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Home My Public Portal About2001-08-16TOWN OF TRUCKEE TOWN COUNCIL REGULAR MEETING MINUTES AUGUST 16, 2001, 6:00 P.M. Town Administrative Center 10183 Truckee Airport Road, Truckee, CA 5 5.1 5.2 CALL TO ORDER - Mayor McCormack called the meeting to order at 6:00 p.m. ROLL CALL: Councilmembers Owens, Schneider, Councilmember Susman and Vice Mayor Florian. Also present were Stephen L. Wright, Town Manager; Dennis Crabb, Town Attorney; Dan Boon, Chief of Police; Tony Lashbrook, Community Development Director; Gary Jacobson, Captain; and Patt Osborne, Town Clerk. PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. PRESENTATIONS/PROCLAMATIONS/INTRODUCTIONS Tony Lashbrook, Community Development Director, introduced Suellen McGeorge, new Administrative Secretary for the Community Development Department. Dan Boon, Chief of Police, introduced the new officers for Tmckee's first Police Department. Sergeants Timothy Hargrove and Dan Johnston. Officers Patrick Beckman, Theodore Bier, Rich Christensen, Donald Garrett, Claudio Gasbarri, Jason Litchie, Jeffrey Nichols, Richard Nowak, Jason Paletta, Roy Richner, Karen Rose, Martin Schoenberg, Todd Slezak, Russell Walsh, Robert Womack and non sworn officer Andria Golden. Mayor McCormack thanked Captain Gary Jacobson, Nevada County Sheriffs Department, for his dedicated service to the Town of Truckee. CONSENT CALENDAR It was moved by Councilmember Schneider, seconded by Vice Mayor Florian, and unanimously carried to approve Agenda Ilems 6.1, and 6.2, as follows: 6.1 Town Manager authorized to issue a one-time grant from the Air Quality Mitigation Fund to the Northern Sierra Air Quality Management District (NSAQMD) for a Pilot Chip/Shred Program in Glenshire in an amount of $5,000. 6.2 Town Manager authorized to execute 2001 Wildlands Fire Agreement. 7. COUNCIL IMMEDIATE PRIORITIES 7.1 COUNCIL AGREES WITH CONCEPT OF COUNCIL/STAFF LIAISON ASSIGNMENTS~ MEETING DATE SET FOR SEPTEMBER 24~ 2001 TO MEET WITH STAFF AND ESTABLISH GUIDELINES. Town of Truckee August 16, 2001 Regular Page I 9. 9.1 Mayor McCormack stated this agenda item was proposed by Councilmember Schneider and agendized this evening for Council discussion and consideration. Councilmember Schneider indicated the issue of Council/staff liaisons is to increase communication and awareness of the functions of the government that the Council was elected to represent and provide oversight to. Mayor McCormack, Vice Mayor Florian, Councilmembers Susman and Owens agreed in the concept of Council/staff liaison assignments however they were not willing to commit to assignments and the details of implementation, until a meeting could be scheduled, with staff, to work out the details. Pat Davison, CABPRO; Patrick Flora, Contractor's Board President; Tom Grossman, and Bob Tamietti spoke in favor of the concept of Council/staff assignments. It was moved by Councilmember Susman, seconded by Councilmember Schneider and unanimously carried to approve the liaison assignments in concept, and defer any definitions or parameters of exactly what the roll and characteristics of the liaison are until an off-site, priorities update, meeting has been set, time and date to be determined before the end of this evening's meeting. PUBLIC HEARINGS - None STAFF REPORTS COUNCIL AUTHORIZES STAFF TO PROCEED FORWARD WITH THE REPLACEMENT OF UNSUITABLE SUBGRADE MATERIAL LOCATED DURING THE 2001-PAVING PROJECT. 9.2 Stephen Wright, Town Manager, informed the Council that despite preliminary geotechnical investigations done during the design phase of the paving project, unsuitable material was discovered during the placement of the base course of asphalt during construction at various locations along Glenshire Drive and Dorchester Drive. That approximately 7,500 square feet of unsuitable material was discovered as well as 2,500 square feet of base failure. Mr. Wright stated the Town received a price from Advanced Asphalt of $11.70/square foot to remove and replace the unsuitable material, and $2.75/square foot to repair the base failure, this change to the original agreement with Advanced Asphalt will become change order number one. It was moved by Councilmember Susman, seconded by Councilmember Schneider and unanimously carried to authorize staff to proceed forward with the replacement of unsuitable subgrade material and repair of base failure located during the 2001 Paving Project. AWARD OF BID TO DG GRANADE FOR POLICE