HomeMy Public PortalAboutA2011-05-17CCThis Agenda contains abrie/ general description of each item to be considered. Copies o/ the Staf!
reports or other written documentation relating to each item of business referred to on the Agenda are on
file in the Office of the City Clerk and are available for public inspection. Any person who has a question
concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200.
Procedures for Addressino the Council
IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO
ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO
THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM
WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS
CONSENT OF THE COUNCIL.
AGENDA
ITEMS ON FILE FOR CONSIDERATION
AT THE REGULAR MEETING OF
THE LYNWOOD CITY COUNCIL
TO BEHELD ON
MAY 17, 2011
COUNCIL CHAMBERS
11330 BULLIS ROAD, LYNWOOD, CA 90262
5:00 P.M.
AIDE CASTRO
MAYOR
JIM MORTON
MAYOR PRO-TEM
RAMON RODRIGUEZ
COUNCILMEMBER
CITY MANAGER
ROGER L. HALEY
CITY CLERK
MARIA QUINONEZ
CALL TO ORDER
OPENING CEREMONIES
CITY ATTORNEY
FRED GALANTE
CITY TREASURER
SALVADOR ALATORRE
2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK
3. ROLL CALL OF COUNCIL MEMBERS
Alfredo Flores
Ramon Rodriguez
Maria T. Santillan
Jim Morton
Aide Castro
4. PLEDGE OF ALLEGIANCE
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RECEIVEID
MAY 12 2011
CITY OF LYNWOOD
CITY CLERKS OFFICE
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ALFREDO FLORES
COUNCILMEMBER
MARIA TERESA SANTILLAN
COUNCILMEMBER
5. INVOCATION
6. PRESENTATIONS/PROCLAMATIONS
• Sheriff Captain James Hellmold -Update on Law Enforcement Issues
• City Council Members Reporting on Meetings Attended (Gov. Code Section
53232.3(D))
7. COUNCIL RECESS TO:
LYNWOOD REDEVELOPMENT AGENCY
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
PUBLIC ORAL COMMUNICATIONS
IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL
DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY REFER THE
MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A
FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).)
CONSENT CALENDAR
All matters listed under the Consent Calendar will be acted upon by one motion affirming the
action recommended on the agenda. There will be no separate discussion on these items prior to
voting unless members of the Council or staff request specific items to be removed from the
Consent Calendar for separate action.
8. MINUTES OF PREVIOUS MEETINGS:
Regular Meeting -May 3, 2011
9. APPROVAL OF THE WARRANT REGISTER
Comments:
City of Lynwood warrant register dated May 17, 2011 for FY 2010-2011.
Recommendation:
Staff recommends that the City Council approve the warrant register.
10. APPROVING THE AGREEMENT BETWEEN THE CITY AND CITY OF INGLEWOOD
TO PROVIDE PARKING CITATION AND COLLECTION SERVICES
Comments
The City's parking processing and collection system are handled partly in-house and by
contracted services. Once citations are issued by the parking officers, the City must
comply with the noticing requirements set forth in the California Vehicle Code for the
processing of notices of parking violations and notices of delinquent parking violations.
The City has used the City of Inglewood since the early 1990s as its processing agency.
Staff recommends extending the contract for now to avoid interruption to services,
pending the release of a Request for Proposals.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE EXTENSION OF THE AGREEMENT BETWEEN THE CITY OF LYNWOOD AND
THE CITY OF INGLEWOOD TO PROVIDE PARKING CITATION SERVICES AND
COLLECTION SERVICES; AUTHORIZING THE MAYOR TO EXECUTE THE
AGREEMENT TO AVOID INTERRUPTING SERVICES; AND AUTHORIZING STAFF TO
ISSUE A REQUEST FOR PROPOSAL TO ENSURE THAT THE CITY RECEIVES THE
MOST COST EFFECTIVE PARKING COLLECTION AND CITATION PROCESSING
SYSTEM:'
11
12.
13.
SUMMER FOOD SERVICE AGREEMENT
Comments:
For the past twenty years, the City of Lynwood has been a local sponsoring agency for
the Summer Food Service Program funded through a reimbursement grant received from
the State Department of Education (DOE). Costs for meals are at a fixed rate provided
by the United States Department of Agriculture (USDA). Food provided for the program
must come from a certified vendor who is approved by the DOE and the USDA.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
THE MAYOR TO EXECUTE THE AGREEMENT BETWEEN THE CITY OF LYNWOOD
AND THE LYNWOOD UNIFIED SCHOOL DISTRICT TO PROVIDE MEALS FOR THE
SUMMER FOOD SERVICE PROGRAM".
MONA BOULEVARD IMPROVEMENT PROJECT, PROJECT APPROVAL AND FUNDS
APPROPRIATION
Comments:
The easterly half of Mona Boulevard between Imperial Highway and approximately 200
feet south of 120'" Street is located in the City limits. The other half of the street is
located in the un-incorporated area of Los Angeles County. This street is in need of
certain improvements including pavement rehabilitation and concrete improvements.
Staff has received a notification from the County that they are in the process of preparing
the improvement plans for the entire street that includes the City's street portion. The
participation cost for the City of Lynwood in this project is estimated at $68,800.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE IMPROVEMENTS OF MONA BOULEVARD, AUTHORIZING THE PAYMENT NOT-
TO-EXCEED $68,800 TO THE COUNTY OF LOS ANGELES AND AUTHORIZING THE
CITY MANAGER OR DESIGNEE TO MAKE THE NECESSARY FUNDS
APPROPRIATION AND TRANSFER FOR SAID PROJECT".
APPROVAL OF APPLICATION FOR ROUND TWO STATEWIDE PARK PROGRAM
GRANT FUNDS (PROP 84) YVONNE BURKE-JOHN D. HAM PARK (COMMUNITY
CENTER)
Comments:
Staff is requesting authorization to submit the grant application to the State of California,
Department of Parks and Recreation, Office of Grant and Local Services. The City grant
application requests a total maximum amount of $5 million Round Two funds for the
construction of a new community center at the Yvonne Burke-John D. Ham Park. There
are no matching funds required for this grant.
Recommendation
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE APPLICATION FOR ROUND TWO STATEWIDE PARK PROGRAM GRANT
FUNDS."
14. ESTABLISHING A REGIONAL ALLIANCE TO COMPLY WITH SB X7-7, THE WATER
CONSERVATION ACT OF 2009
Comments
The Water Conservation Act of 2009 (SB X7-7) set a goal of achieving a 20% reduction
in statewide urban per capita water use by the year 2020 and requires urban water
retailers to seta 2020 urban per capita water use target. SB X7-7 provides that urban
water retailers may plan, comply and report on a regional basis, individual basis, or both.
It is in the City's best interest to participate in the Regional Alliance.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
AND APPROVING A LETTER OF AGREEMENT BETWEEN AND AMONG THE CITIES
OF DOWNEY, HUNTINGTON PARK, LAKEWOOD, LONG BEACH, LYNWOOD,
NORWALK, PARAMOUNT, PICO RIVERA, SANTA FE SPRINGS, SIGNAL HILL,
SOUTH GATE, VERNON, WHITTIER, AND PICO WATER DISTRICT FOR
ESTABLISHING A REGIONAL ALLIANCE TO COMPLY WITH SB X7-7, THE WATER
CONSERVATION ACT OF 2009".
15. CONSTRUCTION CONTRACT AWARD CIVIC CENTER PARKING LOT PROJECT,
PROJECT NO. 4011.67.905
Comments
The new Civic Center parking Lot project just west of Ernestine Avenue encompasses
the removal of existing turf, concrete sidewalk, and other incidentals and the construction
of a new parking lot which includes asphalt pavement, concrete curbs and gutters,
landscaping and irrigation, safety lighting system, concrete sidewalk, striping and
incidentals.
Recommendation
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REJECTING
THE BID SUBMITTED BY PACIFIC CONSTRUCTION CO. INC., AND AWARDING A
CONTRACT TO FLEMING ENVIRONMENTAL, INC. AS THE SECOND LOWEST
BIDDER, IN THE AMOUNT NOT-TO-EXCEED $160,832 FOR THE CIVIC CENTER
PARKING LOT PROJECT, PROJECT NUMBER 4011.67.905, AND AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT."
16. WELL NO. 8 SECONDARY RELIEF VALVE DESIGN CONTRACT AWARD PROJECT
NO. 4011.67.915
Comments:
The installation of a secondary relief valve at Well No. 8 is included in the FY 2010-11
Capital Improvement Program. On February 24, 2011, staff released the Request for
Proposals for the design services for this project to six consultants from the pre-approved
City list. The City received proposals from two consultants, SA Associates and Cannon
Engineers. Staff is recommending that the design contract of $58,800 be awarded to
Cannon Engineers.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A
CONTRACT TO CANNON ENGINEERS IN THE AMOUNT OF NOT-TO-EXCEED
$58,810 FOR THE DESIGN OF A SECONDARY PRESSURE REGULATION VALVE AT
WELL NO. 8, PROJECT NO. 4011.67.915 AND AUTHORIZING THE MAYOR TO
EXECUTE THE CONTRACT AGREEMENT".
17. CONSULTING SERVICES CONTRACT EXTENSION FOR AAE, INC.
Comments
AAE, Inc. has been retained by the City to provide project and construction administration
and inspection on various water and sewer projects. The contract was to expire on April
6, 2011. However, due to the continuing need for their expertise on certain water related
projects, staff is requesting the City Council's approval to extend the service contract with
this consulting firm for a period of six months.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
CONTRACT AMENDMENT NO. 1 TO THE SERVICE CONTRACT AGREEMENT WITH
AAE, INC. PROVIDING A CONTRACT TIME EXTENSION AND AUTHORIZING THE
MAYOR TO EXECUTE THE CONTRACT AMENDMENT".
18. FUNDS APPROPRIATION FOR QUALITY ASSURANCE PROGRAM FOR FEDERAL
FUNDED PROJECTS
Comments
The Imperial Highway and Abbott Road Improvement Projects were recently completed
and funded with the federal American Recovery and Reinvestment Act and Surface
Transportation Program funds, respectively. During the projects' construction, staff
utilized the material testing services from the Los Angeles County Public Works
Department for the required Quality Assurance Program. Staff is requesting the City
Council's approval of funds for the material testing services.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE MATERIAL TESTING SERVICES PROVIDED BY THE LOS ANGELES COUNTY
PUBLIC WORKS DEPARTMENT AND AUTHORIZING THE CITY MANAGER OR
DESIGNEE TO MAKE THE NECESSARY FUND APPROPRIATION AND TRANSFER
FROM FUNDING SOURCE . AB 2928, FOR CERTAIN CAPITAL IMPROVEMENT
PROJECTS".
19. LYNWOOD LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 2011-L FY
2011-2012
Comments:
This report recommends that the City Council approve the attached Engineer's Report for
the Lynwood Landscape Maintenance Assessment District and adopt a Resolution of
Intention, which sets this matter for a public hearing.
Recommendation:
Staff recommends that the City Council adopt the attached resolutions entitled:
1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
APPROVING THE ENGINEER'S REPORT PREPARED PURSUANT TO
CALIFORNIA STREETS AND HIGHWAYS CODE, SECTION 22565 ET SEQ., AS
ORDERED BY THE CITY COUNCIL ON MARCH 1, 2011 RELATING TO THE
LYNWOOD LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT.
2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
DECLARING ITS INTENTION TO ORDER THE LEVY AND COLLECTION OF
ANNUAL ASSESSMENTS FOR FISCAL YEAR 2011-12 WITHIN THE LYNWOOD
LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972 (COMMENCING WITH STREETS
AND HIGHWAYS CODE SECTION 22500 ET. SEQ.) AND FIXING THE TIME AND
PLACE FOR HEARING PROTESTS AND OBJECTIONS.
20. LYNWOOD LIGHTING ASSESSMENT DISTRICT NO. 2011-A FY 2011-2012
Comments:
This report recommends that the City Council approve the attached Engineer's Report for
the Lynwood Lighting Assessment District and adopt a Resolution of Intention, which sets
this matter for a public hearing.
Recommendation:
Staff recommends that the City Council adopt the attached resolutions entitled:
1: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
APPROVING THE ENGINEER'S REPORT PREPARED PURSUANT TO
CALIFORNIA STREETS AND HIGHWAYS CODE, SECTION 22565 ET SEQ., AS
ORDERED BY THE CITY COUNCIL ON MARCH 1, 2011 RELATING TO THE
LYNWOOD LIGHTING ASSESSMENT DISTRICT."
2. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
DECLARING ITS INTENTION TO ORDER THE LEVY AND COLLECTION OF
ANNUAL ASSESSMENTS FOR FISCAL YEAR 2011-2012 WITHIN THE LYNWOOD
LIGHTING ASSESSMENT DISTRICT PURSUANT TO THE LANDSCAPING AND
LIGHTING ACT OF 1972 (COMMENCING WITH STREETS AND HIGHWAYS
CODE SECTION 22500 ET SEQ.) AND FIXING THE TIME AND PLACE FOR
HEARING PROTESTS AND OBJECTIONS."
21. CLAIM FOR DAMAGES BY JUAN LOZANO
Comments:
On April 19, 2011, Mr. Juan C. Lozano (A.K.A Juan C. Medina) filed a claim for damages
alleging property damage from an unknown suspect who threw a two (2) foot orange and
white barricade over the fence of his business located at 5170 Imperial Highway, in the
City of Lynwood, striking his 2006 Infinity G35.
Recommendation:
Staff recommends that the City Council reject the claim of Juan Lozano v. City of
Lynwood and send a standard letter of rejection.
NEW/OLD BUSINESS
22. NEW FACILITY RENTAL POLICY & FEE STRUCTURE -SENIOR CENTER
Comments:
A private rental fee structure has yet to be implemented for the Lynwood Senior Center.
Increasing interest in private rental use of the facility by the public combined with the
Cit)1s need to maximize revenue avenues and recover costs justify implementation of a
tee structure for this facility.
Recommendation:
1. Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ESTABLISHING A FACILITY RENTAL POLICY AND RENTAL FEES FOR PRIVATE
USE OF THE LYNWOOD SENIOR CENTER".
2. Statf respectfully requests City Council provide direction on alcohol use for rentals at
the Lynwood Senior Center.
a. Option #1 - Do not allow use of alcohol
b. Option #2 -Allow Use of Alcohol for all rentals -Requires amendment of
existing Bateman Hall Alcohol Policy to include consideration for alcohol use
at the Senior Center at a future date.
c. Option #3 -Limit Alcohol use to certain types of events and/or certain types
of alcohol (i.e. beer and wine only, alcohol only during City sponsored
events) -Requires amendment of existing Bateman Hall Alcohol Policy to
include consideration for alcohol use at the Senior Center at a future date.
23. FINANCIAL SUBSIDY FOR UNITED PEACE OFFICERS AGAINST CRIME
Comments:
The United Peace Officers Against Crime (UPAC) was formed in 1988 by the Los
Angeles County Sheriff's Deputies as a result of continuous youth violence and general
deterioration of public safety. Off-duty officers volunteer their time to operate the non-
profit organization. UPAC coordinates a summer camp at Alpine Meadows Camp facility
where emphasis is placed on alternatives to street violence and gang activity. Since its
inception, many Lynwood students have benefited from their program.
Recommendation:
Staff recommends that the City Council provide direction regarding the request for
financial support from United Peace Officers Against Crime.
24. SPECIAL PERMIT APPLICATION - ST. EMYDIUS SCHOOL, 10990 CALIFORNIA
AVENUE
Comments:
Lynwood Municipal Code Chapter 4, Section 4-6.1 requires a business license for all
business operations prior to commencing a business, trade, profession or occupation
within the City of Lynwood. Moreover, Lynwood Municipal Code Section 4-8.1 requires
the City Council to approve a special permit for businesses listed in Section 4-8.8 prior to
the commencement of said business.
Recommendation:
Staff recommends that the City Council review and provide direction with regards to the
Special Permit Application from St. Emydius School to conduct a rummage sale at 10990
California Avenue subject to all fees and requirements set forth in the Lynwood Municipal
Code.
25. REQUEST FOR SPECIAL PERMIT: SAMPSON AVENUE -STREET CLOSURE
Comments:
A request has been made by the Block Watch Club of Sampson Avenue to close a
portion of Sampson Avenue (between Le Sage Street and Shirley Avenue) to conduct a
Fourth of July block party on Monday, July 4, 2011 from 12:00 p.m. to 10:00 p.m.
Recommendation:
Staff recommends that the City Council review the request and provide direction.
26. FEE WAIVER REQUEST FOR USE OF GATEMAN HALL BY THE LYNWOOD LIONS
EVENT
Comments:
A request has been made for a fee waiver to use Bateman Hall Room #2 on May 20,
2011 from 6:00 p.m. - 11:30 p.m. by the Lynwood Lions Club; a volunteer based group
whose efforts are to serve the community through a wide variety of projects that reach
out to children, seniors, and physically disadvantaged people. Lions Club members meet
on the 15' and 3`tl Wednesday of each month from 7:45 p.m. - 8:45 p.m. at Banco
Popular, Plaza Mexico.
Recommendation:
Staff recommends that the City Council provide direction with regard to a request to
waive fees for use of Bateman Hall by the Lynwood Lions Club to host a fundraiser event.
CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
AIDE CASTRO, MAYOR
JIM MORTON, MAYOR PRO-TEM
ALFREDO FLORES, COUNCILMEMBER
RAMON RODRIGUEZ, COUNCILMEMBER
MARIA T. SANTILLAN, COUNCILMEMBER
CLOSED SESSION
NONE
ADJOURNMENT
THE NEXT REGULAR MEETING WILL BE HELD ON JUNE 7, 2011 AT 5:00 P.M. IN THE COUNCIL
CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.
N
4"~~~~ AGENDA STAFF REPORT
~,
~t
DATE: May 17, 2011
TO: Honorable Mayor and Members of the Cit Council
APPROVED BY: Roger L. Haley, City Manage(
PREPARED BY: Maria Quinonez, City Clerk (~t~X
Kristina Santana, Deputy City Clerk ~5
SUBJECT: Lynwood City Council Minutes
Recommendation:
Staff recommends the Lynwood City Council approve the following minutes:
• Regular Meeting -May 3, 2011
Background: N/A
Discussion & Analysis: N/A
Fiscal Impact: N/A
Coordinated With: N/A
GENDA
ITEM
LYNWOOD CITY COUNCIL
REGULAR MEETING
May 3, 2011
The City Council of the City of Lynwood met in a regular meeting in the Council
Chambers, 11330 Bullis Road on the above date at 5:07 p.m.
Mayor Castro presiding.
Council Members Rodriguez, Santillan, Morton and Castro and were present.
Council Member Flores was absent.
Also present were City Manager Haley, City Attorney Galante, and City Clerk Quinonez.
City Treasurer Alatorre was absent.
City Clerk Quinonez announced that the Agenda had been duly posted in accordance
with the Brown Act.
Item #6. PRESENTATIONS/PROCLAMATIONS
• National Public Works Week Proclamation
The City Council presented the National Public Works Week
Proclamation to the Public Works Department staff, including:
Raul Ortega, Graffiti Right of Way and Grounds Department
Ed Nicholoff, Building Maintenance Supervisor
Mario Soto, Public Works Inspector
Paul Nguyen, Capitol Improvements Project Manager
Dan Ojeda, Public Works Director and City Engineer
Jorge Roque, Civil Engineering Associate
Josef Kekula, Civil Engineering Associate
Leaonna DeWitt, Administrative Analyst
Albert Espinoza, Administrative Analyst
Don Allen, Street Maintenance Supervisor
Jose Molina, Utility Services Manager
• The City Council presented a Proclamation to long time city
resident Lien Stringfield for many years of dedicated service to
the community.
• Sheriff Captain James Hellmold -Update on Law Enforcement
Issues
Captain Hellmold reported recent parole sweeps implemented
by the Sheriff's monitoring program which aims to introduce
parolees to job training and other opportunities in order to keep
them on the right path. He stated that after the sweep, the
robberies and burglaries in the City have decreased. He stated
1
that as summer time approaches, the Sheriffs will be visiting
schools and trying to dissuade kids from making bad choices.
He asked residents to report any suspicious activity. He
reported a prostitution sweep on Long Beach Blvd. that took six
prostitutes into custody. He stated that enforcement on Long
Beach Blvd. will be ramped up.
• City Council Members Reporting on Meetings Attended (Gov.
Code Section 53232.3(D))
Mayor Pro Tem Morton reported attending the 50~h District
Democratic Convention. He also reported attending the
Lynwood Easter Egg Hunt and described the event as a Power
Point Presentation was played.
Item #7. COUNCIL RECESS TO:
LYNWOOD PUBLIC FINANCING AUTHORITY 5:32 p.m.
LYNWOOD REDEVELOPMENT AGENCY 5:33 p.m.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
Sergio Preciado commented on Item #19 - ADOPTION OF AN URGENCY
ORDINANCE PURSUANT TO GOVERNMENT CODE SECTION 65858
ESTABLISHING A TEMPORARY MORATORIUM ON THE APPROVAL OF
APPLICATIONS TO ESTABLISH AND OPERATE SECOND HAND STORES, PAWN
SHOPS, BAIL BONDS, CHECK CASHING/PAY-DAY LOANS AND GOLD
BUYING/SELLING ESTABLISHMENTS. He stated that he was in attendance on behalf
of Community Financial Services of America. He asked Council to remove check
cashing and payday lending sources from the proposed moratorium.
Erwin Perez and Melvin Hernandez commented on Item #19 -ADOPTION OF AN
URGENCY ORDINANCE PURSUANT TO GOVERNMENT CODE SECTION 65858
ESTABLISHING A TEMPORARY MORATORIUM ON THE APPROVAL OF
APPLICATIONS TO ESTABLISH AND OPERATE SECOND HAND STORES, PAWN
SHOPS, BAIL BONDS, CHECK CASHING/PAY-DAY LOANS AND GOLD
BUYING/SELLING ESTABLISHMENTS. He stated that on April 5, 2011 his business
partner Melvin Hernandez and himself received a Lynwood business license for his gold
exchange business and thereafter signed a two year building rental lease. He stated
that his business supports the community and asked Council for a chance to continue
helping the community. He handed the City Clerk photographs to show the Council and
then the photographs were returned to Mr. Perez.
Miguel Rios commented on Item #21 -FINANCIAL SUBSIDY FOR ENCUENTRO
LATINO ART GALLERY. He stated that he is the Director of the Encuentro Latino Art
Gallery, which is anon-profit organization that has been in the community for one year
z
that offers programs to children in the City. He asked Council for financial support so
that the program can continue.
Lorraine Reed commented on Item #17 -Council Member Santillan pulled Item #17 -
SECOND READING OF ORDINANCE - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF LYNWOOD, CALIFORNIA AMENDING THE LYNWOOD MUNICIPAL
CODE TO REMOVE REFERENCES TO INACTIVE COMMISSIONS AND MERGING
THE DUTIES OF THE PUBLIC SAFETY COMMISSION WITH THE TRAFFIC,
PARKING AND SAFETY COMMISSION, ASSIGN THE DUTIES OF THE DESIGN
REVIEW BOARD TO THE LYNWOOD PLANNING COMMISSION, AND AMEND
RULES RELATED TO ABSENTEEISM RULES APPLICABLE TO COMMISSIONS
AND BOARDS. She stated that a lot of commissioners have had to vacate their
positions, which has created a pool of residents that still want to volunteer. She asked
Council to remove section i on page seven of the proposed ordinance because the
Neighborhood Block Watch and its Executive Board has served the City for many years.
She stated that the Block Watch organization should not be supervised by another
group of volunteers but instead by Council itself.
Percy Brown commented on Item #17 -Council Member Santillan pulled Item #17 -
SECOND READING OF ORDINANCE - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF LYNWOOD, CALIFORNIA AMENDING THE LYNWOOD MUNICIPAL
CODE TO REMOVE REFERENCES TO INACTIVE COMMISSIONS AND MERGING
THE DUTIES OF THE PUBLIC SAFETY COMMISSION WITH THE TRAFFIC,
PARKING AND SAFETY COMMISSION, ASSIGN THE DUTIES OF THE DESIGN
REVIEW BOARD TO THE LYNWOOD PLANNING COMMISSION, AND AMEND
RULES RELATED TO ABSENTEEISM RULES APPLICABLE TO COMMISSIONS
AND BOARDS. He stated that Block Watch meets once a month and if Council wanted
to make this change, then the group should have been properly notified. He stated that
Block Watch has done more for the community than many other organizations or
committees and it does not make sense for Block Watch to be under another
committee.
PUBLIC ORAL COMMUNICATIONS
Margaret Araujo thanked the Council and Recreation and Community Services Director
Perry Brents because for the first time Lynwood has a senior line dancing group with
twenty one participants. She invited the Council to join the seniors. She commended
Perry Brents and Mark Flores for their work for the community. She invited Council to
attend the Cinco de Mayo event at the Senior Center.
Antonio Munguia stated that he was in support of Block Watch representatives Lorraine
Reed and Percy Brown. He reminded Council that Block Watch has a board through
which matters may be discussed.
3
Alicia Alvarez stated that she is the mother of murder victim Jonathan Cuevas who was
shot by a sheriff's deputy. She asked Council's support in getting the deputy's name
and badge and getting the deputy off of the street. She stated that her attorney made a
formal request for access to the surveillance video and a meeting with Lee Baca
however the request for the video was denied and the request for a meeting was
unanswered. She asked Council for their assistance in helping her secure a meeting
with Lee Baca and in securing both the video surveillance and 911 audio from the night
her son was killed.
Rose Nunez requested a refund of her registration fees for the Cash for Chunkers
program because she felt both she and the community was misled. She stated that she
did not agree with tax payer money being used for this program or with the fact that the
program was aimed more towards employees than towards the community.
Sylvia Ortiz stated that it is unacceptable for the City to neglect the City's baseball
diamonds so that the parents have to chalk their own fields and provide the supplies for
the children. She asked Council for their support of Alicia Alvarez.
Malaquias Moreno stated that he lives by Orchard Street and Long Beach Blvd. and that
prostitution is a big problem in that area. He stated that he pruned the tree where
prostitutes hid and now he fears he might be targeted by that business. He stated his
support for the City's parking program and the proposal to paint the corner curbs red.
Joaquin Mesinas thanked the Council and City staff for handling the parking situation by
Plaza Mexico. He asked Council to reconsider moving council meetings to 6 p.m. so
that more residents could attend without taking time off from work. He asked Council to
pay attention to the City traffic medians and public restrooms in order to maintain the
image of the City.
PUBLIC HEARINGS
Item #8. PROPERTY NUISANCE ABATEMENT - 11252 POPE, LYNWOOD, CA
90262
City Manager Roger Haley introduced the item regarding the Property Nuisance
Abatement for 11252 Pope, Lynwood, CA 90262.
It was moved by Mayor Pro Tem Morton, seconded by Council Member Rodriguez, to
open the public hearing.
It was moved by Council Member Santillan, seconded by Mayor Castro, to close the
public hearing.
It was moved by Council Member Rodriguez, seconded by Mayor Pro Tem Morton, to
approve staff recommendation.
a
RESOLUTION NO. 2011.090 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
DETERMINING THAT A NUISANCE IS BEING MAINTAINED ON CERTAIN REAL
PROPERTY, COMMONLY KNOWN AS 11252 POPE AVENUE, LYNWOOD, CA, AND
IDENTIFIED AS TAX ASSESSOR'S BOOK NO. 6194, PAGE 017, PARCEL NO. 010 IN
THE CITY OF LYNWOOD AND DIRECTING THE ABATEMENT THEREOF
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN, MORTON AND
CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
Item #9. PROPERTY NUISANCE ABATEMENT - 11021 DUNCAN AVENUE,
LYNWOOD, CA 90262
City Manager Roger Haley introduced the item regarding the Property Nuisance
Abatement on 11021 Duncan Avenue, Lynwood, CA 90262.
It was moved by Council Member Rodriguez, seconded by Mayor Pro Tem Castro, to
open the public hearing.
It was moved by Council Member Rodriguez, seconded by Mayor Pro Tem Morton, to
close the public hearing and approve staff recommendation.
RESOLUTION NO. 2011.091 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
DETERMINING THAT A NUISANCE IS BEING MAINTAINED ON CERTAIN REAL
PROPERTY, COMMONLY KNOWN AS 11021 DUNCAN AVENUE, LYNWOOD, CA,
AND IDENTIFIED AS TAX ASSESSOR'S BOOK NO. 6194, PAGE 007, PARCEL NO.
024 IN THE CITY OF LYNWOOD AND DIRECTING THE ABATEMENT THEREOF
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN, MORTON AND
CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
Item #10. PROPERTY NUISANCE ABATEMENT - 4716 ARLINGTON AVENUE,
LYNWOOD, CA 90262
City Manager Roger Haley introduced the item regarding the Property Nuisance
Abatement on 4716 Arlington Avenue, Lynwood, CA 90262.
s
It was moved by Council Member Rodriguez, seconded by Mayor Castro, to open the
public hearing.
Council Member Santillan asked the Development Services Director, Jonathon Colin, to
look into increasing the fines for the property nuisance abatements.
It was then moved by Council Member Rodriguez, seconded by Mayor Pro Tem Morton,
to close the public hearing and approve staff recommendation.
RESOLUTION NO. 2011.092 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
DETERMINING THAT A NUISANCE IS BEING MAINTAINED ON CERTAIN REAL
PROPERTY, COMMONLY KNOWN AS 4716 ARLINGTON AVENUE, LYNWOOD, CA,
AND IDENTIFIED AS TAX ASSESSOR'S BOOK NO. 6186, PAGE 027, PARCEL NO.
016 IN THE CITY OF LYNWOOD AND DIRECTING THE ABATEMENT THEREOF
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN, MORTON AND
CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
CONSENT CALENDAR
It was moved by Council Member Rodriguez, seconded by Mayor Pro Tem Morton, to
approve the consent calendar and receive and file staff reports.
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN, MORTON AND
CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
Item #11. MINUTES OF THE PREVIOUS MEETINGS:
Regular Meeting -April 19, 2011
Item #12. APPROVAL OF THE WARRANT REGISTER
RESOLUTION NO. 2011.093 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS
THEREFORE
Item #13. GATEWAY CITIES SUBREGIONAL SUSTAINABLE COMMUNITIES
STRATEGY (SCS) UNDER SB 375
6
Report received and filed.
Item #14. NOTICE OF INTENT TO ADOPT A FINDING OF A NEGATIVE
DECLARATION FOR THE CITY HALL ANNEX AND CITY COUNCIL
CHAMBERS PROJECT
RESOLUTION NO. 2011.094 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING A
FINDING OF A NEGATIVE DECLARATION FOR THE CITY HALL ANNEX AND CITY
COUNCIL CHAMBERS PROJECT
Item #15. APPROVAL TO AMEND THE FY 11 ADOPTED BUDGET TO INCREASE
FUNDING FOR ADDITIONAL TEMPORARY PART-TIME PARKING AND
CODE ENFORCEMENT OFFICERS
RESOLUTION NO. 2011.095 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE CITY MANAGER TO INCREASE THE FUND APPROPRIATION
OF CODE ENFORCEMENT AND PARKING ENFORCEMENT TEMPORARY PART-
TIME STAFFING
Item #16. TREASURER'S QUARTERLY INVESTMENT REPORT
Report received and filed.
Item #17. Council Member Santillan pulled Item #17 -SECOND READING OF
ORDINANCE - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF LYNWOOD, CALIFORNIA AMENDING THE LYNWOOD MUNICIPAL
CODE TO REMOVE REFERENCES TO INACTIVE COMMISSIONS AND
MERGING THE DUTIES OF THE PUBLIC SAFETY COMMISSION WITH
THE TRAFFIC, PARKING AND SAFETY COMMISSION, ASSIGN THE
DUTIES OF THE DESIGN REVIEW BOARD TO THE LYNWOOD
PLANNING COMMISSION, AND AMEND RULES RELATED TO
ABSENTEEISM RULES APPLICABLE TO COMMISSIONS AND
BOARDS
It was moved by Council Member Santillan, seconded by Mayor Pro Tem Morton to
have the Block Watch organization stand alone and not under the umbrella of another
organization.
Council Member Santillan clarified her motion as striking the second sentence of
subparagraph five of the proposed ordinance.
ORDINANCE NO. 1639 ENTITLED:
7
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
CALIFORNIA AMENDING THE LYNWOOD MUNICIPAL CODE TO REMOVE
REFERENCES TO INACTIVE COMMISSIONS AND MERGING THE DUTIES OF THE
PUBLIC SAFETY COMMISSION WITH THE TRAFFIC, PARKING AND SAFETY
COMMISSION, ASSIGN THE DUTIES OF THE DESIGN REVIEW BOARD TO THE
LYNWOOD PLANNING COMMISSION, AND AMEND RULES RELATED TO
ABSENTEEISM RULES APPLICABLE TO COMMISSIONS AND BOARDS
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN, MORTON AND
CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
Item #18. APPROVAL OF LYNWOOD'S CONSOLIDATED ANNUAL ACTION PLAN
FOR FISCAL YEAR 2011-2012
RESOLUTION NO. 2011.096 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE CONSOLIDATED ANNUAL ACTION PLAN FOR FISCAL YEAR 2011-2012 AND
FUNDING ALLOCATIONS FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
AND HOME PROGRAMS
Item #19. Council Member Santillan pulled Item #19 - ADOPTION OF AN
URGENCY ORDINANCE PURSUANT TO GOVERNMENT CODE
SECTION 65858 ESTABLISHING A TEMPORARY MORATORIUM ON
THE APPROVAL OF APPLICATIONS TO ESTABLISH AND OPERATE
SECOND HAND STORES, PAWN SHOPS, BAIL BONDS, CHECK
CASHING/PAY-DAY LOANS AND GOLD BUYING/SELLING
ESTABLISHMENTS
After discussion by Council it was moved by Mayor Castro, seconded by Council
Member Santillan, to approve staff recommendation.
