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Home My Public Portal AboutA 2011-05-19 - PERSONNEL BOARD REGULAR MEETING OF THE PERSONNEL BOARD THURSDAY, MAY 19, 2011 5:00 PM L CALL TO ORDER II. ROLLCALL 1J�\y PoS�� RECEI�/ED Paulette Bradley, Chair Robert Robinson, Vice-Chair MAY 1 6 2011 Hilario Esparza Jacqueline Espinoza CITY OF LYNWOOD Francisco Perez CITY CLERKS OFFICE M a��o, Q.,;rw�1cZ. III. PLEDGE OF ALLEGIANCE G: } y GIP� K�� G• �' Led by IV. APPROVAL OF MINUTES (draft attached) Regular meeting of April 21, 2011 Motion Second Vote V. REORGANIZATION (process for selecting chairperson attached) Nomination for Chairperson Motion Second Vote Nomination for Vice-Chair Motion Second Vote VI. PUBLIC ORALS � I VII. INFORMATIONAL ITEMS � 1. HR Risk Manager ; 2. Parking and Code Enforcement Recruitment 3. Water Service Workers Recruitment � 4. Ethics Training � 1 I VIII. Personnel Board 2011 Goals & Objectives (see attached minutes from January 2011) CLOSED SESSION X. PUBLIC EMPLOYEE APPOINTMENT o Title: Information Systems Analyst Pursuant to Government Code Section 54957 XI. COMMISSIONER & STAFF ORALS XII. ITEMS TO BE AGENDIZED XIII. ADJOURNMENT Regular Meeting — June 16, 2011 Motion Second Vote Time . �'� ; i I I � � 2 CITY OF LYNWOOD REGULAR MEETING OF THE PERSONNEL BOARD APRIL 21, 2011 The regular meeting of the Personnel Board of the Cify of Lynwood was held on Thursday, April 21, 2011 at 5:00 p.m. in the Council Chambers of City Hall, ' 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order at 5:01 p.m. by Vice-Chair Robinson. Roll call was taken by Alfredo J Lopez III, Human Resources Director. Commissioner Attendance: Present — Robinson; Esparza; Espinoza; and Perez Absent — Bradley Staff Attendance: Present—Alfredo J Lopez, HR Director and Yolanda Delgadillo, Personnel Analyst ' PLEDGE OF ALLEGIANCE Led by Commissioner Espinoza. APPROVAL OF MINUTES The motion was made by Commissioner Espinoza and seconded by Commissioner Esparza to approve the minutes of the regular meeting of March 17, 2011. All in favor. Motion carried. PUBLIC ORALS - None INFORMATIONAL ITEMS Mr. Lopez stated that staff completed the agenda report as requested on the Employee Grievance Rights Procedures. He then provided an overview of the process and provided a copy of the memo and formal grievance package that is given to employees. Commissioner Esparza inquired as to the kind of grievances received. Mr. Lopez responded that a few were filed in calendar year 2010 but all were handled administratively, or below the Board level. In addition, Director Lopez advised the Board they are not typically involved until Step Four. 3 Mr. Lopez then proceeded to provide a briefing on the Employee Transfer Rights., - also requested. He began by informing the Board that ma�agement transfers involve a mutual agreement with the department heads and a business necessity. � Employees may also voluntarily request to be transferred to a similar positio❑ in another department. In addition, a transfer may also be City-initiated in order to resolve a confidential personnel matter involving discipline or corrective action. • Mr. Lopez also provided the Board with the requested briefing on distribution of policies and procedures. He indicated that City staff uses City policies and - procedures to guide and manage employee decision making. Policies are � distributed at multiple times and methods throughout the year. ` COMMISSIONER & STAFF ORALS Vice-Chairperson Robinson inquired about the Road Show trips. He wanted to . know if the Board would be visiting any cities this year. Mr. Lopez responded that there are not any planned Road Show trips this year for the Personnel Board. Commissioner Espinoza indicated that she would like the Board to be more involved. She would like to know how the Board will participate in accomplishing the goals and objectives that were discussed and presented to Council af the beginning of the year. She asked if the Board is going to meet as a group discuss, and she also stated she would like to have a goal calendar. Director Lopez informed the