HomeMy Public PortalAbout08-11-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, AUGUST 11, 2011
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, August 11, 2011, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson and Tony
Foster. Also attending were Assistant City Attorney Kim Vessels, Sergeant Curt Leverton,
Sewer Maintenance Manager Larry Short, City Planner Scott Zimmerman, Rose View Operation
Manager Terri Quinter, Community Development Specialist Sharon Palmer, James Mitchell Jr.
and David Mears.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that two board members and
legal counsel were present
APPROVAL OF MINUTES
Robinson made a request to approve the minutes for the August 4, 2011 meeting. Foster moved
to approve with a second by Robinson. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for August 12, 2011 in
the amount of $241,733.83. She explained of that total $55,190.89 was paid to WCTV for
Franchise fee and live broadcasting signal upgrade; $73,684.22 was paid to RP &L for electric
cost including street lights; $24,054.00 was paid to Rose View Transit for operating match and
$21,240.24 was paid to Milestone Contractors for Road and Drainage Project at N.W. "T" and
N.W. 11th Street. Foster moved to approve with a second by Robinson. The motion was
unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Sergeant Curt
Leverton and submitted by Sewer Maintenance Manager Larry Short for the closure
of the 1600 block of Rich Road for August 15th, 16th, and 17th for the installation of a
storm water line across Rich Road east of Flately Road. Foster moved to approve
with a second by Robinson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Sergeant Curt
Leverton and Sewer Maintenance Manager Larry Short for the closure of 107
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August 11, 2011
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Garwood Road on August 15, 2011 for 3 to 4 days for an emergency repair of a
collapsed pipe. Foster moved to approve with a second by Robinson. The motion
was unanimously passed.
C. Robinson brought to the board a request that was presented by Sergeant Curt
Leverton and submitted by James Mitchell Jr., President of the Richmond
Roadrunners, for the closure of North 13th Street from North "G" Street to North "Y
Street on Sunday, September 4, 2011 from 10:00 AM to 10:00 PM for the Richmond
Roadrunners Motorcycle Club's Annual Labor Day Block Party. Foster moved to
approve with a second by Robinson. The motion was unanimously passed. Foster
moved to approve a Noise Variance for the same event with a second by Robinson.
The motion was unanimously passed.
SIDEWALK CLOSURE
A. Robinson brought to the board a request that was presented by Sergeant Curt
Leverton and submitted by Steve Higinbotham, Director of Facilities & Development
at the Wayne County Planning & Zoning Department, for the closure of the sidewalk
on the west side of the Bradford Place apartment building located at 1200 East Main
Street for at least 90 days or possibly longer. Foster moved to approve with a second
by Robinson. The motion was unanimously passed.
PLAT ACCEPTANCE
A. Robinson brought to the board a request that was presented by City Planner Scott
Zimmerman for the acceptance of the plat for the Midwest Industrial Park Section II
and authorize Vicki Robinson as Board President to sign the documents.
Foster moved to approve with a second by Robinson. The motion was unanimously
passed.
RESOLUTION
A. Robinson brought to the board a request that was presented by Rose View Operation
Manager Terri Quinter for the approval of Resolution No. 5 -2011 adopting the
Medical Qualification Policy and Program and Medical Determination of Officer
Services Contract for Rose View Transit. Foster moved to approve with a second by
Robinson. The motion was unanimously passed. Foster then moved to approve
Contract No. 111 -2011 that is the actual policy and authorize Vicki Robinson and
Board President to sign the addendum that is attached to the contract with a second by
Robinson. The motion was unanimously passed.
BID AWARDS
A. Robinson brought to the board a bid award that was submitted by Street
Commissioner Bill Smith for part 2 of the Phase I 2011 Paving Project to Milestone
Contractor in the amount of $3,515.00. Foster moved to award with a second by
Robinson. The motion was unanimously passed.
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August 11, 2011
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B. Robinson brought to the board a bid award that was submitted by Street
Commissioner Bill Smith for the Phase 11 2011 Paving Project parts 1 and 2 to
Milestone Contractors in the total amount of $166,796.10. Foster moved to award
with a second by Robinson. The motion was unanimously passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Director of
Metropolitan Development Tony Foster for the approval of Contract No. 110 -2011
that is a Host Agency Agreement with the National Able Network to provide two part
— time individuals for the Department of Metropolitan Development. Foster moved
to approve with a second by Robinson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Contract No. 118 -2011
with Richard D. Lee Appraisal Service as the Residential NSP3 Appraiser in the
amount of $250.00 per appraisal. Foster moved to approve with a second by
Robinson. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Contract No. 119 -2011
with Dickman Appraisal Service as the Residential NSP3 Appraiser in the amount of
$300.00 per appraisal. Foster moved to approve with a second by Robinson. The
motion was unanimously passed.
D. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Contract No. 120 -2011
with Beth Fields as the Housing Counselor for the NSP Grant. Foster moved to
approve with a second by Robinson. The motion was unanimously passed.
E. Robinson brought to the board a request that was presented by Community
Development Specialist Sharon Palmer for the approval of Contract No. 121 -2011
with Donna Spears to provide professional realtor services for NSP. Foster moved to
approve with a second by Robinson. The motion was unanimously passed.
F. Robinson made a request to the board that was presented by Street Commissioner Bill
Smith for the approval of Contract No. 124 -2011 with Milestone Contractors, L.P. for
Phase 12011 Milling & Paving Project in the amount of $186,536.85. Foster moved
to approve with a second by Robinson. The motion was unanimously passed.
BID OPENINGS
A. Robinson brought a bid opening to the board for the West Cart Road Project. There
was one bid submitted from Milestone Contractors in the amount of $293,540.00.
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August 11, 2011
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ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk