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Home My Public Portal About02) 3A Approval of Primrose Park Concept Plan for State Grant ApplicationDATE : TO: FROM: PARKS AND RECREATION DEPARTMENT MEMORANDUM July 30, 2019 The Honorable City Council Bryan Cook , City Manager By: Steve Lawson , Parks and Recreation Manager AGENDA ITEM 3.A. SUBJECT: APPROVAL OF PRIMROSE PARK CONCEPT PLAN FOR STATE GRANT APPLICATION RECOMMENDATION: The City Council is requested to select a concept plan (Attachment "A ", "B", and "C") for Primrose Park to be included in the State Grant Application . BACKGROUND: 1. In January 2019 , the City Council authorized pre-development activities for a new park and parki ng lot at the C ity owned properties located at 5922 and 5934 Primrose Avenue (Primrose properties). 2. On February 5, 2019, the City Council directed the City Manager to solicit proposals for the preparation of design plans and construction documents for a new park and reposit ioned public parking lot at the Primrose properties . 3. On March 1, 2019 , the City issued a Request for Proposals (RFP) for the deve lopment of design plans and construction documents for the future park on Primrose Avenue . 4 . On March 5, 2019 , the City Council directed staff to pursue a competitive grant u nder Propos ition 68 , a statewide bond measure that provides funding for new parks and park improvements . The City's grant appl ication will seek funding for Primrose Park and request monies for pre -development and construction costs . Applications are due by August 5 , 2019 . 5. On April23 , 2019 , City staff (Cathy Burroughs , Parks and Recreation Director; Michael Forbes , Community Development Director; Brian Haworth , Assistant to the City Manager; Steve Lawson , Parks and Recreation Manager; and A li Cayir, C ity Engineer) i nterviewed the selected firms and unanimous ly recommended the City enter into an agreement w ith David Volz Des ign to develop design plans and construction documents for the future park on Primrose Avenue . City Council July 30 , 2019 Page 2 of 4 6 . On May 7 , 2019, City Council approved a Design Professional Services Agreement with David Volz Design to develop design plans and construction documents for Primrose Park . 7 . On June 1, 2019 , the City conducted a commun ity workshop at the site of the future Primrose Park to solicit feedback regarding the design and potential uses of the park. 8 . On June 19, 2019, the City hosted a booth at the Summer Concerts in the Pa rk at Temple City Park to again solicit feedback from residents regarding the design and potential uses of the park. 9 . On July 5 , 2019 , the City 's Facilities , Public Works and Infrastructure Standing Committee (Councilmember Man and Yu ) met to discuss the two design options and feedback received from the community . The Committee also provided staff with feedback concerning the des igns. 10 . On July 8 , 2019 , the City hosted a commun ity meeting to present two concept plan opti ons for Primrose Park . The community provided feedback and presented a third option that incorporates design elements . 11 . On July 17 , 2019 , the City hosted a commun ity meeting during the Parks & Recreation Commission (Commission ) to present three concept plan options for Primrose Park. Feedback was received from the Comm ission and members of the community and minor revisions were recommended to concept plan #3 . ANALYSIS: On May 7 , 2019 , David Volz Design (DVD) was awarded a contract to create a concept design and construction documents for the future Primrose Park . Subsequently , the City's Project Team met with DVD on multiple occasions to discuss design options for the pa rk as well as plan community meeti ngs aimed at soliciting feedback and assisting w ith the overall design of the park . As directed by City Council in March 2019 , City staff are currently pursuing a competitive grant under Proposition 68 to help fund the pre-development and construction of Primrose Park . Recently approved by California voters , Proposition 68 provides funding for state and local parks through competitive grants and allocations. The program's competitive grant component , also known as the Statewide Park Program , creates new parks and recreation opportunities in park-poor communities like Temple City. Applications are due August 5 , 2019 . According to Proposition 68 's requirements , priority is given to projects that offer new park space ; have a critical lack of park space or low median household income with i n the proximity of the project site ; engage the community by conducting at least five meetings within the proximity of the project site to solicit feedback and design ideas ; provide employment and/or volunteer outdoor learning opportunities for residents , including youth City Council July 30 , 2019 Page 3 of 4 and/or Conservation Corps members ; have partners and/or committed funding ; include various environmental sustainability techniques ; and will be open Sunday through Monday to accommodate various needs of youth , seniors , and families. Per the grant requirements , f ive community meetings were held to solicit feedback from residents regarding the design and potentia l uses of the park . Summaries of the feedback received from the community meeti ngs are attached (Attachment "0 "). Ensuring the park is environmentally sustainable is imperative from the City's standpoint as well as a requirement of Proposition 68. To that end , all three concept plans i nclude the following sustainability techniques : • The project contemplates and includes storm water collection and cleaning. Site grading plans will incl ude bio -swales and stormwater best management practice techniques . Infiltration of stormwater wil l be the preferred method of t reatment. • The project's irrigation design will include a water effici ent irrigation system that includes rain sensor evapotranspiration (ET) controllers , flow sensors , and where p ractical on-site water recycling . • Project specifications w ill include at least 10% of project constru ction materials cons isting of recycled materials. Also , construction waste w i ll be minim ized by separation and recycl ing of recoverable materials generated duri ng construction . • The project's landscaping will exclude the us e of invas ive p lant specie s . Drought tolerant and climate appropriate non-invasive native turf, trees , shrubs , p lants and ground covers will be included in the sites' new landscape. The selected plant palette will consider and include plants identified as pest free , low fertilization requiring species in order to reduce or minimize the use of toxic pesticides and inorganic fertilizers . • Th is project will in clu de the planting of d ozens of trees that wil l provide for carbon em iss ion reductions and carbon sequestration for Greenhouse Gas Reduction . • Re liable safe drin king water will be provided to park patrons through the installation of fully accessible drink ing founta in facilities . • Any wood used for the projects permanent construction items will be Forest Stewardship Council certified wood . This evenin g's Special City Counci l Meeting qua l ifies as our sixth and f inal commun ity meeting . The goal of this meeting is to rev iew the three proposed concept plans and select one for future development. The se lect e d c oncept plan may be adjusted in the future , but for the sake of meeting the grant deadline , should not be significantly rev ised this evening . For example , a structure or designated area may be made larger or smaller, but not eliminated, and the exact location of benches and/or trees may be changed . In addition , some of key direction needed from the City Council regarding the three concept City Council July 30 , 2019 Page 4 of 4 plans are : • What is the preferred location of the park (north or south half of the properties)? • Is