a g e n c y o r c o n t a c t o r s f o r y o u r a g e n c y , i n a n
e l e c t r o n i c f o r m a t p l e a s e p r o d u c e t h e r e c o r d s i n t h e o r i g i n a l e l e c t r o n i c f o r m a t i n w h i c h t h e y w e r e
c r e a t e d o r r e c e i v e d . S e e � 1 1 9 . 0 1 ( 2 ) ( f ) , F l o r i d a S t a t u t e s .
A g a i n I a s k t h a t y o u p r o v i d e o n l y t h o s e r e c o r d s f o r i n s p e c t i o n t h a t d o n o t r e q u i r e e x t e n s i v e u s e o f
i n f o r m a t i o n t e c h n o l o g i e s o r e x t e n s i v e s t a f f t i m e o r b o t h i n e x c e s s o f 1 5 m i n u t e s . T a k e n o t e
o f � 1 1 9 . 0 7 ( 4 ) ( a ) 3 . ( d ) F l o r i d a S t a t u e s a n d i f y o u a n t i c i p a t e t h a t a n y r e c o r d s e x i s t , t h e p r o d u c t i o n f o r
i n s p e c t i o n o f w h i c h w i l l r e q u i r e e x t e n s i v e u s e o f i n f o r m a t i o n t e c h n o l o g i e s o r e x t e n s i v e s t a f f t i m e o r
b o t h i n e x c e s s o f 1 5 m i n u t e s , t h e n p l e a s e p r o v i d e t h o s e r e c o r d s t h a t c a n b e p r o d u c e d w i t h i n t h e f i r s t
1 5 m i n u t e s a n d a d v i s e m e o f t h e c o s t y o u a n t i c i p a t e t o b e i n c u r r e d b y y o u r a g e n c y f o r t h e r e m a i n i n g
r e c o r d s p r i o r t o i n c u r r i n g t h i s c o s t . P l e a s e d o n o t i n c u r a n y c o s t s o n m y b e h a l f w i t h o u t f i r s t o b t a i n i n g
m y w r i t t e n a u t h o r i z a t i o n t o p r o c e e d . I f y o u p r o d u c e o n l y a p o r t i o n o f a l l e x i s t i n g r e s p o n s i v e r e c o r d s ,
p l e a s e t e l l m e t h a t y o u r r e s p o n s e i n c l u d e s o n l y a p o r t i o n o f a l l e x i s t i n g r e c o r d s r e s p o n s i v e t o t h i s
r e q u e s t .
If you anticipate the need to incur any costs that I would be statutorily required to pay in order to
inspect these public records which would exceed $1.00 please notify me in advance of your incurring
that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to
indicate the total number of pages and/or records, as well as to distinguish the cost of labor and
materials. Again, please do not incur any costs on my behalf without first obtaining my written
authorization to proceed.
A record that does not exist because of its disposition requires the creation of a disposition record. In
all instances where you determine a record does not exist please determine if the record once existed
and in its replacement provide the disposition record for my inspection.
As background to this request I call your attention to Invoice #102612 from Peter W. Cross
dated October 26, 2012 which identifies 29 images for which the Town paid $1600 as part of a
total Town payment of $6,312.30 made on Nov 19, 2012 to Urban Design Kilday Studio for their
Invoice #49199. These invoices are attached to this email for your reference and convenience.
I request to inspect the public records* in the custody of the Town of Gulf Stream** which
are the 29 images referenced above. Please produce these records in the original electronic
format in which they were created.
*The term public records, as used herein, has the same meaning and scope as the definition of
Public records adopted by the Florida Legislature as Statutes Chapter 119.
**The phrase Town of Gulf Stream when used herein refers to the Town in its entirety and all entities
of the Town including all employees, appointees, officials, assignees, counsel and consultants
including Town Manager, Town Clerk, Town Police Chief, Town Commissioners, Town Mayor, Town
Departments, Town Police Officers, Town Employees, Town Staff Attorney, Town Engineer, the
consulting firm of Urban Design Kilday Studio, Green Group Studio, the the law firm (Jones Foster
Johnston & Stubbs P.A.) that claims to be the Town Attorney including all attorney, partner and
employee members of that firm; the Town Counsel of Sweetapple, Broeker & Varkus including all
attorney, partner and employee members of that firm, the Town Counsel of Richman Greer, P.A.
including all attorney, partner and employee members of that firm and any other entity associated
with the Town and subject to public records law.
3
If you do not understand any part of this request or if you need clarification about this request, notify me as
soon as possible so I may further describe or clarify this request. Due to issues of delivery failure and occasional
rejection by your server this email is being sent to multiple recipients to insure prompt delivery.
All responses to this public records request should be made in writing to the following email address:
chrisoharegulfstream@gmail.com
Urban Design Kilday Studios
477 S. Rosemary Avenue
Suite 225
West Palm Beach, Florida 33401
phone 561.366.1100 I fax 561.366.1111
•�•
kiia(�
S T U D 1 0
Bill Thrasher November 12, 2012
Town of Gulf Stream Project No: 94-012.019
Invoice No: 49199
100 Sea Road
Gulf Stream, FL 33483
Project 94-012.019
Gulf Stream Misc. Services
Professional Services from September
30. 2012 to October 27, 2012
Phase 100
General Planning
Professional Personnel
Hours
Senior Landscape Architect
1.60
Senior Planner
25.90
Planner II
1.00
Planner
16.60
Designer 1
7.00
Totals 52.10
Total Labor
---'-------------'-------""'-'-----------
Phase 102 Engineering (Wantman)
Phase 103 Other Consultant (Peter w. Cross)
Consultants
Other Consultants
Total Consultants
Phase 999 Reimbursable Expenses
Reimbursable Expenses
Print & Reproduction (In -House)
Total Reimbursables
TOWN OF GULF
PAYMENT APPF
BYTW �� I
DATE 1 /9v
OBLIGATION #4-L v
K 7�_ __DATE.LJJV
Amount
176.00
2,834.00
65.00
1,079.00
455.00
4,609.00
Total this Phase
Total this Phase
1,600.00
1,600.00
Total this Phase
103.30
103.30
Total this Phase
Total this Invoice
4,609.00
$4,609.00
0.00
1,600.00
$1,600.00
103.30
$103.30
$6,312.30
Project 94-012.019 Gulf Stream Misc. Services Invoice 49199
Billing Backup
Urban Design Kilday Studios
Invoice 49199 Dated 11/12/2012
Monday, November 12, 2012
1:15:21 PM
Project 94-012.019 Gulf Stream Misc. Services
------------------------------------------------------------------------------
Phase 100 General Planning
Professional Personnel
Hours
Amount
Senior Landscape Architect
22 - Bridge, Jay 10/15/2012 1.60 110.00
176.00
Review of photos of plants on 2520 Avenue Au Solei, research plant
references, Exotic Plant Council List of Plants, cerate text of plants on
property.
Senior Planner
32 - Desmond, Maeve 10/1812012 1.50 100.00
150.00
Converted parcel shapefile to DWG for use In preparing new zoning
map.
32 - Minor, Marty 10/1/2012 1.00 110.00
110.00
Discuss map revisions with Rita Taylor. Revise plan.
32 - Minor, Marty 10/2/2012 1.40 110.00
154.00
Mark up zoning map based on discussion with Town.
32 - Minor, Marty 1013/2012 2.10 110.00
231.00
Coordinate with Allen Borza on website design. Coordinate and discuss
appropriate photos with Pete Cross and coordinate with Town.
32 - Minor, Marty 10/4/2012 1.60 110.00
176.00
Coordinate with Allen Borza on design options, Pete Cross on photos
and updated Bill Thrasher on website.
32 - Minor, Marty 10/8/2012 1.10 110.00
121.00
Review scan of zoning map on disk. Discuss Avenue Au Soleil
landscaping Issue. File management.
32 - Minor, Marty 10/9/2012 1.80 110.00
198.00
Discuss website revisions with Allen Born on conference call. Update
with Bill Thrasher.
32 - Minor, Marty 10/1012012 4.60 110.00
506.Oq-
Visit 2520 Avenue Au Solell. Review history files in Town Hall. Follow up
with Allen Borza regarding website changes.
32 - Minor, Marty 1 011 2/201 2 .70 110.00
77.00
Review and strategize creation of zoning map with Tanya Douglas.
32 - Minor, Marty 10/15/2012 2.50 110.00
275.00
Review landscaping with Jay Bridge. Research code and begin drafting
landscape memo.
32 - Minor, Marty 10/19/2012 1.20 110.00
132.00
Follow up on zoning map. Draft email memo regarding computer
storage.
32 - Minor, Marty 1012212012 1.80 110.00
196.00
Draft email memo regarding space studies. Draft letter to DEC.
Following up with Rita Taylor on signed ordinances.
32 - Minor, Marty 10/24/2012 1.30 110.00
143.00 �(
Review historic photos and new photos for website. Discuss home
additional request with Bill Thrasher.
32 - Minor, Marty 10/25/2012 2.20 110.00
242.00 ^
Assemble and transmit documents regarding Comp Plan to State.
32 - Minor, Marty 10126/2012 1.10 110.00
121.00
Begin review of addition in Place Au Soleil. Follow up with Pete Cross on
photos and Sandy Megrew on history photos.
Planner II
33 - Broadnix, Shayne 10/17/2012 .40 65.00
26.00 �-
Page 2
Project 94-012.019 Gulf Stream Misc. Services Invoice 49199
Coordinated with Tanya and property appraiser's office.
33 - Broadnix, Shayne 10/18/2012 .60 65.00
39.00
Coordinated with Tanya, Maeve and property appraiser's office.
Planner 1
34 - Megrue, Sandra 10/16/2012 .30 65.00
19.50
Disc with MMinor regarding historic reseach and review documents
already obtained.
34 - Megrue, Sandra 10/18/2012 2.40 65.00
156.00
Research internet for additoinal historic photos, graphically prepare
photos already on file, coord with Historic Society of PBC for additional
photos.
34 - Megrue, Sandra 10/19/2012 .30 65.00
19.50
Take a call from Historic Society of PBC regarding photos on file.
34 - Magnus, Sandra 10/22/2012 4.00 65.00
260.00 - 1�
Work on web graphics, mtg with Historic Society to review files.
34 - Megrue, Sandra 10/23/2012 3.70 65.00
240.50 "' Y
Work on web graphics.
34 - Megrue, Sandra 10/24/2012 4.50 65.00
292.50 -x
Work on web graphics.
34 - Megrue, Sandra 10/25/2012 1.40 65.00
91.00 - Y
Work on web graphics.
Designer
53 - Douglas, Tanya 10/12/2012 1.50 65.00
97.50e
Review PDF scan of site plan and search PA for AutoCAD or high res.
documents
53 - Douglas, Tanya 10/17/2012 2.75 65.00
178.75'
Meeting with Shayne, Reviewing materials for Zoning Map, and
Contacting Property Appraisals office
53 - Douglas, Tanya 10/18/2012 2.75 65.00
178.75
Meeting with Shayne and Maeve, contracting property appraisals office,
recieving GIS data
Totals 52.10 4,609.00
Total Labor
4,609.00
Total this Phase
$4,609.00
_-------------------------------------------------------------------------------------
Phase 103 Other Consultant (Peter w. Cross)
Total this Phase
$1,600.00
--------------------------------------------------------------------------------------
Phase 999 Reimbursable Expenses
Total this Phase
$103.30
Total this Project $6,312.30
Total this Report $6,312.30
Page 3
October 26, 2012
Peter W. Gross
370 NW 12 St
Delray Beach, F133444
661-662-0668
Photography Invoice
Images from the Town of Gulf Stream
Invoice #102612
3 days shooting at $400 per day = $1,200
1 day edit, crop; tone, caption 29 images ® $400
Total due:
$1,600
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Towle of GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
December 27, 2016
Chris O'Hare [mail to: chrisohareQulfstream(a),email.coml
Re: GS #2454 (photos by Peter W. Cross)
As background to this request I call your attention to Invoice #102612 from Peter W.