DEPARTMENT REMODEL PROJECT IN AN AMOUNT OF $589~534. Stephen Wright, Town Manager, informed Council three bids were received for the Police Department Remodel Project. Apparent low bidder, Aberdeen Bums Contractors withdrew their bid due to errors in their submittal. Second low bidder, DG Granade submitted a bid price of $589,534, which is within the architect's estimate, and therefore staff is recommending that Council proceed with this bid award. Dan Boon, Chief of Police, stated he checked references for DG Granade and all comments were extremely positive. Scott Ryan, Architect, stated the project has a September 4, 2001 start date with completion of the project mid to late January 2002. Town of Truckee August 16, 2001 Regular Page 2 9.3 It was moved by Councilmember Owens, seconded by Councilman Susman and unanimously carried to award bid Police Department Remodel to DG Granade, in an amount of $589,534, authorize Town Manger to execute agreement, and request Aberdeen llurris Contractors forfeit their $41,000 bid bond as provided in the specifications. COUNCIL APPROVED AGREEMENT FOR POLICE DISPATCH SERVICES WITH 9.4 10. COUNTY OF NEVADA. Stephen Wright, Town Manager, stated the agreement calls for the County to continue to provide dispatch services for the Police Department and bill the Town based upon the most recent average three (3) years of calls-for-service data. That the Town will assume 89% of the costs of operations during the balance of this fiscal year based upon that formula, and estimated of $333,917 for this year. Mr. Wright stated maintaining a fully functional 24/7 jail was also a critical component of these negotiations. That Placer County has tentatively agreed to book prisoners in the Truckee facility after normal Monday Friday working hours paying Nevada County approximately $200,000 for these services. And, the final component was for the County to decide what level of law service they would provide to the Eastern Nevada County, which appears to be two staff Deputies, one Sergeant, and one clerical person. Barbara Green, County Supervisor, and Captain Gary Jacobson, Nevada County Sheriffs Department spoke in favor of the proposed Dispatch Services Agreement with Nevada County. It was moved by Vice Mayor Florian, seconded by Councilmember Susman and unanimously carried to authorize the Mayor and Town Manager to execute Police Dispatch Services Agreement between the Town of Truckee and County of Nevada. OCTOBER 4~ 2001 COUNCIL MEETING CANCELLED. It was moved by Councilmember Schneider, seconded by Councilmember Susman and unanimously carried to cancel the Regularly Scheduled meeting of the Town Council, October 4, 2001, due to members of Council attending the Annual Sierra Business Council Conference being held on October 4th, 5th and 6th, 2001 in Sutter Creek. At this time, as noted in Item 7,1, it was Council consensus to set a date, for a Council Priorities Update Work Shop, for Monday, September 24, 2001, 3:00pm to 5:00pm COUNCILMEMBER REPORTS Councilmember Susman attended NCTC meeting, was encouraged by discussion with regard to the Town's mousehole issue. Mayor McCormack attended Mayor's Manager's breakfast, Keri Amett very complementary on Councilmember Susman's participation with NCTC. Mayor McCormack asked Town Manager Wright to give a brief review ora Work Shop held August 14th with regard to a new Town Hall site. Mr. Wright stated Council had given staff direction to move forward with the preparation of a Request for Proposals (RFP) for consultant services which, will be brought before Council at the next regularly scheduled meeting. Town of Truckee August 16, 2001 Regular Page 3 11. Mayor McCormack - attended a meeting in Nevada City with regard to the regionalization of certain aspects of government. That this 17-member commission put together by Speaker Hurtzberg and that Supervisor Izzy Martin is the rural County representative on that commission. ADJOURNMENT Mayor McCormack adjourned the meeting at 7:48pm to Closed Session, an Adjourned Meeting on August 24, 2001, 12:00pm, To~vn Hall and the next regularly scheduled meeting of the To~vn Council, September 6, 2001, at Town Hall, 10183 Truckee Airport Road, Truckee, CA. 12. CLOSED SESSION 12.1 Public Employee Discipline/Dismissal/Release, GCS - 54957. Action Out Of Closed Session: No action taken out of Closed Session. Respectfully submitted, PA~I OSDO~RNE, Town Clerk APPROVED: DON McCORMACK, Mayor Town of Truckee August 16, 2001 Regular Page 4