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HomeMy Public PortalAbout08-11-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, AUGUST 11, 2011 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, August 11, 2011, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Sergeant Curt Leverton, Sewer Maintenance Manager Larry Short, City Planner Scott Zimmerman, Rose View Operation Manager Terri Quinter, Community Development Specialist Sharon Palmer, James Mitchell Jr. and David Mears. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that two board members and legal counsel were present APPROVAL OF MINUTES Robinson made a request to approve the minutes for the August 4, 2011 meeting. Foster moved to approve with a second by Robinson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for August 12, 2011 in the amount of $241,733.83. She explained of that total $55,190.89 was paid to WCTV for Franchise fee and live broadcasting signal upgrade; $73,684.22 was paid to RP &L for electric cost including street lights; $24,054.00 was paid to Rose View Transit for operating match and $21,240.24 was paid to Milestone Contractors for Road and Drainage Project at N.W. "T" and N.W. 11th Street. Foster moved to approve with a second by Robinson. The motion was unanimously passed. STREET CLOSURES A. Robinson brought to the board a request that was presented by Sergeant Curt Leverton and submitted by Sewer Maintenance Manager Larry Short for the closure of the 1600 block of Rich Road for August 15th, 16th, and 17th for the installation of a storm water line across Rich Road east of Flately Road. Foster moved to approve with a second by Robinson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Sergeant Curt Leverton and Sewer Maintenance Manager Larry Short for the closure of 107 Board of Works Minutes August 11, 2011 Page 2 of 4 Garwood Road on August 15, 2011 for 3 to 4 days for an emergency repair of a collapsed pipe. Foster moved to approve with a second by Robinson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Sergeant Curt Leverton and submitted by James Mitchell Jr., President of the Richmond Roadrunners, for the closure of North 13th Street from North "G" Street to North "Y Street on Sunday, September 4, 2011 from 10:00 AM to 10:00 PM for the Richmond Roadrunners Motorcycle Club's Annual Labor Day Block Party. Foster moved to approve with a second by Robinson. The motion was unanimously passed. Foster moved to approve a Noise Variance for the same event with a second by Robinson. The motion was unanimously passed. SIDEWALK CLOSURE A. Robinson brought to the board a request that was presented by Sergeant Curt Leverton and submitted by Steve Higinbotham, Director of Facilities & Development at the Wayne County Planning & Zoning Department, for the closure of the sidewalk on the west side of the Bradford Place apartment building located at 1200 East Main Street for at least 90 days or possibly longer. Foster moved to approve with a second by Robinson. The motion was unanimously passed. PLAT ACCEPTANCE A. Robinson brought to the board a request that was presented by City Planner Scott Zimmerman for the acceptance of the plat for the Midwest Industrial Park Section II and authorize Vicki Robinson as Board President to sign the documents. Foster moved to approve with a second by Robinson. The motion was unanimously passed. RESOLUTION A. Robinson brought to the board a request that was presented by Rose View Operation Manager Terri Quinter for the approval of Resolution No. 5 -2011 adopting the Medical Qualification Policy and Program and Medical Determination of Officer Services Contract for Rose View Transit. Foster moved to approve with a second by Robinson. The motion was unanimously passed. Foster then moved to approve Contract No. 111 -2011 that is the actual policy and authorize Vicki Robinson and Board President to sign the addendum that is attached to the contract with a second by Robinson. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a bid award that was submitted by Street Commissioner Bill Smith for part 2 of the Phase I 2011 Paving Project to Milestone Contractor in the amount of $3,515.00. Foster moved to award with a second by Robinson. The motion was unanimously passed. Board of Works Minutes August 11, 2011 Page 3 of 4 B. Robinson brought to the board a bid award that was submitted by Street Commissioner Bill Smith for the Phase 11 2011 Paving Project parts 1 and 2 to Milestone Contractors in the total amount of $166,796.10. Foster moved to award with a second by Robinson. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 110 -2011 that is a Host Agency Agreement with the National Able Network to provide two part — time individuals for the Department of Metropolitan Development. Foster moved to approve with a second by Robinson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Contract No. 118 -2011 with Richard D. Lee Appraisal Service as the Residential NSP3 Appraiser in the amount of $250.00 per appraisal. Foster moved to approve with a second by Robinson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Contract No. 119 -2011 with Dickman Appraisal Service as the Residential NSP3 Appraiser in the amount of $300.00 per appraisal. Foster moved to approve with a second by Robinson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Contract No. 120 -2011 with Beth Fields as the Housing Counselor for the NSP Grant. Foster moved to approve with a second by Robinson. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Community Development Specialist Sharon Palmer for the approval of Contract No. 121 -2011 with Donna Spears to provide professional realtor services for NSP. Foster moved to approve with a second by Robinson. The motion was unanimously passed. F. Robinson made a request to the board that was presented by Street Commissioner Bill Smith for the approval of Contract No. 124 -2011 with Milestone Contractors, L.P. for Phase 12011 Milling & Paving Project in the amount of $186,536.85. Foster moved to approve with a second by Robinson. The motion was unanimously passed. BID OPENINGS A. Robinson brought a bid opening to the board for the West Cart Road Project. There was one bid submitted from Milestone Contractors in the amount of $293,540.00. Board of Works Minutes August 11, 2011 Page 4 of 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk