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HomeMy Public PortalAboutPRR 16-2455RECORDS REQUEST (the "Request") Date of Request: 12/29/2016 Requestor's Request ID#: 1375 REQUESTEE: Custodian of Records Sweetavole, Broeker & Varkas Custodian of Records Jones, Foster. Johnston & Stubbs Custodian of Records Town of Gulf Stream Custodian of Records Richman Greer, P.A. Custodian of Records Cole Scott & IGssane Custodian of Records Johnson Anselmo Murdoch Burke Piper & Hochman. P.A. REQUESTOR: Martin E. O'Boyle REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com Fax: 954-360-0807 or Contact Records Custodian at records(a),commerce-group.com; Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Provide a copy of all E -Mail addresses pursuant to which Paul Lyons would have received or sent (before the date of this Request) records (as defined in Chanter 119) beginning on January 1. 2013 ADDITIONAL INFORMATION REGARDING REQUEST: The tern "Town of Gulf Stream" shall mean each of the following: the Town of Gulf Stream, its Commissioners its Manager, its emDlovees its officers, its staff. its Police Department, its Police Officers: including without limitation. the attomevs, employees and partners of the following law firms: Sweetaonle. Broeker & Varkas: Richman Greer, PA; Jones, Foster. Johnston & Stubbs; Cole. Scott & ICissane. P.A.; and Johnson Anselmo Murdoch Burke Piper & Hochman. P.A. THIS REQUEST IS MADE PURSUANT TO ARTICLE I, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119, FLORIDA STATUTES IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED. SEE 6119.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON l l X 17 PAPER NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a)(2) ALSO PLEASE TAKE NOTE OF §119.07(11(11) OF THE FLORIDA STATUTES. WHICH PROVIDES THAT "IF A CIVIL ACTION IS INSTITUTED WITHIN THE 30 -DAY PERIOD TO ENFORCE THE PROVISIONS OF THIS SECTION WITH RESPECT TO THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES." ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requester approve of any costs, asserted by the Agency (as denned in Florida Statute, Chapter 119.01 (Dentitions)), in advance of any costs Imposed to the Requestor by the Agency. "BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS ARE "PUBLIC RECORDS" AS DEFINED 1N CHAPTER 119, FLORIDA STATUTES". VP/NP/FLRR - 11.041016 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 29, 2016 Martin E. O'Boyle [mail to: recordsna commerce-group.coml Re: GS #2455 (PRR 1375) Provide a copy of all E -Mail addresses pursuant to which Paul Lyons would have received or sent (before the date of this Request) records (as defined in Chapter 119) beginning on January 1, 2013. Dear Martin E. O'Boyle [mail to: records @,commerce-erouo.coml: The Town of Gulf Stream has received your public records request dated December 29, 2016. The original public records request can be found at the following link: httn://www2.gulf-stream.ore/weblink/O/doe/i 04214/Paeel.asnx Please be advised that the Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, As requested by Rita Taylor Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail December 30, 2016 Martin E. O'Boyle [mail to: recordsCa,commerce-groun.coml Re: GS #2455 (PRR 1375) Provide a copy of all E -Mail addresses pursuant to which Paul Lyons would have received or sent (before the date of this Request) records (as defined in Chapter 119) beginning on January 1, 2013. Dear Martin E. O'Boyle [mail to: records(a),commerce-grouo.coml: The Town of Gulf Stream received your public records request on December 29, 2016. You should be able to view your request at the following link: http://www2.gulf-stream.org/weblink/O/doc/104214/Pagel.asi)x In future correspondence, please refer to this public records request by the above referenced number. The email addresses of the Town's elected officials, including Paul Lyons, are posted on the Town's website at www.gulf-stream.org/contact/town-contact. In addition to his position as an elected official of the Town of Gulf Stream, Paul Lyons is a resident of the Town, and possibly has sent and received emails that are public records in his individual capacity as a resident, that the Town believes could be responsive to your request. Therefore, to perform a thorough search of the Town's email correspondence during the approximate four-year period encompassed by your request, which could include presently outdated or otherwise inactive email addresses, the Town estimates to respond to your request will require approximately an additional hour of administrative support at $35.60 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § I I9.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (One hour @ $35.60) = Deposit Due: $35.60 in cash or check. Upon receipt of your deposit, the Town will use its very best efforts to fiuther respond to your public records request in a reasonable amount of time. If we do not hear back from you within 30 days of this letter, we will consider this request closed. Sincerely, p Relld ROW" $� As requested by Rita Taylor Town Clerk, Custodian of the Records