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Home My Public Portal About14) 7I Petty Cash and Visa Card ReportADMINISTRATIVE SERVICES DEPARTM ENT MEMORANDUM DATE: June 18 , 2019 TO: The Honorable City Council FROM: Bryan Cook , City Manage r Via : Susan Paragas , Administrative Services Director By: Lee Ma , Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: AGENDA ITEM 7.1. Th e City Council is requested to review , receive and fi le t he Petty Cash and Visa Card Report . BACKGROUND : 1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Cou nci l on a regu lar basis . 2. On June 3, 1997, staff began su bm itting t he Visa Card Report to the City Council on an as needed bas is . ANALYSIS: In the interest of full tran sparency , the City Council is being requested to review the Petty Cas h Report from Fe bruary 26 , 2019 to May 15, 2019 . The total of petty cash expe nditures were $698 .58 (Attachment "A "). The petty .cash fund will be reimbursed after the City Council approves the June 18, 2019 Wa rrant Register. Further, the City Co un cil is being requested to revi ew the Visa Card Report from April 9 , 2019 to May 8 , 2019 . The total of the Visa ca rd expenditure was $17 ,553 .02 (Attachment "B") is included in the June 18 , 2019 Warrant Register. CITY STRATEGIC GOALS : The City Counci l is requested to receive and fi le the Petty Cash and Visa Card Reports and further the City 's Strategic Goa l to promote Good Governance . City Counc il June 18 , 2019 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2018-19 City Budget. ATTACHMENTS: A. Petty Cash Details B. Visa Card Charges ATTACHMENT A Account No. Description FY 2018-19 01 -910-46-4495 $42.57 Refreshments for Interview Panel $32.73 Refreshments for Interview Panel $19.38 Refreshments for Interview Panel $44.63 Refreshments for Interview Panel $139 .31 01 -920-48-4420 $20.00 Parking for GFOA Wo rks hop $20.00 01-940-57-4630 $49.01 Supplies for Arbor Day R19 -07 $49.01 01 -940-57-4690 $37.43 Easter Decorations R19-05 $37.43 01 -970-81-4465 $33.53 Suppl ies for City Hall Restroom $33.53 01-910-41-4410 $28.60 Stamps for Reorganization $28.60 Stamps for Reorganization $57.20 01 -910-41-4640 $35.97 State of the City Supplies $37.67 Counc i l R eorganizatio n Decor $31 .41 Counc il R eorganization Supplies $39.38 Council Reorgan ization Supplies $144.43 01 -910-41-4670 $8.38 Water for Youth Committee -Camellia Fe stival $50.00 Gift Cards for Camellia Festival Royal Court $58 .38 01-910-42-4410 $44.96 Refreshments for CivicPius Training $9 .98 Refreshments for CivicPius Tra ining $54 .94 01-910-42-4670 $32 .31 Ta b lecloth for Special Events $32 .31 01-91 0-45-4465 $4.93 Pens for City Counci l Meetings $21 .95 Water for City Council Meeti ngs $7.65 Blue tape -Office Supply $14.22 Desk Organizer $48.75 01 -920-49-4450 $17 .70 Postage to mail TC Flag to CA Contract Cities $17.70 01-950 -67-4465 $5.59 Water for Transportation Commission Meetings $5.59 Grand Total $698.58 Receipt #'s 18-0751 to 18-0775 ATTACHMENT B I VISA CARD CHARGES I 4/9/19 - 5/8/19 4/9/19 AMAZON 564 .86 i Pad Cases for New City Council iPads 4/9/19 RALPHS 11 .98 Coffee for Senior Lunch Program 4/10/19 WHENTOWORK INC 330.00 Subscription Renewa l for Recreation Scheduli ng Prog ram 4/1 0/19 AMAZON 399 .98 Desk Chairs for Assistant To T he C ity Manager I Economic Manager Haworth a nd Management A nalyst Chan 4/10/19 TACOS EL CHA PARRITO 900.00 Food