ORDINANCE NO. 1640 ENTITLED:
AN INTERIM ORDINANCE OF THE CITY OF LYNWOOD ENACTED PURSUANT TO
CALIFORNIA GOVERNMENT CODE SECTION 65858 ESTABLISHING A
TEMPORARY MORATORIUM ON THE APPROVAL OF APPLICATIONS AND
PERMITS TO CONSTRUCT, MODIFY, OR OPERATE SECOND HAND STORES,
PAWN SHOPS, BAIL BONDS, CHECK CASHING/PAYDAY LOAN AND GOLD
BUYING/SELLING ESTABLISHMENTS DURING THE PENDENCY OF THE CITY'S
REVIEW AND ADOPTION OF THE PERMANENT REGULATIONS FOR SUCH USES
AND DECLARING THE URGENCY THEREOF
s
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN, MORTON AND
CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
Item #20. Council Member Santillan pulled Item #20 - SPECIAL PERMIT
APPLICATION FOR SECOND HAND STORE - 3101 IMPERIAL
HIGHWAY. SUITE D
After discussion by Council it was moved by Council Member Rodriguez, seconded by
Mayor Castro, to cancel the reconsideration of the item.
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN, MORTON AND
CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
NEW/OLD BUSINESS
Item #21. FINANCIAL SUBSIDY FOR ENCUENTRO LATINO ART GALLERY
City Manager Roger Haley introduced the item regarding the financial subsidy for
Encuentro Latino Art Gallery.
After discussion by Council, it was moved by Council Member Santillan, seconded by
Mayor Castro, to give the organization an opportunity to apply for a fireworks stand.
AYES: COUNCIL MEMBERS RODRIGUEZ, SANTILLAN, MORTON AND
CASTRO
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCIL MEMBER FLORES
CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
Council Member Rodriguez thanked the public for attending the Council Meeting and
reminded everyone that meetings take place on the first and third Tuesday of each
month. He asked the City Manager to make sure that necessary repairs are made
around the City.
Council Member Santillan asked staff if it is a requirement for volunteers to chalk the
baseball fields.
Recreation and Community Services Director Perry Brents stated that volunteers have
always chalked the fields. Mr. Brents also stated that though the Recreation
9
department is understaffed, the restrooms are always lit and stocked with toilet tissue,
but that the main issue is vandalism. Mr. Brents stated that he would provide the
Council with a Green Memo regarding this issue. Lastly, he stated that an agreement
between LSA and the City would be going to Council soon in order to explicitly outline
each party's responsibilities.
Council Member Santillan stated that issue is not that the City does not provide the toilet
paper but instead that there are many thieves in the community who steal it. She stated
that the park patrol needs to patrol the parks more often. She asked if movies in the
park will continue this summer and how often the traffic islands are maintained. She
expressed her desire to have the fences along Long Beach Blvd. replaced, as the
second half of the street is done. Lastly she stated that the Lynwood N' Perspective
always comes after the fact and she would like staff to make sure to advertise events
before they happen.
Council Member Morton thanked everyone for attending the Council Meeting. He stated
that kids are our future and they must be invested in. He stated that the Council
appreciates the work of all the volunteers. He asked the City Attorney to let the Council
know what they can do regarding Alicia Alvarez's request.
City Attorney Fred Galante stated that the City met with Ms. Alvarez to explain the
limitations of the City's authority to address her request. He stated that as a City, they
do not have the authority to compel any one to turn over any evidence. He stated that
Ms. Alvarez does have an attorney and he should be capable of pursuing the request.
He stated that the City must remain neutral and uninvolved because the City is a
separate entity from the Sheriffs Department and it has no authority over the Sheriffs
Department and also because the agreement between the Sheriff's Department and the
City states that the City must stay neutral and not participate.
Mayor Castro stated that she met with the Lynwood Sports Association Board in
February and it was brought to her attention that the restroom lights were not working,
the doors for the stalls were missing and there was no toilet paper. She said that she
addressed staff with these concerns and within days it was all taken care of and then
destroyed again. She stated that other concerns include the park security and the
sprinklers, which have been acknowledged and staff is working on. She added that the
LSA agreed that the volunteers would chalk the baseball fields. She stated that she
suspects the traffic medians have a weed problem and she asked staff to look into it.
She stated that the Cash for Chunkers program was paid for by the fees paid by
contestants, there was no misconduct within the program, some staff time was used
and was justified by the City's commitment to educating the community about a healthy
lifestyle and the program was such a success that other cities even copied the idea.
She offered to meet with Rose Nunez and refund her registration fee. Lastly she stated
that all of the Council Members are readily accessible and available to hear from
residents and it is best to address an issue before it becomes a problem.
io
CLOSED SESSION
City Attorney Fred Galante announced that the Council would recess to discuss
one closed session items on the City Council agenda.
The Council recessed to closed session at 7:08 p.m.
The City Council reconvened at 7:46 p.m.
City Attorney Fred Galante stated that the Council met in closed session and with
respect to the following matters:
Item #22. CLOSED SESSION ITEMS
A. With respect to every item of business to be discussed in closed session
pursuant to Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATORS
Agency negotiators: HR Director Alfredo J. Lopez, III
Employee Organization: Lynwood Employees' Association
Management Bargaining Group
Direction was provided and no reportable action was taken.
ADJOURNMENT
Having no further discussion, it was moved by Mayor Castro, seconded by Council
Member Rodriguez, and carried to adjourn the regular Lynwood City Council meeting at
7:47 p.m.
Aide Castro, Mayor
Maria Quinonez, City Clerk
11
.~~ AGEN®A STAFF REPORT
,~
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manager~~
PREPARED BY: Robert S. Torrez, Assistant City Managd'r
Lilly Hampton, Accounting Technician
SUBJECT: Approval of the Warrant Register
Recommendation:
Staff respectfully recommends that the Lynwood City Council approve the
warrant register for Fiscal Year 2010-2011.
--- Attached Warrant Register dated May 17, 2011-----------------------
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AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manager ~2~
PREPARED BY: Robert S. Torrez, Assistant City Manager `~`~~
Lorry Hempe, Budget and Intergovernmental Affairs Manager
JD Whitaker, Parking Manager
SUBJECT: Approving the Agreement Between the City and City of
Inglewood to Provide Parking Citation and Collection
Services
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE EXTENSION OF THE AGREEMENT BETWEEN THE CITY
OF LYNWOOD AND THE CITY OF INGLEWOOD TO PROVIDE PARKING
CITATION SERVICES AND COLLECTION SERVICES; AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT TO AVOID INTERRUPTING
SERVICES; AND AUTHORIZING STAFF TO ISSUE A REQUEST FOR
PROPOSAL TO ENSURE THAT THE CITY RECEIVES THE MOST COST
EFFECTIVE PARKING COLLECTION AND CITATION PROCESSING SYSTEM."
Background:
The City's parking processing and collection system are handled partly in-house
and by contracted services. Once citations are issued by the parking officers, the
City must comply with the noticing requirements set forth in the California Vehicle
Code for the processing of notices of parking violations and notices of delinquent
parking violations. The City has used the City of Inglewood since the early 1990s
as its processing agency. Staff recommends extending the contract for now to
avoid interruption to services, pending the release of a Request for Proposals.
Discussion & Analysis:
The City of Lynwood has used the City of Inglewood for parking citation ~~
management services since the early 1990s when the City established its own in
t I
house parking enforcement services. Since then, State legislation has changed
making parking violations civil penalties. The City of Inglewood operates the
Information Technology and Communications Department Enterprise Services
(ICMS), the department handling the processing of parking violations and
collections of unpaid parking citations.
ICMS sends out the notice of delinquent violations by mail pursuant to California
Vehicle Code Section 40207. ICMS also maintains the database that the City
uses to keep track of the notices of violations issued electronically and credit card
payment link. Through ICMS, the City obtains DMV registered owner information.
ICMS also provides delinquent citation collection services to the City by placing
holds on vehicle registrations and on refunds from franchise tax boards to ensure
that delinquent parking citations are paid.
The City has not conducted an RFP for the citation processing and collection
services. To ensure that the City is receiving the best price for the contracted
services, staff recommends that an RFP be issued.
Fiscal Impact:
The fiscal impact to the City will be an annual cost of approximately $35,000 to
$40,000. The cost increases based on the number of parking citations issued.
There will be no increased costs or changes during the term of the agreement.
For the past several years, the cost for this expenditure has been deducted from
the Municipal Code Fines revenues account. Staff proposes that this cost be
reflected in the Parking Enforcement Division expenditure account. The
agreement with the City of Inglewood will remain in effect from February 1, 2011
through January 31, 2012. Collection costs incurred are directly charged to the
customer pursuant to Lynwood Municipal Code 6-8.
Coordinated With:
City Manager's Office
City Attorney
Finance Department
2
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE EXTENSION OF THE AGREEMENT BETWEEN THE CITY
OF LYNWOOD AND THE CITY OF INGLEWOOD TO PROVIDE PARKING
CITATION SERVICES AND COLLECTION SERVICES; AUTHORIZING THE
MAYOR TO EXECUTE THE AGREEMENT TO AVOID INTERRUPTING
SERVICES; AND AUTHORIZING STAFF TO ISSUE A REQUEST FOR
PROPOSAL TO ENSURE THAT THE CITY RECEIVES THE MOST COST
EFFECTIVE PARKING COLLECTION AND CITATION PROCESSING SYSTEM
WHEREAS, the City has historically maintained a contractual agreement
with the City of Inglewood for Parking Citation Management Services (ICMS)
since the early 1990s; and
WHEREAS, continuing with City of Inglewood to provide processing and
collection services for parking citation allows staff to manage the processing of
parking citations and collection; and
WHEREAS, to avoid interruption to services, staff recommends that the
current service agreement be extended until January 31, 2012 pending an
issuance of a Request for Proposal to ensure that the City is receiving the best
price.
NOW, THEREFORE, BE IT RESOLVED BY THE LYNWOOD CITY
COUNCIL AS FOLLOW:
Section 1. The City Council approves the extension of the Parking
Citation Management Services between the City of Lynwood and City of
Inglewood and authorizes the Mayor to execute the Agreement entitled "Service
Agreement Change Notice". The agreement maintains the existing service costs
and options as is.
Section 2. That the City Council authorizes staff to issue a Request for
Proposals to ensure conformance with Section 6-3.9 of the Lynwood Municipal
Code on contracts exceeding $15,000.
Section 3. The appropriation for the contract services will continue to be
deducted from the Municipal Code Fines revenues for the remainder of FY11 and
the appropriation for contract services will be included in the Parking
Enforcement Division expenditure budget not to exceed $40,000. The collection
fees as incurred will continue to be included in the penalty charged to the
registered owners of unpaid parking citations pursuant to Lynwood Municipal
Code 6-8.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 17th day of May 2011.
Aide Castro, Mayor
ATTEST:
Maria Quinonez, City Clerk
APPROVED AS TO FORM:
Fred Galante, City Attorney
Roger L. Haley, City Manager
APPROVED AS TO CONTENT:
Robert S. Torrez, Assistant City
Manager
2
Inglewood
"~ City of Inglewood j~"~'~~j
`~' III.
- Inglewood Citation Management Services
2009
Dean Viereck
Enterprise Services Manager
TELEPHONE:
(310)412-4270
dviereck@cityof nglewood.o rg
January 17, 2011
Lorry Hempe, Manager
Budget and Intergovernmental Relations
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
Subject: Service Agreement Renewal
Dear Lorry:
Your current service agreement for parking citation processing was approved under City of Inglewood
agreement 08-47 dated April 29, 2008. The term of the agreement is February 1, 2008 through
January 31, 2011 (three year term), with an option for two additional one year extensions.
The attached change notice is presented for your review and approval. This will confirm your city's
decision to extend your agreement for one year through January 31, 2012. No change in services has
been requested at this time. Please indicate your City's approval by signing two originals of the
change notice and returning one to the City of Inglewood at the following address:
City of Inglewood
Enterprise Services - ICMS
Attention: Esmeralda Navarro
PO Box 4367
Inglewood, CA 90309
Esmeralda can be reached at the following numbers if you have any questions (310) 412-8846 or by e-
mail to enavarroCo)citvofinglewood.oro
To assist our client agencies manage cost and enhance revenues we offer a menu of optional services
for citation processing, customer services and delinquent parking citation collection. These services
are provided by our contract service providers from Duncan Solutions, Law Enforcement Systems,
Continental DataGraphics and Webiplex. The City of Inglewood and our contractors provide a best in
class service through our unique Government-2-Government shared service program which reduces
cost and administrative workload for participating public agencies.
We have recently added new optional digital photo and document imaging systems for use in customer
service, payment processing, correspondence document management and administrative review
request workflow. These systems are designed to help our clients improve collections and reduce
administrative costs. The new systems include:
One Manchester Boulevard / P.O. Box 6500 / Inglewood, CA 90312 / (310) 412-4270 / www.cityofinglewood.org
Page 2 of 2
• Multi-media digital photo and voice recordings using X3 handheld ticket writer that are stored
and available for retrieval in the AutoPROCESS Citation Management System.
• Customer facing web service for 24/7 review of citation information with digital photos taken of
the violation, including link to "Pay Now" service for credit card payment processing.
• Customer facing web service to request administrative review of a citation.
• DocuPeak EDMS/BPM application platform for document image capture and storage of
correspondence with workflow to assign tasks and monitor status. Including online admin review
request web form.
• Web service for citation productivity "Dashboard" reporting key indicators and trends in
graphical format.
If you have an interest in discussing these optional services we can provide you with operating
description, price quote, and implementation time frames. These services can be added during term of
your service agreement using a Change Notice process.
We appreciate the City of Lynwood's continued participation in the Inglewood Citation Processing
Services (ICMS) program and look forward to serving you in the future. Please call me at (310) 412-
4270 or email me at DViereck(~cityofinglewood.orp if I can be of assistance.
Sincerely,
~..~Y~.
Manager Enterprise Services
Copies:
Esmeralda Navarro, Assistant Contract Administrator
Paul Gerard, Duncan Solutions
City of Lynwood
J D Whitaker, Parking Enforcement
Linda Huff, Parking Enforcement
Contract No.
Service Agreement Change Notice 08-47 dated 04/29/2008
ISSUED BY: Change Notice:
Information Technology & Communications Department No 11 001
Enterprise Services -ICMS Regwsition;No ~ `"
ff
N/A
P.O. Box 6500 _~ ,~~s~
In
lewo
d
CA 90301 ~ ~ ~' ~~ .y
g
,
o
Attn: Dean Vicreck, Enterprise Services Manager Effective Date:
02/01 /2011
Contract Title:
P-arking Citation Management Services for the City of Lynwood
Reference Document Attached:
Exhibit A Services and Pricing and Exhibit B Equipment Pricing List associated with Service Agreement Number
08-47 dated 04/29/2008.
Contract Adjustment: Contract Term:
The Contract Amount is: The Contract Time is:
X Not Changed Increased _ Decreased
X Increased
Decreased
Not Changed
In the total amount of: $ _
_
Revised Contract Expiration Date is: 01/31/2012
Description of Change:
a. Authorize the extension of the Citation Processing and Collections Service Agreement between City of
Inglewood and City of Lynwood for an additional 12 month period of February 1, 201 I through January
31, 2012.
b. Receive updated Exhibit A "Services and Pricing" with attached document.
c. Receive updated Exhibit B "Equipment Pricing List" for optional discounted parking enforcement
equipment, systems and supplies.
Contract Authority for Change:
Example
Agreement 08-47 authorizing two contract extensions of 12 months. The change notice confirms extension for
February 1, 2011 through January 31, 2012.
Background Information: (If needed)
Client Agencies have the option to extend services and add services during the teen of the ICMS citation
processing and collections service agreement. The City of Lynwood has requested the current service agreement be
extended and is not changing any services at this time.
SIGNATURES:
The undersigned affirms that he or she has the authority to execute this Change Notice on behalf of the agency he or she
represents.
Accepted By: Accepted By:
CONTRACTOR: CITY OF INGLEWOOD, CA CLIENT AGENCY: CITY OF LYNWOOD
By: By:
DEAN VIERECK,
MANAGER ENTERPRISE SERVICES
PRINT NAME
By:
TITLE
MICHAEL D. FALKOW
DEPUTY CITY ADMINISTRATOR/CIO
CONTRACTOR'S RECEIPT OF AN EXECUTED COPY OF THIS FORM SHALL SERVE AS A CONTRACTOR'S OFFICIAL
NOTICE TO PROCEED WITH THE CHANGE TO WORK INCLUDED HEREIN.
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EXHIBIT A
Client: City of Lynwood as of 02/01/2011
Citation Processing <25 K Citations per Year Rates (12) Selected
Citation Processing -per citation entered to system (1) $1.51 YES
Processing Services
Manual Citation Imaging/Data Entry $0.24 NO
Notices -Letter/ Large Post Card First Notice (2) $0.62 NO
Notices -Letter/ Large Post Card Other Notices (2) $0.62 YES
Notices -Standard Postcard First Notice (2) $0.38 YES
Notices -Standard Postcard Other Notices (2) $0.38 NO
Customer Service -per citation entered to system (3) $0.22 NO
Administrative Support -per citation entered to system (3) $0.41 NO
Lockbox Processing -per payment processed (4) $0.41 NO
Payment Exception Processing (5) $0.18 NO
Payment Process Systems Categories
Phone Payments -Client's Processor (6) $1.06 NO
Internet Payments -Client's Processor (6) $1.06 NO
Phone Payments -Duncan Solutions Processor (6) $2.68 YES
Internet Payments -Duncan Solutions Processor (6) $2.68 YES
Obtain RO From DMV
Obtain California Registration information (7) At Cost YES
Obtain Out-of-State Registration information (7) $.98 to $4.50 YES
Hosted Software Subscription Services (14) Categories
a. Citation Processing System Multi-Media Integration with 2
GB storage (requires AutoCITE X3 with digital camera and
voice recorder and hosted AutoISSUE)
$2,500 setup
$250/mo NO
b. Hosted Customer Facing Website for Violator View of
Citation Images with payment forms (Requires multi-media) $1,500setup
$150/mo NO
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$2,500 NO
c. Hosted Customer Facing Website for Violator Online
setup
Administrative Review Request
$350/mo
$2,500 NO
d. Hosted Website for Violator Online Administrative Hearing
setup
Request including workflow processing and document upload
$200/mo
$3,500
e. DocuPeak Hosted EDMS System with Admin Review
setup NO
Workflow Application
$350/mo
f. Citation Productivity Data Dashboard (Standard 4 data $1,500 setup NO
fields) $200Imo
g. Multi-Media -Additional Storage Capacity (5 GB) $115Imo NO
h. Online Parking Permit Renewal or Purchase Quote NO
i. Other Parking Management Document Storage and
Retrieval such as delinquency notices, payment remittance Quote NO
documents. Requires a projection of volume)
Collection Services (8)
FTB "Limited" Service 15% + $2.50 NO
FTB Full-Service 35% NO
Comprehensive Collection Services 35% YES
Civil Filing Collection Services 45% NO
Other Equipment -See Exhibit B for Complete List (9)
PC Equipment Cost + 10% Quote
10% Quote
Handheld Citation Writer -Duncan Solutions AutoCite X3 Discount
10% Quote
Parking Meters Discount
Kiosk for Self Service Quote
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2g
Automated License Plate Recognition (LPR) Equipment Quote
Cashier Module Equipment and customization (10) Quote
Other Services -Scope of Work/Quote Required (13)
Dedicated Customer Service Staff Quote
Onsite Technical Staff Quote
Custom Programming (plus travel + expenses) $110/hr Quote
Parking Permit Processing (11) Quote
Auxiliary Mail Payment Processing Services Quote
Automated License Plate Recognition Services Quote
Boot and/or Tow Program Services Quote
On-street Parking Meter Management Services Quote
On-street Parking Enforcement Services Quote
Off-street Parking Enforcement Services Quote
See notes for additional details about fees and administrative charges. Each client
agency approves a contract with the City of Inglewood to reimburse the City for the
cost of citation processing services using the billing for their service level and
volume. Client Agencies can modify their scope of services to add or terminate
individual services by issuing written change notice to ICMS.
(1) The fee for use of the AutoPROCESS System is a transaction charge per citation
processed. The rate charged is dependent on the Client Agency annual citation
volume. Determination of "volume" is based on a Client Agency's citations processed
during the prior calendar year.
(2) Rates for notices include printing, mailing and postage at the current prevailing
rate. This service fee will be adjusted to offset any increase in the standard U.S. first
class postage rate in the future. Client Agencies will be notified in advance of postal
rate changes. Client Agencies can implement "Other Notices" such as supplemental
notices, return checks, partial payments and other desired communications with
customers.
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(3) There are two levels of customer service for which a Client Agency can select:
"Customer Service" and "Administrative Support". All services provide under Customer
Service are included in Administrative Support. The following services are provided:
a. Customer Service (rate is applied to number of citations issued)
Call Center services including a toll free number for violators to call with
citation inquiries and service issues. Interactive Voice Response service for citation
inquiry and answers to FAQ's is included.
b. Administrative Support (rate is applied to number of citations issued)
Call Center services include a toll free number for violators to call with citation
inquiries and answering and resolution of disputed citations and Interactive Voice
Response service for citation inquiry and answers to FAQ's. Service also includes
correspondence services, including processing of all in-bound correspondence from
customers and coordination of Administrative Review and resolution when required.
The service includes scheduling of Administrative Hearings, (ICMS/Duncan does not
conduct hearings), and providing forms for customers correspondence.
(4) Lockbox payment processing is per payment processing charge and includes mail
handling, imaging of payment, and data entry of payment and allocation of payment to
correct outstanding citations. Funds collected will be deposited to a bank account
designated by the Client Agency. The Client Agency is responsible to notify ICMS if a
NSF check situation occurs and they wish to reinstate the amount due, plus any NSF
fee they wish to impose. The Client Agency will incur a second processing charge for
reinstated citations. The Client Agency has the option to request a charge to
customers be added to the amount due for the citation.
(5) Payment Exception Processing charge is charged on a per transaction basis if a
payment cannot be processed and must be returned with a letter. The notice letter fee
also applies when a letter is sent.
(6) ICMS/Duncan can provide the credit card merchant account and transfer funds
collected to the client's bank account. If the Client Agency provides the credit card
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merchant account, the ICMS web and IVR payment fee is reduced because the Client
Agency is responsible for credit card merchant service fees and bank charges. Clients
can authorize a convenience fee charged to customers for use of the credit card
payment service.
(7) Costs to ICMS for obtaining DMV registered owner information is billed to Client
Agencies. California is currently provided by DMV at no cost. The charges for out-of-
state registered owner's data requests vary from State to State and ranges from $.98
to $4.50 per transaction.
(8) Delinquent account collection services include skip tracing, research of registered
owners, obtaining social security numbers. Full Service includes telephone customer
call center services, return mail processing, notice printing and mailing, payment
processing and correspondence processing. Client Agencies have the option of
adopting "Collection Cost Recovery Fee" charged to add penalty to citation account
balance due to offset collection costs.
(9) ICMS offers Client Agencies the option to use discounts price schedule for
equipment, supplies and services. The equipment, supplies and services can be
quoted by the ICMS contractor Professional Account Management LLC (Duncan
Solutions). Duncan Solutions may offer Client Agencies flexible financing terms
including monthly lease-purchase pricing Prices will vary bases on number of
devices, equipment configuration, peripherals, sales tax rate, length of agreement,
shipping costs, installation costs, extended warranty cost and technical support
requirements. A confirming purchase order needs to be issued by the Client Agency to
confirm terms, pricing and services. See Exhibit B for detailed list of available items.
(10) For the implementation of the Cashier Module, the Client Agency is billed for
the cost of system customization, such as building cashiering interface. Billing is at the
custom programming hourly rate. All customization or special one-time services must
be documented in writing with a work order and cost estimate prior to initiating the
work. All reasonable out of pocket expenses and travel expenses related to this
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service will be reimbursed by the Client Agency upon submittal of receipts.
(11) AutoPROCESS System includes capability to issue and track parking permits.
Use of this module is available at no additional cost. If the Client Agency wishes to
outsource the fulfillment of parking permits and processing of payments, ICMS can
provide a proposal for these services, including purchasing of permit stock.
(12) ICMS citation processing and service fees are subject to an annual COLA
increase based on U.S. Department of Labor All Items Los Angeles-Riverside-
Orange County CA area consumer price index, with a not to exceed limitation of
3.5% per year. The COLA can be applied as of July 1, 2011 and each July 1st
thereafter.
(13) ICMS offers a number of optional services that can be provided to Client Agencies t
supplement their staffing, work on backlog and provide revenue enhancement service:
These services require a scope of work and price quote.
(14) Multi-media, workflow and dashboard systems require a price quote. The initial cost
and monthly subscription fee for hosted IT service and base data/image storage quoted is
based on projected volume for a Client Agency and their document retention plans. A
discount in the initial setup costs and monthly hosted IT subscription will be provided when a
Client Agency subscribes to two or more of the multi-media services within one purchase
agreement.
(15) The DocuPeak Correspondence Workflow System is an EDMS/BPM app platform
configured for ICMS clients to automate review and assignment of correspondence and
admin review requests. The admin review request app includes integration to
AutoPROCESS for citation suspension. The system is a hosted DocuPeak Professional
version and includes specified number of concurrent end users licenses, DocuPeak Forms,
one DocuPeak ScanBench workstation license and defined storage capacity based on
volume of transactions. Additional applications for the Department can be configured using
DocuPeak. Additional professional services to configure apps, end user licenses, and
ScanBench licenses and image/data storage capacity can also be added in the future at an
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additional cost. For image based workflow apps it is recommended that 19" to 21" inch
monitors be utilized. Monitors and scanners can be quoted.
/////
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Exhibit B -City of Inglewood -Equipment Pricing List
Professional Account Management, a Division of Duncan Solutions, Inc
Prices Effective 02/01/2011
Description LIST
PRICE ICMS
PRICE
AutoCITE X3 Citation Issuance Devices
X3L Base Handheld $3,500.00 $ 3,150.00
X3LI Unit w/ Li+ and MSM IR $3,650.00 $ 3,285.00
X3LCI Unit w/ Li+, MSM IR and Digital Camera $4,050.00 $3,645.00
X3LCIS- 1D Unit w/ Li+, MSM IR, Digital Camera and 1D Bar Code
Scanner $4,400.00 $3,960.00
X3LCIW Unit w/ Li+, NSM IR, Digital Camera and Wireless $4,600.00 $4,140.00
X3LCISW Unit w/ Li+, MSM IR, Digital Camera, Wireless and Bar Code
Scanner $4,950.00 $4,455.00
X3ML Unit w/ Li+ and Mag Stripe Reader $3,950.00 $3,555.00
X3MLC1 Unit w/ Li+, Mag Stripe Reader and Digital Camera $4,500.00 $4,050.00
X3MLS Unit w/ Li+, Mag Stripe Reader and 2D Bar Code Scanner $ 4,400.00 $3,960.00
X3MLCIS Unit w/ Li+, Mag Stripe Reader, Digital Camera, 2D Bar Code
Scanner and MSM IR $ 4,950.00 $4,455.00
X3MLCISW Unit w! Li+, Mag Stripe Reader, Digital Camera, 2D Bar
Code Scanner, MSM IR and Wireless $5,500.00 $ 4,950.00
(Future models will be provided at the same discount rate)
AutoTRAX X3 Meter Maintenance Devices
X3LT1 Unit w/ Li+, SSM IR and MSM IR $3,650.00 $3,285.00
X3LTC1 Unit w/ Li+, SSM IR, MSM IR & Digital Camera $4,200.00 $3,780.00
X3LTCIS Unit w/ Li+, SSM IR, MSM IR, Digital Camera and 1 D Bar Code
Scanner $4,550.00 $4,095.00
X3LTIW Unit w/ Li+, SSM IR, MSM IR and Wireless $4,200.00 $3,780.00
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X3LTCIW Unit w/ Li+, SSM IR, MSM IR, Digital Camera and Wireless $4,750.00 $4,275.00
X3LTCISW Unit w/ Li+, SSM IR, MSM IR, Digital Camera, Wireless and
1 D Bar Code Scanner $5,100.00 $4,590.00
(Future models will be provided at the same discount rate)
AutoCITE Accessories and Supplies
Envelope Holder -Small (X3 style ticket) $20.00 $20.00
Cover Case With Belt Clip (X3 only) $75.00 $75.00
Stylus (4 pack) $12.00 $12.00
Mag -Card Cleaners (per cleaner) $5.00 $5.00
Citation Stock (Minimum order is one 15,200 citation package. Standard
price includes white envelopes with black ink) $.15 - $.18 $.15 -
$.18
AutoCITE Charger/Multiplexers
USB Charger (6 bays) $1,000.00 $900.00
USB Charger (6 bays) Annual Maintenance $50.00 $45.00
Single User Charger Adapter
a. Must order cigarette lighter power cord or single unit charger AC
power source
b. Must specify type, X3 Lithium ion, X3 or S3 NiCad, etc. $ 150.00 $135.00
Cigarette Lighter Power Cord (X3, Se, or older) $50.00 $45.00
Single Unit AC Power Source (X3, S3, or older) $50.00 $45.00
(Future models will be provided at the same discount rate)
AutoCITE Maintenance
X3 Base Handheld $500.00 $500.00
X3L1 Unit w/ Li+ and MSM IR $500.00 $500.00
X3LC1 Unit w/ Li+, MSM IR and Digital Camera $500.00 $500.00
X3LCIS- 1 D Unit w/ Li+, MSM IR, Digital Camera and 1 D Bar Code
Scanner $500.00 $500.00
X3LCIS- 2D Unit w/ Li+, MSM IR, Digital Camera and 2D Bar Code $500.00 $500.00
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Scanner
X3LCIW Unit w/ Li+, NSM IR, Digital Camera and Wireless $550.00 $550.00
X3LCISW Unit w/ Li+, MSM IR, Digital Camera, Wireless and Bar Code
Scanner $550.00 $550.00
X3ML Unit w/ Li+ and Mag Stripe Reader $550.00 $550.00
X3MLCI Unit w/ Li+, Mag Stripe Reader and Digital Camera $550.00 $550.00
X3MLS Unit w/ Li+, Mag Stripe Reader and 2D Bar Code Scanner $550.00 $550.00
X3MLCIS Unit w/ Li+, Mag Stripe Reader, Digital Camera, 2D Bar Code
Scanner and MSM IR $550.00 $550.00
X3MLCISW Unit w/ Li+, Mag Stripe Reader, Digital Camera, 2D Bar
Code Scanner, MSM IR and Wireless $550.00 $550.00
(Future models will be provided at the same discount rate)
AutoTRAX Maintenance
X3LT1 Unit w/ Li+, SSM IR and MSM IR $500.00 $500.00
X3LTC1 Unit w/ Li+, SSM IR, MSM IR & Digital Camera $500.00 $500.00
X3LTIW Unit w/ Li+, SSM IR, MSM IR and Wireless $550.00 $550.00
X3LTCIW Unit w/ Li+, SSM IR, MSM IR, Digital Camera and Wireless $550.00 $550.00
X3LTCISW Unit w/ Li+, SSM IR, MSM IR, Digital Camera, Wireless and
1 D Bar Code Scanner $550.00 $550.00
AutoISSUE Modules
Parking Citation Issuance (.NET version)
a. Includes Task Group Manager & Scheduler $6,000.00 $5,400.00
Traffic Citation Issuance (.NET version)
a. Includes Task Group Manager & Scheduler $6,000.00 $5,400.00
Municipal Citation Issuance (.NET version)
a. Includes Task Group Manager & Scheduler $6,000.00 $5,400.00
Network Version .NET 3 user license
a. $1000 per user thereafter $3,000.00 $2,700.00
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AutoTRAX SS 2.0 -Single-Space Meter Management Module $6,000.00 $5,400.00
ACDI Wireless Communication -Basic
a. Basic communication between X3 & AI.NET only (wireless airtime not
included) $6,000.00 $5,400.00
1 D BarCode Reading (intended for Parking. Included with required
hardware) Included Included
Digital Images Included with required hardware Included Included
Voice Recordings (Included with required hardware) Included Included
Abandoned Vehicles $8,000.00 $5,400.00
Animal Violations $4,000.00 $3,600.00
AutoCLUSTER -Wireless Enforcement Module for Multispace Meters $3,000.00 $2,700.00
Barcode Printing 1D 128 A, B or C $1,000.00 $900.00
Broken Meter Reporting $1,000.00 $900.00
Code Enforcement $6,000.00 $5,400.00
Damaged Slgn Reporting $1,000.00 $900.00
Diagrams -free form, no template $2,000.00 $1,800.00
Field Investigation $4,000.00 $3,600.00
Habitual Offender Escalation $8,000.00 $7,200.00
IrDA Interface for Multi-Space Meters - SneakerNET $2,000.00 $1,800.00
Meter/Location Matrix $1,000.00 $900.00
OCR A Size 1 Printing (X3, S3, S4 & T Series) $2,000.00 $1,800.00
Officer Activity Logging $1,000.00 $900.00
Parking Permit Cross Reference $1,000.00 $900.00
Public Contacts $4,000.00 $3,600.00
Search Only Mode $1,000.00 $900.00
Signature Capture (Officer) $2,000.00 $1,800.00
Signature Capture (Violator) $2,000.00 $1,800.00
Time Limit Marking $1,000.00 $900.00
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Transit Violations $6,000.00 $5,400.00
Visitor Information $1,000.00 $900.00
Warnings Tracking $2,000.00 $1,800.00
Wireless Real-Time Hotsheet Look-up Module $2,000.00 $1,800.00
Wireless Ticket upload Software Module $2,000.00 $1,800.00
Any interface to other systems based on quote
AutoISSUE Maintenance
Parking Citation Issuance (.NET version)
a. Includes Task Group Manager & Scheduler $600.00 $600.00
Traffic Citation Issuance (.NET version)
a. Includes Task Group Manager & Scheduler $600.00 $600.00
Municipal Citation Issuance (.NET version)
a. Includes Task Group Manager & Scheduler $600.00 $600.00
Network Version .NET 3 user license
a. $100 per user thereafter $300.00 $300.00
AutoTRAX SS 2.0 -Single-Space Meter Management Module $600.00 $600.00
ACDI Wireless Communication -Basic
a. Basic communication between X3 & AI.NET only (wireless airtime not
included) $600.00 $600.00
1 D BarCode Reading (Intended for Parking. Included with required
hardware) Included Included
Digital Images (Included with required hardware) Included Included
Voice Recordings (Included with required hardware) Included Included
Abandoned Vehicles $600.00 $600.00
Animal Violations $400.00 $400.00
AutoCLUSTER -Wireless Enforcement Module for Multispace Meters $300.00 $300.00
Barcode Printing 1D 128 A, B or C $100.00 $100.00
Broken Meter Reporting $100.00 $100.00
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Code Enforcement $600.00 $600.00
Damaged Sign Reporting $100.00 $100.00
Diagrams -free form, no template $200.00 $200.00
Field Investigation $400.00 $400.00
GIS Reporting Module $600.00 $540.00
GPS Tracking Module )only for wireless handhelds) $600.00 $540.00
Habitual Offender Escalation $800.00 $800.00
IrDA Interface for Multi-Space Meters - SneakerNET $200.00 $200.00
Meter/Location Matrix $100.00 $100.00
OCR A Size 1 Printing (X3, S3, S4 & T Series) $200.00 $200.00
Officer Activity Logging $100.00 $100.00
Parking Permit Cross Reference $100.00 $100.00
Public Contacts $400.00 $400.00
RFID Permit Module (currently only offered on PDS's) $500.00 $500.00
Search Only Mode $100.00 $100.00
Signature Capture (Officer) $200.00 $200.00
Signature Capture (Violator) $200.00 $200.00
Time Limit Marking $100.00 $100.00
Transit Violations $600.00 $600.00
Visitor Information $100.00 $100.00
Warnings Tracking $200.00 $200.00
Wireless Real-Time Hotsheet Look-up Module $180.00 $180.00
Wireless Ticket Upload Software Module $200.00 $200.00
Any interface to other systems based on quote
Multi-Space Meters
Duncan Pay by Space Meters
VM Meter (Steel, Standard Powder-Coat, Coin only, including
mechanical locks and intelligent cashbox) $3,690.00 $3,321.00
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VS Meter (Stainless Steel, Standard Powder-Coat, Coin only, including
mechanical locks and intelligent cashbox) $4,890.00 $4,401.00
VS Meter (Stainless Steel, 316-grade natural finish, Coin only, including
mechanical locks and intelligent cashbox) $5,690.00 $5,121.00
Pay by Space New Meter Options
Wireless Communications Module (GPRS) Fitted $790.00 $711.00
Hybrid Card Reader Module Fitted $450.00 $405.00
Smart Card Interface Module Fitted $290.00 $261.00
Anti Probe Device Fitted $350.00 $315.00
Enforcer (flipdot) Module Fitted $350.00 $315.00
Green Cell Battery $90.00 $81.00
Surface Mount Meter Installation kit $190.00 $171.00
Cash Key Payment Module $1,500.00 $1,350.00
Cash key Reload Module $2,500.00 $2,250.00
Vehicle Sensing Module (includes Gateway) $600.00 $540.00
Green Cell Battery $90.00 $81.00
Winterization Kit (Includes C-Cell battery Booster) $450.00 $405.00
Mains Power Kit $500.00 $450.00
Solar Panel w/built in antenna $550.00 $495.00
Surface Mount Meter Installation Kit $190.00 $171.00
Surface Mount Installation Kit w/ Protective Skirt (Steel, Powder-Coated) $275.00 $247.50
Surface Mount Installation Kit w/ Protective Skirt (Stainless Steel,
Powder-Coated) $355.00 $ 319.50
Surface Mount Installation Kit w/ Protective Skirt (Stainless Steel, 316-
grade natural finish) $450.00 $405.00
Electronic Vault Lock -Medeco Nexgen $230.00 $207.00
Electronic Head Lock -Medeco Nexgen $230.00 $207.00
Pay-at-Meter Software License Fee $2,000.00 $1,800.00
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(Future models will be provided at the same discount rate)
Duncan Pay and Display Meter
MX Meter (Stainless Steel, Standard Powder-Coat, Coin-only, including
integrated solar panel, rechargeable battery, top door decal, mechanical
locks and keys) $7,260.00 $6,534.00
(Future models will be provided at the same discount rate)
Pay and Display New Meter Options
Wireless Communications Module (GPRS) Fitted $790.00 $711.00
Card Reader Module Fitted $450.00 $405.00
Silver Intelligent Cash Box -Standard $450.00 $405.00
Fiber Ticket Roll $65.00 $58.50
Poly Thermal Ticket Paper Roll $85.00 $76.50
Installation Kit- Subterranean $150.00 $135.00
Battery Charger $290.00 $261.00
Decal -lower door (standard design) $90.00 $81.00
(Future models will be provided at the same discount rate)
AutoTRAX (Multi-space Meter Mgt System)
Access 8 Communication (per Meter/per Month) may vary depending on
length of contract and current 3rd party service provider pricing $40.00 $40.00
(Future models will be provided at the same discount rate)
Duncan Multi-space Miscellaneous
Fascia (Rate Card) Creation (Per Rate Card) $20.00 $20.00
Fascia (Rate Card) Design Modification Fee $60.00 $60.00
Stamark - 1 Digit $24.00 $24.00
Stamark - 2 Digit $48.00 $48.00
Stamark - 3 Digit $72.00 $72.00
Stamark Arrow $11.00 $11.00
3M Primer $99.00 $99.00
Page 8 of 10
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Pole mounted Space Marker -Sleeve (2 spaces per marker) $17.00 $15.30
Pole mounted Space Marker -Assembly (2 spaces per marker) $90.00 $81.00
Intelligent Cash Box Reader Station $1,800.00 $1,620.00
Technician's Infra-Red ID Key $290.00 $261.00
mPARK Establishment (per Meter) $50.00 $50.00
mPARK Access Fee (per Meter/per Month) $5.00 $5.00
mPARK Transaction Fee (per transaction) Greater of 6% or $0.15
mPARK Service Fee (per transaction) -Motorist fee $0.25 $0.25
Credit Card Processing Gateway (per transaction) Volume dependent
Gateway and Sensor Equipment, Confguration, Integration and Services
(Must be quoted separately on a per project basis) Quote
Multi-space Maintenance Fees
Annual Support Fee (Per meter per year) $150.00 $150.00
Single-Space Meters
Duncan Meter Products
EAGLE STANDARD, NO CASHKEY RECEPTACLE $149.95 $134.96
EAGLE CASHKEY $174.95 $157.46
EAGLE 2100 (WITH CARD READER) $184.95 $166.46
EAGLE 2100 (W/O CARD READER) $174.95 $157.46
(Future models will be provided at the same discount rate)
Duncan Housing Products
MODEL 76 SINGLE HOUSING COMPLETE $199.00 $179.10
MODEL 70 VIP SINGLE HOUSING COMPLETE $223.00 $200.70
MODEL 80 VIP SINGLE HOUSING COMPLETE $290.00 $261.00
MODEL 90 VIP SINGLE HOUSING COMPLETE $229.00 $206.10
MODEL 90 VIP DUPLEX HOUSING COMPLETE $455.00 $409.50
MODEL 95 VIP SINGLE HOUSING COMPLETE $316.00 $284.40
MODEL 95 VIP DUPLEX HOUSING COMPLETE $563.00 $506.70
Page 9 of 10
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AutoPROCESS Cashiering Equipment
POS Cash Register System (PC, Display Pole, Cash Drawer, Credit
Card Reader, Receipt Endorsement Printer) $2,850.00 $2,850.00
POS Cash Register System Annual Maintenance $780.00 $780.00
Laser Printer with USB Cable $325.00 $325.00
Cashiering Barcode Reader $250.00 $250.00
AutoPROCESS Programming/Customization/Interfaces
Labor per hour (plus travel costs and expenses) $125.00 $110.00
Notes:
1. Programming/Customization/Interfaces charges will be quoted on a project specific basis
based on hourly rate, plus out of pocket travel and expenses.
2. Prices quoted do not include installation charges, shipping costs, project management
fees, configuration fees and/or specialized customization charges which will be quoted on a
project specific basis.
3. Prices quoted do not include any applicable taxes.
4. Sales tax rates will be quoted to point of delivery.
5. Equipment and supplies may be substituted for new releases, models and upgrades to
this list if price is offered at a discount equal or greater than the discount on the item it is
replacing.
6. Additional equipment and services not included in this price list will be quoted separately
on a project specific basis.
7. Duncan reserves the right to modify the provided price list(s) on a quarterly basis starting
three months after all clients are implemented with AutoProcess System and will submit such
revised pricing to the City's Contract Administrator for review and approval.
/////
Page 10 of 10
'` ~p LY.y O
~'~~~~~ d AGENDA STAFF REPORT
~~+#~
~LIFO4~
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City ManayC~lC
Q~ ~~1
PREPARED BY: Perry Brents, Director of Recreation and Community Services
SUBJECT: Summer Food Service Agreement
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
THE MAYOR TO EXECUTE THE AGREEMENT BETWEEN THE CITY OF LYNWOOD
AND THE LYNWOOD UNIFIED SCHOOL DISTRICT TO PROVIDE MEALS FOR THE
SUMMER FOOD SERVICE PROGRAM".
Background:
For the past twenty years, the City of Lynwood has been a local sponsoring agency for
the Summer Food Service Program funded through a reimbursement grant received
from the State Department of Education (DOE). Costs for meals are at a fixed rate
provided by the United States Department of Agriculture (USDA). Food provided for
the program must come from a certified Vendor who is approved by the DOE and the
USDA.
Discussion & Analysis:
Lynwood Unified School District (LUSD) is approved and certified by the USDA as a
Vendor for the Summer Food Service Program to operate during the summer months
when children are out of school, June, July, August and September. Sites include all of
the schools in the LUSD as well as any/all sites agreed upon by the City and LUSD.
The Agreement between the City and LUSD seeks to provide meals for Breakfast from
9:00 A. M. - 9:45 A.M. and Lunch from 12:30 P.M. - 1:30 P.M. at two sites, including the
Lynwood Youth Center and Burke-Ham Park. If agreed upon, the Summer Food
Service Program would operate from June 13, 2011 through September 9, 2011.,__
ITEM
I
Fiscal Impact:
The cost to operate the program is estimated at $78,650. The City has annually made a
provision in the general fund to account for this expense over the past 20 years. The
total cost includes food along with a percentage of staff time to operate the program. All
eligible costs are reimbursed through the Summer Food Service Grant.
Coordinated With:
City Attorney
Finance Department
2
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT BETWEEN THE CITY
OF LYNWOOD AND THE LYNWOOD UNIFIED SCHOOL DISTRICT TO PROVIDE
MEALS FOR THE SUMMER FOOD SERVICE PROGRAM
WHEREAS, the City of Lynwood and the Lynwood Unified School District have
partnered to present the Summer Food Service Program for the past twenty years; and
WHEREAS, food provided for the program must come from a certified Vendor
who is approved by the California State Department of Education (DOE) and the United
States Department of Agriculture (USDA); and
WHEREAS, the Lynwood Unified School District is approved for Summer school
feeding and is certified by the USDA as a Vendor for the Summer Food Service
Program; and
WHEREAS, upon agreement, the Lynwood Unified School District would be the
Vendor agency responsible for providing meals to the City of Lynwood's Summer Food
Service Program; and
WHEREAS, the cost to operate the program estimated at $78,650, is entirely
reimbursed to the City by the Department of Education through the Summer Food
Service Grant.
NOW, THEREFORE, THE CITY OF LYNWOOD DOES HEREBY FIND,
ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The Mayor is authorized to execute the agreement between the City
of Lynwood and the Lynwood Unified School District to provide meals during the months
of June through September 2011.
Section 2. This Resolution shall take effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED THIS 17th day of May 2011.
Aide Castro, Mayor
3
ATTEST:
Maria Quinonez, City Clerk
Roger L. Haley, City Manager
APPROVED AS TO FORM
APPROVED AS TO CONTENT:
Fred Galante, City Attorney Perry Brents, Director
Recreation & Community Services
STATE OF CALIFORNIA }
}
COUNTY OF LOS ANGELES }
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing Resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held at City Hall on the 17th day of May 2010, and passed
by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN;
Maria Quinonez, City Clerk
STATE OF CALIFORNIA }
}
COUNTY OF LOS ANGELES }
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and foregoing is a full, true and
correct copy of Resolution No.
on file in my office and that said
Resolution was adopted on the date and by the vote therein stated.
Dated this 17th day of May, 2011
Maria Quinonez, City Clerk
5
AGREEMENT
THIS AGREEMENT is made and entered into as of the 24th day of May 2011 by and
between the CITY OF LYNWOOD, A MUNICIPAL CORPORATION ("SPONSOR") and
the LYNWOOD UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY
("VENDOR") pursuant to Resolution No. of the City Council of the City of
Lynwood adopted at its meeting held on the 17 day of May 2011 and a minute order of
the Board of Education of the Lynwood Unified School District of Los Angeles County
adopted at its meeting held on the 24th day of May, 2011.
RECITALS
I. This Agreement is made with reference to the following facts and objectives.
A. The United States Department of Agriculture (USDA) has made funds
available for a Summer Food Service Program to provide meals at no cost to
eligible children.
B. Sponsor has entered into an agreement with the California Department of
Education to provide for the Administration of the Program.
C. Sponsor desires to enter into an Agreement with Vendor for the preparation
of meals pursuant to and in implementation of the Program.
D. Vendor has a food service facility possessing the skilled personnel and
equipment necessary for the preparation of such meals.
II. MUTUAL OBLIGATIONS
A. VENDOR TO PREPARE. Vendor agrees to prepare and place in containers
provided by Sponsor such meals described hereinafter as Sponsor may order
from Vendor in the manner hereinafter as specified for the Program. Vendor
warrants that all meals prepared by it will be wholesome, suitable for human
consumption and that Vendor shall meet all specifications and obligations
under the existing regulations of the USDA, or as amended, as are pertinent
or applicable to the Program ("Regulations").
B. CONSIDERATION. In consideration of the satisfactory performance of
Vendor's obligations pursuant to this Agreement, Sponsor shall pay to Vendor
the sum of $3.24 for each lunch and $1.85 for each breakfast prepared for
service at locations within the City of Lynwood. The quantity shall not exceed
three hundred (300) of each meal daily except as may be mutually agreed
upon by Sponsor and Vendor. Sponsor's ordering of a quantity in excess of
meals daily and Vendor's providing thereof shall constitute such mutual
agreement. In no event shall Sponsor be liable or be required to pay for any
meals which fail to meet the requirements of the regulations, including those
pertaining to USDA nutritional requirements, such as meals of poor quality,
unwholesome or spoiled meals or portions thereof or damaged meals or
meals which otherwise fail to meet the requirements set forth in this
Agreement (when all required meal components are served by the Sponsor).
6
C. PAYMENTS. Vendor expressly agrees that payment of such meals provided
under this Agreement shall be made by Sponsor within sixty (60 days) after
billing period. It is understood that the USDA assumes no liability for
payment of differences between the number of meals delivered/prepared by
Vendor and the number of meals served by the Sponsor that are eligible for
reimbursement.
ORDERING OF MEALS AND DELIVERY
A. ORDERING. Sponsor shall order from Vendor on a daily basis such number
of meals as are needed three (3) days in advance of service at the location
within the City of Lynwood. Each daily order may be increased or decreased
by Sponsor only upon notice given to Vendor no later than 1:00 p.m. on the
day prior to the day upon which such increase or decrease is to take effect.
B. PICK UP AND DELIVERY. Sponsor agrees to deliver all meals prepared for
service at locations within the City of Lynwood on the day of the actual service
of such meals. All breakfasts and lunches shall be available for pick-up by
Sponsor at Vendor's loading dock no earlier than 8:15 a.m. and no later than
9:15 a.m. for breakfasts and lunches no earlier than 10:30 a.m. and no later
than 11:45 a.m. on the day of service. Times may be adjusted with consent of
both the Vendor and Sponsor.
IV. PREPARATION OF MEALS
A. Vendor agrees to provide different menus daily to prevent monotony in meals.
B. BREAKFAST. All breakfasts shall consist of the required number of the
following components:
1. Eight (8) ounces of fluid milk.
2. One-half (1/2) cup of vegetables or fruits, or full-strength or fruit-
strength vegetable or fruit juice.
3. One (1) slice bread or equivalent made of whole grain or enriched
flour or meal, or three-quarters (3/4) cup of cooked cereal.
B. LUNCHES. All lunches shall meet the requirements of a USDA
reimbursable lunch, described generally as follows:
1. Eight (8) ounces fluid milk.
2. Two (2) ounces (edible portion as served) of meat or meat alternate
(fish, cheese or one (1) egg, one-half (1/2) cup cooked dry beans or
peas, or four (4) tablespoons of peanut butter), or an equivalent.
3. Three-fourths (3/4) cup of two (2) or more fruits and/or vegetables.
A serving of full-strength fruit juice may be counted to meet no
more than three-eighths (3/8) cup of this requirement.
4. One (1) slice of bread or equivalent made of whole grain or
enriched flour or meal.
C. PACKAGING.
1. Meals shall be packaged in a plastic bag or wrapped box by
Sponsor.
2. Each unit shall be capable of holding meals at a temperature of 32
degrees minimum not to exceed 45 degrees maximum, for a period
of three (3) hours.
3. All sandwiches shall be individually wrapped and sealed.
4. An eight (8) ounce carton of milk shall be supplied with each meal.
D. MENU CYCLE. Vendor shall provide lunches in accordance with menu cycle
mutually agreed upon in writing which may be repeated for the duration of the
program. Vendor shall provide hot lunches a minimum of three (3) times per
week throughout the Program as ordered by Sponsor.
V. GENERAL FOOD HANDLING REQUIREMENTS
A. FOOD ANALYSIS. At the discretion of the Vendor, and at its own
expense, a random sampling of meals shall be sent to a recognized
laboratory for analysis of portions, bacteria, coliform and plate counts.
B. HEALTH REGULATION. All applicable health regulations will be adhered to
by Vendor at all times. Sponsor, state and federal program authorities shall
have the right to inspect Vendor's premises and request formal inspections by
health officials if deemed necessary. Failure to comply with applicable health
requirements shall result in the termination of this Agreement.
C. PERMITS. Food handler's permits shall be required in accordance with
applicable requirements. Vendor shall have the responsibility to ensure that
its employees observe sanitary food handling practices.
D. HOLDING FACILITIES AND PACKAGING MATERIAL. Sponsor shall provide
satisfactory holding facilities such as Styrofoam containers. Packaging
material shall be of strength sufficient to prevent crushing of food. QUALITY
STANDARD. Quality standards shall adhere to state and local specifications,
and all meat by-products shall come from plants inspected under afederally-
approved inspection program.
E. TRANSPORTING AND FOOD SERVICE EQUIPMENT. All
transporting and other food services equipment shall be cleaned and
sanitized on a daily basis. If the condition of boxes becomes unacceptable
for food handling, the Sponsor agrees to replace containers.
F. PACKING OF MEALS. Each individual meal (including beverage and fresh
fruit) shall be unitarily packaged by Sponsor. Vendor meals shall be packaged
in bulk. Sponsor shall see that all components are served. Breakfast and
lunch will be identified separately.
G. PREPARATION AND ASSEMBLY OF MEALS. Meals shall be prepared
under properly controlled temperatures. Assembly should include necessary
eating utensils, napkins, condiments, etc. Assembled meals shall be held in
properly refrigerated and/or heated areas that meet sanitation standards.
Samples of finished meal packages in accordance with menus provided, shall
8
be approved by Sponsor and there shall be no deviation from the packaging
presented and approved.
I. PRODUCTS. All products shall be manufactured and assembled in a USDA or
County of Los Angeles Health Department approved and inspected plant not
more than twenty-four (24) hours prior to delivery. Vendor shall furnish upon
request and at Sponsor's expense a microbial analysis, a chemical analysis
and flavor analysis.
J. DONATION FOODS. USDA donation foods will be utilized as practical in the
program and in availability from the state.
K. MEALS. Vendor shall supply complete meals only. If any portion of meal is
undeliverable, unacceptable or missing, Sponsor shall disallow payment of
total meal unless the missing components are provided before serving.
L. VERIFICATION. Verification of the number of boxes, as well as the number of
meals in each box, shall be made by Sponsor on the Vendor's dock at the
time of loading.
VI. RECORDS
A. MONTHLY RECORDS. In addition to any other records, books, statements
or invoices required to be kept by Vendor pursuant to this Agreement, Vendor
shall maintain such records (supported by invoices, receipts or other
documenting evidence) as Sponsor will need to meet its responsibilities.
Such information shall be reported by the Vendor to the Sponsor within ten
(10) days.
B. KEEPING OF RECORDS. Vendor shall keep full and accurate records in
connection with the meals covered by this Agreement. All such records shall
be kept on file for three (3) years after the end of federal fiscal year to which
they pertain or any other period which the Secretary of Agriculture may from
time to time designate. Sponsor or the auditors of USDA/California
Department of Education, upon request, shall have access to all such records
for audit and review at a reasonable time and place. Sponsor's authorized
representatives and the representatives of USDA/California Department of
Education shall have the right to conduct on-site review of the food service
operation.
VII. GENERAL PROVISIONS
A. TERM AND TERMINATION. The term of this agreement shall commence
June 13, 2011 and shall terminate September 9, 2011, provided, however,
that either Sponsor or Vendor may terminate this agreement by giving to the
other party at least seventy-two (72) hours prior written notice thereof. Meals
will be served Monday through Friday (except July 4 and September 5, 2011,
where applicable to legal Holidays).
B. CONTINGENT OF STATE/FEDERAL AGREEMENTS.
Sponsor and Vendor understand and agree that this agreement is contingent
upon the execution of underlying agreements with the United States
Department of Agriculture or agencies thereof. Consequently, neither
9
Sponsor nor Vendor shall have obligation to perform, and this agreement
shall be of no force and effect until such time as such underlying agreements
have been duly executed. Upon demand, Sponsor shall supply Vendor with
copies thereof.
C. HOLD HARMLESS. Vendor agrees to indemnify and hold harmless Sponsor,
its agents, employees and officers against any and all claims, demands,
damages, liabilities, costs, suits or expenses, arising out of any act or
omission of any officer, agent or employee of Sponsor or resulting from the
condition of any property owned or controlled by Sponsor. Sponsor agrees to
indemnify and hold harmless Vendor, its agents, employees and officers
against any and all claims, demands, damages, liabilities, cost, suits, or
expenses arising out of any act or omission of any officer or employee of
Vendor or resulting from the condition of any property owned or controlled by
Vendor.
D. STATUS OF VENDOR. Neither Vendor nor any of its officers, employees or
agents are, nor shall they be deemed for any purpose, employees of Sponsor
nor shall they be entitled to any rights, benefits or privileges of Sponsor's
employees.
E. NON-ASSIGNMENT/SUBCONTRACTORS. This Agreement is non-
assignable without prior written consent of Sponsor's City Council. Any
attempt by Vendor to assign any of its duties, obligations and responsibilities
shall be void and shall render this Agreement void forthwith.
F. TIME OF ESSENCE. Time is of the essence in the performance of Vendor of
its obligation hereunder.
G. REMEDY FOR NON-PERFORMANCE. In the event Vendor fails to
perform any or all of the tasks required by this Agreement, Sponsor
reserves the right to perform such tasks not performed by Vendor.
Vendor shall be liable to Sponsor for all reasonable costs incurred in
such performance. Sponsor shall not exercise any remedy available upon the
occurrence of Vendor's failure to perform until:
1. Written notice specifying anylall items of non-performance is
given to Vendor; and
2. Vendor shall have failed to correct the specified items of
non-performance within forty-eight (48) hours of notice
thereof.
H. ADMINISTRATION. Any other designee(s) of the City Manager is authorized
and directed for and on behalf of the City, to administer this Agreement and
all related matters; and any decision of the City Manager or his designee(s) in
connection herewith shall be final.
I. NOTICES. Unless otherwise required by the context of specific provision of
this Agreement, all notices or communications hereunder shall be in writing
and shall be deemed duly given if personally delivered or mailed first class,
postage prepaid to the following addresses:
10
ATTENTION: PERRY BRENTS
To: Sponsor: City of Lynwood
Recreation and Community Services
11301 Bullis Road
Lynwood, CA 90262
ATTENTION: OFFICE OF BUSINESS SERVICES
To Vendor Lynwood Unified School District
11321 Bullis Road
Lynwood, CA 90262
SPONSOR:
City of Lynwood, a Municipal Corporation
BY:
Attest:
BY:
Aide Castro, Mayor
Maria Quinonez, City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
VENDOR:
Date
Roger L. Haley, City Manager
APPROVED AS TO CONTENT:
Perry Brents, Director
Recreation & Community Services
Lynwood Unified School District of Los Angeles County
BY:
Superintendent Date
Lynwood Unified School District
11
~~~$ AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manager ^
J_J~~
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Works/City Engineer
Paul Nguyen, P.E., Capital Improvement Program Manager
SUBJECT: Mona Boulevard Improvement Project
Project Approval and Funds Appropriation
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE IMPROVEMENTS OF MONA BOULEVARD, AUTHORIZING THE PAYMENT
NOT-TO-EXCEED $68,800 TO THE COUNTY OF LOS ANGELES AND
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO MAKE THE NECESSARY
FUNDS APPROPRIATION AND TRANSFER FOR SAID PROJECT".
Background:
The easterly half of Mona Boulevard between Imperial Highway and approximately 200
feet south of 120th Street is located in the City limits. The other half of the street is
located in the un-incorporated area of Los Angeles County. This street is in need of
improvements, which includes pavement rehabilitation and concrete improvements.
Staff has received a notification from the County that it is in the process of preparing the
improvement plans for the entire street that includes the City's street portion. The
participation cost for the City of Lynwood in this project is estimated at $68,800.
Discussion & Analysis:
As a common practice in the past, participation in aneighboring-agency-administered
project is an efficient way to improve city streets and other infrastructures. Staff is
recommending that the City participates in this County administered project and pay the
County for the City's share of the cost.
~z
Fiscal Impact:
The total cost for the project is estimated at $86,000, which includes a $68,800 payment
to the LACPWD for the City's share of the construction cost and $17,200 of construction
contingencies and construction administration and inspection costs.
The project is currently unfunded and is not included in the FY 2010-11 Capital
Improvement Program. Staff has identified available un-appropriated AB2928 funds
that can be used for this project.
Coordinated With:
City Attorney's Office
Finance Department
City Clerk's Office
z
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE IMPROVEMENTS OF MONA BOULEVARD, AUTHORIZING THE PAYMENT
NOT-TO-EXCEED $68,800 TO THE COUNTY OF LOS ANGELES AND
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO MAKE THE NECESSARY
FUNDS APPROPRIATION AND TRANSFER FOR SAID PROJECT
WHEREAS, the easterly half of Mona Boulevard located within the city limits is in
need for improvements; and
WHEREAS, the Los Angeles County (County) is implementing an improvement
plan to improve the westerly half of said street located within theirjurisdiction; and
WHEREAS, the County has offered the City the opportunity to participate in their
project on the basis of shared cost, which has been estimated at $68,800; and
WHEREAS, the total project cost has been estimated at $86,000; and
WHEREAS, staff has identified the available un-appropriated AB2928 funds that
can be used to pay for said cost.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That the City Council approves the Mona Boulevard Improvement
Project.
Section 2. That the City Council authorizes the payment of $68,800 to the Los
Angeles County Public works Department for the City's shared cost.
Section 3. That the City Manager or designee is authorized to make the
following funds appropriations and transfers:
FROM
TO
Un-appropriated AB2928 Funds Mona Boulevard Improvement Project
$86,000 $86,000
Section 4. This resolution shall take effect immediately upon its adoption.
Section 5. The City Clerk shall certify as to the adoption of this City Council
Resolution.
3
PASSED, APPROVED and ADOPTED this 17th day of May, 2011.
Aide Castro
Mayor
ATTEST:
Maria Quinonez
City Clerk
Roger L. Haley
City Manager
APPROVED AS TO FORM
Fred Galante
City Attorney
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
20, and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of , 20_
City Clerk, City of Lynwood
5
1
`~~#~,~ AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manama
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Wor s /City Engineer
Josef Kekula, Civil Engineering Associate
Albert Espinoza, Administrative Analyst III
SUBJECT: Approval of Application for Round Two Statewide Park Program
Grant Funds (Prop 84) Yvonne Burke-John D. Ham Park
(Community Center)
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE APPLICATION FOR ROUND TWO STATEWIDE PARK PROGRAM GRANT
FUNDS."
Background:
On November 7, 2006, California voters passed Proposition 84. This proposition
authorized $5.4 billion to Water Quality, Safety and Supply, Flood Control, Natural
Resource Protection, and Park Improvements. It is estimated that $368 million will be
earmarked to the Statewide Park Program and the funding will be available through the
Sustainable Communities and Climate Change Reduction portion of Proposition 84. In
February of 2010 the City applied for the first round of park improvement funds, but was
not successful.
Discussion & Analysis:
Staff is requesting authorization to submit the grant application package for round two
funds to the State of California, Department of Parks and Recreation, Office of Grant
and Local Services. The City grant application requests a total maximum amount of $5
million for the construction of a new community center at the Yvonne Burke-John D.
Ham Park. There are no matching funds required for this grant. Attachment A is the
application form; the grant package which fully describes the project is being prepared.
j3
Fiscal Impact:
There is no fiscal impact to the City from the action recommended in this report.
Coordinated With:
City Manager's Office
City Attorney's Office
Finance Department
RESOLUTION NO:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE APPLICATION FOR ROUND TWO STATEWIDE PARK PROGRAM GRANT
FUNDS
WHEREAS, the State Department of Parks and Recreation has been delegated
the responsibility by the Legislature of the State of California for the administration of
the Statewide Park Program, setting up necessary procedures governing the
Application; and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the applicant, City of Lynwood, to certify by resolution the approval
of application(s) before submission of said application(s) to the State; and
WHEREAS, the City applied for and did not receive any round one funds for the
Yvonne Burke-John D. Ham Park Community Center project; and
WHEREAS, the City will enter into a contract with the State of California to
complete the grant scope project.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY OF LYNWOOD
DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. Approves the filing of an application for round two Statewide Park
Program Grand Funds for the Yvonne Burke-John D. Ham Park Community Center.
Section 2. Certifies that the City has or will have available, prior to
commencement of any work on the project included in this application, the sufficient
funds to complete the project.
Section 3. Certifies that the City has or will have sufficient funds to operate and
maintain the project(s); and
Section 4. Certifies that the City has reviewed, understands, and agrees to the
General Provisions contained in the contract shown in the Grant Administration Guide;
and
Section 5. Delegates the authority to the City's Director of Public Works/City
Engineer to conduct all negotiations, sign and submit all documents, including, but not
limited to applications, agreements, amendments, and payment requests, which may
be necessary for the completion of the grant scope; and
Section 6. Agrees to comply with all applicable federal, state and local laws,
ordinances, rules, regulations and guidelines; and
3
Section 7. This resolution shall take effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 17th day of May, 2011.
