HomeMy Public PortalAbout03.06.2024 City Council Meeting MinutesMedina City Council Meeting Minutes
March 6, 2024
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MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 6, 2024
The City Council of Medina, Minnesota met in regular session on March 6, 2024 at 7:00
p.m. in the City Hall Chambers. Mayor Martin presided.
I. ROLL CALL
Members present: Albers, Cavanaugh, Martin, and Reid.
Members absent: DesLauriers.
Also present: City Administrator Scott Johnson, Attorney Dave Anderson, Finance
Director Erin Barnhart, City Engineer Jim Stremel, and Chief of Police Jason Nelson.
II. PLEDGE OF ALLEGIANCE (7:00 p.m.)
III. ADDITIONS TO THE AGENDA (7:00 p.m.)
Johnson requested to remove Item 8A from the agenda. He noted that Martin had some
good questions and staff will bring the item back once the questions have been
addressed.
The agenda was approved with the noted change.
IV. APPROVAL OF MINUTES (7:01 p.m.)
A. Approval of the February 20, 2024 Work Session City Council Meeting
Minutes
Martin referenced lines five through seven, noting a difference in her interpretation and
what was recorded in the minutes. It was agreed that the money should not be spent on
the locks as documented. It was also confirmed that unless there is an emergency or
criminal activity, police would not be patrolling or responding to the pickleball court
activity. It was confirmed that the statement in the minutes was correct. Martin stated
that she would like to revisit the policy later in the agenda under the City Administrator
Report.
Moved by Reid, seconded by Cavanaugh, to approve the February 20, 2024 work
session City Council meeting minutes as presented. Motion passed unanimously.
B. Approval of the February 20, 2024 Regular City Council Meeting Minutes
Martin noted a typographical correction that had been distributed earlier.
Moved by Albers, seconded by Cavanaugh, to approve the February 20, 2024 regular
City Council meeting minutes as amended. Motion passed unanimously.
V. CONSENT AGENDA (7:08 p.m.)
A. Approve Resolution 2024-10 Amending 2024 City Appointments
B. Approve Road Materials and Equipment Bids
C. Approve Lawn and Grounds Service agreement with Twin City Outdoor
Services, Inc.
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March 6, 2024
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D. Approve Curb and Concrete Installation Services Agreement with Schmidt
Curb Co.
E. Approve Mill and Paving Services Agreement with Omann Brothers Inc.
F. Approve Evidence Room Audit Services Agreement with the Axtell Group
Moved by Cavanaugh, seconded by Reid, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:09 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Johnson reported that the Park Commission will meet on March 20th to continue the park
inventory discussion. He stated that a presentation will also be provided on geocaching
in the parks.
Albers noted that he would not be able to attend as the liaison because of business
travel plans.
Cavanaugh commented that he could most likely attend in his place.
C. Planning Commission
Johnson reported that the March Planning Commission meeting has been canceled.
VII. PRESENTATIONS (7:11 p.m.)
A. Maple Plain Fire Department Annual Report
Fire Chief Denneson presented his annual report including the current personnel and
organizational chart, the service area, calls for service within Medina, training, and
equipment. He welcomed members of the Council to pop into a training event to check
things out. He also provided details on community involvement. He also recognized a
recent retirement and provided details on the Relief Association.
The Council thanked Denneson for the thorough presentation.
Cavanaugh referenced the inflatable boat and asked which department would respond
to something on Lake Independence.
Denneson replied that Maple Plain does have the equipment for a water emergency of
that nature. He stated that Hennepin County Water Patrol would also be dispatched at
the same time, but the equipment of Maple Plain would allow the department to assist
immediately until the time when Water Patrol could take over.
Cavanaugh referenced the air packs and asked if the department is also in
communication with West Suburban in terms of compatibility.
Denneson confirmed that he has been in discussion with Chief Leuer about equipment
and compatibility.
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March 6, 2024
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Martin referenced the calls for service in Medina and asked for more information on the
geographical area and whether other departments also responded.
Denneson replied that he did not have that specific information. He noted that typically
the police arrive at the scene first but because of the close proximity to the station, his
department is often at the scene first for that area.
B. Long Lake Fire Department Annual Report
Fire Chief Heiland provided an example of a mutual aid call in which both his department
and Maple Plain responded to an attic fire last month. He introduced himself and
provided background information on his career experience. He reviewed his annual
report including the mission and value statements, the structure of the department,
current membership, equipment, calls for service, retirements and new members, and
personnel and training.
The Council expressed thanks for the report and service provided.
VIII. NEW BUSINESS
A. Cates Industrial – Potential Data Acquisition
Item removed.
IX. CITY ADMINISTRATOR REPORT (8:05 p.m.)
Johnson noted the upcoming pancake breakfast for the West Suburban Fire District on
April 7th from 8 a.m. to noon. And the Long Lake pancake breakfast will be on April 14th
as noted in the report. He stated that Martin will be unable to attend the July 2nd meeting
and noted that the meeting could be moved or canceled. It was the consensus of the
Council to cancel that meeting because of the high likelihood that people will have time
off for the holiday.
Moved by Albers, seconded by Cavanaugh, to cancel the July 2, 2024 Council meeting.
Motion passed unanimously.
Johnson referenced the previous comments about the February 20, 2024 Work Session
minutes on parks policy, as it was noted that the Council would like to discuss this topic
further.
Martin stated that her concern is with the message that the City would not be enforcing
its own rules. She stated that the police should be responding to calls at the park, if
there is an officer available, recognizing that other calls for emergency or crime would be
a higher priority.
Cavanaugh agreed that it would be a matter of priority and if there were staff available,
the officers could respond to those calls.
Albers commented that he recalled that in the work session discussion the Council
recommended new hours for the courts and the consensus was that the police should
not be responding to non-emergency type calls at the park.
Martin commented that her recollection was that the police would not need to go at the
closing time to ensure people are off the courts, but could respond to complaint calls.
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March 6, 2024
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Nelson stated that he was at the courts a lot during the last year to monitor. He stated
that people come to the courts early to prepare to play and the resident across the street
was watching daily and calling if people were on the courts outside of the posted hours.
He noted the timing of shift changes and noted that the department would not have an
officer available to respond to the court complaint.
Martin provided an example of another situation which could occur in a park that results
in a complaint call that she believed should be addressed.
Nelson confirmed that the police would respond to that type of call.
Albers recognized that last year the pickleball court complaints were treated specially but
the consensus was that they would no longer do so, and those calls would be prioritized
as it typically would by the police.
X. MAYOR & CITY COUNCIL REPORTS (8:16 p.m.)
No additional comments.
XI. APPROVAL TO PAY THE BILLS (8:16 p.m.)
Moved by Cavanaugh, seconded by Reid, to approve the bills, order check numbers
055411-055430 for $48,202.93, EFT 007196E-007204E for $21,814.45, and payroll EFT
0513393-0513424 for $78,875.54. Motion passed unanimously.
XII. ADJOURN
Moved by Cavanaugh, seconded by Reid, to adjourn the meeting at 8:17 p.m. Motion
passed unanimously.
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Kathleen Martin, Mayor
Attest:
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Caitlyn Walker, City Clerk