Board he can re-calendar for discussion, or requests and . , aPProvaL � , Commissioner Espinoza motioned and Commissioner Perez seconded to agendize the 2011 Goals & Objectives to be discussed at the upcoming meeting. All in favoc Vice-Chairperson Robinson inquired about the upcoming trainings in which the . Board can participate. Mr. Lopez responded that HR is coordinating two trainings: Accident and Illness Prevention and an Ergonomics Lab. As soon as dates are � scheduled, HR will notify the Board. Commissioner Esparza asked if HR had a training calendar. Mr. Lopez responded that the City has a training calendar. The FY 12 calendar will be subject to the proposed budget. He then info�med the Board that in the month of May an Information Systems Analyst eligibility list will be forthcoming for the Board's approval. He also noted _ that per the Municipal Code, the Board will need to reorganize during the month of May. ADJOURNMENT . Commissioner Espinoza made the motion to adjourn and Commissioner Esparza seconded. The meeting adjourned at 5:28 pm. All in favor. Motion carried. -4- ' 18-5 LYNWOOD C1TY CODE �� g. Conditions under which the employees or associations or groups of the employees may solicit funds or sell dckets for any purpose, including benefit shows or ocher entertainmenc. h. Condirions under which funds may be solicited for political purposes, [he , development of employce moral, welfarc and training. i. Suitable provisions for orcierly and equitable presentations at infoimal hearings to the boud by employees conceming general conditions of employment, examinations and any ocher personnel ma[cer. j. Such other mattezs as may be necessary�or pmper in carrying out the intent and pu:poses of this section. (Code 1972 §24-22) 18-5 PERSONNEL BOARD. 18-5.1 Created. Thercis hereby created a Personnel Boaid. (Code 1972 §24- , 23) State law reference: 'Authority to provide for the appointment of a civil service commission, Gov. Code, §45004. Y8-5.2 Composition, Appointmenf of Members; Terms of Office. The Personnel Boazd shati consist of five (5) members, ro be appointed by the City Council. A majority vote of the Council shall be required w appoint a member., The firsc Board.to be appointed shall, at iu first meadng, so classify iu membets by loc that one (1) shall serve for a term which shall expire May 15, 1959; one (1) shall serve for a . term which shall expire May 15, 1960; one (1) shall serve for a term which shall expire May 15, 1961; and cwo (2) shall serve for a term which shall expire May 15, 1962. At the expiration of each of the terms so pro�ided, a successor shall be appointed by the Council for a term of four (4) yeazs. (Code 1972 §24-24) 18-5.3 Annual Election of Chairman. Annually, on oz before May 15, the Board shall elect from among its members a Chairman to serve for one (1) yeaz. (Code 1972 §24-25) 18-5.4 Vacancies; Removal of Members. Vacancies on the Board shall be � filled by appoincment by the City Counci] for the unexpired term. Each member shall serve 1804 u.�� ' ._.�,,.�� f , . , , -a (��j J 3� � t1t � - \Ii.. � O �`' h , �� q . ' e' V t5�t � � ��' � , � ��; 9� . � i: �� ti� �#. . � .. t rF�4� t . � "^,.. .�:. . . ..,:� . SAVE THE DATE! The Lynwood City Cierk's Office invites you to join us for: AB 1234 ETHICS TRAINING � FOR ' , , ;. ; ELECTED OFFICIALS j � � AND COMMISSIONERS/BOARD MEMBERS � , ,. Presented by: . Roxanne M. Diaz . Richards, Watson & Gershon Date: May 25, 2011 � , 6:00 p.m. to 8:00 p.m. ' Location : Lynwood Civic Center Bateman Hall, Room #2 11331 Ernestine Ave. tynwood, CA 90262 This is a great educational tcaining opportunity and is required for alf Elected Officials and Commissioners/Board Members that serve in a local � agency, per Assembly Bill 1234, signed by the Governor on October 5, 2005. . To RSVP, please contact: � Cesar Ortiz at (310) 603-0220 ext. 211 0� cortiz@lynwood.ca.us - CITY OF LYNWOOD ' REGULAR MEETING OF THE PERSONNEL BOARD � - • JANUARY 20, 2011 The regular meeting of the Personnel Board of the City of Lynwood was held on Thursday, January 20, 2011 at 5:00 p:m. in