for Neigh borhood Watch Meeting 4/11 /19 SUBWAY 40 .00 Bingo and Bunco Prizes 4/11/19 STAR BUCKS 30 .00 Bingo and Bunco Prizes 4/11/09 MUNICIPAL MANAGEMENT ASSOCIATION 230 .00 Annual Women's Leadersh ip Reg i stration -C ity C lerk Kuo and Deputy City Clerk Nunez 4/11/19 ATLASPHON E S.COM 245 .91 Two Shore Te l 230 Gigabit IP Phone Rep lacements for City Ha ll 4/11 /19 C ITY CLER KS ASSOCATION 50 .00 Education Workshop - City Clerk Kuo 4/12/1 9 DT*DULUTH TRADING CO 163.16 Unifonn Pants for Lead Maintenance Worker Andrade 4/12/19 READYREFRESHBYNESTLE 353 .83 Past Due Parks & Recreat io n Water Bill s for December 2018 to March 2019 4/1 2/19 THE HOME DEPOT 173.84 Color for Templ e City Park Memori al Event 4/12/19 THE HOME D EPOT 125.86 Weed Control for Temple City Park and Live Oak Park 4/15/19 CABRERAS FAMI LY RESTAURANT 400 .00 Deposi t for Volunteer Luncheon 4/15/19 C ITY CLERKS ASSOCIATION 50.00 Education Workshop -Deputy City Clerk Nunez 4/16/19 LA POLICE G EA R 133.50 Unifonn Pants fo r Pa rking Control Officer Mayorga 4/1 6 /1 9 MUNIC IPAL MANAGEMENT ASSOCIAT ION 230 .00 Annua l Women's Leade rship Registration -Management Analyst Chan and Avert 4/16/1 9 99 CENT STORE 4.40 Suppli es for STARS Club 4/16/19 SMARTS & Fl NA L 144 .90 Supplies for Little Stars Program , Easter Egg Hun t & Pa ncake Brea kfast and STARS C lub Page 1 of 5 I VISA CARD CHARG ES I 4 /9 /19 -5/8/19 4/17/19 KFC 72 .25 Meal for City Council Closed Session Meeting 4/18/19 ADOBE CREATIVE CLOUD 359 .88 Annual Membership -City C lerk Kuo 4/18/19 FREDPRYOR CAREERTRACK 199.00 Seminar Reg istration -Associ ate Planner Liu 4/18/19 MUNICIPAL MANAGEMENT ASSOCIATION 140.00 Annual Women's Leadership Registration -Management Ana lyst Gonzalez 4/18/19 CALCHAMBEROFCOMMERCE 147.51 Labor Law Posters 4 /18/19 AMAZON 347 .58 Supplies and Gift Bags for Volunteer Luncheon. and Suppli es for Teen Zone . La Rosa STARS and Easter Egg Hunt & Pancake Breakfast 4/19/19 PARTY CITY 266.13 Supplies for Easter Egg Hunt & Pa ncake B reakfast 4/19/19 AMAZON 312.47 Gifts for Volunteer Luncheon 4/19/19 SMART & FINAL 218.77 S upplies for Easter Egg Hunt & Pancake Breakfast 4/19/19 DRIFTWOOD DAIRY 184.48 Suppli es for Easter Egg Hunt & Pancake Breakfast 4/19/19 AMAZON 165 33 Dual Mon itor Stand for Publi c Safety Supervisor Ariizumi 4 /19/19 RALPHS 8 .38 Water for Neighorhood Watch Meeting 4/19/19 ADOBE *CREATIVE CLOUD 359.88 Annual Membership-Admin istrative Services Di recto r Paragas 4/19/19 DOMINOS PIZZA 78 .74 Food for Youth Committee 4/21 /19 AMAZON 46.68 Supplies for Volunteer Luncheon 4/22/19 CAL-STATE SIT E SERVICES 731 .00 Past Due Payment for Temporary Fencing Zombie Run at Halloween Carntva 4/23/19 EL PAVO BAKER IES 38.40 Fo od for Volunteer Luncheon 4/23/19 SHARP I NTERNATIONAL 880.00 Entry Fees for Dance Competition 4/23/19 RALPHS 981 .52 Candy, Gift Cards, and Raffle Prizes for Volunteer Luncheon 4/23/19 THE HOME DEPOT 386.83 Supply Tools for City Mai ntenance Staffs , Irrigation and Lighting Repa irs Page 2 of 5 I VISA CARD CHARGES I 4/9/19 -5/8/19 4/23/19 MOO.COM 114.86 Bus i ness Ca rds fo r Mayor Fish 4/23/19 MMASC 85.00 Annua l Membership-Adm ini strat ive Ass istant To The City Council and City Manager Flores 4/24/19 CA PUBLIC PARKING ASSOCIATION 250.00 Membership -Publ ic Safety Supervisor Ariizumi 4/24/19 LA POLICE GEAR 56.29 Citation Book Ho lders for Bu ild in g and Code Inspectors Tran and Martinez 4/24/19 FREDPRYOR CAREERTRACK 198.00 How To Supervise Peop le Seminar-Community Deve lopment Director Forbes and Pla nn in£ Manager Reimers 4/25/19 AMZN MKTP US 118.97 i Ph one 7 Cases for Bu idlin g and Code Ins pectors Tran and Martinez and Computer Supplie ~ for City Clerk 4/25/19 AMAZON 48.19 i Pad Case for Lead Ma intenance Worker Andrade 4/25/19 CA CONTRACT CITIES (550.00) Cred i t 4/25/19 DISN EY INSTITUTE 1,395.00 Program Tra ini ng Reg istration -Parks & Re creation Coord i nator Rodriguez 4/26/19 THE HOME DEPOT 167.10 Safety G lasses, Round up , and Bathroom Faucet for L1ve Oak Park 4/26/19 EL RUIZ ENOR GRILL 94 .54 Mea l for City Council Closed Session Meeting 4/26/19 ANIMAL CONTROL TRAINING & SERVICES 250.00 T rain ing for Public Safety Supervisor Arii zumi 4/26/19 MUNICIPAL MANAGEMENT ASSOC IATION 85.00 Annua l Membership-Management Analyst Avery 4/26/19 HARBOR FREIGHT TOOLS 131.42 Small Tools for City Maintena nce Staffs 4/26/19 THE HOME DEPOT 165.29 Safety and Cleaning Supplies for City Ma intena nce Staffs 4/26/19 THE HOME DE POT 495.69 Sma ll T ool Replacements for C ity Maintenance Staffs 4/26/19 AMZN MKTP US 15 .99 Keyboard for iPad 4/27/19 CARHARTI 17 5.16 Work Pants fo r Le ad Tree Trimmer Cardenas 4/28/19 AMAZON 125.43 Office Supplies and Televis ion Stand fo r Annex Bu il d ing 4/2 9/19 UCLA EXTENSION CASHIER 625.00 Sketchup Course -Associ ate Planner Liu Page 3 of 5 I V ISA CARD CHARGES I 4/9/19 -5/8/19 4/29/19 CA PUBLIC PARKING ASSOCIATION 375.00 Heari ng Exami ner Trai ning -Tra nsportation and Publ ic Sa fe ty Commissioner Palmieri , Publ i c Safety Supervisor Arii zumi and Park ing Control Officer Mayorga 4/29/19 MMASC 350.00 Sp rin g Workshop for City Manager Cook , Assista nt To The C ity Manager I Economic Manager Haworth , Adm inist rative Assistant To The C ity Council and C ity Manager Flores, Management Ana lysts Avery , Coyne , Chan and Gonzalez, Deputy C ity Clerk Nunez, anc Parks & Recreation Manager Lawson 4/30/19 TRIMBLE SKETCHUP 120.00 Upgrade One-Year Ann ual Main tenance and Support Subscriptior 5/1/19 ADOBE CREATIVE CLOUD 105.98 Two Monthl y Fees 5/1/19 THE HOME DE POT 122.65 Pla nts for Temple City Pa rk 5/2 /19 ENTERPRISE RENT-A-CAR 320.00 Car Renta l for CA Contra ct Cities Seminar-Ma yor Fish and Councilmember Sternquist 5/2/1 9 INTERNATIONAL INSTITUTE 440.00 MMC Appl ication for City C lerk Office 5/3/19 THE HOME D EPOT 178.88 Supplies to Repair City Yard Drinking Fo untain and Parking Lot , and Safety Glasses fo r Ma i ntenance Worker 5/3/19 ADOBE STOCK 29 99 Monthly Fee 5/3/19 DROPBOX 99 .00 Annual Fee 5/3/19 SCMAF 13 0 .00 Membership for Parks & Recreation Coordinator Luna 5/3/19 LOS ANGELES COU NTY PARKS 120.00 Annua l Park Summit Reg istration-Parks & Recreation Manager Lawson , P & R Coordinator Luna , and Recreati on Leaders Pas i llas and Solo 5/3/1 9 ALBERTSONS GROCERY STORE 68.98 Supp li es for STARS Clu b 5/5/19 AMAZON 28 .99 Case for Samsung Tablet 5/6 /19 STARBUCKS 50 .00 Bingo and Bunco Prizes 5/6/19 SUBWAY 50 .00 Bingo and Bunco Prizes 5/6 /19 MARRIOTI DESERT SPRINGS 273.46 Hotel Reg istration -Councilm ember Sternqu ist 5/6/19 ENTERPRISE R ENT-A-CAR (1 67 .82) Cred it 5nt19 PARTY PRONTO 117.00 Furn iture Rental for Volunteer Luncheon Page 4 of 5 I VISA CARD CHARGES I 4/9/19 -5/8/19 5/8/19 ICSC 100.00 Annual Membershi p Fee-City Manager Cook 5/8/19 PIZZA CART 86.93 Meal for C ity Council Closed Session Meeting TOTAL 17,553.02 Page 5 of 5