HomeMy Public PortalAbout13) 9A Contract with Fairbank, Maslin, Maullin, Metz and AssociatesDATE:
TO:
FROM:
MANAGEMENT SERVICES DEPARTMENT
MEMORANDUM
April16, 2019
The Honorable City Council
Bryan Cook, City Manager
AGENDA
ITEM 9.A.
SUBJECT: CONTRACT WITH FAIRBANK, MASLIN, MAULLIN, METZ &
ASSOCIATES
RECOMMENDATION:
The City Council is requested to:
1. Authorize the City Manager to negotiate and execute a not-to-exceed $37,500
contract for professional services with Fairbank, Maslin , Maullin, Metz &
Associates (Fairbanks) to conduct a comprehensive survey on community serv ices
needs and potential fiscal measures; and
2. Appropriate $52 ,500 for survey and related support services from undesignated
General Fund Balance .
BACKGROUND:
At the City Council meeting of April 2, 2019 , the City Council gave direction to the City
Manager to return with a budget amendment and contract for polling services related to
the issues of assessing community needs and fiscal measures to address public
services . A scientifically based survey of community needs and potential fiscal
measures to address those needs will give the City Council and City Staff important
information as to the community's opinions of various City services, infrastructure
needs , and the willingness to consider fiscal measures to address them.
Fairbanks is a well-established survey and research firm that will use a combination of
on-line, phone and multi-lingual services to conduct a statistically valid survey .
CITY STRATEGIC GOALS:
Conducting a poll and associated work is consistent with City Strategic Goals of Publ ic
Health and Safety, Quality of Life, Sustainable Infrastructure, and Fiscal Sustainability .
City Council
April 16, 2019
Page 2 of 2
FISCAL IMPACT:
Should City Council approve this item , a budget amendment in the amount of $52 ,500
from Undesignated General Fund Reserves will be necessary.
ATTACHMENT:
A. Fairbank, Maslin, Maullin, Metz & Associates proposal for polling services
Ap r il 8, 2019
Br ya n Co ok
City M anager
City of Temple City
9701 Las Tun as Dr ive
Templ e City, CA 91780
Dear Mr. Cook,
FM3
RESEARCH
FAIRBANK, MASLIN ,
MAU LLI N, M ETZ
& ASSOCIATES
ATTACHMENT A
On behalf of Fairb ank, M as lin, Ma ullin, Metz, & Asso ci at es (F M 3), thank you fo r t he oppo rtun ity to wo rk with
th e Ci ty of Temple City o n your Co m munity Nee ds & Fis cal Challenges St ud y. As you know, FM3 is no st range r to
Templ e City, ha v ing provided si mila r research for the City in 2016. W e bel ieve t hat workin g w ith FM3 on your
current survey project w ill prov id e a number of specific ad v antages , including:
~ FM3 routinely conducts research among Temple City voters and residents on a wide variety of issues,
and we will leverage this local knowledge and familiarity to improve the research we conduct for the
City.
~ FM3 is a recognized leader in conducting resident (and/or customer) satisfaction, budge t priority, and
strategic and long-range planning survey research for cities and other local government agencies,
including Temple City's neighbors throughout the San Gabriel Valley.
~ FM3 stays abreast of the latest issues facing local governments through its work as the public opinion
research firm for the league of California Cities.
~ FM3's approach to citizen satisfaction research is innovative and strategic.
~ FM3 possesses in-house Spanish language capability and provides some of the highest-quality English-
Spanish -Chinese multilingual research available, befitting you r City's diverse population.
~ FM3 is an industry leader in conducting accurate, reliable research that incorporates innovative digital
methodologi es, including our dual mode internet & telephone interviewing methodology.
~ FM3 always provides personalized servi ce from company Partners and senior personnel; we will
collaborate by personally designing, drafting, and interpreting every aspect of your research.
~ FM3 features a local presence & accessibility, with all the benefits that these provide. Althoug h FM 3
r egularl y condu cts opinion r ese arch in communities throughout Califo rn ia, the Un it ed St ates, and
ov ersea s, our firm is he adqu artered just a short drive from Tem pl e Cit y in Lo s Ange les. Our tea m is
always willing to make the drive out to Temple City to m eet with you in perso n t o dis cuss yo ur project ,
pres ent res ults, or help you in other way s to lev erage o ur r es ea rch f o r m axi mu m success.
12100 Wilshire Bouleva rd, Suite 350 I Los Angeles, CA 90025
Ph o n e: (3 10 ) 828-1183 I Fax: {3 10) 4 53-6562
1999 Harrison St., Suite 20 20 I Oa kland, CA 94 61 2
Phone : (5 10) 4 51-9521 I Fax : (510) 45 1-03 84
RESEARCH
As an FM3 Partner, I am authorized to contractually obligate and negotiate on behalf of our firm, and I wil l be
delighted to serve as Project Manager for the research we conduct for your City.
Our team would be very pleased to work with the City of Temple City to help ensure the success of this
important project. If you have any questions regarding this proposal or would li ke any additional information,
please do not hesitate to contact me directly. We appreciate your time evaluating our submission, and we
thank you very much for your consideration.
Sincerely,
John Fairbank, Partner
Fairbank, Maslin, Maullin, Metz & Associates (FM3)
12100 Wilshire Boulevard, Suite 350
Los Angeles, CA 90025
Phone: (310) 828-1183 Ext. 101
Cell: (310) 463-2230
Fa x: (310) 453-6562
E-mail: John@FM3Research .com
Page 2
FAIRBANK, MASLIN ,
MAU LLI N, M ETZ
RESEARCH &ASSOCIATES
LETTER OF AGREEMENT
CITY OF TEMPLE CITY ISSUES SURVEY
PROJECT 921-5127
APRIL 9, 2019
1. It is agreed that Fairbank, Maslin, Maullin, Metz & Associates, Inc. (FM3) will provide public opinion research
services (Services) for the City of Temple City (Client) for a total cost not to exceed $37,500.
2. These Services include all professional and staff time, questionnaire design, sample acquisition, survey
programming, email invitations, survey hosting, telephone interviewing, data entry and analysis, and
reporting necessary to complete a dual-mode survey, averaging 20 minutes per interview, of 420 (300
voters, 120 property owners) Base sample of 300 Temple City registered voters with an oversample of 120
additional temple city property owners.
3. Both parties will reach a mutual agreement on the contents of the research i nstruments. Client agrees that,
when its approval is called for hereunder, it will promptly review and approve all such matters i n good faith
and in consultation with FM3, and that its approval will not be unreasonably withheld or delayed.
4. As ·compensation for Services under this Agreement, Client agrees to pay FM3 the final cost agreed upon by
both parties in writing upon completion of the agreed upon scope of work. Invoices are due and payable
upon receipt and will be considered past due fifteen (15) days after each invoice's date.
5. When FM3's Services conclude, all unpaid charges owed shall become immediately due and payable,
according to the terms in the preced ing paragraph.
6. This Letter of Agreement will take effect when Client returns a signed copy of this Letter of Agreement.
7. The prevailing party in any action or proceeding to interpret or to enforce any provision of this Letter of
Agreement will be awarded reasonable attorney's fees and costs incurred in that action or proceeding or in
any efforts to negotiate the matter. Each party to pay their own attorney fees.
8. This Letter of Agreement shall be binding upon and inure to the benefit of the successors and assigns of
each of the parties hereto. This Letter of Agreement cannot be assignable without prior written approval by
Client.
12100 Wilshire Boulevard, Suite 350 I Los Angeles, CA 90025
Phone: (310) 828-1183 I Fax: (310) 453-6562
1999 Harris on St ., Suite 2020 I Oakland, CA 94612
Phone: (510) 451-9521 I Fax : (510) 451-0384
RESEARCH
9. This Letter of Agreement is deemed to have been entered into in the County of Los Angeles, State of
California, and sha ll be governed by the la ws of the State of California. Any action or proceeding with
respect to this Letter of Agreement or any matter arising therefrom shall be maintained exclusively in the
Superior Court in the County of Los Angeles, California, as the jurisd iction and venue of which each party
hereby specifically consents.
10. This Letter of Agreement contains the entire agreement and und erstanding concerning the subje ct matter
hereof between the parties, and supersedes and replaces all prior negotiations, proposed agreements,
written or oral.
11. This Letter of Agreement may be sig ned in one or more counterparts, each of which shall be deemed an
original and shall be effective when the other parties have executed a counterpart.
12. The individuals executi ng this Letter of Agreement on behalf of each of the parties hereby represent and
warrant that each is duly authorized to do so .
13. It is understood and agreed that Client is and shall be solely respon sible for the use of the public opinion
research provided by FM3 und er this Letter of Agreement. It is understood and agreed that FM3 is solely
responsible for the results of the public opinion research provided pursuant to this Letter of Agreement.
FM3 shall at all times comply with state and federal law, and any statute, rule , regulation or order from any
governmental or regulatory agency. In the event that any state and/or federal, regulatory agency or any
other person and/or en tity shall make a claim against Client or its' agents, employees, or affiliates which is in
any manner related to this Letter of Agreement, the services of FM3 , or the results of any public opinion
research provided by FM3, FM3 shall indemnify and hold harmless i ncluded but not limited to costs and
attorney fees incurred by Client in defense of such matter.
14. All notices, demands, reque sts or approvals to be given under this Agreement, shall be given in writing and
conclusively shall be deemed served when delivered personally or on the third business day after deposit in
the United States mail, postage prepaid, reg istered or certified, addressed as follows:
A. All notices, demands, requests or approvals from FM3 to Client shall be addressed to:
Bryan Cook
9701 Las Tunas Dr.
Temple City, CA 91780
Telephon e:
E-mail :
B. All notices, demands, requests or approvals from Client to FM3 shall be addressed to:
John Fairbank
City of Temple City Is sues Survey (921-5 127) Page 2
Fairbank, Maslin, Maullin, Metz & Associates, Inc.
1999 Harrison Street, Suite 2020
Oakland, CA 94612
Telephone : 510-451-9521
E-mail: @FM3Research.com
Bryan Cook
City of Temple City
Fairbank, Maslin, Maullin, Metz & Associates, Inc.
City ofT em pie City Issues Survey (921-5127)
R E SEARCH
Date
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