fencing around the perimeter of the park needed? • Is a restroom needed? • Is a playground desired? • Is a lighted path of travel throughout the park desired? Upon selection of a concept plan (with some additional direction , if needed), it will be included in the City's Proposition 68 application , which will be submitted before the August 5, 2019 , deadline . The City's project team will also begin wo rki ng with DVD on the creation of the park 's construction plans and specifications , and will return to the Facilities , Public Works and Infrastructure Standing Committee Meeting and City Council for approval of final design . It is anticipated that the City will receive notification of the award of the grant by January 2020 . CITY STRATEGIC GOALS: Approval of th is item will further the City 's Strateg ic Goals of Good Governance, Qual ity of Life and Sustainable Infrastructure . FISCAL IMPACT: The preliminary construction cost estimate for each of the three concept plans as presented is $2,400 ,000 . The preliminary annual maintenance cost estimate for each of the three concept plans as presented is $15 ,000 . ATTACHMENTS: A. Concept Plan #1 B. Concept Plan #2 C. Concept Plan #3 D. Summary of the Commun ity Meetings (E) UTILITY POLE-TYPICAL GROUP PICNIC AREA -PICNIC TABLES -OVERHEAD SHADE STRUCTURE WITH DE CORATIVE METAL ROOF PANELS -PRECAST "PRIMROS E" SEATWALL -E NHANCED PAVING DECORATIVE VERTICAL --- ELEMENT DEFINING LAWN EDGE BENCH -TYPICAL ---fl.- ENHANCED PAVING -------#: LIGHT POLE -TYPICAL --~ ~-of---+-1-----------:~" LANDSCAPE SCREENING WITH ---iH-l TREES & SHRUBS NEW MASONRY WALL (6' HIGH) ---}1 PICNIC TABLE-TYPICAL ---i+ ~ ' ' _.-,;- ' I < \ ""I \ I \ /f '>-,J .'Vv l /t \ -/--.J-'v~ / / '<-\1-'~ ' ------~~ ;,---..... \{ ---~--/ -""'-~ ( (_;'" ~-" _ > t (, ( 1 1 v..--mv ' ~--<' 1,\., I .~ I l ~'' ..----/ __.--'1 A ~--,, I f'/ \/\ ~~ '~ v \ / \! . I ,---PERIMETER FENCING SETBACK 2' FROM CURB NEW CURB BIKE RACKS ALLEY .-tt-ENHANCED PAVING :fl-+t-DRINKING FOUNTAIN & BOTTLE FILLER RAISED TREE PLANTER -e~-~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii-THE PRIMROSE PLA -PRECAST SEAT WALL FEATURE -MULTIPLE SEGMENTS TO CREATE AB STRACT OUTLINE OF PRIMROSE -COLORED RUBBER PLAY SURFACING IN THE IMAGE OF A PRIMROSE WITH CLIMBING TYPE PLAY ELEMENT S ~~ PERIMETER FENCING -=====I., -LOW MASONRY WALL (3' HIGH) WITH UPPER DECORATIVE STEEL FENCE (4' HIGH) -DECORATIVE COLUMNS -CONTROLLED PARK A CC ESS PRIMROSE PARK SIGN PEDESTRIAN WALK-8' WIDE LOW PRECAST BARRIER FEATURE (SEAT HEIGHT) I ~--:::7" Ff!!!!!!!!!!!!!!!!!!!.. PARKING LOT PLANTER (3-6" WIDE) PARKING TOTAL SPACES: 58 -(55) STANDARD - (3) A D A ACC ESSI BLE NEW PARKWAY SIDEWALK & LANDSCAPE PRIMROSE A VENUE PARK PLAN -ALTERNATE 1 Temple City, California I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I (E) PARKING LOT TO REMAIN ~~<------EXISTING BLOCK WALL TO BE REMOVED N Scale: 1" = 10'-0" ~ I I 0 5' 10 ' 20 ' July 2019 RAISED PRECAST PLANTER ---------tt GROUP PICNIC AREA -PICNIC TABLES -OVERHEAD SHADE STRUCTURE WITH DE CORATIVE METAL ROOF PANELS -ENHANCE D PAVIN G OPEN LAWN SPACE ---------.1: LANDSCAPE SCREENING WITH -------If TREES & SHRUBS NEW MASONRY WALL (6' HIGH) --------Jt DECOMPOSED GRANITE -------,t EXISTING----~ "DAWN REDWOOD" TREES (3) TO REMAIN (E) UTILITY POLE-TYPICAL LIGHT POLE -TYPICAL PLAYGROUND -------------~ -PLAY EQUIPMENT FOR CHILDREN 5-12 YEAR OLDS -COLORED RUBBER PLAY SURFACE r--PERIMETER FENCING SETBACK 4' FROM CURB NEW CURB '----PLAYGROUND L__ PERIMETER FENCING -LOW MASONRY WALL (3' HIGH ) WITH UPPER DECORATIVE STE E L FENCE (4 ' HIGH) -DECORATI V E COLUMNS -CONTROLLED PARK A CC ESS -PLAY EQUIPME NT FOR CHILDREN 2-5 YEAR OLD S -COLORED RUBBER PLAY SURFACE PARK PLAN -ALTERNATE 2 Temple City, California ALLEY 1-"---'---'-"--~=---PARK ENTRANCE -ENTRY COLUMNS -SINGLE POINT OF ENTRY -ENHANCED PAVING DRINKING FOUNTAIN & BOTTLE FILLER PRIMROSE PARK SIGN NEW PARKWAY SIDEWALK & LANDSCAPE PARKING TOTAL SPACES : 58 -(5 5) STA NDARD -(3) A.DA ACC ESS IBLE RAISED PEDESTRIAN CROSSWALK WALKWAY- BETWEEN PARKING STALL 1 a: IJ ~ l lj~-----------WALKWAY- 4' WIDE (E) PARKING LOT TO REMAIN (E) PARKING -J LJI(;;~------EXISTING BLOCK WALL TO BE REMOVED PRIMROSE AVENUE I I N Sca le: 1" = 10'-0" ~--,_- 0 5' 10 ' 20' July 2019 LITTER RECEPTACLE-TYPICAL (E) UTILITY POLE -TYPICAL SHADE STRUCTURE & ----T------''It-",.,..""-t- BENCH SEATING-TYPICAL OPEN LAWN--------~;, OUTDOOR EXERCISE -------; EQUIPMENT LANDSCAPE SCREENING WITH ------71 TREES & SHRUBS OUTDOOR ART PIECE ____ ____,., OPPORTUNITY WALL w/ TILE MURAL TO PROVIDE ------~ DECORATIVE BACKDROP NEW MASONRY WALL (6' HIGH) ----------" PRECAST TREE WELL w/ IRON ------tit! TREE GRATE-TYPICAL IJJJ'~ EXISTING DAWN REDWOOD --------fl TREES TO BE PROTECTED PARK ACCESS GATE (4' OPENING) ALL-WEATHER SURFACING FOR WALKING & EXERCISE LOOP -EACH LOOP EQUALS .076 MILES OR 400 FEET COMMUNITY SPACE FOR WELLNESS ACTIVITIES PLAYGROUND -PRECAST SEAT WALL GARDEN ACCENT PLANTINGS -TYPICAL SEGMENTS TO CREATE ABSTRACT OUTLINE OF A PRIMROSE -COLORED RUBBER PLAY SURFACING IN THE IMAGE OF A PRIMROSE WITH CLIMBING TYPE PLAY ELEMENTS -SHADE SAIL CA NOPY TO PROVIDE SHADED PLAY SPACES PARK PLAN -ALTERNATE 3 Temple City, California GROUP PICNIC AREA -PICNIC TABLES -OVERHEAD SHADE STRUCTURE WITH DECORATIVE METAL ROOF PANELS -PRECAST "PRIMROSE" SHAPED SEATWALL -ENHANCED PAVING ,----PERIMETER FENCING SETBACK 2' FROM CURB NEW CURB t':t=9+-FLOWER "'-''J'-r WATER ELEMENT \c-------Ft--t---m--LOOPED WALK -6'WIDE -EACH LOOP EQUALS OR400 FEET BENCH -TYPICAL GATEWAY -PARK MONUMENT SIGN -ENHANCED PAVEMENT -DOUBLE ENTRY GATES (8' OPENING) ALLEY PARKING LOT I I 1r--Fa~: u~)1 1 : I PLANTER (4'-0" WIDE) -======~1 I I I I I I I I I I I I I PARKING TOTAL SPACES : 60 -(57 ) STANDARD -(3) A.D.A. ACCESSIBLE '. l=t I I ====~I ll .. l=t I I I I I I I I (E) PARKING LOT TO REMAIN ~(---------EXISTING BLOCK WALL TO BE REMOVED PRIMROSE A VENUE L___ PARKWAY (NEW SIDEWALK & LANDSCAPING) I I N S cale · 1" = 10'-0" ~-. -,~l.--~2!, July 2019 ATTACHMENT D Five community meetings were held to solicit feedback from residents regarding the design and potential uses of the park . The meeting summaries are provided below: Community Meeting #1 June 1, 2019, 9:00 a.m ., Park Site This meeting was held for residents i mmed iately adjacent to the park site as they 're most likely to be affected on a daily basis . A total of five residents attended and provided feedback. They questioned the location of the park being on the north half of the site as opposed to the south half. If the park is to be located on the north half, they requested planting mature trees to help create a light and sound buffer. They expressed concerns about the park potentiall y attracting homeless to the area and suggested measures to mitigate by providing a fence and making the park a more active-use area . They requested better lighting due to current light pollution from the existing parking lot, which sometimes affects their ability to sleep . They were open to having a restroom in the park (so visitors don 't use the alley); fitness equipment; and having the park close at 10 :00 p .m. each night. Community Meeting #2 June 1, 2019, 10:30 a.m., Park Site This meeting was held for the general public to solicit feedback fro m residents regard ing design and use of the park . Over 25 people attended and provided feedback and designed their own park as well. They expressed interest in keeping the parking lot where it currently is located but upgrad ing the existing block walls and adding decorative fencing to secure the park . Other comments included having a dog park area ; an interactive learning area for kids ; workout stations ; a play structure(s) for kids ; creating a theme or some type of art piece to define the place as a destination ; incorporating iconography i n the design, using the Primrose from the park name and camellias ; a community garden to rent space for a season ; lots of trees and flowers ; keep wall at south side and provide openings to allow for access into the park ; a gazebo ; walking track with soft 'cushion ' paving ; seating , benches , and picnic tables ; shade structures ; a Zen garden ; security cameras; drinking fountains ; and WiF i. Community Meeting #3 June 19, 2019, 7:00p.m., Temple City Park The City hosted a booth at the Summer Concerts in the Park series at Temple City Park to allow people to provide input on potential park uses as well as design their own park . Over 30 people visited the booth and expressed interest in includi ng playgrounds ; walking paths ; fencing off the park ; drinking founta ins ; benches; restroom ; grass area (s) for picnics; shad i ng for the playground ; adult swings ; more trees and flowers ; community garden; a well-lit park; a wading pool for kids ; and making the park passive not active . Facilities, Public Works and Infrastructure Standing Committee Meeting July 5, 2019, 2:00 p.m ., City Council Conference Room, City Hall Counci lmembe r Man and Councilmember Yu met to discuss the two design options and feedback received from the community . The Committee also provided staff with ------- feedback conce rnin g the designs . Community Meeting #4 July 8, 2019 , 6:30 p.m ., Community Room , C ity Hall T his meeting was held to present t he two concept plan options created as a result of community meeti ng s 1-3 . A total of 15 people attended and were comp li mentary of both concept pl ans ; however , the consensus was a new concept plan should be prepared with the f ollowing amenities and elements : • The concept 1 plan for the p arking lot with the median trees . • The main pa rk gateway in co ncept 2 . • Exercise equ ipment should be added , perhaps in a pop-out area where the Concept 1 all ey gateway was s hown . • The "Prim ros e Gate " from con ce pt 1. • A si ngle pl ay sp ace like the concept 1 layout. • The circu lar w alk in concept 2 . Other items noted during the meeting included the need for public art ; trash cans ; no restroom ; WiFi ; sh ade over the playground ; planting of camell ias ; a butterfly garden ; a garden theme fo r th e entire park ; securing the park via fencing ; and adequate ligh ting . Commun ity Meeting #5 July 17, 2019 , 7 :30p.m., City Council Chambe rs , City Hall This public meet ing was held to present all three concept plans to the Parks & Recreation Comm ission as well as the general public . The three concept plans were a culmination of input gathered from residents , staff, and commun ity stakeho lders during commun ity meet ings 1-4 . The Parks & Recreation Commission preferred con cept plan 3 . They inquired about t he size of play c omponents under the canopy area as well as the height of the seat wall ; recommen ded removing picnic tables , adding more benches ; adding picnic tables in the northwest c orner, where shade of trees is already established ; add in g a sink to wash hands ; requested restrooms ; asked why the pa rking spaces aren 't diagonal and why greenspace was reduced on the plan ; and suggested the art space at southwest corner of the park be a picnic area inst ead and leave the walking path . Only two individua ls from the general public provided feedback on concept plan 3, which included the park is too small for restrooms ; a sink to wash hands may be useful ; and more green sp ace is needed . T he Parks & Recreation Commissio n concluded the meeting by recommend ing by vote t hat City staff an d DVD eva luate the possibility of incorporating the following items in to concept plan 3: • More greenspace , less rubberized walking path • 1 person restroom " Picnic shelter " Outdoor sink/wash area " Remove art area at southwest corner and add p icni c table " Provide more camell ias in park " Remove wellness area and planters . " Remove gardening area to maximize green space . " Remove parking stall (s) to accommodate bathroom .