Aide Castro
Mayor
ATTEST:
Maria Quin6nez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
1, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of ,
City Clerk, City of Lynwood
s
0
State of California-The Resources Agency
DEPARTMENT OF PARKS AND RECREATION
Statewide Park Development and Community Revitalization Program of 2008
Project Application Form
PROJECT NAME Requested GRANT Amount $ 5,000.000
Yvonne Burke-John D. Ham Park Community Center
Other Funding Sources $
PROJECT PHYSICAL ADDRESS (including zip code) Estimated TOTAL PROJECT COST $ 5,000,000
11832 Atlantic Avenue, Lynwood, CA 90262 Nearest Cross Street County of Project Location
Atlantic Avenue Carlin Avenue
GRANT APPLICANT (entity applying for the grant) GRANT APPLICANTS Malling Address
City of Lynwood 11330 Bullis Road
Lynwood, CA 90242
AUTHORIZED REPRESENTATIVE AS SHOWN IN RESOLUTION OR CERTIFICATION LETTER
G. Daniel Ojeda, P.E. dojeda@lynwood.ca.us 310 _ 603 0220 Ext . 2 s7
Name (typed or printed) and Title Email address Phone
DIRECTOR/PRESIDENT/CEO
G. Daniel Ojeda, P.E. dojeda@lynwood.ca.us 310 _603 0220 Ext . 287
Name (typed or printed) and Title Email address Phone
DAY-TO-DAY CONTACT for ADMINISTRATION of the GRANT (if different from AurHORIZEO REPRESENranvE)
G. Daniel Ojeda, P.E. dojeda@lynwood.ca.us 310 _ 603 _ 0220 Ext . 287
Name (typed orprinted) and Title Email address Phone
FOr ACQUISITION: FOf DEVELOPMENT:
Total land acquired will be _ acres Total acreage of the PARK will be
Acres to be acquired in fee simple by Applicant (include land to be acquired if applicable)
10 Acres owned in fee simple by Applicant
Acres to be acquired in other than fee simple
(attach explanation) Acres available under a year lease or
easement.
GRANT SCOPE: I represent and warrant that this APPUCnrION PACKET describes the intended use of the requested
GRANT f0 Complete the RECREATION FEATURES and MAJOR SUPPORT AMENITIES listed In the attached GRANT SCOPE/COSt
Estimate Form. I declare under penalty of perjury, under the laws of the State of California, that the information
contained in this APPLICATION PACKET, including required attachments, is accurate.
Slgnatllre AUTHORIZED REPRESENTATIVE as ShOWn In R2SOIUf10n Date
Print Name
Title
Version 22010
Attachment A
'mt36
~~,r=
~` AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manager'~`~ ~~
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public WoZcs /City Engineer
Albert Espinoza, Administrative Analyst III
SUBJECT: Establishing a Regional Alliance to Comply with SB X7-7, the
Water Conservation Act of 2009
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
AND APPROVING A LETTER OF AGREEMENT BETWEEN AND AMONG THE
CITIES OF DOWNEY, HUNTINGTON PARK, LAKEWOOD, LONG BEACH,
LYNWOOD, NORWALK, PARAMOUNT, PICO RIVERA, SANTA FE SPRINGS,
SIGNAL HILL, SOUTH GATE, VERNON, WHITTIER, AND PICO WATER DISTRICT
FOR ESTABLISHING A REGIONAL ALLIANCE TO COMPLY WITH SB X7-7, THE
WATER CONSERVATION ACT OF 2009".
Background:
The Water Conservation Act of 2009 (SB X7-7) set a goal of achieving a 20% reduction
in statewide urban per capita water use by the year 2020 and requires urban water
retailers to seta 2020 urban per capita water use target. SB X7-7 provides that urban
water retailers may plan, comply and report on a regional basis, individual basis, or
both. It is in the City's best interest to participate in the Regional Alliance.
Discussion & Analysis:
The Parties to this Letter Agreement (see Exhibit "A") includes the Cities of Downey,
Huntington Park, Lakewood, Long Beach, Lynwood, Norwalk, Paramount, Pico Rivera,
Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier, and Pico Water District.
These cities are eligible to forma "Regional Alliance" pursuant to the California
Department of Water Resources Methodologies for Calculating Baseline and
Compliance Urban Per Capita Water Use (DWR Methodologies) because the Parties
are recipients of water from a common wholesale water supplier, Central Ba
Municipal Water District. They are also a part of an Integrated Regional War
(ITEM
I
Management (IRWM) planning area, for the Gateway Region IRWM. The Parties wish
to establish a Regional Alliance for purposes of complying with SB X7-7.
Fiscal Impact:
There is no fiscal impact to the City from the action recommended in this report.
Coordinated With:
City Attorney's Office
City Manager's Office
Finance Department
2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING AND APPROVING A LETTER OF AGREEMENT BETWEEN AND
AMONG THE CITIES OF DOWNEY, HUNTINGTON PARK, LAKEWOOD, LONG
BEACH, LYNWOOD, NORWALK, PARAMOUNT, PICO RIVERA, SANTA FE
SPRINGS, SIGNAL HILL, SOUTH GATE, VERNON, WHITTIER, AND PICO WATER
DISTRICT FOR ESTABLISHING A REGIONAL ALLIANCE TO COMPLY WITH SB
X7-7, THE WATER CONSERVATION ACT OF 2009
WHEREAS, Senate Bill X7-7, the Water Conservation Act was signed into law in
2009; and
WHEREAS, the Water Conservation Act of 2009 sets a goal for urban water
suppliers to reduce per capita water use by 20 percent by the year 2020; and
WHEREAS, the City desires to participate in a regional alliance for the purposes
of compliance with the Water Conservation Act of 2009; and
WHEREAS, the City further supports the regional water planning program
sponsored by the Los Angeles Gateway Region Integrated Water Management Joint
Powers Authority.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood does hereby authorize and
approve a letter agreement between and among the cities of Downey, Huntington Park,
Lakewood, Long Beach, Lynwood, Norwalk, Paramount, Pico Rivera, Santa Fe Springs,
Signal Hill, South Gate, Vernon, Whittier, and Pico Water District for establishing a
regional alliance to comply with SB X7-7, the Water Conservation Act of 2009.
Section 2. The City Manager is hereby authorized and directed to take all
actions to effectuate this agreement for and on behalf of the City of Lynwood, including
execution, if necessary, in substantially similar form to the agreement attached hereto
as Exhibit "A," subject to minor modifications by the City Manager or approved as to
form by the City Attorney.
Section 3. That this Resolution shall take effect immediately upon its adoption.
Section 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 17~h day of May, 2011.
3
Aide Castro
Mayor
ATTEST:
Maria Quinbnez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of ,
City Clerk, City of Lynwood
s
Exhibit "A"
Letter Agreement
Between and Among the Cities of Downey, Huntington Park, Lakewood, Long Beach,
Lynwood, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal HiII,
South Gate, Vernon, Whittier, and Pico Water District
For
Establishing a Regional Alliance to Comply with SB X7-7, the Water Conservation Act of 2009
Recitals
1. The Water Conservation Act of 2009 (SB X7-7) set a goal of achieving a 20% reduction in
statewide urban per capita water use by the year 2020 and requires urban water retailers to set
a 2020 urban per capita water use target. SB X7-7 provides that urban water retailers may plan,
comply and report on a regional basis, individual basis, or both.
2. The Parties to this Letter Agreement (Cities of Downey, Huntington Park, Lakewood, Long Beach,
Lynwood, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon,
Whittier, and Pico Water District) are eligible to forma "regional Alliance' pursuant to the
California Department of Water Resources Methodologies for Calculating Baseline and
Compliance Urban Per Capita Water Use (DWR Methodologies) because the Parties are
recipients of water from a common wholesale water supplier, Central Basin Municipal Water
District, and are also a part of an Integrated Regional Water Management (IRWM) planning
area, the Gateway Region IRWM. The Parties wish to establish a Regional Alliance for purposes
of complying with SB X7-7.
Agreement for the Reeional Alliance Formation. Target Calculation. and Reoortin¢
Section 1. Regional Alliance Formation and Target Calculation
The Parties hereby form a Regional Alliance and agree to inform DWR, prior to July 1, 2011, that
a Regional Alliance has been formed, pursuant to the DWR Methodologies. The Parties agree
that the Regional Alliance Target will be calculated using Option X (as described in DWR
Methodology 9). Each Party will include the Regional Alliance Target in its individual 2010 Urban
Water Management Plan.
Section 2. Reeional Alliance Review
The Parties intend to review and re-calculate the Regional Alliance and Regional Alliance Target,
no later than December 31, 2015, in preparation of their respective 2015 Urban Water
Management Plans.
Exhibit "A"
Section 3. Reeional Alliance Reoortine
The Parties intend to prepare and submit Regional Alliance Reports pursuant to the DWR
Methodologies, including, but not limited to, the following information:
• Baseline Gross Water Use and Service Area Population,
• 2015 and 2020 Water Use Targets (Individual and Regional),
• Compliance Year Gross Water Use and Service Area Population, and
• Adjustments to Gross Water Use in Compliance Year
Section 4. Reeional Water Supply Plannine
The Parties intend to participate in discussions regarding regional water supply planning.
Section 5. Reeional Alliance Dissolution
The Parties agree that each Party can withdraw from the Regional Alliance at any time without
penalty by giving written notice to all other Parties. If a Party withdraws from the Regional
Alliance, the Parties agree that the Regional Target will be recalculated among remaining
participating Parties as set forth in the DWR Methodologies.
Section 6. Miscellaneous
This Letter Agreement shall be between and among those Parties that have executed this Letter
Agreement by (Month/Day), 2011. If all Parties have not executed this Letter Agreement by said
date, the Parties who have executed this Letter Agreement by (Month/Day), 2011, agree that
the Regional Target will be recalculated among participating Parties as set forth in the DWR
Methodologies.
Section 7. Letter Aereement Authorization
This Letter Agreement may be signed in counterparts. By signing below, each signatory states
that he or she is authorized to sign this Letter Agreement on behalf of the Party for which he or
she is signing.
Signature Date Signature Date
Print Name City of Downey Print Name City of Huntington Park
Signature Date Signature Date
Print Name City of Lakewood Print Name City of Long Beach
Exhibit "A"
Signature Date Signature Date
Print Name City of Lynwood Print Name City of Norwalk
Signature Date Signature Date
Print Name City of Paramount Print Name City of Pico Rivera
Signature Date Signature Date
Print Name City of Santa Fe Springs Print Name City of Signal Hill
Signature Date Signature Date
Print Name City of South Gate Print Name City of Vernon
Signature Date Signature Date
Print Name City of Whittier Print Name Pico Water District
:~ ~~~; AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag`t~R~Y
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Works / Ci~Engineer
Elias Saikaly P.E. Public Works Engineering Manager
SUBJECT: Construction Contract Award
Civic Center Parking Lot Project
Project No. 4011.67.905
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REJECTING
THE BID SUBMITTED BY PACIFIC CONSTRUCTION CO. INC., AND AWARDING A
CONTRACT TO FLEMING ENVIRONMENTAL, INC. AS THE SECOND LOWEST
BIDDER, IN THE AMOUNT NOT-TO-EXCEED $160,832 FOR THE CIVIC CENTER
PARKING LOT PROJECT, PROJECT NUMBER 4011.67.905, AND AUTHORIZING
THE MAYOR TO EXECUTE THE AGREEMENT."
Background:
The new Civic Center Parking Lot just west of Ernestine Avenue encompasses the
removal of existing turf, concrete sidewalk, and other incidentals and the construction of
anew parking lot which includes; asphalt pavement, 16 parking stalls, concrete curbs
and gutters, landscaping and irrigation, safety lighting system, concrete sidewalk,
striping and incidentals.
On March 17, 2011, this project was advertised in the Long Beach Press-Telegram,
Lynwood Press, Bid America, Dodge Construction News, McGraw-Hill Construction
Dodge, Construction Bidboard, Reed Construction Data. Fourteen contractors received
project plans, specifications, and contract bid documents. The bid opening took place in
the office of the City Clerk on Wednesday, March 30, 2011 at 11:00 A.M. (Pacific Time).
The following seven bids were received:
ITEM
I
BID
RANK CONTRACTOR BASE BID ALT. BID
1 PACIFIC CONSTRUCTION, INC. $ 141,540.00 $ 160,510.00
2 FLEMING ENVIRONMENTAL, INC. $ 160,832.00 $ 134,459.00
3 OCEANSTATE DEVELOPMENT $ 163,040.00 $ 222,960.00
4 TERRA PAVE, INC. $ 183,360.00 $ 197,790.00
5 G. COAST CONSTRUCTION, INC. $ 187,100.00 $ 210,800.00
6 C.S. LEGASY CONSTRUCTION $ 195,602.00 $ 167,852.00
7 PALPINC. Dba EXCEL PAVING $ 217,013.00 $ 193,960.00
Discussion & Analysis:
The project consisted of a base bid and alternative bid. The base bid consists of a new
parking lot just west of Ernestine Avenue, and the alternative bid consists of the renovation
of the parking lot located at Bateman Hall and is comprised of total removal and
reconstruction of the front and rear asphalt pavement, new concrete walking area, new
lighting system, irrigation and landscaping system. The alternative bid for the Civic Center
Parking Lot was not considered due to budget constraints. Therefore, staff will consider the
construction of the base bid only.
Pacific Construction Co., Inc. was the apparent lowest bidder at $141,540 for the Base Bid
(see above chart). However, this contractor requested withdrawal of its bid due to a clerical
error, (incorrectly submitted the unit price for bid item #10, the correct bid amount for
Unit Price Bid Schedule "A" should be $37,000 and not $27,000 as originally submitted).
Therefore, the bid was rendered as non-responsive. Fleming Environmental, Inc. is the
second lowest bidder at $160,832. A reference check of previous performance was
conducted and determined that Fleming Environmental, Inc. has the necessary experience
for this type of project.
Fiscal Impact:
The total estimated construction cost is $160,832 and it is funded by 1999 Lease Revenue
Bonds, 2008 Water Bonds, 2003 Revenue Bonds, Project No. 4011.67.905.
Coordinated With:
City Attorney's Office
Finance Department
City Clerk's Office
z
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REJECTING
THE BID SUBMITTED BY PACIFIC CONSTRUCTION CO. INC., AND AWARDING A
CONTRACT TO FLEMING ENVIRONMENTAL, INC. AS THE SECOND LOWEST
BIDDER, IN THE AMOUNT NOT-TO-EXCEED $160,832 FOR THE CIVIC CENTER
PARKING LOT PROJECT, PROJECT NUMBER 4011.67.905, AND AUTHORIZING
THE MAYOR TO EXECUTE THE AGREEMENT
WHEREAS, the City Council of the City of Lynwood adopted the plans,
specifications and working details for the City Hall Parking lot Project on November 2,
2010, and Public Works staff advertised the project on March 17, 2011; and
WHEREAS, fourteen contractors received project plans and contract documents;
and
WHEREAS, the bid opening took place in the Office of the City Clerk on March
30, 2011, and seven contractors submitted bids; and
BID
RANK CONTRACTOR BASE BID ALT. BID
1 PACIFIC CONSTRUCTION, INC. $ 141,540.00 $ 160,510.00
2 FLEMING ENVIRONMENTAL, INC. $ 160,832.00 $ 134,459.00
3 OCEANSTATE DEVELOPMENT $ 163,040.00 $ 222,960.00
4 TERRA PAVE, INC. $ 183,360.00 $ 197,790.00
5 G. COAST CONSTRUCTION, INC. $ 187,100.00 $ 210,800.00
6 C.S. LEGASY CONSTRUCTION $ 195,602.00 $ 167,852.00
7 PALPINC. Dba EXCEL PAVING $ 217,013.00 $ 193,960.00
WHEREAS, Pacific Construction Co., Inc. submitted the lowest bid at $141,540,
but a clerical error was made on item # 10 of Base Bid Schedule and the contractor
requested to withdraw its bid, rendering its bid non-responsive; and
WHEREAS, the Director of Public Works /City Engineer has ascertained that
Fleming Environmental, Inc. was the second lowest responsible bidder at $160,832; and
WHEREAS, a reference check has revealed that this contractor has the
necessary experience and contractor's license for this type of project; and
3
WHEREAS, the project budget is adequate to pay for the base bid of the Civic
Center Parking Lot Project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That the City Council rejects the bid submitted by Pacific
Construction, Inc.
Section 2. That the contract for the Civic Center Parking Lot Project, Project
No. 4011.67.905, be awarded to Fleming Environmental, Inc. the second lowest
responsible bidder of $160,832.
Section 3. That the Mayor is hereby authorized to execute the agreement
between the City Council of the City of Lynwood and Fleming Environmental, Inc.,
approved as to form by the City Attorney.
Section 4. This resolution shall take effect immediately upon its adoption.
Section 5. The City Clerk shall certify as to the adoption of this City Council
Resolution.
PASSED, APPROVED and ADOPTED this 17th day of May, 2011.
Aide Castro
Mayor
ATTEST:
Maria Quin6nez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
4
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Counci{ of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of ,
City Clerk, City of Lynwood
s
AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manager
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public orks /City Engineer
Paul Nguyen, P.E., Capital Improvement Program Manager
SUBJECT: Well No. 8 Secondary Relief Valve Design Contract Award
Project No. 4011.67.915
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A
CONTRACT TO CANNON ENGINEERS IN THE AMOUNT NOT-TO-EXCEED $58,810
FOR THE DESIGN OF A SECONDARY PRESSURE REGULATION VALVE AT WELL
NO. 8, PROJECT NO. 4011.67.915 AND AUTHORIZING THE MAYOR TO EXECUTE
THE CONTRACT AGREEMENT".
Background:
The installation of a secondary pressure regulation valve at Well No. 8 is included in the
FY 2010-11 Capital Improvement Program under Project No. 4011.67.915. On February
24, 2011, staff released the Request for Proposals (RFP) for the design services for this
project to six consultants from the pre-approved water consultants list. Due to the need
of the water system in the vicinity of Well No. 8 and the water reservoir, the RFP was
expanded to include the design for the replacement of the primary pressure regulation
valve and atwo-way valve. The City received proposals from two consultants.
Discussion & Analysis:
The two proposals are as follows:
Consultant Fee IDesican Only)
SA Associates $57,400
1130 W. Huntington Drive, Suite 12
Arcadia, CA 91007
Iln
Cannon $83,548
3420 Ocean Park Boulevard
Santa Monica, CA 90405
Since these proposed designed services qualify as professional/special services, the
City is not bound to accept the lowest cost bidder. Under L.M.C. Section 6-3.9, a., the
City may award such contracts to firms "who have demonstrated adequate levels of
experience, competence, resources/equipment, staffing and other professional
qualifications necessary for more than a satisfactory performance of the services
required in the time period needed."
After reviewing the proposals and based on the level of staffing, expertise in the field of
water distribution and control, and being the consulting firm that is preparing the
Supervisory, Control and Data Acquisition System (SCADA) for the City, staff selected
and negotiated the consulting fee with Cannon. Cannon agreed to lower their fee to
$58,800.
Fiscal Impact:
The project is adequately funded with $110,000 of 2008 Water Bond.
Coordinated With:
City Attorney's Office
City Clerk's Office
City Manager's Office
Finance Department
z
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING
A CONTRACT TO CANNON ENGINEERS IN THE AMOUNT OF NOT-TO-EXCEED
$58,810 FOR THE DESIGN OF A SECONDARY PRESSURE REGULATION VALVE
AT WELL NO. 8, PROJECT NO. 4011.67.915 AND AUTHORIZING THE MAYOR TO
EXECUTE THE CONTRACT AGREEMENT
WHEREAS, The installation of a secondary pressure regulation valve at Well No.
8 is included in the FY 2010-11 Capital Improvement Program under Project No.
4011.67.915: and
WHEREAS, on February 24, 2011, staff released the RFP to the six pre-
approved consulting firms specializing in water management and design; and
WHEREAS, on March 24, 2011, the City received proposal from two consulting
firms; and
WHEREAS, based on the level of staffing, expertise in the water field, previous
experience and the negotiated fee, staff is recommending that the design services be
awarded to Cannon for a fee of not-to-exceed $58,800.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That the Lynwood City Council awards a consulting services
contract to Cannon in anot-to-exceed fee of $58,800 for the design of the Secondary
Pressure Regulation Valve for Well No. 8, Project No. 4011.67.915.
Section 2. That the Mayor is authorized to execute the Agreement between
the City of Lynwood and Cannon in a form approved by the City Attorney.
Section 3. That this resolution shall take effect immediately upon its adoption.
Section 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 17th day of May, 2011.
Aide Castro
Mayor
3
ATTEST:
Maria Quin6nez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of
City Clerk, City of Lynwood
s
_~~ AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of~the City Council
APPROVED BY: Roger L. Haley, City Manag~~c~
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public orVV ks/City Engineer
Paul Nguyen, P.E., CIP Manager
SUBJECT: Consulting Services Contract Extension for
AAE, Inc.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
CONTRACT AMENDMENT N0.1 TO THE SERVICE CONTRACT WITH AAE, INC.
PROVIDING A CONTRACT TIME EXTENSION AND AUTHORIZING THE MAYOR TO
EXECUTE THE CONTRACT AMENDMENT".
Background:
On February 3, 2009, the City Council adopted Resolution 2009.022 approving the on-
call list of consulting firms to provide project and construction management,
administration and inspection. The list includes the two engineering consulting firms,
Onward Engineering and AAE, Inc. The need of using outside consulting firms to
manage projects arose from the large Capital Improvement Program during the
2008/2009 fiscal year of nearly $15 million in street, water and sewer improvements.
The City also needed to meet certain deadlines in spending the 1999 and 2008 Water
Bond funds.
Subsequently, the City Council approved a consulting service contract with AAE, Inc. to
provide project management services starting April 2009 and terminating April 2011.
Because of their particular expertise and diverse experience in the urban water
management and construction field, AAE, Inc has been assisting staff in managing
more than a dozen water and sewer projects. Their assistance includes management
of each project from the design phase through construction and project completion.
At the present time, AAE, Inc. is still assisting staff in completing the following projects:
1. Well No. 22 Site Development, Project No. 894
2. SCADA System, Project No.897
ITEM
3. Emergency Generators, Project No. 901
4. Urban Water Management Plan, Project No. 902
5. Water Wells Beautification, Project No. 910
6. Well No. 8 Secondary Pressure Regulation Valve, Project No. 915
Discussion & Analysis:
Of these projects, the continued assistance from AAE staff is critical for the continuity
and successful completion of the Well No. 22 Site Development, SCADA System
Design and Construction and the Emergency Generators Installation Projects. These
projects are well underway with the design nearly complete. Staff is anticipating the
need of AAE staffs assistance until the end of this year. As such, staff is requesting the
City Council's approval of a contract amendment to the contract with AAE, Inc. to
extend the contract to December 31, 2011.
Fiscal Impact:
The cost of the additional consulting services is based on the hourly rate for a project
manager and will be charged to the existing respective project budgets. This hourly rate
remains the same as used in the original contract. The additional project management
services will cost approximately $100,000.
Coordinated With:
City Attorney's Office
City Clerk's Office
Finance Department
z
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
CONTRACT AMENDMENT N0.1 TO THE SERVICE CONTRACT WITH AAE, INC.
PROVIDING A CONTRACT TIME EXTENSION AND AUTHORIZING THE MAYOR TO
EXECUTE THE CONTRACT AMENDMENT
WHEREAS, on April 6, 2009, the City entered into a consulting engineering
services contract with AAE, Inc. for the project and construction management and
inspection for various projects included in the City's Capital Improvement Program; and
WHEREAS, said contract agreement was to terminate on April 6, 2011; and
WHEREAS, staff has found that said consulting firm's assistance in the area of
urban water management and construction is valuable to the City and that its assistance
is need until the end of 2011.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the City Council hereby approves Contract Amendment No. 1
to the consulting engineering services contract with AAE, Inc. to extend the contract
through December 31, 2011 in a form approved by the city Attorney.
Section 2. That the Mayor is authorized to execute said contract amendment
with APA Engineering, Inc. in a form approved by the City Attorney.
Section 3. That this resolution shall take effect immediately upon its adoption.
Section 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 17th day of May, 2011.
Aide Castro
Mayor
3
ATTEST:
Maria Quin6nez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of
City Clerk, City of Lynwood
s
~~~ AGENDA STAFF REPORT
='''
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manama L _ ,~
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Works/City Engineer
Paul Nguyen, P.E., Capital Improvement Program Manager
SUBJECT: Funds Appropriation for Quality Assurance Program for Federal
Funded Projects
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE MATERIAL TESTING SERVICES PROVIDED BY THE LOS ANGELES COUNTY
PUBLIC WORKS DEPARTMENT AND AUTHORIZING THE CITY MANAGER OR
DESIGNEE TO MAKE THE NECESSARY FUND APPROPRIATION AND TRANSFER
FROM FUNDING SOURCE AB 2928, FOR CERTAIN CAPITAL IMPROVEMENT
PROJECTS".
Background:
The Imperial Highway (Project No. 4011.67.871) and Abbott Road (Project No.
4011.67.996) Improvement Projects were recently completed and funded with the
federal American Recovery and Reinvestment Act (ARRA) and Surface Transportation
Program (STP) funds, respectively. During the projects' construction, staff utilized the
material testing services from the Los Angeles County Public Works Department
(LACPWD) for the required Quality Assurance Program. LACPWD is one the two public
agencies pre-approved by Caltrans that possesses the expertise and facilities to
conduct various type of material testing.
Discussion & Analysis:
The total cost of material testing for these two projects amounts to approximately
$30,000. The arrangement for the testing was made through an existing service
agreement with LACPWD.
GENDA
ITEM
1~
Fiscal Impact:
The cost of the material testing for these projects was not budgeted and therefore
needs to be added to the project budgets. Staff has identified un-appropriated A62928
funds that can be used to pay for this service.
Coordinated With:
City Attorney's Office
Finance Department
City Clerk's Office
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE MATERIAL TESTING SERVICES PROVIDED BY THE LOS ANGELES COUNTY
PUBLIC WORKS DEPARTMENT AND AUTHORIZING THE CITY MANAGER OR
DESIGNEE TO MAKE THE NECESSARY FUNDS APPROPRIATION AND
TRANSFER FOR CERTAIN CAPITAL IMPROVEMENT PROJECTS
WHEREAS, the Imperial Highway (Project No. 4011.67.871) and Abbott Road
(Project No. 4011.67.996) Improvement Projects were funded with the federal American
Recovery and Reinvestment Act (ARRA) and Surface Transportation Program (STP)
funds, respectively; and
WHEREAS, the projects were required to have certain construction material
tested; and
WHEREAS, the City solicited said testing services from the Los Angeles County
Public Works Department (LACPWD) through an existing service contract for a total
cost of approximately $30,000; and
WHEREAS, staff has identified the available un-appropriated AB2928 funds that
can be transferred to these projects.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. That the City Council approves the payment for the cost of material
testing to the Los Angeles county Public Works Department for the Imperial Highway
Improvement Project, Project No. 4011.67.871 and Abbott Road Improvement Project,
Project No. 4011.67.996.
Section 2. That the City Manager or designee is authorized to make the
following funds appropriations and transfers:
FROM
Un-appropriated AB2928 Funds
Project 4011.67.869.62015
$11,000
TO
Imperial Hwy. Improvement Project
Project 4011.67.871.62015
$11,000
Un-appropriated AB2928 Funds
Project 4011.67.869.62015
$19,000
Abbott Road Improvement Project
Project 4011.67.996.62015
$19,000
3
Section 3. This resolution shall take effect immediately upon its adoption.
Section 4. The City Clerk shall certify as to the adoption of this City Council
Resolution.
PASSED, APPROVED and ADOPTED this 17th day of May, 2011.
Aide Castro
Mayor
ATTEST:
Maria Quinonez
City Clerk
Roger L. Haley
City Manager
APPROVED AS TO FORM:
Fred Galante
City Attorney
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
4
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
20_, and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of , 20_
City Clerk, City of Lynwood
5
~ J~ +'~ AGENDA STAFF REPORT
~$ ~+,~
DATE: May 17, 2011
TO: Honorable Mayor & City Council Members
APPROVED BY: Roger L. Haley, City Manage
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public or~ngineer
Josef Kekula, Civil Engineering Associate
SUBJECT: Lynwood Landscape Maintenance Assessment District No. 2011-L,
FY 2011-12
Recommendation:
Staff recommends that the City Council adopt the attached resolutions entitled:
1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
APPROVING THE ENGINEER'S REPORT PREPARED PURSUANT TO
CALIFORNIA STREETS AND HIGHWAYS CODE, SECTION 22565 ET SEQ.,
AS ORDERED BY THE CITY COUNCIL ON MARCH 1, 2011, RELATING TO
THE LYNWOOD LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT.
2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
DECLARING ITS INTENTION TO ORDER THE LEVY AND COLLECTION OF
ANNUAL ASSESSMENTS FOR FISCAL YEAR 2011-12 WITHIN THE
LYNWOOD LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972
(COMMENCING WITH STREETS AND HIGHWAYS CODE SECTION 22500 ET
SEQ.) AND FIXING THE TIME AND PLACE FOR HEARING PROTESTS AND
OBJECTIONS.
Background:
The Lynwood Landscape Maintenance Assessment District was first established in
1978 under the Landscaping and Lighting Act of 1972. The cost of maintenance,
including the assessment engineering costs and administration, can be levied annually
against the properties that receive the benefits thereby relieving the General Fund of
those costs. Property owners are assessed only for the benefits received. The
assessments are levied as a fair and equitable way to provide funds to m in N[
ITEM
19
operate and improve the landscaped areas in the City. The plans and specifications for
the District are on file in the Office of the Director of Public Works/City Engineer.
Discussion & Analysis:
The City Council, on March 1, 2011, adopted Resolution 2011.047 ordering the City
Engineer to prepare and file a report regarding the Lynwood Landscape Maintenance
Assessment District. The Engineer's Report is complete and is attached to this staff
report for the City Council's reference and use. The Report indicates a total estimated
assessment of $1,064,370 for Fiscal Year 2011-2012 at no change in the rate per front
footage.
As part of the preparation of the Engineer's Report, staff also prepared an analysis
consisting of a 3-year plan and a 5-year plan for consideration in order to make the
District self-sufficient.
Fiscal Impact:
The revenues received from tax assessments have not been able to fully support
operations and public infrastructure improvements to maintain and improve the
landscaped areas in the City. The City anticipates revenues of $1,064,370 from tax
assessments. To have optimal operations the City would need to collect at least
$2,000,000 in assessments a year.
Coordinated With:
City Manager's Office
City Clerk's Office
City Attorney's Office
Finance Department
2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
APPROVING THE ENGINEER'S REPORT PREPARED PURSUANT TO CALIFORNIA
STREETS AND HIGHWAYS CODE, SECTION 22565 ET SEQ., AS ORDERED BY
THE CITY COUNCIL ON MARCH 1, 2011, RELATING TO THE LYNWOOD
LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
WHEREAS, the City Council on March 1, 2011, adopted Resolution No. 2011-
047, ordering the City Engineer to make and file with the City Clerk, a report in writing in
accordance with the requirements of Streets and Highways Code, Section 22565 et.
seq.; and
WHEREAS, the City Engineer has made and filed said report with the City Clerk
and the City Clerk has presented said report to this City Council for consideration.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The City Council has considered and passed on said report. Said
report, as filed, is hereby approved.
Section 2. Said report, including any plans, specifications, estimates of costs
and expenses, diagram and assessments shall be placed on file in the office of the City
Clerk and may be examined by any interested persons.
Section 3. This resolution shall take effect immediately upon its adoption.
Section 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 17~" day of May, 2011.
Aide Castro
Mayor
3
ATTEST:
Maria Quinonez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of ,
City Clerk, City of Lynwood
s
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, DECLARING
ITS INTENTION TO ORDER THE LEVY AND COLLECTION OF ANNUAL
ASSESSMENTS FOR FISCAL YEAR 2011-2012 WITHIN THE LYNWOOD
LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972 (COMMENCING WITH STREETS
AND HIGHWAYS CODE SECTION 22500 ET SEQ.) AND FIXING THE TIME AND
PLACE FOR HEARING PROTESTS AND OBJECTIONS
WHEREAS, the City Council has ordered and the City Engineer has prepared
and filed a report in writing containing all matters required by the City Council under
Streets and Highways Code, Section 22565, et seq.; and
WHEREAS, said report has been presented to the City Council for consideration
and has been received and approved.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. Pursuant to the Landscaping and Lighting Act of 1972, commencing
with Streets and Highways Code Section 22500 et seq., the City Council of the City of
Lynwood hereby declares its intention to order the levy and collection of assessments
against the assessable lots and parcels of land within an existing assessment district
designated "Lynwood Landscape Maintenance Assessment District (the "District") for
fiscal year 2011-2012 to pay for the costs of those existing and previously proposed
improvements described as:
"The installation, maintenance, and servicing of existing and previously proposed
landscaping and appurtenant facilities within parks and landscaped areas within public
rights-of-way and City owned property in the City of Lynwood. Such improvements
include the maintenance and operation of sidewalks, streets, and water, flood control
and drainage systems, specifically the maintenance and operation of landscaping and
appurtenant facilities in and along streets and sidewalks, the maintenance and
operation of parks, including appurtenant facilities, which serve as natural retention and
drainage systems as required by the area's Master Storm Drain Plan, and the
maintenance and operation of landscaped areas adjacent to and appurtenant to water
well sites; and the installation of previously proposed landscaping and appurtenant
facilities within parks and landscaped areas within public rights-of-way and City-owned
property in the City which have been paid or are to be paid from the proceeds of
revenue bonds."
