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Home My Public Portal About20110606REGULAR COUNCIL MEETING JUNE 6, 2011 1 CALL TO ORDER Mayor Eric Struemph thanked Miss Brook Tanner for leading in the pledge of allegiance before the meeting was called to order. The Regular Council Meeting of June 6, 2011, was convened at 6:00 P.M. by Mayor Eric Struemph. ROLL CALL The following Council Members were present for the roll call: Present: Bray, Griffith, Harvey, Koon, Luebbert, Pope, Schulte, Scrivner, and Weber Absent: Carroll A quorum was declared present. MISCELLANEOUS AGENDA ITEMS There were no miscellaneous agenda items presented at this meeting. PUBLIC HEARINGS There were no public hearings scheduled for this meeting. MINUTES AND REPORTS RECEIVED AND FILED Mayor Eric Struemph announced that the following minutes and reports have been received and are on file for review in the City Clerk's office: 1 Environmental Quality Commission, October 28, 2010; February 24, March 24, and April 21, 2011 2. Housing Authority Board of Commissioners, April 19, 2011 3. Board of Adjustment, March 8, 2011 REGULAR COUNCIL MEETING JUNE 6, 2011 2 4. Finance Committee, March 18, 2011 5. Planning & Zoning Commission, April 14, 2011 6. CAMPO Board of Directors, April 20, 2011 7. Mary B. Heinrichs Estate 2010 Annual Report 8. USS Jefferson City Submarine Committee, October 13, 2010 Mayor Eric Struemph thanked all the citizens who give their time and efforts to serve on these boards and commissions. COUNCIL COMMITTEE REPORTS Administration Committee - Councilman Ralph Bray reported that the Committee met on June 1 at 8:00 A.M. Finance Committee - Councilman Rich Koon announced that the next meeting will be held on June 16 after the "Brown Bagel" work session. Public Safety Committee - Councilman Mike Harvey reported that last meeting was held on June 2 immediately after the "Brown Bagel" work session. Public Works & Planning Committee - Councilman Bob Scrivner announced that the Committee will meet on June 23 at 7:30 A.M. Ad Hoc Committees - There were no ad hoc committee reports given at this time. APPOINTMENTS BY THE MAYOR Mayor Eric Struemph recommended the following appointments to the Council for their approval: City Boards and Commissions: BOARD /COMMISSION APPOINTMENT EXPIRES TERM Library Board Kathy Penfold Mar 2013 Partial Housing Authority Board Dennis Mueller Nov 2014 Partial Board of Adjustment (alt.) Katherine Lacy Sept 2011 Partial REGULAR COUNCIL MEETING JUNE 6, 2011 3 USS Jefferson City Submarine Ivan Turner Jun 2014 Full Transportation & Traffic Commission Ernest Raub Jun 2014 Full Michael Hughes Jun 2014 Full Police Personnel Board Kyle Ament May 2014 Full A motion was made by Councilman Bob Scrivner to approve the appointments as presented, seconded by Councilman Mike Harvey, and approved unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS Matt Morasch, Public Works Director, made a detailed presentation regarding impending flooding of the Missouri River and provided information concerning steps the City is taking to deal with the occurrence at each stage. He answered several questions, and stated that this information will be made available to the public, and updated on a daily basis, on the City's website. Postcards are being sent to property owners in areas historically known to flood to make sure they are aware of the event and to offer technical assistance if needed. He answered several questions asked by the Council. Mayor Eric Struemph asked him to provide the map that he shared with him and Nathan Nickolaus last week to all the Council members and to the media. Mr. Steve Koestner of R.R. Donnelly made a presentation regarding the Adopt -A- Street program which they asked the City to establish to allow citizens to help maintain City streets and roadways on a volunteer basis. He thanked the Council for introducing Bill 2011 -17 later in the meeting which will establish that program. ANNOUNCEMENTS OF UPCOMING MEETINGS AND EVENTS Parks & Recreation Director Bill Lockwood made an announcement about the Thursday Night Live events which began on June 2 and will continue for the summer in the downtown district. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations made at this time. REGULAR COUNCIL MEETING JUNE 6, 2011 4 CONSENT AGENDA Minutes of May 12, May 14, May 16, and May 23, 2011 City Council Meetings - A motion was made by Councilman Dave Griffith to approve the Consent Agenda as presented, seconded by Councilman Ralph Bray, and approved unanimously. BILLS INTRODUCED Bill 2011 -17, sponsored by Councilman Scrivner, entitled: AN ORDINANCE AMENDING CHAPTER 15 OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY CREATING THE ADOPT -A- STREET PROGRAM. Bill 2011 -18, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, DECLARING CERTAIN PROPERTY TO BE SURPLUS AND AUTHORIZING THE DISPOSAL OF SAID PROPERTY. Bill 2011 -19, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BARTLETT AND WEST, INC. TO DESIGN WASTEWATER INFRASTRUCTURE. Bill 2011 -20, sponsored by Councilman Schulte, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, RELINQUISHING AN EXISTING SURFACE WATER DRAINAGE EASEMENT LOCATED ACROSS PART OF LOTS 106 AND 107 OF HEDGEWOOD HEIGHTS SUBDIVISION, IN THE CITY OF JEFFERSON, COLE COUNTY, MISSOURI, SAID EASEMENT BEING RECORDED IN BOOK 250, PAGE 870, COLE COUNTY RECORDER'S OFFICE. Bill 2011 -21, sponsored by Councilman Schulte, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF MAGNOLIA PLACE SUBDIVISION, A SUBDIVISION OF THE CITY OF JEFFERSON, MISSOURI. REGULAR COUNCIL MEETING JUNE 6, 2011 5 Bill 2011 -22, sponsored by Councilman Koon, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2010 -2011 BUDGET OF THE CITY OF JEFFERSON, MISSOURI, BY APPROPRIATING ADDITIONAL FUNDS WITHIN THE GENERAL FUND AND THE TRANSIT FUND. Bill 2011 -23, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CENTRAL MISSOURI PROFESSIONAL SERVICES, INC. FOR THE ELMERINE NEIGHBORHOOD IMPROVEMENT PROJECT. Bill 2011 -24, sponsored by Councilman Bray, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE TRANSFER OF REAL PROPERTY LOCATED AT 1015 E. ATCHISON STREET, IN THE CITY OF JEFFERSON, MISSOURI, TO THE OLD TOWN REVITALIZATION COMPANY, A 501C-3 NOT - FOR - PROFIT ORGANIZATION. Bill 2011 -25, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A GRANT AGREEMENT WITH COLE COUNTY SPECIAL SERVICES FOR TRANSPORTATION FOR THE DEVELOPMENTALLY DISABLED. BILLS PENDING Bill 2011 -11, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ALL SEASONS HOME AND LAWN CARE, LLC FOR THE WATER STREET IMPROVEMENTS PROJECT. Bill 2011 -11 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14799: Aye: Bray, Griffith, Harvey, Koon, Luebbert, Pope, Schulte, Scrivner, and Weber Nay: None Bill 2011 -12, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH JEFFERSON ASPHALT COMPANY FOR THE 2011 MILL AND OVERLAY PROJECT. REGULAR COUNCIL MEETING JUNE 6, 2011 6 Bill 2011 -12 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14800: Aye: Bray, Griffith, Harvey, Koon, Luebbert, Pope, Schulte, Scrivner, and Weber Nay: None Bill 2011 -15, sponsored by Councilman Carroll, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, DECLARING SURPLUS AND AUTHORIZING THE SALE OF NSP PROPERTY AT 814 EAST MCCARTY STREET, 408 LAFAYETTE STREET, AND 304 MARSHALL STREET IN THE CITY OF JEFFERSON, COLE COUNTY, MISSOURI. Bill 2011 -15 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14801: Aye: Bray, Griffith, Harvey, Koon, Luebbert, Pope, Schulte, Scrivner, and Weber Nay: None Bill 2011 -16, sponsored by Councilman Carroll, entitled: AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, BY ALLOWING RESIDENTS OF CALLAWAY COUNTY TO SERVE ON THE BOARD OF ELECTRICAL EXAMINERS AND REVIEW. Bill 2011 -16 was read third time by title, placed on final passage and passed by the following roll -call vote as Ordinance 14802: Aye: Bray, Griffith, Harvey, Koon, Luebbert, Pope, Schulte, Scrivner, and Weber Nay: None RESOLUTIONS RS2011 -10 Approving the Intended Allocation of Revenues for Sales Tax F (Koon) A motion was made by Councilman Bob Scrivner for adoption of RS2011 -10 as presented, seconded by Councilman Bill Luebbert and approved unanimously by the following roll -call vote: Aye: Bray, Griffith, Harvey, Koon, Luebbert, Pope, Schulte, Scrivner, and Weber Nay: None REGULAR COUNCIL MEETING JUNE 6, 2011 7 SCHEDULED REPORTS There were no reports scheduled for this time. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS Mr. Chuck Lahmeyer made a presentation giving an update on the issue of naming an unnamed creek located in the Callaway County portion of Jefferson City. He thanked the Council for taking action at the May 16 meeting which allowed him to make application for the name and stated it would probably be sometime in November when the state entity is allowed to act on it. Mr. Leonard Steinman made remarks regarding his disagreement with charities accepting donations for tornado victims who do not pay taxes on the donated amounts. COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY Councilman Dave Griffith complimented the Boards of Electrical Review and Plumbing Review for the important work they do for the City. Councilman Bill Luebbert stated he attended the first Thursday Night Live event on June 2 and thought it went very well. He commended the various organizations which worked to organize the event. NEW BUSINESS Mayor Eric Struemph reminded citizens that tomorrow is an election day and encouraged everyone to exercise their right to vote. Mayor Struemph also reminded citizens about the 175th anniversary of the Missouri State Penitentiary event which will be held this weekend, June 10 -12, and urged everyone to come out to help celebrate the event. UNFINISHED BUSINESS There was no unfinished business brought forward at this time. REGULAR COUNCIL MEETING JUNE 6, 2011 8 APPROVAL OF CLOSED SESSION MINUTES Minutes of May 23, 2011, Closed Session: A motion was made by Councilman Dave Griffith to approve the minutes as presented, seconded by Councilman Bob Scrivner, and approved by the following roll -call vote: Aye: Bray, Griffith, Harvey, Koon, Luebbert, Schulte, Scrivner, and Weber Nay: None Abstain: Pope GO INTO CLOSED SESSION Mayor Eric Struemph stated that Pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Council will go into Closed Session to discuss the following: a. Litigation [Sec. 610.021.(1)] b. Real Estate [Sec. 210.021.(2)] A motion was made by Councilman Rich Koon to go into Closed Session, seconded by Councilman Mike Harvey, and approved unanimously by the following roll -call vote at 7:07 P.M.: Aye: Bray, Griffith, Harvey, Koon, Luebbert, Pope, Schulte, Scrivner, and Weber Nay: None