the Council Ghambers of City Hall, � 11330 Bullis Road, Lynwood, California. The agenda was duly posted as prescribed by the Brown Act. CALL TO ORDER The meeting was called to order at 5:02 p.m. by Chairperson Bradley. Roll call was taken by Alfredo J Lopez III, Human Resources Director. • Commissioner Attendance: � Present— Bradley; Robinson; Esparza; Espinoza; and Perez � Staff Attendance: . Present—Alfredo J Lopez, HR Director, and Yolanda Delgadillo, Personnel Analyst PLEDGE OF ALI.EGIANCE Led by Vice-Chairperson Robinson: APPROVAL OF MINUTES The motion was made by Commissioner Esparza and seconded by Vice- Chairperson Robinson to approve the minutes of the regular meeting of December 16, 2010. All in favor. Motion carried. �, PUBLIC ORALS — None � � . STUDIES AND REPORTS " M�. Lopez provided the Board with an overview of the written examination process " for the position of Maintenance Worker. He then informed the Board that the City Clerk's Office requested all the City- Commission/Boards provide their 2011 Goal & Objectives. The Board discussed some of their suggestions: Commissioner Esparza would like a quicker response from Code Enforcement and Parking Enforcement. Their response times need to improve. _3_ Commissioner Espinoza would like to obtain a list of the 2011 employee training workshops and would like to know if there is any kind of support that the Board can provide the HR team with to make their job easier and more effective. Commissioner Perez seconded Commissioner Espinoza suggestions and would like to have more "Road Shows". COMMISSIONER & STAFF ORALS Vice-Chairperson Robinson asked if they would be receiving the commissioners' 2011 calendar and inquired about exceptions to the Board's need to meet on a monthly basis. Mr. Lopez responded that there might be occasions when the Board will have to meet more than once a month. He would also like to see the department heads attend the meeting and provide an overview of their depaRment, so they can get familiar and to get a better understanding of their department. He inquired about being part of the upcoming employee's trainings because they would like the opportunity to be more involved in HR related issues. He also asked if there are any tours or educational meetings that the public can attend. Mr. Lopez responded that HR will check with other departments. Chairperson Bradley would also like to invite the director or manager to attend the Personnel Board Meeting and provide an overview of their department. Secondly, she would like to know if the City Manager's Office responds to correspondence. She suggested a simple thank you for your comment or thank you for bringing it to our attention. It would be greatly appreciated by the community because it shows that they care. Vice-Chairperson Robinson asked how often volunteers get recognized because he saw that at the first Council Meeting in January, Council recognized the sports division for winning the little league and the capacity of the Council Chambers was over the limit. He suggested that the next time, Council recognizes such a big group to have the meeting at Bateman Hali and would like to see the volunteers recognized by Council as well. Chairperson Bradley expressed her concern about parking at the Senior Center. On January 6� there was an event at Bateman Hall which tied up al� the spaces. Mr. Lopez responded that Parking Enforcement was informed about the written examination that HR was conducting. Chairperson Bradley responded that they did show but they showed up after the fact. Some senior citizens had to park in the CVS parking. She then thanked the members for brainstorming and look forward to the 2011. Director Lopez provided a general overview of staff and Board activities, and informed the Board he would look for opportunities to meet their objectives provided they were approved by the City Manager's Offce. 4 ITEMS TO BE AGENDIZED - None ADJOURNMENT ' Vice-Chairperson Robinson made the motion to adjoum and Commissioner Espinoza seeonded. The meeting adjoumed at 5:58 pm. All in favor. Motion carried. -5-