The boundaries of the District are conterminous with the boundaries of the City of
Lynwood as shown on the map identified as Assessment District Map No. 2011-L on
file in the office of the City Engineer.
6
Section 2. Reference is hereby made to the report of the Engineer approved by
the City Council on May 17, 2011, by a resolution, and on file in the office of the City
Clerk, describing the improvements made, the maintenance and servicing thereof, the
boundaries of the District and any zones therein, and the proposed assessments upon
assessable lots and parcels of land within the District.
Section 3. Notice is hereby given that on June 21, 2011, at the hour of 5:00
p.m., in the Council Chambers of City Hall, 11330 Bullis Road, Lynwood, California, is
the date, hour and place fixed for the hearing of protests and objections by the City
Council to the levy and collection of the proposed assessments (existing rates) against
the lots and parcels of land within the District for fiscal year 2011-2012.
Any and all persons having any protest or objection to the proposed improvements, the
extent of the assessment district, or the levy and collection of the proposed
assessments may appear before the City Council at said hearing and show cause why
said improvements should not be carried out and the proposed assessment and
diagram confirmed, ail in accordance with this Resolution of Intent and the report of the
City Engineer. Prior to the conclusion of the hearing, any interested person may file a
written protest with the City Clerk, or, having previously filed a protest, may file a written
withdrawal of protest. A written protest shall state all grounds of objection.
A protest by a property owner shall contain a description sufficient to identify the
property owned by him. All interested persons shall be afforded the opportunity to hear
and be heard. The City Council shall consider all oral statements and written protests
or communications made or filed by an interested person.
Section 4. The City Clerk is hereby directed to cause notice of the passage of
this resolution to be given at the time and place in the form and manner provided by
law.
Section 5. The proposed assessment rate for fiscal year 2011-2012 will remain
the same and is $1.90 per foot frontage for residential and commercial properties.
Section 6: This resolution shall take effect immediately upon its adoption.
Section 7. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 17~h day of May, 2011.
Aide Castro
Mayor
ATTEST:
Maria Quinbnez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a' regular meeting held in the City Hall of said City on the day of
and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
} §
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of ,
City Clerk, City of Lynwood
9
CITY OF LYNWOOD ~ May 17, 2011
LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT
1 of 7
ENGINEER'S REPORT
LYNWOOD LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
PREPARED
Pursuant to the
LANDSCAPING AND LIGHTING ACT OF 1972
(DIVISION 15, PART 2)
STREETS AND HIGHWAYS CODE
STATE OF CALIFORNIA
Prepared by:
G. DANIEL OJEDA, P.E.
City Engineer
11330 Bullis Road
Lynwood, California 90262
CITY OF LYNWOOD ~ May 17, 2011
LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT
2of7
May 17, 2010
THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
CITY HALL, LYNWOOD, CALIFORNIA
LYNWOOD LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
Pursuant to Resolution No. 2011-047, adopted by your Honorable Body on March 1,
2011, I have prepared the Engineer's Report.
ENGINEER'S REPORT
This Engineer's Report is required by the Landscaping and Lighting Act of 1972 (being
Division 15, Part 2, Streets and Highways Code of the State of California). The Report
contemplates the levying of an assessment to provide funds necessary to construct,
install, maintain and service sidewalks, streets, and water, flood control and drainage
systems and appurtenant facilities within the Lynwood Landscape Maintenance
Assessment District (the "District"). The assessment will be levied against those
parcels of land within said District benefiting from the improvements, as required by law.
Proper construction, installation, maintenance and servicing of median islands, retention
basins, street trees and other landscaped facilities provide an esthetically pleasing
environment, air purification and sound attenuation. Proper maintenance of such
landscaping also provides for the efficient operations of streets, sidewalks, water, flood
control and drainage systems throughout the City. It enhances the overall quality of life
and desirability of an area, thereby enhancing the value of each and every parcel in the
District.
Since the street trees and medians are evenly distributed along the public streets and
other landscaped facilities are evenly distributed throughout the District, all properties
within the District are located within a single zone. The front footage of each benefited
property is used as the base for distributing the overall costs in proportion to the
estimated benefits to be received by each assessable parcel from the improvements.
CITY OF LYNWOOD
LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT
May17, 2011
3 of 7
THE ENGINEER'S REPORT
Pursuant to the Landscaping and Lighting Act of 1972, it is required that an Engineer's
Report be prepared and filed with the City Clerk, who in turn presents it to the City
Council for its consideration. This Engineer's Report consists of the following:
1. PLANS AND SPECIFICATIONS
The Lynwood Landscape Maintenance Assessment District was formed and
assessments first levied in 1978 following the passage of Resolution No. 78-78 by the
City Council. The plans and specifications for the improvements within the District are
on file with the Director of Public Works/City Engineer and are incorporated herein by
reference.
Landscape maintenance for Fiscal Year 2011-2012 includes maintenance and servicing
of the following improvements:
LYNWOOD CITY PARK (29 acres) Mowing, edging, weeding,
irrigation, restroom maintenance, painting,
fence repair and trash pick-up.
BURKE -HAM PARK (10 acres) Mowing, edging, weeding,
irrigation, restroom maintenance, painting,
fence repair and trash pick-up.
LOS AMIGOS PARK (1.75 acres) Mowing, edging, weeding,
irrigation, painting, fence repair and trash pick-up.
ADOLFO MEDINA PARK (2.4 acres) Mowing, edging, weeding,
irrigation, painting, fence repair and trash pick-up.
ROSE PARK (1.5 acres) Mowing, edging, weeding,
irrigation, painting, fence repair and trash pick-up.
CARNATION PARK (1.5 acres) Mowing, edging, weeding,
irrigation, painting, fence repair and trash pick-up.
CITY OF LYNWOOD
LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT
May 17, 2011
4of7
STREET MEDIAN Mowing, edging, irrigation, trash pick-up
and eradicating pests:
• Long Beach Boulevard, 74,646 square feet
• State Street, 170,000 square feet
• Imperial Highway, 37,740 square feet
• Atlantic Avenue, 94,472 square feet
• Hulme Avenue 2,160 square feet
• Lilita Avenue 1,620 square feet
• Carlin Avenue 1,530 square feet
• Los Flores Boulevard, 36,800 square feet
• Flower Street 36,800 square feet
• Bullis Road, 3,888 square feet
•Santa Fe Avenue, 3,000 square feet
WATER WELLS (Six locations, 11,750 square feet)
Mowing, edging, weeding and irrigation.
TREE TRIMMING Four-year cycle general tree trimming, and in-house
light tree trimming and emergency response services.
2. DIAGRAM
A diagram of the District, showing the exterior boundaries of the District, is attached
hereto as Exhibit A and is incorporated herein by reference. Reference is made to the
Los Angeles County Assessor's Maps for fiscal year 2010-2011 fora detailed
description on the lines and dimensions of any lots or parcels within the District.
3. ESTIMATE OF COST
Maintenance and Servicing Costs
The estimate of the water, electrical energy, operation and maintenance costs with
respect to the District (including incidental expenses) for the one-year period beginning
July 1, 2011 and ending June 30, 2011, is about $1,246,062.
Capital Improvement Costs
There was a considerable backlog in capital improvement projects in the District. The
CITY OF LYNWOOD I May 17, 2011
LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT 5 of 7
public interest and safety required that these projects be constructed on an expedited
basis. The cost of such capital improvements exceeded the amount that could be
conveniently raised in a single assessment.
Pursuant to Section 22662 (b) of the Landscaping and Lighting Act of 1972, the City of
Lynwood entered into an agreement whereby the District received an advance of
$2,467,850 from the City of Lynwood for deposit to the improvement fund. Such
advance is to be repaid to the City through the levy and collection of annual
assessments for these improvements over a period of twenty (20) years commencing
with fiscal year 1992-93. With the 2003 bond refinancing, the annual installment is
$238,450. A list of the previously approved projects and their status is attached to this
report as Exhibit B.
4. LANDSCAPE DISTRICT FUND BALANCE
Exhibit C describes the District fund balance analysis. If the District rate remains the
same for FY 2011-12, the estimated year end balance will be a negative $998,633.
5. ALTERNATIVES TO FUND THE DISTRICT
Assessments for the Landscape Maintenance Assessment District have not been adjusted
since F.Y. 1997-1998, at which time the rates were decreased from $1.97 FF to $1.90 FF.
Staff has provided a 3-year plan and a 5-year plan (Exhibits "D" and "E" respectively) for
the City Council's consideration to make the District self-sufficient. It is strongly
recommended that the City Council consider implementing one of the plans (see Exhibits
"D" and "E") after January 2012. However, the City must comply with the requirements of
Proposition 218 if an increase in rates is to be implemented. It is also recommended that
any fee increase be considered for FY 2012-2013 and that District rates remain the same
for FY 2011-2012.
6. TOTAL ASSESSMENT
The total amount to be assessed with respect to the District for fiscal year 2011-2012,
consisting of the maintenance and servicing costs and the annual installment for the
capital improvement cost discussed above, plus the estimated shortfall from Fiscal Year
2010-11 is as follows:
CITY OF LYNWOOD
LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT
May 17, 2011
6of7
FY 2011-2012 ASSESSMENT
Maintenance and ($1,246,062)
Servicing Costs
Annuallnstallment ($ 238,450)
(Revenue Bonds)
Total Cost ($1,484,512)
Est. FY 10-11 Shortfall ($641,490)
TOTAL LIABILITY ($2,126,002)
Est. Revenue & Amount to Be $1,064,369
Assessed @ No Change in FF Rate
Other Revenue Estimate $63,000
Est. shortfall at end of FY 10-11 ($998,633)
DISTRICT DESCRIPTION AND REVENUES
There are approximately 10,075 parcels of property within the District with approximately
560,195 front footage (FF), excluding parcels of public property which are not assessed for the
costs of improvements.
DISTRICT DESCRIPTION AND COST
Assessment
Total Front Footage Rate Revenues
560,195 FF $1.90/FF $1,064,370
7. ASSESSMENT ROLL
In compliance with the Landscaping and Lighting Act of 1972, copies of the County
Assessor's Map and the County Tax Collector's tax rolls were used in this Engineer's
Report. The assessment roll, for each parcel of land therein, shows the legal
description; the County Assessor's code numbers; the assessable front footage used in
calculating the assessment against the parcels and the total net assessment levied
against the parcels for Fiscal Year 2011-2012. The assessment roll is on file in the
Office of the City Clerk and is incorporated herein by reference.
CITY OF LYNWOOD ~ May 17, 2011
LANDSCAPE MAINTENANCE
ASSESSMENT DISTRICT
7of7
The foregoing Engineer's Report, which includes PLANS AND SPECIFICATIONS, the
DIAGRAM, the ASSESSMENT ROLL and the ESTIMATE OF COSTS, is presented
herewith for your approval by resolution.
Dated this 17th day of May, 2011.
Respectfully,
G. DANIEL OJEDA, P.E.
City Engineer
City of Lynwood
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LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT
CAPITAL IMPROVEMENTS
PROJECT BUDGET COMPLETED
1 Sidewalk Reconstruction $1,000,000 100%
2 Cesar Chavez Ln. Improvements $357,000 100%
3 Streetscaping $431,400 100%
4 Landscaped Median Islands $236,000 100%
5 Tree Planting $105,697 100%
g Public Parks $73,400 100%
TOTAL: $2,203,497
EXHIBIT B
LANDSCAPE MAINTENANCE
FUND BALANCE ANALYSIS
FISCAL YEAR 2010-2011 2011-2012
STATUS YEAR END
PROJECTION BUDGET ESTIMATE
BEGINNNG FUND BALANCE -$636,268 -$641,490
LANDSCAPE ASSESSMENT $1,000,000 $1,064,369
INTEREST & PENALTIES $13,000 $13,000
TAX REDEMPTION $50,000 $50,000
TRANSFERIN-GENERALREVENUE $619,000 $0
LANDSCAPE MAINTENANCE COST -$1,448,772 -$1,246,062
CIP $0 $0
DEBT SERVICES -$238,450 -$238,450
FUND BALANCE -$641,490 -$998,633
H:ASSessment Districts Analysis 2011-12.x16 EXHIBIT C
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~~~~ AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manager'
PREPARED BY: G. Daniel Ojeda, P.E., Director of Public Wor s it ngineer
Josef Kekula, Civil Engineering Associate
SUBJECT: Lynwood Lighting Assessment District No. 2011-A, FY 2011-12
Recommendation:
Staff recommends that the City Council adopt the attached resolutions entitled:
1. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
APPROVING THE ENGINEER'S REPORT PREPARED PURSUANT TO
CALIFORNIA STREETS AND HIGHWAYS CODE, SECTION 22565 ET SEQ.,
AS ORDERED BY THE CITY COUNCIL ON MARCH 1, 2011, RELATING TO
THE LYNWOOD LIGHTING ASSESSMENT DISTRICT."
2. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
DECLARING ITS INTENTION TO ORDER THE LEVY AND COLLECTION OF
ANNUAL ASSESSMENTS FOR FISCAL YEAR 2011-2012 WITHIN THE
LYNWOOD LIGHTING ASSESSMENT DISTRICT PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972 (COMMENCING WITH
STREETS AND HIGHWAYS CODE SECTION 22500 ET SEQ.) AND FIXING
THE TIME AND PLACE FOR HEARING PROTESTS AND OBJECTIONS."
Background:
The Lynwood Lighting Assessment District was first established in 1978 under the
Street Lighting Act of 1919. Subsequently, the District was re-established in 1981
under the Landscaping and Lighting Act of 1972. The cost of maintenance, including
the assessment engineering costs and administration can be levied annually against
the properties which receive the benefits, thereby relieving the General Fund of those
costs. Property owners are assessed only for the benefits received. The assessments
were levied as a fair and equitable way to provide funds to maintain, operate and
improve the lighting areas in the City. The plans and specifications for the District are
zo
on file in the Office of the Director of Public Works/City Engineer for the City of
Lynwood.
Discussion & Analysis:
The City Council, on March 1, 2011, adopted Resolution 2011-048 ordering the City
Engineer to prepare and file a report regarding the Lynwood Lighting Assessment
District. The Engineer's Report has been completed and is attached to this staff report
for the City Council's reference and use. The Report indicates a total assessment of
$1,030,891 for Fiscal Year 2011-2012 (FY 11-12) at no change in the rate per front
footage.
As part of the Engineer's Report, staff has provided an analysis consisting of a 3-year
and a 5-year recovery plan for City Council consideration (see Exhibits "D" and "E").
Both plans will make the District self sufficient and eliminate the fund deficit. In
addition, savings through energy conservation is discussed in the report.
Fiscal Impact:
The revenues received from tax assessments have not been able to fully support
operations and public infrastructure improvements to maintain and improve the lighting
areas in the City. The City anticipates revenues of $1,030,891 from tax assessments.
To have optimal operations the City would need to collect at least $1,800,000 in
assessments a year.
Coordinated With:
City Manager's Office
City Clerk's Office
City Attorney's Office
Finance Department
2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD,
APPROVING THE ENGINEER'S REPORT PREPARED PURSUANT TO CALIFORNIA
STREETS AND HIGHWAYS CODE, SECTION 22565 ET SEQ., AS ORDERED BY
THE CITY COUNCIL ON MARCH 1, 2011, RELATING TO THE LYNWOOD LIGHTING
ASSESSMENT DISTRICT
WHEREAS, the City Council on March 1, 2011, adopted Resolution No. 2011-
048, directing the City Engineer to prepare and file with the City Clerk, a report in writing
in accordance with the requirements of Streets and Highways Code, Section 22565 et.
seq.; and
WHEREAS, the City Engineer has prepared and filed said report with the City
Clerk and the City Clerk has presented said report to this City Council for consideration.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS;
Section 1. The City Council has considered and passed on said report. Said
report, as filed, is hereby approved.
Section 2. Said report, including any plans, specifications, estimates of costs
and expenses, diagram and assessments shall be placed on file in the office of the City
Clerk and may be examined by any interested persons.
Section 3. This resolution shall take effect immediately upon its adoption.
Section 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 17~h day of May, 2011.
Aide Castro
Mayor
3
ATTEST:
Maria Quinonez
City Clerk
APPROVED AS TO FORM:
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of
City Clerk, City of Lynwood
5
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, DECLARING
ITS INTENTION TO ORDER THE LEVY AND COLLECTION OF ANNUAL
ASSESSMENTS FOR FISCAL YEAR 2011-2012 WITHIN THE LYNWOOD LIGHTING
ASSESSMENT DISTRICT PURSUANT TO THE LANDSCAPING AND LIGHTING ACT
OF 1972 (COMMENCING WITH STREETS AND HIGHWAYS CODE SECTION 22500
ET SEQ.) AND FIXING THE TIME AND PLACE FOR HEARING PROTESTS AND
OBJECTIONS
WHEREAS, the City Council has ordered and the City Engineer has prepared
and filed a report in writing containing all matters required by Council under Streets and
Highways Code, Section 22565, et seq.; and
WHEREAS, said report has been presented to the City Council for consideration
and has been received and approved.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS:
Section 1. Pursuant to the Landscaping and Lighting Act of 1972 commencing
with Streets and Highways Code Section 22500 et seq., the City Councii of the City of
Lynwood hereby declares its intention to order the levy and collection of assessments
against the assessable lots and parcels of land within an existing assessment district
designated "Lynwood Lighting Assessment District" (the "District) for fiscal year 2011-
2012 to pay for the costs of those existing and previously proposed improvements
described as:
"The installation or construction and maintenance and servicing of existing and
previously proposed public lighting facilities and facilities which are appurtenant thereto
or which are necessary or convenient for the maintenance or servicing thereof,
including but not limited to, electric current, repair of street light standards and fixtures
and incidental costs including labor, material and equipment. Such improvements
constitute the maintenance and operation of sidewalks and streets, specifically, the
maintenance and operation of existing and previously proposed public lighting facilities
located in and along sidewalks and streets, including street lights and traffic signals,
and facilities which are appurtenant thereto or which are necessary or convenient for
the maintenance or operation thereof, including the cost of rent, repair, replacement,
rehabilitation, fuel, power, electrical current, care, and supervision necessary to
properly operate and maintain public lighting facilities and traffic signals located in and
along public streets within the City; and the installation and construction of previously
proposed public lighting facilities, and facilities which are appurtenant thereto or which
are necessary or convenient for the maintenance or operation thereof, which have been
or are to be paid from the proceeds of revenue bonds."
6
The boundaries of the District are conterminous with the boundaries of the City of
Lynwood as shown on the map identified as Assessment District Map No. 2011-A on
file in the office of the City Engineer.
Section 2. Reference is hereby made to the report of the Engineer approved by
City Council on May 17, 2011, by a resolution, and on file in the office of the City Clerk,
describing the improvements made or to be made, the maintenance and servicing
thereof, the boundaries of the District and any zones therein, and the proposed
assessments upon assessable lots and parcels of land within the District.
Section 3. Notice is hereby given that on June 21, 2011, at the hour of 5:00
p.m., in the Council Chambers of City Hall, 11330 Bullis Road, Lynwood, California, is
the date, hour and place fixed for the hearing of protests and objections by the City
Council to the levy and collection of the proposed assessments (existing rates) against
the lots and parcels of land within the District for fiscal year 2011-2012.
Any and all persons having any protest or objection to the proposed improvements, the
extent of the assessment district, or the levy and collection of the proposed
assessments may appear before the City Council at said hearing and show cause why
said improvements should not be carried out and the proposed assessment and
diagram confirmed, all in accordance with this Resolution of Intent and the report of the
City Engineer. Prior to the conclusion of the hearing, any interested person may file a
written protest with the City Clerk, or, having previously filed a protest, may file a written
withdrawal of protest. A written protest shall state all grounds of objection.
A protest by a property owner shall contain a description sufficient to identify the
property owned by him. All interested persons shall be afforded the opportunity to hear
and be heard. The City Council shall consider all oral statements and written protests
or communications made or filed by an interested person.
Section 4. The City Clerk is hereby directed to cause notice of the passage of
this resolution to be given at the time and place in the form and manner provided by
law.
Section 5. The proposed assessments for fiscal year 2011-2012 will remain the
same and are $1.62 per foot of frontage for residentially zoned property and $3.01 per
foot of frontage for commercially zoned property.
Section 6. This resolution shall take effect immediately upon its adoption.
Section 7. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED and ADOPTED this 17`h day of May, 2011.
Aide Castro
Mayor
ATTEST:
Maria Quinbnez
City Clerk
APPROVED AS TO FORM
Fred Galante
City Attorney
Roger L. Haley
City Manager
APPROVED AS TO CONTENT:
G. Daniel Ojeda, P.E.
Director of Public Works /City Engineer
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held in the City Hall of said City on the day of
,and passed by the following vote:
AYES:
NOES:
ABSENT:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council
of said City, do hereby certify that the above and forgoing is a full, true and correct copy
of Resolution No. on file in my office and that said resolution was adopted
on the date and by the vote therein stated.
Dated this day of
City Clerk, City of Lynwood
9
CITY OF LYNWOOD ~ May 17, 2011
LIGHTING ASSESSMENT DISTRICT
1 of 8
ENGINEERS REPORT
LYNWOOD LIGHTING ASSESSMENT DISTRICT
PREPARED
Pursuant to the
LANDSCAPING AND LIGHTING ACT OF 1972
(Division 15, Part 2)
STREETS AND HIGHWAYS CODE
STATE OF CALIFORNIA
Prepared by:
G. DANIEL OJEDA, P.E.
City Engineer
11330 Bullis Road
Lynwood, California 90262
CITY OF LYNWOOD May 17, 2011
LIGHTING ASSESSMENT DISTRICT
ENGINEER'S REPORT
2of8
May 17, 2011
THE HONORABLE MAYOR AND CITY COUNCIL MEMBERS
CITY HALL, LYNWOOD, CALIFORNIA
LYNWOOD LIGHTING ASSESSMENT DISTRICT
Pursuant to Resolution No. 2011-048, adopted by your Honorable Body on March 01,
2011, I have prepared the Engineer's Report.
ENGINEER'S REPORT
This Engineer's Report is required by the Landscaping and Lighting Act of 1972
(Division 15, Part 2, Streets and Highways Code of the State of California). The
Engineer's Report contemplates the levying of an assessment to provide funds
necessary to construct, install, maintain and service public lighting facilities and
appurtenant facilities within the Lynwood Lighting Assessment District (the "District").
The assessment will be levied against those parcels of land within said District
benefiting from the improvements, as required by law.
Proper construction, installation, maintenance and servicing of the street lighting
facilities within the District benefit all assessable properties within the District by
providing proper illumination for ingress and egress and safe traveling at night to and
from such properties. It also improves protection of such properties from crime and
vandalism. The foregoing also enhances property values.
Since the lighting facilities are located along the public streets, the front footage of
each benefited property along such streets is used as the base for distributing the
CITY OF LYNWOOD ~ May 17, 2011
LIGHTING ASSESSMENT DISTRICT
ENGINEER'S REPORT
3 of 8
overall costs of the improvements in proportion to the estimated benefits to be
received by each assessable parcel.
The different assessments for commercial and residential properties are based on
different lumen and other design requirements along major arterial and residential
streets.
THE ENGINEER'S REPORT
Pursuant to the Landscaping and Lighting Act of 1972, it is required that an Engineer's
Report be prepared and filed with the City Clerk, who in turn presents it to the City
Council for its consideration.
This Engineer's Report consists of the following:
1. PLAN NO. 2011-A AND SPECIFICATIONS.
The plans and specifications for the improvements within the District are on file with
the City Engineer and incorporated herein by reference. Plan No. 2011-A shows the
approximate location, nature and extent of the street lighting system of the District.
Existing and previously proposed improvements for fiscal year 2011-12 include, but
are not limited to, the following: electrical energy; repair and replacement of street
light standards and fixtures; labor; materials; equipment; miscellaneous improvements;
overhead and incidental work and construction of capital improvement projects as
required.
A diagram of the District, showing the exterior boundaries of the District, is attached
hereto as Exhibit A and is incorporated herein by reference. Reference is made to the
Los Angeles County Assessor's Maps for fiscal year 2010-11 for a detailed description
of the lines and dimensions of any lots or parcels within the District.
CITY OF LYNWOOD
LIGHTING ASSESSMENT DISTRICT
ENGINEER'S REPORT
May 17, 2011
4of8
2. ESTIMATE OF COSTS.
Maintenance and Servicing Costs
The estimate of the maintenance and servicing costs with respect to the District
(including incidental expenses) for the one-year period beginning July 1, 2011 and
ending June 30, 2012 is as follows:
Street Lighting
A. Personnel $ 209,288
B. Maintenance & Operations $ 582,332
TOTAL COST $ 791,620
Capital Improvement Costs
In 1993, the City of Lynwood entered into an agreement with the Lynwood Lighting
Assessment District pursuant to Section 22662 (b) of the Landscaping and Lighting
Act of 1972 whereby the District received an advance of $2,560,703 from the City of
Lynwood for deposit to the Capital Improvement Fund and agreed to repay the City
through the levy and collection of annual assessments for those improvements over a
period of twenty (20) years, commencing with fiscal year 1992-93. The annual
installment is $295,350. A list of the approved projects and their status is attached
with this report as Exhibit B.
Total Estimated Costs
The total amount to be assessed against parcels within the District for FY 2011-12,
consisting of the maintenance and servicing costs for FY 2011-12 and the annual
installment for capital improvement cost discussed above, is as follows:
CITY OF LYNWOOD
LIGHTING ASSESSMENT DISTRICT
May 17, 2011
Sof8
ENGINEER'S REPORT
FY 2011-12 ASSESSMENT
Street Lighting Costs ($791,620)
Annual Installment for ($295,350)
Certificates of Participation
(Revenue Bonds)
Total Cost ($1,086,970)
Estimated FY 10-11 Shortfall ($945,982)
TOTAL LIABILITY ($2,032,952)
Expected Revenue and Amount to Be $1,030,893
Assessed at No Change in FF Rates
Other Revenue Estimate $65,000
Est. shortfall at end of FY 11-12 ($937,059)
3. TOTAL NUMBER OF LIGHTS IN THE CITY OF LYNWOOD
EDISON OWNED CITY OWNED TOTAL
Lumens Number Number Number
7,000 8 191 199
9,500 1,842 344 2,186
15,000 196 52 248
20,000
25,000
138 0 138
653 711 1,364
CITY OF LYNWOOD May 17, 2011
~. ~•~~ ~ ~ LIGHTING ASSESSMENT DISTRICT
~~ 6of8
ENGINEER'S REPORT
EDISON OWNED CITY OWNED TOTAL
Lumens Number Number Number
35,000 8 8
47,000 19 19
55, 000 13 0 13
TOTAL 2,877 1,298 4,175
1. Residential properties with 7,000 - 15,000 lumens/light.
2. Commercial properties with 20,000 - 55,000 lumens/light.
4. ASSESSMENT OF ESTIMATED COST
There are approximately 10,070 parcels of property, with approximately 560,194 feet of
front footage, within the District, excluding parcels of public property, which are not ~,
assessed for the cost of improvements.
Zone Feet Rate Amount
1 471,433 $1.62/FF $ 763,721
2 88,761 $3.01/FF $ 267,170
Estimated Assessment Revenue: $1,030,891
5. LIGHTING DISTRICT FUND BALANCE
Exhibit C is an analysis of the District fund balance. If the District rates remain the same
for F.Y. 2011-12, the estimated year end balance will be a negative $937,059.
__ - - - - _ __ _ - - - _-- __--I
CITY OF LYNWOOD ~ May 17, 2011
LIGHTING ASSESSMENT DISTRICT
7of8
ENGINEER'S REPORT
6. ALTERNATIVES TO FUND THE DISTRICT
Assessments for the Lynwood Lighting Assessment District have not been adjusted since
F.Y. 1992-1993, at which time the rates were decreased from $1.74 FF to $1.62 FF.
Staff has provided an analysis consisting of a 3-year plan and a 5-year plan for City
Council consideration. It is strongly recommended that the City Council consider
implementing one of the plans (see Exhibits "D" and "E") after January 2012. However,
the City must comply with the requirements of Proposition 218 if an increase in rates is to
be implemented. It is also recommended that any fee increase be considered for FY
2012-2013 and that District rates remain the same for FY 2011-2012.
The final debt service payment obligation of $295,350, from the Lighting Assessment
District fund is FY 11-12. While the additional $295.350 in funding for FY 12-13 may
assist the District close the funding gap, it will not eliminate the deficit. In addition, as
part of AB32, the City will be required to implement energy conservation programs in
the near future, which will require funding to implement. As such, to comply with AB32
and for immediate energy cost savings, the City Council may consider energy
conservation such as limiting the number of hours and the number of City lights used,
staff estimates energy cost saving of about $80,000 to $100,000 a year. Additional
energy cost savings can also be realized by upgrading the current High Pressure
Sodium lights (HPS) to Light Emitting Diode (LED) lights. The estimated cost to
upgrade the entire inventory of City owned street lights to LED lighting is about $1.5
million. Such an upgrade could be done over a three (3) year period. However, the
Lighting Assessment District fees would need to be increased to fund the replacement
to LED lights and other street light upgrades and improvements.
7. ASSESSMENT ROLL
In compliance with the Landscaping and Lighting Act of 1972, copies of the County
Assessor's Map and the County Tax Collector's tax rolls were used in this Engineer's
Report. The assessment roll, for each parcel of land therein, shows the legal description,
the County Assessor's code numbers, the assessable front footage used in calculating
the assessment against each individual parcel and the total net assessment levied
against the parcel. All assessable parcels of land in said District were included in one of
the two zones of benefit as set forth herein above. The assessment roll is on file in the
office of the City Clerk and is incorporated herein by reference. The Plans and
Specifications are on file in the Office of the City Engineer and are incorporated herein by
reference.
CITY OF LYNWOOD ~ May 17, 2011
LIGHTING ASSESSMENT DISTRICT
8 of 8
ENGINEER'S REPORT
The foregoing Engineer's Report, which includes PLANS AND SPECIFICATIONS, and
the DIAGRAM, ASSESSMENT ROLL and the ESTIMATE OF COSTS, is presented
herewith for your approval by resolution.
Dated this 17~h day of May, 2011
Respectfully,
G. DANIEL OJEDA, P.E.
City Engineer
City of Lynwood
Exhibits
F
H
H
x
x
w
STREET LIGHTING ASSESSMENT DISTRICT
CAPITAL IMPROVEMENTS
BUDGET COMPLETED,%
1. Street Lighting Rehab. (Res.) $740,503 100
2. Street Lighting Rehab. (Comm.) $1,114,000 100
3. Public Works Yard $360,000 100
4. Cesar Chavez Ln. Lighting $31,200 100
5. Security Lighting $100,000 100
6. Lynwood City Park Lighting $200,000 100
7. Street Lighting Abandonment $80,000 45 (Postponed)
8. Street Lights Installations $0 Deleted
TOTAL: $2,625,703
EXHIBIT "B"
LYNWOOD LIGHTING ASSESSMENT DISTRICT
FUND BALANCE ANALYSIS
FISCAL YEAR 2010-2011 2011-2012
STATUS YEAR END
PROJECTION BUDGET ESTIMATE
BEGINNNG FUND BALANCE -$938,632 -$945,982
LIGHTING ASSESSMENT $990,000 $7,030,893
INTEREST & PENALTIES $18,000 $15,000
TAX REDEMPTION $55,000 $50,000
TRANSFER IN-OTHER FINANCING SOURCES $170,000 $0
STREET LIGHTING MAINTENANCE COST -$945,000 -$791,620
CIP $0 $0
DEBT SERVICES -$295,350 -$295,350
FUND BALANCE -$945,982 -$937,059
EXHIBIT C
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~4 ~~~ d AGENDA STAFF REPORT
,.
~~rro~`}
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag~y~P'~
.,~~
PREPARED BY: Alfredo J. Lopez III, Human Resources Director
Lillian Ayala, Risk Manager
SUBJECT: Claim for Damages by Juan Lozano
Recommendation:
Staff recommends that the City Council reject the claim of Juan Lozano v. City of
Lynwood and send a standard letter of rejection.
Background:
On April 19, 2011, Mr. Juan C. Lozano (A.K.A Juan C. Medina) filed a claim for
damages alleging property damage from an unknown suspect who threw a two
(2) foot orange and white barricade over the fence of his business located at
5170 Imperial Highway, in the City of Lynwood, striking his 2006 Infinity G35.
Discussion & Analysis:
A vandalism incident report was recorded with the Los Angeles Sheriff's
Department documenting the incident on March 20, 2011. Staff confirmed that a
Sheriff Deputy responded to the scene and the dates when the unknown subject
vandalized Mr. Lozano's 2006 Infinity G35 fell between March 19 and March 20,
2011, as alleged.