Cross dated October 26, 2012 which identifies 29 imagesfor which the Town paid $1600
as part of a total Town payment of $6,312.30 made on Nov 19, 2012 to Urban Design
Kilday Studio for their Invoice #49199. These invoices are attached to this email for
your reference and convenience.
I request to inspect the public records* in the custody of the Town of Gulf Stream**
which are the 29 images referenced above. Please produce these records in the original
electronic format in which they were created.l am writing you to provide additional
information regarding my public record request identified in the subject line of this
email. It has come to my attention that versions of the 29 photos I request to inspect may
currently be published on your agency's website. I am providing that URL to you for
your reference and convenience:
htto: //www.yilf-stream. orp/palleri es/town-of-nilf-stream
If the photos on this web page are indeed versions of the photos that are the subject of
this request then I hope this reference makes your job of producing responsive records
that much easier.
Please do not copy me with the photo versions fom this web page. I remind you that I
request you please produce responsive records in the original electronicformat in which
they were created. I expect the original electronic format record will be complete with
attached metadata, backdata and any/or other electronic data attached to the original
electronic record.
Dear Chris O'Hare [mail to: chrisohareeulfstreamCa grnail.coml:
The Town of Gulf Stream has received your public records request dated December 28, 2016. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/O/doc/104213/Pagel.asiix
Please be advised that the Town of Gulf Stream is currently working on a large number of
incoming public records requests. The Town will use its very best efforts to respond to you in a
reasonable amount of time with the appropriate response or an estimated cost to respond.
Sincerely,
Jz" Rcrwwr+ 9"
As requested by Rita Taylor
Town Clerk, Custodian of the Records
TowN of GULF STREAM
PALM BEACH COUNTY, FLORIDA
January 5, 2017
Chris O'Hare [mail to: chrisohareeulfstream(i)pmail.coml
Re: GS #2454 (photos by Peter W. Cross)
I request to inspect the public records* in the custody of the Town of Gulf Stream ** which are
the 29 images referenced above. Please produce these records in the original electronic format
in which they were created.I am writing you to provide additional information regarding my
public record request identified in the subject line of this email. It has come to my attention that
versions of the 29 photos I request to inspect may currently be published on your agency's
website. I am providing that URL to you for your reference and convenience:
htto://Www.vrlf-stream.org/ealleries/town-of-gul -stream/
If the photos on this web page are indeed versions of the photos that are the subject of this
request then I hope this reference makes yourjob ofproducing responsive records that much
easier.
Please do not copy me with the photo versions from this web page. I remind you that I request
you please produce responsive records in the original electronic format in which they were
created. I expect the original electronicformat record will be complete with attached metadata,
backdata and any/or other electronic data attached to the original electronic record.
Dear Chris O'Hare [mail to: chrisohare¢ulfstream(o,email.coml:
The Town of Gulf Stream has received your public records request dated December 28, 2016.
You should be able to view your original request and response at the following link:
httv://www2.eulf-stream.org/weblink/O/doc/104213/Pagel.aspx
The 29 photographs that are the subject of your request are available for inspection or copying by
the public by going to the Town's website, clicking on "Gallery", and then choosing the photo to
inspect or copy. To copy the image, right click the photograph and then click "save image as".
These 29 photos are maintained by the Town in this format on the website. The Town is not
required to furnish electronic public records in an electronic format other than the standard
format maintained by the Town. See AGO 97-39.
To the extent that your public records request seeks records in an electronic format other than the
standard format maintained by the Town, in an abundance of caution, the Town has contacted
the third -party who took the photographs and can provide you these photographs in a zip file on
a flash drive. These are the same images as are available on the Town's website as indicated
above.
If you would like the zip file on a flash drive, the amount due will be a deposit of $3.99 (the cost
of the flash drive).
Upon receipt of your deposit, the Town will use its very best efforts to further respond to your
public records request in a reasonable amount of time. If we do not hear back from you within
30 days of this letter, we will consider this request closed.
Sincerely,
IZ" RAWA4, .9401
As requested by Rita Taylor
Town Clerk, Custodian of the Records
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