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Home My Public Portal AboutNPDES (2015-16)TOWN OF GULF STREAM Town of Gulf Stream NPDES Annual Report Update Third Term, Sixth Year (2015-2016) Date: October 14, 2016 FOR PROFESSIONAL CONSULTING SERVICES: Engineering services for assistance in preparing the Third Term, Sixth Year Annual NDPES Report update. On November 18, 2002, the Florida Department of Environmental Protection (FDEP) Issued a National Pollutant Discharge Elimination System Permit No. FLS 000018 to the Town of Gulf Stream (Town) and 38 other co -permittees for all of their existing and new stormwater discharges Into Waters of the Stale. The FDEP Issued the Third Term permit March 2, 2011 which includes a number of additional reporting and procedural requirements from those included in the Second Term permit. The permit requires Implemenla0on of a comprehensive Stormwater Management Program to control the quality of stonnwater discharged from the municipal stonnwater system. The permit requires annual reporting of activities conducted for the Stormwater Management Program. The consulting services provided under this authorization will provide services associated with preparing the Third Term, Sixth Year report for the period October 1, 2015 through September 30, 2016. This authorization is Intended to set forth the scope of services, as well as other terms of the engagement such as compensation and billing, hourly billing rates, and other standard contractual terms, SCOPE OF SERVICES Mathews Consulting (MC) proposes to provide the following services: NPDES ANNUAL REPORT TASKS: 1. MC shall coordinate with staff to provide the required Information for tracking and reporting of the Town's NPDES program. The information will be implemented into the report and will Include the following: • Structural Controls inspections • Identification of signiflcant redevelopment • Litter control and collection • Town facility controls and Inspections • Report of staff training • Public information and outreach • Inspections of illicit discharges and improper disposal • Spill prevention programs • Construction site Inspections and BMPs 2. Meet with staff to discuss Stormwater Management Program resources and Impacts on the program. MC shall prepare a written evaluation of the strengths, weaknesses and Page 1 of 3 S recommendations for revisions to address Identified deficiencies in the applicable program elements as listed in Section VIII of the annual report form. 3. Prepare the Annual Report utilizing the FDEP form and provide the appropriate attachments. Provide two (2) draft copies to the Town for review and comment. Provide an electronic copy to the Lead Permittee for review and comment. Address the comments, prepare the Final Annual Report and provide two (2) hard copies and an electronic copy to the Town. Provide one (1) hard copy and an electronic copy to the Lead Permittee for submittal to the FDEP. ASSUMPTIONS 1. Public education for Illicit discharges is assumed to be by the group of co -permittees and will be included in the Joint report. No additional work Is Included herein. 2. The Town will provide MC with a copy of all stormwater system inspection reports, monitoring, complaints, records of stormwater system repairs, records of volume of litter collected etc., for the reporting year. 3. A minimum of one meeting with staff are anticipated to discuss the required 'data and the stormwater program conducted over the prior year. Required discussions and meeting with staff shall be combined to the extent possible, 4. The scope of work does not include water quality testing or monitoring. 5. The scope includes responding to a single round of comments, if received by FDEP. CONTRACTPERFORMANCE Proposed fees and schedule for completion of tasks listed above are summarized below: COMPLETION DATES The work shall be completed by January 13, 2017. SUMMARY OF PROPOSED FEES Proposed Lump Sum labor costs and associated expense for engineering services are $5,014.00. A breakdown is provided In Attachment A. Work requested by the Town outside this scope of work, shall be completed if specifically directed by the Town, on an hourly basis in accordance with the rates listed in Attachment A. The Consultant may not commence work on any Consultant Service Authorization approved by the Town without a further written notice to proceed. Page 2 of 3 COMPLIANCE WITH FLORIDA STATUTE 119.0701 The Consultant, as a condition of this contract, is required to comply with the provisions of the public records laws of the State of Florida, specifically those provisions of Florida Statute Section 119.0701, attached hereto. Approved by: TOWN OF GULF STREAM Date: /I/' Tnwn hlananor p:Wmkl3147MW1WoWgMWboai MATTHEWS CONSULTING a Baxter & woodman Company Date 11-2.-1 David L. Matthews, P.E., vice Pr i t Attest: Page 3 of 3 COMPLIANCE WITH FLORIDA STATUTE 119.0701 Contractor, as a condition of this contract, is required to comply with the provisions of Florida Statute 119.0701. In accordance with Florida Statute 119.0701, the contractor shall comply with public records laws, specifically to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements of retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. A copy of Section 119.0701, Florida Statutes, has been provided to the contractor. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT TOWN OF GULF STREAM, 100 SEA ROAD, GULF STREAM, FLORIDA 33483, TELEPHONE 561-2765116; FACSIMILE 561-276-561-276-5116, RTAYLOR@GULF-STREAM.ORG. NT AC OR Date: 1\-2-%b pAdou%l3147100001 Wocil0318.d= Statutes & Constitution :View Statutes: Online Sunshine Page 1 of 2 Select Year. 2018 v Go The 2oi6 Florida Statutes Isle X Chapter 119 View Entire Chapter PUBLIC OFFICERS, EMPLOYEES, AND RECORDS PUBLIC RECORDS 119.0701 Contracts; public records; request for contractor records; civil action.— (1) DEFINITIONS.—For purposes of this section, the term; (a) "Contractor" means an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on. behalf of the public agency as provided under S. 119 (2). (b) "Public agency" means a state, county, district, authority, or municipal officer, or department, division, board, bureau, commission, or other separate unit of government created or established by law. (2) CONTRACT REQUIREMENTS.—In addition to other contract requirements provided by law, each public agency contract for services entered Into or amended on or after July 1, 2016, must Include: (a) The following statement, in substantially the following form, identifying the contact information of the public agency's custodian of public records in at least 14 -point boldfaced type: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (tekedmmm mh2ratamll mddw, and =fUng dd m) . (b) A provision that requires the contractor to comply with public records Laws, specifically to; 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided In this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract If the contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records In possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shalt destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. http://www.leg.state.fl.us/Statutes/index.cfm7App mode=Displ... 10/21/2016 Statutes & Constitution :View Statutes : Online Sunshine Page 2 of 2 (3) REQUEST FOR RECORDS; NONCOMPLIANCE.— (a) A request to inspect or copy public records relating to a public agency's contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request, and the contractor must provide the records to the public agency or allow the records to be Inspected or copied within a reasonable time. (b) If a contractor does not comply with the public agency's request for records, the public agency shall enforce the contract provisions In accordance with the contract. (c) A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under s. 11.10. (4) CNIL ACTION.— (a) If a civil action is filed against a contractor to compel production of public records relating to a public agency's contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: 1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. (b) A notice complies with subparagraph (a)2. If It is sent to the public agency's custodian of public records and to the contractor at the contractor's address fisted an Its contract with the public agency or to the contractor's registered agent. Sucli notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mall, with postage or shipping paid by the sender and with evidence of delivery, which may be 1n an electronic format. (c) A contractor who complies with a public records request within 8 business days after the notice Is sent Is not liable for the reasonable costs of enforcement. History.—s. 1, ch. 2013-154; s. 1, ch. 2016.20. Copyright m 1995.2016 The Florida Legislature • Pnvacv 5tatemenc • Contact Us http://www.leg.state.fl.us/Statutes/index-cfm?App mode=Dispi... 10/21/2016