In the report, Mr. Lozano indicates that when he entered his business where he
also resides, he noticed a two (2) inch dent to the front passenger panel and a
two (2) foot barricade that was on the ground next to his vehicle. Mr. Lozano
indicated that he believes that the unknown subject struck his vehicle with the
barricade when it was allegedly thrown over the fence. The barricade is property
of the City of Lynwood, which a city work crew apparently and accidentally left
near the property when working in the area. The City barricade was returned by
Mr. Lozano with the claim for damages. See attached photo. ( o
ITEM
ZI
Mr. Lozano submitted a claim in the amount of $1,050.00 for repair and an
estimate repair order from Franco's Body Shop for the same amount.
Although the City work crew left the barricade near the area, we are not
responsible for the actions of a vandal who threw it over the fence. Staff and
AdminSure, the City's third party liability adjuster, confirmed that liability does not
adhere to the City in this matter. Therefore, we are recommending to reject this
claim. The damage was done by an unknown suspect.
Fiscal Impact:
The action recommended in this report will not have a fiscal impact on the City.
Coordinated With:
Public Works
City Attorney
AdminSure
Attachments:
Claim Form
Repair Estimate
Photos
Sheriff's Incident Report
(Rev. 2/09)
FROM
CITY OF LYNWOOD
11330 BULLIS ROAD
LYNWOOD, CA 90262
LIABILITY
City Claim Reporting Form
F r all Persons or Prop
C9 VED
CITY OF IYPJWOOD
APR 19 2011
PERSONNEL
DATE FII,ED
CLAIM NO.
.DEPT.
COPY
AdminSure
1470 Valley Vista Drive, Ste 230
Diamond Bar, CA 91765
1. CLAIMS FOR DEATH, INJURY TO PERSON, OR TO PERSONAL PROPERTY, MUST BE FILED
NO LATER THAN SIX (~ MONTHS AFTER TIIE OCCURRENCE (Gov. Code, Sec. 911.2).
2. CLAIMS FOR DAMAGES TO REAL PROPERTY MUST BE FILED NOT LATER THAN ONE (1)
YEAR AFTER THE OCCURANCE (Gov. Code, Sec. 911.2).
3. READ ENTH2E CLAIM FORM BEFORE FILING.
4. ATTACH SEPARATE SHEETS, TF NECESSARY, TO GIVE FULL DETAILS. -
Name of Claimant: ,~ ~~ ~ ~--~ l'~ ~~ ~ ~
Date of Birt Social Security No.:
Home afddress of claimant: ~l ~ G ~ ` ~~ ~~~c `~ ~ l~ui~/ ~l ~u ~ ~ ~~ ~ Z6
City: `/~/~~~~ State: S.A__ Zip Code: ~ ~ Telephone No.: '
Give.address to which you desire notice or communication to be sent regazding this claim:
Sl ~ O ~..~f-/~d~/City: ~/~- State: CA Zip Code: ~ ~ '2 ~ 2
Date of Accident: 0 3 . ~~ U ~2U~ l Time: AM mil' GG PM
Place of Accident: ~/ ~GZ J=>`,~ f /nES ~i.G~ ~~ ~~~b ~~"~~~~"~'i~ ~`1~
How did damage or ]niurv occur? (Give full details)
;~ ~ ~ >2 Gua-? ~ TES ~rc~ s ,c~ ~ Co T 6 ti 1/ ~G,A ~ -t/ ~ ~
yJ /LU~~~ S,vs~,9E f''fl c!zivr-- Sf+.eWt 6-3e~t~ -r s2li~y~GV.4~ i-4-[e
S ,r h~ ~ 2v+/ f-i-4 ~ c., r~ S } mac. a-~-t¢ GuFJ^' S G ~Ln--u-e t ~u
~/~- `i^ ~ f1~S ~ ~~ii[r~{- S cE t c-f c ~ -4 c~ ~ ivo ~ s E~ !~-c_ -F.Y, ..1
Gw.gY
Were Sheriffs at the scene? Yes v~ No File No. (If known): ~/!l UY 3 !3_Z ll ~ - 2 F 3
What particulaz act or omission do you claim caused the injury or damage? Give the name of e CityGf~ cc ~~
employee causing the injury or damage, if known: !~ ~ ~~<iZ"-C 1 ~ /O~J c / c'(
Give total amount of claim (include estimate amount of y prospective injury or damage): ~ ~ ~ 1 S
How was amount of claim computed? (Be specific. List doctor bills, wage rate repair estimates, etc.)
Please attach two original estimates ~(J ~)
Expenditures made on account of accident or injury (date and item):
~ G
Name of address of witnesses, doctors and hospitals: ~~t^-~ -
PLEASE READ THE FOLLOWING CAREFULLY
For all accident claims, place on following diagram names of streets, inclriding North, East, South and
West; indicate place of accident by "X" and by showing house numbers or distance to street corners.
If City vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by
"B" location ofpyourself or,your veh~e when you first saw City vehicle; location of City vehicle at the
time of accident by `.`A-1" and location of yourself or your vehicle at the time of the accident by "B-1"
and the point of impact by "X".
Note: if diagams below. do not fit the situation, attach a_proper diagram signed by claimant
FOR AUTOMOBILE ACCIDENTS
//~/ \\
FOR OTTiER ACCIDENTS
/ smEw.vx
c[ncs ~ n~ ,r1
/vr~r%/t y-Cl'G7 ~iJl'~~u~^
~. s T ,'~~
eucKwnr
SmEWALK
Q D!!k
I HAVE READ THE FOREGOING CLAIM AND KNOW THE CONTENTS THEREOF: AND
CERTIFY THAT THE SAME IS TRUE OF MY OWN KNOWLEDGE EXCEPT AS TO THOSE
MATTERS WHICH ARE HERE STATED UPON MY INFORMATION AND BELIEF: AND AS TO
THOSE MATTERS I BELIETO BE TRUE. l CERTIFY (OR DECLARE) UNDER PENALTY
OF PERJUK.Yi THAT TI~,E F GOING [S TRUE AND CORRECT.
/ A E
EIIUEanasLiabilityClam
ter..
- ESTIMATE AND
540 E. Euclid Ave • Compton, CA 90222 REPAIR ORDEF
(323) 376-7414
SHEET NO OF SHEETS
Car Owner ~(1 F11~( ~ ~,~A ZC) • C~ Business Phone
Adaess S (~ ~ 7~yE~ 9i s-/c.~/1 L .Home Phone
i pa GiriL
~__..__~ ,-,. Phone
i//G/GU( T
~ ~ 3 c_
,~ / ~ /~
The above esfimate is based on our inspection and does not cover additonal pans or iaoor ESTIMATE AMOUNT
Which may be required after the work has started. Wom or damaged parts rwt evident on first
Po th ~ ti for additional
)rder No.
Retain ^
Parts
HRS OF LABOR @ $ PER HR. $
$ PARTS ~~
PAINT
mspecbon may t>e dtscoven;d and you wdl be contacted r au onza on Revised Estimate $ MATERIALS ~ i ' '
work Pars prices subject to charge wilhou[ notice. This estimate is good far days ~ MATER~IADLS
Cusromer's O.K. By
$ .................... Insurance Dedu~k E5limator......................................................._. SUBLET
ACKNOWLEDGEMENT 1 have tad and untlerstand the estimate end authorize repair Tme ate II y Wham
service be perforated including sr ard'~~~~ 7~e rareipt of this estimate. An
e>~ress mechanic's lien is Itereby a led9a car, truck or vehicle m secure the TAX
amount of repairsfiierem. / ~~ ADVANCE
Deposit $ CHARGES
Chgs. if not Repaired $ TOTAL L~ -
REPORT
_. INFORMATION
and
Victims' BiII of Rights
CENTURY SHERIFF STATION
11703 S. ALAMEDA Si
e~~90262
(323) 56&4800
cl//- o~i3~3 - ~~~o - x3
Report Number
Classification of Incident
~- ~-1/
Date
~' Z~~i
Deputy's Name
LEROY D. BACA, SHERIFF
Los Angeles County Sheriff's Department
Gt .? J'fncelii50
COUNTY OF LOS ANGELES SHERIFFS DEPARTMENT
ATRADITlONOFSERVICE INCIDENT REPORT DNR p3-sa-/~ ..~ / DP
ACTION: ^ACINE N01F roPAOUV roP BtBR.T
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O\AN6iCAreAl IllL8E1 (tiM1.90E D,SEA ~E ^ YEB $11D
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DATE/TIME
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PpOPERTY S-8I[pFN • R-pECOVFAFD • L-LOHf • F-PDU!®• E-BlBEmID • p-DAMAp®• EV-EVmEE1NCE RELEASED TO
CODE: Ues a8 kahle CDdea• for exam le 8 b both etden end Recausretl Cods le SIR
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~ T- ,SUE sotw4cE OTHER
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rsc COMPACT DISK TER, Unknown
(1) COMPACT DISK DEPICTING DIGITAL IMAGES OF
I DAMAGES TO VlMEDINA'S VEHIC LE ~ ~
••-E~SEF MASTER book 248 PaOe 182
BGOeED 6w Flares.Francisco
508553
n35Wn=c, ,.~
I
i
PART I STATISTICAL INFORMATION
PROPERTY TYPE OF PROPERTY STOLEN RECOVERED
TYPE OF PROPERTY STOLEN RECOVERED JEWELRY
~_ S
- - ~~ _- ~ S
- ^~
CLOTH/NEVFIlRB S S LIVE37T)CK S S
CONSUMABLE GOODS
CURRENCY?JOTES S _ ___
S
._-__ S
S LOCAL BRJLEN VEHLCLEB
MISCEL[ANEOU9 S
S
~ S _ _____
S _
FlRFAAMB _-_
S ~
S OFFICE EQUIPMENT S
____.___ .-. ._ S
_ ---
HOUSEHOLD GOODS S S TVA9ADI6'BTEREO S S
w^^L• OP A Y CRIL'E EOUE_aT FOR CONFlOENRer m
PURSUANT TO SECTION 2a3(e) OF THE CALIFORNIA PENAL CODE, YOU ARE INFOpMEO THAT VOUR NAME WILL BECOME A MATTER OF PUBLIC RECORD,
UNLE88 YOU REgUESi THAT Tf REMAIN CONFIDENTIAL AND NOT BE A PUBOC RECORD, PURSUANT 7'O SECTION 8254 OF THE GOVERNMENT CODE
I, HEREBY (00) (DO NOT) ELECT TO El(ERCISE MY RIGHT TO PRIVACY.
SCREENING FACTORS
YES NO YES N
^ 1. SUSFSECT IN CUSTODY ^ / 7. GENERAL SUSPECT DESCRIPTION
^ ~ 2. SUSPECT NAMEDMMOWN ^ H// S. GENERAL VEHICIE DESCRIPTION
OR PATTERN
UNIQUE M
O
' B
.
.
.
^ ~ 3. UNIQUE SUSPECT I NTIFIERS ^ fy
_70. SIGNIFICANT PHYSICAL EVIDENCE
S/
^ ~ 4. VEHICLE 1N CUSTODY ^ (
~a
/
^ ~ 5. UNIQUE VEHICLE IDENTIFIERS ^ 11. TRACEABLE STOLEN PROPERTY
MULTIPLE WITNESSES
12
IEWER DISCRETION
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.
^
8. WRRERIREV
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LOS ANGELES COUNTY SHERIFF'S DEPARTMENT pgGE _.'_ OF ~_
CRIME ANALYSIS SUPPLEMENTAL FORM -- SUSPECT! SUBJECT INFORMATION 7~ ~
URN __ ~~~~ o4L3I? '~ ZI/B ~ ~7
F
DEP ~'K~ EMPLOYEE a ~~ SSA
!
BY
BUSPECT~~JNAYE LJLi~cJ~E1e.+r/ ~---_._
SUSPECT R~~NANE_._.`Nf'!~-'.-"- _._._._,_._._.,
-
SUBJECT SU&IECT ""-
_ _ _ _ _ _ _ _ _ _ _ _
RIPTION
T
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CLOTHING DESCRIPTION CLO
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SC
IfELI TYPES j I
ITEM TYPE DESCRIPTION cAP I MnT I REM TYPE DESCRIPTION i
COAT/JACKET
URESS/SKIRT
GLASSES ' I
/ GLOVES i I
JEWELRY
PANTS J ~
1' ~ SHIRT I BLOUSE I
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SCARS 1 MARKS /TATTOOS 1 ODDITIES
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.. ~ w_W~VN:f1Y YMO tTRANOER
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT PAGE ~ OF?
CRIME ANALY318 SUPPLEMENTAL FORM - M. O. FACTORS uYx `1 ~~- ~N/3 ~ 7.11 S- 2'63
e@~ ~QE7,` NON - REBIOENTUL METHOD OF ENTpy_ TOOl9 U8E0 6 LBPECTB Pl~OFR TO BETO RE
^ EINPORT ^ AUTOWTm m...
^ BEACxI DCEEx ^ WNReamRI DREwu
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~~~~e AGEN®A STAFF REPORT
~`~ ~',.
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Mana
~ac~-)
PREPARED BY: Perry Brents, Director of Recreati~on/and C~o munity Svcs.
Mark Flores, Deputy Director ~~vY
SUBJECT:
Recommendation:
New Facility Rental Policy & Fee Stru2,'ture -Senior Center
1. Staff recommends that the City Council adopt the attached resolution
entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD ESTABLISHING A FACILITY RENTAL POLICY AND
RENTAL FEES FOR PRIVATE USE OF THE LYNWOOD SENIOR
CENTER".
2. Staff respectfully requests City Council direction on alcohol use for rentals
at the Lynwood Senior Center
a. Option #1 - Do not allow use of alcohol
b. Option #2 -Allow Use of Alcohol for all rentals - Requires
amendment of existing Bateman Hall Alcohol Policy to include
consideration for alcohol use at the Senior Center at a future date.
c. Option #3 -Limit Alcohol use to certain types of events and/or
certain types of alcohol (i.e. beer and wine only, alcohol only during
City sponsored events) -Requires amendment of existing Bateman
Hall Alcohol Policy to include consideration for alcohol use at the
Senior Center at a future date.
Background:
The City of Lynwood Senior Center was opened in 2008. A private rental fee
structure has yet to be implemented for this flagship facility. Increasing interest
in private rental use of the facility by the public combined with the City's need to
maximize revenue avenues justify implementation of a fee structure for this
facility. The Lynwood City Council has directed staff to research and propose a
facility fee structure and rental policy for the private use of the Lynwood Senior
Center. ._
1
ITEM
~~
Discussion & Analysis:
Ordinance #1291 delegates authority to and directs the City Manager to adjust
City fees and charges to recover the percentage of costs reasonably borne in
providing products and services as set forth in the Ordinance. The Ordinance
also directs the City Manager, Assistant City Manager and each relative
Department Head, under the direction of the City Manager, to review all fees and
services charges as listed in the Ordinance and set and adjust the fees so as to
recover the listed percentage of costs reasonably borne in providing products or
services.
Although the Lynwood Senior Center did not exist when Ordinance #1291 was
created, the existing Recreation Schedule of Fees and Service Charges is being
used as a guide and part of the justification for the proposed target recovery level
of 40% and the Senior Center Rental Fees Schedule and Rental Use Policy.
Proposed fees were developed using a combination of (a) comparable existing
rates at other City of Lynwood facilities, (b) ensuring that the City's Cost
Recovery mandate is reached, (c) analysis of rates at neighboring Cities, and (d)
market value.
Table 1
Ordinance #1291- Recreation Fees and Service Charges
Recover Schedule
Service/Product Reasonable to Be
Recovered Fee Review Schedule
City Adult Sports Programs 50% Annual
City Youth Sports Programs 10% Annual
Field Rental/Private Grp. 50% Annual
Community Center Rental 40% Annual
Swimming Instruction 20% Annual
Public Swimming 20% Annual
Pool Rental 25% Annual
Bateman Rentals 25% Annual
Recreation Classes 75% Annual
Day Camp 75% Annual
Ham Park Rental 40% Annual
Recreation Special Events 10% Annual
Trips & Travel Coord. 50% Annual
Special Considerations about the Senior Center Schedule of Rental Fees
and Rental Use Policy document:
• Private Rentals are limited to after 5:00 p.m. Monday through Friday and
Weekends.
2
• Three (3) Options are offered as an Alcohol Policy for City Council to
consider. Rentals Fees and Insurance requirements will have to be
revised should City Council elect to allow alcohol use. If alcohol use is
requested by the City Council, staff will bring forth, at a future date, a
revised Bateman Hall Alcohol Policy that will make considerations for
alcohol use at the Lynwood Senior Center.
• Youth-oriented events will not be allowed at Senior Center as presented in
this policy.
Fee Schedule, revenues and City expenses will be monitored over the first
year of the policy. Staff will return to City Council to recommend any
adjustments at the conclusion of the initial monitoring period.
Fiscal Impact:
The Revenue and Expenditures associated with rentals of the Lynwood Senior
Center are unknown at this time. The initial target cost recovery level for the
rental of the Senior Center facility is recommended at 40% as this level is
comparable to the Community Center and Youth Center Rental facilities.
Coordinated With:
City Attorney
Finance and Administration
City Manager
3
RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ESTABLISHING A FACILITY RENTAL POLICY AND RENTAL FEES FOR
PRIVATE USE OF THE LYNWOOD SENIOR CENTER
WHEREAS, the Lynwood City Council provides policy direction for
prudent financial management of the City's finances; and
WHEREAS, the Lynwood Senior Center User Fees and Rental Policy is
consistent with City's financial objectives; and
WHEREAS, the City desires to develop and provide recreational
opportunities and programs to meet a variety of community needs within a
reasonable cost recovery range; and
WHEREAS, the City seeks to offer a fair and equitable fee structure while
attempting to offset operational, maintenance, and other expenses; thereby
reducing reliance on the City's General Fund; and
WHEREAS, community facility rental policies require periodic review and
modification to match changing community needs and operational conditions.
NOW, THEREFORE, THE CITY OF LYNWOOD DOES HEREBY FIND,
ORDER, AND RESOLVE AS FOLLOWS:
Section 1. The Lynwood City Council enacts the attached Lynwood
Senior Center Rental Policy and User Fee Structure.
Section 2. This Resolution shall take effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED THIS 17th day of May 2011.
Aide Castro, Mayor
ATTEST:
Maria Quinonez, City Clerk
APPROVED AS TO FORM:
Roger L. Haley, City Manager
APPROVED AS TO CONTENT:
Fred Galante, City Attorney Perry Brents, Director
Recreation & Community Services
4
LYNWOOD SENIOR CENTER
Schedule of Rental Fees
And Rental Use Policy:
Thank you for choosing to have your event at the Lynwood Senior Center. We want you to have
a pleasant experience from the initial planning of your event up to and including the day of your
event. To provide you quality service and ensure an enjoyable and safe event, the following
fees, policies and procedures apply and will be enforced. The City of Lynwood reserves the
right to change andlor cancel any reservation at any time resulting from a City event,
program or maintenance.
AVAILABILITY
The Lynwood Senior Center serves as a Senior Services facility Monday through
Thursday 8:00 am to 4:00 pm, Fridays from 8:00 am to 2:00 pm. and selected Saturdays
from 8:00 am to 1:00 pm. Rental by outside groups, organizations or individuals will
generally not be available during these times.
The Lynwood Senior Center is generally available for rental Monday through Thursday
evenings from 5:00 p.m. to 10:00 p.m., Fridays from 5:00 pm to 10:00 pm, Saturdays
from 9:00 a.m. to 10:30 p.m. and Sundays from 9:00 a.m. to 9:00 p.m.
The Center is NOT available for rental on the following City holidays: Easter, Labor Day,
Memorial Day, Fourth of July, Veteran's Day, Thanksgiving, Day after Thanksgiving,
Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Martin Luther King
Day, President's Day.
• Rentals are only available for rental a minimum of four hours on weekends (Fridays,
Saturdays and Sundays). Weekend rentals require at least the rental of the combined
Assembly and Dining Rooms (Great Room).
The Lynwood Senior Center is primarily a Senior Center facility and is not designed to
host events for significant numbers of youth. Youth-oriented rentals are not permitted at
this facility. This includes, but is not limited to, quinceneras, sweet sixteens, and birthday
parties for ages seventeen and under.
Depending upon the nature of the reservation, the Recreation & Community Services
Department may require additional fees and/or insurance. If required, Applicants must
obtain insurance on their own and at their own expense
APPLICATION PROCEDURE
• Complete and submit a Request for Facility Use Application with the Recreation &
Community Services Department 11301 Bullis Road, Lynwood, CA 90262 (310) 603-
0220 ext. 319. Requests for use must be submitted at least 14 days prior to the
requested date. The Recreation & Community Services Department staff shall review all
1
applications and has the right to grant or deny use based on policies and availability, or to
grant use subject to certain conditions. One individual must be designated as the
responsible party for the requesting group and sign the request for use contract. The
person signing these forms shall assume responsibility for the clean-up and any damage,
loss, or disturbances during the rental period.
• All reservations are tentative until the Recreation Director approves the application, it is
returned to applicant and the Applicant pays for the rental.
• Applicants may have a maximum of two (2) reservations on the books at one time. No
long-term and/or recurring reservations are allowed that exceed two (2) reservations.
FEES. DEPOSITS. REFUNDS
Rental fees and deposits must be paid NO LATER THAN 14 DAYS PRIOR to the scheduled
event, by Cashier's Check, Money Order, Cash, or Personal Check, or the event will be
cancelled.
Payment will be made payable to the "City of Lynwood".
FEE SCHEDULE & DEPOSITS
ROOM No-Alcohol Rental RATES DEPOSIT
Resident/Lynwood-based groups Non-resident
Great Room (Dining Room + $75.00/hr $85.00/hr
Assembly Room) $150.00
• 4-hour minimum
Dining Room $60.00/hr $70.00/hr $100.00
• 4-hour minimum
Assembly Room $45.00/hr
$60.00/hr
$100.00
• 2-hour minimum
KltChen - (only allowed with rental
of Dining Room or Great Room)
Full Use $40.00/hr $50.00/hr $100.00
Catered Use $30.00/hr $40.00/hr $100.00
Craft Room
2-hour minimum $30.00/hr $40.00/hr $100.00
Conference Room Not Available for Rental
Deposits are refundable after the event, within the City's standard payment process and
warrant run schedule, provided all of the following conditions have been met.
• There has been no damage to the building or property
The facility has been cleaned and returned to its original state.
2
The user has complied with all rules and terms of this agreement.
No City ordinances have been violated.
In the event damage has occurred and some portion of the deposit must be surrendered, the
balance of the deposit, if any, will be returned pursuant to the City's payment policy. In the
event damage has occurred that exceeds deposit amount, the City will pursue reimbursement
for actual costs of repair of damage. Any costs and attorneys' fees incurred in pursuing such
payment will be charged to the Applicant and/or responsible party.
Cancellations will be handled according to Recreation and Community Services Department
policy. There are NO REFUNDS for reservations cancelled less than two weeks prior to the
scheduled event. Applicants are responsible for monitoring weather for their event and to
make changes as necessary. NO REFUNDS shall be provided for weather-related
cancellations.
MUSIC
Live or amplified music is only permitted Friday or Saturday nights until 9:30 pm. After these
times, all live or amplified music shall cease. The Lynwood Senior Center is in a residential
neighborhood and those using the facility owe consideration to the neighbors.
If staff or law enforcement receives complaints about noise from the music, or general
rowdiness in or around the Senior Center, they may exercise their professional judgment and
either give the event sponsor a warning or have the music turned off and also request the event
sponsor to end the event and vacate the premises prior to the contract closing time. There will
be no refunds if the event is ended in this manner.
OTHER
• Use of candles or any other type of open flame is not allowed.
No glue, tape, tacks, nails, screws or pins may be used to hang decorations. Do not hang
heavy objects or decorations from the ceiling.
• The equipment (chairs, tables, etc) that is available to the public for use/rental will be
listed on a separate attachment.
Smoking is NOT PERMITTED inside the facility (including restrooms) and within 20 feet
of any entrance, door, or window.
FACILITY MONITOR
A facility staff monitor will arrive and welcome you at your scheduled start time and will be in the
building during your rental time. The facility monitor will open, orient groups as to use and event
closing procedures. This staff person is available to answer your questions about the building,
and will help you locate contracted items.
3
The lead event rental representative should check in with the facility monitor upon arrival. At the
end of your event, prior to leaving the facility at the agreed upon time, that designated person
and the monitor will complete a Rental Clean-Up Check List for the areas used. The return of
the damage deposit is dependent upon the condition in which your group leaves the facility.
SMOKING IS PROHIBITED IN PUBLIC BUILDINGS UNDER CALIFORNIA STATE LAW -
Government Code Section #7596-7598
ALCOHOL POLICY
OPTION #1 -
• ALCOHOL IS PROHIBITED IN THE BUILDING AND ON THE GROUNDS OF THE
Lynwood Senior Center. The City of Lynwood considers beverages with ANY
percentage of alcohol as an alcoholic beverage. Failure to comply with any of the
above will result in FORFEITURE OF DEPOSIT.
OPTION #2
If City Council wishes to consider Alcohol use at this facility, staff recommends
that the existing Bateman Hall Resolution and accompanying policy be amended to
include the Senior Center.
ALCOHOL POLICY.• Applicants must be at least 21 years of age to request permission to
bring alcoholic beverages. The Bartender service and the permit and the insurance
requires an additional charge. The bar opens at 5:30pm-9:30pm for regular permits.
When liquor is made available at an event, all of the beverages, including the non-
alcoholic beverages, must be served in transparent cups. When beer is made available,
the applicant must provide two (2) new trash cans with wheels on them to be used for
keeping the beer on ice. The beer must be in single serving size bottles or cans. Kegs are
prohibited. Any alcohol that remains after the bar is closed must be removed from the
premises by the applicant only. It is prohibited for guests or anyone to bring alcohol into
the facility. If the liquor is sold to those in attendance, then an additional charge will apply
in order to obtain the proper permit.
OPTION #3
Limit use of alcohol to certain types of events (i.e. City sponsored events) and/or
certain types of alcohol (i.e. beer and wine only).
FACILITY MONITOR INFORMATION
The City's event facility staff working the Lynwood Senior Center is on hand for the following:
• Unlock the building and welcome you at the contracted time.
• Answer questions such as where things are or how things work.
• Monitor the noise level so that it does not become excessive. (Please remember that
this is a residential neighborhood.)
Insure that the event ends promptly as scheduled and the building is cleaned, locked
a
and secured by the contracted time.
Monitor security of the building and rental activity as needed.
Provide general custodial supervision by completing and signing the clean up check list
with the group's responsible person.
The Facility Monitor is NOT able to:
• Act as guardian or security for children or valuables.
• Act as custodian for set up or clean up.
• Direct traffic.
• Move tables, chairs or other equipment beyond the contracted terms
• Allow use of uncontracted equipment or areas of the facility.
5
Lynwood Senior Center
RENTAL CLEAN-UP CHECKLIST
It is the responsibility of the renter, or their designated responsible party, to see that the facility
is left in the same condition as it was received prior to their event. The following items must be
checked off upon completion of a renter's event. The Checklist shall be signed by the renter
and/or the responsible party, and the facility monitor on duty. Any areas not cleaned
appropriately may result in all or part of the Damage Deposit being withheld.
GENERAL CLEANLINESS: Including foyer, bathrooms and grounds
^ All flowers, decorations, and balloons removed
^ All equipment, dishes, linens and rental equipment brought in by the renter removed
^ Hard floors swept and free of spills, carpet vacuumed
^ All trash containers emptied and relined
^ Chairs and tables put back in original location
KITCHEN
^ Sink, stoves, ovens, microwaves, stove top cleaned
^ Counters wiped down
^ Refrigerator emptied of food and beverages, cleaned
^ All equipment turned off
^ Floor swept and spills mopped
^ All items brought in by renter or caterer removed (utensils, bowls, etc.)
OTHER
^ Renter/Designated Person accompanied Facility Monitor during building lock-up.
Renter/Responsible Party Comments:
Signed:
Event Staff Comments:
Date:
Signed:
Date:
• Did group check out at the agreed upon time? YES or NO
6
• If NO, actual checkout time:
BLANK PAGE
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DATE:
TO:
APPROVED BY:
AGENDA STAFF REPORT
May 17, 2011
Honorable Mayor and Members of the City Council
Roger L. Haley, City Manager
PREPARED BY: Chondra Handley, Assistant to the City Manager
Daniel Baker, Administrative Analyst II~
SUBJECT: Financial Subsidy for United Peace Officers Against Crime
Recommendation:
Staff recommends that the City Council provide direction regarding the request
for financial support from United Peace Officers Against Crime.
Background:
California Constitution Article XVI, sec. 6 requires that the use of public
resources must serve public purposes. On June 16, 2009, the City adopted a
City Donation/Fee Waiver Policy providing a procedure for City support of non-
profit entities that participate in and promote events that are beneficial to the
community or otherwise provide a valid and substantial public purpose within the
mission of the City and demonstrate a need for assistance. The United Peace
Officers Against Crime (UPAC) has requested support to maintain its summer
camp program efforts.
Discussion 8~ Analysis:
This item was placed on the agenda to provide City Council an opportunity to
support UPAC's summer camp program.
UPAC was formed in 1988 by the Los Angeles County Sheriffs Deputies as a
result of continuous youth violence and general deterioration of public safety. Off-
duty officers volunteer their time to operate the non-profit organization. The
primary mission of the UPAC is to provide leadership, education and mentor
opportunities for at-risk youth. Programs are specifically designed to enrich the
young minds of our children by supplying them with the information and
resources to be successful in life.
ITEM
23
This particular request is in regards to its summer camp program held at Alpine
Meadows Camp facility where emphasis is placed on alternatives to street
violence and gang activity. The program operates from August 15-22, 2011.
UPAC targets students between the ages of 6-18 yrs. who reside in lower to
lower-medium income single family dwellings. It costs $300 per student to
sponsor his/her candidacy. Referrals to the program are by parents, law
enforcement officers, probation officers, the child welfare agency, or schools.
Currently UPAC has thirty Lynwood students seeking sponsorship. Contingent
upon approval, staff will request copies of the selected Lynwood student
applications to verify that the City's support will only fund Lynwood students.
The financial subsidy for the summer camp program will benefit the selected
Lynwood students in the following areas:
Violence Prevention
• Gang Diversion
Life Skills
Anger management
® Self Esteem Uplifting
Race Conflict Resolution
Evidence Based Practice
Water and Field Sports
Arts and Crafts
According to the City's Donation/Fee Waiver Policy, the request meets the
criteria.
CITY OF LYNWOOD DONATION/FEE WAIVER POLICY
Criteria Determination A proved
(3ai) The applicant is a not-for-profit
organization. The approved subsidy is /
required to go directly to Lynwood
articipants.
(3bi) The financial subsidy provides
candidacy for low income single family /
Lynwood students to participate in
UPAC's summer cam pro ram.
(3bii) The financial subsidy will provide a
public service in the area of educational /
benefits and counselin services.
(3biii) The applicant demonstrated their need
for financial assistance. As a not-for-
profit organization, UPAC is dependent /
on subsidies to maintain their ro ram.
Fiscal Impact:
The financial subsidy will be deducted from City Council's discretionary account.
Coordinated With:
City Manager's Office
City Attorney's Office
Finance Department
Attachment:
- UPAC Letter
- UPAC Brochure
- UPAC Application
- UPAC 501 (c) 3 Certificate
- Donation /Fee Waiver Policy
- Draft Resolution
Law Enforcement
Education
.UNITED PEACE OFFICERS.AGAINST CRIME Community
P:O. BOX 2084 •
WALNtlT; CALIFORNIA 91789
(213)300-3870 Fax(626)965-53.1.1
www:upacprogram.org
City of Lynwood Aprtl 25, 2011
U.P.A.C. provides students with the stimulus for education through positive role
models before they fall prey to destructive activities associated with .gangs and drugs.,
U.P.A.C. encourages primary and secondary students through, -Summer Camp,. and
After School~Program and oui• Eddie Eagle Program. U:P.A.C.aargets students between
°the ages of 8-18: The target areas are typically lower, and lower-medium income single
family dwellings. The:children of these homes have.nothistorically participated in formal
organized activities or youth summer camps for a variety of reasons, including lack of
family encouragement, peer pressure, and tack of finanaal support. U:P.A.C.'s
ethr-ically:diverse programs-are specifically desigried.for this type of child.
Because She program it is a volunteer program. UPAC lade' the resources to provide
funding -for- the children. Members donate a week of vacation time to operate -the
suriimer camp.
The summer camp will benefit Lynwood student's in the'following areas:
Violence Prevention
Gang Diversion
Life Skills
-Anger Management
Self Esteem uplifting
Race Conflict Resolution
Evidence Based Practice
A minor is referred to ourprogram by a parent or guardian, a .law enforcement
.officer; a probation officer„a child welfare agency, oc a school.
Discussions are also taught on how to dress appropriately and not be afraid to
.gather advice from peers and to-avoid gangs.
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Founded in 1988, a group of Los Angeles Deputy Sheriffs received permission
from the Sheriff's Offtce to establish U.P.A.C. -United Peace Officers Against
Crime.
We volunteer our off-duty tirne to operate the organization as a non-profit tax-
exempt entity, under 501 (C) (3} of the (RS code.
This organization was formed as a result of continuous youth violence and the
general deterioration of public safety.
U.P.A.C.'s program is diverse and unique. We offer students the following
opportunities:
1. SCHOLARSHIPS In 2008 U.P.A.C. was able to provide $1,000.00 to 10
students, from throughout Los Angeles County.I'hanks to the outstanding support
from the community and department members.
2. SCHOOL ASSEMBLIES U.P.A.C. was able to make ,a strong impact on
juvenile related crimes through our information campaign with our school
assemblies. In 2008 we were able to reach over 20,000 students, explaining the
dangers of gun violence, gang paRicipation, drug usage and respect to theirpazents.
We were able to accomplish this by collaborating with the Probation Department.
We volunteered our time at these assemblies.
3. SUMMER CAMP in 2008 we were able to host 37S campers at Alpincs
Meadows Camp facility. Emphasis was placed on alternatives to street violence
and Rang activity. Students engaged in canoeing, hiking, baseball, swimming, tug-
o-war, art & crafts, basketball, computer s4:i1[s. And much more.
3
Camp U.P.A.C. is proud to be accredited by the
American Camping Associat;on. Developed exclusively fos
the camping industry, this nationally recognized program
focuses on program quality and health and safety issues and
requires us to review every facet of our operation.
Camp U.P.A.C. has voluntarily submitted to this
independent appraisal done by camp experts and has
earned this mark of distinction.
ACCREDITED
CAMP
SCR
American
Camping
Association
Cavhp D~ccredi#~atiUh
~~
a
When a camp is accredited, it means that the operators have
voluntarily invited an outside team of visitor, trained by the
American Camping Association, to verify compliance with the
standards in all areas of camp operation which include the
following;
SITE: including fire protection, food service, sleeping quarters,
bathing and toilet facilities.
ADMINISTRATION:_orocedures for overall site safety, child
protection, and administrative concerns.
TRANSPORTATfON: procedures concerning drivers, vehicles,
and traffic on the site.
PERSONNEL: staff qualifications and training, supervision ratio
and procedure.
PROGRAM: activity leader qualifications, safety regulations,
facility and equipment requirements, and procedures for conducting
program activities.
HEALTH CART- staff qualilications, procedures, facility
requirements, record fceeping, and health information requirements.
AQL1ATiCS: Veadership qualifications, safety regulations and
procedures, faci{ity and equipment requ;rement.
Internal Revenue Service
Date: March 16, 2006
UNITED PEACE OFFICERS AGAINST
CRIME-UPAC
PO BOX 2084
WALNUT CA 91789
Dear Sir or Madam:
Department of the Treasury
P. O. Box 2508
Cincinnati, OH 45201
Person to Contact:
Dee Anna Jarmon 31-03084
Customer Service Specialist
Toll Free Telephone Number:
877-829-5500
Federal Identification Number:
95-4206758
This is in response to your request of March 16, 2006, regarding your organization's tax-
exempt status.
In February 1994 we issued a determination letter that recognized your organization as
exempt from federal income tax. Our records indicate that your organization is currently
exempt under section 501(c)(3) of the Internal Revenue Code.
Our records indicate that your organization is also classified as a public charity under
sections 509(a)(1) and 170(b)(1)(A)(vi) of the lnterrial Revenue Code.
Our records indicate that contributions to your organization are deductible under section
170 of the Code, and that you are qual~ed to receive tax deductible bequests, devises,
transfers o.r gifts under section 2055, 2106 ~r 2522 of the Internal Revenue Code.
If you have any questions, please call us at the telephone number shown in the heading of
this letter.
Si~nc~eerely,
~,
Janna K. Skufca, Director, TE/GE
Customer Account.Services
ES:HLBIT A
CITY OF LYNWOOD D(3NATION/F7~6 W,11VCR Pt~LfCY
'I he Cily Council of nc~ City of 1_yn+vood would like to Ixomole wirnntmily,
charit;tble and similar activities iu Lynwood that yield ;ut approprialt: public purpose.
consistent with the I?rovisions of the Calilnrnia Constitution, Arl. XVl, sec. 6. While the
City encourages organitcrs of cunununily, charitable and similar activities in F.,ynwood ur
obtain dtcit fimdin; and other support indepcndeut of City sappot7, this Policy pravidc.c u
procedure for City support. of non-profit entities who panicipare iu and promote cv<:nls
that arc bctrcl'iciai [o the eottununity or otherwise ;xovide a valid and substa:uial public
purlwsc within the mission o1' tltz. City and dcnutnstrate a need for assistance. Alf
dmtatiuns or fee waivers must be considered and approved by the City Cotuteil, pursuant
to the terms of Ibis Polley.
ApVlication 1'rucess. The regttcstcd e4awtiun or 1'ce waiver must mtx-1 the crilerta
set lorth at Sectluu 3 h.low. All applicut.ions uwst explain, in sufficient derail for
the City to understand, all of the following information:
a. If the applicartl is :m cmily, it must disclose the uauuc of the on_aniratioii
and confirm its non-profit stains. The applicuu roust. also demonstrate the
designated goals :uul oh,jectives of dtz oraani~ation.
h. Il' the applicant. is an individual, he/shz roust provide proof of cun'cnt
residcucy in Lynwood.
c. 'Che application mull rizmonstrue stow the requested doua:iun or fcc
waiver bcucf~ts Lynwood and meets the criteria set forth in Section 3
below.
d 'I'hc :gtplicatiou must dctnonstraw how the funds, item of vaktc or fcc
savings wilt he used.
2. Ftuuis Set Aside for Discretionary Donations/l:ee Waivers. On an annual basis
through the budget process, the Council will set aside a donations fund, including
City's payment for vests not. covcrnd by nt appli~anl where a City fee is waived.
3. Criteria for Approval of Donations/fee Waivct_e. 'Fhz City Camtcil may approve
a donation of fiords, items of value or paymem of costs resulting from Fee waivers
far applican[e when such donation os fcc waiver would serve a public purpose.
The following criteria must be established to qualify for a donation ur fcc waiver.
a. A~~licants. Applicants for donations must be either:
i. Recognized by the Internal Rcveuue Service au a not.-for-pmfh
mgauizalion, charitable utgani-ratiat or arhlene, oc:tdcmic or
social non-proCi{ student orgaoizrnion estahii.elwd by :.n}'
li
elementary, mid[Ilc or high school serving Lynwood resideuu.
Any org:utiiatiaa rnceling the criteria o! Ibis subsection ~.a.i
muss also ha.e a minimum of Filiy oat ircrccrn (5lry:)
Lynwood resident; or businesses tlsa: ciltscr uclivciy participate
in ehe. orgaui2atiou or benefit from the regttcslcd donation.
ii. Cun'eut residents of Lynwood.
b. Donations Criteria. Durutious stay be granted whore dte appliruu way
cslublish, through dncumentnry prnnl`, that rite criteria of all subsectinns
h,i lln'ough b,iii below con be met.
i. Benefit the cumntunity. 'I'bis inchstiw, but is not limited to,
circrrnsstanr_cs whcrc the lpplicanC
L Supports civic or provide community programs lire
Lynwood residents or },uyincsscs;
2. Provides financial assissance Io L_vnwoud residents or
businesses;
3. Involves 1><rnicipation by a siguificam nunth~r of
Lynwood residents;
4. Provides avenue, which will serve as a signifiuutl
atIrsction uF visirtrs t., the crnnmunily and rrvcuuc lu
the City will exceed the rc;yucsled donaeion; nr
5. Lnprovcs the corxlilion of prnpetty cu' availability al
affot'd::h)e horning within Lynwood.
Frtsvide a nub1ic service or othr.[wisc nrtunole tltc oubiic
hashh, safety=sod welfare. This includes, 1>ul is nn! limited ln,
circumstances whcrc the individual or entity provides needed
donations or oQtcr assistance to Lynwood residents mul
businesses in areas such as:
1, healtlt cart;
2. counseling:uui guidance services;
3. alr:tlcmcnt oC daugenxrs or unhealthful living nr
working conditions, including but not liutitcd to those
constituting violations of the Lynwood Mtuticipal
Code;
4, affordable housing:
5. h:msponation needs of residents or employees;
G. cdu~auonal itcrtcfits;
7, crslwral awareness and education; or
8. nutritional needs of residuus.
iii. Dcmunstrate a nccd fu[ assivtaucc. This requtres ute individual
err entiry to demonstrate to she City, based un s~.rch proof as
tray be req.tired ny the City's I'irtancc f)ircctor ev Jesigoee.
9
that there is a need For financial assistance and the individr.::i ,>:
attiry does not have adequate Inancial resotu'ccs lu nr:ct ;i, a:
uerd without the City's assistance.
c. Rcli~,tiovs Orxanirations. The City will na( approve any rctp.tcxlcd
donation ur fee WaIVCf Ihau otherwise utters the about criteria ii the
donation will cause [he Cily to viohtte the Csfablishment Clause a1 thr
United States Constituliat. Cienct'atly, a donation ur Ice waiver i.. t
religious organisation violates the Lstablixhment Clause, ruder,;. n
primarily serves a secular purpose, tteifher adv:utces or inhittits ;my
religion and avnirls excessive cntanglcmcnt by dtc Ci!y in any religiu t ur
religious purpose.
4. Rce;i ieut's Uhli>;acions to Report Use of Pur+.ds. Sixty (60j days after receipt ~+I'
the donation nr Ice waiver, the recipient shall provide a wriuert cxplan:rriun t,~ tits
City, in a form apprc,actl by the City, of how :hc donated funds of itcmLst aF ~ ~ilr~
has hceri u.+ed and hcncFitcJ dtc City, its resident> or businecsas iu the ut:uuua' nrt
forth at Section 3 above,
>. City Council Cvnsidctation of Dountion/Fee Wainer. '1'hc Ciry Mmtagt~i qtr
dcsiytce shall review all applications for donations or fee waivC-rs and l'oraani
those lttat ntccl. the provision; of this Policy to Ute Ciry Council 1'or amaiilera;iun
if the City Council finds that all the requirements under this Policy lnrvc I~vr.
met, it nw}, ut its sole discrctivq approve the requested donativn or fee ua~tr;
Alternatively, the City Council may deny or reduce such requested dunatitn rr
ire waiver in an amount it Jeent apprupriste based upon its assessment N !hc
level by which the proposed activity meCLc the criteria nutlincrl in this Pnhrt
The decision of the City Cuwtcil on any donativn yr fee waiver shall be final.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
FINDING THAT A PUBLIC PURPOSE WOULD BE SERVED BY APPROVING
A FINANCIAL SUBSIDY IN THE AMOUNT OF $ FROM CITY
COUNCIL'S DISCRETIONARY FUND FOR THE UNITED PEACE OFFICERS
AGAINST CRIME TO SUPPORT THEIR PROGRAM EFFORTS
WHEREAS, City Council of the City of Lynwood would like to promote
community, charitable and similar activities in Lynwood that yield an appropriate
public purpose, consistent with the provisions of the California Constitution, Art.
XVI, sec. 6; and
WHEREAS, while the City encourages organizers of community,
charitable and similar activities in Lynwood to obtain their funding and other
support independent of City support, aDonation/Fee Waiver policy provides a
procedure for City support of non-profit entities who participate in and promote
events that are beneficial to the community or otherwise provide a valid and
substantial public purpose within the mission of the City and demonstrate a need
for assistance; and
WHEREAS, staff has made a determination that the request from the
United Peace Officers Against Crime to support their program efforts meets the
criteria set forth in the Donation/Fee Waiver Policy; and
WHEREAS, the financial subsidy will provide a benefit to the community
by giving targeted Lynwood students between the ages of 6-18 yrs. in lower to
lower-medium income single family dwellings an opportunity to participate in the
United Peace Officers Against Crime's summer camp program, providing an
alternative to street violence and gang activity; and
WHEREAS, the subsidy is required to benefit only Lynwood participants in
the program.
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council finds that the request for financial subsidy
benefits the community.
Section 2. The City Council approves the nominal subsidy of $
to the United Peace Officers Against Crime to support their summer camp
program contingent upon meeting the stipulations under the Donation/Fee
Waiver Policy.
Section 3. The City Council approves that the expenditure of $
to be deducted from the requesting Council Member's discretionary fund.
Section 4. The City Clerk shall certify the passage and adoption of this
resolution.
PASSED, APPROVED and ADOPTED this 17th day of May 2011.
Aide Castro
Mayor
ATTEST:
Maria Quinonez Roger L. Haley
City Clerk City Manager
APPROVED AS TO FORM:
Fred Galante
City Attorney
2
G`~'~ AGENDA STAFF REPORT
~~=~#'
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manager`
PREPARED BY: Jonathan Colin, Director of Development Service~~r~
Patricia Tarin, Financial Analyst '~0
SUBJECT: Special Permit Application St. Emydius School
10990 California Avenue
Recommendation:
Staff recommends that the City Council review and provide direction with regards
to the Special Permit Application from St. Emydius School to conduct a rummage
sale at 10990 California Avenue subject to all fees and requirements set forth in
the Lynwood Municipal Code.
Background:
Lynwood Municipal Code Chapter 4, Section 4-6.1 requires a business license
for all business operations prior to commencing a business, trade, profession or
occupation within the City of Lynwood. Moreover, Lynwood Municipal Code
Section 4-8.1 requires the City Council to approve a special permit for
businesses listed in Section 4-8.8 prior to commencement of said business.
Discussion & Analysis:
The Business License Division received an application from St, Emydius School
to conduct a rummage sale at 10990 California Avenue on the dates and times
indicated below:
• Friday, May 20, 2011 from 4-9 PM
• Saturday, May 21, 2011 from 6 AM to 7 PM
• Sunday, May 22, 2011 from 6 AM to 7 PM
Lynwood Municipal Code Section 4-8.9(c) requires persons who want to sell,
display, or offer for sale to public, any personal property in any residential zone to
apply for a special permit, unless the sale is proposed to be conducted during
AGENDA
ITEM
designated weekends of the calendar quarter (four times a year) established by
Ordinance 1418. The next calendar quarter is on June 4, 5, and 6, 2011.
Additionally, LMC Section 13-19.19(b)(3g) requires that any organization or any
person engaged in selling salvageable personal property from members of the
organization to apply for a special permit.
Similar request have been denied, however, if Council approves the special
permit application, the applicant will need to obtain approval from Fire
Department, Public Works, Planning Division, and Sheriffs Department. The
church would need to pay $30 per day for the special permit.
The business license will not be issued until the applicant has received clearance
from all Departments.
Fiscal Impact:
There is a $30 filing fee associated with this application, and a business license
fee of $30 per day.
Coordinated With:
Finance Department
City Attorney
Attachments:
Special Permit Application
2
l ~`'
.r - - .
CITY OP LYNWOOD
APPLICATION FOR SPECIAL PCRMTT LYNWOOD, cn~o 62
(710) 603-0220, EXT. 63I
APPLICANT WFORMATION:
NAM}:: S1, ~hlcgni/5 ~-.c~oy~CDL#: PHONE: ~3 (u~/j JC_~/$'~./
AUll2F.SS: X0990 Uf ~t[/r'n+w ~.'f'~ CIT'Y: ~ViA4 C//CJaLL' ZIP: 9~"zG''Z ~
OCCUPATION; L lery(E+K TCi~ S[ ltue~ - M+55 ,Su~orrc /uP)vc%2TG //~„),
NUNI-ER OP PERSONS EMPLOYED;
TYPE OP PERMIT
DATE(S) UP EVEN'
as
s-E: Sc%i-9960-~
GSlele Bourtl of Equullzullnn Number)
HOURS OP OPERATION: ~1C~~ ! - ~^'( S R ~ ~° f~r+1 - I'r" 1 5 U ~~
ADDRESS OP PROPOSED EVEMI' LOCA7IUN: _ ~~ ~ JJg 0 ~a / O r~~ ~ / / ° (~ '
SPECIFIC AREA DESIGNATED F(:IIt F.VENT: .~ GI OG ~ ~ O~i ~r. ,. ~..-~.
l5 STREET CLOSURE BL+1NG REQUESTED: YNS ~ (CIRCLE ONE)
([F YP,S, BRIEFLY EXPLALN REASON FOR EVEN'C AND CLOSURE;)
6 A+v- ~~'M
D' lNll(]URS, APPROXIMATE TC/"1'AL GROUND PL(lOR AREA OF STRUCTURB: (~D~ / X Y-y'
HAVE YOU MADE AN APPLICATTON POR'IT{[S 9'YPE OF PEILMIT DEFORE'! YES NO C[R~C-L_E`-ON`E-)
[P YES, WHERC! AND WHEN:
WHAT TYPE OP EVENT IS'fH15? FOR-PROPCP NCIN-PROP['f (CIRCLE ONE)
N'CH15 lS A NON-PROFIT EVEN'C OR A CERTAIN POR'PIUN (7F THE PROCEEDS HENEPIT A NON-PROFIT'
AGENCY OR l7RGAN12ATTON, PLEA58 PROVIDETHE POLLOWDJG:-~pp /
NAME OP ORGAN[ZA'ITON DEING -ENEFfCEll:_~ ~"/LC~CX ~l,[5 SC--/~tpp
STA'CF. NON-PROFIT NUMBER: -- _.
ADDRP,SS OR ORGAMZATTON; /r7 - ) q ~ .,, ~. rM PHONE: 3io /„ ~ ~/~~
~yr/cvna~6 ru - ioz~G
lS A W AIVER OF PEES HEING REQUESTED: YLS ND (CIRCI,P. l7NE) ,
IP YES, EXPLAW:
ff i O ~ePrt~S ?ti. /~ co 7u SC ~~
A NEGOTIATED PERCEMI'AGE OF''CHE PROCEEll515 REQUES'CED'CU -H DONATED TO'CHE CTTY
l HEREDY CERTIFY THAT ALL STATEMENTS MADF. RY THIS APPLICATION ARE'CRUE AND
COMPLETE AND'CHAT ANY MISSTATEMENTS OP MATTRIAL PACTS W[LL CAUSE A
N(7RFECCURE OF FEES AND DENIM. OF PERMTI',
`-~zsl,,
SIGNATURE OP APPLICAMI' DA'C
SIGNATURE ON MPLICANT UA'CE
ACCfil4'ANC60PTI{IS APYLICATIUN N'OR 1{EVI13W O(IFiS NO'f IMPLY APPI{OVAI,. IP TH1,9
PHI{MR IldUV11365 CI9'Y CYRINCII. APPROVAL Y(lU W ILL RP, NU9'IPIEp ACCOItUINOLY.
-EVENT INFORMATION:
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ST. EMYDIUS SCHOOL
10990 California Avenue
Lynwood, CA 90262
May 4, 2011
To Whom It May Concern:
My name is Miss Socorro Mendoza. I am the principal of St. Emydius Catholic
School. This letter is to inform you that on Sunday, May 22, 2011, from 6:00 a.m.-
6:00 p.m., the school will be sponsoring a Rummage Sale. Set up will be on
Saturday, May 21. The proceeds received from this event will go to the school
fund. We use the school fund to enrich the education of our children.
The Rummage Sale will consist of items such as household items, toys,
kitchenware, sports items, clothing and electronics.
Thank you for your consideration and time in this matter.
Sincerely,
~~LQ,9~ ~~~~'~e" 6~Z~~YI:~~~
Miss Socorro Mendoza
Principal
St. Emydius School
St. Emydius School
(310) 635-7184
stemydiuslo @ ya hoo. co m
ST. EMYDIUS
SCHOOL
RUMMAGE SALE
Sunday, May 22, 2011
6:00 a.m: 6:00 p.m.
Auditorium
Come and see our selection of re-usable goods such as
Kitchen Ware
Clothing
Toys
Sporting Goods
Electronics
~Iousewares
ALL I'IZ®CEEDS GO T® ST.
EMYDIUS SCSI®OL
`-
Section 3-19 CHARITABf F SOLICITATIONS _ Page 1 of 11
(8 hits)
3-19
CHARITABLE SOLICITATIONS:
13-19.1 Solicitation For Charitable Purposes:
a. Defined Terms: The following terms and phrases are defined in Subsection 3-19.6:
"charitable organization"; "charitable purpose"; "commercial fundraiser for charitable
purposes"; "contribution"; "sales solicitation for charitable purposes'; "solicit"; and
"solicitation for charitable purposes".
b. Applicability And Exceptions:
1. Any person who solicits any contribution, admission fee, or payment of any kind,
even if exchanged for items or services of value, in any manner that would lead a
reasonable person to believe that any portion of the contribution, admission fee, or
payment solicited will be used for the benefit of or on behalf of any law enforcement,
fire, paramedic or other governmental agency, or for or on behalf of employees of
those agencies or their dependents, must comply with the provisions of this Section
as if those solicitations were for contributions for charitable purposes, or in the name
of, or on behalf of, a charitable organization.
2. Any person who for compensation received, or to be received, solicits, or is
engaged in the business of, or represents to the public it is engaged in the business
of soliciting contributions, admission fees, or payments in a manner described
above in subsection b1 on behalf of any other person or organization must comply
with the provisions of this Section as if that person was a commercial fundraiser for
charitable purposes.
3. The provisions of this Section do not apply:
(a) To activities which the City is preempted by State law from regulating
(b) To any solicitation made upon premises owned or regularly occupied by the
organization upon whose behalf the solicitation is made.
(c) To any organization soliciting contributions solely from persons who are
members of that organization at the time of the solicitation.
(d) To any organization soliciting contributions solely from members, guests or
invitees attending a charitable fundraising event sponsored by or on behalf of
that organization.
(e) To any solicitation for the assistance or relief of any individual specified by
name at the time of the solicitation where the solicitor represents in each
instance that the entire amount collected, without any deduction or offset, will
be delivered to the named beneficiary.
(f) To funds raised as authorized by section 326.5 of the California Penal Code
relating to bingo games.
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Section 3-19 CHARITABT F SOLICITATIONS Page 2 of 11
(g) To the activities of any organization, or any person engaged by or under its
authority, in soliciting donations of salvageable personal property solely from
members of that organization, or in selling salvageable personal property
obtained from the organization's members by that soliciting, or the soliciting and
sale of salvageable personal property by an organization for occasional
rummage sales or bazaars where that activity does not constitute a major part
of the organization's activities and is not conducted as a permanent or
continuous operation. This exemption also applies to an association that is
exempt under section 23701d or 23701f of the Revenue and Taxation Code if
the membership of the association is comprised of persons with physical,
mental or developmental disabilities and the primary purpose of the association
is to provide services to persons with those disabilities. (Ord. #1435, §1)
3-19.2 Application For Permit -Filing Of Notice Of Intention:
a. No person may solicit in the City, and no person may authorize another person to
solicit, any contribution for any charitable purpose, or in the name of, or on behalf of, any
charitable organization, unless at least fifteen (15) days prior to the commencement of
that solicitation a written notice of intention to solicit charitable contributions is filed with
the City Clerk on a form provided by the City Clerk. The City Clerk may, for good cause
shown, allow the filing of a notice of intention less than fifteen (15) days prior to the
commencement of the solicitation. The notice of intention may identify multiple
solicitations of charitable contributions that are proposed to be made during any period of
time not exceeding twelve (12) months, provided that all information required under
subsection b below is submitted with regard to each separate solicitation. The notice of
intention must be accompanied by a filing fee in the amount established by resolution of
the City Council.
b. The notice of intention must contain the following information:
1. The full legal name, principal business address, local business address (if any)
and telephone number of the charitable organization by or on behalf of which the
solicitation will be conducted. The notice of intention must be signed under penalty
of perjury by an officer, employee or authorized agent of the named charitable
organization. If the authorized agent is a "commercial fundraiser for charitable
purposes', as defined in subsection 3-19.6c, the following supplemental information
must be submitted:
(a) The original or a certified copy of the resolution, agreement, letter of
consent, or similar documentation that authorizes the agency relationship
between the named charitable organization and the commercial fundraiser for
charitable purposes.
(b) A statement as to whether the authorized agent is currently registered with
the California Attorney General's Registry of Charitable Trusts and is in
compliance with the financial reporting requirements of Government Code
section 12599 and has posted the cash deposit or surety bond in the sum of
twenty five thousand dollars ($25,000.00) as required by Government Code
section 12599.5.
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Section 3-19 CHARITABr ~, SOLICITATIONS Page 3 of 11
(c) A statement as to whether the authorized agent has obtained a City
business license under Section 4-6 of this Code.
2. A proposed form of information card or, in the alternative, a copy of other printed
material, such as a solicitation brochure, which the applicant will exhibit or distribute
to prospective donors or purchasers during the course of the solicitation. Information
on that card or other printed material must be presented in at least ten (10) point
type and must include the following, as applicable:
(a) The name and principal business address of the organization on behalf of
which all or any part of the contributions collected will be used for charitable
purposes. If there is no organization, the manner in which the contributions
collected will be used for charitable purposes.
(b) The non-tax-exempt status of the organization or fund, if the organization or
fund for which the contributions are being solicited does not have a charitable
tax exemption under both Federal and State law.
(c) The estimated percentage of the total contribution which may be deducted
as a charitable contribution under both Federal and State law. If no portion is
deductible, a statement must appear that: "This contribution is not tax
deductible."
(d) The estimated amount, stated as a percentage of the total contribution, that
will be used for charitable purposes.
(e) If a commercial fundraiser for charitable purposes is to be engaged, and is
to be paid a set fee rather than a percentage of the total amount raised, a
statement of the estimated total cost to be incurred for direct fundraising
expenses.
(f) If the solicitation is not a sales solicitation, the applicant may include a
statement, in lieu of estimating the total amount of fundraising expenses to be
incurred, that an audited statement of these fundraising expenses may be
obtained by contacting the organization or fund at the address disclosed.
(g) If the solicitation is to be made by or on behalf of a nongovernmental
organization with any name which includes, without limitation, the term "officer"
"peace officer", "police", "law enforcement", "reserve officer", "deputy',
"California Highway Patrol", "Highway Patrol", or "deputy sheriff', which name
would reasonably be understood to imply that the organization is composed of
law enforcement personnel, a statement must be included as to the total
number of members in that organization and the number of members working
or living within Los Angeles County, and if the solicitation is for advertising, the
Statewide circulation of the publication in which the solicited ad will appear.
(h) If the solicitation is to be made by or on behalf of a nongovernmental
organization with any name which includes, without limitation, the term
"veteran" or "veterans", which name would reasonably be understood to imply
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Section 3-19 CI-IARITABr-n: SOLICITATIONS
Page 4 of I 1
that the organization is composed of veterans, a statement must be included as
to the total number of members in that organization and the number of
members working or living within Los Angeles County. This requirement does
not apply to: 1) federally chartered or State incorporated veterans'
organizations with two hundred (200) or more dues-paying members; or 2) a
thrift store operated or controlled by a federally chartered or State incorporated
veterans' organization; or 3) any State-incorporated community-based
organization that provides direct services to veterans and their families and
qualifies as atax-exempt organization under section 501(c)(3) or 501(c)(19) of
the Internal Revenue Code and section 23701 d of the Revenue and Taxation
Code.
3. Documents from the Internal Revenue Service and the California Franchise Tax
Board which establish the tax-exempt status of the named charitable organization.
4. The names, addresses, and telephone numbers of the principal officers and
members of the board of trustees or board of directors of the named charitable
organization.
5. The purpose for which the solicitation is to be made, the total amount of
contributions proposed to be raised, and the use or disposition to be made of the
contributions received from the solicitation.
6. A description of the method or methods to be used in conducting the solicitation.
7. The name, residence address and telephone number of the person or persons
who will be in direct charge of and responsible for conducting the solicitation.
8. The name, residence address and telephone number of each solicitor who, for
monetary compensation, will participate in the solicitation and to whom an
identification card will be issued by the City Clerk in accordance with subsection 3-
19.3h. If these solicitors are employed by or under the control of a commercial
fundraiser for charitable purposes registered with the California Attorney General,
evidence must be submitted that the named solicitors and the commercial fundraiser
for commercial purposes possess a City business license under Section 4-6 of this
Code. If the solicitation will be conducted solely by regular employees of the named
charitable organization, or by members or volunteers of that charitable organization
who will not be paid any monetary compensation, then the City Clerk may waive the
disclosure requirement of this subsection 8 and may authorize the named charitable
organization to issue its own identification cards to its solicitors in the format
specified in subsection 3-19.3h.
9. The dates on which the solicitation will commence and terminate, and the hours
of the day when solicitations will be made.
10. A description of the nature and extent of charitable work being performed in the
City by the named charitable organization.
httn://www.codenublishine.com/dtSearch/dtisapi6.dll?cmd=getdoc&DocId=63 &Index=D%... 5/3/2011
AGENDA STAFF REPORT
DATE:
May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manag
PREPARED BY: Deborah Jackson, Director of Public Relatio s
Natalia Medina, Block Watch Coordination Specia i t
SUBJECT: Request for Special Permit:
Sampson Avenue -Street Closure
Recommendation:
Staff recommends that the City Council review the request and provide direction.
Background:
A request has been made by the Block Watch Club of Sampson Avenue to close
a portion of Sampson Avenue (between Le Sage Street and Shirley Avenue) to
conduct a Fourth of July block party on Monday, July 4, 2011 from 12:00 p.m. to
10:00 p.m.
Discussion & Analysis:
The applicant is requesting a street closure and fee waiver for any costs
associated with the street closure being requested. Vehicle Code Section
21101(e) authorizes the City to close the street, if by Resolution it finds that the
closure is necessary for the safety and protection of persons in attendance at the
block party.
Conditions:
• Sheriffs Department -The Sheriff's Department approved the street
closure with the condition to have access for emergency vehicles if
needed, and no alcohol in public.
• Fire Department -The Fire Department approved the street closure with
the condition that there is a 25 foot emergency lane, clear for Fire
Department use if needed.
• Public Works -The Public Works Department approved the street closure
' with the condition that the street would be closed for a maximum of five
hours only, and street to be closed from 2:00 p.m. to 7:00 p.m. Barricades
ITEM
~~
need to be manned for the duration of the event, and both street and
public right-of-way needs to be cleaned by the end of the event.
Options for City Council Consideration:
1. Approve the request for the street closure with no waiver of permit fees and
the provision of no City of Lynwood assistance beyond the basic requirements for
the street closure.
2. Approve the request for the street closure and the attached resolution
granting a waiver of permit fees for the street closure.
3. Deny the request.
Fiscal Impact:
This request requires a payment of $520.00 for the street closure permit fee.
Coordinated With:
LA County Sheriff's Department
LA County Fire Department
Public Works Department
Attachments:
Application for Special Permit
2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE STREET CLOSURE FOR SAMPSON AVENUE AND
WAIVING THE PERMIT FEES IN THE AMOUNT OF $520
WHEREAS, a request was made by the Sampson Avenue Block Watch
Club to close a portion of Sampson Avenue (between Le Sage and Shirley
Avenue); and
WHEREAS, the purpose of the closure is to promote celebrate the 4ch of
July holiday; and
WHEREAS, the residents of Sampson Avenue are requesting the street
closure for Monday, July 4, 2011, from 2:00 p.m. to 7:00 p.m.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council approves the waiver of permit fees in the
amount of $520.
Section 2. This resolution shall take effect immediately upon its
adoption.
PASSED, APPROVED AND ADOPTED THIS 17th day of May, 2011.
Aide Castro, Mayor
ATTEST:
Maria Quinonez, City Clerk Roger L. Haley, City Manager
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
Fred Galante, City Attorney Deborah L. Jackson, Director
Public Relations Department
3
STATE OF CALIFORNIA )
)§
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing resolution was duly adopted by the City Council of said
City at its regular meeting thereof held in the City Hall of the City on the
day of , 2011 and passed by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
STATE OF CALIFORNIA )
)§
COUNTY OF LOS ANGELES )
City Clerk, City of Lynwood
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and foregoing is a full, true
and correct copy of Resolution No. on file in my office and that said resolution
was adopted on the date and by the vote therein stated.
Dated this day of
2011.
City Clerk, City of Lynwood
4
li'i
~~~.
I~:~~ APPLICATION FOR SPECIAL
NAME:
ADDRESS:
APPLICANT INFORMATION:
-"7
'.~LYN~SD yil~~
BULLIS ROAD i
PHONE: 3~a ~ 3/~J/O
ZIP: 9 a Z c 2
OCCUPATION:
NUMBER OF PERSONS EMPLOYED: SBE: ~~~
(S~tnle oard of Equalization Number)
EVENT INFORMATION:
TYPE OF PERMIT REQUESTED:
DATE(S) OF EVENT:
HOURS OF OPERATION:
ADDRESS OF PROPOSED EVEiVT LOCATION:
SPECIFIC AREA DESIGNATED FOR EVENT:
IS STREET CLOSURE BEING REQUESTED:
(IF YES. BRIEFLY EXPLAIN REASON FQR
r~
NO (CIRCLE ONE)
VIL
IF INDOORS, APPROXIMATE TOTAL GROUND'FLOOR AREA OF
HAVE~YOU MADE~AN APPLICATION FOR THIS TYPE OF'PERb1IT BEFORE?'~. YES NO-(CIRCLE ONF_)
// )~ ... . l ... .
IP YES, WHERE AND WHEN: 4l~S •~` y`~°CO
WHAT TYPE OF EVENT IS THIS? FOR-PROFIT NON-PROFIT CIRCLE ONE)
IF THIS IS ANON-PROFIT EVENT OR A CERTAIN PORTION OF THE PROCEEDS BENEFIT ANON-PROFIT
AGENCY OR ORGANIZATION, PLEASE PROVIDE THE FOLLOWING:
NAME OF ORGANIZATION BEING BENEFICED:
STATE NON-PROFIT NUMBER:
ADDRESS OF ORGANIZATION: '/~{q[1y~1 PHONE:
lS A W AIVER OP PEES BEINC REQUESTED: YES yyyt~/ (CIRCLE ONE)
IF YES, EXPLAIN: 6V~
A NEGOTIATED PERCENTAGE OP THE PROCEEDS IS REQUESTED TO BE DONATED TO TH8 CITY.
I HEREBY CERTIFY THAT ALL STATEMENTS MADE IN THIS APPLICATION ARE TRUE AND
COMPLETE AND THAT ANY MISSTATEMENTS OF MATERIAL FACTS WILL CAUSE A
FORFEITURE OF FEES AND DENIAL OF PERMIT ~
G~ .2 yZ~/2~,
SIGNATURE F APPLICANT DATE
--~-~ --- - - ~ SIGNATURE OP APPLICANT' DATE
'i ACCEITANCE OF THIS APPLICATION FOR Ii IiV IEW' DOES NOT IMPLY APPROVAL IF TH45
t i;'. PERMIT REQUIRPS CITY COUNCIL APPROVAL }'OU WILL RE NO"1'IFIEU ACCORDMGLY.
G'-~ hkA`d ~ ~ 2E1ll i;:
'... i
AGENDA STAFF REPORT
DATE: May 17, 2011
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Roger L. Haley, City Manager`~.~z~(
PREPARED BY: Perry Brents, Director - Recr ti &~Community Service
Jose Trejo, Deputy Director
SUBJECT: Fee waiver request for use of Bateman Hall by the Lynwood Lions
Club
Recommendation:
Staff recommends that the City Council provide direction with regard to a request to
waive fees for the use of Bateman Hall by the Lynwood Lions Club to host a fundraiser
event.
Background:
A request has been made for a fee waiver to use Bateman Hall Room #2 on May 20,
2011 from 6:00 p.m. - 11:30 p.m. by the Lynwood Lions Club; a volunteer based group
whose efforts are to serve the community through a wide variety of projects that reach
out to children, seniors, and physically disadvantaged people. Lions Club members
meet on the 1ST and 3`d Wednesday of each month from 7:45 p.m. - 8:45 p.m. at Banco
Popular, Plaza Mexico.
Discussion & Analysis:
This specific request is asking for the use of Bateman Hall Room #2 for the purpose of
hosting a fundraiser event to fund projects in the prevention of blindness. The funds
collected through the event would offer students and community members free eye
screening and eye wear. At the request of the president of the Lynwood Lions Club,
staff has placed this item on tonight's agenda for consideration of waiving the following
fees pertaining to the use of Bateman Hall Room #2 on Friday, May 20, 2011:
• Rental Fee 6:00 p.m. - 11:30 p.m. $300
• Podium & Sound System included
• Set-up/breakdown/clean-up included
(fEflll
zm
Fiscal Impact:
The cost estimate for the use of Bateman Hall is estimated at $300.
Coordinated With:
City Manager's Office
City Attorney
Attachments:
Letter of Request
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ALLOWING
FOR THE WAIVER OF FEES FOR THE USE OF GATEMAN HALL BY THE
LYNWOOD LIONS CLUB FOR A FUNDRAISER EVENT TO HELP FUND
PREVENTION OF BLINDNESS PROJECT
WHEREAS, the City Council of the City of Lynwood recognizes that the purpose
of this event is to help raise funds for the prevention of blindness projects for children
and adults who can't afford routine eye exams and prescription glasses; and
WHEREAS, the City of Lynwood has a desire to support efforts of community-
based groups who meet the social and health needs of the community; and
WHEREAS, a waiver of fees for the use of Bateman Hall by the Lynwood Lions
Club to host a fundraiser event to fund eye care and eye wear services for community
members who need financial assistance to obtain such services has been identified as
those services which would have the City of Lynwood provide for the use of the facility.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. The City Council of the City of Lynwood hereby finds that an
important public purpose is served in waiving fees for the use of Bateman Hall for the
Lynwood Lions Club insofar as such donated services encourage the Lynwood
community to be supportive of causes meeting humanitarian needs. The City of
Lynwood hereby approves providing the above support necessary to facilitate an event
by the Lynwood Lions Club.
Section 2. Any cost associated with the City of Lynwood's support in said event
is approved as waiver of fees only; no monetary expenditures will be granted.
Section 3. This Resolution is effective immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 17th day of May 2011.
Aide Castro, Mayor
3
ATTEST:
Maria Quinonez, City Clerk
APPROVED AS TO FORM:
Fred Galante, City Attorney
APPROVED AS TO CONTENT:
Roger L. Haley, City Manager
APPROVED AS TO CONTENT:
Perry Brents, Director
Recreation & Community Services
STATE OF CALIFORNIA }
}
COUNTY OF LOS ANGELES }
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the
above and foregoing Resolution was duly adopted by the City Council of the City of
Lynwood at a regular meeting held at City Hall on the 17th day of May 2011, and passed
by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
Maria Quinonez, City Clerk
STATE OF CALIFORNIA }
}
COUNTY OF LOS ANGELES }
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and foregoing is a full, true and
correct copy of Resolution No
file in my office and that said
Resolution was adopted on the date and by the vote therein stated.
Dated this 17th day of May 2011
Maria Quinonez, City Clerk
5
Lynwood Lions Club
P. O. Box 1545
Lynwood, CA 90262
May 5, 2011
Re: Use of Bateman Hall #2
Deaz Mayor Aide Castro and City Council Members:
First, I would like to take this opportunity to introduce myself my name is Guadalupe
Rodriguez, president of the Lions Club of Lynwood. I am requesting the use of Bateman
Hall #2 for May 20, 2011 for a fundraiser to raise money for this organization.
The funds collected from this fundraiser will help the club to provide assistance with eye
check ups and glasses for those students and community members in need of monetary
assistance. 11us yeaz, our Club is also promoting and encouraging a higher education for
our senior students who are graduating this June by providing scholarships to help them
further their education.
For your information, Lynwood Lions Club was chartered in January of 2008. The focus
of the Lions Club is to help in the prevention of blindness through out the world. Our
club also works very closely with our youth here in our community. We have our youth
Leos Club at Firebaugh High School with approximately 80 members. They are very
active in the community. Our Lions Club meetings are held on the first and third
Wednesday of each month at Banco Popular on Imperial Hwy. at 7:45 p.m. for one hour.
The Lynwood Lions Club would greatly appreciate all the help you can provide to help
us reach our goal. Attached you will find a copy of our club's Constitution and By-Laws.
Thank you in advance.
Cordially,
~~
Guadalupe Rodriguez
President
CONST-TU-TIN AND BY-LAWS.
lironoun presently appeaKS_ iprthAs Constitution ant, $y-Laws,
it shall be interpreted to mean both male and Female persons.
Section B. Membership,in this Lions club.shall be a§ follows:,.
(l) ACTiVE::A metnher entitled to all rights and
,. .
privileges and subject to ~Il gbligations which membership iii
a Lions club confers or implies..Without limitingsuch rights,
and obligations, such rights shall; include eligibility. to seek, if
otherwise qualitied, any gffice in this clutl, district br
association and the right to vote on, all matters requiring a
vote of the membership; and such obligations shall include
regular attendance, prompt payment of,dues, participation. in
club activities and conduct retlecting, a favorable image,of.,
this Lions club in the community..
(2) MEMBER-AT-LARGE: A member of this club
who has moved: from the community, or because of health or
other legitimate reason, is unable regularly to ,attend. club
meetings and desires to retain.;memhe;ship igthis club, and
upon whom the aboard of directors of this .club desires to
confer this status. This status shall .be .reviewed each, six
months by the board;of directors of-this club. A Member=At-
Large shall not be eligible to hold office onto vote in district
or international meetings or conyenti~ns, but shall pay such
dues as the; locaLclub may charge,. which dues shall include
district and international dues.
(3) ASSOCIATE: Available to members holding
active membership in .one Lions club; but by virtue of
maintaining a residence~or employment;in another community
have an.igterest in •becoming~associated with another Lions
club. The status is conferred.by the invitation of the.,board of
directors. The board is obligated to review the associate
member status annually. International and district dues are not
assessed on the associate member but are assessed on the club
in which the. associate maintains active membership. The club
amferring associate status, may assess its associate such club
dues as it deems, appropriate. The conferring club does not
47
CONSTITUTION AND BY-LAWS
report an associate on its membership and activities report.
(d) HONORARY: An individual, not a member of
this Lions club, having performed outstanding service For [he
community or this Lions club, upon whom this club desires to
confer special distinction. This club shall pay entrance Fees
and international and district dues on such a member, who
may attend meetings, but shall not be' entitled to any
privileges of active membership.
(5) PRIVILEGED: A member of this club who
has been a Lion fifteen or more years, who, because of illness,
infirmities, advanced age or other legitimate reason, as
determined by the board of directors of this club, must
relinquish his/her active status. A Privileged Member shall
pay such dues as the local club may charge, which dues shall
include district and international dues. He/she shall have the
right to vote and be entitled to all -other privileges of
membership except the right to hold club, district or
" international oftice.
(6) LIFE MEMBER: Any member of this club
who has maintained Active membership as a Lion for 20 or
more years and has rendered outstanding service to this club,
his/her community, or this Association; or any member who is
critically ill; or any member of this club who has maintained
such' active membership for l5 or more years and is at least
70 years of age may be granted Life Membership in this club
upon
(1) recommendation of this club to the
association,
~ (2) payment to the association. of
$300.00, or its equivalent in the
respective national currency, by
this club in lieu of all future dues
to the association, and
(3) approval by the International Board of
Directors. Nothing herein shall prevent this
48
CONSTITUTION AND BY-LAWS
club from charging a Life Member such
dues as if shall deem proper.
A, Life Member shall have all privileges of active membership
so long as he/she fulfills all obligations thereof.
A Life Member who desires to relocate and receives an
invitation to join another Lions club shall automatically
become a Life Member of said club.
Section C. Classification: [n the event the membership of this
Lions club elects to grant and maintain membership on a
classification basis, the following rules shall apply:
(I) Classification shall be defined as any major
phase of, or interest in, a business or profession.
(2) Not more than two (2) active memberships shall
be granted in any classification:
(3) Classifications may be established for
Associates, Father and son, Proprietors, Partners,
Officers, Managers and such other categories.as this
club may determine.
Section D. No person shall simultaneously hold membership,
ofher-than-Honorary. in thisand-any-other Lions club;-and no
person shall simultaneously hold membership, other than
Honorary, in this Lions club and any other service club of like
character.
Section E. Membership in this Lions club shall be acquired by
invitation only. Nominations shall be made on forms provided
by the international office,-which shall be signed by a member
in good standing who shall act as sponsor, and be submitted
to the membership chairman or the club secretary, who, after
investigation, shall submit the same to the board'of directors.
IF approved by a majority of said board, the prospect may
then be invited to become a member of this club. A properly
tilled out membership form duly signed, as well as, the
entrance fee and dues must be in the hands of the secretary
before the member is reported to and officially recognized by
the association as a Lion member.
49
CONSTITUTION AND BY-LAWS
Section F. Reinstatement of Membership: Any member
dropped from membership in this club may be reinstated,
within six (6) months from the date of termination of his/her
membership by a majority vote of the board of directors. In
the event more than six (6) months have elapsed between such
termination and his/her reinstatement application, it will be
necessary fbr him/her to come into die club tinder the
procedure set forth in Section E of this Article 3.
Section G. Transfer Membership: This club may grant
membership on a transfer basis to one who has terminated or
is terminating his/her membership in another Lions club,
provided that (1) a completed transfer member form is
received by the secretary of this club within six (6) months
Following the date of termination of membership in his/her
former club or if the form is not available, the member's
current membership card; (2) such termination was in good
standing, and (3) such transfer member form or membership
card is approved by the .board of directors. If more than six
(6) months have elapsed between termination of his/her
membership in another club and submittal of completed
transfer member form or current membership card, he/she
may acquire membership in this club only under the
provisions of Section E of this Article 3.
ARTICLE 4 Fees and Dues
Section A. Each new, reinstated and transfer. member shall
pay an entrance tee of $75.00 which fee shall include the
current association entrance fee and be collected before such
member is enrolled as a member of this club and before the
secretary may report such member to Lions Club
International; provided; however, that the board of directors
may elect to waive all of any part of the club portion of said
entrance fee as to any member granted membership by
transfer or reinstatement within six (6) months of termination
of his/her prior Lions club membership.
50
CONSTITUTION AND BY-LAWS
Section IL Each member of this club shall pay the following.
indicated regular dues which dues-shall include an amount to
cover current international and district (single or sub- and
multiple) dues (to defray the subscription price of THE LION
Magazine, administrative and annual convention costs of the
association and similar district costs) and shall be paid in
advance at such times as the board of directors shall
determine:
1. Active
2. Member-at-Large_
3. Honorary
4. Privileged
~. Life
$32.00 oer month
$16.00 per month
$ 0.00 per month
$16.00 per month
$ Q00 per month
.`5384.00 oer year
$192.00 per year
$ 0.00 per year.
$192.00 per year
$ 0.00 per year
"Che treasurer of this club shall remit international and
district (single or sub- and multiple) dues to the parties, and
at the times, specified in the respective International and
District (single or multiple)~Constitution and By-Laws.
This club may require any member to pay club meeting
luncheon costs in advance of any luncheon, but such costs
shall not be assessed as a part of regular annual dues.
No dues, fees or assessments in addition to those set forth
herein may be levied on, or required of, any member by this
club, its board of directors orany officer or member of this
club.
ARTICLE 5 Resignations
Any member may resign from this club, and said resignation
shall become effective upon acceptance thereof by the board
of directors. The board may withhold acceptance, however,
until all indebtedness has been paid, all club funds and
property have been returned, and all right to the use of the
name "LIONS", the emblem and other insignia of this club
51
CONSTITUT/ON AND BY-LAWS
and this association have been surrendered.
ARTICLE 6 Forfeiture of Membership
Section A. The secretary shall submit to the board of
directors the name of any member who Fails to pay any
indebtedness due this club within 60 days after receipt from
the secretary of written notice thereof. The board shall
thereafter decide whether the member shall be dropped from
or retained on the roster.
Section B. Any member maybe expelled from the club for
cause by atwo-thirds vote of the entire board of directors.
Section C. The name of any active member who shall absent
himself/herself from four consecutive regular meetings of the
club, without acceptable cause being given to the attendance
committee chairman or the club secretary, shall be submitted
to the board of directors by the secretary at the. board
meeting next following the fourth such absence, and the
board of directors shall direct the attendance committee to
investigate the reasons for the absences and report its
findings to the board. The board shall thereafter decide
whether the member shall be dropped of.retained.
ARTICLE 7 Officers
Section A. The officers of this club shall be a president,
immediate past president, first vice president, second vice
presiden[,third vice presiden[,secretary,treasurer, Lion
tamer, tail twister, and all directors. Section B. No person
shallbe eligible to hold office in this club unless he/she is an
active member in good standing.
Section C. No officer shall receive any compensation for any
service rendered to [his club in his/her official capacity with
the exception. of the secretary (treasurer), whose
compensation, if any, shall be fixed by the board of d'rectors.
Section D. DUTIES
(I) RRESIDENT: He/she shall be the chief
52
CONSTITUTION AND BY-LAWS
- executive officer of this club; preside at all meetings of the
board of directors and this club; issue the call for regular and
special meetings of the board of directors and the club;
appoint the standing and special committees of this club and
cooperate with chairmen thereof to effect regular functioning
and reporting of such committees; see that regular elections
are duly called, noticed and held; and cooperate with, and be
an active member oF, the district governor's advisory
committee of the zone in which this club is located.
(2) IMMEDIATE PAST PRESIDENT: He/she
and the other past presidents shall ofticially greet members
and their guests at club meetings and shall represent this club
in welcoming all new service-minded people in the
community served by this club.
(3) VICE-PRESIDENTS: If the president is unable
to perform the duties of his/her office for any reason, the vice
president next in rank shall occupy his/her position and
pertbcm hislher duties with the same authority as the
president.
- - -- -- -- -- - - - - - - - Each vice president shall, under the-direction of the
president, oversee the functioning of such committees of this
club as the president shall designate.
(4) SECRETARY: He/she shall he under the
supervision and direction of the president and the board of
directors and shall act as the liaison officer between the club
' and the district (single or sub- and multiple) in which this club
is located, and the association. In fulfillment of this, he/she
shall:
(a) Submit regular monthly and other
reports to the international office of the
association on blanks provided by it
containing such information as may be
called for therein and otherwise by the
board of directors of the association;
(b) Submit to the districC governor's
53
CONSTITUTION AND BY-LAWS
cabinet such reports as it may require
including copies of regular membership and
activities reports;
(c) Cooperate with and be an active
member of the district governor's advisory
committee of the zone in which this club is
located;
(d) Have custody and keep and maintain
general records of this club, including
records of minutes of club and board
meetings; attendance; committee
appointments; elections; classifications (if
any); addresses and telephone numbers of
members; members club accounts;
(e) Issue quarterly ar semi-annual
statements to each member for dues and
other financial obligations owed to this
club, collect and turn the same over to,the
club treasurer and obtain a receipt therefor;
(t). Give bond for the Faithful discharge of
his/her office in such sum and with such
surety as determined by the board of
directors.
(S) TREASURER: He/she shall
(a) Receive all monies, from the secretary
and otherwise, and deposit the same in a
bank or banks recommended by the finance
committee and approved by the board of
directors;
(b) Pay out monies in payment of club
obligations only on authority given by the
board of directors. All checks and vouchers
shall be signed by the treasurer .and
countersigned by one other officer,
determined by the board of directors;
54
CONSTITUTION AND BY-LAWS
(c) Elave custody and keep and maintain
general records of club receipts and
disbursements;
(d) Prepare and submit monthly and semi-
annual fmancial reports to the international
office of the association and the board of
directors of this club;
(e) Give bond for the faithful discharge of
his/her office in such ruin and with such
surety as determined by the board of
directors.
(() L[ON TAMER: The Lion tamer shalt have
charge of and be responsible for the property and
paraphernalia of the club, including Hags, banners, gong,
gavel, song books and button board. He/she shill put each in
its proper place before each meeting and return the same to
the proper storage area after each meeting. He/she shall act as
sergeant-at-arms at meetings, see that those present are
property seated, and distribute bulletins, favors and literature
- as-required at club and board 'meetings. He/she shall._give
special attention [o assure that each new member sits with a
different group at each meeting so that he/she can become
better acquainted.
(7) TAIL TWISTER He/she shall promote
harmony, good fellowship, life and enthusiasm in the
meetings through appropriate stunts and games and the
judicious imposition of fines on club members. "Chore shall be
no ruling from his/her decision in imposing a tine, provided,
however, [hat no fine. shall exceed 2 dollars, and no member
shall be tined more than twice at any one meeting. The tail
twister may not be tined except by the unanimous vote of all
members present: All monies collected by the tail twister shall]
be immediately turned over to the treasurer and a receipt be
given therefor.
(8) NfEMBERSHIP DIRECTOR: The
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CONSTITUTION AND BY-LAWS
membership director shall be the chairman of the membership
committee. The responsibilities for this position shall be:
(u) Development of a growth program
specitically for the club and presented to
the board of directors for approval.
(b) Regular encouragement a[ club meeting
to bring in new quality members.
(c) Ensuring proper recruitment
procedures.
(d) Preparation and implementation of
orientation sessions.
(e) Reporting to the board of directors on
ways to reduce the loss of members.
(f) Coordination with other club
committees in k'ulfilling these
responsibilities.
(g) Serving as a member of the zone level
membership committee.
ARTICLE 8 Board of Directors
Section A. The members of the board of directors shall be the
president, immediate past president, the vice presidents,
secretary, treasurer, Lion tamer, tail twister, and all elected
directors.
Section B. Regular meetings of the board of directors shall be
held monthly aC such time and place as the .board shall
determine.
Section C. Special meetings of the board of directors shall be
held when called by the president, or when requested by five
(5) or more members of the board of directors, at such time
and place as the president shall determine.
Section D. The presence in person of a majority of its
members shall constitute a quorum at any meeting of the
board of directors. Except as otherwise specifically provided,
the act of a majority of the directors present at any meeting of
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CONSTITUTION AND BY-LAWS
the board shall be the act and decision of the entire board of
directors.
Section E. Duties and Powers: In addition to those duties and
powers, express and implied, set forth elsewhere in this
Constitution and By-Laws, the board of directors shall have.
the following duties and powers:
(1) [t shall constitute the executive board of this
club and be responsible for the execution, through the club
officers, of the policies approved by the club. All new
business and policy of -this club shall be considered and
shaped, first, by the board of directors for presentation to and
approval by the club members at a regular or special club
meeting.
(2) It shall authorize all expenditures and shall not
create any indebtedness beyond the current income of this
club, nor authorize disbursal of club funds for purposes
inconsistent with the business and policy authorized by the
club membership.
(3) [t shall have power to modify, override or
rescind-the action of any officer of this club.
(4) [t shall have the books, accounts and operations
of this club audited annually or, in its discretion, more
Frequently and may require an accounting or have an audit
made of the handling of any club funds by any officer,
committee or member of this club. Any member of this club
in good standing may inspect any such audit or accounting
upon request at a reasonable time and place.
ARTICLE 9 Elections
The officers of this club, excluding the immediate past
president, shall be elected as follows:
Section A. A. nomination meeting shall be held in March of
each year, with the date and place of such meeting to be
determined by the board of directors and notice-thereof
mailed to each member of this club at least ten days prior to
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CONSTITUTION AND BY-LAWS
the time of the holding thereof.
Section B. The president shall appoint a nominating
committee which shall submit the names of candidates for the
various club offices to the club at the nomination meeting. At
this meeting nominations fof all offices to be filled in the
succeeding year may also be made from the floor.
Section C. if in the interim between Che nomination meeting
and the election meeting any nominee is unable For any reason
to serve in the office to which he/she was nominated and for
which oFtice there was no other nominee, the nominating
committee shall submit; at the election meeting, names of
additional nominees for that office.
Section D. An election meeting shall be held no later than
April l5 of each year, at a time and place determined by~the
board of directors, and two weeks prior written notice thereof
shall be given to each member of the club by the secretary, by
mail or personal delivery. Such notice shall include the names
of all nominees approved at the preceding nomination
meeting, and, subject to'Section C above, a statement that
these nominees will be voted upon at this election meeting.
No nominations may be made from the door at the election
meeting.
Section E. Subject to the provisions of Section H of this
Article 9, all officers, other than directors, shall be elected
annually and shall take office on July Ist, and shall hold
office for one year from that date, or until their successors
shall have been elected and qualified.
Section F. A membership committee shall be composed of
three elected members for athree-year term. [nitially three
members-will be elected. One member shall serve For one (I )
year, the second member for two (2) years and the third
member for three (3) years. Each year thereafter, a new
member will. be elected. Each member shall serve For three
(3) continuous years on a rotation system. Thus, the first year
member shall be a member of the committee, the second year
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CONSTITUTION AND BY-LAWS
member shall be its vice chairman and the third year member
shall serve as its chairman and as membership director on the
club's board of directors.
Section G. One-half of the directors shall be elected annually
and shall take office on the July Lst next following their
election, and shall hold oftice for two years from that time, or
until their successors shall have been elected and qualified,
with the exception that at the first election held after the
adoption of this Constitution and By-Laws, one-half of the
directors shall be elected for two year terms and the other
ane-half of the directors shall be elected for one year terms.
Section H. The election shall be by ballot by those present
and qualified to vote. A plurality vote shall be necessary to
elect.
Section I. REMOVAL: Any ofticer of this club may be
removed from oftice for good cause by two-thirds (2/3) vote
of the entire club membership.
ARTICLE 10 Vacancies
5'ection A. [f the oftice of president or of any vice president
shall become vacant for any reason, the vice presidents shall
advance in office, according to their rank. In the event such
provisio^ for advancement shall fail to fill the oftice of
president; or first or second vice president, the board of
directors shall thereon call a special election, giving each
member in good standing prior two (2) weeks notice of the
time and place thereof, which time and place shall be
determined by said board, and such office shall be filled at
said election meeting.
[n the event of a vacancy in the oftice of third vice
president, the board of directors may appoint a member to till
the unexpired term.
fn the event of a vacancy in any other office, the
board of directors shall appoint a member to till the unexpired
term.
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CONSTITUTION AND BY-LAWS
h~ the event vacancies shall be of such number as Co
reduce the number of directors to less than the number
required for a quorum, the membership of the club shall have
power to fill such vacancies by an election held at any regular
meeting of the club upon prior notice, and in the manner,
specified in Section B hereinafter. Such notice may be given
by any remaining officer or director, but if none, then by any
member.
Section B. In [he event any ofticer-elect, betbre his/her term
of office commences, is unable or refuses for any reason to
serve therein, the president-may call a special nomination and
election meeting to elect a replacement for such ofticer-elect.
Two (2) weeks prior notice of such meeting, setting forth the
purpose, time and place thereof, shall be given to each
member, by mail or personal delivery. The election shall be
held immediately after nominations have been closed and a
plurality vote shall be necessary for election.
ARTICLE 11 Meetings
Section A. Regular meetings of this club are held the first and
last Wednesday of~ each month from 7:45 p.m. to 8:45 p.m.,
at a place recommended by the board of directors and approved
by the club. The current place being Banco Popular on [mperial
Blvd. All meeting shall begin and end promptly, at the regular
set times. Except as otherwise specitically provided by this
Constitutions and By-Laws, notice of regular meetings shall
be given in such manner as the board of directors deems
proper.
Section B. Special meetings of the club may be called by the
president, in his/her discretion, and shall be called by the
president when requested by the board of directors, at a time
and place determined by the person or body requesting the
same. [Notice of special meetings setting forth the purpose,
time and place thereof shall be given to each member of this
club, by mail or personal delivery, at least ten (U)) days prior
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CONSTITUTION AND BY-LAWS
to the date thereof.
Section G. A charter night anniversary meeting of this
club may be held each year, at which time special
attention shall be devoted to the objects and ethics of
Lionism, and the history of this club.
Section D. An annual meeting of this club shall be held in
June of each year at a time and place determined by the
board of directors, at which meeting the final reports of the
retiring ofticers shall be read and newly elected ofticers shall
he installed.
Section E. The presence in person of a majority of the
members in good standing shall be necessary for a
quorum aCany meeting of this club.
Section F. Any member who tails to pay any indebtedness .
due this club within 60 days after receipt from the secretary of
written notice thereof shall thereon forfeit his/her good
standing and shall so remain untilsuch indebtedness is paid in
full Only members in good standing may exercise the voting
privilege and hold oftica in this club.
-Section G. Except as otherwise specitically provided,
the act of a majority ofthe members present at any
meeting shall be the act and decision of the entire club:
ARTICLE 12 Emblem, Colors, Fiscal Year
Section A. The emblem and colors of this club shall be the
same as the emblem and colors.of The International
Association of Lions Clubs.
Section B. The tiscal year of this club shall be July I through
June 30.
ARTICLE 13 Delegates to International and District
(Single or Sub- and Multiple Conventions)
Section A. Inasmuch as The International Association of
Lions Clubs is governed by Lions clubs in convention
assembled, and in order that this club may have its voice in
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CONSTITU,T/ON AND BY-LAWS
association matters, this club shall have power to pay the
necessary expenses of its delegates to each annual convention
of the association. This club shall be entitled in any
convention of this association, to one (l) delegate :md one (l )
alternate for every twenty-five (25), or major traction thereof,
of its members as shown by the records of the international
office on [he first day of the month last preceding [hat month
during which the convention is held, PROVIDED, however,
that this club shall be entitled to at least one (L) delegate and
one (I) alternate. The major traction referred to in this section
shall be thirteen (13) or more members. The selection of each
such delegate and alternate shall be evidenced by a certificate
signed by the president or secretary or any other duly
authorized officer of this club, br, in the event no such club
officer is in attendance at the convention, by the district
Governor or district governor-elect of the district (single or
sub-) of which this club is a member.
Section B. Inasmuch as all district matters are presented and
adopted at the district (single, sub- and multiple conventions),
this club shill send its full quota of delegates to all such
conventions and have power to pay the necessary expenses of
such delegates attending such conventions. This club shall be
entitled in each annual convention of its district (single or
sub- and multiple) to one (l) delegate and one (l) alternate
For each ten (10) members, or major fraction thereof, of this
club as shown by the records of the international office on the
first day of the month last preceding that month during which
the convention is held, PROVIDED, however, that this club
shall be entitled .to at least one (l) delegate and one (l )
alternate. Each certified delegate present in person shall be
entitled to cast one (l) vote of his/her choice for each office
to be tilled by, and' one (I) vote of his/her choice o^ each
question submitted to, the respective convention. The major
fraction referred to in this section shall be five (5) or more
members.
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CONSTITUTION AND BY-LAWS
ARTICLE 14 Honorary Mailing List
The International Association of Lions Clubs and the district
governor shall be included on the mailing list of this club.
r1RTICLE 15 Parliamentary Practices
Lxcept as otherwise specifically provided in [his Constitution
and By-Laws, all questions of order or procedure with respect
to any meeting or action of this club, its board of directors or
any committee appointed hereunder shall be determined in
accordance with Robert's Rules of Order Newly Revised, as
revised from time to time.
ARTICLE 16 Amendments
Section A. This constitution may be amended at any regular
or special meeting of this club, at which a quorum is present,
by the affirmative vote of two-thirds (2/3) of the members
present in person and voting, provided the board has
previously considered the merits of the amendments. "
Section B. No amendment shall be put to vote, unless written
notice thereof,. stating the proposed amendment, shall have
been mailed or delivered personally to each member of this
club at least two (2) weeks prior to the meeting at which the
vote on [he proposed amendment is to be taken.
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CONSTITUTION AND BY-LAWS
BY-LAWS
No. (This club shall not endorse or recommend uny
candidate for public office, nor shall partisan politics or
sectarian religion be debuted by members in meetings of this
club.
No. 2 Except to further his/her progress in Lionism, no officer
or member of this club shall use his/her membership as a
means of Furthering any personal, political, or other
aspiration, nor shall the club, as a whole, take part in any
movement not in keeping with its purposes and objects.
No. 3 No funds shall be solicited from members of the club
during meetings by any individual or individuals who are not
members of the club. Any suggestion or proposition made at
any meeting of this club calling for the expenditure of money
I'or other than the regular obligations shall be referred to the
finance committee. No. 4 Section A. The following standing
committees may be appointed by the president, except for the
members and chairman of the membership committee, who are
elected. (See Article 9, Section F)
(l) Administrative Committees
(a) Attendance
(b) Constitution and By-Laws
(c) Convention
(d) Finance
(e) Lions Information
(t) Membership
(g) Program
(h) Public Relations/Bulletin Editor
(i) Greeter
(j) Leadership Development
(2) Activities Committees
(a) Youth Outreach Program
(b) Diabetes Awareness
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CONSTITUTION AND BY-LAWS -
(c) Sight Conservation and Work with. the Blind
(d) Hearing and Speech Action and Work with the Deaf
(e) Environmental Services
(t) Leo Club Program
(g) Youth Exchange Program
(h)International Relations Program
Other activities of Lionism for which committees may be
appoimed are: Citizenship Services; Educational Services;
Health Services; Social Services; Recreational Services; Public
Services; and International Youth Camps.
Section B. Special Committees: From time to time, the
president may appoint, with the approval of the board of
directors, such special committees as may he necessary in
his/her judgment or the judgment of the board of directors.
Section C. The president shall be an ex-ofticio member of all
committees..
Section D. All committees shall consist of a chairman and,
subject to Section B above, as many members as shall be
considered necessary by the president.
Section E: Each committee, through its chairman shall report,
ci[her verbally or in writing, each month to the board of
dPrectors.
Section F. All problems pertaining to either administrative or
activity matters shall be referred to the corresponding
committee for study and recommendation to the Board of
Directors.
No. 5 Section A. These by-lows may be altered, amended or
repealed at any regular or special meeting of this club at which
a quorum is present, by the vote of a majority of [he members
present in person and voting. Section B. No amendment shall
be put to vote unless written notice thereof, stating the
proposed amendment, shall have been mailed or delivered
personally to each member at least ten (.10) days prior to the
meeting at which the vote on the amendment is to be taken.
No. 6 Any by-law except By-Laws Number I and 2 may be
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CONSTITUTION AND BY-LAWS
suspended at any meeting of the club at which a quorum is
present by the unanimous vote of all members present.
This Constitution and By-Laws war adopted by majority vote of
the board of directors and the general membership in January
of 2011.
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